HomeMy WebLinkAbout2020-03-10-minutes-committee-staffing-&-event-refunds03/10/2020 MINUTES 1
COMMISSIONERS' MINUTES KITTITAS COUNTY, WASHINGTON COMMISSIONERS CONFERENCE ROOM SPECIAL MEETING
TUESDAY 3:30 P.M. MARCH 10, 2020
Board members present: Chairman Brett Wachsmith, Vice-Chairman
Laura Osiadacz, and Commissioner Cory Wright.
Others: Julie Kjorsvik, Clerk of the Board; Dan Carlson, CDS
Director; Kady Porterfield, Event Center Director; and Mark Cook,
Public Works Director/Interim Engineer.
SPECIAL MEETING COMMITTEE STAFFING/EVENT CANCELLATIONS COMMISSIONERS
At 3:30 p.m. Chairman Wachsmith opened a Special Meeting to discuss
Committee Staffing and a policy for canceling events at the Event
Center.
There was discussion on the Staffing of the Airport Advisory
Committee meetings. Mark Cook, Public Works Director/Interim
Engineer said Candie is not available to Clerk the meeting and there
is no one else to take minutes on Wednesday evening. The Board
directed Mr. Cook to work with the Commissioners Staff to live
stream it so the minutes can be drafted after the meeting. There
was discussion on possibly having Public Works cover the Clerk
duties for COG meetings and CDS cover the Airport Advisory Committee
meetings. Another discussion will be needed in the future to decide
on the long-term coverage of the committees.
Kady Porterfield, Event Center Director said they’ve had 5 events
cancel their reservations due to concerns over COVID-19. She
reported on the stakeholders meeting she’s been attending to gather
information on the mitigation measures people are taking around the
State with the growing concern of the COVID-19. She said according
to the contract if the customer notifies the Event Center at least
30 days before their event of the cancellation they will refund all
but 25% of their rental fee. Otherwise if the event is cancelled
less than 30 days before, they do not get any of their money
returned. She said the groups that have cancelled have a lot of
elderly people that attend their event and they are more susceptible
to COVID-19.
The Board agreed to allow the Event Center to refund 75% of the
rental fee with less than 30 days’ notice, to groups who cancel
their event due to concerns of COVID-19, as long as there has been
no work or preparation done by the Event Center until things get
better.
03/10/2020 MINUTES 2
Meeting adjourned at 3:55 p.m.
KITTITAS COUNTY COMMISSIONERS CLERK OF THE BOARD KITTITAS COUNTY, WASHINGTON Julie Kjorsvik Brett Wachsmith, Chairman