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Home My WebLink About2016-02-09-minutes-solid-wasteCOMMISSIONERS' MINUTES KITTITAS COUNTY, WASHINGTON BOCC CONFERENCE ROOM REGULAR MEETING Tuesday 2:00 PM February 9, 2016 Board members present: Paul Jewell, Gary Berndt until 2:45pm, Obie O'Brien Others: Patti Johnson, Lisa Lawrence, Mickey Webb REGULAR MEETING Meeting called to order at 2:01 COMMISSIONERS Solid Waste Updates: Patti informed the Board that Garbage is Good, yard waste has increased and that they would be seeing oil and battery contracts soon. Discussion was held on the markets being down causing contractors to give 30 days' notice and back out. Patti informed the Board she is working with the Prosecutors Office on the bidding process. Further discussion included recycling paying for itself and the fact that it does not. Patti informed the Board she is busy with year-end reports. Discussion was held on compost, that it isn't selling right now and that we are in the process of screening. Discussion was held on having a market plan for compost socks for construction sites and home builders. Patti informed the Board that Belsaas and Smith had purchased some to use on the Bender Project. Maintenance Updates: Patti informed the Board that CDS is requesting a remodel. Stating they want a wall moved for office space for interns and to add lighting and shelving upstairs. Patti informed the Board that the project is not in the maintenance budget. Discussion was held on individualized office spaces. The Board directed Patti to provide them with a bid, since they are an enterprise fund, for materials with labor already being paid. Patti informed the Board that submitted a service request to over graffiti at the Building that building being added in t the Sheriff's Office had a change a light bulb and paint in Vantage. Discussion was held on he maintenance budget and who should take care of it, including the use of inmates, the cost effectiveness of sending maintenance personnel to change a light bulb and getting the graffiti taking care of as soon as possible. Patti informed the Board that maintenance would start a schedule beginning next week in the Jail for preventative maintenance. Discussion was held on past access issues on getting let into the jail in a timely manner to perform necessary maintenance. A brief discussion was held on the McKinstry quote. Patti informed the Board she had been out and would re -schedule a meeting with Jayson to discuss it. A brief discussion was held on the budget for snow removal this year due to the weather. Event Center Updates: Mickey informed the Board the Grant Contract for Health and Safety for the rodeo arena is with legal. Mickey informed the Board he had done a walk through with both the Rodeo and Fair Board but due to changes in the Prosecutors Office it had been delayed. Mickey informed the Board he was working on quotes for the Gold Buckle Room and that Kelly Schademan had contacted a company to look at replacing it. Discussion was held on getting quotes to replace it and to fix it. Mickey updated the Board on the frozen water near the grandstands and the repair process, stating that they have to take the black top up and that he hadn't seen the cost for the plumber repair. Mickey gave an update on the maintenance needed at the facility, including tree removal, landscaping, fixing the fountain fence and painting the barn interiors, window frames and all of Western Town. Self -Promoted Programs: Mickey presented the Board with a Monster Truck, Fish fry -and Carnival Breakdown sheet. Mickey informed the Board he created sponsor packages and that the events needed to be partner in order for it to work. He also noted to the Board that he would need approval by the end of the month in order to move forward. Discussion was held on the breakdown, including the expense to revenue ratio, the risk associated with it, whether to move forward with thresholds, let other people rent the facility and take the risk and not including the fish fry. Further discussion was held on breaking even the first year on new events, new events being a lot a risk with little reward, implementing a Spring Fair, and the County Fair being obligated by law. The Board directed Mickey to work on it and bring arguments and something back that didn't include fish fry and arguments for further discussion. A brief discussion was held on General Fund monies for the event. Request approval on Paradigm Installation: Patti requested Board approval and signature on a purchase order in the amount of $20,412. For paradigm to provide onsite training and installation for the Version 6 upgrade that was purchased in 2015. Commissioner Jewell motioned to approve, Commissioner O'Brien seconded the motion. Board approval 2-0. Other Business: Discussion was held on Bloom Pavilion and fixing the arena footing with an estimated cost of $60,000. A brief discussion was held on other having other events, such as a wine and/or beer tasting using Kittitas County breweries only and bringing chefs in to cook and charge $45 - $50 a plate. Mickey informed the Board that his goal is to shrink the deficit and look at the numbers. He stated these types of events are usually well attended and are popular in Baltimore. A brief discussion was held on developing a maintenance safety program and working on inventory. Meeting adjourned @ 2:54. —A6,taCc G %tel c f1 Lisa Lawrence KITTITAS COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Chairman KITTITAS COUNTY COMMISSIONERS REGULAR MEETING SOLID WASTE, MAINTENANCE, AND FAIR OFFICE STUDY SESSION TUESDAY, FEBRUARY 09, 2016 2:00 PM BOCC Conference Room 205 West 5th Room 108 - Ellensburg 1. Call to Order 2. Solid Waste Updates 3. Maintenance Updates 4. Event Center Updates 5. Misc. Facility Repair Items 6. Self Promoted Programs 7. Request approval on Paradigm Installation 8. Other business 9. Adjourn Created on 2/8/2016 8:01:45 AM Kittitas County Solid Waste Programs 925 Industrial Way, Ellensburg, WA 98926 1 Telephone: (509) 962-7542 Fax: (509) 962-7087 PURCHASE ORDER TO: Paradigm Software 113 Old Padonia Rd. Suite 200 Cockeysville, MD 21030 Attention: Jackie Barlow, II DATE: 2/9/16 Purchase Order #: SW02092016 Quantity Description Amount Onsite Training and Installation $18,900.00 Sales Tax 8% $1.512.00 TOTAL $ 20.412.00 Ordered bye Obie O'Brien Chair, Board of County Commissioners Monster Truck Breakdown Income Streams Units Price Per Unit $ Total Monster Truck Tickets 1 $ 500.00 $ 500.00 Adult 2000 $ 20.00 $ 40,000.00 CWU Student 500 $ 15.00 $ 7,500.00 Youth/Child(6 to 17 Years Old 1500 $ 10.00 $ 15,000.00 Child/Senior(5 and Under Free) 500 $ - $ - Sponsorships Cash Sponsorships Platinum Level(4 Only Available) Remaining Sponsorship Allotment 4 $ 2,500.00 $ 10,000.00 1 $ 10,000.00 $ 10,000.00 Misc Revenue MT Concessionairs 3 $ 250.00 $ 750.00 ATM Proceeds 400 $ 0.75 $ 300.00 Convenince Fee for Online Ticketing 1600 $ 1.50 $ 2,400.00 Total Revenue: $ 85,950.00 Expenses Units Price Per Unit $ Total Professional Services 1 $ 500.00 $ 500.00 Monster Truck Company 1 $ 38,000.00 $ 38,000.00 Security Staff 1 $ 1,800.00 $ 1,800.00 Custodial Staff 4 $ 144.00 $ 576.00 Online Sales Fee 1 $ 2,100.00 $ 2,100.00 Ticketing Staff 2 $ 500.00 $ 1,000.00 Advertising/Promotion Radio Spots Allotment 1 $ 4,000.00 $ 4,000.00 Printing and Publications Allotment 1 $ 2,000.00 $ 2,000.00 Banners 1 $ 1,000.00 $ 1,000.00 Award Tickets, etc. 100 $ 20.00 $ 2,000.00 Sponsorship Costs Banners and Printing 1 $ 750.00 $ 750.00 Tickets, Passes 20 $ 20.00 $ 400.00 Onsite Monster Truck for Platinum Level 4 $ 500.00 $ 2,000.00 Bank and Interlocal Fees Admissions Tax 1 $ 3,125.00 $ 3,125.00 Misc Bank Fees 1 $ 500.00 $ 500.00 Misc Expenses $ - Hotels for MT Drivers and Staff 1 $ 1,750.00 $ 1,750.00 Arena Setup Misc(Crusher Cars, etc) 1 $ 8,000.00 $ 8,000.00 Total Expenses: $ 69,001.00 KVEC Admin Fee(5% of Expenses): $ 3,450.05 Net Revenue: $ 13,498.95 Fish Fry Breakdown Income Streams Units Price Per Unit Total Fish Fry Tickets (All U Can Eat) $ 1,008.00 $ 1,008.00 Adult 1000 $ 15.00 $ 15,000.00 CWU Student 500 $ 12.00 $ 6,000.00 Youth/Child(6 to 17 Years Old 300 $ 10.00 $ 3,000.00 Child/Senior(5 and Under Free) 150 $ - $ - Sponsorships $ 3,500.00 $ 3,500.00 Cash Sponsorships $ 1,500.00 $ 1,500.00 Estimate of Sponsorship allotment 1 $ 3,750.00 $ 3,750.00 Misc Revenue $ 15.00 $ 1,500.00 ATM Proceeds 200 $ 0.75 $ 150.00 Convenince Fee for Online Ticketing 720 $ 1.50 $ 1,080.00 Total Revenue: $ 28,980.00 Expenses Units Price Per Unit Total Professional Services Security Staff Custodial Staff Ticketing Staff Online Sales Fees Concessionaire for Fish Fry Advertising/Promotion Radio Spots Printing and Publications(Signs, Posters, etc) Banners Award Tickets, etc. Sponsorship Costs Banners and Printing Tickets, Passes Bank and Interlocal Fees Admissions Tax Misc Bank Fees Misc Expenses Food For Resale Supplies 1 $ 1,008.00 $ 1,008.00 2 $ 335.00 $ 670.00 2 $ 335.00 $ 670.00 1 $ 920.00 $ 920.00 1800 $ 2.00 $ 3,600.00 1 $ 3,500.00 $ 3,500.00 1 $ 1,500.00 $ 1,500.00 1 $ 250.00 $ 250.00 100 $ 15.00 $ 1,500.00 1 $ 20 $ 500.00 $ 500.00 20.00 $ 400.00 1 $ 1,180.00 $ 1,180.00 1 $ 500.00 $ 500.00 1 $ 5,000.00 $ 5,000.00 1 $ 2,500.00 $ 2,500.00 Total Expenses: $ 23,698.00 KVEC Admin Fee(5% of Expenses): $ 1,184.90 Net Revenue: $ 4,097.10 Canival and Misc. Income Streams Units Price Per Unit Total Misc Revenue Units Price Per Unit Total Commerical Vendor 10 $ 250.00 $ 2,500.00 Carnival Concessionaire 5 $ 300.00 $ 1,500.00 Carnival Proceeds 2500 $ 4.00 $ 10,000.00 ATM Proceeds 400 $ 0.75 $ 300.00 Parking Income 1000 $ 5.00 $ 5,000.00 $ 19,300.00 Expenses Units Price Per Unit Total Professional Services Security Staff 2 $ 900.00 $ 1,800.00 Custodial Staff 1 $ 2,500.00 $ 2,500.00 Parking Staff 1 $ 2,500.00 $ 2,500.00 Electricain 1 $ 2,000.00 $ 2,000.00 Portable Toilets 10 $ 125.00 $ 1,250.00 Sponsorship Costs Banners and Printing 1 $ 500.00 $ 500.00 $ 10,550.00 KVEC Div 1 Admin Fee(S%) $ 527.50 Net Income/(Loss) $ 8,222.50 r � ill t Central Washington Fish Fry and Monster Truck Mayhem Sponsor Packages Tier 1 Sponsor: $2500 Cash Only (Limit to 4) • Display Truck for up to 6 hours at your business the day before the Event • 6 Weekend Access Passes for the Monster Truck Event including access to the Gold Buckle Room • Commercial Vendor Space(up to a 10x20) either at the Monster Truck Event and at the Carnival/Fish Fry • 4 Tickets to the Fish Fry • At least 4 mentions per night during the Monster Truck Events • Banner Space at both the Monster Truck Event and the Carnival/Fish Fry (Locations to be determined) Tier 2 Sponsor: $2000 in cash or in kind • 6 Weekend Access Passes for the Monster Truck Event including access to the Gold Buckle Room • Commercial Vendor Space(up to a 10x20) either at the Monster Truck Event and at the Carnival/Fish Fry • 4 Tickets to the Fish Fry • At least 4 mentions per night during the Monster Truck Events • Banner Space at both the Monster Truck Event and the Carnival/Fish Fry (Locations to be determined) Tier 3 Sponsor: $1000 in cash or in kind • 3 Weekend Access Passes for the Monster Truck Event including access to the Gold Buckle Room • Commercial Vendor Space(up to a 10x10) either at the Monster Truck Event or at the Carnival/Fish Fry • 4 Tickets to the Fish Fry • At least 4 mentions per night during the Monster Truck Events • Banner Space at both the Monster Truck Event and the Carnival/Fish Fry (Locations to be determined) Tier 4 Sponsor: $250 to $500 in cash or in kind • 25% discount on all Monster Truck or Fish Fry tickets(Limited to 10 tickets for each event) • Banner Space at both the Monster Truck Event and the Carnival/Fish Fry (Locations to be determined)