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2015-06-16 MINUTES 1 <br />COMMISSIONERS' MINUTES <br />KITTITAS COUNTY, WASHINGTON <br />COMMISSIONER’S AUDITORIUM <br />SPECIAL MEETING <br /> <br />TUESDAY 5:30 P.M. JUNE 16, 2015 <br /> <br />Board members present: Chairman Gary Berndt; Vice-Chairman Obie <br />O’Brien and Commissioner Paul Jewell. <br /> <br />Others: Mandy Buchholz, Deputy Clerk of the Board; Mickey Webb, <br />Event Center Director. Rodeo Board Members/Representatives: Gene <br />Dana; Ron Mitchell; Brian Twardoski & Megan Woodworth (General <br />Manager). <br /> <br />SPECIAL MEETING RODEO BOARD CONTRACT DISCUSSION COMMISSIONERS <br /> <br />At 5:30 p.m. Chairman Berndt opened a Special Meeting to discuss <br />with representatives from the Ellensburg Rodeo Board (ERB) the <br />Contract they have with the County that will expire in 2016. He <br />explained that this was a follow up meeting from May 11, 2015 (one <br />meeting a month). <br /> <br />Chairman Berndt provided an Agenda outlining talking points for the <br />meeting including: concerns or issues with the RFQ currently posted <br />until 7/9/2015; Dispute resolution process language; Insurance <br />requirements; Rental rate-Market Rate; Capital Improvements; 1 year <br />termination clause; and the Maintenance clause 13. <br /> <br />It was determined that a panel of County and ERB Members would be <br />formed to review the RFQ’s that are submitted. Commissioner O’Brien, <br />Mickey Webb, Event Center Director and Patti Johnson, Solid Waste <br />Director/Project Manager/Interim Maintenance Director would <br />represent the County and the ERB would submit a list of three <br />members once they could meet, discuss and select the appropriate <br />members, and they forward the 3 names to the Board of County <br />Commissioners. It was noted that they committee will review the <br />RFQ’s and then set up interviews with a goal of conducting those <br />interviews by the end of July. <br /> <br />Commissioner Jewell reviewed a redline version draft proposal of the <br />Dispute Resolution process. The ERB requested time to meet and <br />discuss it with their Board. <br /> <br />Chairman Berndt reviewed his follow up discussion with the County <br />Risk Pool Manager. He stated that the recommendation from the WCRP <br />due to the high risk potential that comes with Rodeo is still 5 <br />million. Mr. Mitchell explained that this is not a deal breaker but <br />due to the cost for them it will be something they will look to <br />negotiate in another area of the Agreement. Mr. Twardoski stated