HomeMy WebLinkAbout2016-02-29-minutes-self-promoted-weekend2016-02-29 MINUTES 1
COMMISSIONERS' MINUTES
KITTITAS COUNTY, WASHINGTON
COMMISSIONERS CONFERENCE ROOM
SPECIAL MEETING
MONDAY 2:00 P.M. FEBRUARY 29, 2016
Board members present: Chairman Obie O’Brien; Vice-Chairman Paul
Jewell and Commissioner Gary Berndt.
Others: Julie Kjorsvik, Clerk of the Board and Mickey Webb,
Event Center Director.
SPECIAL MEETING MONSTER TRUCK/CARNIVAL/FISH FRY EVENT CENTER
At 2:00 p.m. Chairman O’Brien opened a Special Meeting to review
a self-promoted program from Mickey Webb, Event Center Director.
Mickey Webb reviewed a prospectus for the Kittitas Valley
Monster Truck, Carnival and Fish Fry weekend to be held from May
13 – 15, 2016 at the Event Center. He provided a summary with
challenges/needs; a proposed budget; value/added benefits;
advertising/marketing; sponsorship packages; as well as
production schedule/milestones. He hoped it would become an
annual event and be able to build on it in the future and have
excess funds to help lessen the current Event Center deficit and
move to a self-sustaining overall budget. The Board stated they
did not want to take away any current sponsors of the Fair and
asked Mickey to make sure that they knew the event was not
related to the annual Labor Day Fair. The Board authorized
Mickey to move forward in obtaining sponsorships and to report
back to them by March 25, 2016 as well as begin taking the
necessary steps to obtain a Noise waiver from the City of
Ellensburg.
SPECIAL MEETING PHASE 1 RODEO ARENA SEATING EVENT CENTER
The Board reviewed a draft Phase 1 Pre-Design Report prepared by
ALSC Architects for the Ellensburg Rodeo Arena Seating project.
It was noted that the draft was more of a “wish” list. The
estimated project cost for the replacement of the grandstands,
including support functions was $9,976,000.00 including
professional fees, permits, payment and performance bond, twenty
four month escalation, sales tax and contingency.
Commissioner Jewell expressed concerns of the cost as it’s only
really being used for 5 days a year and questioned how/who would
2016-02-29 MINUTES 2
be covering the expense of the project (Rodeo Board, City of
Ellensburg, County).
The Phase 2 would be more of what is realistic and design stage.
The Board acknowledged that the arena seating is an important
project and something needs to be done however, the overall
project as proposed was extreme. Commissioner Berndt asked if
there would be enough remaining to qualify as historical in
order to obtain funding, or would there be other mitigation
options. The Historic Assessment Report is required by the
Washington State Department of Archeology and Historic
Preservation and the fee is approximately $6,659.00.
The Board directed Commissioner O’Brien and Mickey Webb to go
back to the committee and have a conversation about the concerns
relating to the expense and size of project.
The meeting was adjourned at 3:15 p.m.
KITTITAS COUNTY COMMISSIONERS
CLERK OF THE BOARD KITTITAS COUNTY, WASHINGTON
Julie Kjorsvik Obie O’Brien, Chairman