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Home My WebLink About2016-03-01-minutes-commissioners-agenda 03/01/2016 MINUTES 1 COMMISSIONERS' MINUTES KITTITAS COUNTY, WASHINGTON AGENDA SESSION REGULAR MEETING TUESDAY 10:00 A.M. MARCH 1, 2016 Board members present: Chairman Obie O’Brien; Vice-Chairman Paul Jewell and Commissioner Gary Berndt. Others: Julie Kjorsvik, Clerk of the Board; Holly Myers, Environmental Health Supervisor; Brenda Larsen, Fire Marshal; Lindsey Ozbolt, Staff Planner; Doc Hansen, Planning Official/Interim Planning Director; Judy Pless, Budget & Finance Director; Chris Horner, Deputy Prosecutor; Kaitlyn Reddick, Public Health Fiscal Analyst; Josh Hink, Deputy Fire Marshal; Mark Cook, Public Works Director/Interim Engineer; Holly Duncan, Environmental Health Specialist; and 3 members of the public. CALL TO ORDER Chairman O’Brien called the meeting to order. PLEDGE OF ALLEGIANCE Chairman O’Brien led the Pledge of Allegiance. INTRODUCTION OF NEW COUNTY EMPLOYEES - NONE PROCLAMATIONS – NONE AWARDS & RECOGNITIONS – NONE APPROVAL OF AGENDA Chairman O’Brien noted Consent Item G had been removed and placed under Board Discussion & Decision and an Item had been added under Administrative Matters. Commissioner Jewell moved to approve the Agenda, as amended. Commissioner Berndt seconded. Motion carried 3-0. CONSENT AGENDA Chairman O’Brien noted Consent Item G had been removed and placed under Board Discussion & Decision. 03/01/2016 MINUTES 2 Commissioner Jewell moved to approve the Consent Agenda, as amended. Commissioner Berndt seconded. Motion carried 3-0. MINUTES DATE MINUTES 2-9-2016 Solid Waste Study Session 2-9-2016 Special Meeting - State Auditor Follow Up with Sheriff 2-9-2016 Special Meeting – Rodeo Board Contract 2-15-2016 Department Head – Cancelled 2-15-2016 Agenda Study Session – Cancelled 2-16-2016 BoCC Office Admin Meeting 2-16-2016 Special Meeting – Public Hearing 2-17-2016 Special Meeting – Executive Session 2-17-2016 Special Meeting – Executive Session 2-22-2016 Department Head Meeting (3) 2-22-2016 BoCC Office Admin Meeting AGREEMENT WA STATE MILITARY DEPARTMENT SHERIFF Approve Homeland Security Grant Agreement Number E16-157, between the Washington State Military Department and the U.S. Department of Homeland Security and the Kittitas County Sheriff’s Office, in the amount of $16,263.00, from June 1, 2015 through August 31, 2016. ORDINANCE 2016-005 FIREWORKS BAN FIRE MARSHAL Approve Ordinance No. 2016-005, to Amend Title 9 of the Kittitas County Code to add Section 9.09.035, Fire Marshal’s Authority to Prohibit Discharge, and to Adopt Policy FM-01-10 Implementing a Fireworks Ban, effective one year after execution of the document. AMENDMENT WA STATE MILITARY DEPARTMENT FIRE MARSHAL Approve Amendment A to Grant Agreement E15-243, between the Washington State Military Department and the Federal Emergency Management Agency and the Kittitas County Fire Marshal’s Office, in the overall contract amount of $333,255.56 and changing the project end date to January 9, 2017. RESOLUTION 2016-033 KITTITAS COUNTY CONSERVATION DISTRICT PUBLIC WORKS Approve Resolution No. 2016-033, Authorizing an Interlocal Agreement, Amendment A, between Kittitas County and the Kittitas County Conservation District, extending the completion date to January 9, 2017, for Managing the Pre-Disaster Mitigation Grant. 03/01/2016 MINUTES 3 RESOLUTION 2016-034 CENTRAL SERVICES COST ALLOCATION PLAN AUDITOR Approve Resolution No. 2016-034, Adopting the Central Services Simplified Indirect Cost Allocation Plan for Year Ended December 31, 2014, adopting the rate for Kittitas County at 11.25% based on the distribution base of direct salaries and wages for Federal Grant Reimbursement as Certified by the County Auditor, effective January 1, 2016. REQUEST TO ACKNOWLEDGE AND APPROVE THE KITTITAS COUNTY PUBLIC HEALTH SIMPLIFIED INDIRECT COST ALLOCATION PLAN FOR THE YEAR ENDED DECEMBER 31, 2014 – ITEM MOVED TO BOARD DISCUSSION & DECISION. SET PUBLIC HEARING COMMUNITY DEVELOPMENT BLOCK GRANT COMMISSIONERS Approve Setting a Public Hearing to consider review community development and housing needs, inform citizens of the availability of funds and eligible uses of the State Community Development Block Grant (CDBG) and receive comments on proposed activities particularly from lower income persons residing in Kittitas County, to be held on Tuesday March 15, 2016 at 2:00 p.m. in the Commissioners Auditorium, Room 109, 205 West 5th Avenue Ellensburg, WA and to authorize the Clerk to publish said notice. RESOLUTION 2016-035 GRANT COUNTY HEALTH DISTRICT PUBLIC HEALTH Approve Resolution No. 2016-035, Authorizing an Amendment to the Interagency Agreement between the Grant County Health District and the Kittitas County Public Health Department, for health improvement initiatives associated with the North Central Washington Healthy Communities Obesity, Diabetes, Heart Disease and Stroke Prevention Program. AGREEMENT EVERGREEN FINANCIAL SERVICES, INC. PUBLIC HEALTH Approve Amendment A to the Collection Agreement between the Kittitas County Public Health Department and Evergreen Financial Services, Inc. RESOLUTION 2016-036 ASPHALT MATERIALS PUBLIC WORKS Approve Resolution No. 2016-036, Awarding a Bid to Furnish Asphalt Materials for 2016 to Granite Construction Company and Columbia Ready Mix, Inc. for Schedules “A” and “B” to ensure availability of product, and to authorize the Public Works Director to sign contract documents. 03/01/2016 MINUTES 4 RESOLUTION 2016-037 LIQUID ASPHALT MATERIALS PUBLIC WORKS Approve Resolution No. 2016-037, Awarding a Bid to Furnish Liquid Asphalt Materials for 2016 to Western States Asphalt, Inc. for Schedule “A” and Albina Asphalt for Schedule “B”, and to authorize the Public Works Director to sign contract documents. RESOLUTION 2016-038 CRACK SEALANT MATERIALS PUBLIC WORKS Approve Resolution No. 2016-038, Awarding a Bid to Furnish Crack Sealant Materials for 2016 to Special Asphalt Products for Schedule “A” and Schedule “B”, and to authorize the Public Works Director to sign contract documents. RESOLUTION 2016-039 FEMA DISASTER ASSISTANCE PUBLIC WORKS Approve Resolution No. 2016-039, Designating Kittitas County Applicant Agent and Alternate Applicant Agent for Presidential Disaster Declaration FEMA 4249-DR-WA Severe Storms, Straight-Line Winds, Flooding, Landslides and Mudslides Event November 1 - 21, 2015. RESOLUTION 2016-040 WEED SPRAY MATERIALS PUBLIC WORKS Approve Resolution No. 2016-040, Awarding a Bid to Furnish Weed Spray Materials for 2016 to Helena Chemical Company, and to authorize the Public Works Director to sign contract documents. CORRESPONDENCE – NONE ADMINISTRATIVE MATTERS SET PUBLIC HEARING MCDONALD ADMINISTRATIVE REMAND COMMISSIONERS Commissioner Jewell moved to Set a Public Hearing to consider the Remand of the Administrative Decision for McDonald Conditional Use File Number CU-14-00005, to be held on Tuesday March 15, 2016 at 2:00 p.m. in the Commissioners Auditorium, Room 109, Kittitas County Courthouse 205 West 5th Avenue Ellensburg, WA and to authorize the Clerk to publish said notice. CITIZEN COMMENTS ON NON-AGENDA ITEMS - NONE BOARD DISCUSSION/DECISION ITEMS CLAIM FOR DAMAGES BACKSTROM – APPROVED PROSECUTOR Commissioner Jewell moved to approve payment in the total amount of $26.59 ($21.59 for the mailbox and an additional $5.00 for Notary fee), 03/01/2016 MINUTES 5 conditioned upon receipt of a Release of All Claims and a notarized Claim for Damages, from Jennifer and Michael Backstrom, filed with the Kittitas County Auditor’s office on January 25, 2016. Commissioner Berndt seconded. Motion carried 3-0. CLAIM FOR DAMAGES PUGET SOUND ENERGY – APPROVED PROSECUTOR Commissioner Jewell moved to approve payment in the total amount of $3,139.74, for a Claim for Damages filed in the Kittitas County Auditor’s office on January 25, 2016, by Puget Sound Energy conditioned upon a Release of All Claims. Commissioner Berndt seconded. Motion carried 3-0. CLAIM FOR DAMAGES KELLY – DENIED PROSECUTOR Commissioner Jewell moved to deny a Claim for Damages filed with the Kittitas County Auditor’s office on February 16, 2016, by Travis Kelly. Commissioner Berndt seconded. Motion carried 3-0. CLOSED RECORD MEETING WHEATLEY ZONING CUP (CU-15-00003) CDS Lindsey Ozbolt, Staff Planner, reviewed the Wheatley Zoning Conditional Use Permit (CU-15-00003), an application to operate an enhanced agricultural facility with farm visits that sells local products, food, wine/beer tasting, and educational classes. There is an additional agricultural processing facility being proposed where Northwest products are repackaged into spice blends, baking mixes, make at home dinners, etc. and sold to businesses. The operation is located on a 5 acre parcel zoned Agriculture 20 and has a Land Use Designation of Rural Working. The proposal is located approximately 1250 feet north of the Thorp I-90 interchange at 9201 N. Thorp Hwy, in a portion of Section 11, T18N, R17E, WM, in Kittitas County (Map Number 18-17-11040-0023). The Hearing Examiner recommended approval with Findings of Fact, Conclusions of Law and Conditions of Approval. The Board asked questions and for clarification of the proposed Wheatley Zoning Conditional Use Permit. Commissioner Jewell moved to adopt the Hearing Examiners recommended Findings of Fact, Conclusions of Law; correcting the scrivener’s errors; modifying Sections 9 and 11 to be consistent with County Code and the closing hours of 10:30 p.m.; and to direct Staff to prepare enabling documents. Commissioner Berndt seconded. Motion carried 3-0. MISCELLANEOUS - NONE EXECUTIVE SESSION – NONE 03/01/2016 MINUTES 6 ADJOURNMENT Commissioner Jewell moved to adjourn the meeting at 10:50 a.m. Commissioner Berndt seconded. Motion carried 3-0. Meeting adjourned at 10:50 a.m. KITTITAS COUNTY COMMISSIONERS CLERK OF THE BOARD KITTITAS COUNTY, WASHINGTON Julie Kjorsvik Obie O’Brien, Chairman