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2016-11-22 MINUTES 1 <br />COMMISSIONERS' MINUTES <br />KITTITAS COUNTY, WASHINGTON <br />COMMISSIONER’S CONFERENCE ROOM <br />SPECIAL MEETING <br /> <br />TUESDAY 11:00 A.M. NOVEMBER 22, 2016 <br /> <br />Board members present: Chairman Obie O’Brien; Vice-Chairman, Paul <br />Jewell & Commissioner Laura Osiadacz. <br /> <br />Others: Mandy Buchholz, Deputy Clerk of the Board; Jerry Pettit, <br />Auditor; Judy Pless, Budget and Finance Manager; Todd Davis, Noxious <br />Weed Program Coordinator; Mark Cook, Public Works Director; Dan <br />Carlson, CDS Director; Kay Kresge, Accountant; Patti Johnson, Solid <br />Waste/Maintenance Director/ Project Manager; Mickey Webb, Event <br />Center Director; Gene Dana, Sheriff; Heather Siebert, Chief <br />Financial Manager; Nick Henderson, Coroner; Robin Read, Public <br />Health Administrator; Marsha Weyand, Assessor; Neyda Flores, Audit <br />Lead; Ann Strand, Audit Manager. <br /> <br />SPECIAL MEETING STATE AUDITOR COMMISSIONERS <br /> <br />At 11:08 a.m. Chairman O’Brien opened a Special Meeting with <br />representatives from the Washington State Auditor’s office to go <br />over the County’s accountability audit that was conducted on <br />Kittitas County for the period January 1, 2015 through December 31, <br />2015. <br /> <br />Ann Strand, Audit Manager provided handouts and reviewed the Agenda. <br /> <br />Neyda Flores, Audit Lead reviewed the audit summary, the summary <br />schedule of prior audit findings, and relative reports. She thanked <br />the County for departments providing well documented and well <br />organized responsive documents to their requests. She stated that it <br />provided transparency into the purchasing process to support <br />compliance with bid law requirements. She shared that the County <br />Sheriff’s Department has addressed all of the prior audit <br />recommendations. <br /> <br />Ann Strand, Audit Manager extended appreciation from Mandy Wilson, <br />Assistant Audit Manager. She explained that Ms. Wilson was extremely <br />appreciative of the County giving access to Laserfiche, and that it <br />cut down on their time at the County a great deal. Ms. Strand noted <br />that there were some financial savings due to the access to <br />Laserfiche. Ms. Strand explained that there hasn’t been much time <br />between their last visit, however the Treasurer’s office has been <br />diligent in addressing problems brought to light in the previous <br />audit. She reviewed a Management Letter outlining areas that need to <br />be corrected within the Treasurer’s Office: Personal Property Tax <br />Collections, Uncollectible Accounts, and Bankruptcy Proof of Claims.