HomeMy WebLinkAbout2016-11-22-minutes-2015-state-auditor-exit-conference2016-11-22 MINUTES 1
COMMISSIONERS' MINUTES
KITTITAS COUNTY, WASHINGTON
COMMISSIONER’S CONFERENCE ROOM
SPECIAL MEETING
TUESDAY 11:00 A.M. NOVEMBER 22, 2016
Board members present: Chairman Obie O’Brien; Vice-Chairman, Paul
Jewell & Commissioner Laura Osiadacz.
Others: Mandy Buchholz, Deputy Clerk of the Board; Jerry Pettit,
Auditor; Judy Pless, Budget and Finance Manager; Todd Davis, Noxious
Weed Program Coordinator; Mark Cook, Public Works Director; Dan
Carlson, CDS Director; Kay Kresge, Accountant; Patti Johnson, Solid
Waste/Maintenance Director/ Project Manager; Mickey Webb, Event
Center Director; Gene Dana, Sheriff; Heather Siebert, Chief
Financial Manager; Nick Henderson, Coroner; Robin Read, Public
Health Administrator; Marsha Weyand, Assessor; Neyda Flores, Audit
Lead; Ann Strand, Audit Manager.
SPECIAL MEETING STATE AUDITOR COMMISSIONERS
At 11:08 a.m. Chairman O’Brien opened a Special Meeting with
representatives from the Washington State Auditor’s office to go
over the County’s accountability audit that was conducted on
Kittitas County for the period January 1, 2015 through December 31,
2015.
Ann Strand, Audit Manager provided handouts and reviewed the Agenda.
Neyda Flores, Audit Lead reviewed the audit summary, the summary
schedule of prior audit findings, and relative reports. She thanked
the County for departments providing well documented and well
organized responsive documents to their requests. She stated that it
provided transparency into the purchasing process to support
compliance with bid law requirements. She shared that the County
Sheriff’s Department has addressed all of the prior audit
recommendations.
Ann Strand, Audit Manager extended appreciation from Mandy Wilson,
Assistant Audit Manager. She explained that Ms. Wilson was extremely
appreciative of the County giving access to Laserfiche, and that it
cut down on their time at the County a great deal. Ms. Strand noted
that there were some financial savings due to the access to
Laserfiche. Ms. Strand explained that there hasn’t been much time
between their last visit, however the Treasurer’s office has been
diligent in addressing problems brought to light in the previous
audit. She reviewed a Management Letter outlining areas that need to
be corrected within the Treasurer’s Office: Personal Property Tax
Collections, Uncollectible Accounts, and Bankruptcy Proof of Claims.
2016-11-22 MINUTES 2
She provided the State Auditor’s Office recommendations on how to
address the issues noted in the Management Letter. Ms. Strand asked
that the Board keep in mind a great deal of progress has been made
in the Treasurer’s Office in the short amount of time since the
previous audit and noted that there were a lot of recommendations
the Treasurer’s Office was tasked with correcting. She stated that
most importantly though it should be noted that the County had no
findings in their audit.
LETTER COUNTY/ST. AUDITORS OFFICE AUDITOR
Commissioner Jewell moved to approve and authorize the Chair to sign
a letter to the Washington State Auditor’s office, relating to the
audit of Kittitas County from January 1, 2015 through December 31,
2015. Commissioner Osiadacz seconded. Motion carried 3-0
Meeting adjourned at 11:30 a.m.
KITTITAS COUNTY COMMISSIONERS
DEPUTY CLERK OF THE BOARD KITTITAS COUNTY, WASHINGTON
Mandy Buchholz Obie O’Brien, Chairman