Laserfiche WebLink
KITTITAS COUNTY <br />EC STUDY SESSION MINUTES <br />BOCC CONFERENCE ROOM, 205 WEST 5TH ROOM 108 - ELLENSBURG <br />Regular Meeting <br />WEDNESDAY _ 10:00 AM January 8, 2020 <br />Board members present: Cory Wright (Chairman), Vice -Chairman Brett Wachsmith, Commissioner Laura <br />Osiadacz <br />Others: Kady Porterfield (Event Center Director), Chelsea Hajny, Clay Meyers (Sheriff), Jim Goeben (IT <br />Director), Mark Cook (Public Works Director), Ben Kokjer (Operations Commander, Sheriff's <br />Department) <br />1. Call to Order At 10:00 a.m. Chairman Wachsmith opened meeting to discuss Event Center business <br />2. General Event and Rental Updates: Kady presented current updates on rental rates Event Center <br />staff has been working on. Work is still in progress, but the Event Center is looking forward to providing <br />a discount for event managed RV Camping, as well as an Outdoor Grounds rental package. Also looking <br />at removing amenities that no longer are available. Most of the work is compiling of rounding rates up <br />into whole dollars without raising any rates significantly. <br />Vice -Chairman Osiadacz shared it makes sense to round numbers into whole numbers for ease of use <br />and sharing information between staff and customers. Commissioner Wright suggested evaluating some <br />of the high usage facilities that have needs for upgrades and if those rate adjustments would be <br />beneficial in completing the needed upgrades to be done so customers would be gaining more from use <br />of the facility. Chairman Wachsmith added to look at raising the labor costs since labor costs have <br />increased the last two years. <br />3. Self -Promoted Events Business: Per Kady, announcement of the artist for 2020 Patriot Night Under <br />the Lights will look at being scheduled for early February and going on sale within a couple weeks of <br />announcement. Working with our agent and our new website and ticketing company to get things up <br />and running on this timeline. <br />4. Approve Publishing Notice of RFP for Official Radio Station for Patriot Night Under the Lights: <br />Due to the popularity of the official radio station title for the 4th of July concert, Kady wrote and <br />presented a draft RFP to the Commissioners to be approved to publish a notice. This keeps competition <br />between potential radio partners fair the Event Center can get the best marketing deal for the concert. <br />Kady expressed how important radio partners are for events like these and their involvement greatly <br />helps with advertising costs, which is always one of the most expensive pieces of putting on an event. <br />Commissioner Wright moved to approve publishing the notice for the RFP. Vice -Chairman Osciadacz <br />seconded the motion. No furhter discussion. Motion passes. <br />2020-01-08 MINUTES <br />