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Home My WebLink About2019-11-19-minutes-commissioners-agenda 11/19/2019 MINUTES 1 COMMISSIONERS' MINUTES KITTITAS COUNTY, WASHINGTON AGENDA SESSION REGULAR MEETING TUESDAY 10:00 A.M. NOVEMBER 19, 2019 Board members present: Chairman Cory Wright; Vice-Chairman Brett Wachsmith; and Commissioner Laura Osiadacz. Others: Mandy Buchholz, Deputy Clerk of the Board II; Mark Cook, Public Works Director/Interim Engineer; Neil Caulkins, Deputy Prosecutor; Arden Thomas, WRP Manager; Karen Hodges, Planner III; Justin Turnbull, County Surveyor; Jim Goeben, IT Director; Erin Moore, WRP Coordinator; Katrina Mankus, Juvenile Court Administrator; Val Barschaw, Clerk; Lisa Young, HR Director; Heather Seibert, Finance Officer; Amy Cziske, Treasurer and 5 members of the public. CALL TO ORDER Chairman Wright called the meeting to order. PLEDGE OF ALLEGIANCE Chairman Wright led the Pledge of Allegiance. INTRODUCTION OF NEW COUNTY EMPLOYEES – NONE PROCLAMATIONS - NONE AWARDS & RECOGNITIONS Jonathan Kessler, Planning Association of Washington presented the Board with a Plaque from the American Planning Association, Washington Chapter and the Planning Association of Washington. He stated it was to Kittitas County and in association with Beckwith Consulting Group, for the Yakima River Public Access Plan, in the category of Comprehensive Plan/Development Regulations – Small County. The Board thanked Mr. Kessler for coming to present the award. Mark Cook, Public Works Director/Interim County Engineer thanked the Board for recognizing the efforts of his Staff Arden Thomas, WRP Manager; Karen Hodges, Planner III; and Justin Turnbull, County Surveyor; for their efforts with the 2019 Community Rating System (CRS). 11/19/2019 MINUTES 2 APPROVAL OF AGENDA Commissioner Wachsmith moved to approve the Agenda, as presented. Commissioner Osiadacz seconded. Chairman Wright amended the motion to include two Executive Sessions to be held at the end of the Agenda. Commissioner Osiadacz seconded the amendment. Motion carried 3-0 to approve the agenda, as amended. CONSENT AGENDA Commissioner Wachsmith moved to approve the Consent Agenda, as presented. Commissioner Osiadacz seconded. Motion carried 3-0. MINUTES DATE MINUTES 10/28/2019 CDS Study Session 11/01/2019 Sheriff Appointment 11/04/2019 Agenda Study Session 11/04/2019 Office Admin 11/04/2019 Dept. Head—KVEC 11/04/2019 Dept. Head—HR 11/04/2019 County Shop Property 11/05/2019 PW Staffing 11/07/2019 Executive Session 11/11/2019 Office Admin 11/11/2019 Dept. Head—None 11/11/2019 CDS Study Session 11/11/2019 PW Study Session 11/12/2019 HR Study Session 11/12/2019 PW Study Session SET PUBLIC HEARING I-1639 COMMISSIONERS Approve Setting a Public Hearing for Tuesday December 17, 2019 at 2:00 p.m. to consider adopting a Resolution regarding Initiative 1639, to be held in the Commissioners Auditorium, Room 109, Kittitas County Courthouse 205 West 5th Avenue Ellensburg, WA and to authorize the Clerk to publish said notice. 11/19/2019 MINUTES 3 RESOLUTION 2019-168 SOLE SOURCE PURCHASE EVENT CENTER Approve Resolution No. 2019-168, Authorizing the Event Center the ability to sole source purchase arena grooming tool the Black Widow Groomer. CALL FOR BIDS WATER TRUCK - KVEC EVENT CENTER Approve a Notice of Call for Bids to furnish bids for a water truck, to be accepted until November 27, 2019 at 10:00 a.m. at the Kittitas County Event Center Armory Office 901 East 7th Ave., Ellensburg, WA and to authorize the Clerk to publish said notice. RESOLUTION 2019-169 CONTRACT AMENDMENT EXECUTION EVENT CENTER Approve Resolution No. 2019-169, to Authorize Contract Amendment Execution between Kittitas County Fair and John Dunnigan for the 2019 Fair in the amount of $5,000.00. SET PUBLIC HEARING KCC 10.06.050 & 060 PUBLIC WORKS Approve Setting a Public Hearing for Tuesday December 3, 2019 at 2:00 p.m. to consider Amending KCC 10.06.050 and 10.07.060 “Towing & Impounding Vehicles Violating Parking Restrictions”, to be held in the Commissioners Auditorium, Room 109, Kittitas County Courthouse 205 West 5th Avenue Ellensburg, WA and to authorize the Clerk to publish said notice. RESOLUTION 2019-170 PETROLEUM & LUBRICANT PRODUCTS PUBLIC WORKS Approve Resolution No. 2019-170, Awarding a Bid to Furnish Petroleum and Lubricant Products for 2020, and to Authorize the Public Works Director to Sign Contract Documents. RESOLUTION 2019-171 KCPHD CLOSURE PUBLIC HEALTH Approve Resolution No. 2019-171, Authorizing the Closure of the Kittitas County Public Health Department on December 13, 2019 for their annual archiving day. RESOLUTION 2019-172 KCPHD CLOSURE PUBLIC HEALTH Approve Resolution No. 2019-172, Authorizing the Closure of the Kittitas County Public Health Department on January 31, 2020, for their annual training and Staff retreat. RESOLUTION 2019-173 KCPHD CLOSURE PUBLIC HEALTH 11/19/2019 MINUTES 4 Approve Resolution No. 2019-173, Authorizing the Kittitas County Public Health Administrator to Negotiate, Enter Into, and Approve Contracts with a value of less than $25,000.00. AGREEMENT WALLA WALLA COUNTY PUBLIC HEALTH Approve Service Agreement #19-33 Amendment 1 between the Walla Walla County Department of Community Health and the Kittitas County Public Health Department, for services relating to the Youth Marijuana Prevention and Education Program, amending who the billings are submitted to. REQUEST FOR PROPOSALS FOOD AND BEVERAGE SERVICES PUBLIC HEALTH Approve a Request for Proposals to Provide Food and Beverage Services within the Kittitas County Courthouse to be accepted until December 19, 2019 at 5:00 p.m. at the Kittitas County Public Health Department, 507 N Nanum Street, Suite 102, Ellensburg, WA 98926 and to authorize the Clerk to publish said notice. AGREEMENT KITTITAS VALLEY OPPORTUNITIES PUBLIC HEALTH Approve a Professional Services Agreement Amendment 1 between Kittitas County and Kittitas Valley Opportunities, dba Parent to Parent, correcting dates of commencement to July 1, 2019 which was previously July 1, 2020. MEMORANDUM OF UNDERSTANDING KCPHD / PEOPLE FOR PEOPLE PUBLIC HEALTH Approve a Memorandum of Understanding establishing an Agreement between People for People (GC 211) and the Kittitas County Public Health Department to coordinate Public Health Information, specific to Kittitas County, provided through the 211 system effective January 1, 2020 – December 31, 2023. RESOLUTION 2019-174 ILA/WHATCOM CO. HOUSING INMATES SHERIFF Approve Resolution No. 2019-174, Authorizing execution of an Interlocal Agreement Between Whatcom County, Washington & Kittitas County, Washington for the Housing of Inmates, effective from 1/1/2020 – 12/31/2021. MEMORANDUM OF UNDERSTANDING KCHN/KCSO SHERIFF Approve a Memorandum of Understanding between the Kittitas County Health Network and the Kittitas County Sheriff’s Office to collaborate in improving population health. 11/19/2019 MINUTES 5 CORRESPONDENCE - NONE CITIZEN COMMENTS ON NON-AGENDA ITEMS – NONE BOARD DISCUSSION/DECISION ITEMS – NONE MISCELLANEOUS – Chairman Wright stated that he had HR Director Lisa Young send out an e- mail on November 18, 2019 regarding the 2020 Budget, noting that they are looking at a 3.7 million dollar shortfall. He asked if anyone would like to get up and give feedback from their own perspective on the e- mail and/or offer any ideas. Mark Cook, Public Works Director/Interim County Engineer encouraged the Board to hold off on implementing the wage survey until they fully understand all that’s being proposed. Val Barschaw, Clerk stated that she did a granular review and stated that if the Board was interested she would be happy to share her review and findings at a later time. EXECUTIVE SESSION At 10:19 a.m. Chairman Wright announced the Board would recess into Executive Session for 10 minutes with Neil Caulkins, Deputy Prosecutor to evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. However, subject to RCW 42.30.140 (4), discussion by a governing body of salaries, wages, and other conditions of employment to be generally applied within the agency shall occur in a meeting open to the public, and when a governing body elects to take final action hiring, setting the salary of an individual employee or class of employees, or discharging or disciplining an employee, that action shall be taken in a meeting open to the public. No action was anticipated. At 10:29 a.m. the Board reconvened out of Executive Session. No action taken. At 10:29 a.m. Chairman Wright announced the Board would recess back into Executive Session for 5 minutes with Neil Caulkins, Deputy Prosecutor, to evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. However, subject to RCW 42.30.140 (4), discussion by a governing body of salaries, wages, and other conditions of employment to be generally applied within the agency shall occur in a meeting open to the public, and when a governing body 11/19/2019 MINUTES 6 elects to take final action hiring, setting the salary of an individual employee or class of employees, or discharging or disciplining an employee, that action shall be taken in a meeting open to the public. No action was anticipated. At 10:34 a.m. the Board reconvened out of Executive Session. No action taken. At 10:34 a.m. Chairman Wright announced the Board would recess back into Executive Session for 5 minutes with Neil Caulkins, Deputy Prosecutor, to evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. However, subject to RCW 42.30.140 (4), discussion by a governing body of salaries, wages, and other conditions of employment to be generally applied within the agency shall occur in a meeting open to the public, and when a governing body elects to take final action hiring, setting the salary of an individual employee or class of employees, or discharging or disciplining an employee, that action shall be taken in a meeting open to the public. No action was anticipated. 10:39 a.m. the Board reconvened out of Executive Session. No action taken. At 10:39 a.m. Chairman Wright announced the Board would recess back into Executive Session for 5 minutes with Neil Caulkins, Deputy Prosecutor, to evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. However, subject to RCW 42.30.140 (4), discussion by a governing body of salaries, wages, and other conditions of employment to be generally applied within the agency shall occur in a meeting open to the public, and when a governing body elects to take final action hiring, setting the salary of an individual employee or class of employees, or discharging or disciplining an employee, that action shall be taken in a meeting open to the public. No action was anticipated. At 10:44 a.m. the Board reconvened out of Executive Session. No action taken. At 10:44 a.m. Chairman Wright announced the Board would recess back into Executive Session for 5 minutes with Neil Caulkins, Deputy Prosecutor to evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. However, subject to RCW 42.30.140 (4), discussion by a governing body of salaries, wages, and other conditions of employment to be generally applied within the agency shall occur in a meeting open to the public, and when a governing body elects to take final action hiring, setting the salary of an individual employee or class of employees, or discharging or disciplining an 11/19/2019 MINUTES 7 employee, that action shall be taken in a meeting open to the public. No action was anticipated. At 10:49 a.m. the Board reconvened out of Executive Session. Staff was directed to engage an Investigator. At 10:52 a.m. Chairman Wright announced the Board would recess back into Executive Session for 15 minutes with Mark Cook, Public Works Director/Interim Engineer, Peter Dykstra, Special Deputy Prosecutor, Erin Moore, WRP Coordinator, Neil Caulkins, Deputy Prosecutor, Arden Thomas, WRP Manager to consider the selection of a site or the acquisition of real estate by lease or purchase when public knowledge regarding such consideration would cause a likelihood of increased price. No action anticipated. At 11:07 a.m. the Board reconvened out of Executive Session. No action taken. At 11:07 a.m. Chairman Wright announced the Board would recess back into Executive Session for 5 minutes with Mark Cook, Public Works Director/Interim Engineer, Peter Dykstra, Special Deputy Prosecutor, Erin Moore, WRP Coordinator, Neil Caulkins, Deputy Prosecutor, Arden Thomas, WRP Manager to consider the selection of a site or the acquisition of real estate by lease or purchase when public knowledge regarding such consideration would cause a likelihood of increased price. No action anticipated. At 11:12 a.m. the Board reconvened out of Executive Session. Direction to Staff to pursue acquisition. ADJOURNMENT The meeting was adjourned at 11:13 a.m. KITTITAS COUNTY COMMISSIONERS DEPUTY CLERK OF THE BOARD KITTITAS COUNTY, WASHINGTON Mandy Buchholz Cory Wright, Chairman