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HomeMy WebLinkAbout2016-10-24-minutes-public-works-study-sessionAUF.S ... 7o 7718 0l DEPARTMENT OF PUBLIC WORKS ASCoUNTY Mark Cook, Director STUDY SESSION MINUTES October 24, 2016 THOSE PRESENT: Paul Jewell, Laura Osiadacz, Obie O'Brien (BOCC), Luke Huck, Mark Cook, Candie Leader (DPW), Chelsea Benner, Dan Carlson, Doc Hansen (CDS) GUESTS PRESENT: REQUEST TO APPROVE A RESOLUTION FOR THE 2016 DISTRESSED SALES AND USE TAX INFRASTRUCTURE IMPROVEMENT PROGRAM AGREEMENT WITH THE ELLENSBURG BUSINESS DEVELOPMENT AUTHORITY. Bill Hanson — Ellensburg Business Development Authority Mark presented the Resolution and Agreement with the Ellensburg Business Development Authority to approve the funding necessary for emergency roof repairs. This agreement is the final step in the award process. Board Direction: Commissioner Jewell made a motion to approve the Resolution and Agreement with Commissioner Osiadacz seconded the motion. Resolution No. 2016- 137 was approved as presented. REQUEST TO APPROVE A RESOLUTION TO AWARD THE WESTSIDE ROAD SAFETY IMPROVEMENTS PROJECT. Board Direction: 411 N. Ruby, Suite #1 Ellensburg, WA 98926 Mark reported that bids for the Westside Road Safety Improvements Project were opened on October 17, 2016 at 2pm. The low bidder was Petersen Brothers, Inc. He added that some utilities were discovered that were not located during the project scope. Luke added that he reached out to the utility companies and has not received a response. Petersen Brothers, the low bidder on project, has run into this before on other jobs but would still like to move forward with the project. Commissioner Jewell made a motion to approve Resolution No. 2016-938 awarding the Westside Road TEL (509) 962-7523 FAX (509) 962-7663 Dept. of Public Works Page 2 Safety Improvements Project to Petersen Brothers, Inc. Commissioner Osiadacz seconded the motion. Resolution No. 2016-138 was approved as presented. MT. DANIELS DRIVE FOLLOW UP DISCUSSION: Luke stated that the tree in the County right of way on Mt. Daniels Drive was removed by the Eberhart's. There are some weather concerns in getting the road complete and the Eberhart's driveway will be completed in July of 2017 when asphalt becomes available. Board Direction: No Direction OTHER BUSINESS: Mark gave a brief update on Blackhorse, stating that the retention ponds are still the ongoing issue. There may be some requirements from the Department of Ecology if an injection well is installed due to drinking water standards. He will go into more discussion at the special meeting scheduled for Friday. Luke gave an update on the Silica Road Bridge. The bridge has been installed and there is some follow up work to be completed for the KRD. The question of the gate installation has come up. Luke contacted Urban Eberhart with KRD with the belief that KRD wanted a gate installed. After a conversation with Mr. Eberhart it was decided that two gates were not necessary. Commissioner Jewell commented that he'd like to see a gate installed because of the damage that was caused to the bridge in the first place. The Board directed staff to look into a solution for protecting the bridge. XAVzki Mark Cook Public Works Director 419 N. Ruby, Ste. #1 TEL (509) 962-7523 Ellensburg, WA 98926 FAX (509) 962-7663 KITTITAS COUNTY COMMISSIONERS Public Works Study Session REGULAR MEETING Monday, October 24, 2016 - 1:30 PM Commissioners' Auditorium 205 West 5th Room 109 - Ellensburg 1. Call to Order 2. Request to Approve a Resolution for the 2016 Distressed County Sales and Use Tax Infrastructure Improvement Program Agreement with the Ellensburg Business Development Authority. 3. Request to Approve a Resolution to Award the Westside Road Safety Improvements Project. 4. Other business 5. Adjourn Created on 10/21/2016 10:43:40 AM BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO: 2016-137 APPROVE A RESOLUTION FOR THE 2016 DISTRESSED COUNTY SALES AND USE TAX INFRASTRUCTURE IMPROVEMENT PROGRAM AGREEMENT WITH THE ELLENSBURG BUSINESS DEVELOPMENT AUTHORITY WHEREAS: The 1999 Legislature did pass RCW 82.14.370 Sales and Use Tax for Public Facilities in rural counties; and WHEREAS: These funds are for the purpose of financing Public Facilities which are defined as bridges, roads, domestic and industrial water facilities, sanitary sewer facilities, earth stabilization, storm sewer facilities, railroad, electricity, natural gas, buildings, structures, telecommunications infrastructure, transportation infrastructure or commercial infrastructure and port facilities in the State of Washington; and WHEREAS: The 2016 Distressed County Sales and Use Tax Infrastructure Improvement Program Agreement with the Ellensburg Business Development Authority has been executed by said entity; and NOW, THEREFORE BE IT RESOLVED: The Kittitas County Board of County Commissioners hereby approves the attached 2016 Distressed County Sales and Use Tax Infrastructure Improvement Program Agreement with the Ellensburg Business Development Authority. ADOPTED this 24th day of October, 2016. ` , 0 'f Y GGM "",, 09 Cy tp Clerk-,- \4 board- Julie Kjorsvik .lMAS1-11N ��'�lrrrrinnnl4+" BOARD OF COUNTY COMMISSIONERS KITTITA COUNTY, WASHINGTON Obie O'Brien, Chairman Paul Jewell, Vice- airman ❑ Deputy Clerk of the Board- Mandy Buchholz Latifif Osiadacz, Commissioner 2016 DISTRESSED COUNTY SALES AND USE TAX INFRASTRUCTURE IMPROVEMENT PROGRAM AGREEMENT BETWEEN KITTITAS COUNTY AND ELLENSBURG BUSINESS DEVELOPMENT AUTHORITY This Contract, dated -ft-, 2016 is made and entered into by and between KITTITAS COUNTY ("County"), a subdivision of the State of Washington, and ELLENSBURG BUSINESS DEVELOPMENT AUTHORITY ("Funding Recipient"). WHEREAS, the purpose of this Agreement is to provide for public facility construction and foster economic development opportunities within Kittitas County; NOW THEREFORE, in consideration of the terms and conditions contained herein, or attached and incorporated and made a part hereof, the County and the Funding Recipient mutually agree as follows: Section 1. Sco a of Work. a. Funding Recipient shall provide the services and staff described in its Application for Funds submitted to the Council of Governments, attached hereto as Exhibit "A" which is attached hereto and incorporated herein by this reference. b. Except as otherwise specifically provided in this Agreement, Funding Recipient shall furnish the following as required to perform the services, described in Paragraph (a) above, in accordance with this Agreement: Personnel, labor and supervision; technical, professional and other services. All such services, property and other items furnished or required to be furnished, together with all other obligations performed, or required to be performed, by Funding Recipient under this Agreement are collectively referred to herein as "Services." Section 2. Payment. a. As full compensation for satisfactory performance of the Funding Recipient Services, the County agrees to pay Funding Recipient the sum of sixty three thousand six hundred eighty five dollars ($63,685). b. Additional payment terms: The County will make payment to the Funding Recipient only on a reimbursement basis, as receipts for any items including marketing and/or advertising are submitted to the County. c. Requests for reimbursements must be submitted to: Kittitas Public Works Finance Director Attn. Kathy Jurgens 411 North Ruby, —Suite 1 Ellensburg, WA 98926 kathy.iur. ens __co.kittitas.wa.us Distressed County Sales and Use Tax Infrastructure Improvement Program Finding Agreement Page 1 d. Reporting requirements of your events will be required on prescribed forms from the Kittitas Public Works Department. Section 3. Performance by Funding- Recipient. a. Funding Recipient shall not (by contract, operation of law or otherwise) delegate or subcontract performance of any Services to any other person or entity without the prior written consent of the County. Any such delegation or subcontracting without the County's prior written consent shall be voidable at the County's option. b. Funding Recipient shall at all times be an independent Funding Recipient and not an agent or representative of the County with regard to performing the Services. Funding Recipient shall not represent that it is, or hold itself out as, an agent or representative of the County. In no event shall Funding Recipient be authorized to enter into any Agreement or undertaking for or on behalf of the County. It is understood that the Funding Recipient and the Funding Recipient's staff and employees are not employees of the County and are not, therefore, entitled to any benefits provided employees of the County. c. Funding Recipient shall comply with all applicable laws, ordinances, rules, regulations, orders, licenses, permits, and other requirements, now or hereafter in effect, of any governmental authority (including, but not limited to, such requirements as may be imposed upon the County and applicable to Services). Funding Recipient shall furnish such documents as may be required to effect or evidence such compliance. All laws, ordinances, rules, and orders required to be incorporated into agreements of this character are incorporated into this Agreement by this reference. Funding Recipient agrees to obtain all required licenses and permits, and further agrees to keep them in full force and effect during the term of this Agreement. d. The County and the Funding Recipient agree that in fulfilling the terms and conditions of this Agreement neither shall discriminate on the basis of race, creed, color, national origin, age, sex, marital status, or the presence of a physical, sensory, or mental handicap. e. The Services shall at all times be subject to inspection by and approval of the County, but the County's making (or failure or delay in making) such inspection or approval shall not relieve Funding Recipient of its responsibility to perform the Services in accord with this Agreement, notwithstanding the County's knowledge of defective or non -complying performance, or the substantiality or ease of discovering the same. Funding Recipient shall provide the County with sufficient, safe, and proper facilities and equipment for such inspection and free access to such facilities. f. This contract is subject to review by any Federal or State auditor. Funding Recipient shall promptly furnish the County or its designee, or such Federal or State auditor with such information related to the Services as may be requested by the applicable governmental entity. Funding Recipient shall preserve and maintain all financial records and records relating to performance of Services under this Agreement for six (6) years after contract termination. For such duration after the County makes final payment of compensation due hereunder, Funding Recipient shall provide the Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement Page 2 County access to (and the County shall have the right to examine, audit and copy, with or without notice) all of Funding Recipient's books, documents, papers and records related to the Services or this Agreement. g. Funding Recipient understands and acknowledges that Funding Recipient is solely responsible for its own reporting and accounting of all state, federal, social security, and local taxes, of every nature, arising from Funding Recipient's performance of this Agreement. All compensation received by the Funding Recipient will be reported to the Internal Revenue Service at the end of the calendar year in accord with the applicable IRS regulations. Section 4. Release Indemnity, and Hold Harmless. The County assumes no liability for the Funding Recipient's actions under this Agreement. Funding Recipient releases and shall defend, indemnify, and hold harmless the County, its officers and employees, agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities, damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or may arise or be alleged to arise out of or by reason of this Agreement including: • Any fault, negligence, strict liability or product liability of Funding Recipient in connection with the Services for this Agreement; • Any lien asserted upon any property of the County in connection with the Services for this Agreement; ■ Any failure of Funding Recipient, or of the Services, to comply with any applicable law, ordinance, rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of any governmental authority; or a Any breach of or default under this Agreement by Funding Recipient. Section 5. Compliance with Public Records Law. a. In compliance with Washington's public records law, the County will retain copies of any documents associated with this Agreement, which may be required by law unless legally exempt from such retention, for any applicable legally required retention period. b. In the event a public records request is made to the County for documents created in relation to this Agreement, should legal uncertainty arise regarding the disclosability of any documents under federal or state public records laws, the County shall provide notice to Funding Recipient pursuant to Washington's public records act, chapter 42.56 RCW, to allow Funding Recipient to seek a court injunction. c. The County specifically shall not be liable to Funding Recipient for the County's release under public records laws of any documents not protected by trademark, copyright or other law. Distressed County Safes and Use Tax Infrastructure Improvement Program Funding Agreement Page 3 Section 6. Industrial Insurance Waiver. With respect to performance of this Agreement and as to any claims against the County, its Additional Insureds, officers, agents and employees, the Funding Recipient expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to Funding Recipient's employees and agrees that the obligations to indemnify, defend and hold harmless provided in this Agreement extend to any claim brought by or on behalf of any employee of the Funding Recipient. This waiver is mutually negotiated by the parties to this Agreement. Section 7. Insurance and Endorsements. a. The County may require through a request in writing that the Funding Recipient provide the County with a certificate, binder, or policy of liability insurance, acceptable to the County in an amount specified by the County. b. Such liability insurance shall be such as will protect Funding Recipient, its employees, agents and representatives, from all claims, losses, harm, costs, liabilities, damages and expenses arising out of personal injury (including death) or property damage that may result from performance of the Services or this Agreement, whether such performance is by Funding Recipient or any of its employees, agents or representatives. c. Should the County require such liability insurance, the Funding Recipient agrees to provide proof of insurance prior to commencing performance of this Agreement. d. Copies of the County's written request and the insurance documents provided by Funding Recipient shall be attached to this Agreement and by this reference will be made part hereof. e. Where insurance is requested by the County, all liability insurance policies shall be endorsed to include the County as an Additional Insured and shall stipulate that the insurance afforded by the policies shall be primary insurance, and that any insurance, self-insured retention, deductibles, or risk retention trusts maintained or participated in by the Parties shall be excess and not contributory to any other insurance maintained by the County. Funding Recipient shall furnish the County a certificate of insurance with Endorsement as evidence that the required policies are in full force and effect. Section 8. Termination. The County may, by written notice thereof to Funding Recipient, terminate this Agreement as to all or any portion of the Services not yet performed, whether or not Funding Recipient is in breach or default. Upon receiving such notice of termination, Funding Recipient shall, except as otherwise directed by the County, immediately stop performing the Services to the extent specified in the notice. In the event the County terminates the Funding Recipient's Services, the Funding Recipient is obligated and hereby agrees to refund to the County all monies paid for Services not yet rendered by the Funding Recipient, if any, as of the date of the notice of termination. Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement Page 4 Section 9. Miscellaneous. a. Funding Recipient shall not (by contract, operation of law or otherwise) assign this Agreement or any right or interest in this Agreement without the County's prior written consent. b. This Agreement embodies the entire Agreement between the County and Funding Recipient, and supersedes any and all prior oral or written communications, proposals, conditions, promises, representations, or understandings regarding the Services. No change, amendment or modification of any provision of this Agreement shall be valid unless set forth in a written amendment to the Agreement signed by both parties. c. Notice for any purpose under this Agreement, except service of process, shall be given by the Funding Recipient to the Kittitas County Commissioners and the Kittitas County Public Works Director, 411 North Ruby, Suite 1, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by the County to the Funding Recipient shall be given to the Funding Recipient's address provided on the signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class, postage prepaid, certified mail, return receipt requested. d. The section and paragraph headings of this Agreement are for reference convenience only and are not intended to restrict, affect or be of any weight in interpreting or construing the provisions of such sections or paragraphs. e. This Agreement may be executed in one or more counterparts and by facsimile, each of which will be deemed an original, but all of which together will constitute one and the same instrument. f. Funding Recipient warrants to the County that the individual signing on Funding Recipient's behalf has the requisite power and authority to enter into and to perform Funding Recipient's obligations under this Agreement. Funding Recipient further warrants to the County that Funding Recipient has made no misrepresentation or misleading statement in connection with this Agreement, and is not in violation of any applicable law, ordinance, or regulation the consequence of which will or may materially affect Funding Recipient's ability to perform its obligations under this Agreement. g. If any term or condition of this Agreement or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect the other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this Agreement are declared severable. h. The exclusive venue for any action brought to enforce this Agreement or any of its terms shall be in Kittitas County, State of Washington. Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement Page 5 KITTITAS COUNTY BOARD OF COUNTY COMMISSIONERS 'S t ELC ``````�ily C04 tttlsssnrrrr1rlrq',i ATTER lerk of the goard APPROVED AS TO FORM: Deputy Prosecuting Attorney FUNDING RECIPIENT Rep senta e Address So 1-qP:7vo? Telephone Distressed County Sales and Use Tax infrastructure Improvement Program Funding Agreement Page 6 Ellensburg Business Development Authority June 15, 2016 RECEIVE JUN 1 5 2016 Kittitas County Department of Public Works Ki T1Tz,3 COUNTY 7`Y Distressed County Sales and Use Tax Grant PrograrmFp - OF PUBLIC 411 N. Ruby St., Ste #1 Ellensburg, WA 98926 RE; Distressed County Sales and Use Tax Grant Application — Infrastructure Improvement Program To Whom It May Concern: Please find enclosed a completed application for the Distressed County Sales and Use Tax Grant Program with the following attachments: • Attachment A — cont. answer to question 2 and answers to questions 1 I & 12 • Kittitas County County -wide Planning Policies — April 16, 2013 • City of Ellensburg Comprehensive Plan — Relevant Sections — Adopted 2006 amended through 2014 • Kittitas County Comprehensive Plan — Pertinent Sections — March 2016 • TIP Strategies i Maps: Vicinity Map with Aerial, Vicinity Map with .ironing Roof Sketch • Roofing Bid • Letter of Support from the City of Ellensburg Additionally, I have included with this submittal 12 copies of the completed application with attachments as requested in the application. Thank you for this opportunity and for considering this grant request. Please do not hesitate to contact me if you have any questions. S;K�44f *Zzt Lindsey Ozbolt Director for EBDA Board PO Box 598 1 609 N. Main St. I Ellensburg, WA 98926 1 Office. 509-925-2002 www.theebda.com Kittitas County Department of Public Works DISTRESSED COUNTY SALES AND USE TAX INFRASTRUCTURE IMPROVEMENT PROGRAM APPLICATION The Distressed County Sales and Use Tax Infrastructure improvement Program supports improvements to infrastructure systems that foster economic development in Kittitas County. The goal is to create economic opportunity through Infrastructure Investment. APPLICANT INFORMATION Applicant: Ellensburg Business Development Auth ri Contact Name: Lindsey pzbolt Address: PQ Box 598 Address: 60q N Main Street City: Ellensburg WA Zip: 98926 Telephone: 509_925-2002 FAX: 509-962-6146 E-mail Address: lindse kittitascoun m r.com Project Location: 1000 prospect Street. Ellensburg Jurisdiction Population: 1&810 Project Title: Business Incubator Roof Replacemo-nt APPLICATION THRESHOLDS Applicant Requirement: Check -off: SOP 1. The project is improvement to an infrastructure system(s) linked to economic development. 2. A detailed 8 % X 11" vicinity map that clearly shows the project Is included in the application package. 3. Distressed County funds are not being substituted for other funds that are already secured. 4. The project Involves traditional improvements, Instead of "non-traditional' improvements eligible for "Enhancement' funding 5. Applicant has submitted only one application this round. 6. The iocallregional economic development organization has been informed of the project. it 00 O O vi � CL c 0 Do �_ (a a `° c v v, ro � d w to oro �a av oc 4ow to �E c r •� a a� W Eq a U im. .a an 0 O w N LO N C O N O � C r- T Is ti x O Q1 M I%- N 49 49 wl- C IL LO N O IL (0 ccN to 4 a 'R � o C6 -10 i-) a 401� .a m U) e 2I any o tn im. 60� w ef► 49 +rk us 400, tfl� OIL w yr us IFA 3 an 0 O Q N LO N C O N O � C r- T ti x O Q1 M I%- O 49 49 wl- LO N O 0 ccN O 4 a 'R � M -10 cp a 401� 401� 60� w ef► 49 +rk us 400, tfl� OIL w yr us IFA 0 3 �I 0 Q al LO N C O N O � C r- T 0 x Q1 N O O 0 ccN 4 a 'R wy -10 cp a 0 �I al N r- 0 N O wy cp = 10 Cr1 T .110 2I any H Li e clro v Cal w 0 of C ro c E co � G L� =p L 4) fi E O > _ V O y �+ p E m °' )IL 0 PROJECT NARRATIVE 1. Project Description: Describe the scope of work. Indicate the major work involved, including a brief comparison of existing and proposed conditions. This project is to replace the aging roof on the Ellensburg Business Incubator Building. The current roof is the original roof for the building that was built in 198811989. It has developed numerous leaks in various bays of the structure. An inspection was conducted by multiple roofing contractors specializing in flat TPO roof repair and replacement. At this point it is not recommended to repair the roof as it has reached the end of its usable lifespan. If repairs were to be made, they would only be a band aid for a larger problem and only have a life expectancy of 2-5 years with no guarantee that new leaks wouldn't occur. It is recommended that a new roof with a 25-30 year life expectancy be installed. 2. Explain the specific Infrastructure issues the project addresses and how they are linked to economic The building was constructed to provide space for start-up businesses at reduced costs during the crucial early years. This business incubator is unique to Ellensburg and Kittitas County as it is continually creating new businesses, a role that is threatened by roof failure. All bays in the facility are currently filled with 9 jobs directly associated with its current operation. Products produced by the tenants are distributed throughout the Northwest and West Coast. We currently have a waiting list for new businesses interested in locating within our facility. Businesses that have graduated from the Incubator and moved into private sector locations they lease or own, account for approximately 100 jobs in Ellensburg and the surrounding area. 3. Preliminary Engineering Phase: Estimated Start Date: NIA Estimated End Date: NIA Please explain phase status (work already completed, in progress, awaiting funding, etc., and factors that may slow phase progress). No engineering or phasing is required for this project. 4. Right of Way Phase: Estimated Start Date: Is It Required? N/A Estimated End Date: yes No K NIA Please explain phase status (work already completed, In progress, awaiting funding, etc., and factors that may slow phase progress). Not applicable to this project. I1 5. Construction Phase: Estimated start Date: Spring 2017 Estimated End Date: Spring 2017 Please explain phase status (work already completed, in progress, awaiting funding, etc., and factors that may slow phase progress). This project is a basic fiat 60 mil TPO roof replacement requiring permits that are easily and readily available through application process with the City of Ellensburg. 6. Indicate if the project is consistent with the following applicable state, regional and local pians and prioritization processes: Doe Overall Economic Development Plan -Officially Adopted, App 6 2013 - KC Planning Policies Comprehensive Land Use Plan -Officially Adopted 2006 -Updated 2014 -City of Ellensburg Mar. 2014 - Kittiias County ❑ Capital Facility Plan - Officially Adopted ❑ Community Action Plan (or other community-based plan) - Officially Adopted ❑ Six -Year Transportation Improvement Plan - Officially Adopted ❑ Site-specific development plans; e.g., Community Master Plan - Officially Adopted 00'4<her 2009 T.I.P. Strategies Report & KitfiLas Coun Comprehensive Plan 7. Explain how this infrastructure project has been coordinated, or will be coordinated with other jurisdictions, such as counties, cities, statelfederal agencies, and with leconomic development organizations during planning, design, financing, construction and/or operation phases. The Business Incubator is an initiative of the City of Ellensburg who contracts for Economic Development Services with the Ellensburg Business Development Authority (EBDA). The EBDA works closely and contracts with the Kittitas County Chamber of Commerce to provide administration of a business microloan program, site selection, business retention, expansion and recruitment services, along with educational and business assistance programs. These services are provided countywide by the Chamber and the relationship leverages funding and programming efforts. 12 8. Explain how the infrastructure project will helpmeet the economic development goals of your community andfor region. If this project is not done, will the anticipated private development still take place? This project helps meet the economic goals of the community by preserving a building that has a proven history of success and is consistent with the economic development goals of both the City of Ellensburg and the County comprehensive pians. If the project is not completed there will be continued deterioration of the roof resulting in damages to the facility and work tools/product of the tenants. This will lead to the loss of tenants and the inability to find new tenants for the building. We have not identified alternate sources of funding for the roof replacement. Without this funding a less permanent repair will need to be implemented for the short-term utilizing the matching funds EBDA and City have committed to this project, which is not the best use of public funds as it is just a band aid and not a long-term solution. 9. Describe any feasibility or predevelopment studies that demonstrate the linkage between the proposed Distressed County Infrastructure improvements and the anticipated economic outcomes. N/A - This project will provide for protection and preservation of existing infrastructure, which has a successful track record. 10. Indicate if other needed infrastructure (e.g., sewer, water, power) is in place or if there is a plan for getting it in place. All infrastructure currently exists at this facility. No new infrastructure is necessary. 11. Indicate the Estimated Number of Businesses Created/Retained by the Project. 5 Please see Attachment A 9 12. Indicated the Estimated Number of Jobs Created/Retained by the Project. Please see Attachment A Submit the original application to: Kittitas County Department of Public Works 411 N. Ruby, Suite #1 Ellensburg, WA 95926 13 Applicant Certification Certification is hereby given that the information provided is accurate and the applicable attachments are complete and included as part of the application package. I certify that application thresholds are met at the time of application. Signature of'Official Kepresentative Sponsoring Agency (If Applicable) Signature of Agency Representative Typed or Printed Name i .J i Date Date Date Associate Economic Development Organization Notification The organization listed below has received notification of this project as demonstrated by the signature of the organization's representative. Y i i fL- � i L (1']�?.4 -51 7' �; #®L �.C,, j, "' c, Name of Organization elt�1, Signature 91 Represdintative Date Kittitas County Department of Public Works Conceptual Approval Approval of the project feasibility, scope and estimated costs. Signature of Kittitas County DPW Representative Date Typed or Printed Name 14 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS DISTRESSED COUNTY INFRASTRUCTURE IMPROVEMENT PROGRAM APPLICATION DUE DATES FY 2017 Distressed County Infrastructure Improvement Program, applications are initially due to Kittitas County Department of Public Works for conceptual approval of the infrastructure project. Distressed County Infrastructure Improvement Program applicants are invited to appear at the COG meeting when the project's criterion is reviewed. APPLICATIONS DUE 2017 Application Due Dates COG MEETING DATES COG Meetings June 15, 2016..........................................July 2016 COG SPECIAL MEETING "Funding available January 1, 2017 15 Attachment A (Answers to questions) Question 2 cont.: The roof replacement will allow continued operation of the Incubator and lead to additional jobs within the county and region. Question 11: Five businesses currently exist in the facility, this project will allow continued use of the facility and provide opportunity for future start-up businesses as the current tenants graduate from the facility/program. The Business Incubator facility has five bays total, therefore the facility is currently at its business capacity. To date over 25 businesses have occupied the facility through the years with several expanding into their own locations and two were purchased by other companies. Question 12: The give existing tenants generate a total of nine jobs. This information was gathered through verbal conversation with the current tenants. One business has four employees, one business has two employees and the other three businesses have one employee each. Previous tenants like Wood Products NW and Iron Horse Brewery had dozens of employees when they occupied the space. There is the potential for at least two of the current businesses in the facility to increase the number of employees within the next year. The total number of jobs created/retained will include many more for the area than are currently located within the incubator facility as has been seen through the expansion of businesses that have graduated from the facility. Kittitas County County -Wide Planning Policies - April 16, 2013 ECONOMIC DEVELOPMENT AND EMPLOYMENT 1. Issues 1. Overall Economic Development Plan Policy A: The jurisdictions in Kittitas County will cooperate with the Kittitas -Yakima Resource Conservation and Economic Development District in preparing an annual "Overall Economic Development Plan." Other appropriate agencies, businesses, and individuals will be involved in the process. 2. County -wide Economic Vitality, Policy A: Economic vitality and job development will be encouraged in all the jurisdictions consistent with all community growth policies developed in accordance with the Growth Management Act. 3. Financing for Public Facilities. Policy A: Planning and financing for public facilities to serve potential business and industries except natural resource based should be limited to urban growth areas. Amended through Kittitas County Ord, No. 2013-005 Page 8 Updated April 16, 2013 4. Economic Development Strategies. Policy A: Economic development activities will be implemented in a manner which supports our quality of life and growth management strategy. This can be achieved by the following: 1. Recognizing that education and training which produce a skilled work force are essential to the county's economic vitality. 2. Basing the level of economic development activity on our ability to manage the resulting growth. 3. Requiring non -resource based economic development activities to locate within designated UGAs or incorporated cities. 4. Requiring economic development proposals to show how increased services and infrastructure support will be provided. 5. Undertaking countywide and regional efforts to coordinate economic development activities. 6. Ensuring that the economic development element Of'local comprehensive plans and countywide and regional growth management plans are compatible City of Ellensburg Comprehensive Plan — Relevant Sections -- Adopted 2006 amended through 2014 Ellensburg can stimulate local economic development successes by emulating the strategies used in other communities. It takes work, but the following steps can help the community improve its chances for prosperity: • Focus on strengthening and diversifying the local economy and meeting demonstrated market demand; for example, by encouraging additional retail business Promote the retention and expansion of existing businesses Encourage and nurture new business development of all sizes Create economic incentives to reduce start-up costs and/or risks for businesses that provide family -wage jobs o Pre -permit property to reduce time for a business to be up and running o Support innovative programs to develop a highly qualified labor force Stimulate industrial development through public investment • Create a permitting process that is predictable and efficient Goal ED -2 -Stimulate and diversify Ellensburg's economy A - Promote the retention and expansion of existing businesses as well as the development of new businesses 1 - Solicit comments and feedback from local businesses on things that the City could change to better support local businesses 2 - Establish financial and other incentives to retain existing and attract new businesses 3 - Market to a variety of business both large and small - that fit with Ellensburg's character and meets the needs of the local market 4 - Inventory vacant building space in Central Commercial zones and post on the City's web site 5 - Facilitate the creation and expansion of businesses and institutions that enefit from locating in the County seat 6 - Promote the development of innovative niche businesses B - Establish a business friendly regulatory environment 1 - Provide adequate resources to process permits in a timely fashion. Pursue an automated permitting process to allow on-line applications for some permit types 2 - Streamline permitting by establishing a one-stop permit center for all permits and establishing an expedited permit process for some projects 3 - Encourage the use of the pre -application process as a means of identifying potential obstacles to the development of a particular site 4 - Establish predictable processing times and consistent review processes C - Encourage development of light industrial uses within the City of Ellensburg 1 - Develop City -owned property off Dolarway for a light industrial park 2 - Continue to partner with Kittitas County on development of the Kittitas County Industrial Park at the Airport 3 - Consider developing another incubator project 4 - Coordinate with the Economic Development Group to develop business plans for value-added industry 5 - Identify strategies to mitigate constraints imposed by the flood plain on industrial land, and to minimize negative connotations of being designated within the 100 -year flood plain 6 - Encourage pre -permitting of industrial property by deferring fees until the property is developed As export -based economies shrink, the service sector established to serve them also shrinks, sometimes losing its diversity as the market gets smaller. Ellensburg has been able to retain its service sector diversity despite the downturn in basic industry. There is no single -source directory, however, to encourage a "buy local" program. As Ellensburg seeks to enrich its commerce sector, it will promote local businesses more actively and provide accommodations for their visitors. Ellensburg will encourage a more entrepreneurial culture, supporting existing and start-up businesses as they explore new markets The community noted during the participation process that they wanted to see more jobs in Ellensburg. People want to work in the town in which they live, go to school, and shop. The trick will be to match job creation and skills development, coordinating with local industry and local educational institutions to develop effective job training programs Priority Projects Based on the goals, policies and programs contained in this chapter and on the results of months of public discussion, the City identified the following as priority economic development projects for worts in the immediate future. Economic development vision and strategic plan Collaborate with others to prepare an economic development vision and strategy for the region, identifying the types of land use designations and the relative priorities of capital investment necessary to create the type of economic development environment Ellensburg seeks. UGA adjustment Review the urban growth boundary and adjust it as necessary in the future to assure adequate land of adequate type is available to implement the recommendations of the economic development vision and strategic plan. Increase usable Industrially zoned property Review the industrial land inventory and identify and implement steps within the City's control to make available land more easily developed. Streamline/automate permitting process Review land use permitting processes and make adjustments as necessary to streamline approval processes while stili ensuring projects enhance Ellensburg's economic vitality and community character. Airport development strategy Collaborate with Kittitas County to ensure the airport's development plans contribute to overall economic growth in the region and that Ellensburg's land use plans are compatible with continuing airport and airport -related uses. Kittitas County Comprehensive Plan - Pertinent Sections March 2416 10.3. Goals, Policies and Objectives Kittitas County has established the following goals and policies to guide future economic development. These goals and policies were developed in response to existing economic conditions identified within the County. GPO 10.1 Be a county the supports the varied needs and demands of the community and surrounding area through the understanding and creation of a supportive and active environment for economic development in the community. GPO 10.2 Support the retention and expansion of existing local businesses/industries and recruitment of new business/industries in order to maintain a strong job and wage base. GPO 10.3 Implement regulations that recognize and further the diversity of industry and the business community, while also promoting the sustainability of natural resource based activities. GPO 10.4 Encourage economic growth while protecting the rural character of the County. GPO 10.5 Encourage the promotion of tourism and tourist based businesses. GPO 10.6 Provide the infrastructure and public facilities to support economic activity and growth. GPO 10.7 Strive to maintain a balance of jobs and housing. GPO 10.8 Promote and encourage the establishment and expansion of educational, research and other related activities that support existing local industries and businesses. GPO 10.9 Work in cooperation at the local and regional level to combine resources and build consistency in economic development strategies. 10.5 Economic Development Strategic Plan The Economic Development Strategic Plan was prepared by TIP Strategies and the Economic Development Group of Kittitas County in 2009. Under the guiding principle of "the use of public resources to stimulate private investment," the purpose of the plan is to help the Economic Development Group of Kittitas County and policy makers at all levels of government understand their competitive position and to coalesce around a vision for promoting the region. By utilizing a strengths, weaknesses, opportunities, and threats (SWOT) analysis approach, the plan identified and addressed strategic goals, policies and objectives for policy makers and administrative personnel to apply in decision making processes to advance and enhance the economic vitality of Kittitas County. The EDSP drew input from a broad cross section of citizens and interest groups, and has been formally endorsed by Kittitas County, the City of Ellensburg, the City of Cie Elum, the City of Roslyn, the City of Kittitas, the Ellensburg Chamber of Commerce, and the Cie Elum Chamber of Commerce. The findings and recommendations outlined in the plan are designed to serve as a framework for making investment decisions, and for providing guidance in growth that is both realistic and sustainable. In addition the plan also provides a comprehensive depiction of the socio- economic and demographic status of the county and its relationship to other counties, both regionally and nationally. The 2009 version of the Economic Development Strategic Plan is adopted by reference into this comprehensive plan subject to the following limitations. -The Economic Development Strategic Pian is adopted las facilities, reference ddocument u nt to be used by Kittitas County as an aid in land use, cap' public policy discussions, and by members of the public wishing to propose projects, pursue grants for projects, or propose agreements with landholders. -The Economic Development Strategic Plan may be used as a part of the Kittitas County Capital Facilities plan for purposes of utilizing real estate excise tax (REST) proceeds for acquisition or expansion of recreational infrastructure. TIP STRATEGIES - Theory In to Practice Light Industrial & Assembly Why does this sector matter? While national trends suggest manufacturing job growth will remain flat, there is still value in adding this sector to the EDG's target list. A healthy manufacturing sector contributes to the local economic base and can provide a source of employment for entry-level workers and those without advanced credentials. Competition for manufacturing jobs is fierce and the cost of recruitment initiatives (in terms of marketing dollars, incentives, and infrastructure improvements) can be significant. Why is it a fit for Kittitas County? Admittedly, the county faces some constraints with regard to the recruitment of manufacturing operations. Kittitas is at a competitive disadvantage in comparison with neighboring counties in terms of utility costs. According to local officials, industrial users in Kittitas County will pay approximate ly $.06 per kWh of electricity. While nationally competitive, the rate is higher that the $.al per kWh paid in Grant County. For energy -intensive users (e.g., food, bulk chemicals, refining, glass, cement, steel, and aluminum), the difference in cost is significant. Another major constraint is the lack of a large pool of local workers who possess basic manufacturing skills (e.g., welding, CNC machining, tool and dye making). Nevertheless, EDG should engage in reasonable marketing and recruitment activities targeted at out-of-state companies engaged light industrial and assembly. The county's highly desirable quality of life, attractive scenery, and proximity to a major metropolitan area makes it a logical destination for executives seeking to relocate a facility from a high-cost, high -stress environment. 4.14 - Build on core industries. Companies already established in the region should represent the first tier of economic development opportunity. Existing state and regional clusters to consider include OEMs for aviation/aerospace, alternative energy equipment, construction materials and equipment, or agricultural equipment. Exceptions to this rule are important, however. If the industries are contracting, or if they add little value (through wages or capital investment), public support for them must be more measured and more cautious 4.15 - Target-spee fic characteristics As with professional services, we recommend selecting specific companies using a series of filters: bor Firm size - Given the county, sit grfi� sizes under Q employmarket trends, targeting efforts are likely to be most successful w ees Energy usage - Because of the county's competitive situation, energy usage is another factor that can be used to refine targeting efforts. Non -energy intensive industries include metal -based durables, fabricated metals, machinery, computers and electronics, transportation equipment, electrical equipment, and wood products. Site requirements - Land consumption patterns should also be considered. 4.16 - increase local skills training options Explore opportunities to increase the availability of skills training locally. This should be done in conjunction with the South Central Washington Workforce of local Council, Wbusinosssource and Central Washington University and should be algn Longer-term strategies could include bringing additional programs and resources to the Yakima Valley Community College satellite campus in the Kittitas County Business Incubator zoomed j Vid n ity Map wl Aerial Date: 61142016 1 inch = 1,505 feet Relative Scale 1:18,056 Disclaimer. K tdtas County makes every effort to produce and pubgsh the most current and accurate information possible. No warran!les, expressed or emptied. are provided for the data. its use, orits interprelabon. Kiffies County does notguarantee the accuracy of the materia! contained herein and is not responsible far any use, misuse or representations by others regarding this information cr its derivatives. IM! Business Incubator Vicinity Map wlZoning - # ��•~ / «- ,�,. � ' y ..- _ • lh:<i_141c.11 ttsll� Urban Resident 0" ZO ni ng `.''� �.• t41t.lIfE5- " .Ge6erVl1'ammer6ial' - ,—; 2onln r ut•UI. -�, n>_�st ✓�J. _ - `a Fi�,�S]Cl$'1'itlCil, � ?"iir .. o,' I -In j 11 I ,rprw Ii; u: TT,ir7�ldliol,3alt t°1�11iCE ,✓ : r r 1. � > - rv--• a I Holll.vj 1-Itill w • I?r' •r.+I C1Sl11w,1 It .' - ..::.fix. -- f Ililbl trlcal t de�llI ill Business �•� y .o • ..;slh•-lr x;r $+ Ln11i1' �_ LoyeDtlti k ��s Incubator Parcel # X Lititlt'.:�� - ,; Highway Com ' a cEal Onin =ti Lit') tit 1, Oki, 11u'l Agriculturo-e'5i ;. t I�� III.; ~ . -�. YRe; .x 'Ltgl-It.Industrial .• �. ~ ,,. - ..r'. - • r . hl,f IC1eIItICIE • Li 1,411 lie -• �i-'>It 111 '� F-�-rr•t . -• NN- l- uaie: tw4uuio 1 inch = 1,505 feet Relative Scale 1:18,058 Dtsdelmer. Kttftas County makes every effort to produce and pubffsh the most cunent and accurate information possibts. No warrenbes, expressed Cr Implied, are provided torMe data, its use, orlta interpretation. 10 tites County does not guarantee the accuracy of the material contained herein and is not responsible for any use, misuse or reprosentatiars by others iegarding this information or its derivatives. FLFLF Mi i 0 0.075D. 15 0.3 0.45 0.6N ROOF SKETCH 1000 N Prospect Street, Ellensburg CoNfied Property wmppq ons, LLC W 19�7thke0WubmMe) S� N Paint at top of wall has water damage. 1E upper overflow drain. Parapet flashing and nails are loose. c,4 -Roof drain cover is broken off and missing. D NOT FUNCTIONAL SWAMP COOLER L� NOT FUNCTIONAL SWAMP COOLER Most pilaster tops have thin, incomplete and cracked capping. F@ AC UNIT Pooled water. /Leak signs below this vent. 0 'W"'G COOLER SWAMP COOLER swamp cooler tray is overflowing. Filter - ' media Is deteriorated. Pooled and draining water. SWAMP COOLER Refrigeration units for Iron IHoe sit on small wood scraps, r1R�Cent patch. Pooled water. ,F Roof drain cover screen is broken. S I amount of leafy debris. U Leak reported from roof drain. Scupper overflow drain. $ 4 Access ladder does not have a cage. LILI m1a'; RORFINR . SIRING • PECKING . BUTTERS P.O. Box 1.178 Ellensburg, WA 98926 Estimate Date Estimate # 6/8/2016 09-1803 Name / Address Kittitas County Chamber Of Commerce Project Description Qty Rate Total Furnish & install 60 MIL TPO membrane roofing 68,250.00 68,250.00T -Install will be done with tape welding the seams rather than heat welds -Parapet walls will be wrapped -New scupper drains and roof penetrations will be installed per MFG spec Incubator building (prospect street) All bids are subject to change after 30 days Subtotal $68,250.00 Sales Tax (8.0%) $5,460.00 wcbbeonstructioninc@gmail.com 509-968-3650 Total $73,710.00 ~� OFFICE OF THE CITY MANAGER 501 North Anderson Street cavy of Ellensburg, Washington 98926 � S' Telephone: (509) 962-7221 Fax: (509) 962-7143MUG June 14, 2016 Mr. Craig Smith, Chairman Ellensburg Business Development Authority P.O. Box 598 609 N. Main Street Ellensburg, WA 98926 Re: EBDA Application to the Kittitas County Distressed County Sales Tax Grant Program Dear Mr. Smith: Please accept this letter as confirmation of the City of Ellensburg's support for the Ellensburg Business Development Authority's application to the Distressed County Sales Tax Grant Program. The EBDA request to replace the roof on the business incubator is critical to the continued successful business development work that has occurred since the incubator was established. Since inception the incubator has served as the springboard to a number of manufacturing interests that remain successful today. Jobs created through this program continue to expand with successful businesses like Wood Products NW and Iron Horse Brewery. With the requested maintenance and continued stewardship of the EBDA the incubator will enhance the ability for the creation and growth of small business in the area. Thank you for the opportunity to comment on your application. Truly, i Akers Manager BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2016 - 5b TO AWARD THE CONTRACT FOR THE WESTSIDE ROAD TRAFFIC SAFETY IMPROVEMENTS PROJECT AND AUTHORIZE THE PUBLIC WORKS DIRECTOR TO EXECUTE SAME WHEREAS: The Department of Public Works solicited bids for the Westside Road Safety Improvements Project contract in accordance with RCW 36.77.020 Contract Procedures; and WHEREAS: Sealed bids were opened on October 17, 2016, in the Kittitas County Permit Center, Department of Public Works, 411 N. Ruby Street, Suite 1, Ellensburg, Washington; and WHEREAS: Three (3) bids were received for the prescribed work. The Director of Public Works recommends the lowest responsive bid be accepted. NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby award the contract for the Westside Road Safety Improvements Project to Petersen Brothers, Inc. in the amount of $374,642.88. BE IT FURTHER RESOLVED that the Director for the Department of Public Works is authorized to sign the contract documents for said project. DATED on this 24th day of October, 2016, at Ellensburg, Washington. Attest: �J�Clerk of the Board- Julie Kjorsvik J3Ye Clerk of the Board- Mandy Buchholz �ip �'� BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON a ca T co A C. 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CD O w d C] KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS STAFF REPORT AGENDA SESSION DATE: October 24, 2016 ACTION REQUESTED: Approve the Resolution to Award the Westside Road Traffic Safety Improvements Project. BACKGROUND: The Department of Public Works solicited bids for the Westside Road Traffic Safety contract in accordance with RCW 36.77.020 Contract Procedures. Sealed Bids were opened on October 17, 2016 at 10am. Three (3) bids were received for the prescribed work. The lowest responsive bid was Petersen Brothers, Inc., in the amount of $374,642.88 approximately 1.5% over the Engineer's Estimate of $368,499.60. This contract provides for safety improvements of Westside Road, which may include delineators, signage, bridge -rail retrofit and guardrail. The total HSIP funds allocated for construction improvements on Westside Road and Huntzinger Road was $511,402.00. Following the completion of this project $136,760.00 will remain for Huntzinger improvements. Preliminary design suggests that guardrail deployment along the river side of Huntzinger will cost approximately $300,000.00 and $250,000.00 to deploy guardrail along the hill side. Future investments from Grant County PUD along the Huntzinger corridor has motivated Public Works to be proactive and improve safety by protecting existing roadside hazards with guardrail. Public Works is currently proposing that the additional $413,240.00 that is needed to deploy all guardrail along Huntzinger from MP 0.24 to MP 2.70 be included in the annual construction budget for 2017 INTERACTION: Public Works RECOMMENDATION: Motion to approve the Resolution to Award the Westside Road Traffic Safety Improvements Project contract and authorize the Director of Public Works to sign said contract documents. HANDLING: Return a copy of the Resolution to Public Works. ATTACHMENTS: Resolution, Bid Tabulations LEAD STAFF: Luke Huck, County Engineer BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2016 - TO AWARD THE CONTRACT FOR THE WESTSIDE ROAD TRAFFIC SAFETY IMPROVEMENTS PROJECT AND AUTHORIZE THE PUBLIC WORKS DIRECTOR TO EXECUTE SAME WHEREAS: The Department of Public Works solicited bids for the Westside Road Safety Improvements Project contract in accordance with RCW 36.77.020 Contract Procedures; and WHEREAS: Sealed bids were opened on October 17, 2016, in the Kittitas County Permit Center, Department of Public Works, 411 N. Ruby Street, Suite 1, Ellensburg, Washington; and WHEREAS: Three (3) bids were received for the prescribed work. The Director of Public Works recommends the lowest responsive bid be accepted. NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby award the contract for the Westside Road Safety Improvements Project to Petersen Brothers, Inc. in the amount of $374,642.88. BE IT FURTHER RESOLVED that the Director for the Department of Public Works is authorized to sign the contract documents for said project. DATED on this 24th day of October, 2016, at Ellensburg, Washington. Attest: ❑ Clerk of the Board- Julie Kjorsvik ❑ Deputy Clerk of the Board- Mandy Buchholz BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Obie O'Brien, Chairman Paul Jewell, Vice -Chairman Laura Osiadacz, Commissioner 0o 0 0 S g SSBBSBS S 8 M O # U X x W O O O O P O 0 0 0 0 0 0 Q,":, 0 0 0 0 0 0 0 O 4 {�jj Oy S H.�e mm GI d = N Y! NN N N N 88 B $ S S O S S S S S B pod O c; 9, Li �ryf 6 MSO4OS dvi 8 d yob i" v h Q E A N! 10 zOI-eA !N] �O (pApp Q V O 7 x X x X C -W- N N N N N M C3 O O -1! 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W a g o o a a o o 0 Boaoo 0 0 0 0 0 J4J C a 0 UU Cad Z a S u4i M$o `h m g Z W U [ cV v5 N N � a 2 = L a -i � ui co zxxs +m+ C m O J U J J J J J N g O I � w 7 0 Q F' ,CL W J U I I4 4I Q LLI W U _ Rf.n �- vi L3 0-6 cn �O z Z w it a a< o a �J7a�rz aging g�rro_ C4 �Y U LU UKa¢�U~F, J ij 'a d "O ~Z 2S w '!'!g agCW7= w OOt�c7mZUVi Om=oC mW© QJ ` w m u41u�u:17miOC m mmwaa a u1 vs y O � [j m W N P'3 a 117 1-1-1+t W +t N 111 �rz WW m WZ SS S 3 29 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS AGENDA DATE: ACTION REQUESTED: AGENDA STAFF REPORT October 24, 2016 Request to Approve a Resolution for the 2016 Distressed County Sales and Use Tax Infrastructure Improvement Program Agreement with the Ellensburg Business Development Authority BACKGROUND: Kittitas County Conference of Governments (COG) met on August 17, 2016 to consider the funding of seven (7) applications. COG agreed to award $63,685 to the Ellensburg Business Development Authority for Roof Repairs. This Agreement is the final step in the award process. INTERACTION: Public Works; Ellensburg Business Development Authority RECOMMENDATION: Approve & Sign the Resolution and the 2016 Distressed County Sales and Use Tax Infrastructure Improvement Program Agreement. HANDLING: Return two (1) original to Public Works ATTACHMENTS: Resolution, 2016 Distressed County Sales and Use Tax Infrastructure Improvement Program Agreement LEAD STAFF: Mark Cook Director of Public Works BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO: 2016 - APPROVE A RESOLUTION FOR THE 2016 DISTRESSED COUNTY SALES AND USE TAX INFRASTRUCTURE IMPROVEMENT PROGRAM AGREEMENT WITH THE ELLENSBURG BUSINESS DEVELOPMENT AUTHORITY WHEREAS: The 1999 Legislature did pass RCW 82.14.370 Sales and Use Tax for Public Facilities in rural counties; and WHEREAS: These funds are for the purpose of financing Public Facilities which are defined as bridges, roads, domestic and industrial water facilities, sanitary sewer facilities, earth stabilization, storm sewer facilities, railroad, electricity, natural gas, buildings, structures, telecommunications infrastructure, transportation infrastructure or commercial infrastructure and port facilities in the State of Washington; and WHEREAS: The 2016 Distressed County Sales and Use Tax Infrastructure Improvement Program Agreement with the Ellensburg Business Development Authority has been executed by said entity; and NOW, THEREFORE BE IT RESOLVED: The Kittitas County Board of County Commissioners hereby approves the attached 2016 Distressed County Sales and Use Tax Infrastructure Improvement Program Agreement with the Ellensburg Business Development Authority. ADOPTED this 24th day of October, 2016. Attest: ❑ Clerk of the Board- Julie Kjorsvik BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Obie O'Brien, Chairman Paul Jewell, Vice -Chairman ❑ Deputy Clerk of the Board- Mandy Buchholz Laura Osiadacz, Commissioner 2416 DISTRESSED COUNTY SALES AND USE TAX INFRASTRUCTURE IMPROVEMENT PROGRAM AGREEMENT BETWEEN KITTITAS COUNTY AND ELLENSBURG BUSINESS DEVELOPMENT AUTHORITY This Contract, dated , 2016 is made and entered into by and between KITTITAS COUNTY ("County"), a subdivision of the State of Washington, and ELLENSBURG BUSINESS DEVELOPMENT AUTHORITY ("Funding Recipient"). WHEREAS, the purpose of this Agreement is to provide for public facility construction and foster economic development opportunities within Kittitas County; NOW THEREFORE, in consideration of the terms and conditions contained herein, or attached and incorporated and made a part hereof, the County and the Funding Recipient mutually agree as follows: Section 1. Scope of Work. a. Funding Recipient shall provide the services and staff described in its Application for Funds submitted to the Council of Governments, attached hereto as Exhibit "A" which is attached hereto and incorporated herein by this reference. b. Except as otherwise specifically provided in this Agreement, Funding Recipient shall furnish the following as required to perform the services, described in Paragraph (a) above, in accordance with this Agreement: Personnel, labor and supervision; technical, professional and other services. All such services, property and other items furnished or required to be furnished, together with all other obligations performed, or required to be performed, by Funding Recipient under this Agreement are collectively referred to herein as "Services." Section 2. Payment. a. As full compensation for satisfactory performance of the Funding Recipient Services, the County agrees to pay Funding Recipient the sum of sixty three thousand six hundred eighty five dollars ($63,685). b. Additional payment terms: The County will make payment to the Funding Recipient only on a reimbursement basis, as receipts for any items including marketing and/or advertising are submitted to the County. c. Requests for reimbursements must be submitted to: Kittitas Public Works Finance Director Attn: Kathy Jurgens 411 North Ruby, —Suite 1 Ellensburg, WA 98926 kath . i ens co. kittitas.wa. us Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement Page 1 d. Reporting requirements of your events will be required on prescribed forms from the Kittitas Public Works Department. Section 3. Performance by Funding Recipient. a. Funding Recipient shall not (by contract, operation of law or otherwise) delegate or subcontract performance of any Services to any other person or entity without the prior written consent of the County. Any such delegation or subcontracting without the County's prior written consent shall be voidable at the County's option. b. Funding Recipient shall at all times be an independent Funding Recipient and not an agent or representative of the County with regard to performing the Services. Funding Recipient shall not represent that it is, or hold itself out as, an agent or representative of the County. In no event shall Funding Recipient be authorized to enter into any Agreement or undertaking for or on behalf of the County. It is understood that the Funding Recipient and the Funding Recipient's staff and employees are not employees of the County and are not, therefore, entitled to any benefits provided employees of the County. c. Funding Recipient shall comply with all applicable laws, ordinances, rules, regulations, orders, licenses, permits, and other requirements, now or hereafter in effect, of any governmental authority (including, but not limited to, such requirements as may be imposed upon the County and applicable to Services). Funding Recipient shall furnish such documents as may be required to effect or evidence such compliance. All laws, ordinances, rules, and orders required to be incorporated into agreements of this character are incorporated into this Agreement by this reference. Funding Recipient agrees to obtain all required licenses and permits, and further agrees to keep them in full force and effect during the term of this Agreement. d. The County and the Funding Recipient agree that in fulfilling the terms and conditions of this Agreement neither shall discriminate on the basis of race, creed, color, national origin, age, sex, marital status, or the presence of a physical, sensory, or mental handicap. e. The Services shall at all times be subject to inspection by and approval of the County, but the County's making (or failure or delay in making) such inspection or approval shall not relieve Funding Recipient of its responsibility to perform the Services in accord with this Agreement, notwithstanding the County's knowledge of defective or non -complying performance, or the substantiality or ease of discovering the same. Funding Recipient shall provide the County with sufficient, safe, and proper facilities and equipment for such inspection and free access to such facilities. This contract is subject to review by any Federal or State auditor. Funding Recipient shall promptly furnish the County or its designee, or such Federal or State auditor with such information related to the Services as may be requested by the applicable governmental entity. Funding Recipient shall preserve and maintain all financial records and records relating to performance of Services under this Agreement for six (6) years after contract termination. For such duration after the County makes final payment of compensation due hereunder, Funding Recipient shall provide the Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement Page 2 County access to (and the County shall have the right to examine, audit and copy, with or without notice) all of Funding Recipient's books, documents, papers and records related to the Services or this Agreement. g. Funding Recipient understands and acknowledges that Funding Recipient is solely responsible for its own reporting and accounting of all state, federal, social security, and local taxes, of every nature, arising from Funding Recipient's performance of this Agreement. All compensation received by the Funding Recipient will be reported to the Internal Revenue Service at the end of the calendar year in accord with the applicable IRS regulations. Section 4. Release Indemnity, and Hold Harmless. The County assumes no liability for the Funding Recipient's actions under this Agreement. Funding Recipient releases and shall defend, indemnify, and hold harmless the County, its officers and employees, agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities, damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or may arise or be alleged to arise out of or by reason of this Agreement including: • Any fault, negligence, strict liability or product liability of Funding Recipient in connection with the Services for this Agreement; • Any lien asserted upon any property of the County in connection with the Services for this Agreement; • Any failure of Funding Recipient, or of the Services, to comply with any applicable law, ordinance, rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of any governmental authority; or • Any breach of or default under this Agreement by Funding Recipient. Section 5. Compliance with Public Records Law. a. In compliance with Washington's public records law, the County will retain copies of any documents associated with this Agreement, which may be required by law unless legally exempt from such retention, for any applicable legally required retention period. b. In the event a public records request is made to the County for documents created in relation to this Agreement, should legal uncertainty arise regarding the disclosability of any documents under federal or state public records laws, the County shall provide notice to Funding Recipient pursuant to Washington's public records act, chapter 42.56 RCW, to allow Funding Recipient to seek a court injunction. c. The County specifically shall not be liable to Funding Recipient for the County's release under public records laws of any documents not protected by trademark, copyright or other law. Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement Page 3 Section 6. Industrial Insurance Waiver. With respect to performance of this Agreement and as to any claims against the County, its Additional Insureds, officers, agents and employees, the Funding Recipient expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to Funding Recipient's employees and agrees that the obligations to indemnify, defend and hold harmless provided in this Agreement extend to any claim brought by or on behalf of any employee of the Funding Recipient. This waiver is mutually negotiated by the parties to this Agreement. Section 7. Insurance and Endorsements. a. The County may require through a request in writing that the Funding Recipient provide the County with a certificate, binder, or policy of liability insurance, acceptable to the County in an amount specified by the County. b. Such liability insurance shall be such as will protect Funding Recipient, its employees, agents and representatives, from all claims, losses, harm, costs, liabilities, damages and expenses arising out of personal injury (including death) or property damage that may result from performance of the Services or this Agreement, whether such performance is by Funding Recipient or any of its employees, agents or representatives. c. Should the County require such liability insurance, the Funding Recipient agrees to provide proof of insurance prior to commencing performance of this Agreement. d. Copies of the County's written request and the insurance documents provided by Funding Recipient shall be attached to this Agreement and by this reference will be made part hereof. e. Where insurance is requested by the County, all liability insurance policies shall be endorsed to include the County as an Additional Insured and shall stipulate that the insurance afforded by the policies shall be primary insurance, and that any insurance, self-insured retention, deductibles, or risk retention trusts maintained or participated in by the Parties shall be excess and not contributory to any other insurance maintained by the County. Funding Recipient shall furnish the County a certificate of insurance with Endorsement as evidence that the required policies are in full force and effect. Section 8. Termination. The County may, by written notice thereof to Funding Recipient, terminate this Agreement as to all or any portion of the Services not yet performed, whether or not Funding Recipient is in breach or default. Upon receiving such notice of termination, Funding Recipient shall, except as otherwise directed by the County, immediately stop performing the Services to the extent specified in the notice. In the event the County terminates the Funding Recipient's Services, the Funding Recipient is obligated and hereby agrees to refund to the County all monies paid for Services not yet rendered by the Funding Recipient, if any, as of the date of the notice of termination. Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement Page 4 Section 9. Miscellaneous. a. Funding Recipient shall not (by contract, operation of law or otherwise) assign this Agreement or any right or interest in this Agreement without the County's prior written consent. b. This Agreement embodies the entire Agreement between the County and Funding Recipient, and supersedes any and all prior oral or written communications, proposals, conditions, promises, representations, or understandings regarding the Services. No change, amendment or modification of any provision of this Agreement shall be valid unless set forth in a written amendment to the Agreement signed by both parties. Notice for any purpose under this Agreement, except service of process, shall be given by the Funding Recipient to the Kittitas County Commissioners and the Kittitas County Public Works Director, 411 North Ruby, Suite 1, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by the County to the Funding Recipient shall be given to the Funding Recipient's address provided on the signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class, postage prepaid, certified mail, return receipt requested. d. The section and paragraph headings of this Agreement are for reference convenience only and are not intended .to restrict, affect or be of any weight in interpreting or construing the provisions of such sections or paragraphs. e. This Agreement may be executed in one or more counterparts and by facsimile, each of which will be deemed an original, but all of which together will constitute one and the same instrument. Funding Recipient warrants to the County that the individual signing on Funding Recipient's behalf has the requisite power and authority to enter into and to perform Funding Recipient's obligations under this Agreement. Funding Recipient further warrants to the County that Funding Recipient has made no misrepresentation or misleading statement in connection with this Agreement, and is not in violation of any applicable law, ordinance, or regulation the consequence of which will or may materially affect Funding Recipient's ability to perform its obligations under this Agreement. g. If any term or condition of this Agreement or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect the other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this Agreement are declared severable. h. The exclusive venue for any action brought to enforce this Agreement or any of its terms shall be in Kittitas County, State of Washington. Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement Page 5 KITTITAS COUNTY BOARD OF COUNTY COMMISSIONERS FUNDING RECIPIENT Chair Vice- Chair Commissioner ATTEST: Clerk of the Board APPROVED AS TO FORM: Deputy Prosecuting Attorney Representative Address Telephone Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement Page 6 Ellensburg Business Development Authority June 15, 2016 RECEIVE JUN 1 5 20161 Kittitas County Department of Public Works K1TTiTAS COUMTy Distressed County Sales and Use Tax Grant Program 'EPT OF PUBLIC VVOR S 411 N. Ruby St., Ste ##1 Ellensburg, WA 98926 RE: Distressed County Sales and Use Tax Grant Application — Infrastructure Improvement Program To Whom It May Concern: Please find enclosed a completed application for the Distressed County Sales and Use Tax Grant Program with the following attachments: • Attachment A — cont. answer to question 2 and answers to questions I 1 & 12 • Kittitas County County -wide Planning Policies — April 16, 2013 • City of Ellensburg Comprehensive Plan — Relevant Sections — Adopted 2006 amended through 2014 Kittitas County Comprehensive Plan -- Pertinent Sections — March 2016 # TIP Strategies • Maps: Vicinity Map with Aerial, Vicinity Map with Zoning • Roof Sketch • Roofing Bid • Letter of Support from the City of Ellensburg Additionally, I have included with this submittal 12 copies of the completed application with attachments as requested in the application. Thank you for this opportunity and for considering this grant request. Please do not hesitate to contact me if you have any questions. Sincerely, Lindsey Ozbolt Director for EBDA Board PO Box 598 1 609 N. Main St. I Ellensburg, WA 98926 1 Office: 509-925-2002 www.tbccbda.com Klttitas County Department of Public Works DISTRESSED COUNTY SALES AND USE TAX INFRASTRUCTURE IMPROVEMENT PROGRAM APPLICATION The Distressed County Sales and Use Tax Infrastructure improvement Program supports Improvements to infrastructure systems that foster economic development in Kittitas County. The goal Is to create economic opportunity through Infrastructure investment. APPLICANT INFORMATION Applicant: Eliensbura B s._.�1 _ mess Development Authori Contact Name: Lindsom QZbol# Address: PO Box 598 Address: 609 N Main Street City: Ellensbura WA zip: Telephone: 509-925-2002 FAX: 509-962-6148 E-mail Address: iindsey(Mkittitascountychamber.com Project Location: 1000 Prospect Street Ellensburg Jurisdiction Population: 18,810 Project title: Business Incubator Roof Replacement APPLICATION THRESHOLDS Applicant Requirement: Check -off: 1. The project is improvement to an infrastructure system(s) linked to economic development. 2. A detailed 8 % X 11" vicinity map that clearly shows the project is included in the application package. 3. Distressed County funds are not being substituted for other funds that are already secured. 0000' 4. The project Involves traditional improvements, instead of "non-traditional' improvements eligible for "Enhancement" funding ,a 5. Applicant has submitted only one application this round. Moe 6. The localtregional economic development organization has been informed of the project. 9 0> - lip Z >- c 0 v m 1-t w c. c 0 0 O ea t lz R " c M 'C 0 •ID m C Z a CLc W 0. U cd v 7 0 LL N LO to cl co e0. ul) Go co M cfl ZJ r 4* Vl� 6* *Ok w 6ok ift d N d tr 12 to c LL tn 00 CO {.� to d tl! rn o bg rR 40 di efs 4& N► cn °'1 o N LO CCM o c o 0 0 0 m � u� erg vW v► d tr) o N m 0.10 a� 0 Al E n �1 C5 m � cri a O 6190 4ow W). 601� 401- 0 ` 4* Vl� 6* *Ok w 6ok ift d N d tr 12 to c LL tn 00 CO {.� to d tl! rn o bg rR 40 di efs 4& N► °'1 a LO CCM o c a 0 0 0 m CL x N as d N m 0.10 a� ow, Al E �1 Lam? 0 m � cri a O 0 °'1 c 0 m N co c*� e- 0.10 Al �1 m cri .0 0 ` 01 Fi oi _ N 0 v 31 m w of c 0 R c E U R11 � 01 .fll 3I fJ � L r - m E i O 0 q � e� U 0 'G is p E *+ d Ia d t16- IL F3 0 PROJECT NARRATIVE 1. Project Description: Describe the scope of work. Indicate the major work involved, including a brief comparison of existing and proposed conditions. This project is to replace the aging roof on the Ellensburg Business Incubator Building. The current roof is the original roof for the building that was built in 198811989. It has developed numerous leaks in various bays of the structure. An inspection was conducted by multiple roofing contractors specializing in flat TPO roof repair and replacement. At this point it is not recommended to repair the roof as it has reached the end of its usable lifespan. If repairs were to be made, they would only be a band aid for a larger problem and only have a life expectancy of 2-5 years with no guarantee that new leaks wouldn't occur. It is recommended that a new roof with a 25-30 year life expectancy be installed. 2. Explain the specific Infrastructure issues the project addresses and how they are linked to economic The building was constructed to provide space for start-up businesses at reduced costs during the crucial early years. This business incubator is unique to Ellensburg and Kittitas County as it is continually creating new businesses, a role that is threatened by roof failure. All bays in the facility are currently filled with 9 jobs directly associated with its current operation. Products produced by the tenants are distributed throughout the Northwest and West Coast. We currently have a waiting list for new businesses interested in locating within our facility. Businesses that have graduated from the Incubator and moved into private sector locations they lease or own, account for approximately 100 jobs in Ellensburg and the surrounding area. 3. Preliminary Engineering Phase: Estimated Start Date: N/A Estimated End Date: N/A Please explain phase status (work already completed, in progress, awaiting funding, etc., and factors that may slow phase progress). No engineering or phasing is required for this project. 4. Right of way Phase: Estimated Start Date: Is It Required? NIA Estimated End Date: Yes No X NIA Please explain phase status (work already completed, In progress, awaiting funding, etc., and factors that may slow phase progress). Not applicable to this project. I 5. Construction Phase: Spring 2017 Spring 2017 Estimated Start Date: Estimated End Date: Please explain phase status (work already completed, in progress, awaiting funding, etc., and factors that may slow phase progress). This project is a basic flat 60 mil TPO roof replacement requiring permits that are easily and readily available through application process with the City of Ellensburg. 6. Indicate if the project is consistent with the following applicable state, regional and local pians and prioritization processes: Overall Economic Development Plan - Officially Adopted. Abri! 6 2013 = KC Planning Policies Wool" Comprehensive Land Use Plan -Officially Adopted 2006 -Updated 2014_City of Ellensburg Niar. 2014 = Kittitas County ❑ Capital Facility Plan - officially Adopted ❑ Community Action Plan (or other community-based plan) - Officially Adopted ❑ Six -Year Transportation Improvement Plan - Officially Adopted ❑ Site-specific development plans; e.g., Community Master Plan - Officially Adopted 00��Other 2009 T.I.P. Strategies Report $ Kittitas Coun Comprehensive pLan 7. Explain how this infrastructure project has been coordinated, or will be coordinated with other jurisdictions, such as counties, cities, state/federal agencies, and with /economic development organizations during planning, design, financing, construction and/or operation phases. The Business Incubator is an initiative of the City of Ellensburg who contracts for Economic Development Services with the Ellensburg Business Development Authority (EBDA). The EBDA works closely and contracts with the Kittitas County Chamber of Commerce to provide administration of a business microloan program, site selection, business retention, expansion and recruitment services, along with educational and business assistance programs. These services are provided countywide by the Chamber and the relationship leverages funding and programming efforts. 12 8. Explain how the infrastructure project will helpmeet the economic development goals of your community and/or region. If this project is not done, will the anticipated private development still take place? This project helps meet the economic goals of the community by preserving a building that has a proven history of success and is consistent with the economic development goals of both the City of Ellensburg and the County comprehensive plans. If the project is not completed there will be continued deterioration of the roof resulting in damages to the facility and work tools/product of the tenants. This will lead to the loss of tenants and the inability to find new tenants for the building. We have not identified alternate sources of funding for the roof replacement. Without this funding a less permanent repair will need to be implemented for the short-term utilizing the matching funds EBDA and City have committed to this project, which is not the best use of public funds as it is just a band aid and not a long-term solution. S. Describe any feasibility or predevelopment studies that demonstrate the linkage between the proposed Distressed County Infrastructure improvements and the anticipated economic outcomes. N/A - This project will provide for protection and preservation of existing infrastructure, which has a successful track record. 10. Indicate if other needed infrastructure (e.g., sewer, water, power) is In place or if there is a plan for getting it in place. All infrastructure currently exists at this facility. No new infrastructure is necessary. 11. Indicate the Estimated Number of Businesses Created/Retained by the Project. 5 Please see Attachment A 9 12. Indicated the Estimated Number of Jobs CreatedlRetained by the Project. Please see Attachment A Submit the original application to: Kittitas County Department of Public Works 411 N. Ruby, Suite #1 Ellensburg, WA 98926 13 Applicant Certification Certification is hereby given that the information provided is accurate and the applicable attachments are complete and included as part of the application package. I certify that application thresholds are met at the time of application. Signature oyOfficlal Kewesentative Sponsoring Agency (If Applicable) Signature of Agency Representative Typed or Printed Name 1 !t Date Date Date Associate Economic Development Organization Notification The organization listed below has received notification of this project as demonstrated by the signature of the organization's representative. 1-1 i ,' C- (f a (1-, 1,4 r I., VIi 7. t. r :° i.c�1"►1 t Vtt's'C Name of Organization Signature ol Representative Date Kittitas County Department of Public Works Conceptual Approval Approval of the project feasibility, scope and estimated costs. Signature of Kittitas County DPW Representative Typed or Printed Name Date 14 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS DISTRESSED COUNTY INFRASTRUCTURE IMPROVEMENT PROGRAM APPLICATION DUE DATES FY 2017 Distressed County Infrastructure Improvement Program, applications are initially due to Kittitas County Department of Public Works for conceptual approval of the infrastructure project. Distressed County Infrastructure Improvement Program applicants are invited to appear at the COG meeting when the project's criterion is reviewed. APPLICATIONS DUE 2017 Application Due Dates COG MEETING DATES COG Meetincis June 15, 2016..........................................July 2016 COG SPECIAL MEETING "Funding available January 1, 2017 15 Attachment A (Answers to questions) Question 2 cont.: The roof replacement will allow continued operation of the Incubator and lead to additional jobs within the county and region. Question 11: Five businesses currently exist in the facility, this project will allow continued use of the facility and provide opportunity for future start-up businesses as the current tenants graduate from the facility/program. The Business Incubator facility has five bays total, therefore the facility is currently at its business capacity. To date over 25 businesses have occupied the facility through the years with several expanding into their own locations and two were purchased by other companies. Question 12: The five existing tenants generate a total of nine jobs. This information was gathered through verbal conversation with the current tenants. One business has four employees, one business has two employees and the other three businesses have one employee each. Previous tenants like Wood Products NW and Iron Horse Brewery had dozens of employees when they occupied the space. There is the potential for at least two of the current businesses in the facility to increase the number of employees within the next year. The total number of jobs created/retained will include many more for the area than are currently located within the incubator facility as has been seen through the expansion of businesses that have graduated from the facility. Kittitas County County -Wide Planning Policies — April 16, 2013 ECONOMIC DEVELOPMENT AND EMPLOYMENT 1. Issues I . Overall Economic Development Plan. Policy A: The jurisdictions in Kittitas County will cooperate with the Kittitas -Yakima Resource Conservation and Economic Development District in preparing an annual "Overall Economic Development Plan." Other appropriate agencies, businesses, and individuals will be involved in the process. 2. County -wide Economic Vitality. Policy A: Economic vitality and job development will be encouraged in all the jurisdictions consistent with all community growth policies developed in accordance with the Growth Management Act. 3. Financing for Public Facilities. Policy A. Planning and financing for public facilities to serve potential business and industries except natural resource based should be limited to urban growth areas. Amended through Kittitas County Ord. No. 2013-005 Page 8 Updated April 16, 2013 4. Economic Development Strategies. Policy A: Economic development activities will be implemented in a manner which supports our quality of life and growth management strategy. This can be achieved by the following: 1. Recognizing that education and training which produce a skilled work force are essential to the county's economic vitality. 2. Basing the level of economic development activity on our ability to manage the resulting growth. 3. Requiring non -resource based economic development activities to locate within designated UGAs or incorporated cities. 4. Requiring economic development proposals to show how increased services and infrastructure support will be provided. S. Undertaking countywide and regional efforts to coordinate economic development activities. 6. Ensuring that the economic development element of local comprehensive plans and countywide and regional growth management plans are compatible City of Ellensburg Comprehensive Plan — Relevant Sections — Adopted 2006 amended through 2014 Ellensburg can stimulate local economic development successes by emulating the strategies used in other communities. It takes work, but the following steps can help the community improve its chances for prosperity: o Focus on strengthening and diversifying the local economy and meeting demonstrated market demand; for example, by encouraging additional retail business • Promote the retention and expansion of existing businesses Encourage and nurture new business development of all sizes Create economic incentives to reduce start-up costs and/or risks for businesses that provide family -wage jobs Pre -permit property to reduce time for a business to be up and running a Support innovative programs to develop a highly qualified labor force Stimulate industrial development through public investment Create a permitting process that is predictable and efficient Goal ED -2 -Stimulate and diversify Ellensburg's economy A - Promote the retention and expansion of existing businesses as well as the development of new businesses 1 - Solicit comments and feedback from local businesses on things that the City could change to better support local businesses 2 - Establish financial and other incentives to retain existing and attract new businesses 3 - Market to a variety of business both large and small - that fit with Ellensburg's character and meets the needs of the local market 4 - Inventory vacant building space in Central Commercial zones and post on the City's web site 5 - Facilitate the creation and expansion of businesses and institutions that enefft from locating in the County seat 6 - Promote the development of innovative niche businesses B - Establish a business friendly regulatory environment 1 - Provide adequate resources to process permits in a timely fashion. Pursue an automated permitting process to allow on-line applications for some permit types 2 - Streamline permitting by establishing a one-stop permit center for all pen -nits and establishing an expedited permit process for some projects 3 - Encourage the Use of the pre -application process as a means of identifying potential obstacles to the development of a particular site 4 - Establish predictable processing times and consistent review processes C - Encourage development of light industrial uses within the City of Ellensburg 1 - Develop City -owned property off Dolarway for a light industrial park 2 - Continue to partner wim Kittitas County on development of the Kittitas County Industrial Park at the Airport 3 - Consider developing another incubator project 4 - Coordinate with the Economic Development Group to develop business plans for value-added industry 5 - Identify strategies to mitigate constraints imposed by the flood plain on industrial land, and to minimize negative connotations of being designated within the 100 -year flood plain 6 - Encourage pre -permitting of industrial property by deferring fees until the property is developed As export -based economies shrink, the service sector established to serve them also shrinks, sometimes losing its diversity as the market gets smaller. Ellensburg has been able to retain its service sector diversity despite the downturn in basic industry. There is no single -source directory, however, to encourage a "buy locals program. As Ellensburg seeks to enrich its commerce sector, it will promote local businesses more actively and provide accommodations for their visitors. Ellensburg will encourage a more entrepreneurial culture, supporting existing and start-up businesses as they explore new markets The community noted during the participation process that they wanted to see more jobs in Ellensburg. People want to work in the town in which they live, go to school, and shop. The trick will be to match job creation and skills development, coordinating with local industry and local educational institutions to develop effective job training programs Priority Projects Based on the goals, policies and programs contained in this chapter and on the results of months of public discussion, the City identified the following as priority economic development projects for work in the immediate future. Economic development vision and strategic plan Collaborate with others to prepare an economic development vision and strategy for the region, identifying the types of land use designations and the relative priorities of capital investment necessary to create the type of economic development environment Ellensburg seeks. UGA adjustment Review the urban growth boundary and adjust it as necessary in the future to assure adequate land of adequate type is available to implement the recommendations of the economic development vision and strategic plan. Increase usable industrially zoned property Review the industrial land inventory and identify and implement steps within the City's control to make available land more easily developed. Streamline/automate permitting process Review land use permitting processes and make adjustments as necessary to streamline approval processes while still ensuring projects enhance Ellensburg's economic vitality and community character. Airport development strategy Collaborate with Kittitas County to ensure the airport's development plans contribute to overall economic growth in the region and that Ellensburg's land use plans are compatible with continuing airport and airport -related uses. Kittitas County Comprehensive Plan — Pertinent Sections March 2016 10.3. Goals, Policies and Objectives Kittitas County has established the following goals and policies to guide future economic development. These goals and policies were developed in response to existing economic conditions identified within the County. GPO 10.1 Be a county the supports the varied needs and demands of the community and surrounding area through the understanding and creation of a supportive and active environment for economic development in the community. GPO 10.2 Support the retention and expansion of existing local businesses/industries and recruitment of new business/industries in order to maintain a strong job and wage base. GPO 10.3 Implement regulations that recognize and further the diversity of industry and the business community, while also promoting the sustainability of natural resource based activities. GPO 10.4 Encourage economic growth while protecting the rural character of the County. GPO 10.5 Encourage the promotion of tourism and tourist based businesses. GPO 10.6 Provide the infrastructure and public facilities to support economic activity and growth. GPD 10.7 Strive to maintain a balance of jobs and housing. GPO 10.8 Promote and encourage the establishment and expansion of educational, research and other related activities that support existing local industries and businesses. GPO 10.9 Work in cooperation at the local and regional level to combine resources and build consistency in economic development strategies. 10.5 Economic Development Strategic Plan The Economic Development Strategic Plan was prepared by TIP Strategies and the Economic Development Group of Kittitas County in 2009. Under the guiding principle of "the use of public resources to stimulate private investment," the purpose of the plan is to help the Economic Development Group of Kittitas County and policy makers at all levels of government understand their competitive position and to coalesce around a vision for promoting the region. By utilizing a strengths, weaknesses, opportunities, and threats (SWOT) analysis approach, the plan identified and addressed strategic goals, policies and objectives for policy makers and administrative personnel to apply in decision making processes to advance and enhance the economic vitality of Kittitas County. The EDSP drew input from a broad cross section of citizens and interest groups, and has been formally endorsed by Kittitas County, the City of Ellensburg, the City of Cie Elum, the City of Roslyn, the City of Kittitas, the Ellensburg Chamber of Commerce, and the Cie Elum Chamber of Commerce. The findings and recommendations outlined in the plan are designed to serve as a framework for making investment decisions, and for providing guidance in growth that is both realistic and sustainable. In addition the plan also provides a comprehensive depiction of the socio- economic and demographic status of the county and its relationship to other counties, both regionally and nationally. The 2009 version of the Economic Development Strategic Plan is adopted by reference into this comprehensive plan subject to the following limitations. -The Economic Development Strategic Plan is adopted as a reference document to be used by Kittitas County as an aid in land use, capital facilities, and public policy discussions, and by members of the public wishing to propose projects, pursue grants for projects, or propose agreements with landholders. -The Economic Development Strategic Plan may be used as a part of the Kittitas County Capital Facilities plan for purposes of utilizing real estate excise tax (REST) proceeds for acquisition or expansion of recreational infrastructure. TIP STRATEGIES - Theory In to Practice Light Industrial & Assembly Why does this sector matter? While national trends suggest manufacturing job growth will remain flat, there is still value in adding this sector to the EDG's target list. A healthy manufacturing sector contributes to the local economic base and can provide a source of employment for entry-level workers and those without advanced credentials. Competition for manufacturing jobs is fierce and the cost of recruitment initiatives (in terns of marketing dollars, incentives, and infrastructure improvements) can be significant. Why is it a fit for Kittitas County? Admittedly, the county faces some constraints with regard to the recruitment of manufacturing operations. Kittitas is at a competitive disadvantage in comparison with neighboring counties in terms of utility costs. According to local officials, industrial users in Kittitas County will pay approximate ly $.06 per kWh of electricity. While nationally competitive, the rate is higher that the $.01 per kWh paid in Grant County. For energy -intensive users (e.g., food, bulk chemicals, refining, glass, cement, steel, and aluminum), the difference in cost is significant. Another major constraint is the lack of a large pool of local workers who possess basic manufacturing skills (e.g., welding, CNC machining, tool and dye making). Nevertheless, EDG should engage in reasonable marketing and recruitment activities targeted at out-of-state companies engaged light industrial and assembly. The county's highly desirable quality of life, attractive scenery, and proximity to a major metropolitan area makes it a logical destination for executives seeking to relocate a facility from a high-cost, high -stress environment. 4.14 - Build on core industries. Companies already established in the region should represent the first tier of economic development opportunity. Existing state and regional clusters to considerer include OEMs for aviation/aerospace, alternative energy equipment, construction materials and equipment, or agricultural equipment. Exceptions to this rule are important, however. If the industries are contracting, or if they add little value (through wages or capital investment), public support for them must be more measured and more cautious 4.15 - Target specific characteristics As with professional services, we recommend selecting specific companies using a series of filters: Firm size - Given the county's growth concerns and labor market trends, targeting efforts are likely to be most successful with firm sizes under 54 employees Energy usage - Because of the county's competitive situation, energy usage is another factor that can be used to refine targeting efforts. Non -energy intensive industries include metal -based durables, fabricated metals, machinery, computers and electronics, transportation equipment, electrical equipment, and wood products. Site requirements - Land consumption patterns should also be considered. 4.15 - increase local shills training options Explore opportunities to increase the availability of skills training locally. This should be done in conjunction with the South Central Washington Workforce Council, WorkSource and Central Washington University and should be aligned with needs of local business. Longer-term strategies could include bringing additional programs and resources to the Yakima Valley Community College satellite campus in the Kittitas County IM -- - - Business In cubator zoorn ed ire Vicinity Map wlAeria I r Date: 6!142016 1 inch = 1,505 feet Relative Scale1:18,O56 Disclakner M&a.8 8 County makes every effort to produce and pubksh the most currant and accurate information possible. No xaerranSes, expressed or implied, are provided far the data, its use, or its irferpreigtion. Mikes County does not guarantee the accuracy of the material contained herein and is not responsible far any use, misuse or representations by others ragenling this information or its derivatives. rni 0 0 7 rk 15 0.3 01.4 5 it E Business Incubator Vicinity Map wlZoning hv�twjei .1 p Urban Residential •ill UILat' ZO ill rig Gener8l'l�ammercial..- - Zoning r FFl li s w:` it 11 OA" uL ill I i I:1. x 1 �m1i,Pr•� r - � ' } 1Fr>ri ��e I..h1 1r1r.,'rl cr 1tFl ` 11,1111 F5:" -S lal Fr! - .. Iat-„t:lrf'q r lel It IrF+Ju:trlll FG - •�” � • lieu.•} " ... � - Irl:lm1 t1i,Ii:1riPF1h It Business iniSS Lcye- eri6*1� ' _ Incubator >L Parcea ;z Z�117i-Iliif al tgc, ..,,. -Hijhway"Corn m ercial `J �}'� 2r' N ,#�-• �l+¢;yMw 70ning Iniill,:Anal• .10 J I ti LIti11i1 JIMLI Agri6ulture5 i'ltl lu- 'F Ziihing, F.- -Light Ind ustri@I �, �• -Zoning-, L• Y. 4' Nl' L1I� Irr r�� r• w �,.c E'1 - _ uaie: on4r[ui6 1 inch = 1,505 feet Relative Scale 1:18,056 Mdeimer. Kthtes County makes every effort to produce and pubbsh the most current and accurate information possibie, No wanentles, expressed or implied, are provided for the data, its use, or its interpretation. 10ttite6 County does not guarantee the accuracy of the material contained herein and is not responsible for any use, misuse or representations by others regenft this information or its de►fvatives. mi N 00.0750.15 0.3 0.45 0.6 ROOF SKETCH 1000 N Prospect Street, Ellensburg CeNfied Property inspw*ons, LLC t&MMM b &PPAWMner Paint at tap of wall has water damage. Parapet fleshing and nails are loose. F1 NOT FDNC ZONAL SWAMP COOLER Met pilaster tops have thin, incomplete and cracked capping. Lj@ AC UNrr SWAMP COOLER -f SwAMPCOOLER 01 r Refrigeration units for Iron i iHorse sit on small wood scraps. Pooled water. amount of b easy debris. Scupper overflow draln. overflow drain. ,,,Roof drain cover is broken off and missing. LJ NOT FONCnONAI SWAMP COOLER W s+—N E Pooled water. /1-98k signs below this vent. CWAMP OOLER �� c Swamp cooler tray is overflowing. Fitter media Is deteriorated. Poalf�d and draining water. patch. Roof drain cover screen is broken. k reported from roof drain. Access ladder does not have a cage. 3 f LLI MLE00 �S_F I ROOFING • SfOfNG • DECKING • GUTTERS � J" P.O. Box 1178 \j Ellensburg, WA 98926 Estimate Date Estimate # 618i2016 1 09-1803 Name I Address Kittitas County Chamber Oi'Commerce Project Description city Rate Total Furnish & install 60 NAIL TPC) membrane roofing 68,250.00 68,250.00T -install will he done with tape welding the seams rather than heat welds -Parapet walls will be wrapped -New scupper drains and roof penetrations will be installed per MFG spec Incubator building (prospect street) All bids are subject to change after 30 days Subtotal $68,250.00 webbeonstructioninc@gmaii.com Sales Tax (8A%) $5,460.00 509-968-3650 Total $73,710.00 June 14, 2016 OFFICE OF THE CITY MANAGER 501 North Anderson Street Ellensburg, Washington 98926 Telephone: (509) 962-7221 Fax: (509) 962-7143 Mr. Craig Smith, Chairman Ellensburg Business Development Authority P.O. Box 598 609 N. Main Street Ellensburg, WA 98926 Re: EBDA Application to the Kittitas County Distressed County Sales Tax Grant Program Dear Mr. Smith: Please accept this letter as confirmation of the City of Ellensburg's support for the Ellensburg Business Development Authority's application to the Distressed County Sales Tax Grant Program. The EBDA request to replace the roof on the business incubator is critical to the continued successful business development work that has occurred since the incubator was established. Since inception the incubator has served as the springboard to a number of manufacturing interests that remain successful today. Jobs created through this program continue to expand with successful businesses like Wood Products NW and Iron Horse Brewery. With the requested maintenance and continued stewardship of the EBDA the incubator will enhance the ability for the creation and growth of small business in the area Thank you for the opportunity to comment on your application. Yo uya)Truly, n Akers Manager