HomeMy WebLinkAbout2016-10-10-minutes-bocc-office-admin-meeting10/10/2016 MINUTES 1
COMMISSIONERS' MINUTES
KITTITAS COUNTY, WASHINGTON
COMMISSIONERS CONFERENCE ROOM
REGULAR MEETING
MONDAY 9:00 A.M. OCTOBER 10, 2016
Board members present: Chairman Obie O’Brien; Vice-Chairman Paul
Jewell & Commissioner Laura Osiadacz.
Others: Mandy Buchholz, Deputy Clerk of the Board & Julie Kjorsvik,
Clerk of the Board; Tip Hudson, WSU Extension Agent.
SPECIAL MEETING OFFICE STAFF MEETING COMMISSIONERS
At 9:00 a.m. Chairman O’Brien opened the Office Administration
meeting.
CALENDAR WEEK AT A GLANCE COMMISSIONERS
The Board of County Commissioners reviewed their weekly calendar.
PAF/VOUCHERS REVIEW OF PAF’S & VOUCHERS COMMISSIONERS
The Board of County Commissioners approved and signed County
Employee Personnel Action forms and vouchers.
CORRESPONDENCE LOG REVIEW OF CORRESPONDENCE LOG COMMISSIONERS
The Board of County Commissioners reviewed the weekly Correspondence
Log, a listing of all incoming mail and correspondence for the week
ending October 7, 2016.
AGREEMENT JUNK-TIQUEN COMMISSIONERS
Commissioner Jewell moved to approve changes on a Lodging Tax
Agreement for Junk-tiquen in the Burg with the presented changes.
Commissioner Jewell seconded. Motion carried 3-0.
RATIFY LETTER COMMISSIONERS
Commissioner Jewell moved to ratify Vice-Chair signature on a letter
addressed to Tom Tebb (DOE) and Jeff Tayer (WDFW) regarding a
request to amend a Scope of Recreation and Conservation Office
Project Number: 16-1860C to add the Teanaway Floodplain Property. He
stated that this is just completing the action approved by the BoCC
during a previous Public Works Study Session. Commissioner Osiadacz
seconded. Motion carried 3-0.
UPDATE BOCC/ DEPARTMENT HEAD REPORTS COMMISSIONERS
10/10/2016 MINUTES 2
Each Commissioner was assigned three different Department Heads to
meet with on a weekly basis. This was determined at a Special
Meeting with the Board of County Commissioners held on June 18,
2009. Each Commissioner reviewed discussions held with their
respective departments and exchanged details of those meetings. On
January 3, 2011 the Board determined it would be beneficial to
alternate Commissioners that will oversee the different Department
Head’s on an annual basis. They determined at the end of 2013 they
would review the various committees they participate in and provide
beneficial updates to the Board as needed during this time as well.
OTHER BUSINESS –
Commissioner Osiadacz explained that she had invited Tip Hudson (WSU
Extension) to the meeting as follow up to an e-mail requesting
clarification on what is and is not rentable space at the Event
Center.
Mr. Hudson explained that the Extension Office is tasked with doing
different types of outreach. He stated that recently a week-long
training with the National Riparian Service Team which he initiated,
organized, executed, etc. He stated that he charges a registration
fee to pay for the presenter and some food. He indicated that it was
a gray area as far as whether to bill or not, so the event center
billed them $1500.00 for the week. He explained that since it was
educational event that he planned and implemented as part of his job
with WSU Kittitas County Extension and something that benefits
Kittitas County residents he felt it should be considered
interdepartmental facility usage rather than an outside group coming
in to use the building.
There was discussion on ways to recoup costs in the future. There
was discussion on additional discussion needing to take place with
Event Center Director Mickey Webb to work on additional clarity in
the rental language.
The Board agreed a one day charge would be allowed and that the
invoice should be amended to reflect that, instead of a week.
Meeting adjourned at 9:55 a.m.
KITTITAS COUNTY COMMISSIONERS
DEPUTY CLERK OF THE BOARD KITTITAS COUNTY, WASHINGTON
10/10/2016 MINUTES 3
Mandy Buchholz Obie O’Brien, Chairman