HomeMy WebLinkAbout2016-08-09-minutes-budget-retreat-agendaBudget Retreat – August 9, 2016
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BUDGET RETREAT
August 9, 2016 – 9:00 A.M.
Kittitas County Fairgrounds-Armory
Those Present: Mandy Buchholz Jim Goeben Mike Stafford
Paul Jewell Julie Kjorsvik Kari Elkins
Brett Wachsmith Greg Zempel Robin Read
Josh Hink Pat Gigstead Mike Flory
Robin Rapp Lucas Huck Mark Cook
Cindy Adams Judy Pless Lisa Lawrence
Marsha Weyand Val Barschaw Lisa Young
Gene Dana Mickey Webb Sue Higginbotham
Clayton Myers Kathy Jurgens Stephanie Mifflin
Andrew Drain Terry Powers Paul Sander
Jerry Pettit Heather Siebert Kasey Knutson
Todd Davis Doc Hansen Kaitlyn Reddick
Nick Henderson Tip Hudson
Rep. Matt Manweller
Vice-Chairman Jewell opened and welcomed all County Staff to the 2017 Budget Retreat, and
reviewed the Agenda. He announced that due to conflicts Chairman O’Brien and Commissioner
Osiadacz were not able to attend and stated that they sent their regrets. He stated that
depending on time, there may or may not be a “roundtable discussion”.
Commissioner Jewell presented updates from the wage survey and how they are looking at ways
to implement it by 2017. He reviewed the comparable Counties used for the survey as well as
additional agencies that the County competes with.
Commissioner Jewell introduced Representative Matt Manweller. Representative Manweller
provided a re-cap of the last legislative update and what’s to be expected for the next session.
He provided an opportunity for the County Management Team to openly ask questions.
Commissioner Jewell noted that the BoCC Staff had previously e-mailed a letter of key policies for
County departments to use when drafting their budget proposals. He outlined the Boards
priorities and asked that departments prepare their budgets to address the following priorities:
• Employee compensation.
• Improving customer services is our highest goal.
• Increasing efficiencies of operation by applying LEAN principles or similar methods is
encouraged.
• Professional development and training.
• Investing in economic development.
• Capital Facilities investments
He reviewed the following policies that were created for budget discussions and subsequent
development of the 2017 budget:
• Implement market based wage survey scales for all depts.
Budget Retreat – August 9, 2016
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• This year’s process will use a zero-based budgeting. Line items must be justified in your
budget narrative. See the budget guidelines from the Auditor’s office for Salary and
Benefits.
• Increases in FTE’s will not be considered without funding specifically designated to cover
the respective request.
• Vacancy savings may not be spent elsewhere within a department budget without the
Board of County Commissioners approval.
• The Rainy Day fund contribution will be included this year.
Judy Pless, Budget and Finance Manager reviewed handouts regarding Kittitas County’s
statement of activities for the 2015 year end, 2015 actual fund balance classifications, 2015
General Fund revenues budget vs. actual, 2015 General Fund revenues as of year-end 2015,
2015 General Fund expenditures budget vs. actual, 2015 General Fund expenditures as of year-
end 2015, 2015 General Fund other financing sources budget vs. actual, 2015 General Fund
other financing sources as of year-end 2015, 2015 General Fund, fund balance budget vs. actual,
2015 General Fund, fund balance as of year-end 2015 and a review of the 2016 Sales and Use
Tax as well as a breakdown of the General Fund Sales & Use Tax from 2012 – July of 2016. She
stated that she will put on a few budget trainings and will work with HR to have it on CAMAS.
Lisa Young, HR Director provided a brief synopsis of what she felt the County could plan for with
benefits in 2017. She explained she does not have any hard details yet since the rate setting
meeting in mid-August. She stated that they will look again at PEBB and do plan comparisons.
Commissioner Jewell noted that there would not be a “roundtable discussion”, as time did not
allow for it.
Meeting was adjourned at 12:19 p.m.
Deputy Clerk of the Board Paul Jewell, Vice-Chairman