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2016-02-29 MINUTES 1 <br />COMMISSIONERS' MINUTES <br />KITTITAS COUNTY, WASHINGTON <br />COMMISSIONERS CONFERENCE ROOM <br />SPECIAL MEETING <br /> <br />MONDAY 2:00 P.M. FEBRUARY 29, 2016 <br /> <br />Board members present: Chairman Obie O’Brien; Vice-Chairman Paul <br />Jewell and Commissioner Gary Berndt. <br /> <br />Others: Julie Kjorsvik, Clerk of the Board and Mickey Webb, <br />Event Center Director. <br /> <br />SPECIAL MEETING MONSTER TRUCK/CARNIVAL/FISH FRY EVENT CENTER <br /> <br />At 2:00 p.m. Chairman O’Brien opened a Special Meeting to review <br />a self-promoted program from Mickey Webb, Event Center Director. <br /> <br />Mickey Webb reviewed a prospectus for the Kittitas Valley <br />Monster Truck, Carnival and Fish Fry weekend to be held from May <br />13 – 15, 2016 at the Event Center. He provided a summary with <br />challenges/needs; a proposed budget; value/added benefits; <br />advertising/marketing; sponsorship packages; as well as <br />production schedule/milestones. He hoped it would become an <br />annual event and be able to build on it in the future and have <br />excess funds to help lessen the current Event Center deficit and <br />move to a self-sustaining overall budget. The Board stated they <br />did not want to take away any current sponsors of the Fair and <br />asked Mickey to make sure that they knew the event was not <br />related to the annual Labor Day Fair. The Board authorized <br />Mickey to move forward in obtaining sponsorships and to report <br />back to them by March 25, 2016 as well as begin taking the <br />necessary steps to obtain a Noise waiver from the City of <br />Ellensburg. <br /> <br />SPECIAL MEETING PHASE 1 RODEO ARENA SEATING EVENT CENTER <br /> <br />The Board reviewed a draft Phase 1 Pre-Design Report prepared by <br />ALSC Architects for the Ellensburg Rodeo Arena Seating project. <br />It was noted that the draft was more of a “wish” list. The <br />estimated project cost for the replacement of the grandstands, <br />including support functions was $9,976,000.00 including <br />professional fees, permits, payment and performance bond, twenty <br />four month escalation, sales tax and contingency. <br /> <br />Commissioner Jewell expressed concerns of the cost as it’s only <br />really being used for 5 days a year and questioned how/who would