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HomeMy WebLinkAbout2019-09-09-minutes-public-works-study-sessionKITTITAS COUNTY COMMISSIONERS Public Works Study Session Regular Meeting Monday September 9, 2019 - 1:30 PM Commissioners' Auditorium 205 West 5th Room 109 - Ellensburg 1. Call to Order 2. Request to Approve a Resolution Awarding the Design and Environmental Permitting Contract for the Vantage Highway Coleman Creek Culvert Replacement Project to KPG and Authorize the Director of Public Works to negotiate scope of work and sign said required local agency agreement. 3. Bowers Field Engineering and Planning Services Contract Award 4. AirPac Airlines Discussion 5. Other business 6. Adjourn Created on 9/5/2019 3:54:58 PM KITTITAS COUNTY PUBLIC WORKS STUDY SESSION MINUTES COMMISSIONERS' AUDITORIUM, 205 WEST 5TH ROOM 109 - ELLENSBURG Regular Meeting MONDAY 1:30 PM SEPTEMBER 9, 2019 Board members present: Chairman Cory Wright, Vice -Chairman Brett Wachsmith, Commissioner Laura Osiadacz Others: Mark Cook and Candie Leader, Public Works; Calvana Carper, Dan Carlson, Pat Nicholson, Ryan McAllister, Community Development Services and Zero (0) Members of the Public At 1:50 pm Chairman Cory Wright opened the Public Works Study Session. No additional items were added to the agenda. REQUEST TO APPROVE A RESOLUTION AWARDING THE DESIGN AND ENVIRONMENTAL PERMITTING CONTRACT FOR THE VANTAGE HIGHWAY COLEMAN CREEK CULVERT REPLACEMENT PROJECT TO KPG AND AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO NEGOTIATE A SCOPE OF WORK AND SIGN SAID REQUIRED LOCAL AGENCY AGREEMENT Mark Cook presented the resolution for consideration and gave background on the project stating that this is a fish barrier removal project and staff worked with Washington State Department of Fish and Wildlife (WDFW) on design. Mark Cook continued that the project was nominated for funding and 1.5 million dollars was awarded. Mark Cook added that three (3) firms responded to the solicitation and staff is recommending award to KPG. Vice -Chairman Brett Wachsmith made a motion to approve Resolution 2019-141 Awarding the Design and Environmental Permitting Contract for the Vantage Highway Coleman Creek Culvert Replacement Project to KPG and Authorize the Director of Public Works to Negotiate Scope of Work and Sign said required Local Agency Agreement. Commissioner Laura Osiadacz seconded the motion. Motion passed 3-0. BOWERS FIELD ENGINEERING AND PLANNING SERVICES CONTRACT AWARD Mark Cook stated that staff recently solicited for Engineering and Planning Services for Bowers Field and received four (4) responses. Mark Cook continued that three (3) members of county staff reviewed the submittals and three (3) interviews were conducted. Mark Cook added that after interviewing the three (3) firms, one (1) member of the interview team selected JUB and the other three (3) selected Century West. Discussion was held. Vice -Chairman Brett Wachsmith made a motion to direct staff to prepare enabling documents to award Bowers Field Engineering and Planning Services Contract to Century West. Commissioner Laura Osiadacz seconded the motion. Motion passed 3-0. 2019-09-09 MINUTES AIRPAC AIRLINES DISCUSSION Mark Cook reported that staff was contacted by a company contracted with United Parcel Service (UPS) to fly freight to Bowers Field from Spokane for deliveries. Mark Cook continued that he is suggesting an airport use agreement similar to what was required by Iasco when those operations were conducted at Bowers Field. Mark Cook added that he will work on some figures to come up with an appropriate fee and bring back the agreement for Board consideration. Discussion was held. Additionally, Mark Cook stated that staff is working with Hospice and Friends on an event at Bowers Field scheduled for October 5th, 2019 in conjunction with Women in Aviation with Central Washington University to promote the pending 2020 fly -in event. Mark Cook added that the County would be contributing items for the event. Meeting adjourned at 2:03 pm 2019-09-09 MINUTES KITTITAS COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Cory Wright, Chairman BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2019 - 1 +L AWARDING THE DESIGN AND ENVIRONMENTAL PERMITTING FOR THE VANTAGE HIGHWAY COLEMAN CREEK CULVERT REPLACEMENT PROJECT TO KPG AND AUTHORIZE THE PUBLIC WORKS DIRECTOR TO NEGOTIATE SCOPE OF WORK AND FEE FOR SAID PROJECT WHEREAS: Public Works solicited for qualified design and engineering firms pursuant to state and federal procurement regulations and existing Task Order consultant contracts; and WHEREAS: Three (3) qualified engineering firms responded to the request for qualifications with the process closing on August 23, 2019; and WHEREAS: A review committee of Public Works staff evaluated responses and reviewers have selected KPG as the preferred firm to provide said services; and NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby authorize the Public Works Director to negotiate a scope of work and fee with KPG for the design and environmental permitting for the Vantage Highway Coleman Creek Culvert Replacement Project and authorizes the signature of the Public Works Director on the required local agency agreement providing an acceptable scope of work and fee is successfully negotiated. DATED this 9th day of September, 2019, at Ellensburg, Washington. ""00 1110 1�7d s �/R pp��P �erk of the Board- Julie Kjorsvik BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Cory—Vrr ght, Chairman achsmi, Vice -Chairman ❑ Deputy Clerk of the Board- Mandy Buchholz LkuWbsiadacz, Commissioner KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS STUDY SESSION STAFF REPORT STUDY SESSION DATE: September 9, 2019 ACTION REQUESTED: Request to Approve a Resolution Awarding the Design and Environmental Permitting Contract for the Vantage Highway Coleman Creek Culvert Replacement Project to KPG and Authorize the Director of Public Works to negotiate scope of work and sign said the required local agency agreement. BACKGROUND: Public Works produced a Statement of Qualifications seeking to hire a consultant for Design and Environmental Permitting services for the Vantage Highway Coleman Creek Culvert Replacement Project. Three (3) qualified firms responded to the request for qualifications process closing on August 23, 2019. A review committee of Public Works evaluated the proposal and reviewers have selected KPG to perform design and environmental permitting services for said project. INTERACTION: Public Works RECOMMENDATION: Approve a Resolution to Award the Design and Environmental Permitting Contract to KPG for the Vantage Highway Coleman Creek Culvert Replacement Project and Authorize the Director of Public Works to negotiate scope of work and fee and sign the required local agency agreement once negotiated. HANDLING: Return one (1) original to Public Works ATTACHMENTS: Resolution LEAD STAFF: Mark Cook, Director BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2019 - AWARDING THE DESIGN AND ENVIRONMENTAL PERMITTING FOR THE VANTAGE HIGHWAY COLEMAN CREEK CULVERT REPLACEMENT PROJECT TO KPG AND AUTHORIZE THE PUBLIC WORKS DIRECTOR TO NEGOTIATE SCOPE OF WORK AND FEE FOR SAID PROJECT WHEREAS: Public Works solicited for qualified design and engineering firms pursuant to state and federal procurement regulations and existing Task Order consultant contracts; and WHEREAS: Three (3) qualified engineering firms responded to the request for qualifications with the process closing on August 23, 2019; and WHEREAS: A review committee of Public Works staff evaluated responses and reviewers have selected KPG as the preferred firm to provide said services; and NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby authorize the Public Works Director to negotiate a scope of work and fee with KPG for the design and environmental permitting for the Vantage Highway Coleman Creek Culvert Replacement Project and authorizes the signature of the Public Works Director on the required local agency agreement providing an acceptable scope of work and fee is successfully negotiated. DATED this 9th day of September, 2019, at Ellensburg, Washington BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Cory Wright, Chairman Attest: ❑ Clerk of the Board- Julie Kjorsvik Brett Wachsmith, Vice -Chairman ❑ Deputy Clerk of the Board- Mandy Buchholz Laura Osiadacz, Commissioner KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS STUDY SESSION STAFF REPORT STUDY SESSION DATE: September 09, 2019 TOPIC: ELN Task Order Contract Award ACTION REQUESTED: Acknowledge Public Works Decision Awarding a Task Order Contract for Engineering and Planning Services at ELN to Century West Engineering LEAD STAFF: Mark R. Cook RECOMMENDATION: Acknowledge Public Works decision awarding a task order contract for engineering and planning services at Bowers Field to Century West Engineering. BRIEFING SUMMARY: • Solicitation for engineering and planning services at ELN resulted in three firms selected to interview • Interviews were conducted with: JUB, W11 Pacific and Century West Engineering • The interview team consisted of: Public Works Director/Airport Manager, Administrative Assistant, the Director of Community Development Services and the Chair of the Airport Advisory Committee • Three review committee members agreed on Century West with one member preferring JUB BACKGROUND: Public Works solicited for task order contracting of ELN engineering and planning services in June 2019. Review of submittal materials identified three reviewers with three separate selections. Following a discussion with the Board of County Commissioners, the Chair of the Advisory Committee was added to the final interview committee. DISCUSSION: Following interviews during the week of August 19 — 23, staff all selected Century West Engineering for a Task Order contract (2019 — 2022). The Chair of the Advisory Committee selected JUB for the task order contract. FISCAL IMPACTS: Individual tasks are negotiated within the contract for cost. Task Orders exceeding $50,000 are brought to the Board of County Commissioners for approval consideration. ATTACHMENTS: None. Page 1 of 1 PUBLIC WORKS BOARD OF COUNTY COMNIISSIONERS WORK SESSION STAFF REPORT KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMP STUDY SESSION STAFF REPORT STUDY SESSION DATE: September 9, 2019 TOPIC: AirPac Airlines ACTION REQUESTED: Direct Staff Prepare a Use Agreement with AirPac Airlines LEAD STAFF: Mark R. Cook RECOMMENDATION: Direct that staff prepare a use agreement with AirPac Airlines for commercial use of ELN. BRIEFING SUMMARY: • United Parcel Service (UPS) is receiving commercial package delivery of air freight at ELN. The activity is starting up and is expected to continue into the fixture. • The County has required use agreements in the past for commercial activities at ELN. BACKGROUND: UPS is now receiving air freight from deliveries from AirPac at ELN. It is assumed that these deliveries minimize the amount of ground freight to Yakima Airport. The County's first use agreement for commercial users of ELN was with IASSCO Flight Training; the previous Central Washington University flight training contractor. The fee was based on intensity of use for runway and ramp operations. DISCUSSION: Requiring a use agreement with AirPac is consistent with past practice at ELN. Staff proposes verifying intensity of flight operations with AirPac and developing a use agreement and annual fee with AirPac. FISCAL IMPACTS: Commercial flight operations generate additional wear and tear on all pavement surfaces at ELN. Mitigating for use is one potential cost recovery mechanism offsetting the additional maintenance demand cost. ATTACHMENTS: None. Page 1 of 1 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT