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2019-07-08-minutes-public-works-study-session
KITTITAS COUNTY COMMISSIONERS Public Works Study Session Regular Meeting Monday July 8, 2019 -1:30 PM Commissioners' Auditorium 205 West 5th Room 109 - Ellensburg 1. Call to Order 2. Community Rating System Update 3. Tipton Road Speed Study 4. East Taneum Road Speed Study 5. Other business 6. Adjourn Created on 7/3/2019 10:51:45 AM KITTITAS COUNTY PUBLIC WORKS STUDY SESSION MINUTES COMMISSIONERS' AUDITORIUM, 205 WEST STH ROOM 109 - ELLENSBURG Regular Meeting MONDAY 1:30 PM JULY 8, 2019 Board members present: Chairman Cory Wright; Vice -Chairman Brett Wachsmith; Commissioner Laura Osiadacz Others: Mark Cook, Arden Thomas, Candie Leader, Public Works; Dan Carlson, Calvana Carper, Community Development Services and One (1) Member of the Public At 1:41 pm Chairman Cory Wright opened the Public Works Study Session. Two items were added under Other Business - Public Facilities Application and Upper County Maintenance Shop Utility Extension COMMUNITY RATING SYSTEM UPDATE Arden Thomas gave background on the program and stated that Mark Cook had previously briefed the Board on the audit currently being conducted by the program and the preliminary results of that audit. Arden Thomas continued that staff worked diligently to get the corrections of the initial findings corrected and have earned a one hundred percent (100%) compliance score on the final elevation certificate submittals. Arden Thomas added that even with this score Kittitas County may still drop a level and see a five percent (5%) increase to flood insurance rates. Discussion was held. TIPTON ROAD SPEED STUDY Mark Cook gave background on the citizen request regarding speeding on Tipton Road. Mark Cook presented the results and it appears that the traveling public is going slightly below the speed limit of fifty (50) miles per hour. Mark Cook continued that the requestor is asking to have a speed limit sign posted on the gravel portion of Tipton which is currently unsigned meaning it has a speed limit of fifty (50) miles per hour. Mark Cook added that he is recommending scheduling a meeting with the requestor to go over the results and explain the different scenario if a sign is added. Staff was directed to schedule a meeting with the requestor as recommended. EAST TANEUM ROAD SPEED STUDY Mark Cook gave background on the layout of the speed zones on East Taneum Road and presented the results of the requested speed study. Mark Cook stated that the majority of the traveling public is driving at the posted speeds; however, there was one vehicle that was recorded going seventy three (73) miles per hour. Mark Cook continued that a 2019-07-08 MINUTES public hearing can be scheduled to receive citizen comment but Public Works would be recommending not lowering the speed limit based on current information. Commissioner Cory Wright stated that he would like to see an additional study done with the recreational traffic now using the roadway. Staff was directed to conduct an additional study to record the recreational traffic speeds. OTHER BUSINESS: PUBLIC FACILITIES APPLICATION - BOWERS FIELD FSO BUILDING Mark Cook stated that one member of the Board of County Commissioners suggested that a Public Facilities application be completed for the construction of a Fixed Based Operator (FBO) building at Bowers Field. Mark Cook continued that with the current staffing and work load the deadline for the application may not be met. Mark Cook added that currently staff does not have an on-call Consultant that could offer assistance with the application. Mark Cook commented that Administrative Assistant Candie Leader offered the suggestion of using the application to secure design funding for the project and go to construction at a later date. Discussion was held. UPPER COUNTY MAINTENANCE SHOP UTILITY EXTENSION Mark Cook reported that he was given notice that the utility extension bid opening with the City of Cle Elum was held. Mark Cook continued that nine (9) bids were received and the low bid was one hundred thousand ($100,000) dollars below the Engineer's Estimate. Mark Cook added that the City of Cle Elum is considering the bid for award tomorrow night at the scheduled Council meeting and he is going to attend to offer support and answer any questions. Mark Cook stated that he would like direction from the Board regarding their support and affirmation of the project. Discussion was held. Staff was directed to attend the meeting with the support of the Board for award of the project. Meeting adjourned at 2:05 pm. 2019-07-08 MINUTES KITTITAS COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Cory Wright, Chairman KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: July 8, 2019 TOPIC: Community Rating System Audit Update ACTION REQUESTED: No Action Requested LEAD STAFF: Mark R. Cook RECOMMENDATION: At the time of audit reporting. acknowledge the efforts of Public Works staff involved in producing audit materials. BRIEFING SUMMARY: • Public Works has completed the required five year audit of Community System Rating (CRS) program performance • PW last updated the Board on June 20, 2019 • Compliance on elevation certificates went from 30 percent to 100 percent • Staff is expecting to rate a seven earning a 15 percent insurance premium reduction for county floodplain residents BACKGROUND: The county participates in FEMA's Community Rating System program earning floodplain insurance reductions for county residents. The county currently is enrolled in the program at level six, earning a twenty percent rate reduction. We are only 35 points into the sixth level that is 500 points deep. A mandatory score of 90 percent compliance on building construction elevation certificates is required to remain in the program. The county scored 30 percent with our initial certificate submittal. DISCUSSION: Working closely with area licensed land surveyors; PW staff earned a 100 percent compliance score on our final elevation certificate submittal. County Surveyor Turnbull and Planner III Hodges were instrumental in achieving the perfect final rating. Planner III Gustafson and Water Resource Manager Thomas worked to finalize the submittal of final audit deliverables. PW will now wait for notice of audit performance. Timeline for adopting the revised Hazard Mitigation Plan and county growth projections will affect the points and final ranking in CRS. PW anticipates dropping from level six to level seven obtaining a 15 percent rate reduction for county residents. PW anticipates receiving a final audit score in October 2019. Page 1 of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT FISCAL IMPACTS• None. 2014 budgeted activity. ATTACHMENTS: EXHIBIT 1: ISO/CRS electronic mail noticing 100% compliance. Page 2 of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT EXHIBIT 1: ISO/CRS ELECTRONIC MAIL NOTICING 100% COMPLIANCE Page 3 of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT Mark Cook From: Karen Hodges Sent: Tuesday, July 02, 2019 8:12 AM To: Arden Thomas; Mark Cook; Justin Turnbull Subject: FW: 2019 CRS Cycle Verification of Elevation Certificates - 3rd (FINAL) Review Attachments: 2019-530095-ECER3.xlsx You are all Rock Stars!!!! :Karen Karen Hodges, CFM, FEMA LISP, PLANNER III Floodplain Manager Flood Control Zone District Kittitas County Public Works Karen.hodges@go.kittitas.wa.us Cell 509-607-4173 Desk 509-962-7610 From: Cofoid, Scott [mailto•SCofoidOverisk com] Sent: Tuesday, July 02, 2019 8:04 AM To: Karen Hodges Cc: Jacobs, Marlene Subject: 2019 CRS Cycle Verification of Elevation Certificates - 3rd (FINAL) Review Dear CRS Coordinator: Thank you for working with me to finalize the review of your Elevation Certificates (ECs) for your CRS cycle verification this year. Remember, your score for Activity 310 EC is determined after the first review of ECs, and 90% of your Certificates must be correct in order to meet the Class 9 prerequisite to stay in the Program. The final results of our review are listed below: 1"Review: Certificates Correct: 3 Certificates Reviewed: 10 % Correct (Verified Ratio): 30% Activity 310 EC score: 38 pts. x Verified Ratio = cEC 38 pts. x .30 = 11.4 pts. (11 pts.) 2nd Review: Certificates Correct: 5 Certificates Reviewed: 11 % Correct (Verified Ratio): 45% 3rd Review: Certificates Correct: 11 Certificates Reviewed: 11 % Correct (Verified Ratio): 100% Your ISO/CRS Specialist will apply your EC score to Activity 310 totals. No possible non-compliance issues were found on the Certificates. This concludes our review of your Certificates for your cycle verification this year. Should you have any questions, please do not hesitate to contact me, or your ISO/CRS Specialist, Best Regards, sco& 6 Scott Cofoid, CFM CRS Technical Coordinator Office: (815) 220-1002 Cell: (815) 993-3579 rt i c Vo it c C -i N i aY cont din nnvilem} i , �of"I rc tl au : entie' h (ofm4 Po cr m ,cited. If yk„ m of ;r� Irie nde . �piell. J S[ LCtBI R v , d^ I g ., t+t."de£ t_ 111,f othf, 1 hsunde- oft v in b'. O fcv. , n All Son Ito KAWO.,GCOnly mazy tjtuopcj to ,nubl16 d;S0f`SU.G ' (gqui fhd by law. -... . _ _ .. .. . i.lr sdpe fd b� 5 , yi w CCii371 f064a1a 2 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: July 8, 2019 TOPIC: Tipton Road Speed Study Results ACTION REQUESTED: Schedule a Public Hearing Considering a Requested Speed Posting of Tipton Road from Look Road to Hungry Junction Road LEAD STAFF: Mark R. Cook RECOMMENDATION: Schedule a public hearing considering placing speed limit sign on Tipton Road from Look Road to Hungry Junction Road. BRIEFING SUMMARY: • Tipton Road is unsigned for speed currently • Study was conducted in early May 2019 (05/07 to 05/14) • MP 0.0 to MP 0.7 is paved. MP 0.7 to MP 2.0 is gravel • 85`h percentile speed recorded as being 43.70 MPH, maximum recorded speed was 58 MPH • No accidents in the past five years • Approach density is 11 per mile (8 in 0.7 miles) BACKGROUND: Tipton resident Jay Herbers requested the speed study citing people driving very fast on the road. The maximum recorded speed was 58 mile per hour. The 85`h percentile speed was recorded as being 43.7 MPH. Combined average daily traffic volume was collected as being 105, or approximately four cars per hour. DISCUSSION: The speed data suggests average motorist are driving the road at less than the legal speed (unposted 50 MPH). The maximum recorded speed of 58 MPH is not significantly greater than the legal speed limit. Posting the speed limit at 50 MPH may result in elevated speeds from the current 85`h percentile. Kittitas County Code addresses unsigned speed on County Roads at 10.08.030 Fifty miles per hour. Page 1 of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT The board of county commissioners orders the speed limit for the entire Kittitas County road system to be limited to a maximum of fifty, miles per hour per RCW 46.61.400. 2. 'The following roads or portions thereof shall have a maximum speed limit of fifty miles per hour: a. Canyon Road, from Ellensburg City Limits to Thrall Road. b. Cove Road, from Robinson Canyon Road to End of Road. C. Taneum Road, Fast, from milepost 1.00 to milepost 2.84. d. Thorp Prairie Road, entire road. e. Cleman Road, Kittitas County portion, Badger Pocket Road to Thrall Road. (Ord. 2014-003, 2014; Ord. 2007-31, 2007: Ord. 95-11(A) (part), 1995; Ord. 86-2 (part), 1986; Ord. 85-2 (part), 1985; Res. RD -77-73 (part), 1973). It is the current business practice of Public Works NOT to amend KCC 10.08.030 when posting an unsigned county road at 50 MPH. FISCAL IMPACTS: Speed limit sign posting is costing approximately $500 per sign in labor and materials. ATTACHMENTS: Exhibit 1: Speed study results Page 2 of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT EXHIBIT 1: TIPTON ROAD SPEED STUDY RESULTS Page 3 of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT Road Number 40263 85% Speeds Road Name Tipton Rd SOUTHBOUND 43.80 MP 0.110 NORTHBOUND 39.50 41.65 Begin Count Date 5/7/2019 Tuesday Begin Time 9:43 AM End Count Date 5/14/2019 Tuesday End Time 6:51 AM Total Hours 165.13 Total Days 6.9 COMBINED TOTAL 715 Bikes 0.013 TOTAL/ TOTAL DAYS 104 Cars & Trailer 0.545 FACTOR 1.13 2 Axle Long 0.214 Buses 0.017 2 Axle 6 Tire 0.185 COMBINED TOTALS Single 3 Axle 0.015 Single 4 Axle 0.001 Average Total 104 Double < 5 Axle 0.010 Adjusted ADT 117 Double 5 Axle 0.000 Double > 66 Axle 0.000 % PERCENTAGE Multi <6 Axle 0.000 Muth 6 Axle 0.000 Multi >6 0.000 Cars, Pickups & Trailers 82 0.79 1.00 Singles 21 0.20 Doubles 1 0.01 Trains 0 0.00 TOTAL TRUCKS 22 TOTAL 104 1.00 TRUCK % 0.21 GROSS ANNUAL TONS: ? SC' TRUCK ROUTE CLASS: Kittitas County Public Works ROAD NAME Begin Count Date!::) End Count Date -� I IM Counter Number Time y/ana Time 6; North Arrow Sketch counter location, identify tubes, distance tubes apart, and distance to nearest cross road or other identifying point. f'I�n ,- SC -72✓ 7- R�! it�f is Tech Date Posted IR N I 0 C3 0 0 0 0 0 0 0 0 0 O O O O O O O. 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W VI m n N M O W Vi O VI VI .� C E a¢ a a¢ a a¢¢¢¢¢ a a n 4 O o 0 0 0 0 0 0 o po 0 o tot o g o g o o a `4S' o `c o Q O m o 0 0 0 0 0 0 0 0 ri N W NP m 0 O ry p O m V O O O p L E � m 9 Io y o 0 0 e 0 0 0 a' O W n N W y o 0 0 O O O O ry WW P M N O 0 rm E a p A W N y M N O e 0 0 0 z" N y M O 0 ~ 0 P P O VI N y n IO w W PY VIN O � N1 a .Mi ey e N 0 IO p M N O P H a W n P P y ^I e W N VVVw•�ff O E E .Ipi N q ri N W NP m 0 O ry p O m S M y 'y M n p L E � m 9 n Ie.I ry e M e a' n N V ry WW P M N O 0 E a p A W ry n m e z" VIM P P VI N y n IO w W PY M �cq� vI 0 NV E E E m N M n c E N O N N IO M .Mi o N O M OI N e M o N W W o c 0 o a z z n > m m 0 0 m 0 0 W z N O N p s n p O m W L a YW Y W Y V a' n N O M OI N e M o N W W o c 0 o a z z n > m m 0 0 m 0 0 W z ROAD NAME TIPTON RD MILEPOST 0.11 CROSS STREET 0.11 MI N OF HUNGRY JUNCTION Volume Grand Totals Average Hourly Volumes Site: 40263 Tuesday, 5/7/2019 10:15 AM - Tuesday, 5/14/2019 7:00 AM Average Daily Traffic (ADT) 53.0 52.2 Volume Totals SOUTHBOUND NORTHBOUND 362 362 50.0% 50.0% 105.2 Combined 724 I SOUTHBOUND NORTHBOUND Combined 12:00 AM 0.1 0.6 0.7 1.00 AM 0.0 0.4 0.4 2:00 AM 0.3 0.4 0.7 3:00 AM 0.1 0.1 0.3 4:00 AM 0.7 0.0 0.7 5:00 AM 1.0 0.1 1.1 6:00 AM 2.4 0.1 2.6 7 00 AM 2.3 0.8 3.2 8:00 AM 3.0 1.0 4.0 9:00 AM 4.5 1.7 6.2 10:00 AM 5.0 3.0 8.0 11:00 AM 3.6 1.9 5.4 12:00 PM 4.0 4.1 8.1 1:00 PM 3.9 4.0 7.9 2:00 PM 1.6 3.6 5.1 3:00 PM 3.1 4.9 8.0 4:00 PM 5.0 5.4 10.4 5:00 PM 3.9 5.0 8.9 6:00 PM 2.0 3.3 5.3 7:00 PM 1.6 3.0 4.6 8:00 PM 1.4 3.7 5.1 9:00 PM 2.1 3.7 5.9 10:00 PM 0.7 1.0 1.7 11:00 PM 0.6 0.3 0.9 Average Daily Traffic (ADT) 53.0 52.2 Volume Totals SOUTHBOUND NORTHBOUND 362 362 50.0% 50.0% 105.2 Combined 724 I N M �O eiH Ora OM0O d' On Ob On0ON v N v N v M v tt v Ln v W v N N V M Q N M �O eiH Ora OM0O d' On Ob On0ON v N v N v M v tt v Ln v W v N N V ƒ1"|f 2)iw ?�© « I oil ° |! {!I ° |! {!I (I\ §} , - !!! KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: July 8, 2019 TOPIC: Taneum Road East Speed Study Results ACTION REQUESTED: Schedule a Public Hearing Considering a Requested Speed Reduction along Taneum Road East from MP 1.00 to MP 2.84 LEAD STAFF: Mark R. Cook RECOMMENDATION: Schedule a public hearing considering reducing the speed along East Taneum Road from 50 MPH to 35 MPH (MP 1.00 to MP 2.84) BRIEFING SUMMARY: • Taneum Road is 35 MPH from MP 0.00 to MP 1.00 (Thorp Highway is MP 0.0), then 50 MPH to the end of the county road • Study was conducted in late April and early May 2019 • 85th percentile speed recorded as being 35.4 MPH (MP 0.00 to MP 1.00) and 51.70 MPH from MP 1.00 to MP 2.84. • Maximum recorded speed was 73 MPH • No accidents in the past five years • Approach density (MP 1.00 to MP 2.84) is 15 per mile BACKGROUND: East Taneum resident William Stovall requested the speed study. The section of roadway requested for reduction does not reflect significant exceedance at the 85th percentile speed. A single vehicle was recorded at 73 MPH in the roadway segment. Average daily traffic is currently recorded as 44 vehicles per hour. Approach density is currently 15 per mile. DISCUSSION: The speed data suggests average motorist are driving the road at slightly more than the posted speed of 50 MPH. The maximum recorded speed of 73 MPH is significantly greater than the legal speed limit. There was only one vehicle recorded at this speed. Given the vast majority of drivers are driving the road at the posted speed suggests a reduced speed is unwarranted in the absence of other compelling evidence. Page 1 of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT FISCAL IMPACTS: Speed limit sign posting is costing approximately $750 per sign in labor and materials. ATTACHMENTS: Exhibit 1: Speed study results Page 2 of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT EXHIBIT 1: TANEUM ROAD EAST SPEED STUDY RESULTS Page 3 of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT z REQUEST FOR SPEED ZONE [/�� To be completed by applicant 4 Name: arciA t ��tAL4- Date of Application: Ck (& L61? Address: Zq/( _/jfJet &/ A 299W&- Daytime Phone: Name of road to be considered: Approximate limits of request (Nearest cross streets/intersections or other identifiable landmarks) � %A-nr F<!n� !� 3,7 7 a E iAni ny V� Reason for request: 7 a- ,e C. 15- DR oy iE LA -,A--1 1F S T u Ris 6: rV TE R En./ C .� s o, n/ iN-/ S . G M7 e r_r> 5TP- C= i I! r -f- 6 F �. o,4 D. �Ea PAF A -2F Tu ST G 1A/G Tb r—,4 -.T Proposedsolution(s): C1rrfrnr&F %,-F 5`Pr&6 a uwr� i v 35`n4PN G YIG Rj r/F 6 M 7 -IR E_P/5rA-W e .................................................................., Incomplete applications will be returned to applicant for re -submittal. Response to applicant will be within 4.weeks...f.rom...receipt...o of complete applications UNLESS the applicant is notified of need for extension by Department of Public Works. (weather or other seasonal conditions may influence timing of speed studies).Applicant will be notified in writing of results of the speed study and the recommended action. I have read ajunderstand atement bove: Signature of aDate: A I RG Eng ies Road Number 56770 85% Speeds Road Name Taneum Rd East EB 52.20 MP 1.650 WB 50.80 51.50 Begin Count Date 4/29/2019 Monday Begin Time 9:08 AM End Count Date 5/6/2019 Monday End Time 7:04 AM Total Hours 165.93 Total Days 6.9 COMBINED TOTAL 1050 Bikes 0.093 TOTAL/ TOTAL DAYS 152 Cars & Trailer 0.491 FACTOR 1.13 2 Axle Long 0.224 Buses 0.011 2 Axle 6 Tire 0.119 COMBINED TOTALS Single 3 Axle 0.007 Single 4 Axle 0.000 Average Total 152 Double < 5 Axle 0.054 Adjusted ADT 172 Double 5 Axle 0.000 Double > 6 Axle 0.000 % PERCENTAGE Multi <6 Axle 0.000 Multi 6 Axle 0.000 Multi >6 0.000 Cars, Pickups & Trailers 124 0.82 1.00 Singles 19 0.13 Doubles 8 0.05 Trains 0 0.00 TOTALTRUCKS 27 TOTAL 152 1.00 TRUCK % 0.18 GROSS ANNUAL TONS: "j P SO TRUCK ROUTE CLASS: Kittitas County Public Works 44k ROADNAME l ! u��1e�hl� Yip. �—`�7Z) Begin Count Date Time End Count Date 5 Time Counter Number M North Arrow Sketch counter location, identify tubes, distance tubes apart, and distance to nearest cross road or other identifying point. 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N y N O P O O O v P N 0 0 0 O nl y m a a N P MN a 0 0 0 VI m P O vI e 1© o � f � E �+ f0 ti N M N Q p C > N T D C Qj y f � d y ' Q b V d d Q a Q A A 22 Km Q C wo m d X A N C V N � N a Q = � v y 0 4) d u Q L N N U d %d 6 h N tD N d VI (Q N a o) � c Q J w > of N N s y1 d a a ~ � Z_ to d Q � ® 1 O 1 Q V i V N V w t w w 6 � O � p a N � O � f U m I V �+ f0 M N M r! p 7 N V ROAD NAME TANEUM ROAD EA, MILEPOST 1.65 CROSS STREET 0.14 MI N OF STUART VIEW LANE Volume Grand Totals Site: 56770 Monday, 4/29/2019 9:30 AM - Monday, 5/6/2019 7:15 AM I Average Hourly Volumes EASTBOUND WESTBOUND Combined 12:00 AM 0.1 0.6 0.7 1:00 AM 0.1 0.0 0.1 2:00 AM 0.1 0.1 0.3 3:00 AM 0.0 0.0 0.0 4:00 AM 1.1 0.1 1.3 5:00 AM 0.0 0.3 0.3 6:00 AM 0.6 1.6 2.1 7:00 AM 4.0 1.8 5.8 8:00 AM 6.3 3.2 9.5 9:00 AM 3.5 3.2 6.7 10:00 AM 5.4 3.6 9.0 11:00 AM 5.9 5.6 11.4 12:00 PM 7.0 7.0 14.0 1:00 PM 6.7 6.1 12.9 2:00 PM 9.9 6.4 16.3 3:00 PM 7.0 8.4 15.4 4:00 PM 6.4 6.3 12.7 5:00 PM 6.7 6.0 12.7 6:00 PM 5.3 5.3 10.6 7:00 PM 2.9 3.0 5.9 8:00 PM 1.3 1.3 2.6 9:00 PM 0.3 0.9 1.1 10:00 PM 0.7 0.4 1.1 11:00 PM 0.3 0.3 0.6 Average Daily Traffic (ADT) 81.7 71.5 153.1 Volume Totals EASTBOUND WESTBOUND Combined 558 494 1052 53.0% 47.0% I j z� j |) E � / ) ! | � |) ) I !) !| }\ - 1i% \ /! |§ f ! 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