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2016-06-13 MINUTES 1 <br />COMMISSIONERS' MINUTES <br />KITTITAS COUNTY, WASHINGTON <br />COMMISSIONER’S AUDITORIUM <br />SPECIAL MEETING <br /> <br />MONDAY 3:00 P.M. JUNE 13, 2016 <br /> <br />Board members present: Chairman Obie O’Brien; Vice-Chairman Paul <br />Jewell & Laura Osiadacz, Commissioner. <br /> <br />Others: Mandy Buchholz, Deputy Clerk of the Board; Jim Goeben, IT <br />Director; Andrew Drain, Application Developer; Jason Eklund, GIS <br />Coordinator; Mike Flory, Plans Examiner; Robin Read, Public Health <br />Administrator; Doc Hansen, Planning Official; Shelley McClellan, <br />Data Processor; Jeff Watson, Planner; Steph Mifflin, Senior Permit <br />Tech; Rose Shriner, Planner; & Candi Blackford, Admin. Assistant. <br /> <br />SPECIAL MEETING PERMIT SOFTWARE DISCUSSION COMMISSIONERS <br /> <br />At 3:00 p.m. Chairman O’Brien opened a Special Meeting to discuss <br />with the County’s Permit Software Team’s recommendation on <br />replacement software. <br /> <br />Jim Goeben, IT Director reviewed the Permit Software Team’s <br />selection (SMARTGov-Paladin). He explained that the Permit Software <br />Team (PST) request is that the Board award the request for proposals <br />for permit tracking software (RFP#:KCIT 14-1) to SMARTGov, authorize <br />Staff to negotiate costs and direct Staff to return to the Board <br />with a Contract for services. He briefly recapped the initial <br />process the PST went through, as well as what changes they worked <br />through after the Commissioner’s gave them direction throughout <br />previous meetings. He explained why SMARTGov was the final choice <br />vs. in-house developed solutions. He reviewed the cost and the PST’s <br />recommendation of how it would be allocated between the departments <br />involved with the software. <br /> <br />There was discussion on software as a service (SaaS, or cloud <br />based). <br /> <br />There was discussion on implementation plan based on lessons learned <br />from Eden. <br /> <br />There was discussion on how training would be incrementally <br />implemented and the proposed six month timeline. <br /> <br />There was discussion on the message the PST would like the Board to <br />relay to County staff while SMARTGov is being implemented. Mr. <br />Goeben provided an implementation timeline to reference as <br />approximate phases, tasks, and milestones. <br />