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HomeMy WebLinkAbout2019-07-09-minutes-solid-waste-and-maintenanceG�0 u u ff ALI O COUV 7 �f COMWUSAOMEP-18 Sofld Was -'e and Pvgaa n,�enance RegWar Meeting Tuesday July 9, 20`li S o 2000 P BOCC Conference Room 205 West 5th Room 108 - Ellensburg 1. Call to Order 2. Solid Waste Updates 3. Request Board Approval for Chair's Signature on Stericycle Addendum 4. Request Board Approval for Chair's Signature on FAA Supplemental Agreement 5. Request Board Approval for Chair's Signature on Letter Authorizing Solid Waste Directors Signature on BioSolids Annual Report 6. Discuss Ryegrass Solid Waste Septage Facility Entrance 7. Project Updates 8. Request Board Signature on Lease Agreement with the Olson's on the First & Last 9. Maintenance Updates 10. Request Board Signature on Budget Amendment for Upper District Court Fencing Project 11. Other business 12. Adjourn Created on 7/2/2019 4:08:37 PM KITTITAS COUNTY SOLID WASTE AND MAINTENANCE MINUTES BOCC CONFERENCE ROOM, 205 WEST 5TH ROOM 108 - ELLENSBURG Regular Meeting TUESDAY 2:00 PM I July 9, 2019 Board members present: Chairman Cory Wright; Vice -Chairman Brett Wachsmith; Absent Commissioner Laura Osiadacz. Others: Patti Johnson, Lisa Lawrence, Tim Egan and Neil Caulkins Meeting Called to Order at 2:00 p.m. Solid Waste Updates: Patti informed the Board that she is now fully staffed. Patti informed the Board that she is still waiting to receive the Grant back from Ecology. Request Board Approval for Chair's Signature on Stericycle Addendum: Patti requested the Board to approve Chair's signature on the Stericycle Addendum. Commissioner Wachsmith moved to approve. Commissioner Wright seconded. Motion Passed 2-0. Request Board Approval for Chair's Signature on FAA Supplemental Agreement: Patti requested the Board Approve Chair's Signature on FAA Supplemental Agreement. Commissioner Wachsmith moved to approve. Commissioner Wright seconded. Motion Passed 2- 0. Request Board Approval for Chair's Signature on Letter Authorizing Solid Waste Directors Signature on BioSolids Annual Report: Patti requested the Board Approve Chair's Signature on the letter authorizing the Solid Waste Director to sign the annual reports. Commissioner Wachsmith moved to approve. Commissioner Wright seconded. Motion Passed 2- 0. Discuss Ryegrass Solid Waste Septage Facility Entrance: Discussion was held regarding the email the Board received from Tyler with Brown & Jackson. Patti informed the Board that Tyler had also contacted her regarding building a road to widen the entrance to the Septage Lagoons. Tyler informed Patti that he is purchasing a Tanker Truck soon and the entrance, with the new gate that was installed this year, would not accommodate his truck. Discussion was held on budget cycle and constraints for this year due to the land application process and required liner testing. Patti asked the Board for Direction on responding to Brown & Jackson regarding the request. The Board informed staff they would respond. Project Updates: Patti informed the Board the Asphalt Project at the Event Center is complete and that she met with Mark Cook regarding the Armory Parking Lot and they will pull costs together to bring to the Board. 2019-07-09 MINUTES A brief discussion was held on the status of Public Works, CDS and the Health Department relocating to the Airport. The Board will follow up with Mark. Request Board Signature on Lease Agreement with the Olson's on the First and Last: No action Taken directed to set Public Hearing. Request Board Signature on Budget Amendment for Upper District Court Fencing Project. Tim requested Board Approval in the amount of $15,000.00 for the Upper District Court Fencing Project and that he would bring the form for signature at a later date. Commissioner Wachsmith moved to approve. Commissioner Wright seconded. Motion Passed 2-0. OTHER BUSINESS: None Meeting adjourned at 2:22 p.m. KITTITAS COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON lzc•�iLe_ •-� Lisa wrence Cory Wright, Chairman 2019-07-09 MINUTES DocuSign Envelope ID: CB8A611A-53C6-4361-ADAB-C52E591D7568 Environriioisl..ai 'Suluoui; June 28, 2019 Bryan Nass Kittitas County Solid Waste 925 Industrial Way Ellensburg, Washington 98926-0000 Pricing Details: Based upon the information provided to Stericycle Environmental Solutions, the scope of work/pricing for the service(s) is outlined below: 1. Transportation and disposal of wastes, as described in the pricing below. 2. Labor and equipment to prepare waste for shipment. 3. UN approved packaging and supplies, as described in the pricing below. es: Kent INC10 Lithium batteries DR5 $1,148.92 Kent AF01 Alternate fuel, <1" Sludge, <3% halogens), BTU > 5000 DM05 $40.66 Kent AF01 Alternate fuel, no sludge <3% DM55 $101.65 Kent AF02 Alternate fuel, 0-25% sludge, (<3% halogens), BTU > 5000 DM55 $133.75 Kent AF03 Alternate fuel, 25-50% sludge, (< 3% halogens), BTU > 8000 DM55 $133.75 Kent AF04 Alternate fuel, >50% sludge, (<3% halogens), BTU >10,000 DM55 $133.75 Kent AF05 Alternate fuel, <3" sludge, <3% halogens, non - regulated, BTU > 5000 DM05 $40.66 Kent AF06 Loosepack paints and fuels BX $347.75 Kent AF06 Loosepack paints and fuels DM55 $117.70 Kent AF08 Aerosols, cans of paints, solvents, for depressurization and fuel blending, RCRA BX $615.25 Kent AF08 Aerosols, cans of paints, solvents, for depressurization and fuel blending, RCRA DM05 $50.83 Kent AF08 Aerosols, cans of paints, solvents, for depressurization and fuel blending, RCRA DM55 $203.30 Kent INCO2 Aerosols, pesticide, adhesive, corrosive BX $668.75 www.StericycleEnvironmental.com Page 1 of 6 2018 Stericycle, Inc. All rights reserved. ESOL Quote Addendum V01_07_20_2018_u Cv o The prices quoted shall be treated as confidential property and may not be disclosed to others before, during. or subseii,uent to the ierms of this proposal, except as required h: necessary to perform the subsequent Agreement that rnay be signed (and then only on a confidential basis satisfactory to both parties,. FIX� DocuSign Envelope ID: CB8A61 1 A -53C6-4361 -ADAB-052E591 D7568 • Environmental Soluti ,:, Kent INCO2 Aerosols - pesticide, corrosive, adhesive DM55 $267.50 Kent INC03-2M Category 2 cylinders, medium (12" Diameter x 36" Length), for recycle or dis osa E $591.44 Kent INC11 Oxidizers, solids/liquids, for incineration, DM05 $107.00 Kent INC11 Oxidizers, solids/liquids, for incineration, DM55 $267.50 Kent INC13 Sludge, soil, debris, rags, pads, consumer commodities >250pounds) MN55 $267.50 Kent INC13 Sludge, soil, debris, rags, pads, consumer commodities >250pounds) P $1.07 Kent INC14 Incineration labpack DM05 $80.25 Kent INC14-F Lab Pack, Incineration, Pesticides DM05 $80.25 Kent INC14-F Lab Pack, Incineration, Pesticides DM55 $208.65 Kent INC15 Labpack, Reactive (D003), PIH Chemicals, P listed Chemicals DM05 $133.75 Kent INC15 Labpack, Reactive (D003), PIH Chemicals, P listed Chemicals DM55 $535.00 Kent INC15-D1 Lab Pack, Incineration, Flammable Solids DOT 4.1 DM05 $133.75 Kent INC15-E2 Lab Pack, Incineration, Reactive, Organic Peroxides DOT 5.2 DIV105 $133.75 Kent INC15-W Lab Pack, Incineration, Water Reactives DOT 4.3 DM05 $133.75 Kent INC15-W Lab Pack, Incineration, Water Reactives DOT 4.3 DM55 $535.00 Kent INC19-6 Cigarette Lighters for Incineration MN05 $66.88 Kent INC19-6 Cigarette Lighters for Incineration P $1.34 Kent LF01 NON-REGULATED MATERIAL DM55 $160.50 Kent LF07 Landfill ready, regulated, meets treatment standards DM05 $63.11 Kent LF07 Landfill ready, regulated, meets treatment standards DM15 $90.16 Kent LF07 Landfill ready, regulated, meets treatment standards DM30 $135.23 Kent LF07 Landfill ready, regulated, meets treatment standards DM55 $180.31 Kent LF10 Debris for Mico/macro encapsulation, non-baleable DM55 $208.65 www.StericycleEnvironmental.com Page 2 of 6 2618 5tericycle. Inc. Ail rrwhts reseraed. ESOL Quote Addendur�_vu: _ _Z0,18_DD CO: _ The prices quoted shall be treated as confidential property and may not be disclosed to others before, during. or subsequent to the terms of this proposal, except as required by lav,, or as necessary to perform the subsequent Agreement that may be signed (and then only on a confidential basis satisfactory to both paniesi. DocuSig ©Envelope ID: CB8A61 1 A-53C6-4361 -ADAB-052E591 D7568 Environmental SOILJOUi i Kent PCB02 PCB debris MN55 $952.30 Kent PCB02 PCB debris P $3.81 Kent PCB05 PCB solvents DM55 $642.00 Kent PCB06 Waters,oil, PCB contaminated DM55 $642.00 Kent PCB09 PCB ballast or capacitors < 9lbs, non -leaking, TSCA exempt, for TSCA Landfill DM05 $107.00 Kent PCB09 PCB ballast or capacitors < 9lbs, non -leaking, TSCA exempt, for TSCA Landfill DM55 $187.25 Kent REC06 Mercury bulbs, (fluorescent light tubes, whole), for reclamation F $0.24 Kent REC06-3 Mercury bulbs, Compact Fluorescent Lams CFL E $1.34 Kent REC09 Lithium batteries, Non-regulated, Universal Waste MN05 $107.00 Kent REC09 Lithium batteries, Non-regulated, Universal Waste P $2.89 Kent REC12 Mercury batteries MN05 $107.00 Kent REC12 Mercury batteries P $4.49 Kent REC14 Mercury contained in manufactured articles, or dirt DM05 $149.80 Kent REC24 Zinc alkaline baterries, for recycle P $0.96 Kent REC42 Mercury vapor/sodium bulbs or lamps, (Fluorescent, HIP LPS, HPS, HID) E $3.75 Kent REC60 Fire extinguishers for recycle DM55 $251.45 Kent REC60 Fire extinguishers for recycle E $10.70 Kent REC61 Propane Cylinders, for recycle DM55 $117.70 Kent REC61 Cylinders, flammable, propane -20 pound, gas grill type, for recycle E $12.84 Kent REC61-1 Cylinders, flammable, propane -small, camp type, for recycle DM05 $117.70 Kent REC61-1 Cylinders, flammable, propane -small, camp type, for rec cle DM55 $117.70 Kent STAB01 Solidification of non -reg with liquids DM55 $160.50 Kent STAB02 Solids or sludges (neutral pH) with RCRA metals, for stabilization to subtitle DM05 $74.90 Kent STAB06-6 Treatable oxidizer, Labpack DM05 $107.00 Kent STAB06-6 Treatable Oxidizers, Labpack DM55 $267.50 Kent STAB14 Non-regulated shreddable solids with free liquids, for solidification to subtitl BX $347.75 www.StericycleEnvironmental.com Page 3 of 6 2018 Stericycie, Inc. All rights reserved. ESOL Quote Addendum_V01_07_29_2018_DD CO: The prices quoted shall be treated as confidential property and may not be disclosed to others before, during, or subsequent to the terms of this proposal, except as required by laly oi, as necessary to perform the subsequent Agreement that may be signed (and then only on a confidential basis satisfactory to both parties). DocuSign Envelope ID: CB8A611A-53C6-4361-ADAB-C52E591D7568 boteriy. • Environmental Solutio Kent STAB14 Non-regulated shreddable solids with free liquids, for solidification to subtitl DM55 $149.80 Kent Kent WAT16-A Lab Pack, Treatment, Inorganic Acids DM05 $53.50 SPBXKIT Kent WAT16-A Lab Pack, Treatment, Inorganic Acids DM55 $171.20 Box, Triwall Cardboard Box, Non -DOT Kent WAT16-B Lab Pack, Treatment, Inorganic Bases DM05 $53.50 E Kent WAT16-B Lab Pack, Treatment, Inorganic Bases DM55 $171.20 $39.59 ortation Charges: Kent TRADMDEM Demurrage, one hour free H $101.65 Kent TRADMDRA non -billable Transportation R $0.00 Labor Charges: Final Quote Description UOM Price Mini.1- Kent I LBSER<24 I Hazwoper training per student E $220.42 #N/A ~ t. ..ly Charges: Final . - Final Quote Description Kent SPBXBUB4 Box, 4 foot Fluorescent Lamp Box, Jumbo • E $14.98 Kent SPBXBUB8 Box, 8 foot Fluorescent Lamp Box, E $14.98 Kent SPBXKIT Resuable nondot box E $0.00 Kent SPBXTRI Box, Triwall Cardboard Box, Non -DOT E $37.45 Kent SPDM55UC Drum, Metal, 55 gallon,Used, Closed Top E $39.59 Kent SPDM55UO 55 gallon Open Top Steel Drum E $39.59 Kent SPDM85UO Drum, Metal, 85 gallon over ack,Used, Open Top E $96.30 Kent SPDP05NO Drum, Poly, 5 gallon, New, Open Top E $20.33 Kent SPDP55UO Drum, Poly, 55 gallon,Recon, Open Top E $39.59 Kent SPLINED Liner,Drum, 2 mil E $83.46 uipment Charges: • Kent ADMEMANFST EPA E -Manifest Fee E $6.50 Kent ADMLAB Unknown Analysis E $481.50 www.StericycleEnvironmental.com Page 4 of 6 ICA8 5tericycle, Inc. All rights reserved. ESOL Quote Addendum_VQ I_ 07_ 20_ 2018_ DD CO: 6752 The prices quoted shall be treated as confidential property and may not be disclosed to others before, during. or subsequent to the terms of this proposal: except as required by law or as necessary to perform the subsequent Agreement that may be signed (arid then only on a confidential basis satisfactory to both parties). DocuSign Envelope ID: CB8A611 A-5306-4361-ADAB-C52E591 D7568 • Stericyc e Environmental Solution<, Non -Specified Container Conversions Conversion Table Notes Container Conversion allMW 0 These conversions will apply to all disposal and transportation items priced per container unless quoted separately Numbers are expressed as a factor of a 55 gallon drum (e.g., 55 gallon 1-5 gallon 35% 6-15allon 50% g 6-15 125 lbs price x 35% = sell price) o The greater of the conversion factor or location container minimum of $40 will be applied unless quoted a different rate. G Some waste may have a different, typically lower, minimum which is reflected on the Nonstandard Minimum table below. 16-30 gallon 75% 31-55 gallon 1X 85 gallon 1.5x 100 lbs 31-55 250 lbs o Smaller container sizes can be converted to larger containers using the following steps. 1) Divide the smaller container price by its conversion factor for the 55 gallon price (e.g., 5 gallon price _ 35% = 55 gallon Cubic Yard Boxes 4x 250/275 totes 5x gallon 275 lbs price). 2) Use the normal conversions on the 55 gallon drum price to convert to other container sizes. 330/350 gallon totes 6x Per Pound Standard Minimums Container Min. Process .. Common Containers' Lab Pack Containers2 Light Weight ContainerS3 J PRIM 5 or less 50 lbs 25 lbs 30 lbs 6-15 125 lbs 50 lbs 75 lbs 16-30 175 lbs 110 lbs 100 lbs 31-55 250 lbs 250 lbs 150 lbs 56-85 400 lbs 300 lbs 275 lbs Cubic box / pallet 525 lbs 550 lbs 500 lbs Tote (<300 gal) 1950 lbs -- -- 1. Excludes Lab Pack and Light Weight items 2. Includes: LF06, STAB06-6, series of codes for INC14, INC15 & WAT16 3. Includes: AF17, INC01, INCO2, INC16 4. All other container sizes are case by case (CBC) Non -Standard Minimums Container Min. Process .. $0 REC51-3 $5 REC60, REC61, REC62, REC63, Rejection Fee ADMREJECT Each $75 REC64, REC65 $10 RECO2-xx series and REC05 $15 LF04, REC06, REC27 Each REC11, REC11-1, REC12, REC16, $25 REC19, REC24, REC42, REC44, Each REC50, REC55 $50 REC09, REC09-1 Ancillary Charges Item Code UOM Price <24 Hour URGENT Profile Fee ADMPRORU Each $150 Rejection Fee ADMREJECT Each $75 Manifest Discrepancy/Paperwork Error ADMMAN Each $75 Off Spec/Discrepant — Storage Fee ADMSTOR Day $25 Scheduled Pickup Cancellation ADMCAN Each $150 Repacking/Overpacking Fee ADMREPK Each $150 Overpack Handling Fee ADMOVPK Each $50 Technical Lab Pack Review "Flat Rate Fee - $175.00 The flat fee criteria: ADTECHRVW Each $175 (1.) Excel submitted inventories; (2.) Maximum of 500 inventory items; (3.) <5% of items with Trade Names" Demurrage TRADMDEM Hour $105 Please Note: The greater of the disposal minimum or $40 per container will be charged unless quoted otherwise. www.StericycleEnvironmental.com Page 5 of 6 =� 1018 Stericycle, Inc. All rights reserved. ESOL Quote Addendum_V01_07_20_2018_DD CO: 6752 The prices quoted shall be treated as confidential property and may not be disclosed to others before, during. or subsequent to the terms of this proposal. except as required by law or as necessary to perform the subsequent Agreement that may be signed (arid then only on a confidential basis satisfactory to both paries) DocuSign Envelope ID: CB8A61 1 A-53C6-4361 -ADAB-052E591 D7568 Environmental Solutions Assumptions and Conditions: 1. The disposal pricing as listed above is based on the information provided and will be confirmed following receipt of a completed waste profile. Ali pricing is pending profile approval and/or waste sample analysis. 2. For a complete list of process code specifications, visit: https://www.stericVcleenvironmental.com/esol- files/Process-Specifications.pdf 3. This proposal must be signed within 60 days of receipt; otherwise a new quote will be reissued. The terms and conditions from the Master Services Agreement ("Agreement') effective May 1St, 2013 ("Effective Date"), between Stericycle Environmental Solutions, Inc. and Kittitas County Solid Waste apply to this quote addendum. Quote and Associated Scope of Work Stericycle Acceptance: Signature: Date: Printed: Title: Quote and Associated Scope of Work Customer Acceptance: Sigire. Date: -7',1 I t i Printed: Yen=N;ECSS � ' kj Lir ,,, C ht < -? Title: Acceptance of this quote acknowledges you agree to the above pricing and scope of services. www.StericycleEnvironmental.com Page 6 of 6 @ 2018 Stericycle: Inc. All rights reserved. ESOL Quote Addendum_V01_07_20_2018_DD CO: 6752 The prices quoted shall be treated as confidential property and may not be disclosed to others before, during, or subsequent to the terms of this proposal. except as required by lav,, or as necessary to perform the subsequent Agreement that nay be signed land then only on a confidential basis satisfactory to both parties). U.S. Department of Transportation SUPPLEMENT NUMBER 4 Federal Aviation Administration Application No. 27600 SUPPLEMENTAL AGREEMENT FA -WE -2426 DESCRIPTION or ADDRESS OF PREMISES: QTX RCLR and R/W (formerly Kittitas RML Site #5 and Access Road R/W) That portion of the E1/z SE'/a, Section 16, Township 17 North, Range 21 East, W.M., County of Kittitas, Kittitas, WA. Assessor Parcel #956102, County Map #17-21-16030-001 THIS AGREEMENT, made and entered into on July 1, 1962 by and between State of Washington, Department of Natural Resources, hereinafter called the State and the United States of America, Federal Aviation Administration, hereinafter called the Grantee or the FAA. WHEREAS, an easement was granted for the construction, operation and maintenance of a Microwave Repeater site to include the use of an existing access road; and, WHEREAS, the term of the agreement is for the period of use (until the rights are abandoned for the purpose which it was granted) with annual rental of $50 subject to review and adjustment every 5 years. WHEREAS, The State conveyed its property to Kittitas County per Quitclaim Deed dated December 22, 1986, Recording # 501400 subject to the easement granted to the FAA; and, WHEREAS, Kittitas County (Solid Waste) as the current landowner and the FAA wish to amend this agreement to reflect the current negotiated annual rent. NOW THEREFORE, these parties for the considerations hereinafter mentioned covenant and agree to amend the agreement as follows: 1. Consideration The FAA shall pay Kittitas County (Solid Waste Division) rental in the amount of $650 per annum in arrears for the term of the agreement. All payments shall be made payable by electronic funds transfer as required by P.L. 104-134 (10 USC 3332). Payments shall be considered paid on the day an electronic funds transfer is made. 2. This supplemental agreement (SA) supersedes and replaces Lease No. DTFANM-I0-L-00097 and any prior leases or agreements. All other terms and conditions of the agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties subscribed their names and date. 1KITTITAS COUNTY (SOLID WASTE DIVISION) Date/ UNITED STATES OF AMERICA Claire K. Wilson Real Estate Contracting Officer Date CaDES... ro 7 - KI I I I I -errrrr S coy %n July 9, 2019 Kittitas County, Washington BOARD of COUNTY COMMISSIONERS District One District Two District Three Cory Wright Laura Osiadacz Brett Wachsmith Kyle Dorsey State Biosolids Program Coordinator Statewide Resources Section Solid Waste Management Washington State Department of Ecology RE: Biosolids Annual report signatory The Board of County Commissioners here by delegates the authority to sign the Annual reports for Kittitas County Solid Waste for the Ryegrass Biosolid facility to the Solid Waste Director, In accordance with WAC 173.3 08.3 10(10) Signatories to permit applications and reports. The Solid Waste Director is the County's authorized representative in charge of the operations of this facility and all necessary permitting and reporting. Sincerely, Cory Wr t Chairman, Board of County Commissioners Kittitas County Courthouse • 205 West 5h Avenue, STE 108 - Ellensburg, WA 98926 (509) 962-7508 -FAX(509)962-7679 111111111111111111111 r 1111 From: Tim Egan Date: 7/3/2019 1:15:42 PM Department #: 2019-25-7 Amendment #: 201907001 BOCC approved? No Requested $15,000.00 amount: 301 Reason for Upper Co District Court chain link fence installation. transfer: WED approved? Yes, 7/3/2019 1:15:41 PM Expenditures: Department Maintenance Revenue: Department Maintenance Finance approved? Finance comments: Monday Meeting? Transfer date: Fund GL Code Description Amount 001 250354802 IMPROVEMENTS REPAIR and MAI $15,000.00 Fund GL Code Description Amount 001 301 BEGINNING FUND BALANCE $15,000.00 IN 1