HomeMy WebLinkAbout2016-07-11-minutes-public-works-study-sessionCSC/
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DEPARTMENT OF PUBLIC WORKS
Mark Cook, Director
STUDY SESSION MINUTES
July 11, 2016
THOSE PRESENT: Paul Jewell, Laura Osiadacz (BOCC), Luke Huck, Candie
Leader, Karen Hodges (DPW), Doc Hansen, Steph Mifflin,
Rose Shriner (CDS), Candi Blackford (PH), Jim Goeben
(IT)
GUESTS PRESENT: 20 Members of the general public
FLOODPLAIN SOLAR PANEL
PERMITS AND ASSOCIATED
FEE: Mark reported that numerous solar panel installations are
being applied for homes located in various floodplains.
Currently, the standard fee for floodplain review is $180.00
and takes approximately 2 weeks to complete. Staff
discussed implementing an "over the counter" floodplain
permit supporting solar panels in the floodplain. Staff
would look at the assessed value of the property against
the value of the solar panel installation. The recommended
fee is $50.00 for solar panel permitting. Commissioner
Jewell suggested setting a public hearing to consider the
issue on the August 2, 2016 agenda.
Board Direction: Commissioner Jewell made a motion to set a public
hearing on August 2, 2016 to consider floodplain solar
panel permitting and to set an appropriate fee.
Commissioner Osiadacz seconded the motion.
RCO PROJECT NO. 13-1315
NANEUM, WILSON, CHERRY,
WATERSHED ASSESSMENT
EXTENSION:
Board Direction:
411 N. Ruby, Suite #1
Ellensburg, WA 98926
Mark stated that originally the Naneum, Wilson Cherry
Watershed Assessment project was to be completed
December 2016. With the 2015 drought there was no
enough streamflow to collect the necessary data needed.
Staff sent in a request to RCO to extend the grant to May
31, 2017 with said request being approved. Commissioner
O'Brien inquired if there will be any additional costs with
the extension and Mark replied that the project is currently
under budget and no additional costs are anticipated.
No Direction
TEL (509) 962-7523
FAX (509) 962-7663
Dept. of Public Works
Page 2
WEST NELSON SIDING ROAD
SPEED LIMIT REDUCTION
PROPOSAL:
Board Direction:
DRAFT LETTER OF INTENT
TO LEASE — CENTRAL
WASHINGTON UNIVERSITY:
Board Direction:
WESTSIDE AND HUNTZINGER
ROADS PROJECT UPDATE:
411 N. Ruby, Ste. #1
Ellensburg, WA 98926
Mark presented requests for lowering the speed limit on
West Nelson Siding Road. A public hearing was
previously held regarding the same issue and the request
was denied. Staff placed traffic counters to obtain new
information on traffic speeds. 1-90 closures and
construction are causing the traveling public to detour onto
the back roads and are moving at high speeds. The
average daily traffic on West Nelson Siding Road is 47.6
mph at three different locations. Discussion was held and
members of the general public commented in support of
the speed limit being reduced. Mark asked for direction in
setting a public hearing to consider the reduction of the
speed limit. Commissioner O'Brien would like staff to look
into other options prior to setting a public hearing. After
further, discussion staff was directed to set a public
hearing for August 16, 2016 at 2pm.
Schedule a public hearing for August 16, 2016 at 2pm
to consider the reduction of speed limit on West
Nelson Siding Road.
Mark stated that staff has been working with Central
Washington University and Midstate Aviation to get Central
Washington University access to the main hangar at
Bowers Field. Under the agreement Central Washington
University would lease the ground floor of the main hangar
due to the desire of the University to expand the
University's flight program. Central Washington University
is requesting a letter of commitment from the County in
relation to the upcoming agreement with Midstate Aviation.
Commissioner Jewell requested that the item be
presented at another agenda session.
Mark spoke on the Westside Road/Huntzinger Road
projects. The plan going forward is to complete Westside
Road first and then focus on Huntzinger Road. Previous
staff failed to notice the consultant on the project that this
is a federally funded project. Staff is working to beat the
cutoff date to avoid an additional 20% match for the
projects. Amendment documents for the projects have
TEL (509)962-7523
FAX (509) 962-7663
Dept. of Public Works
Page 3
been sent and staff is moving forward as if the project
amendment has been approved.
Board Direction: No Direction
LODGE CREEKNIA KACHESS
ROAD CULVERT
REPLACEMENT. Mark reported that currently staff is working with the Corp
of Engineers on getting the necessary information to start
the project. The goal is to get the culvert placed before
snow flies and we were able to skip the normal process of
permitting due to the emergency status of the project. We
are preparing to purchase the culvert with County funds
and Old Castle is not able to deliver a culvert in the time
frame necessary so a purchase order was sent to Granite
Construction and Atkinson to secure a culvert. Atkinson is
the current contractor on the WSDOT 1-90 project and will
be assisting in the project.
Board Direction: No Direction
Mark R. Cook
Director of Public Works
411 N. Ruby, Ste. #1 TEL (509) 962-7523
Ellensburg, WA 98926 FAX (509) 962-7663
KITTITAS COUNTY COMMISSIONERS
REGULAR MEETING
PUBLIC WORKS STUDY SESSION
MONDAY, JULY 11, 2016
1:30 PM
Commissioners' Auditorium
205 West 5th Room 109 - Ellensburg
1. Call to Order
2. Floodplain Solar Panel Permits and Associated Fee
3. RCO Project No. 13-1315 - Naneum, Wilson, Cherry Watershed Assessment Extension
4. West Nelson Siding Road Speed Limit Reduction Proposal
5. Draft Letter of Intent to Lease - Central Washington University
6. Westside and Huntzinger Roads Project Update
7. Other business
8. Adjourn
Created on 7/8/2016 8:21:55 AM
KITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS
STUDY SESSION STAFF REPORT
WORK SESSION DATE: July 11, 206
TOPIC: Floodplain Solar Panel Permits and Associated Fee
ACTION REQUESTED: Direct Staff Prepare Appropriate Documents for
Board Action
LEAD STAFF: Mark R. Cook
RECOMMENDATION:
Direct staff to prepare appropriate fee documentation for Board action.
BACKGROUND:
Numerous solar panel installations are being sought for homes located in various
floodplains. The standard floodplain review fee is $180.00 and takes
approximately two week in staff review.
Recently, staff has communicated its intention to begin issuing an "over the
counter" floodplain permit supporting solar panel deployments. Typically, we
have looked at the value of the solar panel installation against the assessed
value of the property defining the need for significant retrofit of the existing
structure (greater than 50% value triggers the retrofit requirement). To date,
none of the permitted solar panel installations has triggered the retrofit
requirement.
DISCUSSION:
Staff proposes an expedited floodplain permit that verifies roof installation or pole
mounted panels. The value of the improvement will be compared to the verified
property value from assessor information contained in the county's tax parcel
database system. Proposed installations less than 50% of the assessed value
will be issued the floodplain permit over the counter. This approach satisfies our
permitting and reporting obligations under the Community Rating System
(FEMA).
FISCAL IMPACTS:
Public Works is suggesting a $50.00 fee for the over the counter permit. One
hour of staff time is estimated at $30.00. The balance will offset annual reporting
requirements to FEMA.
ATTACHMENTS:
None.
Page 1 of 1
PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT
KITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS
STUDY SESSION STAFF REPORT
STUDY SESSION DATE: July 11, 2016
TOPIC: RCO Project #13-1315, Naneum, Wilson, Cherry Creek
Watershed Assessment
ACTION REQUESTED: Informational
LEAD STAFF: Mark R. Cook
RECOMMENDATION:
Acknowledge staffs work extending the grant deadline.
BACKGROUND:
Originally, the Naneum/Wilson/Cherry Creek Watershed Assessment project was
slated to complete December 04, 2016. The 2015 drought provided little
opportunity for streamflow data collection. The 2016 water year has been robust
and significant data additional streamflow is expected during the 2017 water year
(October 1 — September 30).
DISCUSSION:
Extending the grant deadline provides significantly better streamflow data by
essentially skipping the drought year of 2015. Our request for time extension
(May 2017) has been approved by RCO.
FISCAL IMPACTS:
None anticipated.
ATTACHMENTS:
EXHIBIT 1: ELECTRONIC MAIL FROM RCO NOTICING THE TIME
EXTENSION
Page 1 of 2
PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT
EXHIBIT 1: AMENDMENT TO PROJECT AGREEMENT FOR TIME
EXTENSION
Page 2 of 2
PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT
'y WASN.NGTON STALE
Recreation and
Conservation Office Amendment to Project Agreement
Project Sponsor: Kittitas County Public Works Project Number: 13-1315 P
Project Title: Naneum, Wilson, and Cherry Creek Assessment Amendment Number: 2
Amendment Type:
Time Extension
Amendment Description:
Pursuant to a request from Kittitas County Public Works the Project Agreement identified
above is amended to extend the end date of this agreement.
The project period of 12/04/2013 to 12/04/2016 is extended to allow the contracting party
until 05/31/2017 to complete the project.
Agreement Terms
In all other respects the Agreement, to which this is an Amendment, and attachments thereto
shall remain in full force and effect. In witness whereof the parties hereto have executed this
Amendment.
State Of Washington
Recreation and Conservation Office
BY:
Kai n' otti am
�j} v
TITLE+" Dire cto
n
DATE /_
0
Pre -approved as to form:
Assistant Attorney General
SAL Project Time Extension Amendment
State Building Construction Account RCW 77.85, WAC 420
TIMEXTEN. RPT
Project Number:
Project Name:
Sponsor:
IAC Project Manager:
Amendment Milestone Report
13-1315 P Amendment Number: 2
Naneum, Wilson, and Cherry Creek Assessment
Kittitas County Public Works
Kay Caromile
X = Milestone Complete
! = Critical Milestone
AMILESTO.RPT June 29.2016 Page:
Target Date
12/04/2013
Comments/Description
X
Milestone
Project Start
X
Data Gathering Started
03/01/2014
X
I
Cultural Resources Complete
04/30/2014
RCO to complete consultation through
EO -05-05. Consultation must be
complete prior to initiating ground
disturbance.
X
Progress Report Submitted
07/15/2014
entered directly into PRISM
X
Special Conditions Met
07/31/2014
Prior to issuing an RFP for hiring a
consultant to do the hydrologic and
hydraulic modeling, the sponsor will
provide the review panel with the
detailed scope of work (SOW) for this
task.
X
RFP Complete/Consultant Hired
1213112014
X
I
Progress Report Submitted
12/31/2014
entered directly into PRISM
X
I
Progress Report Submitted
06/30/2015
entered directly into PRISM
X
I
Annual Project Billing
07/31/2015
X
I
Progress Report Submitted
12/31/2015
entered directly into PRISM
X
I
Progress Report Submitted
05/31/2016
entered directly into PRISM
X
I
Annual Project Billing
07/31/2016
Draft Plan to RCO
10/31/2016
Draft Report including ALL project
deliverables
Final Pian to RCO
0331/2017
Final Report including ALL project
deliverables
Final Report in PRISM
04/15/2017
I
Agreement End Date
05/31/2017
PROJECT CLOSING. All expenditures
must be prior to this date.
Final Billing to RCO
07/31/2017
X = Milestone Complete
! = Critical Milestone
AMILESTO.RPT June 29.2016 Page:
June 29, 2016
Mark Cook
Kittitas County Public Works
411 North Ruby, Ste 1
Ellensburg, WA 98926
RE: Naneum, Wilson, and Cherry Creek Assessment, RCO #13-1315P
Amendment #: 2
Dear Mr. Cook:
Staff has received your time extension request for the above -referenced project. Based on a
review of Project Agreement milestones and circumstances you have described in your
correspondence, your request is approved.
Attached are an original Project Agreement amendment and revised Milestone Report for
your records. No signature is required on your part; this amendment is fully executed. If you
have any questions, please call Kay Caromile at (360) 902-2639 or send an e-mail to
kay. caromile@rco. wa. gov.
Sincerely,
Kaleen Cottinaham
Director
Enclosures
RECEIVED
JUL u 5 2016
KITTITAS COUNTY
DEPT OF PUBLIC WORKS
TIMEXCVR. RPT
KITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS
STUDY SESSION STAFF REPORT
STUDY SESSION DATE: July 11, 2016
TOPIC: Nelson West Siding Road Speed Limit Reduction Proposal
ACTION REQUESTED: Schedule a Public Hearing
LEAD STAFF: Mark R. Cook
RECOMMENDATION:
Schedule a public hearing to consider reducing the speed limit on Nelson West
Siding Road from 50 MPH to 35 MPH.
BACKGROUND:
Last year, Public Works conducted a speed study at Nelson West Siding Road at
the request of concerned citizens. The speed study validates the current 50
MPH speed (85th percentile 54.5 MPH). Staffs recommendation was not to
change the speed limit and no action was taken.
Recently, the community requested to revisit the speed limit for Nelson West
Siding Road. Public Works has compiled data from Upper Peoh Point Road
(reduced to 35 MPH) to compare similar statistics from Nelson West Siding
Road. The comparison is tabulated in EXHIBIT 1 and is attached.
DISCUSSION:
Recent data verifies that Upper Peoh Point Road average daily traffic is not
meeting the posted 35 MPH (average of five locations is 49.5 MPH). Average
daily traffic at Nelson West Siding Road is traveling 47.6 MPH (three locations).
FISCAL IMPACTS:
The cost of posting 35 MPH speed signs is estimated at approximately $1,600.
ATTACHMENTS:
EXHIBIT 1: Summarized Comparison Table (Upper Peoh Point Road to Nelson
West Siding Road)
EXHIBIT 2: Raw Data
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ate*
Nelson Siding Road at MP 0.685
Nelson Siding Road at MP 2.67
Upper Peoh Point Road at MP 0.08
Upper Peoh Point Road at MP 1.82
KITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS
STUDY SESSION STAFF REPORT
WORK SESSION DATE: July 11, 2016
TOPIC: Draft Letter of Intent to Lease — Central Washington University
ACTION REQUESTED: Authorize the Chair's Signature on a Letter of
Intent to Lease the Main Hangar at Bowers Field
for an Initial Five Year Period (10-01-2017 to 10-01-
2022)
LEAD STAFF: Mark R. Cook
RECOMMENDATION:
Authorize the Chair's Signature on a Letter of Intent to Lease the Main Hangar at
Bowers Field for an Initial Five Year Period (10-01-2017 to 10-01-2022).
BACKGROUND:
Staff has worked with Midstate Aviation (MA) and Central Washington University (CWU)
for the past several months preparing a purchase and sale agreement allowing CWU
access to the county's main hangar. Under the terms of the proposed agreement, MA
will lease the ground floor of the office portion of the main hangar to CWU for a period of
one year terminating the last day of September 2017. At that time, MA proposes
vacating the upper story of the main hanger making the entire facility available to CWU.
DISCUSSION:
CWU is preparing to finalize and accept terms from MA in the near future (prior to 07-15-
2016). CWU desires a signal from the County that the County is willing to allow the
sublease of the ground floor of the office portion of the main hangar from MA until
September 30, 2016. CWU furthers desires commitment from the County to lease the
entire main hanger to CWU at the conclusion of the sublease for a period of five years
(assuming current market rate at the time of lease).
The County's support and willingness to assist both parties in this purchase action
affords time for MA to transition its business model and affords CWU the ability to fully
implement its aviation training program at Bowers Field.
FISCAL IMPACTS:
None are anticipated.
ATTACHMENTS:
Exhibit 1: Draft Letter of Intent to Lease the Main Hangar to CWU
Page 1 of 2
PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT
EXHIBIT 1: DRAFT LETTER OF INTENT TO LEASE THE MAIN HANGAR TO
CWU
Page 2 of 2
PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT
e,_gLPDE5-1 ,N
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July 7, 2o16
Kittitas County, Washington
BOARD OFCOUNTY COMMISSIONERS
District One District Two District Three
Paul ewell Laura Osindacz Ohie O'Brien
Mr. Gene Shoda, Vice President Operations
Central Washington University
400 East University Way
Ellensburg, WA 98926-7436
RE: Lease of Bowers Field Main Hangar
Dear Mr. Shoda:
It is our understanding that Central Washington University (CWU) and Midstate Aviation (MA) are
finalizing terms allowing MA to vacate the main hangar at Bowers Field on September 30, 2017.
Prior to the vacation, MA is offering to sublease to CWU, the ground floor of the office portion of the
main hangar building. The County supports this sublease proposal. We further understand that
CWU desires a signal from the Countythat it will look favorably at leasing the main hangar to CWU
once MA vacates the facility. The County does intend to make a lease available to CWU once MA
vacates the main hangar. The initial lease will be for a period of five (5) years and is subject to
market rate lease rate effective October 1, 2017.
We are pleased that MA and CWU are working together creating additional opportunities for the
University's Aviation Program. We hope this opportunity creates a long lasting working relationship
between the County and CWU and creates additional future opportunities working with MA.
Sincerely,
Obie O'Brien
Chairman
C: Mark R. Cook
Public Works Director
Kirtaos CouNy Courthouse - 209 West 5" A,enuc. STP. 108 h1lensburg. WA 98926
(509) 962-7508 FAX (5091962-7679