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HomeMy WebLinkAbout2019-09-25-minutes-ec-study-sessionKITTITAS COUNTY EC STUDY SESSION MINUTES BOCC CONFERENCE ROOM, 205 WEST 5TH ROOM 108 - ELLENSBURG Special Meeting WEDNESDAY 11:00 AM Se tember 25 2019 Board members present: Chairman Cory Wright, Vice -Chairman Brett Wachsmith Others: Kady Porterfield Event Center Director, Patti Johnson Solid Waste Director, Roni Wenz Event Center Seasonal Office Clerk, and Matt Anderson Call to Order: At 11:00am Chairman Wright opened meeting to discuss Event Center business. General Event and Rental Updates: Kady presented that she will be looking at a structure for outdoor rental space rates for 2020 to bring forth in resolution after the 1 St of the year. Background: KVEC has had a recent inquiry on this to host a motorcycle show, similar to a car show. Self -Promoted Event Business: Discussed 2020 plans for ChillAxle. Kady is working with staff to find a partner to take on the operations and organization of the event out of the office. KVEC will in turn be a co -promoter and assist with the set up and running of the event day of, as well as help with advertising. Discussed 2020 plans for Patriot Night Under the Lights. With so much community support and the event being a huge hit, would like to hold it again. Kady said she will start talking with Romeo Entertainment on possible artists very soon as who we get for an artist impacts the budget, but she will continue to organize and put forth the budget as a best fit off this year's operation. Kady and Commissioner Wachsmith will both follow up with the City on possible partnerships. Sponsor Business: Kady reported that the new ATM company did a fabulous job at fair and rodeo and had outstanding customer service. We only had one call during the whole event that an ATM needed a fix, and their onsite employee was able to be there in 5 minutes to get it operating again. The permanent unit in Teanaway should get lots of use through the winter as it's the busy banquet and fundraising season. Hope they will want to continue their sponsorship in 2020 as it was seen as a benefit and great service to KVEC. Special Projects: Bloom project next steps were discussed and plans are being made on year- round storage needs and fair livestock housing. Kady is trying to get quotes on storage tent structures that can be multi -purposeful so it can be included in the budget. Both WSU Extension and Fair Board were included in on a meeting with Kady and Patti to discuss the project and gave their insights. Patti is working on the project plans. 2019-09-25 MINUTES A better storage solution for fair cases and display pieces was also discussed and some ideas were shared. This will continue to be thought about when the time comes for the rest of the Bloom additions to be installed when funding is received eventually. Kady shared that Rotary has expressed interest in doing a Paver Project in the small courtyard between Teanaway and Umtanum. Before any plans are set, Kady will also share the information with the Fair Board to get any thoughts they may have. The feeling was that it would be a nice beautification to that area and would enjoy Rotary's involvement in such a project. If approved, Rotary would be seeking grant funding and then providing matching funds from the 3 Rotary clubs to complete the project. Rotary would sell pavers and have them engraved in order to pay for their match of the project. KC Fair and Ellensburg Rodeo: 2019 Recap: Kady reported that numbers are not completely tinalized, but everything seemed to go really well. Everyone pitched in and worked well together and learned a lot in the process. Chairman Wright asked about the reported incident with one of the golf carts being stolen. Discussed the retrieval of the golf cart and the action taken after being enlightened of the event. Chairman Wright also mentioned to continue looking at ways to manage risk/liability of haul- in/set-up and haul-out/take-down of the event. Kady shared that she looks forward with continuing to work with the Fair board on how to keep working on those processes and was glad she got to see most of it first-hand this year to learn what's been being done. 2020 Planning Updates: Meeting with Dan Morgan from the Rodeo Board later this week to review punch list items and organize a 2020 list. WSDA Grants submitted yesterday by Kady. Two grants were submitted and WSDA confirmed receipt. OTHER BUSINESS: Kady gave notification that they are having a structural beam in Draft Horse Barn evaluated. Mike Flory has been contacted and Kady hopes to work with him to determine next steps of project for reinforcement and safety. The historic barns are a continuing issue with needing lots of work and further safety evaluations. Hope to find a solution to reinforcing the structural beam that is compliant with the historical declarations of the barns. Chairman Wright asked how the maintenance transition was going. Kady has received some system info from Tim Egan, Facilities Director and plans to meet with him next week for a walk- thru of the Event Center. Some of the County Maintenance employees will be helping train the new Event Center Maintenance staff on a few of the systems and processes as well. Some standing projects that are still left to do may have to be contracted out due to current skill sets of new employees. Commissioner Wachsmith requested a long-term plan be made by Kady on what types of employees and skill sets she sees as a need for the success of the Event Center. Kady will meet with Lisa Young soon to discuss current vacant position. Request to solicit letters of interest for appointment of the Upcoming Vacancy of Kittitas County Sheriff. The Board agreed to send out a Press Release asking for Letters of Interest to be 2019-09-25 MINUTES 2 considered for the upcoming vacancy of Kittitas County Sheriff. The deadline to submit a Letter of Interest into the Commissioner's office is October 11, 2019 at 5:00 pm. Request Chair Signature on letter inviting law enforcement agencies to participate in a review panel for appointment of the Kittitas County Sheriff. Commissioner Wachsmith moved to approve a letter inviting Law Enforcement Agencies to participate in a review panel of the candidates interested in being appointed to the upcoming Kittitas County Sheriff vacancy. Chairman Wright seconded. Motion carried 2-0. It was noted the Board would like the panel to submit a list of 3 candidates (ranking preferred but not required) to the Commissioners for their consideration. Meeting adjourned at 11:39 AM ady Por rliei 2019-09-25 MINUTES KITTITAS COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Cory Wright, Chairman F`J Kittitas County, Washington BOARD of COUNTY COMMISSIONERS District One District Two Cory Wright Laura Osiadacz September 26, 2019 City of Kittitas Police Chief Chris Taylor 207 N. Main Street Kittitas, WA 98034 C.'WU Police & Public Safety Chief Jason Berthon-Koch 1211 N. Wildcat Way Ellensburg, WA 98,926 Department of Natural Resources Sergeant Gary Margheim 713 E. Bowers Road Ellensburg, WA 98926 Dear Agencies, City of Ellensburg Police Chief Ken Wade 501 N. Anderson Street Ellensburg, WA 98926 .Dept, of Fish & Wildlite Sergeant Carlo Pace 1130 University Way Ellensburg, WA 98926 District Three Brett Wachsmith Cle Elum-Roslyn Police Chief Kirk Bland 807 W. Second Street Cle Elum, WA 98922 IJS Forest Service Officer Torry Smith 10237 Hwy. 12 Naches, WA 98937 Kittitas County Sheriff Gene Dana has notified our office of his upcoming retirement on October 31, 2019. He was elected to serve a four year term beginning January 1, 2019 through December 31, 2022. The office of the Sheriff is a partisan position. However, because Sheriff Dana is an Independent there is no party to put forth a slate of three candidates. In accordance with RCW 36.16.110(1) the Kittitas County Board of Commissioners shall fill the vacancy by the appointment of a person qualified to hold such office until the next general election, and until their successors are elected and qualified. The actual selection of a replacement must be made promptly after the vacancy actually occurs, and if not made within sixty days, the Governor shall decide. The Kittitas County Board of Commissioners is soliciting letters of interest from individuals who would like to be considered for the appointment of Kittitas County Sheriff once the position has been vacated. The person who is appointed will have to stand for election at the next General Election in the fall of 2020. Candidates must reside in Kittitas County and have the necessary credentials to serve in law enforcement, or obtain within twelve months of assuming office a certificate of completion of a basic law enforcement training program as per RCW 36.28.025. We would like to invite you, or a designee from your agency, to be a part of a panel that will be tasked with reviewing letters of interest and interviewing prospective candidates. The panel will convene on October 11, 2019 at 11:00 a.m. in the Commissioners' Conference Room to select a Chairman and develop a list of prerequisite qualifications and scoring criteria for the office of Sheriff. Kittitas Kittitas County Courthouse • 205 West 5h Avenue, STE 108 • Ellensburg, WA 98926 (509) 962-7508 -FAX(509)962-7679 County Human Resources personnel will be available to assist with record keeping, scheduling of interviews and creation of interview questions. Upon conclusion the panel will forward a written recommendation listing their top three candidates. The list is to be provided to the Commissioners' office no later than 5:00 p.m. on Friday October 18, 2019. Selected candidates will be invited to attend a Special Meeting with the Board of County Commissioners on Friday November 1, 2019 at 9:00 a.m. where they will be provided an opportunity to address the Board and answer questions before a decision is made for the appointment. We would appreciate you notifying our Clerk of the Board, Julie Kjorsvik at bom co.kittitas.wa.us no later than Friday October 4, 2019 with the name and contact information of the person who will be representing your agency on the panel. Thank you in advance for your time and willingness to be part of this important process of County government. If you have any questions in the meantime please feel free to contact our office at your convenience. Sincerely, Co . mirman District #1 Kittitas County Courthouse 205 West 5h Avenue, STE 108 • Ellensburg, WA 98926 (509) 962-7508 -FAX (509) 962-7679