HomeMy WebLinkAboutAmended LT-2020-026LT -2O20-026-KEEN-Cl DER- Amended EP
2O2O LODGING TAX SERVICES AGREEMENT
BETWEEN KITTITAS COUNTY AND KITTITAS ENVIROMENTAL EDUCATION NETWORK
This Contract, effective January 1,,2020 is made and entered into by and between KITTITAS
COUNTY ("County"), a subdivision of the State of Washington, and KITTITAS ENVIROMENTAL
EDUCATION NETWORK ("Contractor"l,for the 2020 Windfall Cider Fest & Roots Music ("Event").
WHEREAS, the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Section 1. Scope of Work.
a. Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A"
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in
accordance with this Agreement: Personnel, labor and supervision; technical, professional
and other services. All such services, property and other items furnished or required to be
furnished, together with all other obligations performed, or required to be performed, by
Contractor under this Agreement are collectively referred to herein as "Services."
c. Contractor shall commence, perform and complete such Services in accordance with Exhibit
"8" which is attached hereto and incorporated herein by this reference.
Section 2. Pavment.
a. As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of thirteen thousand seven hundred fifty dollars (S13,750)
(Kittitas Co. lodging tax funding).
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts/invoices for any items including marketing and/or
advertising are submitted to the County, not to exceed the sum of thirteen thousand seven
hundred fifty dollars (S13,750) (Kittitas Co. lodging tax funding).
c. Services/Expenses that are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January L5,202L after this date funds lapse.
d. Requests for reimbursements must be submitted to:
Kittitas County Auditor
Attn: Auditor's Accounting
205 West 5th Ave - Suite L05
Ellensburg, WA 98926
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LI -202O-O26-KEEN-Cl DER- Amended EP
a uditorsaccounting@co.kittitas.wa.us
e. Reporting requirements of your events will be required on prescribed forms from the
County Auditor.
f. Contractor is eligible to claim reimbursement for the following items and amounts only:
r Advertising
r ChinookEntertainment
o Printing
g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and
is further expressly denied funding for the following items as requested in the application as
defined in Section 1(a): No venue fees.
h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation.
Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Auditor's office prior to filing reimbursement claim. Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed. The training may be found online at the Kittitas County Auditor's website at the
fol lowing add ress: http ://www.co. kittitas.wa. us/a ud ito r/defa u lt.aspx
Section 3 nce bv Contractor.
a Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County. Any such delegation or subcontracting without the County's prior written
consent shall be voidable at the County's option.
b. Contractor shall at all times be an independent contractor and not an agent or representa-
tive of the County with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or representative of the County. ln no event shall
Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the
County. lt is understood that the Contractor and the Contractor's staff and employees are
not employees of the County and are not, therefore, entitled to any benefits provided
employees of the County.
c. Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
authority (including, but not limited to, such requirements as may be imposed upon the
County and applicable to Services). Contractor shall furnish such documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules, and orders
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Contractor agree that in fulfilling the terms and conditions of this
County Lodging Tax Funding Agreement Page 2
LT -2O2O-026-KEEN-Cl DER- Amended EP
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, marital status, or the presence of a physical, sensory, or mental handicap.
e. The Services shall at all times be subject to inspection by and approval of the County, but
the County's making (or failure or delay in making) such inspection or approval shall not
relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County with sufficient, safe, and proper facilities and equipment for such inspection and
free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or its designee, or such Federal or State auditor with such information
related to the Services as may be requested by the applicable governmental entity.
Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County makes final payment of compensation due hereunder,
Contractor shall provide the County access to (and the County shall have the right to
examine, audit and copy, with or without notice) all of Contractor's books, documents,
papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4. Release, Indemnitv, and Hold Harmless.
The County assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnify, and hold harmless the County, its officers and employees,
agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities,
damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or
may arise or be alleged to arise out of or by reason of this Agreement including:
Any fault, negligence, strict liability or product liability of Contractor in connection with the
Services for this Agreement;
Any lien asserted upon any property of the County in connection with the Services for this
Agreement;
Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
any governmental authority; or
a
a
a
a Any breach of or default under this Agreement by Contractor
Section 5- Comn liance with Public Records Law.
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LT -2O20-026-KE E N-Cl D E R- Am en d ed E P
ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County shall provide notice to
Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
c. The County specifically shall not be liable to Contractor for the County's release under public
records laws of any documents not protected by trademark, copyright or other law.
Section 6. lndustrial lnsurance Waiver.
With respect to performance of this Agreement and as to any claims against the County, its Additional
lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 51
of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contracto/s employees
and agrees that the obligations to indemnifli, defend and hold harmless provided in this Agreement
extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is
mutually negotiated by the parties to this Agreement.
Section 7. lnsurance and Endorsements.
a. The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses
arising out of personal injury (including death) or property damage that may result from
performance of the Services or this Agreement, whether such performance is by Contractor
or any of its employees, agents or representatives.
c. Should the County require such liability insurance, the Contractoragreesto provide proof of
insurance prior to commencing performance of this Agreement.
d. Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
e. Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County as an Additional lnsured and shall stipulate that the insurance
afforded by the policies shall be primary insurance, and that any insurance, self-insured
retention, deductibles, or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance maintained by the County.
a
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LT -202O-026-KEEN-Cl DER- Amended EP
Contractor shall furnish the County a certificate of insurance with Endorsement as evidence
that the required policies are in full force and effect.
Section 8.Termination.
The County may, by written notice thereof to Contractor, terminate this Agreement as to allor any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. ln the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to
refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of
the date of the notice of termination.
Section 9. Miscellaneous
Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or
any right or interest in this Agreement without the County's prior written consent.
b. This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
Notice for any purpose under this Agreement, except service of process, shall be given by
the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W.
5th Ave. Ste. 108, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by
the County to the Contractor shall be given to the Contractor's address provided on the
signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class,
postage prepaid, certified mail, return receipt requested.
d. The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
e. This Agreement may be executed in one or more counterparts and by facsimile, each of
which will be deemed an original, but all of which together will constitute one and the same
instrument.
f. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
violation of any applicable law, ordinance, or regulation the consequence of which will or
may materially affect Contractor's ability to perform its obligations under this Agreement.
a
c
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LT -202O-026-KEEN-Cl DER- Amended EP
g. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
h. The exclusive venue for any action brought to enforce this Agreement or any of its terms
shall be in Kittitas County, State of Washington.
i. The following provision is entered into effective upon adoption by the parties pursuant to
section "9b", as reflected by the signature of the authorized representative(s) of each party.
The performance of this Agreement is subject to termination without liability by either party
upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric
Administration, any other agency of the United States Government, or any agency of the
Government of the State of Washington of the occurrence of any circumstance beyond the
control of either party-including, without limitation, acts of God, war, acts of terrorism
within a fifty (50) mile radius of Kittitas County, government regulations, disaster,
pandemic/epidemic illness, strikes or threat of strikes (except that neither party may
terminate this Agreement for situations involving that party's own employees), civil
disorder, or curtailment of transportation facilities-to the extent that such circumstance
makes it illegal , impossible or economically impracticable for the parties to complete the
duties and mutual obligations agreed upon and imposed upon them herein. The ability to
terminate this Agreement without liability pursuant to this paragraph is conditioned upon
delivery of written notice from one party to the other within 10 days of such occurrence or
upon delivery of written notice from one party to the other within 24 hours of the receipt of
notice of the prediction of any of the above occurrences. To the extent feasible within the
constraints imposed by any event of the type described above, the parties agree that if the
triggering event is of apparently or likely transitory effect, the parties may negotiate such
amendments to the agreement that are mutually satisfactory and not otherwise contrary to
law, including but not limited to a change in the dates for completion of any portion or the
entirety of this agreement.
KITTITAS COUNTV
BOARD OF MISSIONERS
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County Lodging Tax Funding Agreement Page 6
LI -2020-026-KE E N-Cl D ER- Am end ed E P
Clerk of the Board
APPROVED AS TO FORM
Deputy Prosecuting Attorney
_202O County Lodging Tax Funding Agreement Page 7
EXHIBIT "N'
CLTAC: Application for Lodging Tax Grant Funding
Grant Application
Workshop - 2019 *
Dd you attend lhe Gant Application \A,brkshq - 2019 hmted by the Kittitas ftunty Oranter ol Conrrerce?
G Yes
CNo
G Yes,
I have read and undersland Strbnittal hslructions and General lnfornBtion for the 2019 Lodging Tax Gant Funding
Flocess
Submittal lnstructions
& General
lnformation *
You are strongly encouraged to compose your responses to the questions of this form with a desktop text
editor and save your work, then copy and paste the information into the form. You may also save a draft by selecting
the button at the bottom of this page. When you do this you will be logged out and must log back in to continue. ln order
to save a draft you will need to provide an email address and a password. After completing the save draft, you will be
redirected to landing page containing a link to log back into the form. We suggest you save this link as a bookmark. The
link will also be sent to you in an email.
Organization I nformation
Name of Organization * Kittitas Environmental Education Netr,rnrk (KEEN)
Organization Address * $reet Address
414 South Willow Street
Address Line 2
0tv
Ellensburg
tostal/Zipftde
98926
Slate / Flovince I Fbgion
WA
&untry
US
Website
Federal Tax lD #*
UBI #*
Organization is a: *
wuru.wi ndfallcid e rfest. org
22-3849021
602-1 98-363
C Government Entity
O 501(c)3
c 501(c)4
C 501(c)6
C Other
(Note: you must submit 501(c)3, 501(c)4, or 501(c)6 approval documentation.)
Click here to viewsample documents (redacted).
Upload Proof of IRS Conf of Exempt Status under 501(c)3.pdf
Organization Status *
Acceptade f ile forneis ipclude: Jffi, FDFor TIFF.
Contact lnformation
46.61K8
Last Name *Maes
First Mme*Sarah
Response 1:
Project/Event
Description *
WindFall Cider Fest and Roots Music is from 3-9pm at Western Tourn on ihe
grounds of the Kittitas Valley Event Center. Taps will open mid-afternoon, and the
concert will start shortly thereafter.
The perfect pairing of Cider & Music meet again to celebrate the colors of fall in the
center of Washington Ciderhouses from Puget Sound, Wenatchee, Yakima and
around the region will bring enough varieties to make the most e4terienced taster
svroon. Four live bands, Bluegrass to Folk to Americana, will or,rn the outdoor
stage.
WindFall is an event for ages 21 and up.lD is required
WindFall is the grandest gathering of Cider in Central Washington. Trirrelve cider
houses will be doing their best to impress. Each cider house will bring tvro or three
varieties for tasting. From dry to sraeet to hopped to fruited, herbed or flor,rered,
there's a cider for everyone. Local restaurants and concessions will offer plentiful
handy food for every taste. Beer, wine and soft drinks will also be available.
Four live bands, not entirely traditional, but deeply rooted. "And Roots Music"
means Bluegrass-Americana-Folk will light up the Western Town courtyard stage
and bring an energetic concert to WindFall. ln 2019 \^€ welcomed:
Head for the Hills from Boulder, Co., Fort Defiance from Nashville, Young Feller
from Leavenrnorih, and Ellensburg's oran Killdeer String Band.
We are fortunate to uork with veteran music festival producers and add the
Chinook "Where Great Music Meets the Great Outdoors" e4oerience to the event.
Though our event for 2A19 \
^tn't
have happened by ihe grant due date, it is raell
planned and hitting the timeline. Ticket sales are brisk. Additional information can
be made available shortly after Oct. 5.
As the largest fundraiser for KEEN, this event will continue to shovr,case ceniral
Washington at the height of the fall season. Hard cider is the nation's fastest
growing beverage and thal industry continues to growand gain fans around ihe
region. Ciderhouses are now asking WindFall if they may attend. Musicians are
asking WindFall howthey can get a chance on the stage. Community members are
asking howthey can get involved.
Equal parts craft cider tasting and outdoor concert, WindFall appeals to a wide,
adult audience. Travelers around the state have identified a new destination event
uhere they can "meet in the middle" with friends wtro live on the opposite end of l-
90.
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List of lntended Use of Funds *
Advertising $10,000
Chinook Entertainment $22,1 40
Venue Fees $1,400
Printing $2,500
2l Projections of lncreased Tourism
Please provide the following estimates of how any money received will result in increases in the number of people
traveling for business or pleasure on a trip:
1. Away from their place of residence or business and staying overnight in paid accommodations;
2. To a place fifty miles or more away from their place of residence or business for the day or staying overnlght;
3. or from another country or state outside of their place of residence or business.
Response 2.3..*Hroleclron
Response 2.3:*Evtdence
3. or fromanother country or state outside ol their flace of residence or business.
Correspondence with ticket buyers has indicated that most of the out of state
travelers are follovriing the music. Some are already on their way for vacation
elsevvhere and learned about ihe event and are stopping in Ellensburg and staying
the night.
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At the time this application is due, 't0% of our ticket sales are from out of siate,
according to our on line ticket sales program. We have tickeis sold for 2018 to
travelers from South Dakota, Montana, Oregon and ldaho. We epect that trend to
increase.
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Application Questions: Part 2
3lMeasuring Results
What iools will you use to measure your event's impact on tourism? Please be specific and provide e><amples. lnclude the
following information:
A. ls your projecUevent year-round or is it seasonal or date-specific? Go to definitions of terms.
B. What strategies will you employ to assure you are attracting tourists from at leasi 50 miles avray?
C. What strategies will you use to assist in marketing all of Kittitas County as a tourist destination with your
eventiproject fu nding reguest?
Response 3 B:
Measuring Results*
Response 3 C:
Measuring Results*
Application Questions: Part 3
B. Wut strategies will you endoy to assure you are aftracting tourists fromat least 50 niles away?
We will again use diverse marketing businesses io achieve widespread print,
digital, radio adverlising targeted to our audience.
We will wrrk closely again with Chinook Entertainment to schedule entertainment
that is coming from outside the immediate region AND has a following that will
travel. Bands with good marketing and loyal audience will be given preference over
others. (Assuming everything else- howthey sound and what they cost being
equal)
We have two local Kittitas County cider houses. Cideries with established clientele
and follovr,ers will have a higher priority than those with little or no marketing ability
or fan base. Having cideries from out of state proved to be problematic due to the
nature of WSLCB, but having vendors {rom Spokane, TriCities, the Olympic
Peninsula, and around the state will happen again.
Our partnership with Sip l*'lorihWest and CiderCraft magalnes targets a very wide
area (entire uest coast) but ihe publications are selective as to audience. Their
subscribers are mostly in Washington, but are affluent tourists - craft beverage
tourists. Their print magalnes are widely distributed, heavily along the l-5 corridor
from Portland to Bellingham, in high end hotels, restaurants, winerys, brerneries,
etc. and their digital presence is far wider. Their goal is to sell the whole norlhvliest
as a craft beverage vacation desiination. They will provide data io us regarding
Iocation of interested people (that click through to our urebsite) at the conclusion of
this year's adveriising plan.
Our radio buy with Mrthu,est Public Broadcasting is successful. Again, more
complete data will be available after the 2019 event, though that is the source of
information which has led to several inquiries that turned to sales through our
uebsite email.
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C \Mrat strategies will you use to assist in rmrketing all of ldttitas Oounty as a t&rist desiination with ycur
evenVproject f unding request?
On our uaebsite, uE have links to booking our partner hotel, and booking lodging
through MyEllensburg. We also sell RV and camping on-site at the KVEC. Those
links are all framed with a "you should take extra tlme and take a look around
Kittitas County" message.
That message has been reiterated through facebook posts which lead to the
vrcbsite lodging page and ihus bookings.
The ultimate purpose of this fundraiser event is to benefit our capital campaign,
and get the Yakima Canyon lnterpretive Center built.
That in itself is a big-picture, long-term tourist benefit.
We want people to take to heart the Kittitas Environmental Education Netvr,nrk
message, and become eplorers of the Yakima Canyon, the Teanai,ray Community
Forest, the windfarm, Ginkgo state park, and all the rest. Our mission is to
"Connect Community to Nature", and create life-long learners. We support outdoor
recreation and education as a \ Drthwhile erperience in Kittitas County.
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4lGollaboration
lf your organization collaborates or has created partnerships with other organizations, groups, or other
events, how is this accomplished?
Additional lnformation 2018 riras only our second Ciderfest, and the feedback \,re heard vras thai it was
extremely well planned and the feedback from ciderhouses, publications and others
in the industry has been entirely positive. Many of them now have WindFall on their
radar as having a capable team with good support from the Ellensburg/Kittitas
County community.
There are several connections which have been identified that ue will strengthen in
the next planning process, and be able to iake advantage of with more time and
organization. But interest has been documented and the willingness of people
to step out for such a memory-making getaway event is proven.
Attached is Chinook Entertainment's proposal lor 2020.
This event is designed to highlight the agriculiural environment thai is not only
Kittitas County but all of Central Washington. lt draws aitention to smaller family
farms, and the increasingly diverse \ ays ihat our rural nature is sustained by
producing orchard commodities in a neuer uays (that are actually really old).
Cider is indeed trending, with a growing audience rniho support the market because:
they like the flavor; they like the variety of flavors; they like that it's locally made;
they like that small orchards are getting a new lease on life; they like a frosty aduli
beverage on a hot day (and they're maybe a little tired of beer); they are avoiding
gluten; ihey are focused on buying organic/local; they \^ant to try making it
themselves; they v\ant to share it with others.
The music has also proven to be a great draw. Roots Music across the region
continues to have a loyal audience, and in fact, attendance at Chinook
Entertainment festivals is increasing.
https://wuirv.dailyrecordner,r,s.conr/outdoorslkeen-connects-windfall-cider-fest-and-
roots-music-is-abouVarticle 5d78b6f8-8126-5756-9c08-2681d3168ac1.htm|
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Supporting Documents Yor.r nay upload any supporting docunenis such as graphs, inages, diagrans, narketing naterials, etc.
2020 Cider Event_Option B.pdf 160.29K8
One ueek auay email- WindFall.pdf 56.96K8
final poster.pdf 2.96M8
You are allowed to subnit up to 3 single page (l.S Lefter) docunents in JFq FDFor llFFfornat
7l Previous Lodging Tax Grant Information
Previous Years
Awarded Lodging Tax
Grants*
Fbs your event received Lodging Tax funds in previous years?
i No, this evenVproject has not previously received Lodging Tax Funding
C Yes, 1 year previous
G Yes,2 years previous
a Yes, 3 or more years previous
How many participants and spectators attended last year's activity and/or will attend
this year?
Prior Year*
500
Projected *
1,000
How many days didlwill your event occur?
..*E)Qlanatron
Funding Shortfalls*
Matching Funds
Percentage
Verification of ln-kind
Contributions
9l Project Budget Overview
Please complete budget for this project/proposal. lf your agency operates independently of this project application il may
not be necessary to submit the entire agency budget. You must submit a budget which specifically pertains to the
projectlevent for which you are requesting funding and adheres to the basic budget format shown below.
The budget must include anticipated revenues, e4genditures, and any potential profit or loss. For projects/events which
are ongoing for more than one (1) year, please also submit actuals from the previous three (3) years of operations
(need not be consecutive) for the project/proposal if applicable.
For any claimed in-kind contributions valued at $500 or more and related to marketing/advertising, you must
submit verifying documentation which assures the contribution will be provided, For instance, if you are
claiming in-kind coniributions in the form of advertising match, a binding contract itemilng the matching value and
obligating each pa(y must be provided.
ATTENTION: ln an effort to allow an adequate level of flexibility for all applicanls, noi all fields in ihe budget portion are
required io be filled before this form is submitted. Providing all applicable data is your responsibility, failure to do
so will potentially jeopardize your application's chance for review
It not, why not?
We haven't applied for any funding from any of our proposed or promised 2020
sponsor partners simply because the 201 9 event hasn't happened.
Flouever, Tree Top and Solarity Credit Union have both verbally promised to
support next year, and their community giving season (time to apply) is in
November.
CiderCraft and Sip Maga2nes have told us definitely they want their names
associated with this event, as has the NW Cider Association.
I have estimated, based on our verbal conversations, the approximate amount of
potential sponsorship from these known partners below.
CiderCraft and Sip in particular are excited about this new eveni and have
indicated "r,rrre want to help make this a landmark event", and they will bring their
industry contacts with them.
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\Arhat changes would occur if the prqiect couldn't be funded?
lf WindFall was to not receive any lodging tax funding, raie u,ould need io analyze
ttltich parts of the event to reduce. Likely NPR and Chinook Entertainment costs
urrculd be reduced - that uould mean smaller name bands attending.
Since none of the lodging tax can be used for food or drink, (wtrich is half the
theme of the overall event), WindFall uould probably have to choose smaller, less
well-known bands, hire a cheaper stage and have a lovwr quality show
That uould be a shame, since it appears that the initial interest from many people
is the attraction of the known bands. For instance, since vrc booked Old Salt Union
as a headliner (for 2018) they have been touring the vlest, and are nownamed as
one of the rising stars in the bluegrass scene.
Until this event has a few years and a performance record, funding will be critical to
get quality entertainment, and to get the vracrd out about it.
2500 character linit.
68.40
lhis fidd will auto fill with the conect percentage based on your inpr.rt to budget section bdoiv
For any clainEd irFkjnd contributiors valued at $500 or rrore and related 10 narketinfladvertising, you nust subnit
verifying docunentatio'] which assures the contribution will be provided.
Account Name
Supplies
Printing
Ticket Sale Fees
Event Venue Fees
Travel
Food for Volunteers
Insurance
Advertising
Licenses
Liquor Costs
Entertainment
(Chinook Fest)
Expense Totals
Profit & Loss
Past Actual 3
$ 0.00
$ o.oo
$ o.oo
$ o.oo
$ 0.00
$ o.oo
$ o.oo
$ o.oo
$ o.oo
$ o.oo
$ o.oo
Past Actual 2
$ 3218.00
$ 1314.00
$ 266.00
$ 1s28.00
$'190.00
$ 122.00
$ 200.00
$ 5375.00
$ 70.00
$ 4000.00
$ 9000.00
Past Actual 2
$ 25083.00
Past Actual 1
$ 0.00
$ 0.00
$ 0.00
$ o.oo
$ o.oo
$ o.oo
$ o.oo
$ o.oo
$ o.oo
$ o.oo
$ o.oo
Projected
$ 5000.00
$ 2500.00
$ 350.00
$ 1400.00
$ 200.00
$ 200.00
$ 200.00
$ 10000.00
$ 70.00
$ 4500.00
$ 22140.00
Projected
$ 46560.00
Past Actual 3
$ 0.00
Past Actual.l
$ 0.00
Past Actual 3
$ o.oo
Past Actual 2
$ -710.00
Past Actual 1
$ 7180.00
Projected
$ 44192.56
Application Certification
The applicant here certifies and affirms: 1. That it does not noq nor will it during the performance of any contract arising
from this application, unlawfully discriminate against any employee, applicant for employment, client, customer, or other
person who might benefit from said contract, by reason of age, race, color, eihnicity, sex, religion, military staius, sexual
orientation, creed, place of birth, or disability; 2.Ihat it will abide by all relevant local, state and federal laws and
regulations and; 3. That it has read the information contained in the lnstructions on pages 1 and 2 and undersiands and
Wll comply with all provisions thereof.
Certified by:
Name*Sarah Maes
Sign
Applicant's Title*WindFall Master Fester
J.il.r'lt[ltalj xEvrniluE saRvIcEP. O. E(rx 2509
CI!{qIIINATf, OE ,i[5201
DaEe; AllS 0l m
DEPANT|| TTT OF lEB TREAST'RY
@)Ioyer Irlemtif lcatl.@ Ifimber :
224A4902L
DI,ll;
1705306?80r.013
CsEteet Ecrsolr:
!. NAYNB BSIEB ID* 3T462
e@Cact felepbone llufiber:(8771 8a9-5sOO
Itublib @arity StaEug:
170(b) (rl (Al (vt)
KIrrItAg BrvIROltilm{rAI, EOUCATTOTV
ngtToRx
PO EOX 587
EI.T.F.|{SBIIRC, rA 98926
hear AipticanE:
our letter datcd $(mY 2OA2, slaled r/qu rqufd bc exeqrt frnm Federal
i.ncome ua:c un.rler sectlcnr 501 (cl (31 of tbe lutexral RevEBue code, and 1pu woulcl
b6 treabod'as a publ-lc obarl,ty aturlDg all advance nr.fing perLod.
Eased ou our recot@ ard on Elre i.lrfornatlon 1lrlu strbmitted, rre aJte pleased to
cogfirE tJrat yurr arre exeqrt, trnder €esuior 5o1. (c) (31 of, tbe Corle, aud l'ou ate
cl'aggificd ae a publltr cbarlty under Fh€ @da Fectiou lt€ted i-n cba beadingr of
' Ehis leEter-
Ppblicablon 55?, Tax-Eureqre Statsua for Yqrr orgaDl.zaclon, provides debailed
LnfonneEl.on a-bout your righte and resporttibillties as ira exeqrF oqganizaEi@.
-You may {equest a 6opy'ty calling tJre eolt-free number f,or forms,- (goot AZg-iglS. fnSormallon ls also avalletile qr sur rBteraet neb sl'Ee at
rnw,i.ro"gov.
If you have general gucaElole about eneqrt organlzaElons, pleaae eall our
lotl-free nunber phowa' ia Ebrs headlng batsween S:OO a-m- - 5:30 p-rb. Eattera
t,ime.
Flease keep thia lebter iu yuur peEua[rint resords.
Stacerely youts,
#t a
I !ertrer
BcerPt otgralizatslans
x,uliFgB alal Aglreementa
ilercer ro50 0o/c6l
r)
E
Service Agreement made as of 09 / 25 / t9 between KEEN ("Purchaser") and Chinook Entertainment, LLC ("producer")
for the terms and conditions herein set forth.
1. Event/Venue: Windfall Cider Fest
Venue Address: 901 E. 7th Ave., Ellensburg, WA 98926
2. Service Agreement: Producer shall provide booking, contracting, advancing and payment to Artist(s) for below
Engagement Date & Times. Producer shall provide booking and coordination of stage, sound, lights and technical
engineers and make payment to those production vendor(s).
3. Engagement Date(s) and Time(s): TBD. Est. October 2020. Music runtime 4:00pm - 10:30pm.
4. Compensation: Purchaser shall pay Producer 522,t40.0O
Stage/Sound/Lights S4,7oo.oo
Entertainment (4 actsl S12,5oo.oo
Hospitality/Hotels (excludes drink
tickets/scrip and meals)
Si.,25o.oo
Booking/Production Coordination Fees s3,690.00
5. Payment Terms: 50% deposit (S11,070.00) due Ju ly Ist, 2020. Balance ($i.1,070.00) due Day of Event.
6. Special Provisions: Purchaser to provide and pay for Artist Rider requirements not outlined in Compensation
above.
Failure to present the Event or lnclement Weather shall not relieve the Purchaser of the obligation to pay
agreed upon compensation herein.
This Agreement and any attachments including but not limited to "Additional Terms and Conditions", and any other
addenda referenced incorporated herein constitute the entire agreement between parties, shall be governed by the State
of Washington law, and may be modified only by signed writing. The persons signing below warrant they have authority
to bind the parties to the terms of this Agreement. The Agreement will not be executed untilsigned by all parties below.
09/2sl2OL9
Authorized Representative
Fresh Hop Committee
Date Cody Beebe
Chinook Entertainment LLC
PO Box 309, Naches, WA 98937
509.969.s930
TIN:46-2918278
Date
Chinook Entertainment I PO Box 309, Naches, WA 98937
Additional Terms and Conditions
L. Purchaser agrees to furnish and pay for, at its own expense (a) on the date(s) and at the time(s) of the Engagement
above mentioned allthat is necessary for the proper presentation of Event, including but not limited to; a suitable,
permitted location, necessary electricians, all licenses (including musical performing rights licenses), security,
special police, ushers, ticket sellers, ticket takers, appropriate and sufficient advertising, (b)all music royalties in
connection with Artists' regulatory company, (c) all sales and amusement taxes.
2. ln the event of sickness or accident to Artist or if a performance is prevented, rendered impossible or infeasible
by any act or regulation of any public authority or bureau, civil tumult, strike, epidemic, interruption in or delay
of transportation services, war conditions, emergencies or any other similar cause beyond the control of Artist, it
is understood and agreed that there shall be no claim for damages by Purchaser and Artist obligations as to such
performance shall be waived. ln the event of such non-performance for any of the reasons stated in this
paragraph, if Artist is ready, willing and able to perform, Purchaser shall pay the full compensation hereunder,
othenruise, the monies (if any) advanced to Artist shall be returned on a pro-rata basis.
3. lnclement weather rendering performance impossible, infeasible or unsafe shall not be deemed a force majeure
event and payment of the agreed upon compensation shall be made not-withstanding. lf Purchaser and Artist
disagree as to whether rendition of performance(s) is impossible, not feasible or unsafe because of inclement
weather, Artist's determination as to performance shall prevail.
4. ln the event Purchaser refuses or neglects to provide any of the items or to perform any of the items or any of its
obligations herein stated, and/or fails to make any of the payments as provided herein, Producer shall have the
right to refuse to perform this contract, and to refuse performance by Artist. Producer shall retain any amounts
therefore paid and Purchaser shall remain liable for the agreed upon Compensation herein set forth.
5. The entertainment presentation shall be billed and marketed in such order, form, size and prominence as directed
by Producer on all advertising and publicity issued by or under the control of the Purchaser. Artist's name or
likeness may not be used as endorsement or indication of use of any product or service nor in connection with
any corporate sponsorship or tie-up or merchandising without Artist's prior written consent.
6. Purchaser shall not itself nor shall it permit others to record, broadcast, televise, photograph, or otherwise
reproduce the visual and/or audio performances hereunder, or any part thereof without expressed written
perm ission from the Artist's representatives,
7. Artist shall have the exclusive right to sell souvenir programs, ballet books, photographs, records and any and all
types of merchandise including but not limited to articles of clothing, posters, stickers, etc. on the premises of the
Event/Venue of performance without any participation in the proceeds by the Purchaser.
8. Unless stipulated to the contrary in writing, Purchaser agrees the Artist may cancel the engagement hereunder
without liability by giving the Purchaser notice of at least sixty (50) days prior to the commencement date of the
engagement hereunder. ln the event of cancellation by Artist as set forth in this paragraph, Producer shall make
its best efforts to contract a comparable substitute and Purchaser shall not hold Producer liable, apply penalty or
fees or withhold Compensation.
9. Artist shall have exclusive control over the production, presentation and performance of the engagement
hereunder. Artist shall have the sole right, as Artist may see fit, to designate and change at any time the performing
personnel. Purchaser agrees (a) to comply promptly with Artist's directions as to stage settings for the
performance(s) hereunder, (b) that no performers other than those furnished by the Artist hereunder will appear
on or in connection with the engagement without expressed written permission from the Artist's representative.
10. Nothing in this agreement shall require the commission of any act contrary to law or to any rules or regulation of
any union, guild or similar body having jurisdiction over the services and personnel to be furnished by Artist or
Purchaser hereunder. lf there is any conflict between any provision of this agreement and any law, rule or
regulation shall prevail and this agreement curtails, modified or limited only to the extent necessary to eliminate
Chinook Entertainment I PO Box 309, Naches, WA 98937
such conflict. Purchaser agrees to comply with all regulations and requirements of any union(s) that may have
jurisdiction over any of the said materials, facilities, and personnel to be furnished by Purchaser
11. Purchaser hereby warrants and represents that Purchaser has and will maintain in full force and affect, a general
liability insurance policy with a reputable insurance company, licensed to do business in the State of Washington.
Said policy must provide coverage in an amount of no less than $tw per occurrence for property damage and/or
bodily injury. A certificate of insurance related to the coverage listed above shall be furnished by Purchaser upon
request.
12. Purchaser hereby indemnifies and holds Chinook Entertainment as well as their respective agents,
representatives, principals, employees, officers and directors, harmless from and against any loss, damage or
expense, including reasonable attorney's fees, incurred or suffered by or threatened against Chinook
Entertainment, LLC or any of the foregoing in connection with or as a result of any claim for personal injury or
property damage or othenryise brought by or on behalf of any third party person, firm or corporation as a result
of or in connection with the engagement, which claims does not result from the active and willful negligence of
the Artist.
13. Chinook Entertainment, LLC acts herein only as agent for Artist and assumes no liability for any act of commission
or omission on the part of either Artist or Purchaser. ln furtherance therefore and for the benefit of Chinook
Entertainment, LLC, it is agreed that neither Purchaser nor Artist will name Chinook Entertainment, LLC as party
in any civil action or suit arising out of, in connection with, or related to any act(s) of commission or omission of
Purchaser, Artist or Chinook Entertainment, LLC.
14. This Agreement (a) cannot be assigned or transferred without the written consent of Producer, (b) contains the
sole and complete understanding of the Parties hereto and (c) may not be amended, supplemented, varied, or
discharged, except by an instrument in writing signed by both parties. The person executing this Agreement on
Purchaser's behalf warrants his/her authority to do so, and such person hereby assumes liability for the payment
of said Compensation in full. Signatures of the Parties, either electronic or transmitted by facsimile or e-mail, shall
be deemed to be their original signatures for all purposes.
Chinook Entertainment I PO Box 309, Naches, WA 98937
WindFall Cider Fest - One Week Away!
With the weather this weekend, it's safe to say summer is officially over. We're happy you're
choosing to celebrate (or mourn) the changing of the seasons with us.
We're down to the last week before the event, and we hope you're as excited as we are. We're
looking fonrrard to seeing you on October 5th at the Western Village of the Kittitas Valley Event
Center (free on-site parking at the corner of 8th and Alder). Gates open at 2:45, and cider starts
pouring at 3.
Speaking of cider, we've had a few last minute changes and we're excited to welcome Union
Hill Cider Co. to our lineup. Whatever your tastes, you'll be sure to find something to your liking,
with more than 10 cideries on-site. We'll also have beer and wine available, if that's your thing.
We've got a great lineup of toetapping, head-bobbing bands, hailing as close as Ellensburg and
as far as Nashville. This ain't your grandpa's bluegrass! But we're sure he'd recognize the roots
and rock out as much as anyone. Check out our bands and get pumped for next weekend!
Just as a reminder, this is a 21+ event, You will need your lD at the door. We will have a list of
registered attendees, so no need to print out your email confirmation.
lf you can convince two more of your friends to pre-register online, we'll hook you up with some
special swag at the bottle shop. Just have them enter your name as a promo code when they
register.
lf you are looking to make a weekend (or more!) out of your visit, please check out
https://vrnrvur.centralwashingtoncolor.com/ with some great ideas for hiking, shopping, staying,
and exploring. We love our County and know that you will too!
Here's to harvesting fruits, daylight getting tighter, musical roots, and hard cider!
Sarah Maes and the WindFall committee
@
J!.G
ffifld@r
Kittitas Environm ental
Education Network Presents
@ @@ib6 b4uAfle
12 Ciderhouses
gather in Ellensburg for
the biggest craft cider tasting event
in central Washington
Live Music
Head for the Hills
Fort Defiance
Young Feller
Killdeer String Band
October 51 2iolg llsoo pm-!3oo
Kittitas Valley Event Center T9estern Town
Festival Pass includes tasting gtass and 6 pours
$lS in advance or $4o at gate
vtrvtrvy.windfal lciderfest.orlg
Craveable food in the
Mfi#,Enlgffi
<ECW
FdwardJones
,Fl
T
ELLEh{SB{JRG ,COtr,f
Room from
Cllenrburg Canyon Winery LIVE LIFE IN COLOR
Last
Korbuszewski
Abad
Adamson
Althauser
Anderson
Asbury
Barrick
Beedle
Bender
Bergman
Berkas
Bramble
Brewer
Broderius
Bugner
Burk
Byers-Kirsch
Casey
Chissus
Clark
Clemens
Clerf
Clinton
Cook
Craven
Dalton
Didricksen
Dobbins
Driscoll
Dunning
Edwards
Eklund
Erikson
fiorito
Foster
Gabriel
Garey
Gee
Gibson
Gibson
Gilliom
First
Lisa
Lindsey
Diana
Gordon
Megan
Ashley
Holly
Brandi
Dustin
Ethan
Jennifer
Tedman
Jim
Bobbi
Keyna
Nicole
Jan
Megan
Aidan
Rotierta
Mike
Michelle
Hayley
Kirsten
Chelsey
Paul
Daniel
Ryleigh
Diane
Madelyn
Susan
andrea
Haley
leslie
Megan
Mari
Coral
David
Elizabeth
City
Renton
Port orchard
Bonney Lake
Ellensburg
Olympia
Peshastin
yakima
Ellensburg
Spokane
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Winchester
Ellensburg
Snohomish
Ellensburg
Ellensburg
Ellensburg
Spanaway
Okanogan
Wenatchee
Las Vegas
Ellensburg
Ellensburg
Kittitas
Richland
Kirkland
Ellensburg
Leavenworth
ellensburg
Yakima
Ellensburg
Olympia
Yakima
seattle
State
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
ldaho
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Nevada
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washi
Washington
Washington
Washington
Wqshington
Washington
Godinho
Greene
Fiona
Cqrol
Shawn
Street
874|LWACO Place NE
6450 E hilldale road
6514 188th Ave E
600 W. 11th Ave
2309 Jackson Ave. NW
3496 Hansel Lane
2L7 s. 35th ave
1241Charlton Road
1910 S Canyon Woods Lane
1010 E 3rd Ave
306 N Poplar St
800 S Douglas St
3560 Pheasant Ln.
240 Brown Road
705 Park Place
8760 Parke Creek Rd
1659 Woodside Rd
L10 w 6th Ave #135
67L4 124th pl se
1003 Chamith Lane
1307 N Vuecrest
P.O. Box 1507
24809 34th Ave E
PO Box 129
808 Monroe St
568 Lennox Drive
1301 N main st.
1900 N. Brooklane st. Aprt. K7
208 N. Okanogan St., POB 642
2894 Salk Avenue Apt 302
10656 NE 133rd Pl.
331 hazel lane
PO Box 2031
po box 781
7901 Cresfields Rd
1971Wilson Creek RD
1055 Fir st se
704 N.47th Ave.
PO Box 929L
:110 W. 6TH AVE, #245
PO Box 2L
,545 Mellon Rd
I 1012 Denny Ave
EL!ENSBURG
Cle Elum
Castle Rock
Cle Elum
Gruber
Haldeman
Haldeman
Hamlin
Hart
H utch i ns
Jennings
Jewell
Jilot
Johnson
Johnson
Johnson
Johnson
Johnson
Kiesel-Nield
Killgore
Ko
Kuban
'Kurfurst
Lambert
Latham
LeFave
Lemus
Lenberg
Lewis
Li nd
Lozano
Maenhout
Maes
Maes
Cassandra
Amie
Michelle
Angelica
Richard
Savanna h
Tim
Peter
Tessa
Bob
Emily
Ja nie
Pauline
Zachary
Kathleen
Jeanne
Kaung
Jeanne
Sheri
Eileen
Ray
Carina
Daisy
Joey
Rodney
Elizabeth
Taurino
Julie
Cathleen
Ju lia
Charlie
Brenda
Duane
Randy
Michelle
Jessica
Dean
Terry
Steve
Janie
Lene
Ellensburg
Monroe
Renton
Ellensburg
Ellensburg
Burien
Kittitas
Ellensburg
Coeur d Alene
Ellensburg
Auburn
cle elum
Auburn
ELLENSBURG
Desert Aire
Ellensburg
Ellensburg
Seattle
Bonney lake
Seattle
Selah
Moses Lake
Ellensburg
Yakima
Yakima
Ellensburg
Ellensburg
Roslyn
Renton
Missoula
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Kittitas
East Wenatchee
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Walla Walla
Ellensburg
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,Washington
Washington
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ldaho
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Washington
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Montana
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
, Washington
Washington
Washington
Washington
Majidian Maryam
McCarter Patchel Jenna
,McKinney Betty
McKinney
McPherson
Mehal
Mitchell
Montgomery
Morris
Neal
Nix
Olson
Opedal
Pedersen
2001 N Walnut St Apt L23
20080 Ambers PL SE
20L Union Ave SE Unit 235
l"101Jennie Circle
'101 N Pine St
627 S 189th St
Po box 885
P.O. Box 1162
'419 E wallace Ave
300 E Manitoba
5223 Highland Dr SE
po box 996
26L3 Pike St SE
PO BOX 693
215 Pear Pl SW
1104 N B St
2505 N. Columbia St
812 NW 50th ST
6514 188th ave e
IOO79 18th Ave SW
440 Buffalo Rd.
982 Rd 4 N.W
308 E Country Side Ave
200 Kittitas Canyon Rd
P.O. Box 1789
,942L Reecer Creek Rd
L119 E. Franklin Street
PO Box 785
85L Lynnwood Ave NE
535 S 2nd St W
303 N Walnut Street
910 E gth Ave Apt L
308 E Bender Road
308 E Bender Rd
PO Box 828
1050 S. Union Ave
531 Fields Rd
904 E. 2nd Ave.
111 E. Lexus Lane
220 E Bender Rd
:945 Dogwood Lane
113 E. 9th Avenue
'2360 Howard Rd.
904 E Manitoba Ave
Perry
Peters
Quantrille
Quinn
Ramsey
Rathjen
Robison
Rodriguez
Romfo
Rosecrans
Rueth
Rushton
Salita
Schmidt
Seaman
Seeber
Sharar
Sleeper
Smith
Smith
Smith
St. John
Stetner
Ta ngsu rat
Tasker
Timko
Titus
:TrujilloWilliams Loralee
Van Den Hoek Andrew
VanBerkom Amanda
Vavricka Zach
Virdi Rubal
Watkins Robyn
Watson Conor
Watson Jeff
Watson Tim
Whitcomb Wayne
Whitcomb{ohnsr Kane
White Aubrey
Whitsett
Wilder
'Wood
Wright
Tinn
Chris
Kaitlyn
Bria n na
Kaitlin
Kelly
L965 Thurston Ave NE
1401Skyline Drive
PO box 595
1201 S Cloverdale St, Apt 6
12721,68th Ave SE
359 S 76th Ave
318 s mty daniels dr
2535 Carriage Loop
4306 Snowmountain rd
706 S Cypress Ct
508 Ramona Avenue
1800 N Trails Edge Dr.
47L5 42nd Ave SW, 323
L2291,hwy 10
1602 N BROOK CT APT 3
6703 89th St Ct E
390 Cattail Road
305 East 3rd ave Apt C
IO7 90 Peter Anderson Road
20L Southridge Drive
611 e Kyllo rd
280L Highway 395 S
113 W Joanna Place
60L 1./2 N 5OTH ST
2503 N Columbia st
180 Pendleton Dr.
Po box 1334
4203 W Kennewick Ave Unit 1-6
605 S. Tamarack St Apt #2
1420 NW Gilman Blvd. Unit 2145
401 W 7th Ave
12905 126th CT ne Apt 1206
1601- Sparrow KnollAve
L0L Wilson Creek Road lot 25
122 M Street SE
3916 N Potsdam Ave PMB# 1291
T4LL9 SE 187th ST
351View Lane
1804 N Walnut St Unit 3
209 S Sampson
PO Box 858
197L2 se 266th pl
1603 N Glen Drive
519 23rd Ave Apt 4
Kelly
JoAnn
Charles
'Athena
Julie
Kylee
Stephen
Ierfl
Lowell
Melanie
Nichole
7oe
Monika
Brandon
Jerad
Ch rista
Janice
Silas
Julie
, Marie
Rosalynd
Katie
Ryan
Thaswan
Erin
Michele
Annette
Olympia
Ellensburg
Darrington
Seattle
Snohomish
Yakima
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Yakima
Ellensburg
Wenatchee
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:Washington
,Washington
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Washington
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South Dakota
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, Washington
Washington
Washington
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Ellensburg
Seattle
Ellensbu rg
Ellensburg
Puyallup
Ellensburg
:Ellensburg
Burlington
Ellensbu rg
Ellensburg
Valley
Ellensburg
SEATTLE
Ellensburg
Ellensburg
Kittitas
Kennewick
Ellensbu rg
lssaquah
Ellensburg
Kirkland
Ellensburg
Ellensbu rg
Auburn
Sioux Falls
Renton
Ellensburg
Ellensbu rg
Ellensburg
Kittitas
'Covington
Ellensburg
Seattle Washington
Kittitas County Lodging Tax
Volunteer Match Cider Fest 2020
TasksVolunteer Name
JillScheffer
Stefanie Wickstrom
Thatcher Montgomery
Sarah Maes
Landon Shaffer
Gary Cox & Jerry Scoville
Event Day Volunteers (20
people for 6 hours
average)
Board President, Event Planning, Design,
Marketing, Promotions, Budgeting, Tracking,
Purchasing, Ticket, and All Event Tracking and
Reporting
KEEN Board Treasurer - project financial
oversight and management
Event ticket sales management, coordination
and reporting
KEEN Board Member and Cider Fest Master
Fester - all event details and planning
extraordinaire
KEEN Board Member, Volunteer Coordinator
and Security lead
KEEN Board Members at large - project
oversight and financial oversight, event day
dssistance
Rate* Hours
S zs.+g
set up, tear down, pouring, scrip taking and
more
S 2s.43
S 2s,43
S 2s.43
$ zs.+g
$ zs.+g
220
t32
64
400
220
I20
120
t276
S 2s.43
Total
*
I ndependent Sector Non
profit Volunteer Rate
s
Total
5,594.60
3,356.76
1,,627.52
s
s
s 10,L72.00
5,594.60
3,051.60
3,051-.60
S 92,448.68
s
s
s
Exhibit "B"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section 1. Branding
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism
information as follows:
A. Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo with an operational link to the site(s). The logo must be displayed on the
contractor's home page, it must be sized no smaller lhan% inch in height, and must be
surrounded by appropriate white space to allow easy recognition and legibility. Contractors
shall not change the logo(s) in color or appearance.
B. Print Advertising and Online Displav Advertisine of all types ( including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party
websites, streaming displays, etc.) must include the County's and appropriate City's tourism
website logo. The logo must be sized no smaller lhan% inch in height, and must be surrounded
by appropriate white space to allow easy recognition and legibility. Contractors shall not change
the logo(s) in color or appearance.
C. Video Advertisine of all types (including but not limited to television, online, electronic kiosks,
motion billboards, etc.) must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller than% inch in height, and must be surrounded by appropriate
white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
Section 2. Adverti Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A. Print Advertising:
L. Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed alIO0% of the cost, including any production costs, To
operate exclusively outside of Kittitas County, the provider must not be physically located in
the County and/or not distribute any media within the County.
2. Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to L0 days prior to
the event may be reimbursed at tOO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 A, (2)(a) above, advertising reimbursement requests must include a
statement from the media provider specifying the percentage distribution to areas
outside of Kittitas County. Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs,
B. Television Advertisins:
1. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed at tOO% of the cost, including any production cost.
2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed at l00o/o of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 8,2(a) above, advertising may be reimbursed at the rate of 70% of
the total cost, including any production costs.
C. Online Advertising:
1. Online advertising and promotion may be reimbursed at 100% of the cost, including any
production cost.
2. Streamed media (radio, television, other) requests for reimbursement must include a
statement from the media provider specifying the percentage of recipients which are
outside of Kittitas County. Reimbursements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs.
D.D Mail:
L. Direct mail advertising may be reimbursed at lOO% of the cost, including any production
cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to
receive reimbursement, a list of the addresses and a signed statement from the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
required documentation.
E. Flyers/Posters:
1'. Flyers or posters which are placed outside of Kittitas County may be reimbursed at LO}% of
thecost,includinganyproductioncost. lnordertoreceivereimbursement,alistofthe
locations where flyers or posters were posted outside of Kittitas County, a signed statement
from the contractor that the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.
2. Banners which are placed inside of Kittitas County may be reimbursed at tOO% of the cost,
includinganyproductioncosts. lnordertoreceivereimbursement,thebannercannotlista
specified date or location. Request can only be made one time,
3. Signage (site layout use only) which are placed inside of the venuefacility of the event may
be reimbursed at LOO% of the cost, including any production costs, ln order to receive
reimbursement, the signage cannot list specified date or location. Request can only be
made one time. (i.e. ADA Parking/Parking, Loading Zone, Evacuation Route, Bathrooms, and
Stage locations)
F. Radio Advertising
L. Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed atIOO% of the cost, including any production cost.
2. Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed atL}Oo/o of the cost, including any production cost,
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 F,2(a) above, advertising may be reimbursed at the rate of 30o/o of
the total cost, including any production costs.
G. Operation Reimbursement:
1,. Operation costs may be reimbursedTOO% of the paid invoice cost. ln orderto receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list. lnvoice provided must include notation of payment with proof
of payment.
2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
at IO0% of cost. ln order to receive reimbursement, a signed statement from the receiver
along with other required documentation. Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.
3. ltems not eligible for reimbursement:
a. Salaries of employees
b. Capitol purchases- any item with 3+ years life and over 55,000,c, Licenses, permits, insurance, or credit card fees