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Home My WebLink About2020-01-13-minutes-public-works-study-sessionKITTITAS COUNTY COMMISSIONERS Public Works Study Session Regular Meeting Monday January 13, 2020 - 1:30 PM Commissioners' Auditorium 205 West 5th Room 109 - Ellensburg 1. Call to Order 2. Ordinance 2019-012 Requested Amendments 3. M Farm Clean-up 4. ELN FBO Housing 5. Reecer Creek Flood Mapping Update 6. Other business 7. Adjourn Created on 1/9/20203:37:33 PM KITTITAS COUNTY PUBLIC WORKS STUDY SESSION MINUTES COMMISSIONERS' AUDITORIUM, 205 WEST 5TH ROOM 109 - ELLENSBURG Regular Meeting MONDAY 1:30 PM JANUARY 13, 2020 Board members present: Vice -Chairman Laura Osiadacz, Commissioner Cory Wright Others: Mark Cook, Candie Leader and Arden Thomas, Public Works; Neil Caulkins, Prosecuting Attorney's Office; Sheriff Clay Myers; and Five (5) Members of the Public At 1:35 pm Vice -Chairman Laura Osiadacz opened the Public Works Study Session. Mark Cook added Suncadia Easement discussion to Other Business. ORDINANCE 2019-012 REQUESTED AMENDMENTS Mark Cook gave background on the ongoing parking issues at Hyak. Mark Cook stated that recently the Board of County Commissioners took action by Ordinance 2019-012 amending Kittitas County Code to allow for parking fines to be established in the area. Mark Cook continued that failure to properly notify the Kittitas County Sheriff's Office prompted a follow up discussion to the issue. Mark Cook added that the Prosecuting Attorney's Office drafted an amendment to Ordinance 2019-012 to allow for an appeal of parking fines. Discussion was held. Staff was directed to set a public hearing to consider an amendment to Ordinance 2019-012 at the next agenda session. M FARM CLEAN-UP Mark Cook gave background on the project and acquisition of the property described as M Farm. Mark Cook stated that two (2) tenants resided on the property and left unwanted vehicles on the property. Mark Cook continued that staff has been given clear title on the vehicles and will dispose of them accordingly. Mark Cook requested direction on whether no trespassing signs should be posted on the property while efforts are being coordinated to deal with the house and barn located on the property. Discussion was held. Staff was directed to schedule a special meeting to discuss the issue of posting county owned property with signage. ELN FBO HOUSING Mark Cook stated that Public Works was tasked with securing a temporary modular building to house the new Airport Director. Mark Cook continued that he has received quotes for two (2) separate sized buildings and is looking for direction to move forward. Mark Cook 2020-01-13 MINUTES added that a task order with Century West Engineering should be drafted to allow for the design of utilities to the structure and for future development at Bowers Field. Discussion was held. Staff was directed to secure the modular building for placement and authorize Century West Engineering in drafting a task order for utility design. REECER CREEK FLOOD MAPPING UPDATE Mark Cook reported that staff met recently with the City of Ellensburg to discuss the remapping of Reecer Creek. Mark Cook gave background on the modeling efforts that are being done in the area and the use of the model that excludes the setback levee that the City of Ellensburg constructed due to the levee not being built to US Army Corp of Engineer standards. Mark Cook continued that the FEMA Starr Team is close to finalizing maps for approval. Discussion was held. Staff was directed to update the Board once the draft maps are finalized. OTHER BUSINESS - SUNCADIA EASEMENT ASSIGNMENT Mark Cook stated that he received an email from Steve Lathrop, Attorney for Suncadia on Sunday afternoon requesting a discussion at today's study session regarding an easement assignment. Mark Cook continued that he has not been able to fully review the document or request for action. Jeff Slothower was present and stated that Suncadia needs to have Kittitas County execute an Easement Assignment to transfer Suncadia's utility companies to a third party. Discussion was held. Meeting adjourned at 2:10 pm 2020-01-13 MINUTES KITTITAS COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Laura Osiadacz, Vice -Chairman KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: January 13, 2020 TOPIC: Ordinance 2019-012 Requested Amendments ACTION REQUESTED: Direct Staff Schedule the Required Public hearing LEAD STAFF: Mark R. Cook RECOMMENDATION Direct staff schedule a public hearing to consider amending Ordinance 2019-012. BRIEFING SUMMARY: • Ordinance 2019-012 was recently amended allowing parking fines in Hyak. • It appears that the Prosecuting Attorney and Sheriffs Office have agreed to further amend the Ordinance allowing an appeal to the fine imposed by the most recent r --vision. • PW recommends adding an additional length of no parking along East Hyak Drive that currently is not included in the limits of the ordinance (MP 0.438 to MP 0.569); as we move forward with the additional amendment being requested by the PA's office. BACKGROUND: Respond;ng to ongoing impacts to PW, Snoqualmie Public Utility District (SPUD) and area residents from illegal parking in Hyak during winter weekends; PW prepared an amendment to Kittitas County Code 10.06.050 and 10.07.060. The amendment adds a no parking fine of $200 for all illegal parking in Hyak. The Ordinance references the roadways contained within the Hyak road improvement district (RID). DISCUSSION: Hyak Drs v e :ast has been axtended approximately 692 feet since the original RID supporting the joint SPUD/P'W maintenance facility. This additional length of roadway should now be included along with the requested appeal language being advanced by the PA's Of'ice. PW has previously briefed the Board of County Commissioners on implementation issues surrounding the new no parking fines. The current Snoqualmie LAMID does not allow impuund cards as approved land use. PW intends on correcting this omission during the 2020 comprehensive code amendment process. Once amended, PW will solicit towing companies for service in 2020/21 winter fully implementing the Ordinance. Pagel of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT FISCAL IMPACTS: None are anticipated. ATTACHMENTS: Exhibit 2: Proposed Amended Ordinance Page 2 of 3 PUBLIC WORKS BOARD OF COUNTY CONMSSIONERS WORK SESSION STAFF REPORT Page 3 of 3 PUBLIC WORKS BOARD OF COUNTY CONMUSSIONERS WORK SESSION STAFF REPORT BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHING TON ORDINANCE NO. 2020 - An Ordinance Amending Ordinance 2019-012 WHEREAS, fire, life, and safety concerns related to impeding snow plowing efforts due to improper parking and the resulting impingement of emergency vehicle access have been expressed by the Snoqualmie Pass Utility District, Kittitas County Public Works, and members of the public at a public hearing on December 3, 2019; and WHEREAS, implementation and practicality concerns over the resulting Ordinance 2019-012 have been expressed by the Kittitas County Sherriff s office, and WHEREAS, Public Works desires adding an additional no parking zone along East Hyak Drive from Mile Post (0.438 to MP 0.569) protecting the area in front of the County Maintenance Facility shared with Snoqualmie Public Utility District; and NOW, THEREFORE, BE IT RESOLVED: KCC 10.07.060 is amended to read as follows: "Any vehicle parking in violation of this chapter in any no parking area or no parking zone designated in this chapter may be towed and impounded at the owner's expense as provided in Ch 46.55 RCW. Vehicles parted in the locations specified in KCC 10.07.010(13) and in violation of RCW 46.6L560 are subject to a $200 fine payable and appealable as provided in Ch. 46.63 RCW. Spud fines ano impoundmerd spall be effective upon installation of appropriate signs." NOW, 'THEREFORE, BE TT FURTHER RESOLVED: KCC 10.06.050 is amended to read as follows: "Any vehicbi parking in any county parking area in violation of this chapter shall be towed and impounded at the owner's expense as provided in Ch. 46.55 RCW. Vehicles parked in violation of this code section are subject to a $200 fine payable and appealable as provided in Ch. 46.63 RCW. Said fines and impoundment shall be effective upon installation of appropriate signs." NOW, 'HEREFORE, BE IT FURTHER RESOLVED: KCC 10.06.050 is amended to extend the "No Parking" limits along East Hyak Drive from MP 0.438 to MP 0.569. Page 1 Ordinance f. ,-ndmg-arlwig Regida[ions DATED this _ day of 2020, at Ellensburg, Washington. BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Brett Wachsmith, Chairman Attest: ❑ Clerk of the Board- Julie Kjorsvik Laura Osiadacz, Vice -Chairman ❑ Depui} Clerk of the Board- Mandy Buchholz Cory Wright, Commissioner Ordinance Amending Parking Regulations Page 2 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: January 13, 2020 TOPIC: M Farm Cleanup ACTION REQUESTED: Support Staff Efforts LEAD STAFF: Mark R. Cook RECOMMENDATION: Support Public Works cleanup efforts removing derelict vehicles at M Farm. BRIEFING SUMMARY: Public Works closed the M Farm land acquisition in December 2019. Derelict vehicles require disposal action. Public Works has titles and releases in hand to dispose of derelict vehicles. BACKGROUND: In December 2019, Public Works completed acquisition of M Farm. This property was acquired as part of a Floodplain By Design grant award. The acquisition provides sufficient water right to retire the County's back mitigation requirement with the Department of Ecology. The property is also key in re-establishing critical salmon habitat in the Yakima basin. Recently, staff received titles to various derelict vehicles (school bus, boat and trailer) that now supports disposal efforts. DISCUSSION: Rather than soliciting salvage companies for service, PW proposes disposing of the derelict vehicles themselves using County forces. The disposal effort is envisioned to be minimal in nature. Soliciting salvage companies and managing the salvage effort is expected to expend resources better suited to physical disposal efforts. Once the salvage effort is complete, staff proposes posting the site "NO TRESSPASSING'. FISCAL WIPACTS: The value of scrap metal is anticipated to closely offset the cost of removing the derelict vehicles from the property. ATTACHMENTS: None. Page 1 of 1 PUBLIC WORKS BOARD OF COUNTY CON&USSIONERS WORK SESSION STAFF REPORT KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: January 13, 2020 TOPIC: ELN FRO Housing ACTION REQUESTED: Direct Staff LEAD STAFF: Mark R. Cook RECOMMENDATION: Direct staff prepare a task order with Century West Engineering designing utilities to the Pacific Mobile Structure lease site. Reserve the 12 X 44 mobile office from Pacific Mobile Structures immediately and secure a delivery date for installation. BRIEFING SUMMARY: • The Board of County Commissioners desires having a presence at Bowers Field for the new Airport Manager. • Public Works desires completing a utility extension design supporting a mobile office at ELN. • The utility extension will likely require an amendment to the binding site plan. • The Airport Committee is likely to have interest in weighing in on any proposed amendment to the binding site plan. BACKGROUND: Currently, no office space exists for use as a County FBO office housing the new Airport Manager. PW has been pursuing a mobile office for deployment at ELN. DISCUSSION: Done properly, the utility extension to the mobile office will serve additional private hangars in the future. Aligning the utilities against the fuel tank fence line seems to be the best configuration. Once utilities are terminated at the existing ramp space, they can be taken east servicing remaining vacant aeronautical lots. FISCAL IMPACTS: Utility extension design: $18,000 Utility construction: $120,000 Mobile Office (12 X 44) set up and delivery: $8,000 Monthly lease: $1,000 Page 1 of 4 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT ATTACHMENTS: Exhibit 1: Engineer's estimate for utility design/construction Exhibit 2: Pacific Mobile Structures Quote Page 2 of 4 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT EXHIBIT 1: ENGINEER'S ESTIMATE FOR UTILITY DESIGN/CONSTRUCTION Page 3 of 4 PUBLIC WORKS BOARD OF COUNTY CONIXIISSIONERS WORK SESSION STAFF REPORT ELN Capital Improvements 2020 1/7/2020 County FBO Mobile Office Bid Item 1. Clearing and Grubbing 2. Rock entrance 3. Mobilization 4. Grading 4A. Unsuitable excavation & disposal 5. CSBC 6. CSTC 7. HMA Class A PG 64-28 (3 inches) 8. Storm drain ADS N-12 9. Type 1 CB 10, Silt Fence 11. Infiltration facility 12. Water main, 6 inch C900 13. Two inch BO 14. Combination air vac assembly 15. Single water service 16. Connect to existing water main 17. 8 inch PVC sewer main 18. 48 inch manhole 19. Side sewer, 6 inch 20. CO 21. Connect to existing sewer 22. Electrical 23. Natural gas Total Engineering at 15 percent Quantity Unit Unit Price Price Extension 0.3 ACRE $2,000.00 $ 600.00 1 EA $3,500.00 $ 3,500.00 LS $ 20,000.00 740 CY $ 2.25 $ 1,665.00 120 CY $ 25.00 $ 3,000.00 0 TON $ 35.00 $ - 0 TON $ 30.00 $ 0 TON $ 200.00 $ - 500 LF $ 30.00 $ 15,000.00 2 EA $2,000.00 $ 4,000.00 250 LF $ 5.00 $ 1,250.00 0 EA $7,500.00 $ - 250 LF $ 35.00 $ 8,750.00 1 EA $2,000.00 $ 2,000.00 1 EA $3,000.00 $ 3,000.00 1 EA $2,000.00 $ 2,000.00 1 EA $3,000.00 $ 3,000.00 250 LF $ 35.00 $ 8,750.00 2 EA $3,500.00 $ 7,000.00 1 EA $ 800.00 $ 800.00 1 EA $1,500.00 $ 1,500.00 1 EA $3,500.00 $ 3,500.00 250 LF $ 55.00 $ 13,750.00 250 LF $ 55.00 $ 13,750.00 $ 116,815.00 $ 17,522.25 $ 134,337.25 EXHIBIT 2: PACIFIC MOBILE STRUCTURES QUOTE Page 4 of 4 PUBLIC WORKS BOARD OF COUNTY CONMUSSIONERS WORK SESSION STAFF REPORT Rental Quotation #Q010518 Date: 116/2020 Company: Kittitas County Site: Kittitas County 411 N RUBY ST, ELLENSBURG, WA 98926- 1101 E BOWERS RD, ELLENSBURG, WA 6300 98926-9345 Candie Leader 509-962-7699 Candie Leader 509-962-7699 Term:24 Months Building Rental Rate Rental - ADA Ramp Fee - Personal Property Tax Total Monthly Charges Set, Install - Tiedown Set, Install- Skirling (Insulated) Set, Install -ADA Ramp Delivery - Pilot Cars Set, Install - Standard (Prevailing Wage) Delivery - Freight (Includes Branch Transfer from Spokane) Total Startup Charges Break, Remove - Tiedown (Rate in Effect at Term End) Break, Remove - Skirting (Rate in Effect at Term End) Break, Remove - ADA Ramp Break, Remove - Standard (Rate in Effect at Term End) Return - Pilot Cars (Rate in Effect at Term End) Return - Freight (Rate in Effect at Term End) Total end of Lease Charges NUBILE STR1d6TURE5 Christian Dethmers Cell: 509.380.1153 Direct: 509.543.9255 1 ( $613.00 1 $319.00 1 ) $13.25 $945.25 12 ( $0.00 12 $420.00 1 $1,345.00 112 ( $1,456.00 1 $1,345.00 1 I $0.00 4 I $540.00 1 $2,720.00 1 I $1,485.00 $7,966.00 Customer responsibilities: Site preparation, all connection to utilities such as water/sewer, electrical, phone/data, fire alarms/sprinklers, building permits and permit fees. Insurance certificate that meets requirements for general liability and property damage will be required before delivery. Please Note: Pricing does not include applicable taxes, ADA ramp access, prevailing wages, removal of axles/hitches, transport pilot cars and permits (unless otherwise noted). If site is not dry, compacted, level and accessible by normal delivery truck, there may be additional trip, labor, and equipment charges. Building pad needs to be a minimum of 1,500 PSF and no more than 6" grade difference. Extra trip charges may occur if customer decides to stop work in progress. Quote is good for 30 days and is limited to availability of stock on hand. Please schedule as soon as possible to secure your preferred delivery date. Provide two weeks' notice prior to the return of the building. Payment is due upon receipt of the first invoice. 12 ( $0.00 112 $0.00 1 $1,345.00 1 $0.00 4 $0.00 1 I $0.00 $1,345.00 Customer responsibilities: Site preparation, all connection to utilities such as water/sewer, electrical, phone/data, fire alarms/sprinklers, building permits and permit fees. Insurance certificate that meets requirements for general liability and property damage will be required before delivery. Please Note: Pricing does not include applicable taxes, ADA ramp access, prevailing wages, removal of axles/hitches, transport pilot cars and permits (unless otherwise noted). If site is not dry, compacted, level and accessible by normal delivery truck, there may be additional trip, labor, and equipment charges. Building pad needs to be a minimum of 1,500 PSF and no more than 6" grade difference. Extra trip charges may occur if customer decides to stop work in progress. Quote is good for 30 days and is limited to availability of stock on hand. Please schedule as soon as possible to secure your preferred delivery date. Provide two weeks' notice prior to the return of the building. Payment is due upon receipt of the first invoice. KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: January 13, 2020 TOPIC: Reecer Creek Flood Mapping Update ACTION REQUESTED: None requested. LEAD STAFF: Mark R. Cook RECOMMENDATION: Request an update once the Federal Emergency Management Agency (FEMA) issues a final flood map for Reecer Creek. BRIEFING SUMMARY: • Public Works (PW) has been working this past year on developing a revised regulatory flood map for approximately seven (7) miles of Reecer Creek. • The driver for the new map is the pending acquisition of land targeting additional flood attenuation upstream of Dolarway. • FEMA is currently reviewing the submitted materials and Public Works (PW) anticipates a final map for Board consideration within the next sixty (60) to ninety (90) days (EXHIBIT 1). • City of Ellensburg staff and PW met on numerous occasions in 2019 discussing construction of the Reecer Creek setback levee. • The City of Ellensburg setback levee along Reecer Creek has been determined to not meet United States Army Corp of Engineers levee construction standards. • PW has modeled the Reecer Creek segment with and without the levee (EXHIBIT 2). • PW met with City of Ellensburg staff on January 9, 2020 discussing model results. BACKGROUND: PW is working with Watershed Science and Engineering developing new regulatory flood maps for Reecer Creek. The effort was prioritized to allow use of the flow model when evaluating flood attenuation alternatives upstream of Dolarway. During the modeling effort, the City's setback levee along Reecer Creek was specifically evaluated for incorporation into the new maps. Page 1 of 4 PUBLIC WORKS BOARD OF COUNTY CONMUSSIONERS WORK SESSION STAFF REPORT DISCUSSION: The City's setback levee along Reecer Creek was not constructed to USACE levee standards and as such cannot be modeled as a functional setback levee; similar to the Thorp railroad levee that has caused County concern during recent FEMA remapping efforts. Current FEMA modeling guidance requires the County to model Reecer Creek as if no setback levee exists along Reecer Creek. Existing flood mapping in the area of the setback levee compared to our recent flood mapping effort appears as EXHIBIT 2. FISCAL IMPACTS: Implementation costs are undetermined at this time. ATTACHMENTS: Exhibit 1: Final FEMA Map Exhibit 2: Reecer Creek Segment Model Results and Existing Flood Map Page 2 of 4 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT EXHIBIT 1: Page 3 of 4 PUBLIC WORKS BOARD OF COUNTY CONMSSIONERS WORK SESSION STAFF REPORT CREEKS Enw n_T Creek Uunit/ m SluEy YllmX 3 pstrea;Wa Zone AE "4b R.M.. vtiN New Zane A \ / Effective Zone AE Boundar, vauma RNer L grswdr. .Mm. Rrrer Fnodgain wosmoros 1 EXHIBIT 2 - LOWER REACH REECER CREEK, KITTITAS COUNTY, WA LOMR WORKMAP - DRAFT FOR KITTITAS COUNTY REVIEW Effective FIRM Panels: 530095043713, 53009504398, 5300950552C, 53023400010, 5302340002C Notes: ''. Effective data was taken from the Kinitas County Draft DFIRM. E1ftathm flood hazard boundaries are shown as solid lines with light shading proposed LOMR floodplain extents as solid polygon. This LOMR would replace effective Zone and AO on Reeser Creek with Zone A with EFE. Background Topography shows 1 -ft Contours based on FEMA LiDAR (2011). Vertical Datum: North American Vertical Datum of 1988 (NAVD 88) Kittitas County, WA nDec 2019 IN :1:12.aW NAD 1863 HARN Suke%ane Wash Wwl,ington South FPS 402 Feel WATERSHED SCIENCE Iso Elective Zone A-WM1iekry Oreek E.W IkZ eA EKINIng ReecerCre A BFE DepMM 0-1 EwiN Zwro Ellective2me A0-1 f1 fa WM1rekey Creek $ 1 Zone AD 2k Aaeeciated wAti WNY;ey Creek ie Maintained! man where WfoA., C..underme Raii.tc Where Efle ellve Zone AE Me1.1 Sh. whiskey Cnnmm.d in Chennai \ Just Dg nsmum. Eziesrg WMakey Creek Zone AE. GXEEHREN wa o obi hatEnA KING ertncov `e Y e%� z ne l us z � m w,H i fiE I A n.A J1 Dawrotream Mum 11 010 Page 4 of 4 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT 0 C N N O (P T M 3 < < _ o o r g m 0 s < O w ,2 -< D z m� Az O3 m `m < � � m o y m m w