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Home My WebLink About2019-12-03-minutes-commissioners-agenda 12/03/2019 MINUTES 1 COMMISSIONERS' MINUTES KITTITAS COUNTY, WASHINGTON AGENDA SESSION REGULAR MEETING TUESDAY 10:00 A.M. DECEMBER 3, 2019 Board members present: Chairman Cory Wright; Vice-Chairman Brett Wachsmith; and Commissioner Laura Osiadacz. Others: Julie Kjorsvik, Clerk of the Board; Mark Cook, Public Works Director/Interim Engineer; Neil Caulkins, Deputy Prosecutor; Jerry Pettit, Auditor; Cody Cupp, Household Hazardous Waste Supervisor; Mandy Buchholz, Deputy Clerk of the Board II; Candi Blackford, Administrative Assistant; Patti Johnson, Solid Waste Director/Project Manager and approximately 15 members of the public. CALL TO ORDER Chairman Wright called the meeting to order. PLEDGE OF ALLEGIANCE Chairman Wright led the Pledge of Allegiance. INTRODUCTION OF NEW COUNTY EMPLOYEES Patti Johnson, Solid Waste Director/Project Manager introduced Cody Cupp as the new Household Hazardous Waste Supervisor. PROCLAMATIONS PROCLAMATION ELLENSBURG CROSS COUNTRY STATE CHAMPIONS COMMISSIONERS Commissioner Wachsmith moved to approve a Proclamation Declaring December 10, 2019 as the 2019 Ellensburg High School Girls Cross Country Team 2A State Champions Day. Commissioner Osiadacz seconded. Motion carried 3-0. PROCLAMATION LEAH HOLMGREN – STATE CHAMPION COMMISSIONERS Commissioner Wachsmith moved to approve a Proclamation Declaring December 13, 2019 as “Leah Holmgren Day” in Kittitas County, in recognition for her winning the 2A Girls Cross Country Individual State Championship Title. Commissioner Osiadacz seconded. Motion carried 3-0. 12/03/2019 MINUTES 2 AWARDS & RECOGNITIONS - NONE APPROVAL OF AGENDA Commissioner Wachsmith moved to approve the Agenda, as presented. Commissioner Osiadacz seconded. Motion carried 3-0. CONSENT AGENDA Commissioner Wachsmith moved to approve the Consent Agenda, as amended, noting Item E had been moved to Board Discussion & Decision. Commissioner Osiadacz seconded. Motion carried 3-0. MINUTES DATE MINUTES 10/14/2019 CDS Study Session 10/17/2019 Board of Health 11/05/2019 Agenda Session 11/05/2019 University Way/Reecer Creek Signal 11/06/2019 Joint Meeting Lincoln/Grant Counties 11/12/2019 Office Admin 11/12/2019 CDS Study Session 11/12/2019 Public Hearing 11/12/2019 Solid Waste 11/13/2019 EC Study Session 11/18/2019 Agenda Study Session 11/18/2019 Office Admin 11/18/2019 Dept. Head—IT 11/18/2019 Executive Session 11/19/2019 Agenda Session 11/19/2019 2PM Public Hearing 11/25/2019 IT Study Session 11/25/2019 PW Study Session MEMORANDUM OF AGREEMENT WA STATE UNIVERSITY EXTENSION EXTENSION Approve a Memorandum of Agreement between the Washington State University Extension and Kittitas County for Appendix A in the amount of $23,332.00 to provide an extension program from January 1, 2020 through December 31, 2020. RESOLUTION 2019-181 SNOW & ICE CONTROL PRODUCTS PUBLIC WORKS Approve Resolution No. 2019-181, Awarding a Bid to Furnish Snow and Ice Control Products for 2020 and to authorize the Public Works Director to 12/03/2019 MINUTES 3 sign the Contract documents. ORDINANCE 2019-013 ANNUAL COMPREHENSIVE PLAN AMENDMENTS CDS Approve Ordinance No. 2019-013, Revisions of the Kittitas County Code and Comprehensive Plan as Part of the 2019 Annual Comprehensive Plan Amendment Cycle. REQUEST TO APPROVE A RESOLUTION TO AWARD A BID TO PURCHASE A WATER TRUCK FOR THE KITTITAS VALLEY EVENT CENTER – ITEM MOVED TO BOARD DISCUSSION & DECISION. SET PUBLIC HEARING ANNEXATION INTO FIRE DISTRICT #2 PROSECUTOR Approve Setting a Public Hearing to consider a Resolution annexing 95.7 acres into Fire District #2, to be held on Tuesday December 17, 2019 at 2:00 p.m. in the Commissioners Auditorium, Room 109, Kittitas County Courthouse 205 West 5th Avenue Ellensburg, WA and to authorize the Clerk to publish said notice. SET PUBLIC HEARING PUBLIC HEALTH FEE SCHEDULE PUBLIC HEALTH Approve Setting a Joint Public Hearing with the Board of Health to consider the 2020 Kittitas County Public Health Fee Schedule, to be held on Thursday December 19, 2019 at 10:00 a.m. in the Commissioners Auditorium, Room 109, Kittitas County Courthouse 205 West 5th Avenue Ellensburg, WA and to authorize the Clerk to publish said notice. AGREEMENT INDIGENT DEFENSE SERVICES UPPER DISTRICT COURT Approve an Agreement between Kittitas County and Marjorie D. Alumbaugh for Indigent Defense Services for eligible criminal defendants in cases filed in the Upper Kittitas County District Court beginning January 1, 2020 through December 31, 2020. RESOLUTION 2019-182 PFM FINANCIAL ADVISORS TREASURER Approve Resolution No. 2019-182, to Acknowledge an Extension of the Professional Services Agreement between Kittitas County Treasurer’s Office and PFM Financial Advisors, PLLC, from January 1, 2010 to December 31, 2021. AGREEMENT WASHINGTON STATE MILITARY DEPARTMENT SHERIFF Acknowledge Grant Agreement No. E20-168 between the Washington State Military Department and Kittitas County, in the amount of $5,005.41 beginning September 1, 2017 through March 29, 2020. 12/03/2019 MINUTES 4 AGREEMENT WASHINGTON STATE MILITARY DEPARTMENT SHERIFF Acknowledge Grant Agreement No. E20-156 between the Washington State Military Department and Kittitas County, in the amount of $25,412.00 beginning June 1, 2019 through August 31, 2020. AGREEMENT FAMILY HEALTHCARE OF ELLENSBURG SHERIFF Approve an Agreement between Kittitas Count and Family Healthcare of Ellensburg, in the amount of $60,000.00 to provide on-site medical care to the inmate population within the Kittitas County Corrections Center. RESOLUTION 2019-183 WA TRAFFIC SAFETY COMMISSION SHERIFF Approve Resolution No. 2019-183, Authorizing an Interlocal Agreement between the Kittitas County Sheriff’s Office and the Washington Traffic Safety Commission for high visibility emphasis patrol from October 1, 2019 through September 30, 2020. RESOLUTION 2019-184 WA TRAFFIC SAFETY COMMISSION SHERIFF Approve Resolution No. 2019-184, Authorizing an Interlocal Agreement between the Washington Traffic Safety Commission and the Kittitas County Sheriff’s Office, for overtime work to perform drug evaluation activities of registered DRE’s, from July 1, 2019 through June 30, 2021. AGREEMENT XEROX FINANCIAL SERVICES LLC SHERIFF Approve a Cost Per Image Agreement between Xerox Financial Services, LLC and Kittitas County Sheriff's Office in the amount of $445.48 for 60 months. AGREEMENT DEPARTMENT OF LICENSING AUDITOR Acknowledge a County Licensing Agent Agreement No. K6984 between the Washington State Department of Licensing and the Kittitas County Auditor’s Office, beginning January 1, 2020 through June 30, 2025. AGREEMENT MITCHELL, REED & SCHMITTEN INSURANCE AUDITOR Acknowledge a Subagent Agreement No. V01904 between the Kittitas County Licensing Agent and Mitchell, Reed, & Schmitten Insurance beginning January 1, 2020 through December 31, 2024. AGREEMENT ELLENSBURG LICENSING, LLC AUDITOR Acknowledge a Subagent Agreement between the Kittitas County Licensing Agent and Ellensburg Licensing, LLC from January 1, 2020 through 12/03/2019 MINUTES 5 December 31, 2024. CORRESPONDENCE – NONE ADMINISTRATIVE MATTERS - NONE CITIZEN COMMENTS ON NON-AGENDA ITEMS – NONE BOARD DISCUSSION/DECISION ITEMS RESOLUTION 2019-180 AWARD BID – WATER TRUCK EVENT CENTER Commissioner Wachsmith moved to approve Resolution No. 2019-180, Awarding a Bid to Purchase a Water Truck for the Kittitas Valley Event Center, to L&M Truck Sales, Inc. in the amount of $76,622.25 including tax. Commissioner Osiadacz seconded. Motion carried 3-0. MISCELLANEOUS - NONE EXECUTIVE SESSION At 10:20 a.m. Chairman Wright announced the Board would recess into Executive Session for 10 minutes with Neil Caulkins, Deputy Prosecutor to evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. However, subject to RCW 42.30.140 (4), discussion by a governing body of salaries, wages, and other conditions of employment to be generally applied within the agency shall occur in a meeting open to the public, and when a governing body elects to take final action hiring, setting the salary of an individual employee or class of employees, or discharging or disciplining an employee, that action shall be taken in a meeting open to the public. Action was anticipated. At 10:30 a.m. the Board reconvened out of Executive Session. No action was taken. At 10:30 a.m. Chairman Wright announced the Board would recess back into Executive Session for 5 minutes to evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. However, subject to RCW 42.30.140 (4), discussion by a governing body of salaries, wages, and other conditions of employment to be generally applied within the agency shall occur in a meeting open to the public, and when a governing body elects to take final action hiring, setting the salary of an individual employee or class of employees, or discharging or disciplining an employee, that action shall be taken in a meeting open to the public. Action was anticipated. 12/03/2019 MINUTES 6 At 10:35 a.m. the Board reconvened out of Executive Session. AGREEMENT BRENDA BANNON AND OGLETREE DEAKINS COMMISSIONERS Commissioner Wachsmith moved to approve a Professional Services Agreement between Kittitas County and Brenda Bannon and Ogletree Deakins, P.C. at a rate of $305.00 per hour, plus costs and expenses beginning November 20, 2019 through January 31, 2020. Commissioner Osiadacz seconded. Motion carried 3-0. ADJOURNMENT The meeting was adjourned at 10:36 a.m. KITTITAS COUNTY COMMISSIONERS CLERK OF THE BOARD KITTITAS COUNTY, WASHINGTON Julie Kjorsvik Cory Wright, Chairman