HomeMy WebLinkAbout2019-06-24-minutes-it-study-session2019‐06‐24 Minutes 1 Information Technology
Commissioners’ Minutes
Kittitas County, Washington
Commissioners’ Conference Room
Regular Meeting
Monday 11:00 AM June 24, 2019
Board members present: Chair Cory Wright, Vice‐Chair Brett Wachsmith
Board members absent: Commissioner Laura Osiadacz
Others: IT Director Jim Goeben
Regular Meeting Information Technology
Meeting called to order at 11:00 AM.
Request to reclassify Zane Kinney
There was discussion about the reclassification of Zane Kinney to Application Development Manager.
The board approved and signed a Personnel Action Form.
IT Project ‐ Director
Mr. Goeben reviewed his list of projects for 2019. There was discussion about continuity of business. No
action for IT was taken.
Microsoft Enterprise Agreement Implementation Plan
Mr. Goeben reviewed the implementation plan and let the board know he would announce the plan to
all staff.
Meeting adjourned at 11:45 AM.
Kittitas County Commissioners
Information Technology Director Kittitas County, Washington
_______________________________________ _______________________________________
Jim Goeben, IT Director Cory Wright, Chair
Implementation Plan
Microsoft Enterprise Agreement
Kittitas County Information Technology
June 24, 2019
The Microsoft Enterprise Agreement implementation will include the following software migrations:
All servers from Windows Server 2008 RS to Windows Server 2018, including Microsoft
Exchange and SQL Servers
All desktops from operating system Windows 2007 to Windows 2010
All productivity suites from Office 2010 to Office365
Servers
All 84 servers will be upgraded from Server 2008 RS to Windows Server 2018. All 8 SQL Servers will be
upgraded from their current SQL Server version to SQL Server 2016 in the following phases.
1. Feb‐Mar 12 internal processes servers COMPLETED
2. Apr‐May 22 internal application servers 82% ‐ 18/22
3. Jun‐Jul 24 enterprise software and file servers (Laserfiche and GIS in Jul) 8% ‐ 2/24
4. Aug‐Oct 26 vendor dependent software servers 4% ‐ 1/26
5. Aug‐Nov Upgrade 8 SQL servers and migrate 18 instances (applications)
6. Sep‐Oct Exchange upgrade 2010 to 2016 (after O365 deployment)
Desktop Operating Systems
All 267 desktops, 186 laptops, and 23 tablets (476 devices) will be upgraded from Windows 7 to
Windows 10 in the following phases:
1. Feb Survey users COMPLETED
https://www.surveymonkey.com/results/SM‐R5G6PXP5V/
2. Mar Test and train
o Test and plan Windows upgrade for non‐rotated computers COMPLETED
o Create training materials on Windows 10 differences COMPLETED
http://camas‐wiki/user/wiki/Differences_from_Windows_7_to_Windows_10
Emailed everyone 5/7 and 6/21
3. Apr Create upgrade plan and communication templates COMPLETED
http://camas‐wiki/user/wiki/Computer_Rotation_Process
4. May‐Jul Rotate and upgrade computers 50%
Office 365
1. Jun‐Jul Setup and configure Government tenant in Microsoft
o Move EOP and ARP to Government tenant 50%
Implementation Plan
Microsoft Enterprise Agreement
Kittitas County Information Technology
June 24, 2019
o Download and configure O365 deployment tool 50%
o Install ADFS DirSync (Active Directory copy)
o Move IT to O365, test
2. Jul‐Aug Train and Install
o Training materials and classes on O365 programs and features,
including policy reminders (OneDrive, home use, records, etc.)
o Home use option and instructions
o Deploy O365 to all computers (after rotation complete)
Additional steps
During and/or following the above EA implement phases, the following will be complete.
1. Desktop firewall – develop policy and deploy to desktops
as part of security assessment findings.
2. System Center – install and configure for better update and patch management
3. Verification – no Windows 7, no Office 10, no < Server 2016
Communication Plan
The following communication will be made, at a minimum:
1. Mar 26 Initial announcement (all staff) COMPLETE
2. May 7 Announce Windows 7 to 10 process and training materials (all staff) COMPLETE
3. Jun 24 Implementation Plan (BoCC then all staff)
4. Jul 1 O365 product overview (all staff)
5. Jul 22 Project update (BoCC and Management Team)
Training and Impact Minimization Plan (BoCC)
6. Aug 26 Project update (BoCC and Management Team)
7. Sep 23 Project update (BoCC and Management Team)
Soft launch report (BoCC)
8. Oct 28 Project update (BoCC and Management Team)
9. Nov 25 Project update (BoCC and Management Team)
10. Dec 23 Project update (BoCC and Management Team)
Postmortem report (BoCC and Management Team)