HomeMy WebLinkAbout2016-06-13-minutes-permit-software-discussion2016-06-13 MINUTES 1
COMMISSIONERS' MINUTES
KITTITAS COUNTY, WASHINGTON
COMMISSIONER’S AUDITORIUM
SPECIAL MEETING
MONDAY 3:00 P.M. JUNE 13, 2016
Board members present: Chairman Obie O’Brien; Vice-Chairman Paul
Jewell & Laura Osiadacz, Commissioner.
Others: Mandy Buchholz, Deputy Clerk of the Board; Jim Goeben, IT
Director; Andrew Drain, Application Developer; Jason Eklund, GIS
Coordinator; Mike Flory, Plans Examiner; Robin Read, Public Health
Administrator; Doc Hansen, Planning Official; Shelley McClellan,
Data Processor; Jeff Watson, Planner; Steph Mifflin, Senior Permit
Tech; Rose Shriner, Planner; & Candi Blackford, Admin. Assistant.
SPECIAL MEETING PERMIT SOFTWARE DISCUSSION COMMISSIONERS
At 3:00 p.m. Chairman O’Brien opened a Special Meeting to discuss
with the County’s Permit Software Team’s recommendation on
replacement software.
Jim Goeben, IT Director reviewed the Permit Software Team’s
selection (SMARTGov-Paladin). He explained that the Permit Software
Team (PST) request is that the Board award the request for proposals
for permit tracking software (RFP#:KCIT 14-1) to SMARTGov, authorize
Staff to negotiate costs and direct Staff to return to the Board
with a Contract for services. He briefly recapped the initial
process the PST went through, as well as what changes they worked
through after the Commissioner’s gave them direction throughout
previous meetings. He explained why SMARTGov was the final choice
vs. in-house developed solutions. He reviewed the cost and the PST’s
recommendation of how it would be allocated between the departments
involved with the software.
There was discussion on software as a service (SaaS, or cloud
based).
There was discussion on implementation plan based on lessons learned
from Eden.
There was discussion on how training would be incrementally
implemented and the proposed six month timeline.
There was discussion on the message the PST would like the Board to
relay to County staff while SMARTGov is being implemented. Mr.
Goeben provided an implementation timeline to reference as
approximate phases, tasks, and milestones.
2016-06-13 MINUTES 2
The Board questioned where the funding would be coming from. Doc
Hansen, Planning Official/Interim CDS Director stated that he is
looking into it and if they can’t find it, then it would need to be
from the General Fund. Commissioner Jewell suggested the expense be
added to the 2017 budget discussion. Mike Flory, Plans
Examiner/Building Official stressed the importance of making this
happen now as Staff is extremely motivated and Paladin has a 6 month
window to work with the County. Mr. Hansen was directed to look for
the funding as well as Public Health and IT. Commissioner Jewell
requested that SMARTGov/Paladin do a presentation for the Board.
Meeting adjourned at 3:38 p.m.
KITTITAS COUNTY COMMISSIONERS
DEPUTY CLERK OF THE BOARD KITTITAS COUNTY, WASHINGTON
Mandy Buchholz Obie O’Brien, Chairman