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2019-06-10-minutes-public-works-study-session
KITTITAS COUNTY COMMISSIONERS Public Works Study Session Regular Meeting Monday June 10, 2019 -1:30 PM Commissioners' Auditorium 205 West 5th Room 109 - Ellensburg 1. Call to Order 2. Request to Approve a Resolution Rescinding Ordinance No. 2019-008 and Replacing the Action to Vacate Micheletto Road by Resolution. 3. Request to Approve a Resolution Rescinding Ordinance No. 2019-009 and Replacing the Action to Vacate Hartman Road by Resolution. 4. Request to Approve a Resolution to Authorize the Chair's Signature on KPFF Task Order No. 18 - Special Haul Vehicle Load Ratings. 5. Request to Approve a Resolution to Authorize the Chair's Signature on Supplement No. 2 to KPFF Task Order No. 16 Big Boulder Creek Bridge Replacement Project. 6. Request to Approve a Resolution Authorizing the Chair's Signature on Change Order No. 1 with Big R Bridge - Big Boulder Creek Bridge Replacement Project. 7. Request to Approve a Resolution to Authorize the Interlocal Agreement with the City of Cie Elum, WA Supporting Utility Extension to the new Upper County Shop at 51 No. 5 Mine Road, Cie Elum, WA. 8. Request to Authorize Advertisement for Statement of Qualifications for General Engineering and Planning Support Services for Bowers Field. 9. Request to Approve a Notice of Public Hearing to Consider the Lease of Lot -30 of the Kittitas County Airport Binding Site Plan. 10. Request to Approve a Notice of Public Hearing to Consider the Leasing of Kittitas County Water Rights through Public Auction. 11. Tipton Road Speed Study 12. Thrall and Payne Road Speed Study 13. Fleet Management Software Purchase and Telematics Integration 14. Other business 15. Adjourn Created on 6/7/2019 10:22:31 AM KITTITAS COUNTY PUBLIC WORKS STUDY SESSION MINUTES COMMISSIONERS' AUDITORIUM, 205 WEST STH ROOM 109 - ELLENSBURG Regular Meeting MONDAY 1:30 PM JUNE 10, 2019 Board members present: Chairman Cory Wright; Vice -Chairman Brett Wachsmith; Commissioner Laura Osiadacz Others: Mark Cook, Candie Leader, Arden Thomas, Liz Remeto, Public Works; Dan Carlson, Jessica Miller, Community Development Services; Erin Moore, Public Health; Amy Cziske, Lisa Murray, Treasurer's Office At 1:59 pm Chairman Cory Wright opened the Public Works Study Session. Mark Cook requested to remove Item No. 11 - Tipton Road Speed Study. REQUEST TO APPROVE A RESOLUTION RESCINDING ORDINANCE NO. 2019-008 AND REPLACING THE ACTION TO VACATE MICHELETTO ROAD BY RESOLUTION Mark Cook stated that in 2015 staff revised the road standards removing county roads being listed in Title 12. Mark Cook continued that this action allowed the vacation of county roads by resolution. Mark Cook added that this action is correcting the mistake of vacating Micheletto Road by rescinding Ordinance 2019-008 and approving said vacation by resolution. Vice -Chairman Brett Wachsmith made a motion to approve Resolution 2019-096 Rescinding Ordinance No. 2019-008 and Replacing the Action to Vacate Micheletto Road by Resolution. Commissioner Laura Osiadacz seconded the motion. Motion passed 3-0. REQUEST TO APPROVE A RESOLUTION RESCINDING ORDINANCE NO. 2019-009 AND REPLACING THE ACTION TO VACATE HARTMAN ROAD BY RESOLUTION Mark Cook stated that this item is the same as the last action for Micheletto Road. Mark Cook continued that staff is asking for approval of the resolution for the vacation of Hartman Road. Vice - Chairman Brett Wachsmith made a motion to approve Resolution 2019-097 Rescinding Ordinance 2019-009 and Replacing the Action to Vacate Hartman Road by Resolution. Commissioner Laura Osiadacz seconded the motion. Motion passed 3-0. REQUEST TO APPROVE A RESOLUTION TO AUTHORIZE THE CHAIR'S SIGNATURE ON KPFF TASK ORDER NO. 18 - SPECIAL HAUL VEHICLE LOAD RATINGS Mark Cook stated that recent action by Federal Highways requires new load ratings be done on bridges within one (1) mile of an Interstate. Mark Cook continued that KPFF has been under contract since 2017 and offered to conduct the load ratings for approximately $262,000. Mark Cook added that this cost does seem high, however, there are fifty (50) bridges to complete and with the breakdown it's about $5,000 per 2019-06-10 MINUTES N bridge. .Mark Cook stated that KPFF is familiar with the county's bridges since they have performed bridge inspections under a separate task order. Discussion was held. Vice -Chairman Brett Wachsmith made a motion to approve Resolution 2019-098 to Authorize the Chair's Signature on KPFF Task Order No. 18 - Special Haul Vehicle Load Ratings. Commissioner Laura Osiadacz seconded the motion. Motion passed 3-0. REQUEST TO APPROVE A RESOLUTION TO AUTHORIZE THE CHAIR'S SIGNATURE ON SUPPLEMENT NO. 2 TO KPFF TASK ORDER NO. 16 BIG BOULDER CREEK BRIDGE REPLACEMENT PROJECT Mark Cook gave background on the project at Big Boulder Creek and stated that staff conducted a Mandatory pre-bid site visit and only three (3) contractors attended. Mark Cook continued that all three (3) contractors declined to bid on the project as proposed but one (1) suggested they would bid with an alternate design. Marr Cook added that this dialogue showed the need to issue an addendum for the project for an alternate project. Mark Cook stated that this Task Order is for the additional work needed to make necessary changes and issue addendum documents. Discussion was held. Vice -Chairman Brett Wachsmith made a motion to approve Resolution 2019-099 to Authorize the Chair's Signature on Supplement No. 2 to KPFF Task Order No. 16 Big Boulder Creek Bridge Replacement Project. Commissioner Laura Osiadacz seconded the motion. Motion passed 3-0. REQUEST TO APPROVE A RESOLUTION AUTHORIZING THE CHAIR'S SIGNATURE ON CHANGE ORDER NO. 1 WITH BIG R BRIDGE - BIG BOULDER CREEK BRIDGE REPLACEMENT PROJECT Mark Cook stated that the bridge for Big Boulder Creek needs to be altered to reflect the changes to the project in the addendum to be issued. Mark Cook continued that this change order is to add running planks and remove gravel pans. Discussion was held. Vice -Chairman Brett Wachsmith made a motion to approve Resolution 2019-100 Authorizing the Chair's Signature on Change Order No. 1 with Bridge R Bridge - Big Boulder Creek Bridge Replacement. Commissioner Laura Osiadacz seconded the motion. Motion passed 3-0. REQUEST TO APPROVE A RESOLUTION TO AUTHORIZE THE INTERLOCAL AGREEMENT WITH THE CITY OF CLE ELUM, WA SUPPORTING UTILITY EXTENSION TO THE NEW UPPER COUNTY SHOP AT 51 NO. 5 MINE ROAD, CLE ELUM, WA Mark Cook gave background on the project for the new Upper County Shop facility and the placement of utilities. Mark Cook stated that with the pump failing at the Solid Waste Transfer Station discussions were had with the Cwty of Cle Elum to support an emergency extension. Mark Cook continued that an Interlocal Agreement needs to be put in place and the current agreement is drafted for services from the County to the City of Cie Elum not the other way around. Mark Cook added that he took the agreement in place and reworked it to reflect City of Cle Elum to Kittitas County for services. Mark Cook stated that with the 2019-06-10 MINUTES issue of timing he did not receive legal review on this document. Discussion was held. Vice -Chairman Brett Wachsmith made a motion to approve Resolution 2019-101 to Authorize the Interlocal Agreement with the Citylof Cle Elum, WA supporting Utility Extension to the new Upper County Shop at 51 No. 5 Mine Road, Cle Elum, WA. Commissioner Laura Osiadacz seconded the motion. Chairman Cory Wright stated that he supports this action but has reservations not having legal review. Motion passed 3-0. REQUEST TO AUTHORIZE ADVERTISEMENT FOR STATEMENT OF QUALIFICATIONS FOR GENERAL ENGINEERING AND PLANNING SUPPORT SERVICES FOR BONERS FIELD Mark Cook reported that the current on call contract with CenturyWest Engineering for general engineering and planning services has expired. Mark Cook stated that staff is asking to advertise for Statement of Qualifications for a two (2) year service package to assist staff with issues at Bowers Field. Mark Cook continued that he is meeting with the Federal Aviation Administration on Friday and reported on an electrical issue regarding a tenant lot and relocation of power. Vice -Chairman Brett Wachsmith made a motion to authorize advertisement for Statement of Qualifications for General Engineering and Planning Support Services for Bowers Field. Commissioner Laura Osiadacz seconded the motion. Motion passed 3-0. REQUEST TO APPROVE A NOTICE OF PUBLIC HEARING TO CONSIDER THE LEASE OF LOT C-30 OF THE KITTITAS COUNTY AIRPORT BINDING SITE PLAN Mark Cook stated that with the short timelines and following the direction of the Board of FISH moving to the Elmview site at Bowers Field he is requesting to set a Public Hearing to consider a lease of this property. Mark Cook continued that with the possibility of liability to Elmview he drafted a letter to FISH for their signature releasing liability until a lease is in place. Mark Cook added that he did not have legal review on the letter however, did use current lease language in it. Discussion was held. Vice -Chairman Brett Wachsmith made a motion to approve a Notice of Public Hearing to Consider the Lease of Lot C-30 of the Kittitas County Airport Binding Site Plan. Commissioner Laura Osiadacz seconded the motion. Motion gassed 3-0. REQUEST TO APPROVE A NOTICE OF PUBLIC HEARING TO CONSIDER THE LEASING OF KITTITAS COUNTY NATER RIGHTS THROUGH PUBLIC AUCTION Mark Cook introduced Arden Thomas, Water Resource Manager to present this item. Arden Thomas gave background on the drought concerns this season. Arden Thomas stated that curtailment and rationing will be taking place and Kittitas County does hold senior water rights. Commissioner Laura Osiadacz inquired if this has had legal review. Arden Thomas replied that legal review was done and the lease for water was drafted by water rights attorney. Discussion was held. Chairman Cory Wright requested a press release be done on the topic. Vice -Chairman Brett Wachsmith made a motion to approve a Notice of 2019-06-10 MINUTES Public Hearing to Consider the Leasing of Kittitas County Water -Rights through Public Auction. Commissioner Laura Osiadacz seconded the motion. Motion passed 3-0. THRALL AND PAYNE ROAD SPEED STUDY Mark Cook stated that the Board requested staff conduct a speed study at the intersection of Thrall and Payne Roads due to community concerns. Mark Cook continued that a study was conducted for seven (7) days and the curve at the crest of Thrall Road is potentially an issue. Mark Cook added that some surveying was done at the intersection and there is not enough room there to make a change. Mark Cook presented a solution of adding advisory signage at the curve and conduct another study to see if speeds lower at this location. Staff is suggesting scheduling a public hearing for the community to see the results. Discussion was held. Vice -Chairman Brett Wachsmith made a motion to approve the scheduling of a public hearing for July 2, 2.019 at 2pm. Commissioner Laura Osiadacz seconded the motion. Chairman Cory Wright suggested a site visit for the Board be done so they can see the issue as well. Motion passed 3-0. FLEET MANAGEMENT SOFTWARE PURCHASE AND TELEMATICS INTEGRATION Mark Cook introduced Liz Remeto, Finance Manager to present this agenda item. Liz Remeto gave background on the software and current procedures for tracking equipment. Liz Remeto stated that staff had demonstrations of different software out there and staff agreed that the one chosen is the best use to the department's needs. Discussion was held. Direction was given to :Hove forward with purchase. Meeting adjourned at 3:08 pm. 2019-06-10 MINUTES KITTITAS COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Cory Wright, Chairman BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2019 -_Q% RESCINDING ORDINANCE NO. 2019-008 AND VACATING NIICHELETTO ROAD PURSUANT TO PUBLIC HEARING AND BOARD DECISION ON JUNE -4,2019 WHEREAS: Public Works prepared Ordinance No. 2019-008 for Board of County Commission action following a duly conducted public hearing vacating Micheletto Road on June 04, 2019; and WHEREAS: Public Works removed county roads from Title 12 in the 2015 revision to the Road Standards; and WHEREAS: The Board of County Commissioners are now able to vacate county roads pursuant to resolution with county roads being removed from Title 12 in the 2015 Road Standards revision; and WHEREAS: It is now necessary to vacate Micheletto Road pursuant to resolution and rescinding the Board's vacation action from Ordinance 2019-008; and WHEREAS: The Board of County Commissioners does adopt the Director's/Engineer's Report presented during the public hearing conducted on June 4, 2019; and NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby authorize the Board's signature on this resolution vacating Micheletto Road and directs the Department of Public Works to remove Micheletto Road from the County Road Log; BE IT FURTHER RESOLVED that the Board of County Commissioners does find in the best interest of the public that no financial compensation is necessary for the vacation of Micheletto Road. DATED this 10th day of June, 2019, at Ellensburg, Washington. BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON C right, hairman �'. off Board- Julie Kjorsvik f!!fllflllllll1! ice -Chairman ❑ Deputy Clerk of the Board- Mandy Buchholz BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2019 - ()q—( RESCINDING ORDINANCE NO. 2019-009 AND VACATING HARTMAN ROAD PURSUANT TO PUBLIC HEARING AND BOARD DECISION ON JUNE 4,.2019 WHEREAS: Public Works prepared Ordinance No. 2019-009 for Board of County Commission action following a duly conducted public hearing vacating Hartman Road on June 04, 2019; and WHEREAS: Public Works removed county roads from Title 12 in the 2015 revision to the Road Standards; and WHEREAS: The Board of County Commissioners are now able to vacate county roads pursuant to resolution with county roads being removed from Title 12 in the 2015 Road Standards revision; and WHEREAS: It is now necessary to vacate Hartman Road pursuant to resolution and rescinding the Board's vacation action from Ordinance 2019-009; and WHEREAS: The Board of County Commissioners does adopt the Director's/Engineer's Report presented during the public hearing conducted on June 4, 2019; and NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby authorize the Board's signature on this resolution vacating Hartman Road and directs the Department of Public Works to remove Hartman Road from the County Road Log; BE IT FURTHER RESOLVED that the Board of County Commissioners does find in the best interest of the public that no financial compensation is necessary for the vacation and that a 15 foot utility easement shall be retained by the County prior to vacation of Hartman Road. DATED this 10th day of June, 2019, at Ellensburg, Washington. ()M MIS `S St. ,& C`z rV,;gf&t B'-'oard- Julie Kjorsvik ❑ Deputy Clerk of the Board- Mandy Buchholz BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON C&5rWrighf,-C iairman t BrettWachs , Vice -Chairman Laur, Commissioner BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2019 - AUTHORIZE CHAIR'S SIGNATURE ON KPFF TASK ORDER NO. 18 SPECIALIZED HAUL VEHICLE LOAD RATINGS UPDATED BY 2022 WHEREAS: KPFF was selected as a Public Works task order structural consultant pursuant to public procurement law in 2017; and WHEREAS: The Federal Highway Administration is requiring all local agencies to load rate their bridges against specialized haul vehicle (SHV) loads by 2022; and WHEREAS: KPFF has particular knowledge of Kittitas County bridges through performing County bridge inspection in the past several years; and NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby authorize the Chair's signature on KPFF Task Order No. 18, SHV Load Ratings Updated by 2022 in the amount of $262,174.21. DATED this 10th day of June, 2019, at Ellensburg, Washington. Attest: tC Clerk of the Board- Julie Kjorsvik ,[;�,Pgputy Clerk of the Board- Mandy Buchholz � O �rI SUN L z! BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON �_ C? a Osia acz, Commissioner tl Eo- IOTTITAS COUNTY x=z-r=TA� co DEPARTMENT OF PUBLIC WORKS Formal Task Order Document (KPFF) Task Order Number 018 Maximum Amount Payable $262,000 Completion Date 12/31/2020 The general provisions and clauses of Local Agency Agreement Number (KCPW 2017- 19ENG2) shall be in full force and effect for this Task Order. Location of Project: All Kittitas County Bridges Project Title: SHV Load Ratings (updated Load rating required by 2022) Description of Work: In accordance with FHWA direction for Load Rating of Specialized Hauling Vehicles (SHV), Kittitas County is required by Federal and State mandates to update existing bridge load ratings records with SHV load ratings on the appropriate schedule. The previous Task Order 3 reviewed the County's bridge inventory and identified which bridges required updated load ratings by 12/31/17 and which ones need updated load ratings by 12/31/2022 using the WSDOT Load Rating Flow Chart for Specialized Hauling Vehicles (Feb 2014). Forty-nine bridges will be updated to meet the 2022 FHWA mandate. A summary of County's NBI bridges which identifies which contract they are/were load rated under is included for reference. All of the bridges will be rated per the LRFR method per the AASHTO Manual for Bridge Evaluation (MBE) and the WSDOT BDM. Rating factors (RF) will be provided for the HL -93 design truck, AASHTO legal trucks, NRL (and SHV trucks if NRL < 1.0), WSDOT overload permit trucks OL -1 and OL -2 and emergency vehicles EV -2 and EV -3. The concrete bridges will be load rated using the WSDOT program BRIDG. The 3 sided box culverts will be rated using SAP (in order to account for the fixed slab to wall connection) for analysis and Excel for post processing. The steel bridges will be rated using SAP for analysis and Excel for post processing. The summary sheet will note if any posting is recommended. 3EKITrX1rJL0 CO DEPARTMENT OF PUBLIC WORKS 1LMTrAXCULWFY The load rating will take into account the existing condition using the most recent bridge inspection report. This report will be used to determine the depth of overlay, impact factor and condition factor of the rated members. Bridge records for 89342 do not contain any design drawings, only field sketches of girders/stringers. Dimensions will be confirmed In conjunction with the routine bridge inspections. Time to take field measurements and documentation is included under this work Order. A signed load Rating Summary sheet will be provided for each bridge along with a brief memo that will Include the most recent inspection report, analysis assumptions, design drawings and calculations. In addition: • Load rating limited to bridge superstructure (girders/slab and crossbeam, if applicable). If substructure has reduced capacity and requires rating, addidlonal fee will be required. • Assume all updates to WS815 will be completed by OFF • Load Rating reports and summary sheets will be uploaded to the project FTP site. The County wil update their bridge flies with the reports. O County to determine if any bridges require posting for Emergency Vehicles if rating factors are less than 1.p. Cost Breakdown: See attached, r Agency Signature: Consultant Signature: Date: (' I Date: di Exhibit D-1 KPFF Consulting Engineers Consultant Fee Summary Negotiated Hourly Rate Consultant Agreement Kittitas County 2022 Load Rating Updates Overhead (OH) Cost Fixed Fee (FF) Classification Principal Technical Specialist Project Manager Senior Engineer II Senior Engineer I Project Engineer II Project Engineer I Design Engineer Sr. CADD Technician CADD Technician Project Coordinator Reimbursables Subtotal Direct Hourly Rate $ 64.91 $ 65.00 $ 45.29 $ 54.00 $ 45.29 $ 43.27 $ 36.92 $ 32.71 .$ 45.75 $ 42.63 $ 28.85 136.25% 9R [H}% Total Negotiated Hours X Hourly Rate - Cost 40.00 X $171.52 = $ 6,860.99 0.00 X $171.76 = $ - 91.00 X $119.68 = $ 10,890.77 0.00 X $142.70 = $ - 314.00 X $119.68 = $ 37,579.15 1773.00 X $114.34 = $ 202,726.55 0.00 X $97.56 = $ - 0.00 X $86.44 = $ - 0.00 X $120.89 = $ - 0.00 X $112.65 = $ 54.00 X $76.24 = $ 4,116.75 Subtotal $ 262,174.21 KPFF TOTAL: $262,174,21 SUBCONSULTANT TOTAL: $0.00 TASK ORDER TOTAL: $262,174.21 May 21, 2019 KPFF Consulting Engineers KPFF Kittitas County 2022 Load Rating Updates principal Technical Specialist Project Manager Senior Engineer Project Engineer 11 Project Coordinator Multiplier Item SCOPE OF WORK $171.52 $171.76 $119.68 $119.68 $114.34 $76.24 1.0000 1 Project Management 1.00 Project Management 1.10 Contract Compliance 2 2 $582 1.20 Invoicing & Progress Summaries (9 months) 9 18 $2449 1.30 Client Communication (phone, email) 4 32 $4,516 1.40 Internal Project Coordination 4 1 48 $8431 Labor Subtotal: 10 1 0 91 0 0 16 $13,978 Reimbursable: 2 Concrete/Timber Bridge Load Ratings # Bridges 2.00 Concretemmber Bridge Load Ratings 2.10 lone Superstructure type (no crossbeam) 30 120 780 $103,547 2.20 Two Superstructure types (no crossbeam) 4 24 144 $19,337 2.30 One Superstructure type and crossbeam 8 64 320 $44,249 2.40 Two Superstructure types and crossbeam 4 40 208 2.50 EOR Review/Sign/Submit 20 32 _$28,570 $5.870 Labor Subtotal: 1 20 0 0 248 1452 32 $201,573 Reimbursable: 3 Steel Bridge Load Ratings # Bridges 3.00 Steel Bridge Load Ratings 3.10 Steel Girder (05301) 1 6 62 $8 047 3.20 Steel Girder (80344) 1 4 29 $3 795 3.30 Steel Truss & Concrete approaches (97341) 1 30 230 _$29,889_ 3.40 EOR Review/Sign/Submit 5 4 V 163 Labor Subtotal: 6 0 0 42 321 4 $42,893 Reimbursable: 4 WSSIS Laad Rating update 4.00 JWSBIS Load Rating update 24 $2 872 ...._-.....___ _ 4.10 _.-.... - 4.20 Labor Subtotal: 5 24 $2,872 Reimbursable: Bridge Bridge Type No. Spans Analysis Method No. Girder/ Super Type Rate abeam Load Rate & Report hours Quality Control Review hours Bridge No. Name 1 60092 Borland Bridge 3 sided box 1 SAP 1 no 26 4 2 88153 Hungry Jct Rd over Currier Creel 3 sided box 1 SAP 1 no 26 4 3 88221 Reecer Cr. Rd over Currier Creel 3 sided box 1 SAP 1 no 26 4 4 88222 1 Reecer Cr. Rd over Currier Cree 3 sided box 1 SAP 1 no 26 4 5 88223 Reecer Cr. Rd over Currier Cree 3 sided box 1 SAP 1 no 26 4 6 97251 Smithson Road - Dry Creek Channel Girder 1 BRIDG 1 no 26 4 7 88273 Reecer Cr. Rd over Towne Ditch Channel/ multi web 1 BRIDG 2 no 36 6 8 05271 S. Cie Elum Rd CIP Box 4 BRIDG 1 yes 40 8 9 04272 Hundley Road CIP slab 3 BRIDG 2 TBD 52 10 10 63181 Johnson Canyon Rd CIP slab 5 BRIDG 1 yes 40 8 11 78132 Canyon Rd over Wilson Creek CIP slab 4 BRIDG 2 yes 52 10 12 79291 Thrall Rd over Cherry Creek CIP slab 5 BRIDG 1 yes 40 8 13 88292 Robinson Canyon Rd over Light CIP slab 4 BRIDG 1 yes 40 8 14 89053 Bar 14 Rd Bridge over Hiline Cre CIP slab 3 BRIDG 1 yes 40 8 15 79222 S. Ferguson Road CIP slab frame 0 SAP 1 no 26 4 16 87051 Taneum Rd over Taneum Creek CIP T beam 3 BRIDG 1 yes 40 8 17 04351 Westside Rd over Hiline Canal P/S bulb T 1 BRIDG 1 no 26 4 18 05012 West Fork over Tea naway Rd P/S bulb T 1 BRIDG 1 no 26 4 19 06251 E. Masterson Rd over Tea naway P/S bulb T 2 BRIDG 2 no 36 6 20 07271 Burke Rd Bridge Reconstruction P/S bulb T 1 BRIDG 1 no 26 4 21 70111 Stevens Road P/S bulb T 1 BRIDG 1 no 40 8 22 89052 Wilson Creek Rd over Hiline CnI P/S Bulb T 1 BRIDG 1 no 26 4 23 95011 Upper Peoh Pt. Road P/S Bulb T 1 BRIDG 1 no 26 4 24 95021 Upper Peoh Pt. Road P/S Bulb T 1 BRIDG 1 no 26 4 25 95031 Mohar Road P/S Bulb T 1 BRIDG 1 no 26 4 26 95061 Westside Rd over Hiline Canal P/S Bulb T 1 BRIDG 1 no 26 4 27 96071 Markovich Rd over Hiline Canal P/S Bulb T 1 BRIDG 1 no 26 4 2$ 96082 Upper Peoh Rd over Hiline Cana P/S Bulb T 1 BRIDG 1 no 26 4 29 96091 Upper Peoh Rd over Hiline Cana P/S Bulb T 1 BRIDG 1 no 26 4 30 96111 Thorp Prairie over Hiline Canal P/S Bulb T 1 BRIDG 1 no 26 4 31 97311 Thorp Prairie Bridge P/S Bulb T 1 BRIDG 1 no 26 4 32 88341 BNRR Crossing over Cascade WE P/5 girder 3 BRIDG 1 yes 40 8 33 77141 Manastash Rd over Manastash P/S girder, CIP slab 2 BRIDG 2 yes 52 10 Bridge No. Load Rate Quality No. Analysis Girder/ Rate Control Bridge Type Spans Method Super Type Xbeam & Report hours Review hours Bridge Name No. P/5 multiweb 34 79011 No. 81 Rd over Cooke Creek 1 BRIDG 1 no 26 4 P/S 35 80281 Christensen Road 1 BRIDG 1 no multiweb 26 4 P/S 36 88291 Thorp Hwy over Light Ditch 1 BRIDG 1 no multiweb 26 4 37 06345 Lambert Rd over Teanaway Rive P/S T 1 BRIDG 1 no 26 4 38 78131 Tjossem Rd over Wilson Creek P/S T 1 BRIDG 1 no 26 4 39 80341 Parke Creek fid over Hiline Cana P/S T 1 BRIDG 1 no 26 4 40 79133 Cleman Bridge P/S tri deck 1 BRIDG 2 no 36 6 41 97211 Hayward Rd over Hiline Canal P/S tri web 1 BRIDG 1 no 26 4 42 78102 Umptanum Rd over Yakima Rive PT Box 0 0 ? ? 52 10 PT Bax &Girders 43 88333 Damman Rd over Yakima River 3 BRIDG 2 no 36 6 44 05301 Bullfrog Rd over Cie Elum River I Steel Girder I 6 SAP 1 I yes 62 8 i 45 80344 Vantage Hwy over Hiline Canal Steel Girder 1 SAP I 1 no 29 4 46 89342 Vantage Hwy over Cascade Can Timber stringers 1 Excel 1 no 26 4 47 97341 Yakima River Bridge truss, CIPgirder 3 SAP/BRIDG 2 no 230 30 4$ 98288 Charlton Rd over Naneum Cree voided slab 1 BRIDG 1 no 26 4 49 99201 Naneum Rd over Naneum CreO voided slab 1 1 1 BRIDG 1 no 26 1 4 Task Order 4 I— Task Order 18 5/21/19 - Bridee List Export from WSBIS Rated by KPFF Rated by Others SID Bridge No. Bridge Name 2017 2022 1 7998800 3031 W SPARKS RD-KACHESS RIV YES 2 8123400 3112 RAILROAD ST-YAKIMA RIVER YES 3 0007016B 4272 HUNDLEY RD -LITTLE CREEK YES 41 8850000 4273 NELSON SIDING -LITTLE CREEK YES 5 8632300 4281 STORIE LANE -LITTLE CREEK YES 6 8851600 4292 NELSON SIDING -BIG CREEK YES 7 8479900 4351 WESTSIDE RD-HILINE CAN YES 8 8804900 5012 WF TEAN- MF TEAN RIVER YES 91 8360500 5271 S CLE ELUM RD-YAKIMA RIV YES 10 8407900 5301 BULLFROG RD -CLE ELUM RIV YES 11 8051800 6061 TEANAWAY RD-TEANAWAY RIV YES 12 8338800 6251 RED BRIDGE RD-TEANAWAY YES 13 8459600 6345 LAMBERT RD- TEANAWAY RIV YES 14 8103700 7101 LIBERTY RD-SWAUK CREEK 1'C� 15 8632400 7271 BURKE ROAD-SWAUK CREEK _ YES 16 8805100 16081 N.F. TEANAWAY RD- JACK CREEK YES 17 8271500 16203 N.F. TEANAWAY RD-N.F, TEAN RIVER { �. 18 8000800 60031 MORRISON RD -GRAVITY CAN YES 191 8014800 60042 MORRISON RD -TURBINE CAN YES 201 8014900 60043 ROSS RD -TURBINE CAN YES 21 8077000 60083 KATEN RD -TURBINE CANAL YE5 22 8088700 60091 ROSS RD -TURBINE CANAL YES 23 8674600 60092 BORLAND RD -TURBINE CANAL YES 24 8240000 63181 HUNTZINGER R-WANAPUM RES YES 25 8073600 70083 PRATER RD-PARKE CREEK YES 26 8623100 70091 PARKE CREEK MULTIPLATE 27 8127900 70111 STEVENS RD-HILINE CANAL YES 28 8623200 70141 STEVENS RD CULVERTS 291 8596400 70231 BOYLSTON RD-GRND RELIEF`L5 30 8313800 70232 STEVENS RD -JOHNSON CREEK _ YES 31 8452500 70331 4TH PARALLEL RD -TURBINE YES 32 XG121801 76132 Manastash Rd -Manastash CR YES 33 8174600 77141 MANASTASH RD-MANASTASH C YES 34 8882800 77171 MANASTASH ROAD -NF CREEK YES 35 8622900 78021 ANDERSON RD CULVERTS Yr 36 8012900 78041 BROWN RD-MANASTASH CREEK vr 37 8058100 78071 COVE RD-MANASTASH CREEK YL5 381 8109800 78102 UMPTANUM RD-YAKIMA RIVER YES 39 8673000 78112 UMPTANUM RD -ANDERSON SLO VES 40 8150900 78131 TJO55EM RD -WILSON CREEK YES 41 8158900 78132 CANYON RD -WILSON CREEK YES 42 7966000 79011 NO 81 RD-COOKE CREEK YES 431 8875400 79045 KITTITAS HWY-COLEMAN CR YES Rated by KPFF Rated by Others SID Bridge No. Bridge Name 2017 2022 44 8873800 79046 KITTITAS HWY-TOWN DITCH YES 45 8875300 79048 KITTITAS HWY - NANEUM CR YES 46 8905100 79052 Number 6 Road YES 471 8041500 79061 THIRD AVE -TOWN DITCH YES 48 8154200 79132 BADGER PKT RD-PARKE CR YES 49 8710100 79133 CLEMAN RD-PARKE CREEK YES 50 8178800 79141 TJOSSEM RD -TOWN DITCH YES 51 8174700 79144 DENMARK RD-PARKE CREEK "__Y�ES, 521 8294500 79222 S FERGUSON RD-PARKE CR YES 53 8827800 79242 BADGER POCKET RD -JOHNSON DRAINAGE YES 54 8388300 79291 THRALL RD -CHERRY CREEK YES 55 8623000 79301 RINGER RD CULVERTSI YES 56 8214700 80171 COLOCKUM RD-HILINE CANAL VE5 571 8231600 80181 COOKE CAN RD-HILINE CAN YFS 58 8377000 80281 CHRISTENSEN RD-HIGHLINE YES 59 8458900 80341 PARKE CR RD-HILINE CANAL YES 60 8465900 80344 VANTAGE HWY-HILINE CANAL YES 61 8030600 87051 E TANEUM RD-TANEUM CREEK YES 621 8031800 87052 WEST TANEUM RD -HI LINE SP YES 63 8033700 87053 THORP CEM RD-TANEUM CR YES 64 8162000 87131 S THORP HWY-WESTSIDE DIT 65 8040800 88061 HOWARD RD -DRY CREEK YES 66 8073400 88082 CLARKE RD -DRY CREEK YES 67 8675000 88153 HUNGRY JCT RD -CURRIER CR YES 68 8263000 88201 MCMANAMY RD -DRY CREEK YES 69 8282100 88212 FAUST RD -TOWN DITCH YES 70 8674700 88221 REECER CR RD -CURRIER CR YES 711 8674900 88222 REECER CR RD -CURRIER CR YES 72 8674800 88223 REECER CR RD -FLOOD CHAN. YES 73 8742300 88261 BOWERS RD -WHISKEY CR YtS 74 8365200 88272 DRY CREEK RD -CURRIER CR YES 75 8359200 88273 REECER CR RD -TOWN DITCH YES 761 8375800 88282 OLD HWY 10 -FLOOD CHANNEL YE$ 77 8377700 88283 OLD HWY 10 -CURRIER CREEK 78 8394500 88291 STHORP HWY-LIGHT DITCH YES 79 8388200 88292 ROBINSON CAN RD -LIGHT DI YES 80 8434200 88322 WEAVER RD-WESTSIDE DITCH 811 8443300 88333 S THORP HWY-YAKIMA RIVER YES 82 8456400 88341 UNIVERSITY WAY OVER BNRR YES 83 7990200 89022 FAIRVIEW RD-HILINE CANAL YES 84 8031400 89052 WILSON CR RD-HILINE CAN YES 85 8758200 89053 BAR 14 RD - HILINE CANAL YES 861 8099500 89091 NANEUM RD-HILINE CANAL YES 871 81233001 89113 SCHNEBLY RD-HILINE CAN YrS +YrS 881 81418001 89123 SCHNEBLY RD -COLEMAN CR calculal vii.cl ainlin Rated by KPFF Rated by Others SID Bridge No. Bridge Name 2017 2022 89 8152800 89131 LESTER RD-HILINE CANAL YES 90 8405900 89301 SANDERS RD -WILSON CREEK YES 91 8433400 89321 WILSON CR RD -CASCADE CAN YFS 921 8466600 89342 VANTAGE HWY-CASCADE CAN YES 93 7988600 94021 WESTSIDE RD-HILINE CANAL YES 94 7971500 95011 U PEOH PT RD-HILINE CAN YES 95 7985000 95021 U PEOH PT RD-HILINE CAN YES 96 7998200 95031 MOHAR RD-HILINE CANAL YES 97 8047200 95061 WESTSIDE RD-HILINE CANAL YES 98 8642000 96071 MARKOVICH RD-HILINE CANL YES 99 8082300 96082 U PEOH PT RD-HILINE CAN YES 100 8100100 96091 U PEOH PT RD- HILINE CAN YES 1011 8132600 96111 THORP PRAIRIE RD-HILINE YES 1021 8285300 97211 HAYWARD RD-HILINE CANAL YES 103 8330400 97251 SMITHSON RD -DRY CREEK YES 104 8422200 97311 THORP PRAIRIE RD-HILINE YES 105 8468600 97341 N THORP HWY-YAKIMA RIVER YES 106 8346900 98262 ROBBINS RD-HILINE CANAL YES 1071 8348800 98265 SMITHSON RD-HILINE CANAL _YES 1081 8370200 98271 REECER CR RD-HILINE CAN 'SES 109 8382300 98281 L GREEN CAN RD-HILINE CA YES 110 8804800 98288 CHARLTON ROAD NANEUM CR. YES 111 8772200 99201 NANEUM ROAD-NANEUM CREEK YES 112 88328001 99302 Cooke Can Rd - Cooke Cr YES 11131 84348001 99325 THOMAS RD-NANEUM CREEK YES calculal vii.cl ainlin BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2019 -� AUTHORIZING THE CHAIR'S SIGNATURE ON KPFF SUPPLEMENT NO.2 TASK ORDER NO. 16 — BIG BOULDER CREEK BRIDGE REPLACEMENT PROJECT WHEREAS: Public Works selected KPFF as a structural design firm following a prescribed procurement process in 2016 and said selection terminates on December 31, 2019; and WHEREAS: The Kittitas County Board of County Commissioners approved KPFF Task Order No. 16 with Resolution 2018-160; and WHEREAS: The Board of County Commissioners authorized Supplement No. 1 to KPFF Task Order No. 16 with Resolution 2018-203; and WHEREAS: It is now necessary to supplement KPFF Task Order No. 16 with a final amount supporting an Addendum to the contract plans and specifications for the replacement of Big Boulder Creek Bridge in the amount of $20,000; NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby authorize the Chair's signature on Supplement No. 2 to KPFF Task Order No. 16, Big Boulder Creek, bringing the final cost of the contract to $228,000. DATED this 10th day of June, 2019, at Ellensburg, Washington. `0hhMI5S 0f''�.,, G V� : J moi•' y — '��` -%ler Board- Julie Kjorsvik s.rN �/!!!llN i1411t1� El Deputy\Clerk of the Board- Mandy Buchholz BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON 5�E� La si z, Commissioner nas ... TO HFeoi �'dw KZTTZTA45 CO DEPARTMENT OF PUBLIC WORKS IUM145 COUNTY Formal Task Order Document KPFF Task Order Number 016 Maximum Amount Payable $228,000 Completion Date 12/30/2019 The general provisions and clauses of Local Agency Agreement Number (KCPW 2017- 19ENG2) shall be in full force and effect for this Task Order. Location of Project: Kittitas County Project Title: Big Boulder Creek Bridge Replacement Description of Work: KPFF will prepare the PS&E documents for the replacement of the Big Boulder Creek Bridge in coordination with Kittitas County staff. The design team includes: KPFF — Project Management, Structural and Civil Engineering Hart Crowser — Geotechnical Engineering Watershed Science and Engineering — Hydraulic Engineering Jacobs — Environmental/Permitting Tentative Project Advertisement is April 2019, but will be dependent on permitting, fish windows, and bridge procurement schedules. The existing timber bridge is located on Cle Elum Valley Road over Big Boulder Creek approximately three miles north of the Salmon La Sac Campground. The bridge is currently posted for a 5 Ton weight limit due to scour at the timber sill foundation. The County prefers to replace the bridge with a single lane prefabricated superstructure. TASK 1 PROJECT MANAGEMENT KPFF will manage the development of the PLANS, SPECS & ENGINEERING COST ESTIMATE (PS&E) in such a manner to ensure the County is able to achieve the desirable bidding date. This effort will include appropriate in-house duties such as invoicing, contract noEs , To rNa KZTTZTAB CO DEPARTMENT OF PUBLIC WORKS IQTrrrAS COUNTY compliance assurance, file and staff organization, client communications (emails and telephone), and general project oversight. Project Management tasks include: 1.1 Project Team Management and Coordination 1.2 Monthly Progress Reports/Invoices (Assume 8) 1.3 Monthly Project Progress Meetings/Minutes (Assume 8 meetings, held via teleconference) 1.4 Coordination with WDFW (Assume 8 hours) 1.5 Management Reserve - allocation of the reserve funds for additional out of scope tasks based on written approval of the County 1.6 Project team coordination for addendum & design change TASK 2 STRUCTURAL ENGINEERING KPFF shall perform the structural engineering analysis and design of the Big Boulder Creek Bridge substructure. KPFF shall perform appropriate analysis and design calculations in accordance with the most current edition (at the time of NTP) of the WSDOT Bridge Design Manual (BDM) and the AASHTO LRFD Bridge Design Specifications, and the Local Agency Guidelines. Considering the location and use of the bridge, alternative criteria, such as Forest Service guidelines, may be considered to reduce construction costs. TASK 2.1— Project Kickoff Meeting and Site Visit A project kickoff meeting will be held at the existing bridge site. TASK 2.2 — Alternative Analysis Memo Brief memo to summarize site constraints, design criteria and preferred bridge structure TASK 2.3 — Development of PS&E/Contract Bid Documents TASK 2.31— Plan and Calculation Preparation • Project Cover Sheet • General Notes and Quantities • Bridge Layout - plan and elevation • Structural notes • Foundation Plan — Layout • Foundation Design and Details • Wingwall Layout/Details �gCAD ..s . — TO nig IOT7IT.4S COUNTYf 3K31TTIT2Lfi6 COUN'T`Y DEPARTMENT OF PUBLIC WORKS TASK 2.32 — Structural Special Provisions TASK 2.33 — Cost Estimate TASK 2.34 — Deliverable preparation TASK 2.40 — Quality Control Checks and Reviews TASK 2.50 — Technical Collaboration Structural design engineers will coordinate with survey, civil, geotechnical, hydraulics and environmental engineers for project design and contract coordination. TASK 2.60 — Construction Support If needed to provide support during construction to respond to RFI's and review submittals. TASK 2.70 — FeasibiIity Review Perform a high level review to determine if a 60 foot bridge span is feasible to eliminate need for cast -in-place concrete abutments. Evaluate existing design for using temporary detour bridge for 1 year rather than originally anticipated 3 month duration. TASK 2.80 — Revise Contract Documents Update plans, specifications and estimate and issue and addendum to the contract bid documents as necessary to limit 2019 construction work to installation of temporary detour road and bridge. TASK 3 GEOTECHNICAL ENGINEERING TASK 3.10 — Planning and Research Hart Crowser will review readily available geologic maps and water well logs that cover the site vicinity, and other reports and plans provided by others (if any) for general information regarding subsurface soil and groundwater conditions and geologic hazards. Hart Crowser will coordinate field explorations with KPFF, Kittitas County, USFS, drilling subcontractors, and internal staff. If required, Hart Crowser will submit a traffic control plan for review by the County. 3HLZTTI1r2L.4S CO DEPARTMENT OF PUBLIC WORKS KITrrrns COUNTY TASK 3.20 -- Field Work TASK 3.21— Site Reconnaissance and Utility Locates Hart Crowser will conduct a reconnaissance to get familiarized with the site. Relevant features will be noted, and the proposed exploration location marked for the utility locators. Hart Crowser will notify "One -Call" service for public utility locates. TASK 3.22 — Field Explorations Hart Crowser will advance one boring near the south side of the bridge. (The north side of the bridge cannot be accessed with drilling equipment due to load restrictions.) The boring will be advanced using a TSi 15OCC Sonic Drill, which can typically penetrate through boulders and similar materials. The boring will be advanced until one of the following criteria is reached: 1) the boring penetrates 10 feet into rock, 2) refusal occurs within nested boulders, or 3) we reach a depth of 50 feet. If thick soil layers (sand, gravel, etc.) are encountered, then occasional soil samples will be obtained by driving split -spoon samplers in accordance with the standard penetration test (SPT) procedure (American Society for Testing and Materials [ASTM] D 1586). Hart Crowser will observe the exploration, log the subsurface conditions, collect representative soil and rock samples, and transport the samples to the laboratory for further visual evaluation and testing. The borehole will be backfilled in accordance with Department of Ecology regulations. The upper 1 foot of the borehole will be patched with gravel surfacing. Excess spoils from the borehole will be spread on the ground adjacent to the borehole. If required, Hart Crowser's subcontractors will provide traffic control services during drilling. TASK 3.23 — Sample Review and Laboratory Testing Soil and rock samples obtained from the explorations will be visually classified in the field by Hart Crowser and in Hart Crowser's geotechnical laboratory based on the Unified Soil Classification System (USCS) and ASTM classification methods. Hart Crowser will conduct a series of geotechnical laboratory tests on selected soil and bedrock samples obtained from the explorations to evaluate the engineering and index properties of the site soils. The specific tests conducted will depend upon actual conditions encountered. For budgeting purposes, Hart Crowser has assumed the tests will include up to eight moisture content determinations, one Atterberg limits determination, three grain -size distribution tests, and one unconfined compressive test. _arpD9S...7b TyfN ffiTTITAS COUNTY TASK 3.30 — Office Work xXWWXWJLM CO DEPARTMENT OF PUBLIC WORKS TASK 3.31 —Engineering Analysis and Consultations Hart Crowser will conduct engineering analyses to evaluate seismic hazards, ground settlement, abutment stability, foundation and retaining wall alternatives and design parameters, and earthwork guidelines. Engineering analysis will be completed in general conformance with appropriate Washington State Department of Transportation (WSDOT) design manuals. Hart Crowser will consult with the design team regarding their findings and foundation alternatives. TASK 3.32 — Geotechnical Reporting Hart Crowser will prepare a geotechnical report to document their findings and recommendations. The geotechnical report will address design and construction issues, including: • Site and boring location plan(s); • Description of subsurface soil, rock, and groundwater conditions; • Site preparation and earthwork recommendations; • Seismic hazards and WSDOT-based seismic design parameters; • Temporary and permanent abutment foundation alternatives, design recommendations, and stability; • Retaining wall alternatives and design parameters; and • Construction considerations. A draft report will be provided to the design team for review and comments. A final report will be prepared that addresses review comments from the design team. TASK 3.33 — Project Management and Meetings Hart Crowser will provide geotechnical project management and support services, including coordinating staff and subcontractors and conducting telephone consultations and email communications with the design team. Hart Crowser will attend up to one meeting at KPFF's office. TASK 3.40 — Construction Support The geotechnical engineer will provide support during construction to respond to RFI's or changes in field conditions. i,nes ... To e 0 Q .y E'- r =kd E ITAS COUNTY 3FKIWWXW1L S 4C4DTJWWW DEPARTMENT OF PUBLIC WORKS TASK 3.50— Feasibility Review Perform a high level review to determine if a 60 foot bridge span is feasible to eliminate need for cast -in-place concrete abutments. Evaluate existing design for using temporary detour bridge for 1 year rather than originally anticipated 3 month duration. TASK 4 HYDRAULIC DESIGN Watershed Science & Engineering (WSE) will provide hydraulic engineering services for the Big Boulder Creek Bridge Replacement Project in Kittitas County, Washington. WSE will lead the hydraulic engineering portions of the project which will include completing the following tasks. TASK 4.10 — Data Collection and Review WSE will collect and review existing data and information needed to complete the hydraulic investigation. Data will include but not be limited to topographic maps including LiDAR data, historical aerial photos, flood data, bridge maintenance records, and anecdotal information on past flood events from County maintenance staff. Assumptions: • County will supply relevant data they possess TASK 4.20 — Site Inspection WSE will conduct a one -day field inspection to examine the crossing and Big Boulder Creek. WSE will examine hydraulic and geomorphic characteristics, sediment transport, debris flow potential, lateral erosion, and scour. Assumptions: • NTP is received in time to allow WSE to visit the site before snow fall. TASK 4.30 — Channel Survey WSE will survey up to eight cross sections and a longitudinal profile of the stream channel as part of the site inspection task above. WSE will merge the stream channel data with the County's survey to develop a single topographic base map required for the hydraulic investigation. Assumptions: • County will or has collected detailed topographic data within the road right-of-way. TASK 4.40 — Hydrology UES 7_0 a ._ . -3 IUMTAS COUNTY KZTTZTAB CO DEPARTMENT OF PUBLIC WORKS WSE will use USGS regional regression equations to estimate annual instantaneous peak design flow rates. The design event for flow and scour will be the 100 -year flood and the check flood for potential damage will be the 500 -year event. The 500 -year event is not the design event, it is solely used to assess risk in -order to identify any remaining significant erosion or scour issues that might need to be addressed in the design. Assumptions: USGS regression equations will provide reasonable estimates for the 100 -year and 500 - year annual instantaneous peak flows. If they do not, WSE will use alternative methods to estimate the flows. TASK 4.50 — Hydraulic Analysis WSE will develop a simple HEC -RAS model of Big Boulder Creek in the vicinity of the bridge crossing using topographic base map. The model will not be calibrated because observed dischargelhighwater marks are not available. Instead, WSE will use engineering judgment to select and adjust model parameters. The model will be used to help size the bridge waterway, to provide data required to evaluate lateral erosion and scour potential, and to develop countermeasures. TASK 4.60 — Channel Stability and Scour Assessment WSE will determine if lateral erosion, local scour, ice, or debris flows pose a threat to the proposed crossing. If they do, WSE will work with KPFF to address these hazards in the design. Assumptions: • These hazards will be addressed through modifications the structure itself (e.g. deeper foundations, longer bridge, etc.) and not through design and installation of external countermeasures (e.g. riprap). If countermeasures are required, the optional task at the end of this scope will be completed. TASK 4.70 — WDFW and Permit Coordination It is anticipated that WDFW personnel have an idea of the length of crossing they would like to see at the site. WSE will work with WDFW personnel, the County, and Jacobs (the company that will acquire the project permits) to collectively arrive at a bridge length that is acceptable to all parties. An allowance is provided for WSE's lead engineer to participate in one meeting with WDFW personnel in Ellensburg. Assumptions: • A reasonable bridge length will be agreed to that the County can afford to build. DES 'to )aYMAS COUNTY KZTTZTAB CO DEPARTMENT OF PUBLIC WORKS TASK 4.80 — Hydraulic Design Report WSE will prepare a hydraulic design report to summarize and document the results of the investigation. It will include the recommended NBIS Scour Code rating for the new structure, a code that the County will need for their records. Assumptions: a A draft of the report will be provided to the County and KPFF for review. Upon receipt of comments, WSE will refine the report and submit a final version as a PDF. TASK 4.90 — Meetings and Administration An allowance is provided for WSE personnel to attend one meeting at KPFF's Seattle office to discuss the design and one meeting in Ellensburg to meet with the County. Assumptions: • WSE will develop concept sketches of the countermeasures which will be provided to KPFF. KPFF will prepare detailed plans to be incorporated into the project plan set. • WSE will recommend specifications for the countermeasures. • WSE has included a modest cost for this task in the accompanying cost estimate. This estimate will be revisited and may need to be revised once the type and scale of countermeasures required are identified. • At this time it is assumed that scour and erosion protection countermeasures are not necessary and have not been included in the fee TASK 4.100 — Feasibility Review Perform a high level review to determine if a 60 foot bridge span is feasible to eliminate need for cast -in-place abutments. Evaluate design for using temporary detour bridge for 1 year rather than originally anticipated 3 month duration. TASK 5 ENVIRONMENTAL/PERMITTING The Jacobs team will deliver Environmental Documentation and Permitting in coordination with KPFF and Kittitas County staff. TASK 5.10 — Project Management 1. Project planning, team direction and coordination and ongoing client communication 2. Project Controls w��,p9GS ...'1b mFC KITTITA43 CO DEPARTMENT OF PUBLIC WORKS E=A9 C01UN sr a. Prepare monthly invoices and back-up, and monthly progress reports. b. Monitoring and updating Environmental delivery schedule. 3. Deliverables a. Monthly progress reports and invoices TASK 5.20 — Agency Coordination Agency Coordination a. Coordinate with Kittitas County Public Works, Kittitas County Community and Development Services, Department of Fish and Wildlife, Department of Ecology, US Army Corps of Engineers, and other agencies as needed. b. Coordination items include impact analysis, permits required and timelines, and facilitated review of project milestones as needed. TASK 5.30 — NEPA/SEPA Documentation 1. NEPA/SEPA Documentation a. Research and prepare one (1) NEPA Categorical Exclusion (CE) form b. Research and prepare one (1) SEPA Checklist and Draft DNS if needed TASK 5.40 — Biological Assessment 1. Biological Assessment a. Field Reviews b. Prepare one (1) Biological Assessment, assumed to be formal consultation with both Services. c. Provide ongoing coordination with agencies throughout the review/approval process. TASK 5.50 -- NHPA Section 106 1. NHPA Section 106 Evaluation a. Develop Area of Potential Effects (AFE) and coordinate with SHPO. b. Evaluate cultural and historic resources within the project area of effect as per Section 106 requirements. TASK 5.60 — JARPA Package Preparation and Submittal JARPA Preparation and Submittal a. Populate and submit one (1) DARPA application package. b. Coordination with federal and/or state agencies for the following permits: i. Corps 404 permit, United States Army Corps of Engineers (Assumes Nationwide Permit) ii. Hydraulic Permit Approval (HPA), WA State Dept. of Fish & Wildlife iii. Ecology 401 permit review including development of TESC and SWPPP TASK 5.70 — Local Permits or Approvals 1. Local Permits or Exemptions �CP.�pnEs ... 7p QFC DEPARTMENT OF PUBLIC WORKS Kul UTAS COUN'T'Y a. Coordinate with Kittitas County CDS on SEPA, Shorelines, and Critical Areas requirements. TASK 5.50 — Biology Support During Construction 1. Support services during construction, including worksite isolation support, fish salvage and removal, planting or site stabilization guidance up to 40 hours. This task is not subject to Assumption Ia. TASK 5.90 — Permit Update Submit updated permits to reflect revised bridge span. Update permits to allow single creek crossing for equipment to install temporary bridge and detour roadway. Assumptions: Coordination with FHWA or WSDOT Local Programs will not be required. • The Biological Assessment that will be prepared will be "Likely to Adversely Affect" for Bull Trout and Steelhead, and will require formal consultation with both USFWS and NMF S. • The US Army Corps of Engineers will issue a CWA Section 404 NWP 14. No individual permit will be required. • Section 106 will be determined as "May Affect", and will require SHPO concurrence • The Department of Ecology will issue a Letter of Verification for CWA Section 402. No individual permit will be required. • No wetlands will be impacted by the project. This Scope does not include wetland delineations or reporting. • No NPDES Permit will be required. • SEPA will be exempt. • if the level of effort and cost for permit or approval acquisition is higher than the budget amount, Jacobs will coordinate with KPFF and the County to determine amendments as needed. • No mitigation planning is included in this scope of work. TASK 6 CIVIL/ROADWAY ENGINEERING KPFF will provide civil engineering support for the replacement of Big Boulder Creek Bridge. Civil design criteria will be Kittitas County Code Chapter 12- Roads and Bridge Standards and as supplemented by the WSDOT Design Manual or AASHTO's Policy on Geometric Design of Highway and Streets. TASK 6.1— Civil Project Management 1����poe5...'rp Ilrfcpl KITTITA3 COUNTY KZTTZTAIR CO DEPARTMENT OF PUBLIC WORKS • Attend six (6) progress meetings via teleconference. • Prepare invoice progress reports TASK 6.2 — Development of PS&ElContract Bid Documents Plan Preparation for 30% 75%, 100% draft, 100%,4d • Site Preparation • Roadway plan and profile • Typical sections and details • Detour plan, profile and typical section • Full Closure Signage Plan Supporting Work. • Civil stream grading for stream bypass. • Prepare Stormwater Site plan and Construction Stormwater Pollution Prevention Civil Special Provisions • Provide WSDOT run list format civil technical special provisions Civil Cost Estimate • Provide quantities and unit prices for civil elements of work TASK 6.3 — Quality Control Checks and Reviews KPFF senior civil engineering staff will QC all civil design deliverables. TASK 6.40 — Construction Support If needed to provide support during construction to respond to RFI's and review submittals. TASK 6.50 — Revise Contract Documents Update plans, specifications and estimate and issue an addendum to the contract bid documents as necessary to limit 2019 construction work to installation of temporary detour road and bridge. Assumptions: # Existing ROW and survey basemap control provided by County will be depicted on civil drawings. Temporary Construction Easement (TCE) limits will be defined on Civil Site Ff \tiro G a4 w KITTITAS COUNTY KZTTZTAS 400 DEPARTMENT OF PUBLIC WORKS Preparation plan. Legal Descriptions of TCE's, including TCE documentation and acquisition will be performed by the County. o Temporary Erosion and Sediment Control (TESL) plans will not be provided, a performance spec will be used for TESC. For Stormwater Management it is assumed the project is considered Road Preservation per SWMMEW Section 2.1.4 and therefore only needs to meet core requirement #1 and #2 as scoped above. Preparation of the Construction SWPPP will be a bid item and prepared by the Contractor. • Approach guardrail systems will not be required. Bridge railings will be signed with hazard object markers. PROJECT DELIVERABLES: 1. Alternatives Analysis Memo (Draft and Final) 2. 30% Plan Set (Permit set. 3 sheets estimated. Layout, Elevation, Cross-section, structural notes, Cost Estimate) 3. 75% Plan Set (6-8 sheets, updated cost estimate, GSP run -list, 30% comment resolution) 4. 100% Draft Plans (6-8 sheets, updated cost estimate, PDF of GSP's or run -list and PSE files, pending final review by county, 75% comment resolution and complete PS&E) 5. 100% Stamped and Signed Plans (Contract Documents — bid ready) 6. Geotechnical report (Draft PDF and Final PDF + 3 hard copies) 7. One (1) NEPA CE and ECS Form 8. One (1) NHPA Section 106 Compliance Memo 9. One (1) Biological Assessment (Formal Consultation) 10. One (1) SEPA Checklist (Unless Exempt) 11. One (1) JARPA package for delivery to USAGE, WDFW, and WDOE 12. Local Agency correspondence for each permit, approval, or exemption PROJECT ASSUMPTIONS: 1. COUNTY to provide KPFF with the project survey base map. County will collect additional data as necessary as requested by KPFF. Contours shall be in at least 2 foot increments and shall preferably extend at least 200 feet to the north, south, east and west of the proposed project limits to include all utilities, driveways, ditches, ROW/property lines and other items which are reasonably likely to impact the bridge layout and design. 2. KPFF to provide specifications related to the PS&E they develop (bridge portion only). W�G,oes ... zn Ty�,co 44��� � `Ley KZTTZTAE3 CO - DEPARTMENT OF PUBLIC WORKS IarrrTAS COUNTY 3. New bridge is assumed to be designed for one 12 foot lane, and two 2 foot shoulders and no sidewalks. 4. Bridge superstructure will have a 2% crown from the centerline of the roadway, or as prescribed by COUNTY Civil roadway design. 5. There will be no drains on the bridge. 6. Bridge superstructure is assumed to be prefabricated and designed and supplied by the Contractor during construction. 7. Load rating report will be provided by bridge superstructure supplier. S. COUNTY will prepare Division 1 and assemble special provision package and bid package. Cost Breakdown: See Attached Project Schedule: KPFF will provide a PDF of the plans for the 30%, 75%, and 100% design at the dates shown below. For efficiency, the design will continue following milestone submittal while the county performs review of the submitted plans. The COUNTY will endeavor to complete and return to KPFF all comments as soon as possible following receipt of them, but in no case more than 10 business days following the submittal date. Milestone Milestone Description — Structural Description — Civil Delivery Date 30% November Permit set. 3 sheets estimated. Permit set. Roadway plan 2018 Layout, Elevation, Cross- and profile and detour section, basic notes plan and profile. Typical sections. 75% January 2019 6-8 sheets, all items including 5-7 sheets, all items further development of the including further notes, specs, and quantities. development of the notes, specs, and quantities. 100 % Draft March 2019 6-8 sheets, all items developed 5-7 sheets, all items and ready for construction, developed and ready for pending final review by County. construction, pending Complete PS&E. final review by County. Complete PS&E. 100% Stamped April 2019 Stamped and Signed Contract Stamped and Signed and Signed f Documents — bid ready. Contract Documents — bid ready. Addendum I June 2019 Prepare amendments Prepare amendments nit. '� ��`'' KYTTITA4S C�Ul�T'1`Y ate. � DEPARTMENT OF PUBLIC WORKS lil'1'11"fAS CDUh fY Completion Date: December 30, 2019 Agency Signature: Consultant Signature: Date: a Date: Exhibit D-1 KPFF Consulting Engineers Consultant Fee Summary Negotiated Hourly Rate Consultant Agreement Kittitas County On -Call Task Order #16; BIG BOULDER CREEK BRIDGE REPLACEMENT Overhead (OH) Cost 136.25% Fixed Fee (FF) 28.00% Classification Direct Hourly Total X Negotiated = Cost Rate Hours Hourly Rate Principal $ 64.91 18.00 X $171.52 = $ 3,087.44 Project Manager $ 45.29 114.00 X $119.68 = $ 13,643.39 Technical Specialist $ 6_4.91_ 40.00 X $171.52 = $ 6,860.99 Structural Task Lead $ 45.29 154.00 X $119.68 = $ 18,430.54 Project Engineer $ 43.27 156.00 X $114.34 = $ 17,837.19 Design Engineer $ 36.93 208.00 X $97.59 = $ 20,298.21 CAD Technician $ 46.04 248.00 X $121.66 = $ 30,171.85 Project Coordinator $ 28.85 20.00 X $76.24 = $ 1,524.72 Intern $ 22.00 0.00 X $58.14 = $ - Admin $ 23.08 0.00 X $60.99 = $ - 0.00 x $0.00 = $ - 0.00 x $0.00 = $ - 0.00 x $0.00 = $ - Subtotal $ 111,854.33 Reimbursables Mileage (220 Miles x $0.545/mile) $ 119.90 Airfare (Allowance) Per Diem (Hotel + Meals c@ $#.## x # trips) Subcontract (Sub Name & Task) (Blank) (Allowance) Subtotal $ 119.90 Subconsultant Costs (See Exhibit E) Management Reserve $100,603.37 $15,673 GRAND TOTAL: $228,250.60 Exhibit E-1 Hart Crowser, Inc. Consultant Fee Summary Negotiated Hourly Rate Consultant Agreement BIG BOULDER CREEK BRIDGE REPLACEMENT Overhead (OH) Cost Fixed Fee (FF) Classification Senior Principal Principal Senior Associate Associate Senior Project Project Senior Staf' _Staff Senior Drafter Drafter Project Assistant Reimbursables Mileage Laboratory Testing Drilling Sub, Traffic Control Sub. B&O Tax on Subs Subtotal 224.46% 28.00% Direct Hourly Rate $ 86.86 $ $ 74.38 62-22 } $ 52.63 $ 43.70 $ 36.06 $ 32.22 $ 26.50 $ 32.04 $ 30.23 $ 29.96 Total Negotiated Hours X Hourly Rate 0.00 X $313.20 25.00 X $262.16 0.00 X $219.30 0.00 X $185.50 0.00 X $154.03 36.00 X $127.10 38.00 X $113.56 0,00 X $93.40 10.00 X $112.93 0.00 X $106.55 7.00 X $105.60 Subtotal (50C Miles x $0.5ASIMile) Hart Crowser 1-aboratory - Task 2.3 Holt Services - Task 2.2 Northwest Barricade - Task 2.2 1,5% of Holt and Northwest Barricade = Cost _ $ 6,553.99 $ 4,575.49 _ $ 4,315.38 _ $ 1,129.28 _ $ 739.18 $ 17,313.33 _$ $i _218.00 1.j00.00 $ 4,500.00 $ 2,500.00 $ 105.00 $ 8,423.00 GRAND TOTAL: $26,736.33 Exhibit E-1 Watershed Science & Engineering Consultant Fee Summary Negotiated Hourly Rate Consultant Agreement BIG BOULDER CREEK BRIDGE REPLACEMENT Overhead (OH) Cost Fixed Fee (FF) Classification Principal Senior Engineer 1 Junior Engineer Contract Administrator Reimbursables Mileage Airfare Per Diem Subcontract (Blank) Subtotal Negotiated = Cost Hourly Rate $212.99 188.43% 16,187.17 $188.66 = $ 28.00% $97.37 = $ Direct Hourly Total 284.79 X $ Rate Hours $ 67.31 76.00 X $ 59.62 5.00 X $ 30.77 95.00 X $ 30.00 3.00 X Negotiated = Cost Hourly Rate $212.99 = $ 16,187.17 $188.66 = $ 943.28 $97.37 = $ 9,249.72 $94.93 = $ 284.79 Subtotal $ 26,664.95 (400 Miles x $0.545/mile) $ 218.00 (Allowance) $ - (Hotel f Meals @ $#.## x # trips) $ - (Sub Name & Task) $ - (Allowance) $ - $ 218.00 GRAND TOTAL: $26,882.95 Exhibit E-1 Jacobs Engineering Consultant Fee Summary Negotiated Hourly Rate Consultant Agreement BIG BOULDER CREEK BRIDGE REPLACEMENT Overhead (OH) Cost 117.00% Fixed Fee (FF) 28.00% Classification Direct Hourly Total X Negotiated Cost Rate Hours Hourly Rate Env. Group Lead $ 66.15 54.00 X $162.07 = $ 8,751.65 Env. Project Manager $ 47.83 66.00 X $117.18 = $ 7,734.11 Permit Lead $ 33.80 100.00 X $82.81 = $ 8,281.00 Sr. Cultural $ 76.13 2.00 X $186.52 = $ 373.04 Cultural Field Tech $ 28.00 50.00 X $68.60 = $ 3,430.00 Env. Engineer Jr $ 33.63 30.00 X $82.39 = $ 2,471.81 Biologist $ 33.80 181.00 X $82.81 = $ 14,988.61 Technical Editor $ 45.55 9.00 X $111.60 = $ 1,004.38 Admin $ 25.00 4.00 X $61.25 = $ 245.00 Subtotal $ 47,279.59 Reimbursables Mileage (500 Miles x $0.5451mile) $ 272.50 Airfare (Allowance) $ - Per Diem (Hotel + Meals @ $144/day x 3days) $ 432.00 Subcontract (Sub Name & Task) $ - (Blank) (Allowance) $ - Subtotal $ 704.50 GRAND TOTAL: $47,984.09 June 6, 2019 KPFF Consulting Engineers KPFF BIG BOULDER CREEK BRIDGE REPLACEMENT Principal Project Manager Technical Structural Project Specialist Task Lead Engineer CAD Technician Project Coordinator Hem I SCOPE OF WORK $171.62 $119.66 $171.52 $119.68 $114,34 $121.66 $76.24 1 PROJECT MANAGEMENT 1.10 Project Team Management and Coordination 60 $7"181 1.20 Monthly Progress ReportsAnvoices 8 12 $1,872 1.30 Monthly Project Progress Meetings/Minutes ifi 6 $2.372 1.40 Coordination with WDFW a $957 $957 - 1.60 1 eam Coordination fcr design change 8 Labor Subtotal: 100 18 $12,383 $119.90 -- j •�� $15,673.00 2 _1r, STRUCTURAL ENGINEERING 2.10 Project Kickoff Meeting and Site Visit 6 6 $1436 2.20 Alternative Analysis Memo 2 16 $2.258 2.30 Development of PS&E/Contract Bid Documents 2.31 Plan and Calculation Preparation Cover Sheet 2 2 6 $1,198 General Notes, Quantities, 2 4 4 20 _ $3712--- 3712Bridge BridgeLayout - plan and elevation 4 20 8 20 36,428 Foundation Plan - Layout 2 4 16 20 _ $5:084_ Footing Details 2 4 16 20 $5084 Wingwall Layout / Details 2 4 16 20 $5,084 Temporary/Detour Bridge Layout 2 4 16 20 S5 084 2.32 Structural Special Provisions 4 16 8 $36116 2.33 Cost Estimate 2 4 8 _ $1 736 2.34 Deliverable Preparation (30%, 75%, 100%2 hr. each) 6 6 6 2 $2287 2.40 Quality Control Checks and Reviews 8 6 6 20 4 4 _ 56 457_ 2.50 Technical Collaboration (Survey, Civil, Geotechnical, Hydraulics, Environmental) 6 16 8 a $4832 - 2.60 Construction Support (RFI's, Submittals, etc.) as needed a g $1872 2.70 Feasibility Review for B0' span bridge 8 2 _ $1 18B 2.71 Review of temporary bridge details for 1 year in service 4 2 $707 2.80 Revise contract documents to remove permanent brid a work 2 2 8 2 8 $2,742 Labor Subtotal: 10 14 34 184 1za 152 z $60,705 $0.00 GEOTECHNICAL ENGINEERING 0 Labor Subtotal: .. 0 0 0 0 0 - 0 0 I $9 $0.00 4 HYDRAULIC ENGINEERING 6 Labor Subtotal: ENVIRONMENTAL DOCUMENTATION & PERMITTING 0 0 7-T-7-6 0 $0.00 Labor Subtotal: - 0 0 0 0 0 0 - 0 $0 $0.00 6 CIVIL ENGINEERING 6.10 Project Management 2 4 $2752 6.20 PS&E Bid Docs Site Preparation Plan (9011001100 Ad) 2 14 - $4,079 Roadway plan and profile (301901100/100 Ad) 2 20 $5.590 Typical Sections and Details (9011001100 Ad) 2 12 S3.250 Detour plan, profile & typical section (30/901100/100 Ad) 4 24 $6 500 Full closure signage plan 2 12 $3,250 Civil Stream grading for bypass and/or �rlents (n0 drawings) 2 $2 671 Page 1 of 8 June 6, 2019 KPFF Consulting Engineers KPFF BIG BOULDER CREEK BRIDGE REPLACEMENT Principal Project Manager Technical Structural Specialist Task Lead Project Engineer CAD Technician Project Coordinator Item SCOPE OF WORK $171.52 $119.68 $171.52 $119.68 $114.34 $121.86 $76.24 Stormwater Site plan and CSPP 8 $2925 Civil Special Provisions 2 $11400 Civil Cost Estimate 2 $1009 6.30 QC Reviews 6 $1.029 6.40 Construction Support 2 $1.009 6.50 Revise contract documents to remove permanent bridge work 6 6 6 $2445 _ Labor Subtotal: _B o s a 30 96 0 $37,809 —'fit -r _L-�— i s= Labor Sum: 13 114 40 154 156 245 — 2U 90.00 $110,$97 Reimbursable Sum: $120 1q)ff Page 2 of 8 June fir 2019 Hart Crowser, Inc. HC BIG BOULDER CREEK BRIDGE REPLACEMENT Principal Project Senior Staff Senior Drafter Project Assistant Item SCOPE OF WORK $262.16 $127.10 $113.56 $112.93 $105.6D 1 PROJECT MANAGEMENT Labor Subtotal: — _ "I. k 0 0 0 0 0 $0 2 STRUCTURAL ENGINEERING Labor Subtotal: o L 01 o_J 0 D $0 GEOTECHNICAL ENGINEERING 3.10 Planning and Research 2 2 2 $1006 3.20 Field Work _ 3.21 Site Reconnaissance and Utility Locates 1 S 81436 3.22 Field Explorations 1 1 12 _$1,752 3.23 Sample Review & Laboratory Testing 4 1 $622 3.30 Office Work 3.31 Engineering Analysis and Consultations 4 16 8 2 $4.217 3.32 Geotechnical Reporting 6 12 3 4 4 $4,313 3.33 Project Management and Meetings a 2 $2308 3.40 Construction Support 4 8453 T 3.50 Feasibility Review for 60' span bridge 2 2 1 3857_ 3.51 Review of temporary bridge details for 1 year in service 2 2 $751 Labor Subtotal: - 25 36 - 38 - - 10 — 7 -- - $17,313 $6,423 4 HYDRAULIC ENGINEERING Labor Subtotal: 0 0 0 0 0 $0 5 ENVIRONMENTAL DOCUMENTATION & PERMITTING Labor Subtotal: 0 0 0 0 0 $0 6 CIVIL ENGINEERING Labor Subtotal- 0 0 0 0 0 $D Labor Sum: 25 35 $tf 1V I i ;0-11' "via Reimbursable Sum: _ $8,423 kPff Page 2 of 4 June 6, 2019 Watershed Science & Engineering WSE BIG BOULDER CREEK BRIDGE REPLACEMENT Principal Senior Engineer 1 .Junior Engineer Contract Administrator Nem SCOPE OF WORK $212.99 $189.66 $97.37 $94.93 1 PROJECT MANAGEMENT Labor Subtotal: o 0 0 0 $0 2 STRUCTURAL ENGINEERING Labor Subtotal: 0 0 0 0 $o GEOTECHNICAL ENGINEERING 4 Labor Subtotal: n 1��51L�EfL`•Le HYDRAULIC ENGINEERING 0 0 0 _ 0 $o 4.10 Data Collection and Review 2 8 $1,245 4.20 Site Inspection 8 8 $2483 4.30 Channel Survey 2 4 $815 4.40 Hydrology 2 4 $815 4.50 Hydraulic Analysis 2 1 20 $2:562 4.60 Channel Stability and Scour Assessment 10 16 $3.688 4.70 WDFW and Permit Coordination 12 4 $2W 4.80 Hydraulic Investigation Report 20 4 16 $6.572 4.90 Meetings & Administration 10 3 2 $2-612 4.100 Feasibility Review for 60' span bridge 4 8 1 $1.726 4.101 Review of temporary bridge details for 1 year In service 4 4 $1,241 optio nal Labor Subtotal: — -- Ja�Qalkhr--* 76 a 95 s $26,665 $218 5 ENVIRONMENTAL DOCUMENTATION & PERMITTING Labor Subtotal: �Ut:no%rte 0 0 — 0 -- 0 $0 5 CIVIL ENGINEERING Labor Subtotal: _Lau orGiirri: Reimbursable Sum: 0 ro 0 3 0 95 0 3 $0 $218 Page 3 of 4 June 6, 2019 Jacobs Engineering JE BIG BOULDER CREEK BRIDGE REPLACEMENT Env. Group Lead Env. Project Mana er Permit Lead Sr. Cultural Cultural Field Tech Env. Engineer Jr Biologist Technical Editor gdmin Item SCOPE OF WORK $162.07 $117.18 $82.81 $186.52 $68.60 $82.39 $82.81 $111.60 $61.25 7 PROJECT MANAGEMENT Labor Subtotal: 0 0 0 0 0 0 0 0 0 $0 2 STRUCTURAL ENGINEERING Labor Subtotal: 0 1 0 1 0 1 0 O—L a 0 0 0 $0 GEOTECHNICAL ENGINEERING Labor Subtotal: 0 0 0 0 0 0 0 0 0 $0 4 HYDRAULIC ENGINEERING Labor Subtotal: 0 0 0 0 0 0 0 0 0 $0 5 ENVIRONMENTAL DOCUMENTATION 8, PERMITTING 5.10 Project Management 2 14 4 $2-210 5.20 Agency Coordination 3 5 $1 072 5.30 NEPAISEPA Documentation 1 5 30 $3232 5.40 Biological Assessment 40 20 96 5 $17.334 5.50 NHPA Section 106 Evaluation 1 4 2 5o 2 $4-657 5.60 JARPA Package Preparation and Submittal 1 5 40 10 5 2 $5.522 5.70 Local Permits and Approvals 1 3 16 .51839 5.80 Biology Support During Construction (Optional) 2 40 $3-547 5.90 Pe-rnit Update - 60' Bridge 5 8 14 20 40 $7867 Labor Subtotal: 54 66 100 2 50 30 — — 181 9 4 $47,280 $705 6 CIVIL ENGINEERING LaborL4Subttoft.,al: Labor bUM:1 0 54 0 55 0 1 UU 0 L 0 bu 0 30 0 I i37 0 y 0 1 4 $0 $4I,Lau Reimbursable Sum: $705 lqm Page 4 of 4 BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2019 - -] Qn AUTHORIZING THE CHAIR'S SIGNATURE ON CHANGE ORDER NO. 1 BIG R BRIDGE FOR BIG BOULDER CREEK BRIDGE REPLACEMENT WHEREAS: The Board of County Commissioners awarded Big R Bridge the contract to supply a steel bridge structure for use on the Big Boulder Creek bridge replacement project; and WHEREAS: It is now necessary to add wood running planks to the bridge deck; and WHEREAS: Big R Bridge is requesting a change order in the amount of $9,329 (and any applicable Washington State sales tax) to add the requested wood planks; NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby authorize the Chair's signature on Big R Bridge Change Order No. 1 to the bridge structure for use at Big Boulder Creek bridge replacement project. DATED this 10th day of June, 2019, at Ellensburg, Washington. BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON `,�1lllllillllll1fr��/' r-01'S/o Cory Wrig t, Chairman o 0 ClergyBoard- Julie Kjorsvik *,ati ice- hairman "'IJ' ' 68Duty Clerk of the Board- Mandy Buchholz L Osia acz, Commissioner B R I D G E 19060 County Road 66 Greeley, Colorado 80631-9664 Phone. 970-356-9600 Toll Free. 800-234-0734 Fax. 970-356.9621 www.bigrbridge.com Opportunity No.: 2019-00230 Opportunity Name: Big Boulder Creek - Cie Elum, WA Company: Kittitas County Public Works Address: 411 North Ruby, Suite 1 Ellensburg, WA 98926 Contact: Mark Cook Title: Director of Public Works Phone: (509)962-7692 Cell: (509) 859-6879 Email: mark.cook@Co.kittitas.wa.us Created On: 6/7/2019 Sales Rep: Doug Myers Item Change Requested Quantity Price 1 Adding 3"x12" Douglas Fir #2 or Better RS Running planks Lump Sum $8,929.00 (untreated) to the bridge. 2 Add Flat Bearing Plates Lump Sum $400.00 $9,329.00 Notes: ■ This change Order excludes any federal, state, county or local sales tax. ■ General Terms and Conditions of Sale and Product Specific Terms and Conditions of Sale from the original quotation apply to this Change Order. Customer Approval: Printed Name: Date:/,/,) // � Title: BO& b"A'aQ, This change order was generated by: Doug Myers Page 1 BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2019 -A D I INTERLOCAL AGREEMENT WITH THE CITY OF CLE ELUM FOR COST RECOVERY ASSOCIATED WITH CITY WATER AND SEWER EXTENSION TO 51 NO.5 MINE ROAD IN CLE ELUM, WASHINGTON WHEREAS: Kittitas County Department of Public Works and the City of Cie Elum, WA have an interlocal agreement in place for the County to receive cost reimbursement from the City for projects benefitting the City and has been previously approved for use by the Prosecuting Attorney's Office; and WHEREAS: Kittitas County Department of Public Works desires having the City of Cie Elum extend water and sewer utilities to 51 No. 5 Mine Road and the current interlocal agreement does not anticipate the County receiving service from the City; and WHEREAS: Public Works staff have replaced "City" for "County" in a similar interlocal agreement allowing the City to provide service to the County and said agreement is authorized in Revised Code of Washington at 39.34 and at 35.77.020; and WHEREAS: Time is of the essence owing to a failing water supply pump at the Solid Waste Transfer Station (50 No. 5 Mine Road) and the City desires keeping the transfer station with water service; NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby authorize the Board's signature on the interlocal agreement with the City of Cie Elum, WA, providing cost reimbursement to the City for providing water and sewer utilities to 51 No. 5 Mine Road, Cie Elum, WA. DATED this 10t` day of June, 2019, at Ellensburg, Washington. `NGJIpMMISSIt/l/, �r o - * Board- Julie Kjorsvik El Deputy Clerk of the Board- Mandy Buchholz BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Cory Wright, Chairm Brett W chsmi , ice -Chairman ® acz, Commissioner INTERLOCAL AGREEMENT This Agreement made and entered into this 10th day of Tune, 2019, by and between Kittitas County, Washington, a political subdivision of the State of Washington, hereinafter referred to as the "County", and City of CLE ELUM, hereinafter referred to as the "City". WITNESS: It is hereby covenanted and agreed as follows: 1. The County hereby agrees to reimburse the City for the costs (described and attached as EXHIBIT 1 to this agreement) of the work performed by the City (or its agents), based on the actual cost of labor, equipment rental, engineering, materials used in the construction or maintenance work involved, plus all costs for fringe benefits to Iabor, including, but not limited to, Social Security, retirement, industrial and medical aid costs, prorated sick leave, holidays and vacation time, and group medical insurance. In addition thereto, fifteen per cent (15%) of the total costs shall be added for overhead costs for accounting and billing and administrative services; provided, that the City shall submit to the County a certificate statement of the costs and within thirty (30) days thereafter the County shall pay to the City the amount of said statement. 2. It is understood and agreed between the parties hereto that the County will hold the City harmless from all claims, losses, demands, actions, or cause of action of any nature whatsoever by reason of the performance of this agreement by the City. The County further agrees to defend, at its own expense, the City in the event that any action is brought against the City as a result of any act or activity of the City or its agents or employees because of or in any way arising out of the work to be performed under this contract. 3. The County agrees to procure and maintain in full force and effect, with the City to be named as an additional insured party, public liability insurance in the sum of not less than $1,000,004.00 public liability, and property damage. 4. It is understood and agreed between the parties that this contract cannot be assigned, transferred or any portion subcontracted thereunder by the City without prior written permission of the County. 5. Any legal dispute concerning g this agreement shall be governed by the laws of State of Washington; any action to enforce this agreement shall be brought in Kittitas County, Washington. 6. If the City is required to utilize legal counsel to enforce this agreement, in any fashion, and the City is successful in their action, the City shall be entitled to reasonable attorney's fees. The City, in the performance of work under this contract shall abide by the provisions of RCW 39.34 and RCW 35.77.420 requires adoption of this agreement by resolution of the Board of County Commissioners in the case of work on city streets. In Witness Whereof; the parties hereto have hereunto set their hands and seals the day and year first above written. ADOPTED THIS/ � DAY OFW2019 CITY OF CLE ELUM Ma-yof ATTE T: City ler KITTITAS COUNTY BOARD OF COUNTY CONMUSSIONERS tiituulsll� Os , Commissioner 00MM1s�,����i`i '`-' ='' derldW %tyk jerk of the Board -- g g $ ti W � a z h tl'M c o v, S L n Vr Jay 8 g O h m N o aCd O Ln Cd o 10 o 11 ova LoO to N V1. L a 1^ d u erl C o a � in en aci l"+ rq 92 vi- t = m O Z � ao �1 ecn h o N LaLa � t/�l m 3 i m W S60 C m to Q7. � c 0 Zr N - C 4^ IA .2 M cc c d � w in v � v g g $ h tl'M v o v, a Vr Jay 8 g O h m v o aCd O Ln Cd o w o 11 ova LoO to N V1. ih 1^ h 9 en m l"+ rq 92 vi- O O o � ao � o Ln h cn N Ln t/�l v i S60 }' ami to ri � c 0 m N 4^ a0i 0 o v � v a; g c^a� m O M v,. Ln O M L LM ro ri � i�LM h i Ln Ln Q g g � N � M .LI} V'} O a sy D ei OD E a C m 0 0 h tl'M v o v, a Vr Jay 8 g h m o w a 11 19t LoO to N V1. o � 9 en m l"+ rq 92 vi- O o � � o Ln h cn N t/�l � pLn ri }' ami to D E u � c � �C CITY OF CL15 SLUM Miller Avenue & SR 908 Sewer Extension 8!5/2019 Engineers Opinion of Construction Cost HLA Project Na 18101 E Description S tiPayment Unit URN Coat Quoverall ty Overall Cost 1norC . e 1-04.4(j) FA$S,OOD.OD 1 55,OD0.0D z Wil¢ation' 1-06.7 LS $i,500.00. 1 51.500.66, 3 p TeniporeryTrafcontrol 1-10.5 LS $5=100 1 951000.00 4 Crushed Surfacing t385e Course 4-D4.5 TON $45.DD 85 $3,825.00 5 Crushed Suriecing Top Course 4-04,5 TON $45.00 30 $1,350,00 : 6 HMA Ci. 1/2 -inch PG 64-26 5.04.5 TDN $14QOD 50. —57,000,00 7 Manhole 48 In_ Diem, Type 1 7-05 5 EA S3,8DO.OQ 1 $a,e00.OQ: 8 Shoring or ExUa 5=vwation 7-08.5 LF $4.00 145 S5130.00. e Select $ackf ll, as Directed 7-08.5 CY 540.00 20 $800,06 j1DJ PVC Sanitary Saw Pipe 12 In. Diem. -17.5 LF--- $10-66 14 $101350.06 Subtotal $3$,005.00 Sales Tax 8.0% $3,126.40 Contingency 10% $4,200.00 Total EstimxWd Constructlon Cost $48,325.40 Construction Eng(neering 15% $6,650.00 Total Eellmabd Project Coat $53,278.40 G:1PROJSCTS12018118101FOrigineees Esilmetes -Water d Sewer ImprovernentM89wer Construction Cost Estimate - Now Avenue 8 SR 003.xkx CITY OF CLE ELUM Number 5 Mine Road & SR 903 Sewer Extension Engineer's Opinion of Construction Cost HLA Pro)ect No. 18101 E &WO19 Item No.1 OeserliMon �� tin unit unit cost Quantity Overall Coat HnorCha, 1-04.4(1) FA $10,000.00 1 $10,000.00 2 obibation 1-09.7 L3 $5,000DID 1 QOO.QO. 3 Prbie I-emporarytra#OeControl -1D5 LS $2,000.00 1 $2,000.00 4 Clearing and Grubbinq 2-01.5 LS $5,000.00 1 $5 000.DD 5 Crushed Surfacing Base Course 4-04.5 TON $45.00 120 $5.400,00 B Crushed SuAadng Tqp Course 4-04.5 TON 545.00 50 $2.250.00 7 HMA Cl, 112-i ich PG'64-28 5.04.5 TON $140.60 50M$4,500 8 Manhole 48 In. Dien. T 1 7-n5 5 EA 35,800.00 4 9 Short orEX"Ewivatlon 7-08.5 LF 34.00 1,12510 $electBackfill„as Directsrd 7-08.5 CY 340.01}95PVC SanitarySewer E B In. Diem. 7-1T.5 LF S83 oa 1,08$12 PVC Sanity Sewer Pipe 6 In. !darn. 7-17.5 LF ,$85.00 30 13Sewer. ClesrroLd 1 7-19.5 EA $750.00 1 $750.00 Subiotai Sales Tex 6.0% Confingancy 10% Total Estimated Construction Cost Construction Engineering 15% Total EMImatad Project Cast $134,025.00 $10,722.00 $14,500.00 SIS9y47.8o $23,890.00 $183,137.00 GAPROJECTStiP018118101 E1Engineeft Estimates - W ale(& Sewer ImprovemeftV` ewer ConatrucUan Govt D91waft - Number 5 Mine Road & SR W3,xkx CITY OF CLE ELUM Number 5 Mine Road & SR 003 Water Extension Engineer's Opinion of Construction Cost HLA Project No.18101 E W51201 Ram No, Ceserlption Prem Spectfleatlon Unit Unit Cost OveraTl Quantity Overall Coact 1 Minor Cha a 1-04.41) FA $10,000.00 1 $10,000.00 2 Mobiiizatim 1-09.7 LS $9,000.00 1 $9,000.00 ."a. Projea.TemporarvTrafA c6heol i 1-10.6 LS $2.000.00, 1 $2,0MQ6' 4 Cluing and Grubbing 2-01.5 LS $3.000.00 1 $3.000.06 5 Crushed Surfacing Base Co>.arse 4-04.5 TON $45.00 155 K975.00 6 Crushed §!1r q Top. Course 4-04.5 TON$45.00 60 $2.700.00 7 HMA CI..V2bneh'PG84-28 5-04.5 TON5140.40 BS $9,190A 8 5hori ar Extra Excave6on 7-08,5 LF $4.00 1.610 $8.440,00 9 Baled Sackful, as Directed 7-06.5 CY $40 00. 135 $5,400.00, 1A 15900 PVC Pipe for,Woler Main.12 In, Dight. 7-09.5 LF $80.00 1525 $91500.00 11 C-WD PVC Pipe for GYat@r..14Aain in.'Dism. 7-09.6 LF $65.00 as i 575 C)D 12 Tapping Sleeve and Vale Assembly 16 In. x 12 In. 7-12.5 EA $4.500.DQ 1 $4OQ.00 13 ButterfC ► aloe T2 in. 7-12.5 EA 52,000.00. 4 000.oa 14 Gste.V®IvaSin 7-12.5 EA $1,0,0.4tl., ..2 $ .Q0 15 Canb.,A{f RoIeaealAlr Vacuum Valve Assembl '4 In; 7-12.5 EA 54.00D.00' 1 $4,000.00 16 Hydrant Assembly 7-14.5 EA S4,50D-00.1 6 $27.000.00 17 Iflolfard 7-14.5 EA 5940.00 1 12 $44=080.00 18 ServiceCa owlion.2lit,.Dfam.. 7 15.5 EA I $2,200100 1 1 $2200,40 Subtaial Sales Tax 8.0% Contingency 10% Total Estimated Construction Coat Construction Engineering 15% Total IEs"mated Project Coat $204,620.00 $16,389.60 $22,1D0.00 $243,06950 $36.480.00 $279,$48.5 GOPRWECTS%201S118107EtEngfneefs Estimates - W8ter4. Sewer lmproa9msnlsVW9WF CGnSW9fion Cwt Estlmata - Number 5 Mind Road 6 SR 903,xt&x CITY OF CLE ELUM Zone 3 to Zone 2 Pressure Reducing Valve Station 8/512019 Engineer's Opinion of Construction Cost HLA Projecl W.1SIDIE Item No. Daso{ption speccMeaticn Unit Unit Cast Olu�ity Overall Cost 1 Mtnur Change 1-04.4(9_] FA $5,000.00 1 $5.0D0.00 2 Moblllzation ' 1-08.7 La $2 XO,DJ0l 1 x,400.00 3 Uleering end Gni ng 2-01.5 LS SMO.Do. 1 $500.00 4 undassfried Excovefinn Incl. Haul 2-03.5 CY $35.00 45 1 $1,575.00 SPressure Radutang Valve Station -Complete, In Place T-12,5 LS $77,000.00 1 377,0p0 00 Subk tel $$6,37500 Sales Tax 8.0% $6,310.00 Contingency 10% 381300.00 Total Estimated Construction Cost $102,365.00 Construction Engineering 15% $15,390.00 Total EAtlmsbd I■roJeat Cost $717,975.00 G VROJECTSM18118101MEnglwers EotlmaW - W sW8 Sewer Irr0rowememstWa1erConWuWw Goss Estimate • Zone 3 to Zane 2 ARV Siaiton.xex CITY OF CLE ELUM Klttitas County Transfer Station Water Connection 6(512019 Engineer's Opinion of Construction Cost HLA, Project No. 18101 E item Descr"lon No.$peclfication Payment Un" LInRGoat dverall Quantity Overall cost 1 Mobiltradon 1-09.7 LS $2,000.00 1 $2.000.00 2 Probe femportl7Trsinp control 1-10.5 LS 5500.00: 1 $500.00 3 Clean and Grubbing 2-01.5 LS 51,000.00 1 $1,000.00 A Shoring or Extra Excavation 7-06.5 LF $4.00 60 10,240.00 5 Select.Baftll.astArected 7-08.5 CY $40.00 65 $2,200.00 6 q'QQOFVC pipe for Water Main 12 In. Siam. 7-09.5 LF $80.00 38 $2ISOM 7 _ W Double Check Valve Detector Bac"aw Assamt>f 7-12.5 LS $27,000.00 1527;000.00 8 8" Fire Service Meter Assembly 7-12.5 LS $26,000.00 1 $291000.00 9 . Abandon Service Cormedon 2 Irl. Diam. 7-15.5 LS $750.00 1 $750.00 Subtotal $911850.00 Sales Tax 8.0% $4,948.00 Contingency 10% $6.700.00 Total Estimated ConstrueWn Coat $73A98.00 ConstructlortEnglneering 16% $11,020.00 Total Estimated Project Cant $8018.00 G:1PRWFCTS12ata0B1p1MFr gineses Estimates - Water 8 Sewer ImprovemenJSlWatsr Ccnstmalon Coat Esnmsts-Transrer Station Connemn,xim Page 1 of 3 Public Notice Kittitas County, Ellensburg WA REQUEST FOR STATEMENT OF QUALIFICATIONS FOR GENERAL ENGINEERING AND PLANNING SUPPORT SERVICES AT BOWERS FIELD AIRPORT, KITTITAS COUNTY, WA All submittals received after 10:00 AM LOCAL TIME ON JULY 8, 2019 will be discarded. PURPOSE: Kittitas County Department of Public Works operates and manages Bowers Field Airport (ELN). Numerous issues arise in any given year requiring response from Public Works. General Aviation expertise is desired supporting smaller engineering and or planning efforts from August 2019 to August 2021. SCOPE OF PROJECT: Kittitas County Department of Public Works desires entering into a two year task order contract with a qualified firm with demonstrated expertise in airport engineering and planning. The level and intensity of support is driven by local issues and is not readily foreseeable. Annual support managing the County's Capital Improvement Plan with Federal Aviation Administration Area District Office staff, Renton, WA is a known task requiring support. The selected consultant must be timely in responding to support requests. PROCEDURES FOR SUBMITTAL: If you wish to be considered for work under this SOQ, you must be a registered consultant on the Municipal Research and Service Center (MRSC) of Washington — Shared Small Works and Consultant Roster (www.mrscroster.org). If interested in providing engineering and environmental permitting support services to the County, submit a sealed envelope to Mark R. Cook, Kittitas County Public Works Director, at 411 N. Ruby St. Suite 1, Ellensburg WA 98926. Submittals shall include a one page cover letter with the firm name as listed on the MRSC web site, and contact information. Submittals shall also include four copies of your Statement of Qualifications describing the firm's or team's ability to professionally provide the aforementioned services. Address submittals: BOWERS FIELD GENERAL ENGINEERING/PLANNING SUPPORT SERVICES. For your records, the County will provide a confirmation email to the contacts provided in the submittal confirming receipt of your interest in the proposal. Submittals received after 10:00am local time on July 8, 2019 will be disregarded. Kittitas County encourages disadvantaged, minority and women owned consultant firms to respond. The County reserves the right to reject any and all submittals. SELECTION PROCESS AND PROPOSED SCHEDULE: Kittitas County selection will be based on review of submittals in the following manner: 1. The firm's or team's qualifications, experience and ability to perform the work (30 points); 2. Demonstrated experience providing support services to smaller general aviation airports in WA (30 points); 3. Demonstrated experience working with FAA Renton, WA regional office (30 points); 4. Past experience working with Kittitas County staff (20 points); 5. Demonstrated ability to communicate and work effectively with the public, decision makers, staff, policy and review bodies and regulatory agencies (30 points). Anticipated Dates/Tasks July 8, 2019 - Deadline for SOQ submittals July 19, 2019 - Selection of Firms to Interview August 6, 2019 - Interviews and Reference Checks August 12, 2019 - Selection of firms and prepare contracts file:///C:fUsers/candie.leader/Downloads/newspaper-text.html 6/4/2019 Page 2 of 3 August 26, 2019 - BOCC Award of Contracts The selection process shall be as follows: • Submittals are reviewed and scored by the Public Works selection committee. • Selection of firms to interview may be waived if the selection committee decides to award to a single firm based on review of the submittals. • Firms will be selected to interview is the selection committee decides that interviews are required. The specific interview format will be provided to firms in advance of interviews. • The Public Works Director will negotiate a scope of work and fee with the selected consultant. • Providing a scope of work and fee is successfully negotiated, the consultant will be recommended for award to the Board of County Commissioners during a Board business session. • The selected consultant will then enter into a standard professional service agreement with Public Works. Kittitas County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises and airport concession disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. The above noted schedule is tentative and may be changed based on the number of proposals submitted. Proposals will be evaluated immediately with final selection targeted for mid-August, 2019. AGREEMENT OF SERVICES: The selected consultant(s) will be expected to enter into a standard Professional Services Agreement. Insurance requirements are included in that agreement. The anticipated contract period shall be August 2019 to August 2021. Persons with disabilities may request this information be prepared and supplied in alternate forms by calling collect (509- 962-7523). Kittitas County reserves the right to accept or reject any and all proposals or any items or part thereof or to waive any information or irregularities in the proposals. Kittitas County shall have the sole discretion to determine the most responsible proposal. ADDITIONAL INFORMATION: No cost or fee schedules shall be submitted with your response. Consultants will be selected on the basis of their qualifications and experience, with fees determined through negotiations following selection. The qualifications of consultants are evaluated and the best qualified consultant is selected, subject to a mutual understanding of the scope of services and negotiation of a fair and reasonable fee. INQUIRIES: Direct all inquiries regarding this request for services to Mark Cook Director of Public Works at (509) 962-7523, or via e-mail: Mark Cook mark.cook@co.kittit&s.wa.us More information is online at http://www.co.kittitas.wa.us/notices/. file:///C:[Users/candie.leader/Downloads/newspaper-text.html 6/4/2019 Clerk of the Board Publish: Daily Record: 06/13/19; 06/20119; 06/27/19 Daily Journal of Commerce: 06/13/19; 06/20/19; 06/27/19 Page 3 of 3 file:///C:/Users/candie.leader/Downloads/newspaper-text.htlnl 6/4/2019 Page 1 of 1 Public Notice Kittitas County, Ellensburg WA The Board of County Commissioners will meet at the Commissioners' Auditorium, 205 West 5th Avenue, Room 109, Kittitas County Courthouse, Ellensburg, WA on July 2, 2019 at 2:00 pm for the purpose of leasing Lot C-30 of the Kittitas County Airport Amended Binding Site Plan. More information is online at http://www.co.kittitas.wa.us/notices/. of the Publish: Daily Record: 06113119; 06120119; 06/27/19 file:///C:/LJsers/candie.leader/Downloads/newspaper-text%20(2).html 6/7/2019 Page 1 of 1 Public Notice Kittitas County, Ellensburg WA The Board of Kittitas County Commissioners will meet at 1:00 pm on June 24, 2019 at the Commissioners' Auditorium, 205 West 5th Avenue, Room 109, Kittitas County Courthouse, Ellensburg, WA to consider Leasing of Kittitas County Water Rights through Public Auction. More information is online at http://www.co.kittitas.wa.us/notices/. Publish. Daily Record: 06113/19; 06/20/19 file:///C:fU sers/Candie.leader/Downloads/newspaper-text%20(1).html 6/4/2019 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS STUDY SESSION STAFF REPORT STUDY SESSION DATE: June 10, 2019 ACTION REQUESTED: Request to Approve a Resolution Rescinding Ordinance 2019-008 and Replacing the action to Vacate Micheletto Road by Resolution BACKGROUND: Prior to 2015, all roads appeared in the Road Standards that were adopted by the Board of County Commissioners by Ordinance. The 2015 Road Standards revision eliminated all county roads from appearing in the standards and now all roads appear in the County Road log as maintained by Public Works. It is necessary to invalid Ordinance 2019-008, as Public Works staff erroneously directed the Board to vacate Micheletto Road by Ordinance rather than by resolution. The proposed resolution invalidates the ordinance, adopts the engineer's report and adopts the Board's findings from the Public Hearing conducted on June 4, 2019. INTERACTION: Public Works RECOMMENDATION: Authorize the Board's signature invalidating Ordinance 2019-008 and vacating Micheletto Road by resolution. HANDLING: Return one original to Public Works ATTACHMENTS: Resolution LEAD STAFF: Mark R. Cook, Director BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2019 - RESCINDING ORDINANCE NO. 2019-008 AND VACATING MICHELETTO ROAD PURSUANT TO PUBLIC HEARING AND BOARD DECISION ON JUNE 4, 2019 WHEREAS: Public Works prepared Ordinance No. 2019-008 for Board of County Commission action following a duly conducted public hearing vacating Micheletto Road on June 04, 2019; and WHEREAS: Public Works removed county roads from Title 12 in the 2015 revision to the Road Standards; and WHEREAS: The Board of County Commissioners are now able to vacate county roads pursuant to resolution with county roads being removed from Title 12 in the 2015 Road Standards revision; and WHEREAS: It is now necessary to vacate Micheletto Road pursuant to resolution and rescinding the Board's vacation action from Ordinance 2019-008; and WHEREAS: The Board of County Commissioners does adopt the Director's/Engineer's Report presented during the public hearing conducted on June 4, 2019; and NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby authorize the Board's signature on this resolution vacating Micheletto Road and directs the Department of Public Works to remove Micheletto Road from the County Road Log; BE IT FURTHER RESOLVED that the Board of County Commissioners does find in the best interest of the public that no financial compensation is necessary for the vacation of Micheletto Road. DATED this 10th day of June, 2019, at Ellensburg, Washington. BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Cory Wright, Chairman Attest: G Clerk of the Board- Julie Kjorsvik Brett Wachsmith, Vice -Chairman ❑ Deputy Clerk of the Board- Mandy Buchholz Laura Osiadacz, Commissioner KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS STUDY SESSION STAFF REPORT STUDY SESSION DATE: June 10, 2019 ACTION REQUESTED: Request to Approve a Resolution Rescinding Ordinance 2019-009 and Replacing the action to Vacate Hartman Road by Resolution BACKGROUND: Prior to 2015, all roads appeared in the Road Standards that were adopted by the Board of County Commissioners by Ordinance. The 2015 Road Standards revision eliminated all county roads from appearing in the standards and now all roads appear in the County Road log as maintained by Public Works. It is necessary to invalid Ordinance 2019-009, as Public Works staff erroneously directed the Board to vacate Hartman Road by Ordinance rather than by resolution. The proposed resolution invalidates the ordinance, adopts the engineer's report and adopts the Board's findings from the Public Hearing conducted on June 4, 2019. INTERACTION: Public Works RECOMMENDATION: Authorize the Board's signature invalidating Ordinance 2019-009 and vacating Hartman Road by resolution. HANDLING: Return one original to Public Works ATTACHMENTS: Resolution LEAD STAFF: Mark R. Cook, Director BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2019 - RESCINDING ORDINANCE NO. 2019-009 AND VACATING HARTMAN ROAD PURSUANT TO PUBLIC HEARING AND BOARD DECISION ON JUNE 4, 2019 WHEREAS: Public Works prepared Ordinance No. 2019-009 for Board of County Commission action following a duly conducted public hearing vacating Hartman Road on June 04, 2019; and WHEREAS: Public Works removed county roads from Title 12 in the 2015 revision to the Road Standards; and WHEREAS: The Board of County Commissioners are now able to vacate county roads pursuant to resolution with county roads being removed from Title 12 in the 2015 Road Standards revision; and WHEREAS: It is now necessary to vacate Hartman Road pursuant to resolution and rescinding the Board's vacation action from Ordinance 2019-009; and WHEREAS: The Board of County Commissioners does adopt the Director's/Engineer's Report presented during the public hearing conducted on June 4, 2019; and NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby authorize the Board's signature on this resolution vacating Hartman Road and directs the Department of Public Works to remove Hartman Road from the County Road Log; BE IT FURTHER RESOLVED that the Board of County Commissioners does find in the best interest of the public that no financial compensation is necessary for the vacation and that a 15 foot utility easement shall be retained by the County prior to vacation of Hartman Road. DATED this 10th day of June, 2019, at Ellensburg, Washington. BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Cory Wright, Chairman Attest: ❑ Clerk of the Board- Julie Kjorsvik Brett Wachsmith, Vice -Chairman ❑ Deputy Clerk of the Board- Mandy Buchholz Laura Osiadacz, Commissioner KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS STUDY SESSION STAFF REPORT STUDY SESSION DATE: June 10, 2019 ACTION REQUESTED: Request to Approve a Resolution to Authorize the Chair's Signature on KPFF Task Order No. 18, Special Haul Vehicle Load Ratings BACKGROUND: The Federal Government requires Kittitas County to update load ratings on 49 bridges 12-31-2022; supporting special haul vehicle loads. KPFF has the County's consultant bridge inspector for the past several years. Their experience with our bridges allows for a competitive pricing structure completing the required load ratings. The cost for the load ratings is $262,174.21. KPFF's task order master contract expires 12-31-2019. The Public Works Financial Manager validates the ability for this Task Order to run to completion beyond the termination date of the master contract supporting task completion. INTERACTION: Public Works RECOMMENDATION: Authorize the Chair's signature on KPFF Task Order No. 18. HANDLING: Return one original to Public Works ATTACHMENTS: Resolution; Task Order No. 18 LEAD STAFF: Mark R. Cook, Director BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2019 - AUTHORIZE CHAIR'S SIGNATURE ON KPFF TASK ORDER NO. 18 SPECIALIZED HAUL VEHICLE LOAD RATINGS UPDATED BY 2022 WHEREAS: KPFF was selected as a Public Works task order structural consultant pursuant to public procurement law in 2017; and WHEREAS: The Federal Highway Administration is requiring all local agencies to load rate their bridges against specialized haul vehicle (SHV) loads by 2022; and WHEREAS: KPFF has particular knowledge of Kittitas County bridges through performing County bridge inspection in the past several years; and NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby authorize the Chair's signature on KPFF Task Order No. 18, SHV Load Ratings Updated by 2022 in the amount of $262,174.21. DATED this 10th day of June, 2019, at Ellensburg, Washington. Attest: ❑ Clerk of the Board- Julie Kjorsvik ❑ Deputy Clerk of the Board- Mandy Buchholz BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Cory Wright, Chairman Brett Wachsmith, Vice -Chairman Laura Osiadacz, Commissioner �1���gC,ppGS ..-7Yl'1ilk.c�G X40 . _ KZTTITAIS CO f - -ra DEPARTMENT OF PUBLIC WORKS IflTTITAS COUNTY Formal Task Order Document (KPFF) Task Order Number 018 Maximum Amount Payable $262,000 Completion Date 12/31/2020 The general provisions and clauses of Local Agency Agreement Number (KCPW 2017- 19ENG2) shall be in full force and effect for this Task Order. Location of Project: All Kittitas County Bridges Project Title: SHV Load Ratings (updated load rating required by 2022) Description of Work: In accordance with FHWA direction for Load Rating of Specialized Hauling Vehicles (SHV), Kittitas County is required by Federal and State mandates to update existing bridge load ratings records with SHV load ratings on the appropriate schedule. The previous Task Order 3 reviewed the County's bridge inventory and identified which bridges required updated load ratings by 12/31/17 and which ones need updated load ratings by 12/31/2022 using the WSDOT Load Rating Flow Chart for Specialized Hauling Vehicles (Feb 2014). Forty-nine bridges will be updated to meet the 2022 FHWA mandate. A summary of County's NBI bridges which identifies which contract they are/were load rated under is included for reference. All of the bridges will be rated per the LRFR method per the AASHTO Manual for Bridge Evaluation (MBE) and the WSDOT BDM. Rating factors (RF) will be provided for the HL -93 design truck, AASHTO legal trucks, NRL (and SHV trucks if NRL < 1.0), WSDOT overload permit trucks OL -1 and OL -2 and emergency vehicles EV -2 and EV -3. The concrete bridges will be load rated using the WSDOT program BRIDG. The 3 sided box culverts will be rated using SAP (in order to account for the fixed slab to wall connection) for analysis and Excel for post processing. The steel bridges will be rated using SAP for analysis and Excel for post processing. The summary sheet will note if any posting is recommended. KITl X'3rJL 3 CO DEPARTMENT OF PUBLIC WORKS The load rating will take into account the existing condition using the most recent bridge inspection report. This report will be used to determine the depth of overlay, impact factor and condition factor of the rated members. Bridge records for 89342 do not contain any design drawings, only field sketches of girders/stringers. Dimensions will be confirmed in conjunction with the routine bridge inspections. Time to take field measurements and documentation is included under this work order. A signed Load Rating Summary sheet will be provided for each bridge along with a brief memo that will include the most recent inspection report, analysis assumptions, design drawings and calculations. In addition: • Load rating limited to bridge superstructure (girders slab and crossbeam, if applicable). Jf substructure has reduced capacity and requires rating; additional fee will be required. • Assume all updates to WSBIS will be completed by KPFF • Load Rating reports and summary sheets will be uploaded to the project FTP site. The County wit update their bridge files with the reports. O County to determine if any bridges require posting for Emergency Vehicles if rating factors are less than 1.0. Cost Breakdown: See attached. f Agency Signature: Date: Consultant Signature: A&00000 Date: SlaT Exhibit D-1 KPFF Consulting Engineers Consultant Fee Summary Negotiated Hourly Rate Consultant Agreement Kittitas County 2022 Load Rating Updates Overhead (OH) Cost Fixed Fee (FF) Classification Principal Technical Specialist Project Manager Senior Engineer II Senior Engineer I Project Engineer II Project Engineer I Design Engineer Sr. CADD Technician CADD Technician Project Coordinator Reimbursables Subtotal Direct Hourly Rate $ 64.91 $ 65.00 $ 45.29 $ 54.00 $ 45.29 $ 43.27 $ 36.92 $ 32.71 $ 45.75 $ 42.63 $ 28.85 136.25% Total Negotiated Hours X Hourly Rate 40.00 X $171.52 0.00 X $171.76 91.00 X $119.68 0.00 X $142.70 314.00 X $119.68 1773.00 X $114.34 0.00 X $97.56 0.00 X $86.44 0.00 X $120.89 0.00 X $112.65 54.00 X $76.24 Subtotal - Cost $ 6,860,99 $ 10,890.77 $ 37,579.15 $ 202,726.55 _ $ 4,116.75 $ 262,174.21 KPFF TOTAL: $262,174.21 SUBCONSULTANT TOTAL: $0.00 TASK ORDER TOTAL: $262,174.21 May 21, 2019 KPFF Consulting Engineers KPFF Kittitas County 2022 Load Rating Updates Principal Technical Specialist Project Manager Senior Engineer I Project Engineer II Project Coordinator Multiplier Item I SCOPE OF WORK $171.52 $171.76 $119.66 $119.68 $114.34 $76.24 1.0000 1 Project Management 1.00 Project Management 1.10 Contract Compliance 2 2 $582 1.20 lInvoicing & Progress Summaries (9 months) 9 18 $2,449 1.30 Client Communication (phone, email) 4 32 $4.516 1.40 Internal Project Coordination 4 48 $6431 LaborSubtotal:l 1 10 10 91 0 0 18 $13,978 Reimbursable: 2 ConcretelTimber Bridge Load Ratings # Bridges 2.00 Concretefrimber Bridge Load Ratings 2.10 One Superstructure type (no crossbeam) 30 120 780 $103,547 2.20 Two Superstructure types (no crossbeam) 4 24 144 $19.337 2.30 One Superstructure type and crossbeam 8 64 320 $44,249 2.40 Two Superstructure types and crossbeam 4 40 208 $28,570 — 2.50 EOR Review/Sign/Submit 20 32 $5.870 Labor Subtotal: 20 0 0 248 1 1452 32 $201,573 Reimbursable: 3 Steel Bridge Load Ratings # Bridges 3.00 Steel Bridge Load Ratings 3.10 Steel Girder (05301) 1 8 62 $8,047_ 3.20 Steel Girder (80344) 1 1 4 29 $3795 3.30 Steel Truss & Concrete approaches (97341) 1 30 230 _ $29,889 3.40 EOR Review/Sign/Submit 5 4 $1 163 Labor Subtotal: 5 1 D 0 42 321 4 $42,893 Reimbursable: 4 WSSIS Load Rating update 4.00 JWSBIS Load Rating update 24 . $_2.872 4.104 ----- - - 4.20 1 Labor Subtotal: 5 24 $2,872 Reimbursable: Bridge Bridge Type No. Spans Analysis Method No•Quality Girder/ Super Type Rate Xbeam Load Rate & Report hours Control Review hours Bridge No. Name 1 60092 Borland Bridge 3 sided box 1 SAP 1 no 26 4 2 88153 Hungry Jct Rd over Currier Creel 3 sided box 1 SAP 1 no 26 4 3 88221 Reecer Cr. Rd over Currier Cree 3 sided box 1 SAP 1 no 26 4 4 88222 1 Reecer Cr. Rd over Currier Cree 3 sided box 1 SAP 1 no 26 4 5 88223 Reecer Cr. Rd over Currier Cree 3 sided box 1 SAP 1 no 26 4 6 97251 Smithson Road - Dry Creek Channel Girder 1 BRIDG 1 no 26 4 7 88273 Reecer Cr. Rd over Towne Ditch Channel/ multi web 1 BRIDG 2 no 36 6 8 05271 S. Cie Elum Rd CIP Box 4 BRIDG 1 yes 40 8 9 04272 Hundley Road CIP slab 3 BRIDG 2 TBD 52 10 10 63181 Johnson Canyon Rd CIP slab 5 BRIDG 1 yes 40 8 11 78132 Canyon Rd over Wilson Creek CIP slab 4 BRIDG 2 yes 52 1 10 12 79291 Thrall Rd over Cherry Creek CIP slab 5 BRIDG 1 yes 40 8 13 88292 Robinson Canyon Rd over Light CIP slab 4 BRIDG 1 yes 40 8 14 89053 Bar 14 Rd Bridge over Hiline Cre CIP slab 3 BRIDG 1 yes 40 8 15 79222 S. Ferguson Road CIP slab frame 0 SAP 1 no 26 4 16 87051 Taneum Rd over Taneum Creek CIP T beam 3 BRIDG 1 yes 40 8 17 04351 Westside Rd over Hiline Canal P/S bulb T 1 BRIDG 1 no 26 4 18 05012 West fork over Tea naway Rd P/S bulb T 1 BRIDG 1 no 26 4 19 06251 E. Masterson Rd over Teanawa P/S bulb T 2 BRIDG 2 no 36 6 20 07271 Burke Rd Bridge Reconstruction P/S bulb T 1 BRIDG 1 no 26 4 21 70111 Stevens Road P/S bulb T 1 BRIDG 1 no 40 8 22 89052 Wilson Creek Rd over Hiline Cnl P/S Bulb T 1 BRIDG 1 no 26 4 23 95011 Upper Peoh Pt. Road P/S Bulb T 1 BRIDG 1 no 26 4 24 95021 Upper Peoh Pt. Road P/S Bulb T 1 BRIDG 1 no 26 4 25 95031 Mohar Road P/S Bulb T 1 BRIDG 1 no 26 4 26 95061 Westside Rd over Hiline Canal P/S Bulb T 1 BRIDG 1 no 26 4 27 96071 Markovich Rd over Hiline Canal P/S Bulb T 1 BRIDG 1 no 26 4 28 96082 Upper Peoh Rd over Hiline Cana P/S Bulb T 1 BRIDG 1 no 26 4 29 96091 Upper Peoh Rd over Hiline Cana P/S Bulb T 1 BRIDG 1 no 26 4 30 96111 Thorp Prairie over Hiline Canal P/S Bulb T 1 BRIDG 1 no 26 4 31 97311 Thorp Prairie Bridge P/S Bulb T 1 BRIDG 1 no 26 4 32 88341 BNRR Crossing over Cascade Wz P/S girder 3 BRIDG 1 yes 40 8 33 77141 Manastash Rd over Manastash P/S girder, CIP slab 2 BRIDG 2 yes 52 10 Bridge No. Load Rate Quality No. Analysis Girder/ Rate Control Bridge Type Spans Method Super Type Xbeam & Report hours Review hours Bridge Name No. 11 11 P/S multi1 34 79011 No. 81 Rd over Cooke Creek BRIDG 1 no Web 26 4 P/S 35 80281 Christensen Road multiweb 1 BRIDG 1 no 26 4 36 88291 Thorp Hwy over Light Ditch 1 BRIDG 1 no molt/web 26 4 37 06345 Lambert Rd over Teanaway Rive P/S T 1 BRIDG 1 no 26 4 38 78131 Tjossem Rd over Wilson Creek P/S T 1 BRIDG 1 no 26 4 39 80341 Parke Creek Rd over Hiline Cana P/S T 1 BRIDG 1 no 26 4 40 79133 ICleman Bridge P/S tri deck 1 BRIDG 2 no 36 6 41 97211 Hayward Rd over Hiline Canal P/S tri web 1 BRIDG 1 no 26 4 42 78102 Umptanum Rd over Yakima RivE PT Box 0 0 ? ? 52 10 PT Box &Girders 43 88333 Damman Rd over Yakima River 3 BRIDG 2 no 36 6 44 05301 j Bullfrog Rd over Cie Elurn River Steel Girder 6 SAP 1 yes 62 8 45 80344 Vantage Hwy over Hiline Canal Steel Girder 1 SAP 1 no 29 4 Timber 46 89342 Vantage Hwy over Cascade Can 1 Excel 1 no 26 4 stringers I truss, CIPgirder 47 97341 Yakima River Bridge 3 SAP/BRID 2 no 230 30 481 98288 Charlton Rd over Naneum Cree voided slab 1 BRIDG 1 no 26 4 491 99201 Naneum Rd over Naneum Cree voided slab 1 BRIDG 1 no 26 4 Task Order 4 Task Order 18 5/21/19 -Bridge List Export from WSBIS F Rated by KPFF Rated by Others 51D Bridge No. Bridge Name 2017 2022 1 7998800 3031 W SPARKS RD-KACHESS RIV YES 2 8123400 3112 RAILROAD ST-YAKIMA RIVER YES 3 00070168 4272 HUNDLEY RD -LITTLE CREEK YES 4 8850000 4273 NELSON SIDING -LITTLE CREEK YES 51 8632300 4281 STORIE LANE -LITTLE CREEK YES 61 8851600 4292 NELSON SIDING -BIG CREEK YES 7 8479900 4351 WESTSIDE RD-HILINE CAN YES 8 8804900 5012 WF TEAN- MF TEAN RIVER YES 9 8360500 52715 CLE ELUM RD-YAKIMA RIV YES 10 8407900 5301 BULLFROG RD -CLE ELUM RIV YES 111 8051800 6061 TEANAWAY RD-TEANAWAY RIV YES 121 8338800 6251 RED BRIDGE RD-TEANAWAY YES 131 8459600 6345 LAMBERT RD- TEANAWAY RIV YES 141 8103700 7101 LIBERTY RD-SWAUK CREEK YES 151 8632400 7271 BURKE ROAD-SWAUK CREEK YES 161 8805100 16081 N.F. TEANAWAY RD- JACK CREEK YES 171 8271500 16203 N.F. TEANAWAY RD-N.F. TEAN RIVER '? 1.3 18 8000800 60031 MORRISON RD -GRAVITY CAN YES 19 8014800 60042 MORRISON RD -TURBINE CAN YFS 20 8014900 60043 ROSS RD -TURBINE CAN YFS 21 8077000 60083 KATEN RD -TURBINE CANAL _ YES 221 8088700 60091 ROSS RD -TURBINE CANAL YES 231 8674600 60092 BORLAND RD -TURBINE CANAL YES 24 8240000 63181 HUNTZINGER R-WANAPUM RES YE5 25 8073600 70083 PRATER RD-PARKE CREEK YES 26 8623100 70091 PARKE CREEK MULTIPLATEti4 27 8127900 70111 STEVENS RD-HILINE CANAL YES 281 8623200 70141 STEVENS RD CULVERTS yfs� 291 8596400 70231 BOYLSTON RD-GRND RELIEF _ YE` 301 8313800 70232 STEVENS RD -JOHNSON CREEK YES 311 8452500 70331 4TH PARALLEL RD -TURBINE YES 32 XG121801 76132 Manastash Rd-Manastash CR YES 33 8174600 77141 MANASTASH RD-MANASTASH C YES 34 8882800 77171 MANASTASH ROAD -NF CREEK YES 35 8622900 78021 ANDERSON RD CULVERTS - Yi. 36 8012900 78041 BROWN RD-MANASTASH CREEK YES. 371 8058100 78071 COVE RD-MANASTASH CREEK YES 381 8109800 78102 UMPTANUM RD-YAKIMA RIVER YES 39 8673000 78112 UMPTANUM RD -ANDERSON SLO 40 8150900 78131 TJOSSEM RD -WILSON CREEK YES 41 8158900 78132 CANYON RD -WILSON CREEK YES 42 7966000 79011 NO 81 RD-COOKE CREEK YES 43 8875400 79045 KITTITAS HWY-COLEMAN CR YES Rated by KPFF Rated by Others SID Bridge No. Bridge Name 2017 2022 44 8873800 79046 KITTITAS HWY-TOWN DITCH YES 45 8875300 79048 KITTITAS HWY - NANEUM CR YES 46 8905100 79052 Number 6 Road YES 471 8041500 79061 THIRD AVE-TOWN DITCH YES .� 481 8154200 79132 BADGER PKT RD-PARKE CR YES 49 8710100 79133 CLEMAN RD-PARKE CREEK YES 50 8178800 79141 TJOSSEM RD-TOWN DITCH YES 51 8174700 79144 DENMARK RD-PARKE CREEK YES 52 8294500 79222 S FERGUSON RD-PARKE CR YES 531 8827800 79242 BADGER POCKET RD-JOHNSON DRAINAGE YES 54 8388300 79291 THRALL RD-CHERRY CREEK YES 55 8623000 79301 RINGER RD CULVERTt5 56 8214700 80171 COLOCKUM RD-HILINE CANAL C YES 57 8231600 80181 COOKE CAN RD-HILINE CAN f .'ES 581 8377000 80281 CHRISTENSEN RD-HIGHLINE YES 591 8458900 80341 PARKE CR RD-HILINE CANAL YES 60 61 8465900 8030600 80344 VANTAGE HWY-HILINE CANAL 87051 E TANEUM RD-TANEUM CREEK YES YES 62 8031800 87052 WESTTANEUM RD-HILINE SP �' YES 63 8033700 87053 THORP CEM RD-TANEUM CR YES 641 8162000 87131 S.THORP HWY-WESTSIDE DIT YES 651 8040800 88061 HOWARD RD-DRY CREEK YES-+3 66 8073400 88082 CLARKE RD-DRY CREEK Yfi* 67 8675000 88153 HUNGRY JCT RD-CURRIER CR YES 68 69 8263000 8282100 88201 MCMANAMY RD-DRY CREEK 88212 FAUST RD-TOWN DITCH _YES YES 701 8674700 88221 REECER CR RD -CURRIER CR YES 711 8674900 88222 REECER CR RD-CURRIER CR YES 721 8674800 88223 REECER CR RD-FLOOD CHAN. YES 731 8742300 88261 BOWERS RD-WHISKEY CR 74 75 76 8365200 8359200 8375800 88272 DRY CREEK RD-CURRIER CR 88273 REECER CR RD-TOWN DITCH 88282 OLD HWY 10-FLOOD CHANNEL _ YES +rF} 77 8377700 88283 OLD HWY 10-CURRIER CREEK 781 791 8394500 8388200 88291 S THORP HWY-LIGHT DITCH 88292 ROBINSON CAN RD-LIGHT DI YES YES 80 81 8434200 8443300 88322 WEAVER RD-WESTSIDE DITCH 88333 S THORP HWY-YAKIMA RIVER YES 82 8456400 88341 UNIVERSITY WAY OVER SNRR YES 83 841 851 7990200 8031400 8758200 89022 FAIRVIEW RD-HILINE CANAL 89052 WILSON CR RD-HILINE CAN 89053 BAR 14 RD - HILINE CANAL YES YES YES 861 8099500 89091 NANEUM RD-HILINE CANAL f� YES -' 871 881 81233001 81418001 89113 SCHNEBLY RD-HILINE CAN 89123 SCHNEBLY RD-COLEMAN CR YES YES Rated by KPFF Rated by Others SID Bridge No. Bridge Name 2017 2022 89 8152800 89131 LESTER RD-HILINE CANAL YES 90 8405900 89301 SANDERS RD -WILSON CREEK YES 91 8433400 89321 WILSON CR RD -CASCADE CAN YES 92 8466600 89342 VANTAGE HWY-CASCADE CAN YES 93 7988600 94021 WESTSIDE RD-HILINE CANAL YES 94 7971500 95011 U PEOH PT RD-HILINE CAN YES 95 7985000 95021 U PEOH PT RD-HILINE CAN YES 96 7998200 95031 MOHAR RD-HILINE CANAL YES 97 8047200 95061 WESTSIDE RD-HILINE CANAL YES 98 8642000 96071 MARKOVICH RD-HILINE CANL YES 99 8082300 96082 U PEOH PT RD-HILINE CAN YES 100 8100100 96091 U PEON PT RD- HILINE CAN YES 101 8132600 96111 THORP PRAIRIE RD-HILINE YES 102 8285300 97211 HAYWARD RD-HILINE CANAL YES 103 8330400 97251 SMITHSON RD -DRY CREEK YES 1041 8422200 97311 THORP PRAIRIE RD-HILINE YES 1051 1061 8468600 8346900 97341 N THORP HWY-YAKIMA RIVER 98262 ROBBINS RD-HILINE CANAL YES YES 1071 8348800 98265 SMITHSON RD-HILINE CANAL YES 1081 8370200 98271 REECER CR RD-HILINE CAN YES 1091 8382300 98281 L GREEN CAN RD-HILINE CA YFS 1101 8804800 98288 CHARLTON ROAD NANEUM CR. YES 1111 8772200 99201 NANEUM ROAD-NANEUM CREEK YES 1121 88328001 99302 Cooke Can Rd - Cooke Cr YES 113 8434800 99325 THOMAS RD-NANEUM CREEK VE`.� KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS STUDY SESSION STAFF REPORT STUDY SESSION DATE: June 10, 2019 ACTION REQUESTED: Request to Approve a Resolution to Authorize the Chair's Signature on Supplement No. 2 to KPFF Task Order No. 16, Big Boulder Creek BACKGROUND: Recently, Public Works (PW) conducted a mandatory prebid site visit to Big Boulder Creek Bridge. Three contractors responded and all declined to submit bids supporting permanent installation of the bridge structure. All desire bidding the placement of a temporary bridge and construction of approach roadways allowing winter and spring traffic. PW is delaying bid call allowing KPFF to rework the plans, specifications and engineering supporting an Addendum to the project contract. To accomplish this task, PW must supplement the Task Order with KPFF. KPFF is requesting $20,000 to provide revised documents supporting the reduced project scope. The new contract price is $228,000. INTERACTION: Public Works RECOMMENDATION: Approve the Resolution to Authorize the Chair's signature on Supplement No. 2 KPFF Task Order No. 16, Big Boulder Creek. HANDLING: Return one original to Public Works ATTACHMENTS: Resolution; Supplement No. 2 to KPFF TO No. 16. LEAD STAFF: Mark R. Cook, Director BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS affl-IN "IT+;i/.1�" Q[" to]0 RESOLUTION NO. 2019 - AUTHORIZING THE CHAIR'S SIGNATURE ON KPFF SUPPLEMENT NO.2 TASK ORDER NO. 16 — BIG BOULDER CREEK BRIDGE REPLACEMENT PROJECT WHEREAS: Public Works selected KPFF as a structural design firm following a prescribed procurement process in 2016 and said selection terminates on December 31, 2019; and WHEREAS: The Kittitas County Board of County Commissioners approved KPFF Task Order No. 16 with Resolution 2018-160; and WHEREAS: The Board of County Commissioners authorized Supplement No. 1 to KPFF Task Order No. 16 with Resolution 2018-203; and WHEREAS: It is now necessary to supplement KPFF Task Order No. 16 with a final amount supporting an Addendum to the contract plans and specifications for the replacement of Big Boulder Creek Bridge in the amount of $20,000; NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby authorize the Chair's signature on Supplement No. 2 to KPFF Task Order No. 16, Big Boulder Creek, bringing the final cost of the contract to $228,000. DATED this 10th day of June, 2019, at Ellensburg, Washington. BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Cory Wright, Chairman Attest: Clerk of the Board- Julie Kjorsvik Brett Wachsmith, Vice -Chairman ❑ Deputy Clerk of the Board- Mandy Buchholz Laura Osiadacz, Commissioner KZTTZTAB 4C4 DEPARTMENT OF PUBLIC WORKS I3=AS COUNTY Formal Task Order Document KPFF Task Order Number 016 Maximum Amount Payable $228,000 Completion Date 12/30/2019 The general provisions and clauses of Local Agency Agreement Number (KCPW 2017- 19ENG2) shall be in full force and effect for this Task Order. Location of Project: Kittitas County Project Title: Big Boulder Creek Bridge Replacement Description of Work: KPFF will prepare the PS&E documents for the replacement of the Big Boulder Creek Bridge in coordination with Kittitas County staff. The design team includes: KPFF — Project Management, Structural and Civil Engineering Hart Crowser -- Geotechnical Engineering Watershed Science and Engineering — Hydraulic Engineering Jacobs — EnvironmentaUPermitting Tentative Project Advertisement is April 2019, but will be dependent on permitting, fish windows, and bridge procurement schedules. The existing timber bridge is located on Cle Elum Valley Road over Big Boulder Creek approximately three miles north of the Salmon La Sac Campground. The bridge is currently posted for a 5 Ton weight limit due to scour at the timber sill foundation. The County prefers to replace the bridge with a single lane prefabricated superstructure. TASK 1 PROJECT MANAGEMENT KPFF will manage the development of the PLANS, SPECS & ENGINEERING COST ESTIMATE (PS&E) in such a manner to ensure the County is able to achieve the desirable bidding date. This effort will include appropriate in-house duties such as invoicing, contract 0 44. 1N N laTMAS COUNTY KZTTITAS CO DEPARTMENT OF PUBLIC WORKS compliance assurance, file and staff organization, client communications (emails and telephone), and general project oversight. Project Management tasks include: 1.1 Project Team Management and Coordination 1.2 Monthly Progress Reports/Invoices (Assume 8) 1.3 Monthly Project Progress Meetings/Minutes (Assume 8 meetings, held via teleconference) 1.4 Coordination with WDFW (Assume 8 hours) 1.5 Management Reserve - allocation of the reserve funds for additional out of scope tasks based on written approval of the County 1.6 Project team coordination for addendum & design change TASK 2 STRUCTURAL ENGINEERING KPFF shall perform the structural engineering analysis and design of the Big Boulder Creek Bridge substructure. KPFF shall perform appropriate analysis and design calculations in accordance with the most current edition (at the time of NTP) of the W SDOT Bridge Design Manual (BDM) and the AASHTO LRFD Bridge Design Specifications, and the Local Agency Guidelines. Considering the location and use of the bridge, alternative criteria, such as Forest Service guidelines, may be considered to reduce construction costs. TASK 2.1— Project Kickoff Meeting and Site Visit A project kickoff meeting will be held at the existing bridge site. TASK 2.2 — Alternative Analysis Memo Brief memo to summarize site constraints, design criteria and preferred bridge structure TASK 2.3 — Development of PS&E/Contract Bid Documents TASK 2.31— Plan and Calculation Preparation • Project Cover Sheet • General Notes and Quantities • Bridge Layout - plan and elevation • Structural notes • Foundation PIan — Layout • Foundation Design and Details • Wingwall Layout/Details KITTITAB CO DEPARTMENT OF PUBLIC WORKS JUTTITAS COUNTY TASK 2.32 — Structural Special Provisions TASK 2.33 — Cost Estimate TASK 2.34 — Deliverable preparation TASK 2.40 — Quality Control Checks and Reviews TASK 2.50 — Technical Collaboration Structural design engineers will coordinate with survey, civil, geotechnical, hydraulics and environmental engineers for project design and contract coordination. TASK 2.60 — Construction Support If needed to provide support during construction to respond to RFI's and review submittals. TASK 2.70 — Feasibility Review Perform a high level review to determine if a 60 foot bridge span is feasible to eliminate need for cast -in-place concrete abutments. Evaluate existing design for using temporary detour bridge for 1 year rather than originally anticipated 3 month duration. TASK 2.80 — Revise Contract Documents Update plans, specifications and estimate and issue and addendum to the contract bid documents as necessary to limit 2019 construction work to installation of temporary detour road and bridge. TASK 3 GEOTECHNICAL ENGINEERING TASK 3.10 — Planning and Research Hart Crowser will review readily available geologic maps and water well logs that cover the site vicinity, and other reports and plans provided by others (if any) for general information regarding subsurface soil and groundwater conditions and geologic hazards. Hart Crowser will coordinate field explorations with KPFF, Kittitas County, USFS, drilling subcontractors, and internal staff. If required, Hart Crowser will submit a traffic control plan for review by the County. �Crs... ro rra.c DEPARTMENT OF PUBLIC WORKS 14TTITA5 COUNTY TASK 3.20 — Field Work TASK 3.21— Site Reconnaissance and Utility Locates Hart Crowser will conduct a reconnaissance to get familiarized with the site. Relevant features will be noted, and the proposed exploration location marked for the utility locators. Hart Crowser will notify "One -Call" service for public utility locates. TASK 3.22 — Field Explorations Hart Crowser will advance one boring near the south side of the bridge. (The north side of the bridge cannot be accessed with drilling equipment due to load restrictions.) The boring will be advanced using a TSi 150CC Sonic Drill, which can typically penetrate through boulders and similar materials. The boring will be advanced until one of the following criteria is reached: 1) the boring penetrates 10 feet into rock, 2) refusal occurs within nested boulders, or 3) we reach a depth of 50 feet. If thick soil layers (sand, gravel, etc.) are encountered, then occasional soil samples will be obtained by driving split -spoon samplers in accordance with the standard penetration test (SPT) procedure (American Society for Testing and Materials [ASTM] D 1586). Hart Crowser will observe the exploration, log the subsurface conditions, collect representative soil and rock samples, and transport the samples to the laboratory for further visual evaluation and testing. The borehole will be backfilled in accordance with Department of Ecology regulations. The upper 1 foot of the borehole will be patched with gravel surfacing. Excess spoils from the borehole will be spread on the ground adjacent to the borehole. If required, Hart Crowser's subcontractors will provide traffic control services during drilling. TASK 3.23 -- Sample Review and Laboratory Testing Soil and rock samples obtained from the explorations will be visually classified in the field by Hart Crowser and in Hart Crowser's geotechnical laboratory based on the Unified Soil Classification System (USCS) and ASTM classification methods. Hart Crowser will conduct a series of geotechnical laboratory tests on selected soil and bedrock samples obtained from the explorations to evaluate the engineering and index properties of the site soils. The specific tests conducted will depend upon actual conditions encountered. For budgeting purposes, Hart Crowser has assumed the tests will include up to eight moisture content determinations, one Atterberg limits determination, three grain -size distribution tests, and one unconfined compressive test. DES. -. TO TyEC ''�w ��� KZTTZT�iB CO DEPARTMENT OF PUBLIC WORKS IUMT.48 COUNTY TASK 3.30 — Office Work TASK 3.31— Engineering Analysis and Consultations Hart Crowser will conduct engineering analyses to evaluate seismic hazards, ground settlement, abutment stability, foundation and retaining wall alternatives and design parameters, and earthwork guidelines. Engineering analysis will be completed in general conformance with appropriate Washington State Department of Transportation (WSDOT) design manuals. Hart Crowser will consult with the design team regarding their findings and foundation alternatives. TASK 3.32 — Geotechnical Reporting Hart Crowser will prepare a geotechnical report to document their findings and recommendations. The geotechnical report will address design and construction issues, including: Site and boring location plan(s); Description of subsurface soil, rock, and groundwater conditions; • Site preparation and earthwork recommendations; • Seismic hazards and WSDOT-based seismic design parameters; Temporary and permanent abutment foundation alternatives, design recommendations, and stability; Retaining wall alternatives and design parameters; and Construction considerations. A draft report will be provided to the design team for review and comments. A final report will be prepared that addresses review comments from the design team. TASK 3.33 — Project Management and Meetings Hart Crowser will provide geotechnical project management and support services, including coordinating staff and subcontractors and conducting telephone consultations and email communications with the design team. Hart Crowser will attend up to one meeting at KPFF's office. TASK 3.40 — Construction Support The geotechnical engineer will provide support during construction to respond to RFI's or changes in field conditions. CppES ... 70, IaTTITAS COUNTY KXr=XgVAB CD DEPARTMENT OF PUBLIC WORKS TASK 3.50— Feasibility Review Perform a high level review to determine if a 60 foot bridge span is feasible to eliminate need for cast -in-place concrete abutments. Evaluate existing design for using temporary detour bridge for 1 year rather than originally anticipated 3 month duration. TASK 4 HYDRAULIC DESIGN Watershed Science & Engineering (WSE) will provide hydraulic engineering services for the Big Boulder Creek Bridge Replacement Project in Kittitas County, Washington. WSE will lead the hydraulic engineering portions of the project which will include completing the following tasks. TASK 4.10 — Data Collection and Review WSE will collect and review existing data and information needed to complete the hydraulic investigation. Data will include but not be limited to topographic maps including LiDAR data, historical aerial photos, flood data, bridge maintenance records, and anecdotal information on past flood events from County maintenance staff. Assumptions: • County will supply relevant data they possess TASK 4.20 — Site Inspection WSE will conduct a one -day field inspection to examine the crossing and Big Boulder Creek. WSE will examine hydraulic and geomorphic characteristics, sediment transport, debris flow potential, lateral erosion, and scour. Assumptions: NTP is received in time to allow WSE to visit the site before snow fall. TASK 4.30 — Channel Survey WSE will survey up to eight cross sections and a longitudinal profile of the stream channel as part of the site inspection task above. WSE will merge the stream channel data with the County's survey to develop a single topographic base map required for the hydraulic investigation. Assumptions: • County will or has collected detailed topographic data within the road right-of-way. TASK 4.40 — Hydrology �ppss... ra rH£c IQTTITAS COUNTY KZTTZTAS CO DEPARTMENT OF PUBLIC WORKS WSE will use USGS regional regression equations to estimate annual instantaneous peak design flow rates. The design event for flow and scour will be the 100 -year flood and the check flood for potential damage will be the 500 -year event. The 500 -year event is not the design event, it is solely used to assess risk in -order to identify any remaining significant erosion or scour issues that might need to be addressed in the design. Assumptions: • USGS regression equations will provide reasonable estimates for the 100 -year and 500 - year annual instantaneous peak flows. If they do not, WSE will use alternative methods to estimate the flows. TASK 4.50 — Hydraulic Analysis WSE will develop a simple HEC -RAS model of Big Boulder creek in the vicinity of the bridge crossing using topographic base map. The model will not be calibrated because observed discharge/highwater marks are not available. Instead, WSE will use engineering judgment to select and adjust model parameters. The model will be used to help size the bridge waterway, to provide data required to evaluate lateral erosion and scour potential, and to develop countermeasures. TASK 4.60 — Channel Stability and Scour Assessment WSE will determine if lateral erosion, local scour, ice, or debris flows pose a threat to the proposed crossing. If they do, WSE will work with KPFF to address these hazards in the design. Assumptions: • These hazards will be addressed through modifications the structure itself (e.g. deeper foundations, longer bridge, etc.) and not through design and installation of external countermeasures (e.g. riprap). If countermeasures are required, the optional task at the end of this scope will be completed. TASK 4.70 — WDFW and Permit Coordination It is anticipated that WDFW personnel have an idea of the length of crossing they would like to see at the site. WSE will work with WDFW personnel, the County, and Jacobs (the company that will acquire the project permits) to collectively arrive at a bridge length that is acceptable to all parties. An allowance is provided for WSE's lead engineer to participate in one meeting with WDFW personnel in Ellensburg. Assumptions: 0 A reasonable bridge length will be agreed to that the County can afford to build. .r 07 KITMA5 COUNTY 3kKZTTITJk0 CO DEPARTMENT OF PUBLIC WORKS TASK 4.80 — Hydraulic Design Report WSE will prepare a hydraulic design report to summarize and document the results of the investigation. It will include the recommended NBIS Scour Code rating for the new structure, a code that the County will need for their records. Assumptions: A draft of the report will be provided to the County and KPFF for review. Upon receipt of comments, WSE will refine the report and submit a final version as a PDF TASK 4.90 — Meetings and Administration An allowance is provided for WSE personnel to attend one meeting at KPFF's Seattle office to discuss the design and one meeting in Ellensburg to meet with the County. Assumptions: • WSE will develop concept sketches of the countermeasures which will be provided to KPFF. KPFF will prepare detailed plans to be incorporated into the project plan set. • WSE will recommend specifications for the countermeasures. • WSE has included a modest cost for this task in the accompanying cost estimate. This estimate will be revisited and may need to be revised once the type and scale of countermeasures required are identified. • At this time it is assumed that scour and erosion protection countermeasures are not necessary and have not been included in the fee TASK 4.100 — Feasibility Review Perform a high level review to determine if a 60 foot bridge span is feasible to eliminate need for cast -in-place abutments. Evaluate design for using temporary detour bridge for 1 year rather than originally anticipated 3 month duration. TASK 5 ENVIRONMENTAL/PERMITTING The Jacobs team will deliver Environmental Documentation and Permitting in coordination with KPFF and Kittitas County staff. TASK 5.10 — Project Management 1. Project planning, team direction and coordination and ongoing client communication 2. Project Controls Cp.OES ... M DEPARTMENT OF PUBLIC WORKS COUNrY a. Prepare monthly invoices and back-up, and monthly progress reports. b. Monitoring and updating Environmental delivery schedule. 3. Deliverables a. Monthly progress reports and invoices TASK 5.20 — Agency Coordination 1. Agency Coordination a. Coordinate with Kittitas County Public Works, Kittitas County Community and Development Services, Department of Fish and Wildlife, Department of Ecology, US Army Corps of Engineers, and other agencies as needed. b. Coordination items include impact analysis, permits required and timelines, and facilitated review of project milestones as needed. TASK 5.30 — NEPA/SEPA Documentation 1. NEPA/SEPA Documentation a. Research and prepare one (1) NEPA Categorical Exclusion (CE) form b. Research and prepare one (1) SEPA Checklist and Draft DNS if needed TASK 5.40 — Biological Assessment 1. Biological Assessment a. Field Reviews b. Prepare one (1) Biological Assessment, assumed to be formal consultation with both Services. c. Provide ongoing coordination with agencies throughout the review/approval process. TASK 5.50 — NHPA Section 106 1. NHPA Section 106 Evaluation a. Develop Area of Potential Effects (APE) and coordinate with SHPO. b. Evaluate cultural and historic resources within the project area of effect as per Section 106 requirements. TASK 5.60 — JARPA Package Preparation and Submittal JARPA Preparation and Submittal a. Populate and submit one (1) JARPA application package. b. Coordination with federal and/or state agencies for the following permits: i. Corps 404 permit, United States Army Corps of Engineers (Assumes Nationwide Permit) ii. Hydraulic Permit Approval (HPA), WA State Dept. of Fish & Wildlife iii. Ecology 401 permit review including development of TESC and SWPPP TASK 5.70 — Local Permits or Approvals 1. Local Permits or Exemptions 4�0��* � �`°gay KZTTZTAs Co - : DEPARTMENT OF PUBLIC WORKS KITTMS COUNTY a. Coordinate with Kittitas County CDS on SEPA, Shorelines, and Critical Areas requirements. TASK 5.80 — Biology Support During Construction 1. Support services during construction, including worksite isolation support, fish salvage and removal, planting or site stabilization guidance up to 40 hours. This task is not subject to Assumption 1 a. TASK 5.90 — Permit Update Submit updated permits to reflect revised bridge span. Update permits to allow single creek crossing for equipment to install temporary bridge and detour roadway. Assumptions: • Coordination with FHWA or WSDOT Local Programs will not be required. • The Biological Assessment that will be prepared will be "Likely to Adversely Affect" for Bull Trout and Steelhead, and will require formal consultation with both USFWS and NMFS. • The US Army Corps of Engineers will issue a CWA Section 404 NWP 14. No individual permit will be required. • Section 106 will be determined as "May Affect", and will require SHPO concurrence • The Department of Ecology will issue a Letter of Verification for CWA Section 402. No individual permit will be required. • No wetlands will be impacted by the project. This Scope does not include wetland delineations or reporting. • No NPDES Permit will be required. • SEPA will be exempt. • If the level of effort and cost for permit or approval acquisition is higher than the budget amount, Jacobs will coordinate with KPFF and the County to determine amendments as needed. • No mitigation planning is included in this scope of work. TASK 6 CIVIL/ROADWAY ENGINEERING KPFF will provide civil engineering support for the replacement of Big Boulder Creek Bridge. Civil design criteria will be Kittitas County Code Chapter 12- Roads and Bridge Standards and as supplemented by the WSDOT Design Manual or AASHTO's Policy on Geometric Design of Highway and Streets. TASK 6.1— Civil Project Management ADES... MTy$ 640�'1� �L"•�v KZTTZTAB CO DEPARTMENT OF PUBLIC WORKS X=AS COUFFY • Attend six (6) progress meetings via teleconference. • Prepare invoice progress reports TASK 6.2 — Development of PS&E/Contract Bid Documents Plan Preparation for 30%, 75%, 100% draft, 100% Ad • Site Preparation • Roadway plan and profile • Typical sections and details • Detour plan, profile and typical section 4 Full Closure Signage Plan Supporting Work: a Civil stream grading for stream bypass. • Prepare Stormwater Site plan and Construction Stormwater Pollution Prevention Civil Special Provisions • Provide WSDOT run list format civil technical special provisions Civil Cost Estimate • Provide quantities and unit prices for civil elements of work TASK 6.3 — Quality Control Checks and Reviews KPFF senior civil engineering staff will QC all civil design deliverables. TASK 6.40 — Construction Support If needed to provide support during construction to respond to RFI's and review submittals. TASK 6.50 — Revise Contract Documents Update plans, specifications and estimate and issue an addendum to the contract bid documents as necessary to limit 2019 construction work to installation of temporary detour road and bridge. Assumptions: • Existing ROW and survey basemap control provided by County will be depicted on civil drawings. Temporary Construction Easement (TCE) limits will be defined on Civil Site HZTTZTAB COUWWW DEPARTMENT OF PUBLIC WORKS JUMTAS COUNT Preparation plan. Legal Descriptions of TCE's, including TCE documentation and acquisition will be performed by the County. Temporary Erosion and Sediment Control (TESC) plans will not be provided, a performance spec will be used for TESC. For Stormwater Management it is assumed the project is considered Road Preservation per SWMMEW Section 2.1.4 and therefore only needs to meet core requirement #I and #2 as scoped above. Preparation of the Construction S WPPP will be a bid item and prepared by the Contractor. Approach guardrail systems will not be required. Bridge railings will be signed with hazard object markers. PROJECT DELIVERABLES: 1. Alternatives Analysis Memo (Draft and Final) 2. 30% Plan Set (Permit set. 3 sheets estimated. Layout, Elevation, Cross-section, structural notes, Cost Estimate) 3. 75% Plan Set (6-8 sheets, updated cost estimate, GSP run -list, 30% comment resolution) 4. 100% Draft Plans (6-8 sheets, updated cost estimate, PDF of GSP's or run -list and PSE files, pending final review by county, 75% comment resolution and complete PS&E) 5. 100% Stamped and Signed Plans (Contract Documents — bid ready) 6. Geotechnical report (Draft PDF and Final PDF + 3 hard copies) 7. One (1) NEPA CE and ECS Form 8. One (1) NHPA Section 106 Compliance Memo 9. One (1) Biological Assessment (Formal Consultation) 10. One (1) SEPA Checklist (Unless Exempt) 11. One (1) JARPA package for delivery to USACE, WDFW, and WDOE 12. Local Agency correspondence for each permit, approval, or exemption PROJECT ASSUMPTIONS: 1. COUNTY to provide KPFF with the project survey base map. County will collect additional data as necessary as requested by KPFF. Contours shall be in at least 2 foot increments and shall preferably extend at least 200 feet to the north, south, east and west of the proposed project limits to include all utilities, driveways, ditches, ROW/property lines and other items which are reasonably likely to impact the bridge layout and design. 2. KPFF to provide specifications related to the PS&E they develop (bridge portion only). KZT XWJL1& CO DEPARTMENT OF PUBLIC WORKS 3. New bridge is assumed to be designed for one 12 foot lane, and two 2 foot shoulders and no sidewalks. 4. Bridge superstructure will have a 2% crown from the centerline of the roadway, or as prescribed by COUNTY Civil roadway design. 5. There will be no drains on the bridge. 6. Bridge superstructure is assumed to be prefabricated and designed and supplied by the Contractor during construction. 7. Load rating report will be provided by bridge superstructure supplier. 8. COUNTY will prepare Division 1 and assemble special provision package and bid package. Cost Breakdown: See Attached Project Schedule: KPFF will provide a PDF of the plans for the 30%, 75%, and 100% design at the dates shown below. For efficiency, the design will continue following milestone submittal while the county performs review of the submitted plans. The COUNTY will endeavor to complete and return to KPFF all comments as soon as possible following receipt of them, but in no case more than 10 business days following the submittal date. Milestone Milestone Description — Structural Description — Civil Delivery Date 30% November Permit set. 3 sheets estimated. Permit set. Roadway plan 2018 Layout, Elevation, Cross- and profile and detour section, basic notes plan and profile. Typical sections. 75% January 2019 6-8 sheets, all items including 5-7 sheets, all items further development of the including further notes, specs, and quantities. development of the notes, specs, and quantities. 100 % Draft March 2019 6-8 sheets, all items developed 5-7 sheets, all items and ready for construction, developed and ready for pending final review by County. construction, pending Complete PS&E. final review by County. Complete PS&E. 100% Stamped April 2019 Stamped and Signed Contract Stamped and Signed and Signed Documents — bid ready. Contract Documents -- bid ready. Addendum June 2019 1 Prepare amendments I Prepare amendments �tC�Sr„prs... SITTITAS CD wjvw DEPARTMENT OF PUBLIC WORKS K rWASCOUNTY Completion Date: December 34, 2419 Agency Signature: Date: Consultant Signature:47777�7 Date: (0/6111 Exhibit D-1 KPFF Consulting Engineers Consultant Fee Summary Negotiated Hourly Rate Consultant Agreement Kittitas County On -Call Task Order #16: BIG BOULDER CREEK BRIDGE REPLACEMENT Overhead (OH) Cost 136.25% Fixed Fee (FF) 28.00% Classification Direct Hourly Total X Negotiated = Cost Rate Hours Hourly Rate Principal $ 64.91 18.00 X $171.52 = $ 3,087.44 Project Manager $ 45.29 114.00 X $119.68 = $ 13,643.39 Technical Specialist $ 64.91 40.00 X $171.52 = $ 6,860.99 Structural Task Lead $ 45.29 154.00 X $119.68 = $ 18,430.54 Project Engineer $ 43.27 156.00 X $114.34 = $ 17,837.19 Design Engineer $ 36.93 208.00 X $97.59 = $ 20,298.21 CAD Technician $ 46.04 248.00 X $121.66 = $ 30,171.85 Project Coordinator $ 28.85 20.00 X $76.24 = $ 1,524.72 Intern $ 22.00 0.00 X $58.14 = $ - Admin $ 23,08 0.00 X $60.99 = $ - 0.00 X $0.00 = $ - 0.00 X $0.00 = $ - 0.00 X $0.00 = $ - Subtotal $ 111,854.33 Reimbursables Mileage (220 Miles x $0.545/mile) $ 119.90 Airfare (Allowance) Per Diem (Hotel + Meals @ $#.## x # trips) Subcontract (Sub Name & Task) (Blank) (Allowance) Subtotal $ 119.90 Subconsultant Costs (See Exhibit E) Management Reserve $100,603.37 $15,673 GRAND TOTAL: $228,250.60 Exhibit E-1 Hart Crowser, Inc. Consultant Fee Summary Negotiated Hourly Rate Consultant Agreement BIG BOULDER CREEK BRIDGE REPLACEMENT Overhead (OH) Cost $ 224.46% Hark Crowser Laboratory- Task 2.32.3 +-- $ 1 130.00_ Services - Task 2.2 --- $ Fixed Fee (FF) _Halt Northwest Barrc_ade - Task 2.2 28.00% 2,500.00 1.5°l0 of Holt and Northwest Barricade i $ 105.00 Classification Direct Hourly Total X Negotiated = Cost Rate Hours Hourly Rate Senior Principal $ 88.88 0.00 X $313.20 = $ Principal $ 74.38 25.00 X $262.16 = $ 6,553.99 Senior Associate $ 62.22 0.00 X $219.30 = $ - Associate $ 52.63 0.00 X $185.50 = $ - Senior Project $ 43.70 0.00 X $154.03 = $ - Ppr ect $ 36.06 36.00 X $127.10 = $ 4,575.49 Senior Staft $ 32.22 38.00 X $113.56 = $ 4,315.38 $ 26.50_ 0.00 X $93.40 = $ - _Staff _ Senior Drafter - $ 32.01 10.00 X $112.93 = $ 1,129.28 Drafter _ 0.00 X $106.55 = $ - Project .assistant _$_30.2;3 $ � 29.96 7.00 X $105.60 = $ 739.18 Subtotal $ 17,313.33 Reimbursables Mi±a e Laboratory Testing Drilling Sub. Traffic Control Sub. B&O Tax on Subs Subtotal (500 Miles x _$0.545/mile) $ 218.00 Hark Crowser Laboratory- Task 2.32.3 +-- $ 1 130.00_ Services - Task 2.2 --- $ 4,500.00 _Halt Northwest Barrc_ade - Task 2.2 _ $ 2,500.00 1.5°l0 of Holt and Northwest Barricade i $ 105.00 $ 8,423.00 GRAND TOTAL: $25,736.33 Exhibit E-1 Watershed Science & Engineering Consultant Fee Summary Negotiated Hourly Rate Consultant Agreement BIG BOULDER CREEK BRIDGE REPLACEMENT Overhead (OH) Cost 188.43% Fixed Fee (FF) 28.00% Classification Direct Hourly Total X Negotiated = Cost Rate Hours Hourly Rate Principal $ 67.31 76.00 X $212.99 = $ 16,187.17 Senior Engineer 1 $ 59.62 5.00 X $188.66 = $ 943.28 Junior Engineer $ 30.77 95.00 X $97.37 = $ 9,249.72 Contract Administrator $ 30.00 3.00 X $94.93 = $ 284.79 Subtotal $ 26,664.95 Reimbursables Mileage Airfare Per Diem Subcontract (Blank) Subtotal (400 Miles x $0.545/mile) (Allowance) (Hotel + Meals @ $#.## x # trips) (Sub Name & Task) (Allowance) $ 218.00 $ 218.00 GRAND TOTAL: $26,882.95 Exhibit E-1 Jacobs Engineering Consultant Fee Summary Negotiated Hourly Rate Consultant Agreement BIG BOULDER CREEK BRIDGE REPLACEMENT Overhead (OH) Cost 117.00% Fixed Fee (FF) 28.00% Classification Direct Hourly Total X Negotiated _ Cost Rate Hours Hourly Rate Env. Group Lead $ 66.15 54.00 X $162.07 = $ 8,751.65 Env. Project Manager $ 47.83 66.00 X $117.18 = $ 7,734.11 Permit Lead $ 33.80 100.00 X $82.81 = $ 8,281.00 Sr. Cultural $ 76.13 2.00 X $186.52 = $ 373.04 Cultural Field Tech $ 28.00 50.00 X $68.60 = $ 3,430.00 Env. Engineer Jr $ 33.63 30.00 X $82.39 = $ 2,471.81 $ 33.80 181.00 X $82.81 = $ 14,988.61 _Biologist Technical Editor $ 45.55 9.00 X $111.60 = $ 1,004.38 Admin $ 25.00 4.00 X $61.25 = $ 245.00 Subtotal $ 47,279.59 Reimbursables Mileage (500 Miles x $0.545/mile) $ 272.50 Airfare (Allowance) $ - Per Diem (Hotel + Meals @ $144/day x 3days) $ 43200 Subcontract (Sub Name & Task) $ - (Blank) (Allowance) $ - Subtotal $ 704.50 GRAND TOTAL: $47,984.09 June 6. 2019 1 KPFF Consulting Engineers KPFF BIG BOULDER CREEK BRIDGE REPLACEMENT Principal Project Manager Technical Specialist Structural Task Lead Project Engineer CAD Technician ect Cinator L$706,24 Item SCOPE OF WORK $171.52 $119.66 $171.52 $119.88 $114.34 $121,sfi 1 PROJECT MANAGEMENT 1.10 Project Team Management and Coordination 60 $7,184 1.20 Monthly Progress Reports/invoices 6 12 $1-872 1.30 Monthly Project Progress Meetings/Minutes 16 6 $2,372 1.40 Coordination with WD a $957 1.60 -FW Team Coord navon for aecign v^ang5 6 $957 Labor Subtotal: — - - .. - 100 is- $12,383 $119.90 $15,673.00 2 STRUCTURAL ENGINEERING 2.10 Project Kickoff Meeting and Site Visit 6 6 $1.436 2.20 Alternative Analysis Memo 2 16 $2.258 2.30 Development of PS&ElContract Bid Documents 2.31 Plan and Calculation Preparation Cover Sheet 2 2 6 $1,198 General Notes, Quantities, 2 4 4 20 $3.712 3712Bridge BridgeLayout - plan and elevation 4 20 8 20 $6.428 Foundation Plan - Layout 2 4 16 20 $5084 _ Footing Details 2 4 16 20 $5084 Wingwall Layout/ Details 2 4 16 20 $5084 Temporary/Detour Bridge Layout 2 4 16 20 $5084 2.32 Structural Special Provisions 4 16 B $3.516 2.33 Cost Estimate 2 4 a _ $1 736_ 2.34 Deliverable Preparation (30%, 75%, 100% 2 hr. each) 6 6 6 2 $2287 2.40 Quality Control Checks and Reviews 8 6 6 20 4 4 $6.457 Y 2.50 Technical Collaboration (Survey, Civil, Geotechnical, Hydraulics, Environmental) 6 16 B 6 $4832 2.60 Construction Support (RFI's, Submittals, etc.) as needed 6 8 $1872 2.70 Feasibility Review for 60' span bridge B 2 $1 186 2.71 Review of temporary bridge details for 1 year in service 4 2 $707 — 2 EO Revise contract documents to remove rmanent bridge work 2 2 8 2 8 $2742 Labor Subtotal: 10 14 34 154 126 152 J 2 $60,705 $0.00 GEOTECHNICAL ENGINEERING 0 4 Labor Subtotal: HYDRAULIC ENGINEERING 0 0 0 0 0 0 0 $0 Labor Subtotal: 0 0 0 0 0 1 0 1 0 H $o $0.00 5 ENVIRONMENTAL DOCUMENTATION & PERMITTING Labor Subtotal: -- M—AMORM0 0 0 0 0 0 0 0 $0 $0.00 6 CIVIL ENGINEERING 6.10 Project Management 2 4 $2752 6.20 PS&E Bid Docs Site Preparation Plan (901`100/100 Ad) 2 14 $4.079 Roadway plan and profile (3019 011 0011 0 0 Ad) 2 20 $5.590 Typical Sections and Details (901100/100 Ad) 2 12 $3.250 Detour plan, profile & typical section (30/9011001100 Ad) 4 24 $6,500 Full closure signage plan 2 12 $3.250 Civil Stream grading for bypass and/or jk!Arnents (no drawings) 2 $2671 iqm Page 1 of 8 June 6, 2019 KPFF Consulting Engineers KPFF BIG BOULDER CREEK BRIDGE REPLACEMENT Principal Project Manager Technical Structural Project Specialist Task Lead Engineer CAD Technician Project Coordinator Item SCOPE OF WORK $171.52 $119.68 $171,52 $119.66 $114.34 $121.66 $76.24 Stormwater Site plan and CSPP B $2,925 Civil Special Provisions 2 $1,400 Civil Cost Estimate 2 $1.009 6.30 QC Reviews 6 $1.029 6.40 Construction Support 2$1,009 � &50 Revise ccntract documents to remove perrnarent b,idge vfc'k 6 6 6 $2.445 Labor Subtotal: 52 nresYti}a ` Labor 5um: B ' 16 0 114 6 0 30 40 154 155 96 24U 0 20 $57,809 50.00 $11U,!5517 Reimbursable Sum:$120 kPff Page 2 of 8 June 6, 2019 Hart Cromer, Inc. HC BIG BOULDER CREEK BRIDGE REPLACEMENT Principal Project SeniorSlatr Seniorprafler Project Assistant Nem I SCOPE OF WORK $262.16 $127.10 $113.56 $112.93 $105.60 1 PROJECT MANAGEMENT Labor Subtotal: a D a a o $o 2 STRUCTURAL ENGINEERING y� Labor Subtotal: 0 0 0 0 D $o GEOTECHNICAL ENGINEERING 3.10 Planning and Research 2 2 2 _ 51.Aoe 3.20 Field Work 3.24 Site Reconnaissance and Utility Locates 1 8 51,038 3.22 Field Explorations 1 1 12 $17512 3.23 Sample Review & Laboratory Testing 4 1 _ _$6_22 3.30 Office Work _ 3.34 Engineering Analysis and Consultations 4 16 a 2 $4,217 3.32 Geotechnical Reporting 6 12 3 4 4 $4,313 3.33 Project Management and Meetings 8 2 $2.308 3.40 3.50 Construction Support Feasibility Review for 60' span bridge 2 2 4 1 5x52 $857 3.51 Review of temporary bridge details for 1 year in service 2 2 $751 Labor Subtotal: _ jRm-L 25 36 38 10 7 $17,313 $8,423 4 HYDRAULIC ENGINEERING Labor Subtotal: 0 0 0 0 0 $o 5 ENVIRONMENTAL DOCUMENTATION & PERMITTING Labor Subtotal: 0 0 o a 0 $0 6 CEWL ENGINEERING Labor Subtotal. 6--7 0 0 I 0 0 $a jaborSvm:l Ralmbutable Stien; 26 36 36 10 7 $17,313 $8,423 1� Page 2 of 4 June 6, 2019 Watershed Science & Engineering WSE BIG BOULDER CREEK BRIDGE REPLACEMENT Principal Senior Engineer 1 Junior Engineer Contract Administrate Item I SCOPE OF WORK $212.99 $188.66 $97.37 $94.93 1 PROJECT MANAGEMENT — Labor Subtotal: is urwr mala Ak-D§12�- 0 0 — 0 0 $o 2 STRUCTURAL ENGINEERING Labor Subtotal: GEOTECHNICAL ENGINEERING 0 0 0 0 $0 Labor Subtotal: 0 0 0 0 $0 4 HYDRAULIC ENGINEERING 4.10 Data Collection and Review 2 a $1,205 4.20 Site Inspection 8 a $2,483 4.30 Channel Survey 2 4 $615 4.40 Hydrology z 4 $B15 4.50 Hydraulic Analysis z 1 20 $2,562 4.60 Channel Stability and Scour Assessment 10 16 $3;686 4.70 WDFW and Permit Coordination 12 4 $2.945 4.80 Hydraulic Investigation Report 20 4 16 $6.572 4.90 Meetings & Administration 10 3 z $2,612 4.100 Feasibility Review for 60' span bridge 4 e 1 $1,726 4. f0f Review of temporary bridge details for 1 year .in service 4 q $1,241 Optio nal Labor Subtotal: 76 5 95 3 $28,665 $218 5 ENVIRONMENTAL DOCUMENTATION & PERMITTING Labor Subtotal: 6 CIVIL ENGINEERING 0 0 0 0 $0 Labor Subtotal: l!.abol-Su�r�. um 0 #t io 0 1 Do 0 "a 0 0 'a � $0 Mnn of Reimbursable Sum: $218 1CPff Page 3 of 4 June 6, 2019 Jacobs Engineering JE BIG BOULDER CREEK BRIDGE REPLACEMENT Env. Group Lead Env. Project Manager Permit Lead Sr. Cultural Guttural Field Tech Env. Engineer Jr Biologist Technical Editor Admin Nem SCOPE OF WORK $162.07 $117.18 $82.61 $186.521 $68.60 $82.39 1 $62.81 $111.60 $61.25 1 PROJECT MANAGEMENT Labor Subtotal: 0 0 0 0 o a o a o $o aig man 2 STRUCTURAL ENGINEERING Labor Subtotal: GEOTECHNICAL ENGINEERING o 0 0 _ 0_ 0 0 0 0 0 $0 Labor Subtotal: 0 0 0 0 0 0 0 0 0 $0 4 HYDRAULIC ENGINEERING Labor Subtotal: a o o 0 0 0 0 0 0 $0 5 ENVIRONMENTAL DOCUMENTATION & PERMITTING 5.10 Project Management 2 14 4 $2,210 5.20 Agency Coordination 3 5 $1,072 5.30 NEPAISEPA Documentation 1 5 30 $3,232 5.40 Biological Assessment 40 20 96 5 $17.334 5.50 NHPA Section 106 Evaluation 1 4 2 50 2 $4.657 5.60 JARPA Package Preparation and Submittal 1 5 40 10 5 2 $5.522 5.70 Local Permits and Approvals 1 3 16 $1.839 5.80 Biology Support During Construction (Optional) z 40 $3547 5.90 Permit Update - 60' Br dge 5 6 14 2C 40 $7,867 Labor Subtotal: 54 L 66 100 2 50 30 181 9 4 $47,280 $705 6 CIVIL ENGINEERING Labor Subtotal: 0 0 0 0 1 0 0 0 0 0 $0 Labor Sum: 54 56 1 100 1 2 50 3U 1131 V d $47260 Reimbursable Sum: $705 fPrL^1 I Page 4 of 4 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS STUDY SESSION STAFF REPORT STUDY SESSION DATE: June 10, 2019 ACTION REQUESTED: Request to Approve a Resolution Authorizing Chair's Signature on Change Order No. 1 with Big R Bridge, Big Boulder Creek Bridge Replacement BACKGROUND: Public Works (PW) is currently working to create a contract addendum for the Big Boulder Creek Bridge replacement project. The Big R bridge was originally intended to be permanently installed on deep foundations after providing temporary access at the site. PW now intends to leave the bridge in a temporary condition until summer of 2020 when a permanent bridge will be installed. The decision to install for winter/spring of 2020 necessitates a change order adding wood running planks to the bridge deck. This allows for the bridge to go into Pfd inventory following project completion. The cost of the change order is $9,329 plus applicable sales tax in the state of WA. INTERACTION: Public Works RECOMMENDATION: Approve the Resolution to Authorize the Chair's signature on Change Order No. 1 to the Big R Big Boulder Creek bridge replacement project. HANDLING: Return one original to Public Works ATTACHMENTS: Resolution; Change Order No. 1 with Big R Bridge LEAD STAFF: Mark R. Cook, Director BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2019 - AUTHORIZING THE CHAIR'S SIGNATURE ON CHANGE ORDER NO. 1 BIG R BRIDGE FOR BIG BOULDER CREEK BRIDGE REPLACEMENT WHEREAS: The Board of County Commissioners awarded Big R Bridge the contract to supply a steel bridge structure for use on the Big Boulder Creek bridge replacement project; and WHEREAS: It is now necessary to add wood running planks to the bridge deck; and WHEREAS: Big R Bridge is requesting a change order in the amount of $9,329 (and any applicable Washington State sales tax) to add the requested wood planks; NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby authorize the Chair's signature on Big R Bridge Change Order No. 1 to the bridge structure for use at Big Boulder Creek bridge replacement project. DATED this 10th day of June, 2019, at Ellensburg, Washington. BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Cory Wright, Chairman Attest: ❑ Clerk of the Board- Julie Kjorsvik Brett Wachsmith, Vice -Chairman ❑ Deputy Clerk of the Board- Mandy Buchholz Laura Osiadacz, Commissioner BIG B R I D G E 19060 County Road 66 Greeley, Colorado 80631-9664 Phone. 970-356-9600 Toll Free. B00-234-0734 Fax. 970-356-9621 www.bigrbHdge.com Opportunity No.: 2019-00230 Opportunity Name: Big Boulder Creek - Cie Elum, WA Company: Kittitas County Public Works Address: 411 North Ruby, Suite 1 Ellensburg, WA 98926 Contact: Mark Cook Title: Director of Public Works Phone: (509) 962-7692 Cell: (509) 859-6879 Email: mark.cook@co.kittitas.wa.us Created On: 6/7/2019 Sales Rep: Doug Myers Item Change Requested Quantity Price 1 Adding 3"x12" Douglas Fir #2 or Better RS Running planks Lump Sum $8,929.00 (untreated) to the bridge. 2 Add Flat Bearing Plates Lump Sum $400.00 $9,329.00 Notes: This change Order excludes any federal, state, county or local sales tax. ■ General Terms and Conditions of Sale and Product Specific Terms and Conditions of Sale from the original quotation apply to this Change Order. Customer Approval: Date: Printed Name: Title: This change order was generated by: Doug Myers Page 1 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS STUDY SESSION STAFF REPORT STUDY SESSION DATE: June 10, 2019 ACTION REQUESTED: Request to Approve a Resolution to Authorize the Interlocal Agreement with the City of Cie Elum, WA Supporting Utility Extension to the new Upper County Shop, 51 No. 5 Mine Road BACKGROUND: Public Works anticipates having building permits supporting bid solicitation for Upper County Shop construction in the near future. Utility extension to the site is required and it is preferred to have the City under contract prior to opening construction bids. Supporting a tight project timeline, Public Works is utilizing an existing interlocal agreement from 1998 with the City. The proposed interlocal swaps the "County" for the "City" allowing the City to receive full cost reimbursement from the County for extending utilities to 51 No. 5 Mine Road. The existing interlocal allows the County to recover cost reimbursement from the City for improvement costs benefitting the City. INTERACTION: Public Works RECOMMENDATION: Approve the Resolution to Authorize the Board's signature on the interlocal agreement with Cie Elum for extending utilities (water and sewer) to 51 No. 5 Mine Road. HANDLING: Return one original to Public Works ATTACHMENTS: Resolution; Interlocal Agreement LEAD STAFF: Mark R. Cook, Director BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2019 - INTERLOCAL AGREEMENT WITH THE CITY OF CLE ELUM FOR COST RECOVERY ASSOCIATED WITH CITY WATER AND SEWER EXTENSION TO 51 NO.5 MINE ROAD IN CLE ELUM, WASHINGTON WHEREAS: Kittitas County Department of Public Works and the City of Cle Elum, WA have an interlocal agreement in place for the County to receive cost reimbursement from the City for projects benefitting the City and has been previously approved for use by the Prosecuting Attorney's Office; and WHEREAS: Kittitas County Department of Public Works desires having the City of Cle Elum extend water and sewer utilities to 51 No. 5 Mine Road and the current interlocal agreement does not anticipate the County receiving service from the City; and WHEREAS: Public Works staff have replaced "City" for "County" in a similar interlocal agreement allowing the City to provide service to the County and said agreement is authorized in Revised Code of Washington at 39.34 and at 35.77.020; and WHEREAS: Time is of the essence owing to a failing water supply pump at the Solid Waste Transfer Station (50 No. 5 Mine Road) and the City desires keeping the transfer station with water service; NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby authorize the Board's signature on the interlocal agreement with the City of Cle Elum, WA, providing cost reimbursement to the City for providing water and sewer utilities to 51 No. 5 Mine Road, Cle Elum, WA. DATED this 10'h day of June, 2019, at Ellensburg, Washington. BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Cory Wright, Chairman Attest: ❑ Clerk of the Board- Julie Kjorsvik Brett Wachsmith, Vice -Chairman ❑ Deputy Clerk of the Board- Mandy Buchholz Laura Osiadacz, Commissioner INTERLOCAL AGREEMENT This Agreement made and entered into this 10th day of June, 2019, by and between Kittitas County, Washington, a political subdivision of the State of Washington, hereinafter referred to as the "County", and City of CLE ELUM, hereinafter referred to as the "City". WITNESS: It is hereby covenanted and agreed as follows: The County hereby agrees to reimburse the City for the costs (described and attached as EXHIBIT 1 to this agreement) of the work performed by the City (or its agents), based on the actual cost of labor, equipment rental, engineering, materials used in the construction or maintenance work involved, plus all costs for fringe benefits to labor, including, but not limited to, Social Security, retirement, industrial and medical aid costs, prorated sick leave, holidays and vacation time, and group medical insurance. In addition thereto, fifteen per cent (15%) of the total costs shall be added for overhead costs for accounting and billing and administrative services; provided, that the City shall submit to the County a certificate statement of the costs and within thirty (30) days thereafter the County shall pay to the City the amount of said statement. 2. It is understood and agreed between the parties hereto that the County will hold the City harmless from all claims, losses, demands, actions, or cause of action of any nature whatsoever by reason of the performance of this agreement by the City. The County further agrees to defend, at its own expense, the City in the event that any action is brought against the City as a result of any act or activity of the City or its agents or employees because of or in any way arising out of the work to be performed under this contract. 3. The County agrees to procure and maintain in full force and effect, with the City to be named as an additional insured party, public liabiiity insurance in the sum of not less than $1,000,000.00 public liability, and property damage. 4. It is understood and agreed between the parties that this contract cannot be assigned, transferred or any portion subcontracted thereunder by the City without prior written permission of the County 5. Any legal dispute concerning this agreement shall be governed by the laws of State of Washington; any action to enforce this agreement shall be brought in Kittitas County, Washington.. 6. If the City is required to utilize legal counsel to enforce this agreement, in any fashion, and the City is successful in their action, the City shall be entitled to reasonable attorney's fees. The City, in the performance of work under this contract shall abide by the provisions of RCW 39.34 and RCW 35.77.020 requires adoption of this agreement by resolution of the Board of County Commissioners in the case of work on city streets. In Witness Whereof, the parties hereto have hereunto set their hands and seals the day and year first above written. ADOPTED THIS DAY OF , 2019 CITY OF CLE ELUM KITTITAS COUNTY BOARD OF COUNTY COMMISSIONERS Mayor ATTEST: City Clerk Cory Wright, Chairman Brett Wachsmith, Vice -Chairman Laura Osiadacz, Commissioner ATTEST: Clerk/Deputy Clerk of the Board KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS STUDY SESSION STAFF REPORT STUDY SESSION DATE: June 10, 2019 ACTION REQUESTED: Request to Authorize advertisement for Statement of Qualifications for General Engineering and Planning Support Services for Bowers Field BACKGROUND: The current contract for general engineering and planning support services for Bowers Field is expired. Public Works desires having an engineering and planning firm familiar with aviation issues available on an as needed basis. For the past several years, Century West Engineering has supplied engineering and planning services to Public Works and the support is valuable assisting staff in the operation of Bowers Field Airport. Public Works proposes entering into a task order contract for service with the selected firm. A selection committee has been formed to review, rank, interview and make a recommendation for contracting to the Board of County Commissioners. The agreement shall be for a two year period with an option for a third year providing both parties agree to extend. INTERACTION: Public Works RECOMMENDATION: Authorize advertising for Statement of Qualifications for General Engineering and Planning Support Services at Bowers Field. HANDLING: Return one original to Public Works ATTACHMENTS: Notice of Advertisement; Statement of Qualifications for General Engineering and Planning Support Services for Bowers Field. LEAD STAFF: Mark R. Cook, Director Pagel of 3 Public Notice Kittitas County, Ellensburg WA REQUEST FOR STATEMENT OF QUALIFICATIONS FOR GENERAL ENGINEERING AND PLANNING SUPPORT SERVICES AT BOWERS FIELD AIRPORT, KITTITAS COUNTY, WA All submittals received after 10:00 AM LOCAL TIME ON JULY 8, 2019 will be discarded. PURPOSE: Kittitas County Department of Public Works operates and manages Bowers Field Airport (ELN). Numerous issues arise in any given year requiring response from Public Works. General Aviation expertise is desired supporting smaller engineering and or planning efforts from August 2019 to August 2021. SCOPE OF PROJECT: Kittitas County Department of Public Works desires entering into a two year task order contract with a qualified firm with demonstrated expertise in airport engineering and planning. The level and intensity of support is driven by local issues and is not readily foreseeable. Annual support managing the County's Capital Improvement Plan with Federal Aviation Administration Area District Office staff, Renton, WA is a known task requiring support. The selected consultant must be timely in responding to support requests. PROCEDURES FOR SUBMITTAL: If you wish to be considered for work under this SOQ, you must be a registered consultant on the Municipal Research and Service Center (MRSC) of Washington — Shared Small Works and Consultant Roster (www.mrscroster.org). If interested in providing engineering and environmental permitting support services to the County, submit a sealed envelope to Mark R. Cook, Kittitas County Public Works Director, at 411 N. Ruby St. Suite 1, Ellensburg WA 98926. Submittals shall include a one page cover letter with the firm name as listed on the MRSC web site, and contact information. Submittals shall also include four copies of your Statement of Qualifications describing the firm's or team's ability to professionally provide the aforementioned services. Address submittals: BOWERS FIELD GENERAL ENGINEERING/PLANNING SUPPORT SERVICES. For your records, the County will provide a confirmation email to the contacts provided in the submittal confirming receipt of your interest in the proposal. Submittals received after 10:00am local time on July 8, 2019 will be disregarded. Kittitas County encourages disadvantaged, minority and women owned consultant firms to respond. The County reserves the right to reject any and all submittals. SELECTION PROCESS AND PROPOSED SCHEDULE: Kittitas County selection will be based on review of submittals in the following manner: 1. The firm's or team's qualifications, experience and ability to perform the work (30 points); 2. Demonstrated experience providing support services to smaller general aviation airports in WA (30 points); 3. Demonstrated experience working with FAA Renton, WA regional office (30 points); 4. Past experience working with Kittitas County staff (20 points); 5. Demonstrated ability to communicate and work effectively with the public, decision makers, staff, policy and review bodies and regulatory agencies (30 points). Anticipated Dates/Tasks July 8, 2019 - Deadline for SOQ submittals July 19, 2019 - Selection of Firms to Interview August 6, 2019 - Interviews and Reference Checks August 12, 2019 - Selection of firms and prepare contracts file:///C:/Users/candie.leader/Downloads/newspaper-text.html 6/4/2019 Page 2 of 3 August 26, 2019 - BOCC Award of Contracts The selection process shall be as follows: Submittals are reviewed and scored by the Public Works selection committee. Selection of firms to interview may be waived if the selection committee decides to award to a single firm based on review of the submittals. i Firms will be selected to interview is the selection committee decides that interviews are required. The specific interview format will be provided to funis in advance of interviews. • The Public Works Director will negotiate a scope of work and fee with the selected consultant. • Providing a scope of work and fee is successfully negotiated, the consultant will be recommended for award to the Board of County Commissioners during a Board business session. • The selected consultant will then enter into a standard professional service agreement with Public Works. Kittitas County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises and airport concession disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. The above noted schedule is tentative and may be changed based on the number of proposals submitted. Proposals will be evaluated immediately with final selection targeted for mid-August, 2019. AGREEMENT OF SERVICES: The selected consultant(s) will be expected to enter into a standard Professional Services Agreement. Insurance requirements are included in that agreement. The anticipated contract period shall be August 2019 to August 2021. Persons with disabilities may request this information be prepared and supplied in alternate forms by calling collect (509- 962-7523). Kittitas County reserves the right to accept or reject any and all proposals or any items or part thereof or to waive any information or irregularities in the proposals. Kittitas County shall have the sole discretion to determine the most responsible proposal. ADDITIONAL INFORMATION: No cost or fee schedules shall be submitted with your response. Consultants will be selected on the basis of their qualifications and experience, with fees determined through negotiations following selection. The qualifications of consultants are evaluated and the best qualified consultant is selected, subject to a mutual understanding of the scope of services and negotiation of a fair and reasonable fee. INQUIRIES: Direct all inquiries regarding this request for services to Mark Cook Director of Public Works at (509) 962-7523, or via e-mail: Mark Cook mark,cookCa, co.kittitas.wa.us More information is online at http://www.co.kittitas.wa.us/notices/. file:///C:/Users/candie.leader/Downloads/newspaper-text.html 6/4/2019 Clerk of the Board Publish: Daily Record:. 06/13119; 06120/19; 06/27/19 Daily Journal of Commerce: 06/13/19; 06120/19; 06/27/19 Page 3 of 3 file:///C:/TJsers/candie.leader/Downloads/newspaper-text.html 6/4/2019 Page 1 of 1 For more information, contact Public Works Kittitas County shall evaluate statements of qualifications and performance data submitted by firms regarding the proposed project. Following the evaluation, the county may invite one or more firms to meet with county officials to discuss the project and the relative benefits of various methods of providing the desired services. The county then selects from among those firms the one "most highly qualified" to provide the required services. County procedures and guidelines are to include a plan to ensure that women, minority, and veteran -owned firms have the maximum opportunity to compete for the contract. The level of firm participation should be consistent with their availability within the relevant professional community. After choosing the most qualified firm, the county then negotiates with that firm for a contract at a price the county determines is fair and reasonable, considering the estimated value of the services to be rendered, as well as the scope and complexity of the project. If a satisfactory contract cannot be negotiated, the county formally terminates the negotiations with that firm and attempts to negotiate a contract with the next most qualified firm. The process continues until an agreement is reached or the search is terminated. In emergency situations, the process outlined above for procuring services maybe dispensed with upon a finding by the county that an emergency requires the immediate execution of the work involved. All submittals shall become the property of Kittitas County. Kittitas County reserves the right to reject all submittals and re -advertise if necessary. file:///C:/U-sers/candie.leader/Downloads/www-text.html 6/4/2019 o��6c�pnFs... ra rHe�oC �'o KITTITAS COUNTY KZ9rTZTA4S CO DEPARTMENT OF PUBLIC WORKS Mark Cook, Director REQUEST FOR STATEMENT OF QUALIFICATIONS FOR GENERAL ENGINEERING AND PLANNING SUPPORT SERVICES AT BOWERS FIELD AIRPORT, KITTITAS COUNTY, WA All submittals received after 10;00 AM LOCAL TIME ON JULY 8, 2019 will be discarded. PURPOSE: Kittitas County Department of Public Works operates and manages Bowers Field Airport (ELN). Numerous issues arise in any given year requiring response from Public Works. General Aviation expertise is desired supporting smaller engineering and or planning efforts from August 2019 to August 2021. SCOPE OF PROJECT: Kittitas County Department of Public Works desires entering into a two year task order contract with a qualified firm with demonstrated expertise in airport engineering and planning. The level and intensity of support is driven by local issues and is not readily foreseeable. Annual support managing the County's Capital Improvement Plan with Federal Aviation Administration Area District Office staff, Renton, WA is a known task requiring support. The selected consultant must be timely in responding to support requests. PROCEDURES FOR SUBMITTAL: If you wish to be considered for work under this SOQ, you must be a registered consultant on the Municipal Research and Service Center (MRSC) of Washington Shared Small Works and Consultant Roster (www.mrscroster.org). If interested in providing engineering and environmental permitting support services to the County, submit a sealed envelope to Mark R. Cook, Kittitas County Public Works Director, at 411 N. Ruby St. Suite 1, Ellensburg WA 98926. Submittals shall include a one page cover letter with the firm name as listed on the MRSC web site, and contact information. Submittals shall also include four copies of your Statement of Qualifications describing the firm's or team's ability to professionally provide the aforementioned services. Address submittals: BOWERS FIELD GENERAL ENGINEERING/PLANNING SUPPORT SERVICES. For your records, the County will provide a confirmation email to the contacts provided in the submittal confirming receipt of your interest in the proposal. Submittals received after 10:00am local time on July 8, 2019 will be disregarded. Kittitas County encourages disadvantaged, minority and women owned consultant firms to respond. The County reserves the right to reject any and all submittals. 411 N. Ruby St. Suite 1 Ellensburg, WA 98926 TEL (509) 962-7523 FAX (509) 962-7663 Dept. of Public Works Page 2 SELECTION PROCESS AND PROPOSED SCHEDULE: Kittitas County selection will be based on review of submittals in the following manner: 1. The firm's or team's qualifications, experience and ability to perform the work (30 points); 2. Demonstrated experience providing support services to smaller general aviation airports in WA (30 points); 3. Demonstrated experience working with FAA Renton, WA regional office (30 points); 4. Past experience working with Kittitas County staff (20 points); 5. Demonstrated ability to communicate and work effectively with the public, decision makers, staff, policy and review bodies and regulatory agencies (30 points). Anticipated Dates Tasks July 8, 2019 Deadline for SOQ submittals July 19, 2019 Selection of Firms to Interview August 6, 2019 Interviews and Reference Checks August 12, 2019 Selection of firms and prepare contracts August 26, 2019 BOCC Award of Contracts The selection process shall be as follows: • Submittals are reviewed and scored by the Public works selection committee. Selection of firms to interview may be waived if the selection committee decides to award to a single firm based on review of the submittals. • Firms will be selected to interview is the selection committee decides that interviews are required. The specific interview format will be provided to firms in advance of interviews. • The Public Works Director will negotiate a scope of work and fee with the selected consultant. • Providing a scope of work and fee is successfully negotiated, the consultant will be recommended for award to the Board of County Commissioners during a Board business session. The selected consultant will then enter into a standard professional service agreement with Public Works. Kittitas County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises and airport concession disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. The above noted schedule is tentative and may be changed based on the number of proposals submitted. Proposals will be evaluated immediately with final selection targeted for mid-August, 2019. Page 2 of 3 Dept. of Public Works Page 3 AGREEMENT OF SERVICES: The selected consultant(s) will be expected to enter into a standard Professional Services Agreement. Insurance requirements are included in that agreement. The anticipated contract period shall be August 2019 to August 2021. Persons with disabilities may request this information be prepared and supplied in alternate forms by calling collect (509-962-7523). Kittitas County reserves the right to accept or reject any and all proposals or any items or part thereof or to waive any information or irregularities in the proposals. Kittitas County shall have the sole discretion to determine the most responsible proposal. ADDITIONAL INFORMATION: No cost or fee schedules shall be submitted with your response. Consultants will be selected on the basis of their qualifications and experience, with fees determined through negotiations following selection. The qualifications of consultants are evaluated and the best qualified consultant is selected, subject to a mutual understanding of the scope of services and negotiation of a fair and reasonable fee. INQUIRIES: Direct all inquiries regarding this request for services to Mark Cook Director of Public Works at (509) 962-7523, or via e-mail: Mark Cook mark. cook(@-co.kittitas.wa. us Dates of publication: Ellensburg Daily Record — June 13, June 20 and June 27, 2019 Daily Journal of Commerce — June 13, June 20 and June 27, 2019 Page 3 of 3 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: June 10th, 2019 TOPIC: FISH Elmview Building Lease Public Hearing ACTION REQUESTED: Approve of Notice of Public Hearing for July 2, 2019 at 2pm. LEAD STAFF: Mark R. Cook RECOMMENDATION: Schedule a public hearing for July 2, 2019 at 2:00 PM local time hearing testimony regarding a proposed lease to FISH for use of the Elmview Building. BRIEFING SUMMARY: • The Elmview Building is currently leased by Elmview • FISH has begun storing food items at the Elmview Building location with permission from Elmview • The Board desires alleviating Elmview from liability associated with FISH use • The Airport Manger proposes having FISH sign a letter waiving liability for limited use of the building by FISH ahead of lease decision by the Board of County Commissioners (BOCC) BACKGROUND: Recently, representatives from FISH and Elmview met with the BOCC and Airport Manager discussing the Elmview Building. It is our understanding that Elmview desires retaining a limited office presence in the building while other accommodations are under construction supporting Elmview's vacation of the Elmview Building. DISCUSSION: Staff sent a letter to FISH last week requesting their signature waiving liability and holding harmless the County and Elmview for limited occupation of the Elmview Building. It is staffs understanding that FISH is currently utilizing a porting of the Elmview building for food storage and related activities. The waiver is intended to provide a minimum level of risk protection to the County and Elmview as the Board moves through the public lease process for FISH. This approach allows Elmview to remain in the building pending final lease action by the Board. Page 1 of 3 PU13LIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT FISCAL IMPACTS: Once staff has financial data from FISH, staff will prepare �i draft lease for Board consideration at the public hearing. ATTACHMENTS: Exhibit 1: FISH Letter sent 06-06-2019 Page 2 of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT EXHIBIT 1: FISH LETTER SENT ON 06-06-2014 Page 3 of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT Kittitas County, Washington BOARD OF COUNTY COMMISSIONERS District One District Two District Throe KITTITAS COUNTY Cory Wright Laura Osiadacz Brett Wachstnith June 10, 2019 Mr. Jeff Duncan FISH Operations Director 1407 North B Street PO Box 85 Ellensburg, WA 98926 RE: Elmview Building Dear Mr. Duncan: The Kittitas County Board of County Commissioners (Board) has scheduled a public hearing for July 2, 2019. The Board will hear public testimony regarding the FISH request to lease the Elmview Building (804 Elmview Road) supporting food warehousing and associated uses. It is our understanding that FISH has begun limited use of the building as allowed by Elmview (current building tenant). The Board desires alleviating Elmview and the County of any liability associated with FISH use of the building prior to the scheduled public hearing and any potential subsequent lease to FISH of the facility. To this end, we propose having FISH waive and indemnify the County and Elmview of liability associated with FISH limited use of the building ahead of the pending lease decision. Please review the waiver below, sign acknowledging our request and we will prepare a draft lease for Board consideration. Please sign this document and return to the Board of County Commissioners no later than 1:00 PM on June 1061, 2019. We anticipate that a final lease decision will be made no later than mid July, 2019. Please provide the Airport Manager appropriate tenant improvement costs anticipated supporting FISH use of the Ehnview Building and he will prepare a draft lease for use at the public hearing. FISH AGREES TO HOLD HARMLESS: FISH shall indemnify and save the County and Elmview, its officers and employees harmless from all loss, damage, liability, or expense (including expense of litigation) arising out of or resulting from the actual injury to, or death of, any person, or from any actual loss of or damage to property belonging to any person upon or incident to the premises for any use of the Elmview Building prior to having a duly executed lease in place from the Kittitas County Board of County Commissioners. Page ' 1 FISH Authorized Representative Print Name Signature Date Page 12 Page 1 of 1 Public Notice Kittitas County, Ellensburg WA The Board of County Commissioners will meet at the Commissioners' Auditorium, 205 West 5th Avenue, Room 109, Kittitas County Courthouse, Ellensburg, WA on July 2, 2019 at 2:00 pm for the purpose of leasing Lot C-30 of the Kittitas County Airport Amended Binding Site Plan. More information is online at http://www.co.kittitas.wa.us/notices/. Clerk of the Board Publish. Daily Record: 06/13/19; 06/20/19; 06/27/19 file://IC:/Users/candie.leader/Downloads/newspaper-text%2O(2).htrnl 6/7/2019 Page 1 of 1 For more information, contact Public Works file:///C:/Users/candie.leader/Downloads/www-text%2O(2).html 6/7/2019 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: June 10, 2019 TOPIC: 2019 Drought Lease Program ACTION REQUESTED: Schedule Public Hearing on June 24, 2019 at 1:00 PM LEAD STAFF: Arden Thomas RECOMMENDATION: Schedule a Public Hearing on June 24, 2019 at 1:00 PM to consider a minimum bid price and auction date to lease a portion on Kittitas County's Water Right holdings during 2019. BRIEFING SUMMARY: • Kittitas County holds water right assets that will not be needed for domestic use in 2019. • In 2019 Yakima Basin water supply will be insufficient to meet water needs and Washington State declared a drought emergency. • Kittitas County staff have obtained initial feedback that a water leasing program could help alleviate drought impacts to water users. • A drought leasing program would benefit Kittitas County water users negatively affected by drought conditions by providing an addition option to obtain irrigation water and would generate revenue to support the Kittitas County Water Bank program. • A Public Hearing to consider a minimum bid price and auction date is required to make these water right assets available in 2019. BACKGROUND: 2019 Yakima Basin water supply is expected to be insufficient to meet water needs, potentially resulting in prorationing and full curtailment affecting a number of water users. On April 4, 2019, Governor Inslee declared a drought emergency for a portion of Washington State, including the Upper Yakima River watershed. Kittitas County has identified 235.677 acre-feet of consumptive use water that could be made available through leasing agreements to assist water users facing prorationing or curtailment. This water is a subset of the County's portfolio that was purchased through local funds to mitigate new uses and has not yet been allocated through mitigation certificates for domestic use and is not needed to meet projected County mitigation certificate demand during the 2019 irrigation season. Page 1 of 2 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT DISCUSSION: Drought -year water leases can help alleviate drought -related hardships by transferring water to meet critical water needs. Kittitas County acquired a portfolio of water rights to meet rural domestic water needs. Since a significant portion of these water rights have been secured for future domestic needs, not current or historic needs, Kittitas County is interested in malting these water rights available in response to drought needs. FISCAL IMPACTS: A drought leasing program is expected to generate revenue that would be applied to a 403 Water Account. ATTACHMENTS: Public Hearing Notice. Page 2 of 2 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT Page 1 of 1 Public Notice Kittitas County, Ellensburg WA The Board of Kittitas County Commissioners will meet at 1:00 pm on June 24, 2019 at the Commissioners' Auditorium, 205 West 5th Avenue, Room 109, Kittitas County Courthouse, Ellensburg, WA to consider Leasing of Kittitas County Water Rights through Public Auction. More information is online at http:l/www.co.kittitas.wa.us/notices/. Clerk of the Board Publish: Daily Record: 06113119; 06/20/19 file:ll/C:l Users/candie.leader/Downloads/newspaper-text%20(1).html 6/4/2019 Page 1 of 1 For more information, contact Public Works Anyone with an interest in this matter is urged to attend said hearing where all testimony will be taken. Written comments may be received at 205 W 5th Ave. STE 108, Ellensburg, WA 98926 at or prior to the hearing. Kittitas County complies with all ADA requirements. file:///C:/Users/candic.leader/Downloads/www-text%20(1).html 6/4/2019 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: June Wh' 2019 TOPIC: Tipton Road Speed Study Results ACTION REQUESTED: Schedule a Public Hearing LEAD STAFF: Mark R. Cook RECOMMENDATION: Schedule a public hearing receiving the results from the requested speed study of Tipton Road from the Public Works Director/Interim County Engineer. BRIEFING SUMMARY: • Speed study requested by Tipton Road resident • Study was conducted on 05-07-2019 through 05-14-2019 • 85% speed is approximately 40 MPH (unsigned 50 MPH) • Percentage of truck traffic during the study period was 21 % BACKGROUND: Tipton Road is a BST roadway that supports 11 foot lanes from Look Road and widens to 14 feet at MP 0.70. The road transitions to gravel at MP 0.70. 2017 truck percentage was 18%. 2019 truck percentage (speed study) is recorded at 21 %. There is a large aggregate producing surface mine at the end of Tipton Road. DISCUSSION: Residents report robust truck traffic during peak construction season. Residents report that our speed study (intended to capture the peak season) was late this year. It appears that the peak season occurred prior to our speed study. The front portion of Tipton Road is relatively narrow when considering modern dump truck size. Residents report truck traveling on the road edge when passing one another. The 85" percentile speed suggests that drivers are not comfortable traveling the unposted allowable speed of 50 MPH. Given anticipated increasing truck percentage, the narrow front section of the road and the results of our speed study; the Interim County Engineer recommends the Board consider setting the speed limit for Tipton Road at 35 MPH. FISCAL IMPACTS: The cost of requested speed studies is budgeted in PW annual traffic budget. ATTACHMENTS: Exhibit 1: Speed study results Page 1 of 2 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT EXHIBIT 1: 2019 TIPTON ROAD SPEED STUDY RESULTS Page 2 of 2 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT CD m m a7 A @ m m v a] w m m 10 M 10 � m 0 1D 0 w M co M" N N N 2 VI IVV N Q�/ N-4 1 � ROAD � O O O O O O s 2 2 x S 2 S 2 Z 2 S x 2 co- ca in m m m m zz r r r r r r r r r �! A X7 0 0 o O z A x x z m m m m m m n o o a p p o ROAD NAME zz O O O O O Ol W WID to O m(W BMP O O 1�7 O V C7 In A) s W i j O V N 171 A W�7 W oO10 m m S a cN h w v A m o Ch V p N 17i EMP p 4 O O O 1 m m 0 o v O cm� O p n�i � O w > m O a O rl v O $ p N p - O O S LENGTHLn a m " n w p z zS O z c -V m a n r o m o O O r� t{ r� m r 1 • Z =1�, z o z o zz o O m z p m m :t P. m P. ° 3. X m m z o 02`c z o a v o z o z 0 o x z 0 m n O m =� m m r rm- 7c cn f7 m a7 z G7 G� m m x m d FROM 0 0 o x m a m "' o z° < n v v o o z o m o o t' � m a o 0 0 o 1 eoo °1 4i p v °.t °1 CD m p p 00m�• o m m O O '� 3. 3 r� Z mmm � 0 °„ °, � � ZO a a Z z p $. Z Y 0 � O � O 7G A 0 X T v m $. s. w o o x o m0 o o mm o m m m r 7c °D °' z O O GI m O X Tr+ 2 m C! TO 0 O m 2 � z z � o m o m O z � W W w N N N N N N N L.PAVE,SHLDR L.UNPAVED o A o o w w m w a m TRAVELLANE m R.PAVE.SHLDR C X R.UNPAVED a Nw m o IN) o a m m m -0 m nw7 m w w w TOTAL PAVE m mm m O m m m m m m m m m co m m m m m m v7 Co m m cn w m -� a7 m u7 co N m N m co y 0) y m m SURFACE z N NN N N 0 0 o o O �" N 0 ch 0 N 0 N 0 N 0 N 0 N o N 0 S �" N 0 N 0 N 0 S SPEED LIMIT S S o S 0 0 0 8 00 S 8 B 0 0 0 S 0 S S S $ ROW WIDTH W�71 a 1%0 °: o ADT nNi X nw Lo N1 w0 N %TRUCKS O o P m S S 0 apo - o y v ti v m W m m m m FFC to N N N W A A A W W w FGTS m r r r r v v v M.D. TOWNSHIP J:tiu w m m m m m m m m m m 0 m o m m m m m m m m m m m m m m m m m m m m m RANGE O z w ch N /D SECTION 25 Road Number :40263 0..263 :... 86% Speeds __ .--. Road Name Tipton Rd .............. ... . ....... ..... - - SOUTHBOUND - ...__. 43.80 _ . MP 0.110 _.__..._ _ ._...... NORTHBOUND 39.60 41.65 Begin Count Date 517!2019 Tuesday Begin Time 9:43 AM' tnd Count Date 5/1412019 Tuesday End Time 6:51 AM Total Hours ...._........ _.............. 965.13; _....... _...... _Total Days... 6.9 COMBINED TOTAL 715; ....... _.. 0.013 TOTAL 1 TOTALDAYS .._._._.-.-.... __.._...._-------------_._._..------------ 104 _.... - 0.545 _..._._._._....__..__.-.-..__._ FACTOR -----...._.__._..._.......... 1.13 .-...._.. .._.................... _ _... -----_.... _._._-_..__-.. 0.214 _ _0.017 ............... _ ..-._.._ . -..... : Aa.r�. Tire 0.185 - ............................._ _ .. COMBINED TOTALS ...._._.__..-.._._.__..._.....__ .. _ _ _..._ ._ _-.--- _- --.- Sin It 3 ale 0.015 .............._.._..._._..._ -.- . .---. . - r Sn¢.lF 4 Axle ......-. ...... 0.001 Average Total .........._.._.....--.--._......_.__...._.__._.._._......._._.- 104; _ ;Drbtf s Ax„ 0.090 ........ Adjusted ADT 117; ... Dojtic Z f,,J--; -._.-_.--.-._._. 0.000 ti r� Ee t AM l s 0.000 _ ................. _...._............ .................... ........ ........... .q_._.-.....- -- ._.- . ..... . _- PERCENTAGE _................_............ ........ ............. ........ ---- ----.-..-.--.-- .... _.. .. . 'Multi <6 Axle _...-.... 0.000 ......... ............................. _ ......... ..__...... ..__ _ ........_.-..._. Mutli 6 Axle 0.000 _...... . ..... .......... ....... -.... .. ..... Multi >6 .--------._............................ .. - -- 0.000 : Cars, Pickups & Trailers ...... _ ...... 82 „ . ......... - _ 9.00 _....-.._ _ _ Singles _._._._..._..... ----.-..._......-........... .. ..... _ .. 21 _ ..._ .__....._._._... 0 0 ... ........ ........ ......-. ........................_ _. ................. ;. Doubles1 _.... Trains ....... .. .. ... .... ..._-......_ .. ..... 0' ........... ......_..._. .. 0.00; _ ..... -. - ...__..... _. _ ........ ------------------------ ;TOTAL TRUCKS i. 22 TOTAL .... _.......... ... .. _.... _. _ .. 104E _ _ _ .. _. _-....... 1 00 - ..._ ;TRUCK % _-._.. _ .-..__... ..._.._. 0.21 ..- . __.....--.. GROSS ANNUAL TONS: 500 - . ..... . .. TRUCK ROUTE CLASS ......... ...... .. ..... ... . .... ...... .. ............. .... - - . _ . :_ .. Kittitas County Public Works ROAD NAME Begin Count Date _2 -1y End Count Date Counter Number G -11 lle zz ' Time Time North Arrow Sketch counter location, identify tubes, distance tubes apart, and distance to nearest cross road or other identifying point. j ye-'XV-11'� TY ffic Tech Date Posted m ID ¢ N O ¢ P IT O n O N a y O O o o v o 0 0 n o O b O n n O n b O 0 o b a a b Na°; ��00000000c000b00000000000o ag P G 7 tD ^ O 1 ~ n H 7n a a P P g q P P q 0 0 0 0 a 0 0 0 0 0 O O O O O O O O it 'R O o 4fvo000o00C]0000000a00000cdo g a ut a m O o F F F 0Moanbbabaaobg4gOobvaovvvao az o a7 ooao 66ri6666666o6o6c66666 o a b In V w y ca mar n v,oPgPgqPqqqvP vvPVPPoaoa a uu oao a= o PocS0000000c000000000000 o a5 I 0 d a m O a 0 a n a n O n n b o 0 o P n n n baa n in o o a s O a o 0 0 0 0 o 6 6 o o o 6 o o 6 o 0 0 o o 0 0 o a O x m Ln 1 0 ci arm q a O Ca 0 a 0'O O O ro O a v O a a v 0 0 0 0 D O M a m [V 4 3 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C: yp V0 m o a s a a n o n n o n b b g q P P q q q q q o q a q p o mf( y O Q o o 0 0 0 o o o o o o 4 o o 0 o b o 0 o 0 o 0 0 o K C aQ O to v in �• h 0 ro F � V m g q P a a •.a O O a N 0 0 4 M wi O a o 0 a 0 0 0 a m a f• i� 00000ra000a 0000 0000000iiov + 43+ A rn En cm A J d W � .-t O .-� O 6 V i+1 O 6 Gn 1� b +-1 W .••� fy1 Dl � T7 rl b r1 .� 6 V �. 1D `7 N U Q U1 V a a O n b n .•y .+ .4 O O g q q P q a a C P P P C q Or a q = Q 37< N t: S/1 N N _A 1 P g q P P P a 0 0 O O a a D 0 0 C1 Q a 0 a a 0 0 V� W m m ri b 0 0 0 0 C] 0 0 0 .-� O *-+ N .-i a o 0 0 0 0 0 0 ¢p r'i C N .•�� N OS N oT) L b a .-e .-1 O ( l Of C! 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It oppoo c0000dctiocririti0000ci c _ o ��' 0 0 .� o .+ a v o M ut +n N M .+ r, v ococcododoc00000 t50000c P i R u,w IL av O O w O N y O, M1 ut N VI W P M b C IR -F N O, 7 O, O "'^ m ..N� o d M O ry Q N 9 w M V ¢ W F M C aC v {J '- 0 0 0 0 0 i7 0 0 0 r-1 N N N N r< .d M N .+ .+ N .•� Q {l - y q a p M y Q.+0000 V Ln Y+noa Fa v,rev moN mV rt c +y Ct O O d O Y V, N V i vry Q M E T' M ,+ n O P b n r1 O P n M1 H .� ,O r 7 '+ ,O r'• .-f ..1 V7 M t O `� , V C C O O C O O O O C C C O C d C o Q G Q b Q Q r u IPh H n • � 1 3 N C O ++ 0 0 0 0 0 0 O O N O N P n 0� 1O •+ O M O O L +'I � ' G O C b G b O 6 6 6 6 Ci O b 0 0 0 0 0 4 P 4 4 P + Vt b L b N M1 o�+000P.+oaNb0000000P.+P.�PQ i+ a, O1 O Ci o CI O C1 6 6 6 0 G 6 d 0 6 O G 6 6 6 6 o a 0 8 T Q rR L c n 4 E N C) Q O Q Q wl N P7 Q ,D Q1 VI rd M1 yl 6 O m VI R VI M .+ dCL h P P o o P P P o P 08 0 0 o a o oo o P P o cQi Q P } O N e N 42 O M W P O O 6 Y1 10 O1 M � M n m m M ROAD NAME TIPTON RD MILEPOST 0.11 CROSS STREET 0.11 MIN OF HUNGRY ]UNCTION Volume Grand Totals Average Hourly Volumes Site: 40263 Tuesday, 5/7/2019 10:15 AM - Tuesday, 5/14/2019 7:00 AM Average Daily Traffic (ADT) 53.0 52.2 105.2 Volume Totals SOUTHBOUND NORTHBOUND Combined 362 362 724 50.0% 50.0 SOUTHBOUND NORTHBOUND Combined 12:00 AM 0.1 0.6 0.7 1:00 AM 0.0 0.4 0.4 2:00 AM 0.3 0.4 0.7 3:00 AM 0.1 0.1 0.3 4:00 AM 0.7 0.0 0.7 5:00 AM 1.0 0.1 1.1 6:00 AM 2.4 0.1 2.6 7:00 AM 2.3 0.8 3.2 8:00 AM 3.0 1.0 4.0 9:00 AM 4.5 1.7 6.2 10:00 AM 5.0 3.0 8.0 3.1:00 AM 3.6 1.9 5.4 12:00 PM 4.0 4.1 8.1 1:00 PM 3.9 4.0 7.9 2:00 PM 1.6 3.6 5.1 3:00 PM 3.1. 4.9 8.0 4:00 PM 5.0 5.4 10.4 5:00 PM 3:9 5.0 8.9 6:00 PM 2.0 3.3 5.3 7,00 PM 1.6 3.0 4.6 8:00 PM 1.4 3.7 5.1 9:00 PM 2.1 3.7 5.9 10.00 PM 0.7 1.0 1.7 11:00 PM 0.6 0.3 0.9 Average Daily Traffic (ADT) 53.0 52.2 105.2 Volume Totals SOUTHBOUND NORTHBOUND Combined 362 362 724 50.0% 50.0 - Irk DSR # 2 S / N n kv � « Ln n to �2�g n S �¥_¥«yn- : 1 rA__. 08 Nou I 9 E \ ° k & NI _S_ k §� !] (k§ �. } NCXLdII �! | | || | m_aa $� jK #¢ ! !| r __A�MW |! ) 2 |,| |. 12 t !k » ■|7 }f - � % � / | , kk! i| || � } ! | 31 ) k| | | |� t� i | ` 2 q\! d ■ Of qk � �\ i| 2H E : (k§ KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: June 10th, 2019 TOPIC: Speed Study Results for Thrall Road at Payne Road ACTION REQUESTED: Schedule a Public Hearing for July 02, 2019 at 2:00 PM Local Time Receiving the Results of the Thrall Road Speed Study at Payne Road LEAD STAFF: Mark R. Cook RECOMMENDATION: Schedule a public hearing for July 02, 2019 at 2:00 PM local time receiving the results of the Thrall Road speed study at Payne Road BRIEFING SUMMARY: • Payne Road resident requested speed study of Thrall Road at Payne Road • Study conducted 05-09-2019 through 05-16-2019 + 85th percentile speed is 54.5 MPH (posted 50 MPH) • Interim County Engineer requested supplemental sight distance investigation confirms road design geometries support 50 MPH BACKGROUND: There is a sight limiting vertical curve on Thrall Road east of the Payne Road intersection. Residents report that traffic exiting Payne Road onto Thrall is constantly required to aggressively accelerate onto Thrall Road owing to oncoming traffic cresting over the vertical curve westbound. DISCUSSION: Our speed study affirms that the traveling public is driving roadway geometries in a manner slightly exceeding the posted speed. The exceedance is approximately 5 MPH at the 85' percentile. Public Works (PW) conducted a supplementary sight distance evaluation (EXHIBIT 1) and confirmed that 550 feet of stopping sight distance is available from Payne Road which is the required distance by acceptable national standard. Traffic traveling 55 MPH over the crest vertical curve on Thrall Road requires 610 feet of safe stopping sight distance. Vehicles exceeding the posted speed at this location create a potentially unsafe condition for traffic exiting Payne Road onto Thrall Road. Page 1 of 4 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT Posting an advisory for limited sight distance on the westbound lane of Thrall ahead of Payne Road is recommended. PW recommends a follow on speed study after 30 days of advisory sign deployment. If 85'�' percentile speeds do not reduce, PW will likely evaluate lower the vertical curve height as a potential project for six year improvement plan consideration. FISCAL IMPACTS: Speed studies are budgeted annually in the PW traffic budget. ATTACHMENTS: Exhibit 1: Sight distance evaluation memorandum Exhibit 2: Speed study results Page 2 of 4 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT EXHIBIT 1: SIGHT DISTANCE EVALUATION MEMORANDUM Page 3 of 4 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT yS�ppES... TO 77fE 440��+ �°�� KZTTZTAB CO DEPARTMENT OF PUBLIC WORKS -Y- xrrrrrns couxrY Mark R. Cook, Director, P.E. MEMORANDUM TO: Mark Cook FROM: Zachery Peebles, Engineering Technician I DATE: May 21, 2019 SUBJECT: Thrall Rd and Payne Rd Intersection Intersection Slaht Distance of Thrall and Payne Roads A complaint was received for insufficient sight distance at the intersection of Thrall Rd and Payne Rd. It was reported that, when stopped at the Payne road stop sign, a power pole is obstructing vision. The sight distance of the intersection was also questioned upon the field observation. The observation showed a sight distance of 550 feet from the Payne road stop sign looking east to the westbound lane of Thrall Rd. A traffic study conducted in May of 2019 shows the 85th percentile speed of Thrall road at milepost 2.18 to be 54.5mph with a posted speed limit of 50mph. AASHTO intersection design guidelines state that at 55mph the road should have a 610ft stopping sight distance. Please see attached documents for the current Thrall Rd traffic study and the AASHTO Design intersection sight distance table. 411 N. Ruby St., Suite #1 TEL (509) 962-7523 Ellensburg, WA 98926 FAX (509) 962-7663 EXHIBIT 2: THRALL ROAD ANT PAYNE ROAD SPEED STUDY RESULTS Page 4 of 4 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT Road Number '63245 W. ..... 185% Speeds ..................... . _ -- _.... Road.- Name Pay=s=-----.ne Rd _ -- � SB _.._... 20.10 ..... ... MP0.010 .._._.... _ .._ ... _.._._._ NB __ .._ . .......... -. 22.70 _.... _.._.__ . ...... 21,40 Begin Count Date g 5/13/2419 Monday Begin Time 11:01 AM _ W .. . ........ ..... ....._._.._..._ End Count Date _...... ---.................................... - _._._._._...--.--._.._. _--- 511812019' Thursday 'End Time _....._._.__..._._.........._._._. ... _.. _.._..._._..._.___.._._ _ 12:16 PM 1 ---------------- _ _ ...._.. _ -- ..... _._._. _ - _.._._.._..._ _..__._.... ..... . Total Hours 73.25 ;Total Days 3.1 COMBINED TOTAL -----------._.-_........ ........................ ...... _ 917: ------- _._... _ .......... 0.004 _.._._.._.__ TOTAL ! TOTAL DAYS _._._ ............ ....._- :_._._._._...__. _P..._ 300 ._ 0.417 __._.. _._ FACTOR 1 13 3. 0 3.02 .,,......__._._-.....- _.._.._.___....._._ _..............,._..._.. ._._..._. ....,.., _.. ...._.. ... ._. _.....,___.. _ -..-., .. ..�,...._._., .. ..... .._...,_ __ ..____ .------------ s - - - 0,025 0.025 ..................... ........................ .... _..__..._._._._... ------ ------------------ ............ ;2 Axle 6 Tire 0.220 COMBINED TOTALS ;..... Single 3 Axle 0.010 Single 4 Axle 0.000 Average Total .._..-_..__..._. 300' Double 5 Axle .._ .... ..._._...- -- ._ . 0.022 _._ _ _._...._._...... w _..... Adjusted ADT _..... . ..... .. . . ......... 340; __.. Double 5 Axle ._........ _._.._- ... .... _. 0 000 ._._._.__ m._...v. :. Double > 6 Axle 0.000 ................_._._. ._._........ ...... _.._._....__..-_ % PERCENTAGE __ _ ..__._.__ ..----- ---..- ;Multi <6 Axle 0.000 w___...._.... _.........._.._. ................. ......__....._._._..__.__ ___ .___._._...__ ___.___.._.__--_- ..._ -_-.-- -_ . _.-_ -. - :Mutli 6 Axis 0.000 ;Multi >6 9.000 ............... ...... . ... - - -_ _. _._.,._..._.. Cars, Pickups & Trailers .... .-..,_�_............. ......... ... ..... .... ...., ..,_ r. _ - ___...._.._.__.___._ 225; .............__._._.._...._..--------- ._..----------._... . . 1.00 _. _._.._._.._._._...._ .... Singles - ---- -- _..... .......................... _ _ ......._... - .:_ 69 0 23 _... _..._.-... __ .. _. ----------- ......... Doubles 7; 0.02: .. ' __ _.._ . .. . .............-- ......_.. _.._..__..---._............__._....--.. Trains _._.._.... _ ._. _ ........ _...._.__..._._._ 0: 0.00 _.._.._.__._._._ .. __.._.._.... - . _._._..._ 3 .._...._.__._...... . ... .........-..._..... __ . __ - _ -;...__.._._........._..__._.......... TOTAL. TRUCKS _ . 76 TOTAL ........ ......... ....... ..... .. m.__ - _ ._...------- 300: 1.00. _ ._.._.__...... . TRUCK % 0.25 GROSS ANNUAL TONS: �(�` D f_ .............__ . _ __....._. _ _ .............. .-_..... ... ..... i 3 TRUCK ROUTE CLASS 00 apo 300, 00 w0.__64.6 Kittitas County Public Works ROAD NAME - yi v '` - ii Begin Count Dater) _`5' 16 End Count Date Counter Number C? �- North Arrow Time + t Time ievt Sketch counter location, identify tubes, distance tubes apart, and distance to nearest cross road or other identifying point. r r' to ' t i r 2:� 5- -- / �p _ Posted Traffic Tech Date Ln N g a M a 4 won a ' ooQooaoDDoa000baadQ0000D x odod0000000c000caoci000000 o Qf d Q N A N r F7 0 o o d d o b b p p d d o d o 0 0 0 0 0 0 0 o a 0 d �� a�0000000000cici$aooc00000coc a� o to o w o a c D � F v 0 0 d� odtadce5oc coac0000Qoodccioo d ¢g o ,o v La v v W N O O C O C O d 0 C 0 0 0 0 0 0 o ci a c a 0 0 0 0 N to D V tV b O d 0 0 0 O O O D 0 0 0 0 4 0 D p P D O 0 0 0 0 N d O 4 j O p d d 0 0 0 0 D O 0 0 D 0 0 0 0 0 P Q d 0 0 0 O Q 7 O to 0 In Oa O N d O O O O O M O M M P O n M M M M O O D O O O P b p 9i tU 0, a O O O O O O O O O O O O a b O 0 0 0 D O O O d D f�7 C 7 L9 D y f] to 0 V 1 m fu C O o 0 o Ga 0 0 0 o D a 0 0 a t? b o d v d O Gi 0 D f? d � C o o C d O O O O O O O O O tj O C t7 f7 X 0 0 tj O t7 0 Q� O N �l11 cl'M O 11Z Y O fA N O O O Q b O Ci Pi G M1 O O O R O O O O O O p O C C 7W� ¢ C G C O C G t3 p O 0 0 0 d O O O O O t7 O 0 CS C] C7 41 r+ Q C t0 to U1 O ro o D O G O O M M 0 0 !� M n o o n n n o n n O v M o O G >• w i r p N X F O O O N X F a N x d d to N R N N U 01 O P t? 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Ln 0 M v Q , h N N �p o R R R c a R R R R o R R 4 o R R o R o R o R 4 0 _a 4 c 0 0 0 0 0 0 0 0 0 0 0 0 0 Q O O 0 0 0 b a 0 0 O en a in N 0 Vvi th U, O O m N m N N X c n a M r C W X 0 m y s MU7 m 6 N To M h N 'n .4 O c E V C M P T q _ �p7 O O O O M h M h h O m A a 0 M O O O O O h m m O G a O 4 A N A o� as rn st SY om O u v p p CA Q Q g 0 a 0 a m m Pn M m m A h M1 h d Q d a o b b a WW ut Q 0 0 0 0 O N +-1 Q O Q O Q O 0 0 ~ 0 4 0 0 4 O O 7 to l0 W (3n R h A m 1l A Q m g A m R a d m m �c S 0000ari�o�cui�o�oriouico�tirnamrir+iri0d *� N e� O m© O M m m m m m h m m h O R Q M M O m N M O i d O O O o .y O u] c� h 6 .4 ui V h 6 wD M m 4 m H O i- R O a 0 0 0 0 M (i O a O a a 0 0 h O O a o 0 0 a Y a d O b R o 0 0 0 O O a 4 b b O b O a R O O O O Fn = N m h Q 1- rn m M O O O h b h 0 rh h 0- P O b O Q 11 K LL C G 0 C ti k0 NM r 0 V' �0 I, Ln In R of M �O M W N C 2 U1 o � a o n -• f f E E E f F f E S F f f E E S f E m a n a a m s m a a a a d a m a in b b R a o R a b o R a R -q g d Q q Q q d O d q 0 0 0 0 0 0 0 0 0 0 0 o a o 0 4 R a a a R o 0 0 0 1O N .w N m t, M 4o A O M 4Ln m h W O) O M 1 ny .-4 H H LU n z N to o as, o yp o a b o X 0 0 b n d 0 g o 0 0 p O O 4 Q g D O 6 i0 O O O v o as Oma a o O Q 7 10 A O a O o 0 0 O_a�{{ a q q p a 47 b b b in rs 0 0 A as 0S rn.� '4 a N a vs !fl b v N . 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Y 4 V O � D DI A O lo o 0 0 o 0 0 P P R P 0 0 0 0 P a O b O p o C O 6 0 Q a p 0 0 0 0 o 0 0 0 8 0 0 0 o Q 0 0 0 0 g < Y 4 V 0 YI b O tl O a a 0 0 0 0 0 O O Q O O O p b P p O g a p p ' Y1 O p Y a a 7 a m 0 0 0 b a O P p O a O 0 0 0 m 'f o o 0 0 o P o o 0 o o a o 0 0 o o o O o O G o �• ^ m a o L, Y F Y z � o � y � C 10 mE N N � � A m y 0 G o o C o C). C 0 0 0 0 0 o O o 0 0 0 a 0 a• P P o C� O �� V q T � N m N D 0 0 0 o Q o o 4 O -+ C C O C O C C 0 0 0 4 0 1� rnm V N Y b Li m 4 ' i<1 m f•1 O m M n g n b O m n �+ O O 'ti O O ' N ry N 0 O 4 C a 6 Q n V 14 1!t P1 Q in N m In ni V V O C E E �+ Z m m C n 0 0 0 m m w1 n P n m p g 0 • P m N O O O Ci O O m w Ili IO v IC m Yi m r. ri V _ N m a E m q •� o o a a a p w p 0 wi m 0 0 6 0 0 pc2. 0 Y N Y wi n w ti 2 d E d m m o m n In r. m O m n a n 0 0 0 n r? n 1% rti 4 r•'+ 4 +'!` Y do O O O O O N O� �L 'i .�-•1 p C4 N m T 1O w M ,-r v .� D O A� « N y V 1- { OL a ¢¢ 4 a¢ 4¢ a a d 4 Q a tL a s ap a a a a a= j a o a o o a p o 0 o g o 0 o$ o co tT O- Y a z N m a 6 6 6 6 6 o 6 a Q❑ P o 6 0 a a 6 0 6 0 a O tl 4 o my v ❑ v y y O O 6 O o 0 O 0 0 0 D d a tl O 0 0 4 p O 0 0 p o 0 0 N M1 6 g d a a a a 6 G a Q a P a 6 a tl d d p P a a 0 O b O O O y y 4 4 O N a p a g 0 0 0 v b p 0 6 6 a O O O O G C O Q O v 6 m e o O O y y O P P L i o O O G a w � +d m O aa000a000n6otlo Oopopaoaaa p a o 0 o a a t7 a f7 6 a 0 0 a C a o a 0 a CS 6 6 a 6 t M1+'� �a yy N N ,+., Y O O O O ❑ O ' V1 p p p O O o O 6 tl Q 0 0 0 P O O O O O O q Q In N c+ o O ❑ y o y a a o q Q O tl v O Q O 0 o p O 0 0 R O p o b g q 0 0 0 R P O O 4 M Q O O P a C7 O a C R O a 6 Q 6 o o o o o o o o o a d p y O O O y D O O v R O A O O O o o v v Q a a a tl v Q no 6 a 6 tl o o O Go O O o O 6 o o o a G d O O C a o 'm Y y of O o s y O p o O c a o 7 N C + a n 0 A Q O 0 o O v 0 0 0 R p v 6 6 tl O O p a O v 0 o cS a c o o o o 6 a 6 6 6 6 6 6 6 6 0 6 6 6 6 6 0 o _ M V o M y n a o 0 d a 6677 a a q p�+ + N M 0 0 0 0 0 0 0 0 0 0 4 0 p P O a 0 0 0 v a 0 0 0 ❑ N ? O'- a ap a O i1 O m O O O 6 qO R O a O O 4 P fl O a a O o p 0 0 0 on G E O M y a O O m v E h o ❑ o a i + tl 0 0 P P M n m p M a a m O O O❑❑ p o a .i tl +-+ O O a P O P P O o o a a OO ul N y N V n w O C ri IA n 4 oc o E d � c I mhom nromMoh mo+mo MmQN M1mmo @ m N N a 0 0 a w a Vf 07 Yi m i Q' o 6 v Vi OG v v a ri [V a G W N V b y E m n o n 4 � N v L 0 0 0 0 I l M O O +`1 M O O M1 p O O M M h f'1 S'1 f� O km O+ +�+ NC v 6 6 6 m N v h m@ A h +C M h v m m v 0 0 .� .i y N ^ y .c M E -+ In P v 6 O Lo O O O o O @ r1 p+ O 1D y w y m ❑ +i C n N 9 m n O a 0 0 M o m1 w w a m N O M1 O m W i .y m s AWyyRRR a y h a o 0 o o o 0 6 7 o Soo o. go o Q o v g o$ P a P 0 0 0 0 o tl o -a a o o c o 0 0 0 99 o o > E m ca O+ P u r= cc W a J in d' z m ROAD NAMF : PAYNE RD MILEPOST 0.01 CROSS STREET 74' 5 OF THRALL RD Site: 63245 Monday, 5/13/2019 11:15 AM - Thursday, 5/16/2019 12:15 PM Volume Grand Totals Average Hourly Volumes SOUTHBOUND NORTHBOUND Combined 12:00 AM 0.0 0.3 0.3 1:00 AM 0.3 0.3 0.7 2:00 AM 0.0 0.0 0.0 3:00 AM 0.3 0.3 0.7 4:00 AM 1.0 0.7 1.7 5:00 AM 3.7 2.7 6.3 6:00 AM 22.7 9.7 32.3 7:00 AM 13.7 15.3 29.0 8:00 AM 6.0 11.0 17.0 9:00 AM 10.7 14.3 25.0 10:00 AM 10.0 14.7 24.7 11:04 AM 8.0 8.0 16,0 12:00 PM 15.0 12.7 27.7 1:00 PM 8.0 7.0 15.0 2:00 PM 5.3 910 14.3 3:00 PM 9.7 9.0 18.7 4:00 PM 13.3 16.7 30.0 5:00 PM 7.0 6.3 13.3 6:00 PM 5.0 3.7 8.7 7:00 PM 4.3 1.7 6.0 8:00 PM 5.3 2.7 8.0 9:00 PM 5.0 3.0 8.0 10:00 PM 1.7 0.3 2.0 11:00 PM 0.3 0.0 0.3 Average Daily Traffic (ADT) 156.3 149.3 305.7 Volume Totals SOUTHBOUND NORTHBOUND Combined 475 460 935 50.8% 49.2% N � � man ory C% x 7 oN ag N IQ i� A L� Ln a � ,; A �+ -0,-u Q 7 r- 0 O Q � V A 2 6i a a Lno 0 N C v CII V) = v U) C O jOi 41 u 6 C LA fVl Ln n Ln k P Q N �y V 41 pl ..7 a L w SIC J � � VVV F LULU p +�+ x N m a o a a o n ri ri V L iua C. aLni Z p n o o K De a N C) co N L M N +1 � C CI � OI O1 ; O � dI ' Q p N p 1+1 C tt Q �e1 O W O I� O O wI V N V fn V it V In V W V N N v ro CL Road Number ;9675'1 85�° Speeds _. -_._.... - ................. R ..._ .... _. - - 2.180 ' --- MP .- - W 54 10 54.45 _..-._.......... ..------------------ ---------------- _....... Begin Count Date _. _.........--------...-----.--._...---.-. ......................... 5!9/2019 Thursday _ ...................-............................ Begin Time 9 08 AM' _ .. _.--.-...__ . End Count Date 5/16/2019 'Thursday Enc! Time 12:22 PM Total Hours ..-.._, 171.23J.: .- .---. _ ......... ,.......- Total Days -------------------- 7.1 _...._........._. _.._.... _ ...... _ -.._ ..........- COMBINED TOTAL . 8964 .... .... ........ .. _ 0 006 0...- TOTAL 1 TOTAL DAYS 1256; v ...-. _ .- --3.502 FACTOR .............. _. _._ _. -1-1.3 .. -- ..............._ _. 0 283 - ._._.._-.-...-.._.-.. _ 0.007 Axle 6 Tire 0.157 ................. ... COMBINED TOTALS ................ -Single 3 Axle .----. _ 0......0....0...5 .......... ..........................----.-.............--.--......_.--......-.-_ : . Single 4 Axle _ . -..._...W --- - .- .- 0.001 ..... ...... _ Average Total 12561[3osi�le --- 5 Axle 0 032 ---. -- .- Adjus#ed ADT - 1420 , Doubl. ............................................-..._-. _..._. ;Double > 6 Axle 'Double 0.002 PERCENTAGE 'Multi <6 Axle 0.000 - - - - ....... .. .... .. ................ _..... .--...- - - ':, Mutii 6 Axis - 0.000 Multi >6 0.001 Cars, Pickups & Trailers 1003 .. ....._. ... _.-..._-- ......._ .. 1.00 _..._...... ..... ........_---........... __ ...._ Singles ......--....._.......-.. _.....- --. ..- 205. 01 16 - ......... ............._....... _........ Doubles 4& 0.041 Trains 1 0 00 ; ;TOTAL TRUCKS 254 . TOTAL ..._....- 1256, _ 1.00! - TRUCK % 020 .................. GROSS.. ANNUAL TONS: TRUCK ROUTE CLASS 300 000 00 Kittitas County Public Works ROAD NAME _ ��' Begin Count Date Time�G�a- _ End Count Date f / Time Counter Number -Z 261__ North Arrow Re ti1esy-r4 .5?,eec.( Srad Sketch counter location, identify tubes, distance tubes apart, and distance to nearest cross road or other identifying point, \r KI Posted Traffic Tech Date M, 113 a1 LU E rx� rn ❑ W (A ¢ 1 O c E U v u a O 0 m 0 0 0 0 *' O ^" ^k O O .-1 0 0 0 0 0 0 0 0 0 115 CJ - v� 5 O O O O O C O O O G O 0 0 0 O O Q 0 0 0 4 0 0 0 O Q g W W o A A O 0 0 0 O O .+ ✓ +-� 4 7 p O p b 0 0 0 0 Q O 0 O C7 0 0 0 0 0 0 0 b 0 0 0 Q ¢' Q 0 0 tl 0 0 0 0 0 O N a+ O 0 0 g O O p Q 0 0 O Q Q O O O O Ca Q O �U Q v w w C1 O O O O P 0 0 0 O P O O m O h O N V O O O O V1 p VI © O p O 0 0 0 P1 O C! w 0 ri Il� m W 7 P 4 tT O V O 4 M m rq g o ¢ a c o c o- o i ,i w .� a .1 .; .i „i o; o o a Ln v v v Q m vu C! 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N1 ri ni ui ri N r+ .i .y .: G � � � M y e+i .y e N �D � +O ML '� 1i1 V' ni R 1�uf11;f; yp R L z D n r% ? a "'I LT W W n Nm O O O P O O N � N n M QN m a m QN** ovca00000000'i«o-�ooa000c Ki r m Nv v, n N a n E 'c CA 1 M • O O O n n 0 0 w P Y O •G m m M r-1 V M@ m p '1 Q Q 0 n n m N o O C Q a G a a a G O 0 0 P O O C O Q 0 0 0 a m a mW v O q e a IL m E m In p O 0 o m d m P m O O m 0 G a 4 O m O b n O Q Q P m °' of o -� o o a a c d O P a o o O G 6 o a a a a o a c c a P v r O N LY V o G Q E 131 M O w m It n M !+ 10 O O� W m 0 �O O w 0• H w m N y m T P L.! to 1p �v N n M a M T w m m Q O +-1 w N If1 N o P y yp o O' F� h P m n iq a7 h n W M ++ N .a m C V 4 mCm m N � O S E f F f d O ❑ E a 4 d Q C 4¢ a< Q Q g a CL n 6 1 a o• a 4 Q a. a ro O O o O D o o O o pp O O II Q O O o 0 0 0 0 0 Q O o o O Q Q b 0 0 0 0 0 0 0 0 0 0 a 0 0 N N m C M a W QA 0-1 p O O N ti N m P E/1 •O 3ti m lT O re H U N FF LU Lli Q z p -Z 2 U ROAD NAME THRALL RD MILEPOST 2,18 CROSS STREET 0.05 MI E OF DODGE RD Site: 96751 Thursday, 5/9/2019 9:30 AM - Thursday, 5/36/2019 12:30 FM Volume Grand Totals Average Hourly Volumes EASTBOUND WESTBOUND Combined 12:00 AM 3.4 1.3 4.7 1:00 AM 1.4 0.1 1.6 2:00 AM 1.1 0.7 1.9 3:00 AM 1.3 2.0 3.3 4:00 AM 3.7 2.3 6.0 5:00 AM 24.7 11.4 36.1 6:00 AM 39.3 33.0 72.3 7:00 AM 22.4 45.3 67.7 8:00 AM 25.0 58,7 83.7 9:00 AM 29.0 453 74.3 10:00 AM 30.8 42.4 73.1 11:00 AM 35.5 34.1 69.6 12:00 PM 41.4 39.6 81.0 1:00 PM 41,0 37.9 78.9 2:00 PM 41.6 52.0 93.6 3:00 PM 51.9 45.4 97.3 4:00 PM 54.9 58.1 113.0 5:00 PM 49.6 35.0 84.6 6:00 PM 42.1 27.9 70.0 7:00 PM 32.9 18.3 51.1 8:00 PM 26.3 15.6 41.9 9:00 PM 20.7 11.4 32.1 10:00 PM 10.0 5.1 15.1 11:00 PM 5.7 1.6 7.3 Average Daily Traffic (ADT) 635.7 624.5 1260.2 Volume "totals EASTBOUND WESTBOUND Combined 4547 4485 9032 50.3 % 49.7 Q co o ' m N ry N � Q cm A A� �+ Nm dK !! � 7 i �_" a� m �o a° A in a V Im � d � d x CL a C V in N C a c = M rIl JA f0 � a IV p d cm p LU 0 L � 6 co M !C o U H LL D yy�� °G LU O a! E D m to m F N Q Cc uj Lu !L z p a w LI 0 r U N 1 ! ■ N tA I L pr ri 1 N n N Q Ln fq ,-I tn d' N P, P, M N Kr N W L oti 1q a i NIEN N N rl M N 0 0 1p ON N %D 00 r1 wi n GO 4 N � + C u Ln Ir s4 �r n m Ll1 00 M N 00 Go M Om W N L { p H of , W7 ID or 1D � KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: June 10, 2019 TOPIC: Fleet Management Software Purchase and Telematics Integration ACTION REQUESTED: Support Staffs request to integrate fleet management software including the integration of telematics. LEAD STAFF: Liz Remeto RECOMMENDATION: Support staffs request to integrate fleet management software in 2019 BRIEFING SUMMARY: • PW ER&R division has been looking for fleet management software for the last two years or more. • PW ER&R Mechanic Shop is paper heavy and information is difficult to analyze. • Repair communication between Mechanic Shop and Operators is substandard. • Equipment maintenance is untimely. • Part needs are not known to a level to allow bulk purchases. BACKGROUND: A study has been completed as it relates to fleet management software and telematics (GPS) solutions. Via the study, it was found that other government localities in Washington are already strong in their usage of fleet management software and telematics. Kittitas County Public Works is still old school with paper files. Moving from the use of Cayenta (a financial system) to an actual fleet management system at approximately the same cost will allow us to integrate telematics (GPS) and this integration and software will lead to efficiencies within the ER&R division. DISCUSSION: Moving from the use of Cayenta (a financial system) to an actual fleet management system at approximately the same cost will allow us to integrate telematics (GPS). This type of integration allows for equipment maintenance issues to be telecast to the fleet management system and captured into work orders. This will allow the equipment to be maintained on a tighter schedule extending the life of the equipment. Having a fleet management system will allow for bulk part purchases, and scheduled maintenance that does not impact the road maintenance schedules. With a fleet management system analytics will be available allowing for better decisions regarding equipment management and equipment replacement needs. Page 1 of 2 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT FISCAL IMPACTS: The budget for maintenance will handle the additional cost of $2400 for 2019 and for future years the cost previously paid to Cayenta for the same functionality will cover the cost for the fleet management system. Within the study, affordable software with the functionality needed was identified. In addition to affordable software, the GPS integration will use existing GPS modules already installed in the equipment. Costs to integration the existing GPS modules is dependent on the equipment but will be minimal (between $0 - $25 per month per piece of equipment). ATTACHMENTS: Fleet Management and Telematics Integration 052219 Page 2 of 2 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT Fleet Management and Telematics Integration Project Equipment Rental and Revolving Fund "Every county shall establish, by resolution, an "equipment rental and revolving fund", in the county treasury to be used as a revolving fund for the purchase, maintenance, and repair of county road department equipment; for the purchase of equipment, materials, supplies, and services required in the administration and operation of the fund; and for the purchase or manufacture of materials and supplies needed by the county road department." RCW36.33A.010 The Equipment Rental and Revolving Fund covers several activities including: (1) Rental of equipment to other funds such as County Road, Flood Control, Airport, Parks and Recreation, and CDS; (2) Maintenance and Repair of Equipment owned by the fund with a current principle value over nine million dollars ($9,469,412.96) and an equipment count of over 100 pieces. (3) Management, Inventory and Sale of Materials and Supplies by the fund, average value of inventory between $350,000-$450,000 including pit material, guardrail, pipe, sign material, oils, equipment parts, and survey supplies. (4) Management of purchase and manufacture of materials and supplies including oversight of our sign and maintenance shops. (5) Management of Fuel consumption, fuel prices, and fuel purchase contracts. (6) Establishment of rental rates for equipment. "Rates for the equipment owned by the fund shall be set to cover all costs of maintenance and repair, material and supplies consumed in operating or maintaining the equipment, and the future replacement thereof. The rates shall be determined by the county engineer or other appointee of the county legislative body and shall be subject to annual review by the legislative body. " RCW36.33A.040 (7) Establishment and management of replacement rates for equipment. (8) Annual bids for vendor contracts as they relate to supplies and material. Equipment Rental and Revolving Fund Management In the current environment the following tools are utilized to manage the Equipment Rental and Revolving fund: (1) Cayenta Financial Management System controlled by the Auditors Office. Cayenta provides an equipment management product that works with their job costing module to capture any costs inputted that are associated with specific equipment. Cayenta's time entry tool does not allow the capture of the use of more than one piece of equipment by a user without upgrading Cayenta which would be at a significant cost. Cayenta provides an inventory system that is limited in its usage. (2) Excel is utilized to make calculations and track materials, supplies, and equipment using manually entered information. In the current environment the following employees are part of the division for the Equipment Rental and Revolving fund: (1) Maintenance Manager — manages over the Maintenance Shop Manager and provides information to the County Engineer and Director of Public Works. (2) Maintenance Shop Manager — manages over the Maintenance Technicians and makes decisions regarding maintenance, repairs, and replacement with the use of paper records. (3) Maintenance Technicians— provide maintenance and repairs on specific equipment as directed by the Maintenance Shop Manager. 1 Fleet Management and Telematics Integration Project In the current environment supporting the division for the Equipment Rental and Revolving Fund: (1) Public Works Director (2) County Engineer (3) Public Works Finance Manager The following is an analysis of issues related to the management of the equipment rental and revolving fund: The maintenance shop is paper heavy. There are files for all of the equipment and all of the historic maintenance and repairs but because they are in paper form it is difficult to analyze. The paper files do little to provide value when determining equipment rates, equipment replacement timelines, or determining equipment heavy in repairs. Most decisions related to equipment are made solely by memory which doesn't lead to efficiency. Cayenta assists in providing computerized numbers for equipment, but the reach of the information is limited to the areas that Cayenta allows reporting on. We reached out to Cayenta to validate additional functionality available but it was at a significate cost well over $100,000. A secondary attempt was made with Cayenta to expand the reporting ability for the equipment but the program needed, COGNOS, was not accessible outside of the Auditors office. Communication with the maintenance shop is broken. Our operators are the first to identify repair issues with the equipment. Currently the only way to communicate with the maintenance shop is via cell phone on site, or via email back in the office. Because there is no formal way to report and follow up on repair issues, there is a high risk of repair issues getting lost. Repairs that are not worked in a timely manner lead to bigger issues and/or total downtime for the equipment. Communication back to the operator regarding completed repairs is also minimal. Regular scheduled maintenance on equipment is also tracked on paper. This leads to untimely maintenance where equipment is called in without notice to the operators. If the equipment is not available for maintenance, the maintenance is delayed or possibly forgot about. Per Federal guidelines (2 CFR Part 200.313(d4)] Adequate maintenance procedures must be developed to keep the equipment in good condition. Parts needed for repair and maintenance are kept in supply within the maintenance shop. The needed items are kept in paper records. There is a need to have an ongoing analysis of parts on hand and parts needed for order. All too often parts are not on hand leading to untimely runs to the part store sometimes daily by the maintenance shop manager. Searching for a Solution In searching for a solution to the issues identified, several government entities were questioned as to their management of equipment within rental and revolving funds including the County of Yakima and the City of Ellensburg. It was identified that locations sizable enough to warrant it had fleet management software and were utilizing telematics. In hearing of the use of telematics, it was further identified that the fleet owned by the Kittitas County Equipment Rental and Revolving fund already had telematics installed in most of its Dump Trucks and larger equipment. Wanting to minimize the cost associated with automating the mechanic shop and its activities, research was initiated looking for software systems that would work with the existing telematics. 2 Fleet Management and Telematics Integration Pro'ect The Goals identified for the fleet management system were as follows: (1) Computerize Equipment Maintenance Records (2) Track Part usage : Analyze possible bulk purchases in future (3) Work Order System that can be used for Equipment and Road Maintenance (4) Capture odometer readings and error codes from Equipment for Maintenance team (5) Two way communication opportunity with Maintenance team Operators to let the operators know the Work order - is complete. to the maintenance departm •°nt. Work Orders Work Orders PW Admin Road Foreman We want to be able to submit Work Orders for Road Work We wont our Rood foreman to be able to retrieve these Work Orders. Equipment We want to retrieve Hours, Mileage (Odometer Readings) and Error Codes, Maintenance We wort our maintenance cretiv to be notified of equipment issues, and maintenance needs and to be able to upd9te the information in fleet monagemert system. The following fleet management systems were analyzed: (1) RTA (Partner with Zonar which is the system on our dump trucks) RTA has work order management, parts inventory management, vehicle/equipment management, tire management, allows for digitized driver inspections and a customizable dashboard. RTA also allows for an affordable package price. (2) Fiix —found via google search. Does not include work orders, too simple of program. (3) Dossier Systems (Partner with Zonar) keeps track of equipment specs, inventory management, personnel management including compliance CDL expired dates and Med Cert. Vendor Management and fuel usage and tracking. Work order creation. Tire management. After viewing the demo, Christina, Willie, and Liz discussed the option and felt it was too expensive compared to RTA for what it offered. (4) Faster (used by County of Yakima) No response from vendor to demo. We assume it may be too robust and expense for our needs. (5) Asset Works (used by City of Ellensburg) Cost effective for fleets over 500 vehicles. 3 Fleet Management and Telematics Integration Pro'ect Final Result After several months of research, it was determined that the RTA solution would be a good affordable fit for the Kittitas County Equipment Rental and Revolving Fund Management. The software is cloud based and would not need the extra services of the Kittitas County IT department to manage. It creates a paperless shop, provides interfaces to capture equipment mileage and fuel intake and analyzes fuel consumption. It also provides a desk top view of equipment needing maintenance within a window we determine such as 30-45 days out, allows for driver and mechanic equipment inspections, and it tracks all equipment records digitally including accident records. The RTA system can track not only work orders for our mechanics but also work orders for our road crew giving Kittitas County Public Works one system to retrieve work order information. The RTA system interfaces with our existing telematics. The telematics come with their own dashboards and information storage for most of the larger new equipment and is offered for year for the initial year or so for GPS type monitoring. With a charge of approximately $150-$300 per piece equipment per year, all of the captured telematics information can be transmitted to the fleet management software. The charges for the telematics are dictated by the telematics company such as Zonar for our dump trucks and CAT or 1R Link for some of our other larger equipment. As to whether we interface the telematics directly into the fleet management system or chose to manually enter it would be dictated by an analysis of cost effectiveness. The advantage of having the additional paid automation of the telematics would be the timely transmission of error codes and issues such as low fluids as well as consistent update of mileage used for maintenance. Additionally, the locations of equipment would be historically stored in the telematics database. Utilizing the telematics will assist the County is complying with another Federal guideline [2 CFR Part 200.313(d3)] A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the equipment. Within the RTA software system is full function inventory management allowing for vendor information, product information including part numbers, and even bar codes. The software can connect directly with our vendors to place part orders to minimize those daily trips to buy parts. RTA comes with several ways to input and communicate including computer, laptop, tablet, or cell phone. There is no additional cost for training, support, and it allows for unlimited users. The cost of the RTA software including hosting is by simultaneous user of which we would like to request five (5). The users would include; two (2) maintenance techs, two (2) administrators, and one (1) for the entry or retrieval of work orders. The annual cost for five (5) users would be $4800.00. In addition to adding a fleet management system with the integration manually or via interface with telematics, it would be advisable to add an analyst dedicated to the system and the management and analysis of the information. There are a number of areas that are vital to the efficient and cost effective control of this fund and keeping a high level of integrity and viability of the data is crucial. The dedication of an analyst to oversee the processes and assist will safeguard the success of the integration and ongoing use of a fleet management system. In recap the changes suggested as they relate to the equipment rental and revolving fund are as follows: (1) Installation of a cost effective fleet management solution. RTA (2) Integration of telematics using existing systems with upgraded capabilities (3) Addition of dedicated analyst/system supervisor (4) Opportunity to add telematics to older equipment as need identifies in the future 4