HomeMy WebLinkAbout2020-01-06-minutes-novatime-discussion01/06/20 MINUTES 1
COMMISSIONERS' MINUTES
KITTITAS COUNTY, WASHINGTON
COMMISSIONERS CONFERENCE ROOM
SPECIAL MEETING
MONDAY 2:00 P.M. JANUARY 6, 2020
Board members present: Commissioner Brett Wachsmith; Commissioner
Laura Osiadacz; and Commissioner Cory Wright.
Others: Julie Kjorsvik, Clerk of the Board; Amy Cziske, Treasurer;
Lisa Young, Human Resource Director; and Judy Pless, Budget &
Finance Manager.
SPECIAL MEETING NOVATIME HUMAN RESOURCES
At 2:00 p.m. Chairman Wachsmith opened a Special Meeting to discuss
issues relating to NovaTime.
The Board asked Staff questions relating to Exempt employees and how
they have been using NovaTime to record their hours. It was noted
that some Exempt employees work a 36-hour week and others are on a
40-hour week schedule. There are others put down a straight 8-hour
day five days a week, even though they work additional hours.
Judy Pless, Budget & Finance Manager said they’d like the Board to
create a policy for Exempt employee’s time keeping so there’s
consistency and accountability. She said it was necessary for all
employees to record their time because there can be some specific
funding that needs to be charged to grants, as well as it’s required
by the Department of Revenue and Labor & Industries. Amy Cziske,
Treasurer, questioned why Exempt employees were even required to
clock in and out, as there are other entities who do not require
that of their employees. Lisa Young, Human Resource Director, said a
policy would be up to the Board and how flexible they’d like their
Exempt employees to be. Commissioner Wright stated he would like
Exempt employees to have flexibility with their hours. Commissioner
Osiadacz said she’d be interested in obtaining examples from other
Counties and how their Exempt employees keep record of their time.
There was discussion on trust and the importance of having
expectations outlined so everyone is on the same page.
Ms. Pless and Ms. Young were asked to work together in obtaining
examples from other entities on how Exempt employees record their
time and then have a follow up meeting with the Board. Ms. Young
offered to send out an email reminder regarding the difference
between an employee requesting leave in advance, and how it needs to
be recorded in their actual timesheet when submitting their
NovaTime.
01/06/20 MINUTES 2
Meeting adjourned at 2:49 p.m.
KITTITAS COUNTY COMMISSIONERS
CLERK OF THE BOARD KITTITAS COUNTY, WASHINGTON
Julie Kjorsvik Brett Wachsmith, Commissioner