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2019-08-14 MINUTES 1
KITTITAS COUNTY
EC STUDY SESSION MINUTES
BOCC CONFERENCE ROOM, 205 WEST 5TH ROOM 108 - ELLENSBURG
Regular Meeting
WEDNESDAY 10:00 AM August 14, 2019
Board members present: Chairman Cory Wright; Vice-Chairman Brett
Wachsmith
Others: Kady Porterfield (Event Center Director); Lacie Dawson (Event Center Program
Manager); Anne Anderson (CWU Equestrian Team Advisor); Dan Morgan (Ellensburg
Rodeo Board)
Call to Order
At 10:00 a.m. Chairman Wright opened meeting to discuss Event
Center business.
General Event and Rental Updates
Kady is working with the CWU equestrian team to contract for the
2019-2020 school year (September 2019 to May 2020) for horse
boarding.
Anne spoke about the CWU Equestrian Club:
Largest club at CWU
Last year they brought in more money in fund raising than
any other club
Students do more community service than any other club
Average 35-40 student participants yearly
Will have 10-20 horses, all will be fully cared for by
the students
There is a plan to move the horses during events to the stock
pens for turn out when the barn is needed for other events.
Kady is working on a fee structure. Per Anne, CWU will cover
the insurance and add Kittitas Valley Event Center as an
additionally insured. Chairman Wright asked if the CWU
Equestrian Club would be willing to help with community service
at the Event Center. Anne said that may be possible and would
2019-08-14 MINUTES 2
discuss further. Chairman Wright and Commissioner Wachsmith
agree to keep moving forward with the process.
10:10 Dan Morgan enters the meeting.
Kady said that the stalls are going to be leveled with sand
today.
10:12 Anne Anderson leaves meeting
Self Promoted Events Business
At Cowboy Cross event in September, Kittitas Valley Event Center
(KVEC) will be operating Behind the Chutes. Kady is working to
secure bar tenders, Lacie will be licensed as a bar tender. It
will be a good source of additional revenue for KVEC. Chairman
Wright asked about needed insurance. Per Kady, she is working
with Lisa for liquor liability for the event and is looking to
get an ongoing policy to cover all KVEC events, verses doing
event by event.
Special Projects
Structural repairs will be complete in light horse barn by
today. Leveling of the stalls with sand will hopefully be
completed today.
Fair and Rodeo Updates
Jr. Horse fair is this weekend. Lacie will verify with horse 4H
leader as to when they will be vacating the rodeo arena on
Sunday.
Dan Morgan stated that he and Tim will be doing a punch list
walk through Thursday, will have a better idea of where they are
at after that.
Discussion of designated smoking areas. Kady and Dan will work
on finding a designated smoking area on the rodeo side of the
grounds. Commissioner Wachsmith asked if the section 9 area
would be a good smoking area, since the fair has already
designated that area. Dan asked if it would be a problem if the
2019-08-14 MINUTES 3
rodeo didn’t specifically designate a smoking area.
Commissioners Wright and Wachsmith stated that there should be a
designated area, maybe in the area people have been smoking in
during previous years. Dan will discuss the possibility of an
area near Behind the Chutes with Mike and report back.
Washington State Fair Commission Director will be judging the
fair this year. Per Kady, a member of the commission inspects
fairs every 2 years to verify the quality of the fair and if
it’s meeting the WAC and RCW standards of a fair for funding.
Kady will use the report to make future improvements.
Other business
Commissioner Wright will be at the Fair Board meeting tomorrow
evening. Commissioner Wachsmith stated he has been following up
with Fair Board members.
Meeting adjourned at 10:25 by Chairman Wright
KITTITAS COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
Kady Porterfield Cory Wright, Chairman