HomeMy WebLinkAbout2019-06-12-minutes-ec-study-sessionKITTITAS COUNTY
EC STUDY SESSION MINUTES
BOCC CONFERENCE ROOM,205 WEST 5TH ROOM 108 -ELLENSBURG
Regular Meeting
WEDNESDAY 10:00 AM June 12,2019
Board members present:Chairman Cory Wright;Vice-Chairman Brett
Wachsmith;and Commissioner Laura Osiadacz
Others:Kady Porterfield Event Center Director;Lacie Dawson
Event Center Program Manager;Megan Meeks Ellensburg Rodeo
General Manager
At 10:00 a.m.Chairman Wright opened meeting to discuss Event
Center business.
General Event and Rental updates:Kady discussed the
complimentary usage of the facility by Kittitas County and 4H
year to date.Per Kady,county total is higher than normal due
to Behind the Badge and Commissioners temporary use of facility.
Kady discussed Cascade Cow Cutters concerns that their bill for
sand delivery was increased due to delays in regard to the Bloom
construction and the construction crews not vacating facility
when scheduled.Kady will further discuss with representatives
from Cascade Cow Cutters and report back.
Kady discussed sending rodeo arena dirt sample out for quality
evaluation,as was done in 2016.Commissioner Wachsmith brought
up use of an anti-clump spray that was used during rodeo.Kady
to check cost of spray.
Self Promoted Events Business:Kady stated that ChillAxle is
going well,lots of community sponsors.
Kady stated that she has been working on an MOU with KVFR and
EMS in coordination of Patriot Night event.EMS will charge
$105/hr to be on-site during event.Rodeo will allow use of
their lot for the fireworks show.Commissioner Wright asked
about possible line of site issues with fireworks show.Per
Kady,will not be an issue due to new location at rodeo lot.
Discussion of providing $5.00 military discount (active and
retired)for concert tickets.Kady will work on PSA explaining
precautions being taken and how EC is working to mitigate any
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possible fireworks issues/concerns.Kady is also looking into
an additional water truck (other than just the EC one)to be
present at event.
Commissioner Wachsmith made a motion to approve fireworks
display contract as written.Commissioner Wright asked what the
wind speed cutoff for the show will be.Kady will work to
clarify wind speed cutoff with KVFR and report back.
Commissioner Wright moved to table contract until Monday
meeting.
Sponsor Business:Kady stated Mike's Hard and White Claw will be
sponsoring Patriot Night and Corona will sponsor after party.
Coca-Cola has also confirmed sponsorship as the official soft-
drink and Holiday Inn Express as official hotel partner.
Kady said that discussion of building sponsorship is on hold at
this time.
10:21 Executive Session Called (10 min)by Commissioner Wright:
Commissioner Wright,Commissioner Wachsmith and Kady Porterfield
present.Session called to evaluate the qualifications of an
applicant for public employment or to review the performance of
a public employee.However,subject to RCW 42.30.140 (4),
discussion by a governing body of salaries,wages,and other
conditions of employment to be generally applied within the
agency shall occur in a meeting open to the public,and when a
governing body elects to take final action hiring,setting the
salary of an individual employee or class of employees,or
discharging or discipling an employee,that action shall be
taken in a meeting open to the public.No action was
anticipated.
10:26 Commissioner Osiadacz joins session
10:31 The Board reconvened out of Executive Session.No action
was taken.
FAIR AND RODEO UPDATES:Per Kady,the Rodeo Arena will be
featured in a Carhart commercial.
SPECIAL PROJECTS:Kady stated that Karey has completed the final
grant information package for the Bloom project.Discussion of
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possible WSDA Health and Safety grant application to pay for LED
Rodeo Arena lighting.
OTHER BUSINESS:Kady brought up the need for AED's for
fairgrounds.Commissioner Osiadacz stated that there may be a
health and safety grant available from sheriff's office.Kady
will look into it.
Commissioner Osiadacz stated that it may be more cost-effective
to hire an outside source for rodeo arena dirt maintenance.
Kady will look into cost feasibility.
Meeting adjourned at 10:49 by Commissioner Wright.
KITTITASCOUNTY COMMISSIONERS
KITTITASCOUNTY,WASHINGTON
Kady Porterfield Cory Wright,Chairman
2019-06-12 MINUTES 3