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HomeMy WebLinkAbout2020-03-09-minutes-public-works-study-sessionKITTITAS COUNTY COMMISSIONERS Public Works Study Session Regular Meeting Monday March 9, 2020 - 1:30 PM Commissioners' Auditorium 205 West 5th Room 109 - Ellensburg 1. Call to Order 2. Request to Approve a Resolution to authorize the Director of Airport Operations Signature on Grant Application Documents for Bowers Field Runway 7125 Design using 2020 Airport Fund Reserves. 3. Request to Approve a Resolution to authorize the Director of Airport Operations Signature on Grant Application Documents for Bowers Field Runway 7125 Construction using 2020 Airport Fund Reserves. 4. Request to Approve a Resolution to authorize the Director of Airport Operations to Sign the Grant Application with the Federal Aviation Administration Funding Additional Environmental Assessment Work at Bowers Field committing Airport Fund Reserves as Grant Match. 5. Request to Approve a Lease for Lot C-38 of the Kittitas County Airport Amended Binding Site Plan along with buildings upon said Lot wiht Ellensburg Pallets, LLC. S. Request to Approve a Resolution to authorize the Chairs Signature on Watershed Science and Engineering Task Order No. 7 Amendment No. 2. 7. Request to Approve a Resolution to award Highway Infrastructure Funding (Rural) and Highway Infrastructure Funding (Urban) Funds to Kittitas County Public Works. 8. Request to Approve a Resolution to award Unobligated Surface Transportation Block Grant Funds to Kittitas County Public Works. 9. Request to Approve a Notice of Call for Sealed Bids for the Supply of a Steel Modular Bridge. 10. Request to Approve a Notice of Call for Sealed Bids for the Coleman Creek Culvert Replacement -Structure Only. 11. Easton School District Traffic Control Measures Request 12. Council of Governments Staff Support Assignment 13. Other business 14. Adjourn Created on 3/6/2020 9:26:02 AM KITTITAS COUNTY PUBLIC WORKS STUDY SESSION MINUTES COMMISSIONERS' AUDITORIUM, 205 WEST 5TH ROOM 109 - ELLENSBURG Regular Meeting MONDAY 1:30 PM MARCH 9, 2020 Board members present: Vice -Chairman Laura Osiadacz, Commissioner Cory Wright Others: Mark Cook, Candie Leader, Arden Thomas, Public Works; Dan Carlson, Calvana Carper, Mike Flory, Community Development Services; Neil Caulkins, Prosecuting Attorney's Office, Ben1amin West, Director of Airport Operations; Three (3) Members of the Public At 1:30 pm Vice --Chairman Laura Osiadacz opened the Public Works Study Session. Mark Cook requested to move Item Twelve (12) to Item Two (2) to allow Dan Carlson to be present if any questions are had. COUNCIL OF GOVERNMENTS STAFF SUPPORT ASSIGNMENT Mark Cook gave background on the Public Facilities Fund and the level of involvement by Public Works getting material packages ready for Council of Government (COG) meetings. Mark Cook continued that he met with Dan Carlson, Director of Community Development Services (CDS) to discuss transferring the staffing of COG to Public Works. Mark Cook added that when planning questions or issues arise Public Works staff would consult with CDS and a CDS staff member could attend COG meetings as a member of the audience if necessary. Discussion was held. Staff was directed to make the staffing change starting with the April COG meeting. REQUEST TO APPROVE A RESOLUTION TO AUTHORIZE THE DIRECTOR OF AIRPORT OPERATIONS TO SIGN THE GRANT APPLICATION WITH THE FEDERAL AVIATION ADMINISTRATION FUNDING ADDITIONAL ENVIRONMENTAL ASSESSMENT WORK AT BOWERS FIELD COMMITTING AIRPORT FUND RESERVES AS GRANT MATCH Mark Cook stated that due to time constraints items related to Bowers Field were placed on the Public Works Study Session for consideration. Mark Cook gave an update of the Environmental Assessment and explained the Federal Aviation Administration's process for apply for grants for matching funds. Mark Cook stated that a resolution of support and understanding is required as part of the grant application package. Mark Cook stated that the match would need to come from airport fund reserves. Discussion was held. Commissioner Cory Wright made a motion to approve Resolution 2020-047 to Authorize the Director of Airport Operations to Sign the Grant Application with 2020-03-09 MINUTES the Federal Aviation Administration Funding Additional Environmental Assessment Work at Bowers Field Committing Airport Fund Reserves as Grant Match. Vice -Chairman Laura Osiadacz seconded the motion. Motion passed. REQUEST TO APPROVE A RESOLUTION TO AUTHORIZE THE DIRECTOR OF AIRPORT OPERATIONS SIGNATURE ON GRANT APPLICATION DOCUMENTS FOR BOWERS FIELD RUNWAY 7/25 DESIGN USING 2020 AIRPORT FUND RESERVES Mark Cook gave background on the project and explained the grant requirements related to the grant match. Mark Cook stated that Runway 7/25 is not eligible for Federal Aviation Administration funding however, staff felt it was appropriate to attempt to secure additional funding for the project. Mark Cook added that this grant application would be for the design of Runway 7/25 and that the Department of Commerce grant that was slated to be used for design is still pending approval. Discussion was held. Commissioner Cory Wright made a motion to approve Resolution 2020-045 to Authorize the Director of Airport Operations Signature on Grant Application Documents for Bowers Field Runway 7/25 Design Using 2020 Airport Fund Reserves. Vice -Chairman Laura Osiadacz seconded the motion. Motion passed. REQUEST TO APPROVE A RESOLUTION TO AUTHORIZE THE DIRECTOR OF AIRPORT OPERATIONS SIGNATURE ON GRANT APPLICATION DOCUMENTS FOR BOWERS FIELD RUNWAY 7/25 CONSTRUCTION USING 2020 AIRPORT FUND RESERVES Mark Cook stated that this item is similar to the last two items for Bowers Field. Mark Cook gave background on the construction plans for Runway 7/25 and the grant match for this application is available in airport fund reserves. Mark Cook continued that if the grant application isn't successful then there is a loan program that could be applied for to help offset costs. Discussion was held. Commissioner Cory Wright made a motion to approve Resolution 2020-046 to Authorize the Director of Airport Operations Signature on Grant Application: Documents for Bowers Field Runway 7/25 Construction Using 2020 Airport Fund Reserves. Vice -Chairman Laura Osiadacz seconded the motion. Motion passed. REQUEST TO APPROVE A LEASE FOR LOT C-38 OF THE KITTITAS COUNTY AIRPORT AMENDED BINDING SITE PLAN ALONG WITH BUILDINGS UPON SAID LOT WITH ELLENSBURG PALLETS LLC Mark Cook stated that Ellensburg Pallets LLC is requesting a five (5) year lease for Lot C-38 at Bowers Field. Mark Cook continued that with the current economic model of the business, Ellensburg Pallets LLC requested to use only a portion of the lot. Mark Cook added that the new rate will be at the fourteen cents ($.14) as set by the Board of County Commissioners. Discussion was held. Commissioner Cory Wright made a motion to approve a Lease for Lot C-38 of the Kittitas County Airport Amended Binding Site Plan along with Buildings Upon 2020-03-09 MINUTES Said Lot with Ellensburg Pallets LLC. Vice -Chairman Laura Osiadacz seconded the motion. Motion passed. REQUEST TO APPROVE A RESOLUTION TO AUTHORIZE THE CHAIR'S SIGNATURE ON WATERSHED SCIENCE AND ENGINEERING TASK ORDER NO. 7 AMENDMENT NO. 2 Mark Cook introduced Arden Thomas, Water Resource Manager to present the next agenda item. Arden Thomas gave background on the Reecer Creek FEMA Flood Hazard Mapping project and stated that FEMA has requested the County tie into the new mapping with the existing maps. Arden Thomas continued that this request requires additional funds for the Consultant to ccmplete. Commissioner Cory Wright made a motion to approve Resolution 2020-048 to Authorize the Chair's Signature on Watershed Science and Engineering Task Order No. 7 Amendment No. 2. Vice - Chairman Laura Osiadacz seconded the motion. Motion passed. REQUEST TO APPROVE A RESOLUTION TO AWARD HIGHWAY INFRASTRUCTURE FUNDING (RURAL) AND HIGHWAY INFRASTRUCTURE (URBAN) FUNDS TO KITTITAS COUNTY PUBLIC WORKS Mark Cook gave background on the Highway Infrastructure Funding Program and stated that with the approval of amending the Six Year Transportation Improvement Program and Annual Construction Program adding Bullfrog Road repairs this allows that project to be eligible for additional funding through this program. Discussion was held. Commissioner Cory Wright made a motion to approver Resolution 2020- 049 to Award Highway Infrastructure Funding (Rural) and Highway Infrastructure (Urban) Funds to Kittitas County Public Works. Vice - Chairman Laura Osiadacz seconded the motion. Motion passed. REQUEST TO APPROVE A RESOLUTION TO AWARD UNOBLIGATED SURFACE TRANSPORTATION BLOCK GRANT FUNDS TO KITTITAS COUNTY PUBLIC WORKS Mark Cook stated that staff was recently noticed that the City of Kittitas was not in a position to use funds from the Surface Transportation Block Grant that was awarded for 2020. Mark Cook continued that Public Works would like to obligate those funds for Bullfrog Road repairs and obligate the City of Kittitas funding to 2021 to align with the timeline of their project. Commissioner Cory Wright made a motion to approve Resolution 2020-050 to Award Unobligated Surface Transportation Block Grant Funds to Kittitas County Public Works. Vice -Chairman Laura Osiadacz seconded the motion. Motion passed. 2020-03-09 MINUTES REQUEST TO APPROVE A NOTICE OF CALL FOR SEALED BIDS FOR THE SUPPLY OF A STEEL MODULAR BRIDGE Mark Cook gave background on the project that placed the temporary bridge structure at Big Boulder Creek. Mark Coon stated that with timelines staff would like to go out to bid to procure the structure itself and bid the installation at a later date. Mark Cook added that this will be a two week advertisement. Discussion was held. Commissioner Cory Wright made a motion to approve a Notice of Call for Sealed Bids for the Supply of a Steel Modular Bridge. Vice - Chairman Laura Osiadacz seconded the motion. Motion passed. REQUEST TO APPROVE A NOTICE OF CALL FOR SEALED BIDS FOR THE COLEMAN CREEK CULVERT REPLACEMENT - STRUCTURE ONLY Mark Cook gave background on the project and stated that the funding secured was the first-time staff had applied for grant funding through the Brian Abbott Fish Barrier Removal Program. Mark Cook continued that the timeline for this project is aggressive, however staff feels it's important to show that local government is poised to deliver this kind of project in a timely manner. Mark Cook added that procurement of this type of structure is lengthy, but the project is slated to remain on schedule. Discussion was held. Commissioner Cory Wright made a motion to approve a Notice of Call for Sealed Bids for the Coleman Creek Culvert Replacement - Structure Only. Vice -Chairman Laura Osiadacz seconded the motion. Motion passed. EASTON SCHOOL DISTRICT TRAFFIC CONTROL MEASURES REQUEST Mark Cook gave background on the ongoing traffic issues in Upper County with traffic bypassing I-90 during closures and construction. Mark Cook stated that staff received a request from the Easton School District for the deployment of interactive speed signs and crosswalk improvements in the area of the school. Mark Cook added that the cost is around eighty-five hundred dollars ($8500). Discussion was held. Staff was directed to move forward with the request. Meeting adjourned at 2:26 pm 2020-03-09 MINUTES KITTITAS COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Laura Osiadacz, Vice -Chairman BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 00 — d5 DEMONSTRATING THE BOARD OF COUNTY COMMISSIONERS SUPPORT FOR AIRPORT AID APPLICATION TO THE FEDERAL AVIATION ADMINISTRATION AND THE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION AVIATION DIVISION FOR BOWERS FIELD RUNWAY 7/25 DESIGN AND AUTHORIZING THE DIRECTOR OF AIRPORT OPERATIONS TO EXECUTE THE AIRPORT AID APPLICATIONS WHEREAS: Kittitas County intends to submit Airport Aid Applications to Washington State Department of Transportation Aviation (WSDOT) for Design of Runway 7125 Rehabilitation at Bowers Field Airport (ELFT); and WHEREAS: The current anticipated total project funding is estimated to be $84,173; and WHEREAS: WSDOT requires local sponsors of airports to provide a minimum of a five percent (5%) match to all awarded grants for projects ineligible for Federal Aviation Administration (FAA) funding; and WHEREAS: The Airport Funding Application requires that funding applicants submit a Resolution of Support from the Board of County Commissioners, stipulating that local matching funds have been budgeted for the project; and WHEREAS: The Airport's portion of matching funds for this project is estimated at approximately $4,209, which is in the 2020 Airport Fund budget as fund reserve; NOW, THEREFORE BE IT RESOLVED the Kittitas County Board of County Commissioners declares it be in the best interest of Bower Field Airport, and does hereby support the funding request for Bowers Field Runway 7125 design and authorize the Director of Airport Operations to execute the Airport Aid Application; and BE IT FURTHER RESOLVED that the Kittitas County Board of County Commissioners have budgeted funds in the amount of approximately $4,209 to match funding for the project. DATED this 9th day of March 2020, at Ellensburg, Washington. }}}l}11111111111f1y/ est a $'QQrd - Julie Kjorsvik "Noll l l l l l }1t} ❑ Deputy Clerk of the Board- Mandy Buchholz BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON ABSENT Brett Wachsmith, Chair &Ln , Vice Chair Cory Wright, Commissioner BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. -01(9 DEMONSTRATING THE BOARD OF COUNTY COMMISSIONERS SUPPORT FOR AIRPORT AID APPLICATION TO THE FEDERAL AVIATION ADMINISTRATION AND THE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION AVIATION DIVISION FOR BOWERS FIELD RUNWAY 7/25 REHABILITATION AND AUTHORIZING THE DIRECTOR OF AIRPORT OPERATIONS TO EXECUTE THE AIRPORT AID APPLICATIONS WHEREAS: Kittitas County intends to submit Airport Aid Applications to Washington State Department of Transportation Aviation (WSDOT) for the Construction of the Runway 7/25 Rehabilitation Project at Bowers Field Airport (ELI); and WHEREAS: The current anticipated total project funding is estimated to be $1,230,757; and WHEREAS: WSDOT requires local sponsors of airports to provide a minimum of a 5% match to all awarded grants for projects ineligible for Federal Aviation Administration (FAA) funding; and WHEREAS: The Airport Funding Application requires that funding applicants submit a Resolution of Support from the Board of County Commissioners, stipulating that local matching funds have been budgeted for the project; and WHEREAS: The Airport's portion of matching funds for this project is estimated at approximately $61,538, which is in the Airport budget as fund reserve; NOW, THEREFORE BE IT RESOLVED the Kittitas County Board of County Commissioners declares it be in the best interest of Bower Field Airport, and does hereby support the funding request for Bowers Field Runway 7125 Rehabilitation and authorize the Director of Airport Operations to execute the Airport Aid Application; and BE IT FURTHER RESOLVED that the Kittitas County Board of County Commissioners have budgeted Airport funds in the amount of approximately $61,538 to match funding for the project. DATED this 9th day of March 2020, at Ellensburg, Washington. 0Mlss/0ti%,, 2l� =A�s := ~le rk of the B- Julie Kjorsvik ❑ Deputy Clerk of the Board- Mandy Buchholz BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON ABSENT Brett Wachsmith, Chair T-�:o Osia acz, Vice Chair r Cory Wright, Commissioner BOARD OF COUNTY COYMSSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. DEMONSTRATING THE BOARD OF COUNTY COMMISSIONERS SUPPORT FOR AIRPORT AID APPLICATION TO THE FEDERAL AVIATION ADMINISTRATION AND THE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION AVIATION DIVISION FOR BOWERS FIELD AND AUTHORIZING THE DIRECTOR OF AIRPORT OPERATIONS TO EXECUTE THE AIRPORT AID APPLICATIONS WHEREAS: Kittitas County is currently working to finalize the Environmental Assessment (EA) supporting the Airport Capital Improvement Plan; and WHEREAS: Preliminary environmental analysis has identified sufficient wetland and flooding making completion of the Environmental Assessment unlikely without additional environmental analysis exceeding current project funding; and WHEREAS: Kittitas County intends to submit Airport Aid Applications to the Federal Aviation Administration (FAA) and Washington State Department of Transportation Aviation (WSDOT) for an (EA) — Advanced Design at Bowers Field airport (ELN) generating the additional analysis required for the FAA to make the required environmental determination supporting the Airport Capital Improvement Plan; and WHEREAS: The current anticipated total project funding is estimated to be $444,000, with $400,000 using FAA Non -primary Entitlement (NPE) funds; and WHEREAS: FAA requires local sponsors of airports to provide a 10% match to all awarded grants; and WHEREAS: WSDOT may be able to assist Kittitas County meeting grant match obligations by providing half of the local match (equal to 50/6); and WHEREAS: The Airport Funding Application requires that funding applicants submit a Resolution of Support from the Board of County Commissioners, stipulating that local matching funds have been budgeted for the project; and WHEREAS: The Airport's portion of matching funds for this project (without WSDOT funding assistance) is estimated at approximately $44,000, which is in the Airport budget as fund reserve; NOW, THEREFORE BE IT RESOLVED the Kittitas County Board of County Commissioners declares it be in the best interest of Bower Field Airport, and does hereby support the grant match funding request supporting additional EA work for Bowers Field and authorize the Director of Airport Operations to execute the Airport Aid Application; and BE IT FURTHER RESOLVED that the Kittitas County Board of County Commissioners have budgeted funds in the amount of approximately $44,000 to match funding for the proj ect. DATED this 9th day of March 2020, at Ellensburg, Washington. 0 Nerk of the -*W- Julie Kjorsvik �/'''`s1 ❑ D L1 %IF er of the Board- Mandy Buchholz BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON ABSENT Brett Wachsmith, Chair C Osia acz, Vice Chair Cory Wright, Commissioner BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. � � �J AUTHORIZING THE CHAIR'S SIGNATURE ON WATERSHED SCIENCE AND ENGINEERING TASK ORDER NO.7 AMENDMENT NO.2 - REECER CREEK FEMA FLOOD HAZARD ANALYSIS AND MAPPING WHEREAS: Watershed Science and Engineering (WSE) is an approved professional service provider selected from an open solicitation and master contract award process in 2017; and WHEREAS: Public Works has received a grant from the Federal Emergency Management Agency supporting flood hazard analysis and mapping for approximately seven (7) mules of Reecer Creek; and WHEREAS: WSE has Task Order No. 7 requested by Public Works supporting the FEMA grant award; and WHEREAS: The Scope of Budget and Budget for Task Order No. 7 must be revised to meet the Federal Emergency Management Agency's requirements to complete this project requiring Board of County Commissioners authorization. NOW, THEREFOREBE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby authorize the Chair's signature on WSE Task Order No. 7 Amendment 2; Reecer Creek FEMA Flood Hazard Analysis and Mapping. DATED this 9h day of March 2020, at Ellensburg, Washington. BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON ABSENT Brett Wachsmith, Chairman Attest: CL2 C—) Clerk of the Board- Julie Kjorsvik E aura acz, Vice -Chairman ❑ Deputy Clerk of the Board- Mandy Buchholz Cory Wright, Commissioner Cot E5 ... TO) NF L K'� ^��, KITTZTAEi CO DEPARTMENT OF PUBLIC WORKS t KITTITAS COUNTY Formal Task Order Document WATERSHED Science & Engineering Task Order Number 7 Amendment 2 Maximum Amount Payable $64,980 Completion Date 12/31/2020 The general provisions and clauses of Local Agency Agreement Number KCPW2017- 19E["2 shall be in full force and effect for this Task Order. Location of Project: Kittitas County Project Title: Reecer Creek FEMA Flood Hazard Analysis and Mapping Amendment Summary: This amendment to Task Order No. 7 changes the Scope of Work and increases the budget. Description of Work added to Existing Scope of Work: FEMA is expected to issue a Letter of Final Determination for Kittitas County county -wide map updates in April 2020. Those updated maps will become effective six months later, in October 2020. WSE will update the Reecer Creek LOMR study materials to tie into the updated FEMA mapping: WSE will acquire and review updated FEMA modeling and mapping; update the Reecer Creek LOMR hydraulic model to tie into updated FEMA models; and update Floodplain Workmaps and Annotated Flood Insurance Rate Maps for the LOMR showing tie-ins to preliminary mapping. Cost Estimate: $5,000 is added to the Maximum Amount Payable, increasing the current maximum amount payable from $59,980 to $64,980. Project Schedule: There is no change to the project schedule. The completion date remains 1213112020 Agency Signature: Consultant Signature Date: Date: Feb 27, 2020 BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2020 -Q49 HIGHWAY INFRACTRUCTURE FUNDING AWARD WHEREAS: Highway Infrastructure funds were awarded to Kittitas County in 2018 in the amount of $56,439 (Urban) and $73,143 (Rural); and WHEREAS: Kittitas County Public Works has current projects on the State Transportation Improvement Plan that qualify and require additional funding; and WHEREAS: Kittitas County Public Works is proposing a project award list to the Board of County Commissioners for funding consideration; and NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby award Highway Infrastructure (HIP) funding in the amount defined as attached to said resolution. DATED this'9th day of March 2020, at Ellensburg, Washington. Attest: Clerk of the Board- Julie Kjorsvik ❑ Deputy Clerk of the Board- Mandy Buchholz k` �G551�4M1+S I r!!! o CoUJN o'���� BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON ASSENT Brett Wachsmith, Chairman a Os' acz, Vice -Chairman Cory Wright, Commissioner HIGHWAY INFRACTRUCTURE FUNDING 1. Bullfrog Road — Road Number 922751VIilepost 0.00 — 2.70; Kittitas County Public Works Projcct Number RC2002-ST; County Road Project Number (CRP) 300-200; Resolution No. 2020-024; Rural $73,143 2. University Way and Reecer Creek Intersection Signal; Kittitas County Public Works Project Number RC1592-F 1; County Road Project Number (CRP) 293-18; Resolution No. 2019-028; Urban $56,439 BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2020 - SURFACE TRANSPORTATION BLOCK GRANT AWARDS WHEREAS: Federal Transportation Funding is available to local agencies via the Surface Transportation Block Grant (STBG) projects administered by Kittitas County; and WHEREAS: Approximately $504,000 is available for rural and urban transportation improvement projects; and WHEREAS: Local agencies in the County submitted grant applications for calendar years 2018-2020 that were reviewed and scored by the STBG technical committee and awarded; and WHEREAS: City of Kittitas requests their award (Resolution 2018-088) for obligation in 2020 to be moved to 2021 for project funding; and WHEREAS: Kittitas County Public Works has projects that need additional funding and can receive obligated funds for 2020 due the request by City of Kittitas to move their obligation out to 2021 on awarded funds; NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby award additional STBG Grant funding in the amount defined as attached to said resolution. DATED this 9th day of March 2020, at Ellensburg, Washington. BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON ABSENT ��t}t1111 I I f Irl lrrr11�' MIS�si�,z`,,, Brett Wachsmith, Chairman ��,�,oM ~� l Aihejklyd- Julie Kjorsvik Laura iad , Vice -Chairman ..ePutyPtgl&if the Board- Mandy Buchholz Cory Wright, Commissioner SURFACE TRANSPORTATION BLOCK GRANT FUNDING 1. Bullfrog Road — Road Number 92275 Milepost 0.00 — 2.70; Kittitas County Public Works Project Number RC2002-ST; County Road Project Number (CRF) 300-200; Resolution No. 2020-024; Rural $446,000 2. University Way and Reecer Creek Intersection Signal; Kittitas County Public Works Project Number RCI 592-F1; County Road Proj ect Number (CRP) 293-18; Resolution No. 2019-028; Urban $61,000 KITTITAS COUNTY AIRPORT DEPARTMENT OF PUBLIC WORKS LEASE THIS LEASE made and entered into this 1 st day of January, 2020 by and between Kittitas County, a municipal corporation in the State of Washington, hereinafter referred to as the LESSOR, and Ellensburg Pallets LLC, a Washington Corporation with a Washington, Secretary of State UBI number of 603402078, hereinafter referred to as the LESSEE. WITNESSETH: The Lessor hereby agrees to lease to the Lessee, and the Lessee hereby agrees to lease from the Lessor, the following described real property (hereinafter the "Property"): See Exhibit `A" attached hereto, also described as: The North 305.00 feet of Lot C-38 of that certain Record of Survey recorded in Book 42, Page 170, under Auditor's File No. 202001150034, records of Kittitas County, Washington. Containing 99,630 square feet. Kittitas County reserves the right of access to the Southern portion of said Lot C-38 for Kittitas County and any assigns by a 20' wide access, the centerline of which is described as follows: Beginning at the Northwest corner of Lot C-38, thence N88009151"E, 57.70 along the North line of said lot to the true point of beginning of 20' wide strip; Thence S05°12122"E, 156.65 feet; Thence S3038114"E, 188.73 feet to the South line of lease area and terminus of 20' wide strip. AND Three (3) buildings upon Lot C-38 of the Kittitas County Amended Binding Site Plan described as (1) 800 square foot Quonset and (1)168 square foot Cider Block Building. This lease is made in accordance with Chapter 2.81 KCC. This lease is subject to the provisions of Chapter 59.12 RCW as currently existing of hereafter amended. 1. 2020. TERM: The term of this lease shall be 5 years and will commence on the Is' day of January Ellensburg Pallet — Industrial Area PAGE 1 KITTITAS COUNTY AIRPORT 2. RENT: Rent shall be paid in advance on an annual basis, with the first payment due on or before the 1st day of January of each year and continuing thereafter until termination of this lease. The rental for each year shall be as follows: Term Rental Rate (Ground Lease) ($.14 per Sq. Ft) Not Includine Leasehold Tax* 01101/20-12131/20 $13,948.20 01/01121-12131/21 $ 13,948.20 01/01/22 —12/31 /22 ,948.20 01/01/23 —12/31123 _"I $ 13,948.20 01/01/24 —12/31/24 $ 13,948.20 01/01/25 Renegotiate *The current Leasehold Excise Tax Rate is 12.84% as determined by the State of Washington and is subject to change. Term Rental Rate for Building(s) ($•1225 per Sq. Ft) N2t Including Leasghold Tax* 01/01/20 — 121 1120 $3,127.96 01/01/21-12131/21 $3,127.96 01101 22 — 12/3 1122 $3,127.96 01/01L23 —12/31/23 $3,127.96 01/01/24 —12/31124 $3,127.96 01/01/25 Renegotiate —d `The current Leasehold Excise Tax Rate is 12.84% as determined by the State of Washington and is subject to change. A. JanuM 1 2020 through December 31 2024. LESSEE promises and agrees to pay rent to LESSOR at the rate of ($0.14 per square foot) per year for the leased premises, made on or before the 10th day of each month in which such payment is due. This is the "then current rate" per square foot of leased property used for "aeronautical purposes" as set by Bowers Field. Payments shall be made to Kittitas County Department of Public Works. Any rental payment past due shall accrue a delinquency charge of eighteen percent (181/o) per annum, levied monthly. B. For that area only used for storage, manufacturing, warehousing and/or other business uses associated with pallet construction, reconstruction and distribution, LESSEE promises and agrees to pay rent to LESSOR at the rate of ($0.14 per square foot) per year for the leased premises, made on or before the 10' day of each month in which such payment is due. The rate for this square footage shall be in lieu of the rate established in Paragraph A above and is not additive for that square footage that is used. PAGE 2 KITTITAS COUNTY AIRPORT C. January 1.2021: Effective this date, the monthly lease payment shall be increased by one and one-half percent (1.5%) as a set lease rate increase. The lease rate shall increase by 1.5% each year thereafter, i.e. January 1, 2019/2020/2021/2022. 3) ADJUSTMENT OF RENTAL., Effective January 1, 2024, the United States Bureau of Labor Statistics Consumer Price Index (CPI), Seattle -Everett Metropolitan Area, All Urban Consumers - Base Year 1984 average shall be computed for the years 2019 through 2023. If the CPI average is higher for the previous five (5) years than the 1.5% per year used the previous five (5) years, the rate increase applicable January 1, 2024, shall be this average CPI increase. This new average rate increase shall be used for the next five (5) calendar years, i.e. January 1, 2024 through 2028. Effective January 1, 2024, the adjustment of the lease rate shall be accomplished in a similar manner. The previous five (5) years US Bureau of Labor Statistics CPI average will be computed (2019 through 2023) and compared to the increase made over the preceding five (5) years. The higher rate shall apply for the next five (5) years. This methodology shall be used throughout the remaining years of the agreement The rent shall not decrease in the event of a decrease in the Consumer Price In. over any five (5) year period. If the average CPI for any five-year period is less than the rate used the previous five (5) years, the higher rate shall continue to apply. Modifications to the rental rate per square foot of airport property shall be based on the then current "aviation" (direct aeronautical) or "commercial" (non -aeronautical) standard rate as set by LESSOR and the specific property areas being leased. 4. LEASEHOLD TAX: In addition to any rental herein provided, the Lessee shall pay to the Lessor the leasehold tax as set forth by the State of Washington in Chapter 61, Laws of 1976, Second Executive Session (R.C.W. 82.29A) or as amended. The tax shall be due and payable at the same time the rental charged herein is due and payable. 5. FIRE PROTECTION ASSESSMENT In addition to any rental herein provided, the Lessee shall pay a fee which shall be in lieu of taxes for fire protection services. The annual rate shall be based upon the annual fire assessment determined by the Kittitas County Assessor and Kittitas Valley Fire & Rescue to be calculated on January l st of the current year. The assessment shall be pro -rated monthly, due and payable concurrently with the monthly lease payment. 6. UTILITIES: The Lessee shall pay for extension of and all utility services supplied to the premises. Any such extensions shall be subject to the advance review of the Lessor. 7. PURPOSE: It is understood by Lessee that only construction and repair of wooden, plastic, or metal commercial pallets may be conducted on the premises. In the event that the Lessee conducts any other business or operations other than pallet construction and pallet repair, the Lessor may terminate this lease by giving ninety (90) days written notice to Lessee, notwithstanding the notice provisions of Section 22 herein. In the event of termination by Lessor PAGE 3 KITTITAS COUNTY AIRPORT pursuant to this section, all rents shall be pro -rated to the date Lessee shall have restored the premises to the Lessor in accordance with the terms of the lease agreement governing Lessee's duties to restore the premises to Lessor upon expiration of the lease term. 8. RULES AND REGULATIONS: The Lessee agrees to comply with all pertinent rules and regulations of the federal, state and local governments, as well as the rules, regulations, ordinances, and minimum standards of the Kittitas County Airport (Bowers Field), as are presently in effect and may in the future be adopted. The rules, regulations, ordinances and minimum standards of the Kittitas County Airport (Bowers Field) are made a part of this Agreement and shall have the same effect as though written herein. A copy of the Kittitas County Airport Standards is on file in the office of the Kittitas County Department of Public Works. 9. IMPROVEMENTS: Upon termination of this lease, for whatever reason and under whatever circumstances, all improvements remaining upon the leased premises become the property of Lessor, free and clear, without any liability of Lessor to Lessee. Should Lessor desire the removal of Lessee's improvements upon the date of lease termination, Lessor shall give Lessee written notice to remove all improvements and return the premises to its state as before the lease at least thirty (30) days prior to the termination date for the lease. Upon removal, the premises shall be left in a neat and orderly condition, without debris and shall be graded level. Should the premises not be left in such condition, after Lessee received such notice, Lessor may remove improvements and repair the premises and seek reimbursement from Lessee in any manner allowed by law. No construction may be made without prior obtaining of appropriate permits, the responsibility for which is that of Lessee. 10. REPAIRS: The maintenance and repair of the structures including, but not limited to, repair of roof, foundation and exterior walls and other improvements shall be the responsibility of the Lessee, including utilities within the leased area. The Lessee further agrees that it will not commit waste and that it will keep said premises in a safe, sanitary, neat, presentable, and otherwise good condition, and in general shall comply with all the applicable governmental rules, ordinances and regulations as may be required or imposed by such authorities on said premises and shall comply with any direction pursuant to law of any public officer or officers who shall be empowered to enforce local, state and federal rules, regulations and ordinances upon the Lessee with, respect to the said premises or the use, occupancy, or control thereof and shall not suffer any improper or offensive use of said premises. 11. AREA MAINTENANCE: Lessee shall, during the term of this lease, maintain the area between the building and boundary line of said lease to the satisfaction of the Lessor. The area shall be kept free of all debris, weeds and brush for the term of this lease. Lessee shall reimburse the Kittitas County Weed Board or Kittitas County Department of Public Works for any costs incurred in the event that the County Weed Board or Kittitas County Department of Public Works undertakes noxious weed or vegetation control measures. 12. INSURANCE: The Lessee shall obtain and maintain in force during the term of this agreement a liability insurance policy, which provides protection for bodily injury (including death) and PAGE 4 KITTITAS COUNTY AIRPORT property damage. Said insurance shall provide coverage by the Lessee to any employees or permittees of the Lessee, and shall name the Lessor as coinsured. (a) Liability insurance policy shall have the following provisions, at a minimum: (i) Premises and leased area liability coverage in an amount not less than $1,000,000 - each occurrence. (ii) Provide for not less than thirty (30) days in advance a written notice to Kittitas County regarding any material change or termination of the policy. (b) Lessee hereby releases Lessor of and from every and all right, claim and demand that Lessee may hereafter have against Lessor, its successors or assigns, arising out of or in connection with any loss or losses occasioned by fire and such items as are included under the normal extended coverage clauses of insurance policies, and does hereby waive all rights of subrogation in favor of insurance carriers against Lessor arising out of any losses occasioned by fire and such items as are included under the normal extended coverage clauses of fire insurance policies, and sustained by Lessee in or to the said premises and leased area. (c) The Lessee shall provide the Lessor with a copy of said insurance policy prior to the commencement date of this lease. 13. AIRPORT TRAFFIC: It is understood and agreed that the Lessee's use of said premises and leased area shall not in any manner interfere or restrict the use of aircraft landings, take -offs, storage of aircraft, taxiing, and movement of ground vehicles. Lessee shall comply with all rules and regulations of the Federal Aviation Administration, Washington State Department of Transportation Aeronautics Division, and the Kittitas County Airport Standards. 14. HiJNTING: Hunting or discharging of firearms will not be permitted on or from said premises or leased area. 15. NOTICES: Any notice given by one party to the other in connection with this agreement shall be in writing and shall be sent by certified or registered mail, return receipt requested as follows: (a) If to Lessor, addressed to: Kittitas County Department of Public Works 411 N. Ruby, Suite #1 Ellensburg, Washington 98926 (b) If to Lessee, addressed to: Valente Arellano Ellensburg Pallets LLC 900 Falcon Road Ellensburg, WA 98926 PAGE 5 KITTITAS COUNTY AIRPORT Notice shall be deemed to have been received on the third day after the date of mailing. 16. ATTORNEY FEES: In case Lessor shall bring suit to recover any rent due hereunder, or for breach of any provision of this lease, or to recover possession of the leased premises, or if Lessee shall bring any action for any relief against Lessor, declaratory or otherwise, arising out of this lease, the prevailing party shall recover reasonable attorney fees which shall be determined and taxed by the court as part of the costs of such action. 17. RIGHTS OF THE U.S. GOVERNMENT: The Lessor holds title to the Property herein leased, partially by virtue of a deed from the United States Government. A copy of said deed is available for inspection at the office of the Kittitas County Department of Public Works, hereto and made a part of this instrument as though fully set forth herein. Lessee agrees that it will do nothing which will cause the Lessor to be in violation of the terms of said deed. Lessee furthermore agrees that it has had ample opportunity to review said deed and is aware of all of the terms and conditions therein. 1$. ASSIGNMENT: The Lessee shall not assign this lease nor sublet any portion thereof without first obtaining the written consent of the Lessor. 19. HOLD HARK flLSS: The Lessee hereby agrees to defend, indemnify and hold harmless the Lesser from any and all claims or demands whatsoever arising out of any loss, damage, or injury to persons or property resulting from the Lessee's use or occupancy of said premises and leased area, or caused by the acts or neglect of the Lessee, his agents or employees. 20. BANKRUPTCY: It is further agreed and understood that in case of the insolvency or bankruptcy of the Lessee, or any assignment for the benefit of creditors or the appointment of a receiver for the Lessee, this lease shall be immediately forfeited and shall be of no further force and effect, and that the Trustee in Bankruptcy, Receiver, or Assignee for the benefit of creditors shall not have any rights whatsoever in the demised premises. 21. DEFAULT: In the event the Lessee shall fail to comply with any of Lessee's commitments, duties or responsibilities under this lease, or any of its conditions or terns as herein stated, the Lessor may terminate this lease by giving ten (10) days written notice of the conditions or terms being violated. If said failures are not corrected within the ten (10) day period, this lease may be terminated and the Lessor shall be entitled to peaceably retake possession of the premises. 22. MODIFICATION OR TERMINATION: Lessee and Lessor agree that Lessor may, at Lessor's sole discretion, modify the terms of this lease in whole or in part, including but not limited to any term or condition of this lease, including cancelling the unexpired portion of this lease and re -letting the property to another tenant, in the event that any regulation governing airports or county property is amended in a way that impacts the Lessor's ability to lease, use, control, protect, or maintain the Property. For the purposes of this section, "regulation" is defined to include, but is not limited to: case law interpreting any rule or regulation; any federal rules and regulations, including Federal Aviation Administration rules and regulations; state rules and regulations; and local rules, regulations and ordinances. In the event that Lessor shall elect to modify or terminate this lease, Lessor shall do so only upon one hundred twenty (120) days written notice, notifying Lessee, at Lessee's address of record, that the lease to which this applied is being so modified or terminated. PAGE 6 KITTITAS COUNTY AIRPORT Upon receipt of such notification, and in the event the notification specified modification of the lease short of termination, Lessee shall have sixty (60) days in which to notify Kittitas County of Lessee's intention to continue the lease as modified or of Lessee's intention to treat the lease as terminated. In the event that Lessee elects to treat the lease as terminated, all rents shall be pro -rated to the date Lessee shall have restored the premises to the Lessor in accordance with the terms of the lease agreement governing Lessee's duties to restore the premises to Lessor upon expiration of the lease term. It is further agreed that neither such modification or termination of this lease nor any subsequent re -letting of the premises, in whole or in part, shall give rise to any cause of action for damages or any other form of relief by Lessee against Lessor or any successor lessee. In the event of such modification or termination, Lessee understands that other than a refund of any unearned rent prorated to the date Lessee has restored the premises to Lessor, Lessee shall have no claim for compensation as occasioned by said modification or termination. 23. WAIVER: No assent, express or implied, by the Lessor to any breach of any of Lessee's covenants, agreements, conditions or terms hereof shall be deemed or taken to be a waiver of any succeeding breach of any covenant, agreement, condition or term hereof. 24. VENUE. In the event of any litigation between Lessor and Lessee arising out of this lease, the venue for such action shall lie in Kittitas County, notwithstanding any contrary provision of the Revised Code of Washington. 25. APPLICAaILITY: The covenants, agreements, terms and conditions contained in this lease shall apply to and be binding upon Lessor and Lessee and their respective heirs, executors, administrators, successor and assigns. 26. INTEGRATION: Exhibits and Recitals are incorporated herein by this reference. This Lease embodies the entire agreement between the parties with respect to the subject matter herein contained. No amendments or modifications hereof shall be enforceable unless in writing, signed by the party to be charged. PAGE 7 KITTITAS COUNTY AIRPORT IN WITNESS WHEREOF, the Lessor and Lessee have signed their names and affixed their seals the day and year first above written. Attest: Clerk of the Board- Julie Kjorsvik \,\` ❑ Deprurty'Clerk of the Board- Mandy B _ o LESSOR: BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON ABSENT Brett Wachsmith, Chairman ONe z, Vice -Chairman uchholz Cory Wright, Commissioner LESSEE: ELLENSBURG PALLETS LLC Address: 900 Falcon Road Ellensburg, WA 98926 PAGE 8 KITTITAS COUNTY Exhibit A: Legal Description of Property AIRPORT The North 305.00 feet of Lot C-38 of that certain Record of Survey recorded in Book 42, Page 170, under Auditor's File No. 202001150034, records of Kittitas County, Washington. Containing 99,630 square feet. Kittitas County reserves the right of access to the Southern portion of said Lot C-38 for Kittitas County and any assigns by a 20' wide access, the centerline of which is described as follows: Beginning at the Northwest corner of Lot C-38, thence N88009151"E, 57.70 along the North line of said lot to the true point of beginning of 20' wide strip; Thence S05012'22"E, 156.65 feet; Thence S303811411E, 188.73 feet to the South line of lease area and terminus of 20' wide strip. AND Three (3) buildings upon Lot C-38 of the Kittitas County Amended Binding Site Plan described as (1) 800 square foot Quonset and (1)168 square foot Cider Block Building. Situs Address: 900 Falcon Road Ellensburg, WA 98926 PAGE 9 Page 1 of 1 Public Notice Kittitas County, Ellensburg WA This call for sealed bids is for the Design, Fabrication, Finishing and Transporting of a 60 foot Steel Modular Bridge. Bids are due by March 26, 2020 at 10:00 am, at which time bids will no Ionger be accepted. Bids will be opened at the office of Kittitas County Public Works, 411 North Ruby Street, Suite 1, Ellensburg, Washington on March 26, 2020 at 10:00 am. All bid proposals shall be accompanied by a bid proposal deposit in cash, certified check, cashier's check, or surety bond in an amount equal to five percent (511/o) of the amount of such bid proposal. Should the successful bidder fail to enter into such contract and furnish satisfactory performance and payment bonds within the time stated in the specifications, the bid proposal deposit shall be forfeited to the Kittitas County Public Works. The right is reserved to reject any and all bids and to waiver informalities in the bidding. Complete digital project bidding documents, including pians and specifications, are available at www.guestcdn.com. You may download the digital plan documents for $15 by inputting Quest project #6872103 on the website's Project Search page. Please contact QuestCDN.com at 952-233-1632 or info@questcdn.com for assistance in free membership registration, downloading, and working with this digital project information. Informational copies of maps, plans and specifications are on file for inspection at the Kittitas County Public Works, 411 North Ruby Street, Suite 1, Ellensburg, WA 98926. The Kittitas County in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 USC 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally -Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or seg in consideration for an award. The improvement for which bids will be received is described below: This Contract provides for the Design, Fabrication, Finishing and Transporting of a 60 -foot Steel Modular Bridge for Kittitas County Public Works, all in accordance with the attached Contract Plans, Contract Provisions, and the Standard Specifications. Specifications may be seen at the office of the Board of Commissioners and online at http://www.co.kittitas.wa.us/notices/ of the Publish. Daily Record: 03/12/2020; 03/19/2020 Daily Journal of Commerce: 03/12/2020; 03/19/2020 file W/C/Users/candie. leader/AppDataALoca/Packages/Microsoft.MicrosoftEdge_8wekyb3... 3/3/2020 Page 1 of 1 Public Notice Kittitas County, Ellensburg WA This call for sealed bids is for the Coleman Creek Culvert Replacement - Structure. Bids are due by March 26, 2020 at 10:00 a.m., at which time bids will no longer be accepted. Bids will be opened at the office of Kittitas County Public Works, 411 North Ruby Street, Suite 1, Ellensburg, Washington on March 26, 2020 at 10:00 a.m. All bid proposals shall be accompanied by a bid proposal deposit in cash, certified check, cashier's check, or surety bond in an amount equal to five percent (5%) of the amount of such bid proposal. Should the successful bidder fail to enter into such contract and furuish satisfactory performance and payment bonds within the time stated in the specifications, the bid proposal deposit shall be forfeiter) to the Kittitas County Public Works. The right is reserved to reject any and all bids and to waiver informalities in the bidding. Complete digital project bidding documents, including plans and specifications, are available at www.questcdzl.com. You may download the digital plan documents for $15 by inputting Quest project #6872181 on the website's Project Search page. Please contact QuestCDN.com at 952-233-1632 or info@questcdn.com for assistance in free membership registration, downloading, and working with this digital project information. Informational copies of maps, plans and specifications are on file for inspection at the Kittitas County Public Works, 411 North Ruby Street, Suite 1, Ellensburg, WA 98926. The Kittitas County in accordance with. Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 USC 2000d to 2000d4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally -Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sea in consideration for an award. The improvement for which bids will be received is described below: This Contract provides for the fabrication and transportation of a pre -cast flat slab bridge structure approximately 27 -feet long by 52 -feet wide. The work consists of flat slab prestressed superstructure and precast concrete substructure including weld ties, lifting embeds, and smooth bar dowels and the fabrication and transportation of reinforcing steel for the cast-in- place ast in- place traffic barrier, all in accordance with the attached Contract Plans, Contract Provisions, and the Standard Specifications. Not included in this work is installation the cast -in-place concrete traffic barrier. Specifications may be seen at the office of the Board of Commissioners and online at http:l/www.co.kittitas.wa.us/notices/ rY Lr of the Board � Publish: Daily Record: 03/12/2020; 03/19/2020 Daily Journal of Commerce: 0311212020; 03/19/2020 file:///C:/Userslcandie.leader/AppDatalLocallPackages/Microsoft.MicrosoftEdge 8wekyb3... 3/3/2020 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS STUDY SESSION STAFF REPORT STUDY SESSION DATE; March 9, 2020 ACTION REQUESTED: Request to Approve a Resolution to authorize the Director of Airport Operations Signature on Grant Application Documents for Bowers Field Runway 7/25 Design using 2020 Airport Fund Reserves BACKGROUND: During the 2019 State Legislative Session, the Board of County Commissioners submitted a Capital Budget Request supporting design for rehabilitating runway 7/25 at Bowers Field. That request is now bogged down with the Department of Commerce pending reauthorization from the legislature. The Director of Airport Operations now desires seeking funding support for the design effort from Washington State Aviation Division (WSDOT). A resolution stating Board authorization of grant matching funds is required with grant submittal. INTERACTION: Public Works/Airport Operations. RECOMMENDATION: Approve the Resolution to authorize the Director of Airport Operations signature on WSDOT grant application documents committing 2020 Airport Fund reserves as grant match. HANDLING: Return one original to Airport Operations ATTACHMENTS: Resolution. LEAD STAFF: Mark R. Cook, Director BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. DEMONSTRATING THE BOARD OF COUNTY COMMISSIONERS SUPPORT FOR AIRPORT AID APPLICATION TO THE FEDERAL AVIATION ADMINISTRATION AND THE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION AVIATION DIVISION FOR BOWERS FIELD RUNWAY 7/25 DESIGN AND AUTHORIZING THE DIRECTOR OF AIRPORT OPERATIONS TO EXECUTE THE AIRPORT AID APPLICATIONS WHEREAS: Kittitas County intends to submit Airport Aid Applications to Washington State Department of Transportation Aviation (WSDOT) for Design of Runway 7/25 Rehabilitation at Bowers Field Airport (ELN); and WHEREAS: The current anticipated total project funding is estimated to be $84,173; and WHEREAS: WSDOT requires local sponsors of airports to provide a minimum of a five percent (5%) match to all awarded grants for projects ineligible for Federal Aviation Administration (FAA) funding; and WHEREAS: The Airport Funding Application requires that funding applicants submit a Resolution of Support from the Board of County Commissioners, stipulating that local matching funds have been budgeted for the project; and WHEREAS: The Airport's portion of matching funds for this project is estimated at approximately $4,209, which is in the 2020 Airport Fund budget as fund reserve; NOW, THEREFORE BE IT RESOLVED the Kittitas County Board of County Commissioners declares it be in the best interest of Bower Field Airport, and does hereby support the funding request for Bowers Field Runway 7/25 design and authorize the Director of Airport Operations to execute the Airport Aid Application; and BE IT FURTHER RESOLVED that the Kittitas County Board of County Commissioners have budgeted funds in the amount of approximately $4,209 to match funding for the proj ect. DATED this 9th day of March 2020, at Ellensburg, Washington. Attest: ❑ Clerk of the Board- Julie Kjorsvik ❑ Deputy Clerk of the Board- Mandy Buchholz BOARD OF COUNTY COIVMSSIONERS KITTITAS COUNTY, WASHINGTON Brett Wachsmith, Chair Laura Osiadacz, Vice Chair Cory Wright, Commissioner KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS STUDY SESSION STAFF REPORT STUDY SESSION DATE: March 9, 2020 ACTION REQUESTED: Request to approve a Resolution to authorize the Director of Airport Operations Signature on Grant Application Documents for Bowers Field Runway 7/25 Construction using 2020 Airport Fund Reserves BACKGROUND: The Director of Airport Operations desires seeking funding support for the construction of runway 7/25 at Bowers Filed from Washington State Aviation Division (WSDOT). A resolution stating Board authorization of grant matching funds is required with grant submittal. INTERACTION: Public Works/Airport Operations. RECOMMENDATION: Approve the Resolution to authorize the Director of Airport Operations signature on WSDOT grant application documents committing 2020 Airport Fund reserves as grant match for Runway 7/25 construction. HANDLING: Return one original to Airport Operations. ATTACHMENTS: Resolution. LEAD STAFF: Mark R. Cook, Director. BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. DEMONSTRATING THE BOARD OF COUNTY COMtVIISSIONERS SUPPORT FOR AIRPORT AID APPLICATION TO THE FEDERAL AVIATION ADMINISTRATION AND THE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION AVIATION DIVISION FOR BOWERS FIELD RUNWAY 7/25 REHABILITATION AND AUTHORIZING THE DIRECTOR OF AIRPORT OPERATIONS TO EXECUTE THE AIRPORT AID APPLICATIONS WHEREAS: Kittitas County intends to submit Airport Aid Applications to Washington State Department of Transportation Aviation (WSDOT) for the Construction of the Runway 7125 Rehabilitation Project at Bowers Field Airport (ELI); and WHEREAS: The current anticipated total project funding is estimated to be $1,230,757; and WHEREAS: WSDOT requires local sponsors of airports to provide a minimum of a 5% match to all awarded grants for projects ineligible for Federal Aviation Administration (FAA) funding; and WHEREAS: The Airport Funding Application requires that funding applicants submit a Resolution of Support from the Board of County Commissioners, stipulating that local matching funds have been budgeted for the project; and WHEREAS: The Airport's portion of matching funds for this project is estimated at approximately $61,538, which is in the Airport budget as fund reserve; NOW, THEREFORE BE IT RESOLVED the Kittitas County Board of County Commissioners declares it be in the best interest of Bower Field Airport, and does hereby support the funding request for Bowers Field Runway 7125 Rehabilitation and authorize the Director of Airport Operations to execute the Airport Aid Application; and BE IT FURTHER RESOLVED that the Kittitas County Board of County Commissioners have budgeted Airport funds in the amount of approximately $61,538 to match funding for the project. DATED this 9th day of March 2020, at Ellensburg, Washington. BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Brett Wachsmith, Chair Attest: ❑ Clerk of the Board- Julie Kjorsvik Laura Osiadacz, Vice Chair ❑ Deputy Clerk of the Board- Mandy Buchholz Cory Wright, Commissioner KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS STUDY SESSION STAFF REPORT STUDY SESSION DATE: March 9, 2020 ACTION REQUESTED: Request to Approve a Resolution to authorize the Director of Airport Operations to Sign the Grant Application with the Federal Aviation Administration Funding Additional Environmental Assessment Work at Bowers Field Committing Airport Fund Reserves as Grant Match BACKGROUND: Kittitas County Airport consultant Century West Engineering has been working to complete the required Federal Aviation Administration (FAA) Environmental Assessment (EA) supporting the Airport Capital Facility Plan. Last year, preliminary design identified probable wetland and floodplain impacts requiring additional environmental work. The FAA is offering supplemental funding for the effort. The Board of County Commissioners is required to notice the FAA of grant match funding support as a condition of grant application. INTERACTION: Public Works/Airport Operations, RECONE%IENDATION: Approve the Resolution to Authorize the Director's signature on grant application documents. HANDLING: Return one original to Airport Operations, ATTACHMENTS: Resolution. LEAD STAFF: Mark R. Cook, Director. BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. DEMONSTRATING THE BOARD OF COUNTY COMNIISSIONERS SUPPORT FOR AIRPORT AID APPLICATION TO THE FEDERAL AVIATION ADMINISTRATION AND THE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION AVIATION DIVISION FOR BOWERS FIELD AND AUTHORIZING THE DIRECTOR OF AIRPORT OPERATIONS TO EXECUTE THE AIRPORT AID APPLICATIONS WHEREAS: Kittitas County is currently working to finalize the Environmental Assessment (EA) supporting the Airport Capital Improvement Plan; and WHEREAS: Preliminary environmental analysis has identified sufficient wetland and flooding making completion of the Environmental Assessment unlikely without additional environmental analysis exceeding current project funding; and WHEREAS: Kittitas County intends to submit Airport Aid Applications to the Federal Aviation Administration (FAA) and Washington State Department of Transportation Aviation (WSDOT) for an (EA) -- Advanced Design at Bowers Field airport (ELN) generating the additional analysis required for the FAA to make the required environmental determination supporting the Airport Capital Improvement Plan; and WHEREAS: The current anticipated total project funding is estimated to be $444,000, with $400,000 using FAA Non -primary Entitlement (NPE) funds; and WHEREAS: FAA requires local sponsors of airports to provide a 10% match to all awarded grants; and WHEREAS: WSDOT may be able to assist Kittitas County meeting grant match obligations by providing half of the local match (equal to 5%); and WHEREAS: The Airport Funding Application requires that funding applicants submit a Resolution of Support from the Board of County Commissioners, stipulating that local matching funds have been budgeted for the project; and WHEREAS: The Airport's portion of matching funds for this project (without WSDOT funding assistance) is estimated at approximately $44,000, which is in the Airport budget as fund reserve; NOW, THEREFORE BE IT RESOLVED the Kittitas County Board of County Commissioners declares it be in the best interest of Bower Field Airport, and does hereby support the grant match funding request supporting additional EA work for Bowers Field and authorize the Director of Airport Operations to execute the Airport Aid Application; and BE IT FURTHER RESOLVED that the Kittitas County Board of County Commissioners have budgeted funds in the amount of approximately $44,000 to match funding for the proj ect. DATED this 9th day of March 2020, at Ellensburg, Washington. BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASFIFNGTON Brett, Wachsmith, Chair Attest: ❑ Clerk of the Board- Julie Kjorsvik Laura Osiadacz, Vice Chair ❑ Deputy Clerk of the Board- Mandy Buchholz Cory Wright, Commissioner KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS STUDY SESSION STAFF REPORT STUDY SESSION DATE: March 9, 2020 ACTION REQUESTED: Request to Approve a Lease for Lot C-38 of the Kittitas County Airport Amended Binding Site Plan along with buildings upon said Lot with Ellensburg Pallets, LLC. BACKGROUND: Ellensburg Pallets LLC has requested to extend their lease term for another five (5) year period for Lot C-38 of the Kittitas County Airport Binding Site Plan along with said buildings on the lot for continued distribution of new and refurbished pallets. Lot C-38 is located in the Industrial area at Bowers Field. INTERACTION: Ellensburg Pallets LLC has agreed to the new lease terns and current lease rate of fourteen (14) cents per square foot. They also requested to abandon use of one of the buildings on said lot as it no longer is necessary for operations. Public Works; Ellensburg Pallets, LLC RECOMMENDATION: Approve and sign the Lease for Lot C-38, along with said buildings of the Kittitas County Airport Amended Binding Site Plan with Ellensburg Pallets, LLC. HANDLING: Return one (1) original to Public Works ATTACHMENTS: Lease LEAD STAFF: Mark Cook, Director of Public Works ; KITTITAS COUNTY AIRPORT DEPARTMENT OF PUBLIC WORKS LEASE THIS LEASE made and entered into this 1 st day of January, 2020 by and between Kk tas County, a municipal corporation in the State of Washington, hereinafter referred to as the LESSOR, and Ellensburg Pallets LLC, a Washington Corporation with a Washington Secretary of State U131 number of 603402078, hereinafter referred to as the LESSEE. WITNESSETH: The Lessor hereby agrees to lease to the Lessee, and the Lessee hereby agrees to lease from the Lessor, the following described real property (benhudler the "Property"): See Exhibit `A" attached hereto, also described as: The North 305.00 feet of Lot C-38 of that certain Record of Survey recorded in Book 42, Page 170, under Auditor's File No. 202001150034, records of Kittitas County, Washington. Containing 99,630 square feet. Kittitas County reserves the right of access to the Southern portion of said Lot C-38 for Kittitas County and any assigns by a 20' wide access, the centerline of which is described as follows: Beginning at the Northwest corner of Lot C-38, thence N88009151"E, 57.70 along the North line of said lot to the true point of beginning of 20' wide strip; Thence S05012122"E,156.65 feet; Thence S3038114"E, 188.73 feet to the South line of lease area and terminus of 20' wide strip. AND Three (3) buildings upon Lot C-38 of the Kittitas County Amended Binding Site Plan described as (1) 800 square foot Quonset and (1)168 square foot Cider Block Building. This lease is made in accordance with Chapter 2.81 KCC. This lease is subject to the provisions of Chapter 59.12 RCW as currently existing of hereafter amended. 1. 2020. TERM: The term of this lease shall be 5 years and will commence on the ? day of January Ellensburg Pallet - Industrial t rea PAGE 1 KITTITAS COUNTY AIRPORT 2. RENT: Rent shall be paid in advance on an annual basis, with the first payment due on or before the 1st day of January of each year and continuing thereafter until termination of this lease. The rental for each year shall be as follows: Term Rental Rate (Ground Lease) ($.14 per Sq. Ft) Not In udine Leasehold ax* 01/01/20 — 12/31/20 01101121-12/31/21 $ 13,948.20 $13,948.20 01/01/22 712131122 $13,948.20 01/01/23 —12/31/23 $ 13,948.20 01/01/24-12131/24 $ 13,948.20 01/01/25 Renegotiate *The current Leasehold Excise Tax Rate is 12.84% as determined by the State of Washington and is subject to change. Term Rental Rate for Building(s) ($.1225 per Sq. Ft) Not Including Leasehold Tag* 01/O1 20 —121 1120 $3,127.96 01191/21 — la31121 $3,127.96 01Q1122 —1 31/22 $3,127.96 011Q1 /23 —12131123 $3,127.96 01/01/24 —12/31/24 $3,12796 01/01/25 Renegotiate *Ae current Leasehold Excise Tax Rate is 12.84%, as determined by the State of Washington and is subject to change. A. jqaM 1 2020 through December 31 2024. LESSEE promises and agrees to pay rent to LESSOR at the rate of ($0.14 per square foot) per year for the leased premises, made on or before the 10th day of each month in which such payment is due. This is the "then current rate" per square foot of leased property used for "aeronautical purposes" as set by Bowers Field. Payments shall be made to Kittitas County Department of Public Worms. Any rental payment past due shall accrue a delinquency charge of eighteen percent (18%) per annum, levied monthly. B. For that area only used for storage, manufacturing, warehousing and/or other business uses associated with pallet construction, reconstruction and distribution, LESSEE promises and agrees to pay rent to LESSOR at the rate of ($0.14 per square foot) per year for the leased premises, made on or before the 10' day of each month in which such payment is due. The rate for this square footage shall be in lieu of the rate established in Paragraph A above and is not additive for that square footage that is used. PAGE 2 KITT'ITAs COUNTY AIRPORT C. JW_UW 1.2021: Effective this date, the monthly lease payment shall be increased by one and one-half percent (1.5%) as a set lease rate increase. The lease rate shall increase by 1.5% each year thereafter, i.e. January 1, 2019120201202112022. 3) ADJUSTMENT OF RENTAL: Effective January 1, 2024, the United States Bureau of Labor Statistics Consumer Price Index (CPI), Seattle -Everett Metropolitan Area, All Urban Consumers - Base Year 1984 average shall be computed for the years 2019 through 2023. If the CPI average is higher for the previous five (5) years than the 1.5% per year used the previous five (5) years, the rate increase applicable January 1, 2024, shall be this average CPI increase. This new average rate increase shall be used for the next five (5) calendar years, i.e. January 1, 2024 through 2028. Effective January 1, 2024, the adjustment of the lease rate shall be accomplished in a similar manner. The previous five (5) years US Bureau of Labor Statistics CPI average will be computed (2019 through 2023) and compared to the increase nude over the preceding five (5) years. The higher rate shall apply for the next five (5) years. This methodology shall be used throughout the remaining years of the agreement The rent shall not decrease in the event of a decrease in the Consumer Price Index over any five (5) year period. If the average CFI for any five-year period is less than the rate used the previous five (5) years, the higher rate shall continue to apply. Modifications to the rental rate per square foot of airport property shall be based on the then current "aviation" (direct aeronautical) or "commercial" (non -aeronautical) standard rate as set by LESSOR and the spec property areas being leased. 4. LEASEHOLD TAX: In addition to any rental herein provided, the Lessee shall pay to the Lessor the leasehold tax as set forth by the State of Washington in Chapter 61, Laws of 1976, Second Executive Session (R-C.W. 82.29A) or as amended. The tax shall be due and payable at the same time the rental charged herein is due and payable. 5. FIRE PROTECTION ASSE MENT In addition to any rental herein provided, the Lessee shall pay a fee which shall be in lieu of taxes for fire protection services. The annual rate shall be based upon the annual fire assessment determuned by the Kittitas County Assessor and Kittitas Valley Fire & Rescue to be calculated on January I' of the current year. The assessment shall be pro -rated monthly, due and payable concurrently with the monthly lease payment. 6. UTILITIES: The Lessee shall pay for extension of and all utility services supplied to the premises. Any such extensions shall be subject to the advance review of the Lessor. 7. PURPOSE: It is understood by Lessee that only construction and repair of wooden, plastic, or metal commercial pallets may be conducted on the premises. In the event that the Lessee conducts any other business or operations other than pallet construction and pallet repair, the Lessor may terminate this lease by giving ninety (90) days written notice to Lessee, notwithstanding the notice provisions of Section 22 herein. In the event of termination by Lessor PAGE 3 KITTITAE COUNTY AIRPORT pursuant to this section, all rents shall be pro -rated to the date Lessee shall have restored the premises to the Lessor in accordance with the terms of the lease agreement governing Lessee's duties to restore the premises to Lessor upon expiration of the lease term 8. RULES AND REGULATIONS: The Lessee agrees to comply with all pertinent rules and regulations of the federal, state and local governments, as well as the rules, regulations, ordinances, and minimum standards of the Kittitas County Airport (Bowers Field), as are presently in effect and may in the future be adopted. The rules, regulations, ordinances and minimum standards of the Kittitas County Airport (Bowers Field) are made a part of this Agreement and shall have the same effect as though written herein. A copy of the Kittitas County Airport Standards is on file in the office of the Kittitas County Department of Public Works. 9. MT&QVEMENTS: Upon termination of this lease, for whatever reason and under whatever circumstances, all improvements remaining upon the leased premises become the property of Lessor, free and clear, without any liability of Lessor to Lessee. Should Lessor desire the removal of Lessee's improvements upon the date of lease termination, Lessor shall give Lessee written notice to remove all improvements and return the premises to its state as before the lease at least thirty (30) days prior to the termination date for the lease. Upon removal, the premises shall be left in a neat and orderly condition, without debris and shall be graded level. Should the premises not be left in such condition, after Lessee received such notice, Lessor may remove improvements and repair the premises and seek reimbursement from Lessee in any manner allowed by law. No construction may be made without prior obtaining of appropriate permits, the responsibility for which is that of Lessee. 10. REPAIRS: The maintenance and repair of the structures including, but not limited to, repair of roof, foundation and exterior walls and other improvements shall be the responsibility of the Lessee, including utilities within the leased area. The Lessee fiu-ther agrees that it will not commit waste and that it will keep said premises in a safe, sanitary, neat, presentable, and otherwise good condition, and in general shall comply with all the applicable governmental rules, ordinances and regulations as may be required or imposed by such authorities on said premises and shall comply with any direction pursuant to law of any public officer or officers who shall be empowered to enforce local, state and federal rules, regulations and ordinances upon the Lessee with respect to the said premises or the use, occupancy, or control thereof and shall not suffer any improper or offensive use of said premises. 11. AREA MAINTENAN E: Lessee shall, during the term of this lease, maintain the area between the building and boundary line of said lease to the satisfaction of the Lessor. The area shall be kept free of all debris, weeds and brush for the term of this lease. Lessee shall reimburse the Kittitas County Weed Board or Kittitas County Department of Public Works for any costs incurred in the event that the County Weed Board or Kittitas County Department of Public Works undertakes noxious weed or vegetation control measures. 12. INS CE: The Lessee shall obtain and maintain in force during the term of this agreement a liability insurance policy, which provides protection for bodily injury (including death) and PAGE 4 KiTTiTAS COUNTY AIRPORT property damage. Said insurance shall provide coverage by the Lessee to any employees or permittees of the Lessee, and shall name the Lessor as coinsured. (a) Liability insurance policy shall have the following provisions, at a minimum: (i) Premises and leased area liability coverage in an amount not less than $1,000,000 - each occurrence. (ii) Provide for not less than thirty (30) days in advance a written notice to Kittitas County regarding any material change or termination of the policy. (b) Lessee hereby releases Lessor of and from every and all right, claim and demand that Lessee may hereafter have against Lessor, its successors or assigns, arising out of or in connection with any loss or losses occasioned by fire and such items as are included under the normal exuded coverage clauses of in�e policies, and does hereby waive all rights of subrogation in favor of insurance carriers against Lessor arising out of any losses occasioned by fire and such items as are included under the normal extended coverage clauses of fire insurance policies, and sustained by Lessee in or to the said premises and leased area. (c) The Lessee shall provide the Lessor with a copy of said insurance policy prior to the commencement date of this lease. 13. AIRPQRT TRAFFIC: It is understood and agreed that the Lessee's use of said premises and leased area shall not in any manner interfere or restrict the use of aircraft landings, take -offs, storage of aircraft, taxiing, and movement of ground vehicles. Lessee shall comply with all rules and regulations of the Federal Aviation Administration, Washington State Department of Transportation Aeronautics Division, and the Kittitas County Airport Standards. 14. HUNTING: Hunting or discharging of firearms will not be permitted on or from said premises or leased area. 15. MUM: Any notice given by one party to the other in connection with this agreement shall be in writing and shall be sent by certified or registered mail, return receipt requested as follows: (a) If to Lessor, addressed to: Kittitas County Department of Public Works 411 N. Ruby, Shite #1 Ellensburg, Washington 98926 (b) If to Lessee, addressed to: Valente Arellano Ellensburg Pallets LLC 900 Falcon Road Ellensburg, WA 98926 PAGE 5 KITTITAS COUNTY AIRPORT Notice shall be deemed to have been received on the third day after the date of mailing. 16, ATTORNEY FEES: In case Lessor shall bring suit to recover any rent due hereunder, or for breach of any provision of this lease, or to recover possession of the leased premises, or if Lessee shall bring any action for any relief against Lessor, declaratory or otherwise, arising out of this lease, the prevailing party shall recover reasonable attorney fees which shall be determined and taxed by the court as part of the costs of such action. 17. RIGHTS OF THE U.S. GOVERNMENT: The Lessor holds title to the Property herein leased, partially by virtue of a deed from the United States Government. A copy of said deed is available for inspection at the office of the Kittitas County Department of Public Works, hereto and made a part of this instrument as though fully set forth herein. Lessee agrees that it will do nothing which will cause the Lessor to be in violation of the terms of said deed. Lessee fiutherimore agrees that it has had ample opportunity to review said deed and is aware of all of the terms and conditions therein. 18. ASSIGNMENT: The Lessee shall not assign this lease nor sublet any portion thereof without first obtaining the written consent of the Lessor. 19. HOLD HARMLESS: The Lessee hereby agrees to defend, indemnify and hold harmless the Lesser from any and all claims or demands whatsoever arising out of any loss, damage, or injury to persons or property resulting from the Lessee's use or occupancy of said premises and leased area, or caused by the acts or neglect of the Lessee, his agents or employees. 20. BANKRUPTCY: It is fiuther agreed and understood that in case of the insolvency or bankruptcy of the Lessee, or any assignment for the benefit of creditors or the appointment of a receiver for the Lessee, this lease shall be immediately forfeited and shall be of no further force and effect, and that the Trustee in Bankruptcy, Receiver, or Assignee for the benefit of creditors shall not have any rights whatsoever in the demised premises. 21. DEFAULT: In the event the Lessee shall fail to comply with any of Lessee's commitments, duties or responsibilities under this lease, or any of its conditions or terms as herein stated, the Lessor may terminate this lease by giving ten (10) days written notice of the conditions or terms being violated. If said failures are not corrected within the ten (10) day period, this lease may be terminated and the Lessor shall be entitled to peaceably retake possession of the premises. 22. MODIFICATION OR TERMINATION: Lessee and Lessor agree that Lessor may, at Lessor's sole discretion, modify the terms of this lease in whole or in part, including but not limited to any term or condition of this lease, including cancelling the unexpired portion of this lease and re -letting the property to another tenant, in the event that any regulation governing airports or county property is amended in a way that impacts the Lessor's ability to lease, use, control, protect, or maintain the Property. For the purposes of this section, "regulation" is defined to include, but is not limited to: case law interpreting any Wile or regulation; any federal rules and regulations, including Federal Aviation Administration rules and regulations; state rules and regulations; and local rules, regulations and ordinances. In the event that Lessor shall elect to modify or terminate this lease, Lessor shall do so only upon one hundred twenty (120) days written notice, notifying Lessee, at Lessee's address of record, that the lease to which this applied is being so modified or terminated. PAGE 6 KITTITAS COUNTY AIRPORT Upon receipt of such notification, and in the event the notification specified modification of the lease short of termination, Lessee shall have sixty (60) days in which to notify Kittitas County of Lessee's intention to continue the lease as modified or of Lessee's intention to treat the lease as terminated. In the event that Lessee elects to treat the lease as terminated, all rents shall be pro -rated to the date Lessee shall have restored the premises to the Lessor in accordance with the terms of the lease agreement governing Lessee's duties to restore the premises to Lessor upon expiration of the lease term. It is further agreed that neither such modification or termination of this lease nor any subsequent re -letting of the premises, in whole or in part, shall give rise to any cause of action for damages or any other form of relief by Lessee against Lessor or any successor lessee. In the event of such modification or termination, Lessee understands that other than a refund of any unearned rent prorated to the date Lessee has restored the premises to Lessor, Lessee shall have no claim for compensation as occasioned by said modification or termination. 23. WAIVER: No assent, express or implied, by the Lessor to any breach of any of Lessee's covenants, agreements, conditions or terms hereof shall be deemed or taken to be a waiver of any succeeding breach of any covenant, agreement, condition or term hereof. 24. VENUE. In the event of any litigation between Lessor and Lessee arising out of this lease, the venue for such action shall lie in Kittitas County, notwithstanding any contrary provision of the Revised Code of Washington. 25. APPLICABILITY: The covenants, agreements, terms and conditions contained in this lease shall apply to and be binding upon Lessor and Lessee and their respective heirs, executors, administrators, successor and assigns. 26. INTEGRATION: Exhibits and Recitals are incorporated herein by this reference. This Lease embodies the entire agreement between the parties with respect to the subject matter herein contained. No amendments or modifications hereof shall be enforceable unless in writing, signed by the party to be charged. PAGE 7 KITTITAa COUNTY AIRPORT IN WITNESS WHEREOF, the Lessor and Lessee have signed their names and affixed their seals the day and year first above written. Attest: ❑ Clerk of the Board- Julie Kjorsvik ❑ Deputy Clerk of the Board- Mandy Buchholz LESSOR: BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Brett Wachsmith, Chairman Laura Osiadacz, Vice -Chairman Cory Wright, Commissioner LESSEE: ELLENSBURG PALLETS LLC ;rte Address: 900 Falcon Road Ellensburg, WA 98926 RAGE 8 KITTITAS COUNTY AIRPORT Exhibit A: Legal Description of Property The North 305.00 feet of Lot C-38 of that certain Record of Survey recorded in Book 42, Page 170, under Auditor's File No. 202001150034, records of Kittitas County, Washington. Containing 99,630 square feet. Kittitas County reserves the right of access to the Southern portion of said Lot C-38 for Kittitas County and any assigns by a 20' wide access, the centerline of which is described as follows: Beginning at the Northwest corner of Lot C-38, thence N8800915111E, 57.70 along the North line of said lot to the true point of beginning of 20' wide strip; Thence S05012'22"E, 156.65 feet; Thence S3°38' 14"E, 188.73 feet to the South line of lease area and terminus of 20' wide strip. Three (3) buildings upon Lot C-38 of the Kittitas County Amended Binding Site Plan described as (1) 800 square foot Quonset and (1)168 square foot Cider Block Building. Situs Address: 900 Falcon Road Ellensburg, WA 98926 PAGE 9 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMNUSSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: March 9, 2020 TOPIC: Amendment to Watershed Sciences and Engineering Task Order ACTION REQUESTED: Approve a Resolution to Authorize the Chair's Signature on Watershed Science and Engineering Task Order No. 7 Amendment No. 2. LEAD STAFF: Arden Thomas RECOMMENDATION: Approve a Resolution to Authorize the Chair's Signature on Watershed Science and Engineering Task Order No. 7 Amendment No. 2. BRIEFING SUMMARY: • Kittitas County has contracted with Watershed Sciences and Engineering to conduct a flood hazard analysis at Reccer Creek and update the Federal Emergency Management Agency (FEMA) flood map. Funding for this work is from FEMA and the Flood Control Zone District * FEMA has identified additional work that needs to be done to complete this project. This additional work is needed to tie-in the new mapping with the new flood maps due April 2020. • This additional work is necessary for the County to meet its grant deliverables. • This additional work will result in an increase in Task Order cost. • There is sufficient funding in the Flood Control Zone District budget to cover the identified cost increase. • Staff recommends that the Board of County Commissioners approve this scope of work and cost increase. BACKGROUND: On October 10th, 2017 the Board of County Commissioners authorized Chair Signature on a Task Order No. 7 with Watershed Sciences and Engineering to conduct Reecer Creek Flood Hazard Analysis and Mapping. Recently, the Federal Emergency Management Agency (FEMA) has identified additional work that needs to be done before the project is completed. This additional work is needed to tie-in the new Reecer Creek flood mapping with the new flood mapping that will be issued by FEMA this year. Task Order No. 7 has been amended to reflect the increase in project scope and budget. There was a previous amendment which extended the timeline only (no increase in cost). Page 1 of 2 PUBLIC WORKS BOARD OF COUNTY CONMSSIONERS WORK SESSION STAFF REPORT DISCUSSION: The work identified by Watershed Sciences and Engineering is necessary for the County to meet its grant deliverables for the FEMA grant funding. FISCAL EMPACTS: The cost increase is $5,000, increasing the maximum amount payable under this task order from $59,980 to $64,980. There is sufficient funding in the Flood Control Zone District budget to cover the identified cost increase. A portion of the increased cost will be covered by cost savings in other costs covered by our FEMA grant. ATTACHMENTS: Resolution; Watershed Science and Engineering Task Order No. 7 Amendment No. 2. Page 2 of 2 PUBLIC WORKS BOARD OF COUNTY CONIlVIISSIONERS WORK SESSION STAFF REPORT BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. AUTHORIZING THE CHAIR'S SIGNATURE ON WATERSHED SCIENCE AND ENGINEERING TASK ORDER NO.7 AMENDMENT NO.2 - REECER CREEK FEMA FLOOD HAZARD ANALYSIS AND MAPPING WHEREAS: Watershed Science and Engineering (WSE) is an approved professional service provider selected from an open solicitation and master contract award process in 2017; and WHEREAS: Public Works has received a grant from the Federal Emergency Management Agency supporting flood hazard analysis and mapping for approximately seven (7) miles of Reecer Creek; and WHEREAS: WSE has Task Order No. 7 requested by Public Works supporting the FEMA grant award; and WHEREAS: The Scope of Budget and Budget for Task Order No. 7 must be revised to meet the Federal Emergency Management Agency's requirements to complete this project requiring Board of County Commissioners authorization. NOW, THEREFOREBE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby authorize the Chair's signature on WSE Task Order No. 7 Amendment 2; Reecer Creek FEMA Flood Hazard Analysis and Mapping. DATED this 9h day of March 2020, at Ellensburg, Washington. BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Brett Wachsmith, Chairman Attest: ❑ Clerk of the Board- Julie Kjorsvik Laura Osiadacz, Vice -Chairman ❑ Deputy Clerk of the Board- Mandy Buchholz Cory Wright, Commissioner GC vJ*S ...mnuc DEPARTMENT OF PUBLIC WORKS 1anWA3 COUNTY Formal Task Order Document WATERSHED Science & Engineering Task Order Number 7 Amendment 2 Maximum Amount Payable $649980 Completion Date 12/31/2020 The general provisions and clauses of Local Agency Agreement Number KCPW2017- 19HYD2 shall be in full force and effect for this Task Order. Location of Project: Kittitas County Project Title: Reecer Creek FEMA Flood Hazard Analysis and Mapping Amendment Summary: This amendment to Task Order No. 7 changes the Scope of Work and increases the budget. Description of Work added to Existing Scope of Work: FEMA is expected to issue a Letter of Final Determination for Kittitas County county -wide map updates in April 2020. Those updated maps will become effective six months later, in October 2020. WSE will update the Reecer Creek LOMR study materials to tie into the updated FEMA mapping: WSE will acquire and review updated FEMA modeling and mapping; update the Reecer Creek LOMR hydraulic model to tie into updated FEMA models; and update Floodplain Workmaps and Annotated Flood Insurance Rate Maps for the LOMR showing tie-ins to preliminary mapping. Cost Estimate: $5,000 is added to the Maximum Amount Payable, increasing the current maximum amount payable from $59,980 to $64,980. Project Schedule: There is no change to the project schedule. The completion date remains 12/31/2020 Agency Signature: Date: r Consultant Signature: Date: Feb 27, 2020 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS STUDY SESSION STAFF REPORT STUDY SESSION DATE: March 9, 2020 ACTION REQUESTED: Request to approve a Resolution to award Highway Infrastructure Funding (Rural) and Highway Infrastructure Funding (Urban) Funds to Kittitas County Public Works. BACKGROUND: The 2018 Omnibus bill provided WA an additional $34.1 million in Highway Infrastructure funding of which Kittitas County was allocated $129,582 between urban and rural. Kittitas County has an obligation to WSDOT to stay current on awarded funding. Kittitas County has projects in need of funding, is current with obligations and recommends awarding the funds for Public Works projects in need of additional funding resources. INTERACTION: Public Works RECOMMENDATION: Approve the Resolution to award Highway Infrastructure Funding (Rural) and Highway Infrastructure Funding (Urban) Funds to Kittitas County Public Works. HANDLING: Return one original to Public Works ATTACHMENTS: Resolution; Highway Infrastructure Funding Project List LEAD STAFF: Mark R. Cook, Director BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2020 - HIGHWAY INFRACTRUCTURE FUNDING AWARD WHEREAS: Highway Infrastructure funds were awarded to Kittitas County in 2018 in the amount of $56,439 (Urban) and $73,143 (Rural); and WHEREAS: Kittitas County Public Works has current projects on the State Transportation Improvement Plan that qualify and require additional funding; and WHEREAS: Kittitas County Public Works is proposing a project award list to the Board of County Commissioners for funding consideration; and NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby award Highway Infrastructure (HIP) funding in the amount defined as attached to said resolution. DATED this 9th day of March 2020, at Ellensburg, Washington. Attest: ❑ Clerk of the Board- Julie Kj orsvik ❑ Deputy Clerk of the Board- Mandy Buchholz BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Brett Wachsmith, Chairman Laura Osiadacz, Vice -Chairman Cory Wright, Commissioner HIGHWAY INFRACTRUCTURE FUNDING 1. Bullfrog Road —Road Number 92275 iN ilepost 0.00 — 2.70; Kittitas County Public Works Project Number RC2002-ST; County Road Project Number (CRY) 300-200; Resolution No. 2020-024; Rural $73,143 2. University Way and Reecer Creek Intersection Signal; Kittitas County Public Works Project Number RCI 592-F 1; County Road Project Number (CRP) 293-18; Resolution No. 2019-028; Urban $56,439 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS STUDY SESSION STAFF REPORT STUDY SESSION DATE: March 9, 2020 ACTION REQUESTED: Request to approve a Resolution to award Unobligated Surface Transportation Block Grant Funds to Kittitas County Public Works. BACKGROUND: The Surface Transportation Block Grant (STBG) provides flexible funding to be used by localities for projects to preserve and improve the conditions and performance on eligible infrastructure. Kittitas County is lead in managing the funds that are awarded within Kittitas County. In the fiscal year of 2020, City of Kittitas is not in position to obligate an award of $504,000. Kittitas County proposes to move the City of Kittitas from 2020 to 2021 aligning the funding with the delivery of their project. Moving this award provides additional funding for 2020 needing obligation. Kittitas County has projects in need of funding that qualify for said funds. INTERACTION: Public Works RECOMMENDATION: Approve the Resolution to award 2020 STBG Grant Funding as recommended. HANDLING: Return one original to Public Works ATTACHMENTS: Resolution; STBG recommended project funding awards LEAD STAFF: Mark R. Cook, Director BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2020 - SURFACE TRANSPORTATION BLOCK GRANT AWARDS WHEREAS: Federal Transportation Funding is available to local agencies via the Surface Transportation Block Grant (STBG) projects administered by Kittitas County; and WHEREAS: Approximately $504,000 is available for rural and urban transportation improvement projects; and WHEREAS: Local agencies in the County submitted grant applications for calendar years 2018-2020 that were reviewed and scored by the STBG technical committee and awarded; and WHEREAS: City of Kittitas requests their award (Resolution 2018-088) for obligation in 2020 to be moved to 2021 for project funding; and WHEREAS: Kittitas County Public Works has projects that need additional funding and can receive obligated funds for 2020 due the request by City of Kittitas to move their obligation out to 2021 on awarded funds; NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby award additional STBG Grant funding in the amount defined as attached to said resolution. DATED this 9th day of March 2020, at Ellensburg, Washington. BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Brett Wachsmith, Chairman Attest: ❑ Clerk of the Board- Julie Kjorsvik Laura Osiadacz, Vice -Chairman ❑ Deputy Clerk of the Board- Mandy Buchholz Cory Wright, Commissioner SURFACE TRANSPORTATION BLOCK GRANT FUNDING 1. Bullfrog Road — Road Number 92275 Milepost 0.00 — 2.70; Kittitas County Public Works Project Number RC2002-ST; County Road Project Number (CRP) 300-200; Resolution No. 2020-024; Rural $446,000 2. University Way and Reecer Creek Intersection Signal; Kittitas County Public Works Project Number RCI 592-F 1; County Road Project Number (CRP) 293-18; Resolution No. 2019-028; Urban $61,000 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS STUDY SESSION STAFF REPORT STUDY SESSION DATE: March 9, 2020 ACTION REQUESTED: Request to Approve a Notice of Call for Sealed Bids for the Supply of a Steel Modular Bridge. BACKGROUND: Public Works has been working on the completion of the bid package for the procurement of a permanent bridge to replace the failing Big Boulder Creek Bridge on Forest Service Road 4330. INTERACTION: The bid package will include bid requests for design, fabrication, finishing and transporting a 60 foot bridge structure. Call for bids are advertised in the legal newspaper of record and the Daily Journal of Commerce. Bids are scheduled to be opened on March 26, 2020 at 10:00 a.m. in the Public Works Department. Public Works RECOMMENDATION: Move to approve Notice of Call for Sealed Bids for the Supply Steel Modular Bridge and direct staff to advertise as requested. HANDLING: Return one (1) copy to Public Works ATTACHMENTS: Notice of Call for Sealed Bids LEAD STAFF- Mark Cook Director of Public Works Page 1 of 1 Public Notice Kittitas County, Ellensburg WA This call for sealed bids is for the Design, Fabrication, Finishing and Transporting of a 60 foot Steel Modular Bridge. Bids are due by March 26, 2020 at 10:00 am, at which time bids will no longer be accepted. Bids will be opened at the office of Kittitas County Public Works, 411 North Ruby Street, Suite 1, Ellensburg, Washington on March 26, 2020 at 10:00 am. All bid proposals shall be accompanied by a bid proposal deposit in cash, certified check, cashier's check, or surety bond in an amount equal to five percent (51/o) of the amount of such bid proposal. Should the successful bidder fail to enter into such contract and furnish satisfactory performance and payment bonds within the time stated in the specifications, the bid proposal deposit shall be forfeited to the Kittitas County Public Works. The right is reserved to reject any and all bids and to waiver informalities in the bidding. Complete digital project bidding documents, including plans and specifications, are available at ww.w.questcdn.com. You may download the digital plan documents for $15 by inputting Quest project #6872103 on the website's Project Search page. Please contact QuestCDN.com at 952-233-1632 or info@qucstcdn.com for assistance in free membership registration, downloading, and working with this digital project information. Informational copies of maps, plans and specifications are on file for inspection at the Kittitas County Public Works, 411 North Ruby Street, Suite 1, Ellensburg, WA 98926. The Kittitas County in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 USC 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally -Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as deemed at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or seg in consideration for an award. The improvement for which bids will be received is described below: This Contract provides for the Design, Fabrication, Finishing and Transporting of a 60 -foot Steel Modular Bridge for Kittitas County Public Works, all in accordance with the attached Contract Plans, Contract Provisions, and the Standard Specifications. Specifications may be seen at the office of the Board of Commissioners and online at http://www.co.kittilas.wa.us/notices/. Clerk of the Board Publish: Daily Record: 03/1212020; 03/19/2020 Daily Journal of Commerce: 03/12/2020; 03/19/2020 file:///C:/Userslcandie.leaderlAppData/Local/Packages/Microsoflt.MicrosoftEdge_8wekyb3... 3/3/2020 Page 1 of 1 For more information, contact Public Works All bid submittals shall become the property of Kittitas County. Kittitas County reserves the right to reject all bids and re -advertise if necessary. f le:///C:lUserslcandie.leader/AppDatalLocaUPackages/Microsoft.MicrosoftEdge_8wekyb3... 3/3/2020 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS STUDY SESSION STAFF REPORT STUDY SESSION DATE: March 9, 2020 ACTION REQUESTED. Request to Approve a Notice of Call for Sealed Bids for the Coleman Creek Culvert Replacement — Structure Only. BACKGROUND: Public Works has been working on the completion of the bid package for the fabrication and transportation of a flat slab prestressed superstructure and precast concrete substructure that will be used to replace two culverts on Vantage Highway that are fish passage barriers. INTERACTION: The bid package will include bid requests for fabrication and transportation of the structure and the reinforcing steel for the traffic barrier. Call for bids are advertised in the legal newspaper of record and the Daily Journal of Commerce. Bids are scheduled to be opened on March 26, 2020 at 10:00 a.m. in the Public Works Department. Public Works RECOMMENDATION: Move to approve Notice of Call for Sealed Bids for the Coleman Creek Culvert Replacement — Structure Only- and direct staff to advertise as requested. HANDLING: Return one (1) copy to Public Works ATTACHMENTS: Notice of Call for Sealed Bids LEAD STAFF- Mark Cook Director of Public Works Page 1 of 1 Public Notice Kittitas County, Ellensburg WA This call for sealed bids is for the Coleman Creek Culvert Replacement - Structure. Bids are due by March 26, 2020 at 10:00 a.m., at which time bids will no longer be accepted. Bids will be opened at the office of Kittitas County Public Works, 411 North Ruby Street, Suite 1, Ellensburg, Washington on March 26, 2020 at 10:00 a.m. All bid proposals shall be accompanied by a bid proposal deposit in cash, certified check, cashier's check, or surety bond in an amount equal to five percent (5%) of the amount of such bid proposal. Should the successful bidder fail to enter into such contract and furnish satisfactory performance and payment bonds within the time stated in the specifications, the bid proposal deposit shall be forfeited to the Kittitas County Public Works. The right is reserved to reject arty and all bids and to waiver informalities in the bidding. Complete digital project bidding documents, including plans and specifications, are available at www.questcdn.com. You may download the digital plan documents for $15 by inputting Quest project #/6872181 on the website's Project Search page. Please contact QuestCDN.com at 952-233-1632 or info@questcdn.com for assistance in free membership registration, downloading, and working with this digital project information. Informational copies of maps, plans and specifications are on file for inspection at the Kittitas County Public Works, 411 North Ruby Street, Suite 1, Ellensburg, WA 98926. The Kittitas County in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 USC 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally -Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award. The improvement for which bids will be received is described below: This Contract provides for the fabrication and transportation of a pre -cast flat slab bridge structure approximately 27 -feet long by 52 -feet wide. The work consists of flat slab prestressed superstructure and precast concrete substructure including weld ties, lifting embeds, and smooth bar dowels and the fabrication and transportation of reinforcing steel for the cast -in- place traffic barrier, all in accordance with the attached Contract Plans, Contract Provisions, and the Standard Specifications. Not included in this work is installation the cast -in-place concrete traffic barrier. Specifications may be seen at the office of the Board of Commissioners and online at http://www.co.kittitas.wa.us/notices/ Clerk of the Board Publish: Daily Record: 03/12/2020; 03/19/2020 Daily Journal of Commerce: 03/1212020; 03/19/2020 file:IIIC:IUserslcandie.leaderlAppData Loca"ackages/Microsoft.MicrosoftEdge_8wekyb3... 3/3/2020 Page 1 of 1 For more information, contact Public Works All bid submittals shall become the property of Kittitas County. Kittitas County reserves the right to reject all bids and re -advertise if necessary. file:III C:/Userslcandie.leaderlAppData/Local/Packages/Microsoft.Mi crosoftEdge_8wekyb3 ... 3/3/2020 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY,SESSION STAFF REPORT STUDY SESSION DATE: March 9, 2020 TOPIC: Easton School District Traffic Control Measures Request 6 ACTION REQUESTED: Direct Staff on Traffic Control Measures Request LEAD STAFF: Mark R. Cook RECOMMENDATION: Direct staff to purchase and/or partner with the Easton School District on traffic control measures on Railroad Avenue in Easton. BRIEFING SUMMARY: • Staff recently received a request from the Easton School District (ESD), • ESD is requesting two (2) interactive speed limits signs. • Additional crosswalk identification improvements are also being requested. BACKGROUND: With the increased traffic and intermittent road closures on I-90 Easton is experiencing heavy traffic on Railroad Street where the school is located. Travelers are traveling the above posted speed limit and with no steady traffic enforcement ESD is requesting support from Public Works for additional signage. Additionally, there is no curbs and/or sidewalks in Easton and with students, parents and staff going to school creates a safety hazard. DISCUSSION: Currently, the Upper Kittitas County Trattic Advisory Committee is being formulated. In the absence of this Committee, Public Works is continuing to manage ongoing issues and concerns with safety and increased traffic along the I-90 Corridor. Public Works is tasked with problem solving with area residents and stakeholders for solutions regarding traffic control measures. Public Works proposes discussing options with ESD and possibly partnering on the costs for the requested signage and additional crosswalk improvements if within both the Public Works budget and the budget of ESD. FISCAL IMPACTS: Current estimate is $8,409.03 for labor, signs and materials for installation of radar speed signs and crosswalk improvements. ATTACHMENTS: Easton School District letter of request. Page 1 of 1 PUBLIC WORKS BOARD OF COUNTY CONMSSIONERS WORK SESSION' STAFF REPORT February 25, 2020 Kittitas County Public Works Attn: Mark Cook 411 N Ruby, Suite 1 Ellensburg, WA 98926 Dear Mr. Cook, Easton School District No. 28 P. O. Box 8 1893 Railroad Street Easton, Washington 98925 (509) 656-2317 fax (509) 656-2585 www.easton.wednet.edu 2!+20 zF-"ryrnr 0i lqp v- minme As Easton is rural and unincorporated, there is little or no traffic enforcement on a regular basis. During times of heavy traffic or during road closures on 1-90, vehicles try to bypass the freeway and often speed through Easton on Railroad Street at 50 mph. Also, local traffic typically exceeds the posted speed limit. There are no curbs or sidewalks in the Easton and many children, parents, and visitors coming to the school for activities and sporting events walk on the shoulders of Railroad Street. The Easton School Board of Directors would like to explore with you the possibility of installing two interactive speed limit signs in front of the school and improving the crosswalk identification between the school and the playground. We would be happy to meet with you at your convenience. Sincerely, Amy Grove Easton Schc Jen Phillips Easton Scho John Jense /G Easton School 16istrict Board V6ector ~" April Simonson Easton School Di rict Board Director KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION S'1AFF REPORT STUDY SESSION DATE: March 9, 2020 TOPIC: Council of Governments Staff Support Assignment ACTION REQUESTED: Direct Public Works Staff the Council of Governments LEAD STAFF: Mark R. Cook RECOMMENDATION: Direct Public Works staff the Council of Governments (CoG). BRIEFING SUMMARY: • Public Works administers the Public Facilities Fund (108). • Community Development Services currently provides staff support to the CoG. • For the past several years, CoG's main workload annually consists of taking actions with the Public Facility Fund. • The Director of Community Development Services and the Public Works Director both agree that Public Works is a better fit providing staff support to the Council of Governments. BACKGROUND: Currently, Community Development Services provides staff support to the CoG. Public Works administers the Public Facilities Fund. The primary workload for CoG in recent years has been reviewing and recommending funding for various Public Facility grant applications. DISCUSSION: The Director of Community Development Services and the Public Works Director both agree that Public Works is a better fit providing staff support to the Council of Governments. Public Works is prepared to accept the staffing assignment from the Board following the March meeting of the CoG. FISCAL IMPACTS: Additional costs associated with staffing CoG are budgeted within Public Works 2020 Administrative budget. ATTACHMENTS: None. Page 1 of 1 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT