HomeMy WebLinkAbout2020-03-10-minutes-budget-management-process03/10/2020 MINUTES 1
COMMISSIONERS' MINUTES KITTITAS COUNTY, WASHINGTON COMMISSIONERS CONFERENCE ROOM SPECIAL MEETING
TUESDAY 8:00 A.M. MARCH 10, 2020
Board members present: Chairman Brett Wachsmith, Vice-Chairman
Laura Osiadacz, and Commissioner Cory Wright.
Others: Taylor Crouch, Deputy Clerk of the Board I; Amy Cziske,
Treasurer; Jerry Pettit, Auditor; Judy Pless, Budget and Finance
Manager; and Chris Horner, DPA III.
SPECIAL MEETING BUDGET MANAGEMENT PROCESS COMMISSIONERS
At 8:00 a.m. Chairman Wachsmith opened a Special Meeting to review
and follow-up with the Budget Management process.
There was discussion on the current workload in the Auditor’s Office
and how the Board could support the workload.
Amy Cziske, Treasurer stated that Heather Seibert, Finance Officer
had been working with Staff to gain the Cayenta access. Cayenta
access could be substituted with OpenGov functions.
Mrs. Cziske stated that Lisa Murray, Administrative Supervisor was
working with Staff on the warrant write-off process. An Ordinance is
being drafted for this process. The Treasurer’s and Auditor’s
Offices are working together to transfer surplus sale to the
Treasurer’s Office and are meeting about the debt process.
Jerry Pettit, Auditor discussed the current year’s budget timeline.
Mr. Pettit asked for the Board’s support in keeping strict deadlines
throughout the budget process.
There was discussion on long-term solutions and succession planning.
Mr. Pettit stated the Auditor’s Office needs more resources as they
currently do not have the capacity to keep up with their current
workload. Mr. Pettit asked for support with an additional position
within his office. This position would support payroll procedures.
The Board asked about the timeline of onboarding the new position.
Mr. Pettit and Judy Pless, Budget and Finance Manager stated it
would be 4-6 weeks to get someone hired, then 6 months to have the
position fully trained. The Board was in support of the new position
and asked Mr. Pettit to speak with Lisa Young, HR director about the
job description and posting of the position.
03/10/2020 MINUTES 2
There was discussion about internal communication between
departments. The Treasurer’s Office requests to be involved in
conversations that affect the County Finances or other functions of
the Treasurer’s Office. The Auditor’s Office requests that all
contracts go through the Consent Agenda process. It becomes a
tracking issue when contracts are not signed through this process.
Meeting adjourned at 8:55 a.m.
KITTITAS COUNTY COMMISSIONERS DEPUTY CLERK OF THE BOARD I KITTITAS COUNTY, WASHINGTON Taylor Crouch Brett Wachsmith, Chairman