HomeMy WebLinkAboutAmended LT-2020-004LT-2020-004-WASHINGTON STATE HORSE PARK- Amended EP
2O2O LODGING TAX SERVICES AGREEMENT
BETWEEN KITTITAS COUNTY AND WASHINGTON STATE HORSE PARK
This Contract, effective January 'J,,2O2O is made and entered into by and between KITTITAS
COUNTY ("County"), a subdivision of the State of Washington, and WASHINGTON STATE HORSE
PARK ("Contractor"), for the 2020 Marketing Plan for Horse Park Ongoing Operations ("Event").
WHEREAS, the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Section 1. Scope of Work.
a. Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A"
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in
accordance with this Agreement: Personnel, labor and supervision; technical, professional
and other services. All such services, property and other items furnished or required to be
furnished, together with all other obligations performed, or required to be performed, by
Contractor under this Agreement are collectively referred to herein as "Services."
c. Contractor shall commence, perform and complete such Services in accordance with Exhibit
"8" which is attached hereto and incorporated herein by this reference.
Section 2. Pavment.
a. As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of twelve thousand dollars. (5\Z,OOO;15303 City of Cle
Elum lodging tax funding and $1t,697 Kittitas Co. lodging tax funding).
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts/invoices for any items including marketing and/or
advertising are submitted to the County, not to exceed the sum twelve thousand dollars.
(S12,000)(5303 Cle Elum lodging tax funding and $11,697 Kittitas Co. lodging tax funding).
c. Services/Expenses that are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January 15,2021, after this date funds lapse.
d. Requests for reimbursements must be submitted to:
Kittitas County Auditor
Attn: Auditor's Accounting
205 West 5th Ave - Suite 105
Ellensburg, WA 98926
2020 County Lodging Tax Funding Agreement Page 7
LT-2020-004-WASHINGTON STATE HORSE PARK- Amended EP
a uditorsaccounting@co.kittitas.wa.us
Reporting requirements of your events will be required on prescribed forms from the
County Auditor.
f. Contractor is eligible to claim reimbursement for the following items and amounts only:r Promote new covered arena
. Upgrade website, mapping, online processes
e Temporary signage around park and trails
r Local business promotion program
g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and
is further expressly denied funding for the following items as requested in the application as
defined in Section 1(a): N/A
h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation.
Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Auditor's office prior to filing reimbursement claim. Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed. The training may be found online at the Kittitas County Auditor's website at the
fo I lowing add ress: http://www.co. kittitas.wa. us/a ud ito r/defa u lt.aspx
Section 3- Perform ance bv Contractor.
a. Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County. Any such delegation or subcontracting without the County's prior written
consent shall be voidable at the County's option.
b. Contractor shall at all times be an independent contractor and not an agent or representa-
tive of the County with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or representative of the County. ln no event shall
Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the
County. lt is understood that the Contractor and the Contractor's staff and employees are
not employees of the County and are not, therefore, entitled to any benefits provided
employees of the County.
c. Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
authority (including, but not limited to, such requirements as may be imposed upon the
County and applicable to Services). Contractor shall furnish such documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules, and orders
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
e
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LT-2020-004-WASHINGTON STATE HORSE PARK- Amended EP
d. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, marital status, or the presence of a physical, sensory, or mental handicap.
e. The Services shall at all times be subject to inspection by and approval of the County, but
the County's making (or failure or delay in making) such inspection or approval shall not
relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County with sufficient, safe, and proper facilities and equipment for such inspection and
free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or its designee, or such Federal or State auditor with such information
related to the Services as may be requested by the applicable governmental entity.
Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County makes final payment of compensation due hereunder,
Contractor shall provide the County access to (and the County shall have the right to
examine, audit and copy, with or without notice) all of Contractor's books, documents,
papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4. Release. Indemnitv. and Hold Harmless.
The County assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnify, and hold harmless the County, its officers and employees,
agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities,
damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or
may arise or be alleged to arise out of or by reason of this Agreement including:
Any fault, negligence, strict liability or product liability of Contractor in connection with the
Services for this Agreement;
Any lien asserted upon any property of the County in connection with the Services for this
Agreement;
Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
any governmental authority; or
a
a
a
a Any breach of or default under this Agreement by Contractor
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LT-2020-004-WASHINGTON STATE HORSE PARK- Amended EP
Section 5. Compliance with Public Records Law.
a. ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County shall provide notice to
Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
c. The County specifically shall not be liable to Contractor for the County's release under public
records laws of any documents not protected by trademark, copyright or other law.
Section 6. lndustrial Insurance Waiver.
With respect to performance of this Agreement and as to any claims against the County, its Additional
lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 51
of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contractor's employees
and agrees that the obligations to indemnify, defend and hold harmless provided in this Agreement
extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is
mutually negotiated by the parties to this Agreement.
Section 7. lnsurance and Endorsements.
a. The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses
arising out of personal injury (including death) or property damage that may result from
performance of the Services or this Agreement, whether such performance is by Contractor
or any of its employees, agents or representatives.
c. Should the County require such liability insurance, the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
d. Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
e Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County as an Additional lnsured and shall stipulate that the insurance
afforded by the policies shall be primary insurance, and that any insurance, self-insured
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LT-2020-004-WASHINGTON STATE HORSE PARK- Amended EP
retention, deductibles, or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance maintained by the County.
Contractor shall furnish the County a certificate of insurance with Endorsement as evidence
that the required policies are in full force and effect.
Section 8. Termination.
The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. ln the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to
refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of
the date of the notice of termination.
Section 9. Miscellaneous.
Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or
any right or interest in this Agreement without the County's prior written consent.
b. This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
c. Notice for any purpose under this Agreement, except service of process, shall be given by
the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W.
5th Ave. Ste. 108, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by
the County to the Contractor shall be given to the Contracto/s address provided on the
signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class,
postage prepaid, certified mail, return receipt requested.
d. The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
e. This Agreement may be executed in one or more counterparts and by facsimile, each of
which will be deemed an original, but all of which together will constitute one and the same
instrument.
f. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
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LT-2020-004-WASHINGTON STATE HORSE PARK- Amended EP
violation of any applicable law, ordinance, or regulation the consequence of which will or
may materially affect Cgntractor's ability to perform its obligations under this Agreement.
g. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
h. The exclusive venue for any action brought to enforce this Agreement or any of its terms
shall be in Kittitas County, State of Washington.
The following provision is entered into effective upon adoption by the parties pursuant to
section "9b", as reflected by the signature of the authorized representative(s) of each party.
The performance of this Agreement is subject to termination without liability by either party
upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric
Administration, any other agency of the United States Government, or any agency of the
Government of the State of Washington of the occurrence of any circumstance beyond the
control of either party-including, without limitation, acts of God, war, acts of terrorism
within a fifty (50) mile radius of Kittitas County, government regulations, disaster,
pandemic/epidemic illness, strikes or threat of strikes (except that neither party may
terminate this Agreement for situations involving that party's own employees), civil
disorder, or curtailment of transportation facilities-to the extent that such circumstance
makes it illegal , impossible or economically impracticable for the parties to complete the
duties and mutual obligations agreed upon and imposed upon them herein. The ability to
terminate this Agreement without liability pursuant to this paragraph is conditioned upon
delivery of written notice from one party to the other within 10 days of such occurrence or
upon delivery of written notice from one party to the other within 24 hours of the receipt of
notice of the prediction of any of the above occurrences. To the extent feasible within the
constraints imposed by any event of the type described above, the parties agree that if the
triggering event is of apparently or likely transitory effect, the parties may negotiate such
amendments to the agreement that are mutually satisfactory and not otherwise contrary to
law, including but not limited to a change in the dates for completion of any portion or the
entirety of this agreement.
KITTITAS COUNTY
BOARD OF COU MISSIONERS co
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'l lzt IPrint Name]
LL$t-tf-tt^ TtllU&rr?/rf
Vice
Commissioner lAddressl
_2020 County Lodging Tox Funding Agreement Page 6
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LT-2020-004-WASHINGTON STATE HORSE PARK- Amended EP
[Telephone]
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?ofthe Board
Deputy ri ng Attorney
County Lodging Tax Funding Agreement Page 7
EXHIBIT ''A''
CLTAC: Application for Lodging Tax Grant Funding
Grant Application
Workshop - 2019*
Submittal lnstructions
& General
lnformation *
Dd you attend he Gant ApSication \A,brl6hop - 2019 hostd by the lfttitas Couniy Ounter of Conrrerce?
G Yes
CNo
G Yes,
I have read and understand srbrittal hrstructions and General lnfornation for the 2019 Lodging Tax Gant Funding
Flocess
You are strongly encouraged to compose your responses to the questions of this form with a desktop text
editor and save your work, then copy and paste the information into the form. You may also save a draft by selecilng
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link will also be sent to you in an email.
Organization I nformation
Name of Organization* Washington State Horse Park
Organization Address * $reet Address
1202 Douglas Munro Blvd
Address Line 2
0tv
Cle Flum
tostallzip bde
98922
StatelFlovincelfujior
Washington
&ur{ry
United States
Website uahorsepark.org
33-1 1 97391
601-844-477
Federal Tax lD #*
UBI #*
Organization is a:*C Government Entity
G 501(c)3
C 501(c)4
c 501(c)6
C Other
(Note: you musi submit 501(c)3, 501(c)4, or 501(c)6 approval documentation.)
Click here to view sample documents (redacted).
UploadProofof WSHpA_;RSS61c3.pdf
Organization Status* AcceptabtefilefonrEts irrclude: JFG, FSor TIFF
Contact lnformation
Last Name*Thurston
594.95KB
First Mme*Leslie
Phone Number*877-635-4111
_ ..*Emarl director@wahorsepark.org
Project or Event lnformation rAi
ProjecVEvent Mme* 2020 Marketing Plan for Horse Park Ongoing Operations
Event Dates
Please provide any specific dates, or range of dates, on wtrich your event or project will be held. You may add as many
dates or date ranges as necessary.
Event Dates
Start Dates*
11112020
ProjecVEvent
Location *
Newor Ongoing
ProjecUEvent? *
Amount of Funding
Requested *
End Dates
12t3112020
Washington State Horse Park
G Ongoing ProjecUEvent (More than four years in e4istence)
t? New Project/Event (Four or feraer years in existence)
$ 15000.00
ll you selected "Orgcing FlojecVFuenl' above this anDunt tray not exceed 1 0% of the total expense hi€et of this
proiect.
15.000Funding Request Max
Tourism Seasons*Fromthe lisl bdo /, what seasm will ycur prcject enhance tourisn? Select any which apSy.
fl Year-round (January - December)
M OffSeason (November- February)
ffl Shoulder Season (October or March - May)
M High Season (June - September)
Application Questions: Part 1
Please answer each question completely, in the order listed. Please include anysupporting data within the
response narrative.
1 I ProjecUEvent Description
Please provide a description of your projecUevent and identify the specific tourism audience/market that your
organization will target with these funds. You must include an itemized list of exactly how any grant funds
awarded will be utilized,
Response 1:
ProjecVEvent
Description *
The Horse Park's mission is to build, promote, operate and sustain the premier
destination for horse activities in the Pacific Northu,est.
Our business development goals for 2020 are to'.
(1) Maintain and growour large annual events for hunter/jumper, eventing, reining,
reined cow horse and rodeo disciplines,
(2) Promote our new covered arena that will open during lhe 2020 season and
attract additional groups, disciplines and activities that requiring such a facility.
(3) Continue to atiract a wide variety of other english and rarestern horse activities
to flll out the calendar and maximize use of the facilities, including small-medium
slze shora,s, youth and adult camps and clinics, recreational/social outings, etc.
The factors that most influence epansion of our support base are our abilities to:
provide high quality facilities and services that meet diverse needs and
e>pectations, increase a\ areness of the Park throughout the regional horse
community, and ensure visltors enjoy their stay in the local area.
Our total funding request lor 2020 is $15,000 {the maximum allor,ved under the
guidelines, which represents 10% of our total marketing budget, not operating
budget) wfrich will contribute to a very ambitious, multLfaceted marketing plan in
2020:
1. Develop and distribute up-to-date advertisements, promotional materials and
progress reports, including iime-elapsed footage of the covered arena being built
and the completed siructure.
2. Significantly upgrade \,ebsite to integrate with handheld devices and introduction
of digital mapping capabilities and online processing of registrations, reservations,
etc.
3. Develop and lmplement flexible temporary signage for the Park and surrounding
trails system to improve way-finding, use of facilities and emergency response.
4. Revamp and reintroduce an incentive program with local businesses that will
increase visitor traffic and business owners awareness of Park influence.
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List of lntended Use of Funds*
Promote newcovered arena $7500
Upgrade website, mapping, online process $7500
Temp. signage around park and trails 0
Local business promo program 0
2l Projections of lncreased Tourism
Please provide the following estimates of how any money received will result in increases in the number of people
traveling for business or pleasure on a trip:
'l . Away from their place of residence or business and staying overnight in paid accommodaiions;
2. To a place fifty miles or more a\ €y from their place of residence or business for the day or staying overnight;
3. or from another country or state outside of iheir place of residence or business.
You must provide the evidence utilized in determining your projections.
Response 2.1
Projection *
'1. Away fromtheir flace of residence or busjness and staying overnight in paid acconnodations;
Our target market includes Washington, Oregon, ldaho, Montana, California, and
British Columbia and is comprised of very diverse english and vlestern horse
related interests and disciplines. A major goal for the Park is to book large shotaa of
150+ horses that run 2-4+ days thereby causing more visitors to stay overnight.
Overnight stays increase Park revenues from stall fees, RV camper hook-ups,
arena fees and other use charges. Having people stay overnight also increases
opporiunities for visitors to patronize local businesses.
We have been able to build and maintain participation in our larger, multi-day
events ihat have significant influence on the number of total visitor days the Park
generates. A portion of the medium and smaller size events change each year as
organizers seek a new e>perience or need to rotate to other geographic areas to
serve iheir constituents. For that reason, rne believe the best measure for
evaluating the Park's success in contributing to economic impact is by looking at
the overall totals of all activiiies for ihe season.
We obtained residence information lrom4,052 visitors this year, wtro came from
throughout Washington, 13 other states, Canada and a fewforeign countries. The
overall number ofvisitor days has been fairly constant over the past fewyears
because r,rie have just four outdoor arenas to rent. We critically need a fifth arena
and a covered competition space in order to growthe size, diversity and length of
season \ € can host events. Thankfully, rrue currently are building a large covered
arena that will address these limitations starting in 2020: extending our season
from 23 to 33 raireekends and adding more competition space will significantly add to
visitor numbers over time and is key to our long term sustainability. A covered
arena will also attract local riders at all times of ihe year and especially off season,
houever it remains to be seen howmuch the facilites will be utilized in the depths of
winter.
The attached Economics Metrics Table reflects total visitors for the pasi five years
and ihis season. This table tracks grov\4h in total visitor traffic and annual economic
benefits. With the opening of the covered arena ME e4oect the growth trend to
pickup starting in 2020 by about 10%, but it will take several years to realize its full
poiential in attracting visitors and driving economic benefits..
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Response 2.'l*EVtOence
Response 2.2
Projection *
Response 2.2:*tvtdence
Response 2.3
Projection*
Response 2.3:*Evtdence
.Recreational Rider visitor days and % non-local is based on information from each
rider completing a Day User registration form and those wtro purchase a Season
Pass for recreational use of the Park. We calculated the number of visitor
overnights based on the number of stalls rented, and then applied a reasonable
estimate to the number of people camping versus staying in a hotel. Because we
don't have staff onsite 2417 to ensure all papenaacrk is completed and submitted,
these numbers are conservative.
.The base visitor data for Events was supplied by each event organizer Wro
provided the lp code of each rider participating in their event. We then multiplied
that base data by 1.5 io 3.5 people depending on the group to project total
attendees [CWU conducted an economic study of over 40 horse parks across the
country last updated in 2006. Their findings estimate on average 3 people
(including trainers, grooms, family, spectators, staff, volunteers, vendors, etc.)
attend an event per horselparticipant, and that assumption seems reasonable for
many groups based on our elperience managing the Park to-date.
. Special Note: u,re now hosi four large hunter/jumper shor,rrs that combined run for
20 days and attract a very vr,ell-healed clieniele. Based on information rl,e've
gathered from surveying this population, about 30% of those who stay overnight
rent exQensive vacation homes in Suncadia, Roslyn Ridge and elsewhere locally.
We determined from a local vacation rental agent the average house rental price
and # bedrooms; \Me assume 2 people per bedroom wtrich results in:
$61.50/night/person for accommodations plus oiher daily eryenses we estimate at
$50, for a combined assumption of $111.S0/person. This assumption was applied
to about 30% of this unique segment of overnight show attendees (versus the
$SZtaay assumption for "other" overnight provided by the Dean Runyan Repori).
.The number and type of overnight accommodation vras based on interviews with
the event organizers, surveys of some user groups, and knou/edge rare have about
howeach group uses the Park.
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2.To a $ace fifty niles or nore away fromtheir flace of residence or business for the day or staying overnight;
Because the mix of events at ihe Park changes somewhat from year io year due to
circumstances beyond our control, ue believe the best measure for evaluating the
Park's contribution to economic impact is by looking at the overall totals of all
activities and visiiors for ihe season. We hope to achieve an overall 10% increase
in visitors and economic impact in 2020.
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We Wll continue to collect 2p code data from all users of the Park to determine
where they reside, track how many days they are visiting, and apply informed
assumptions to the types of overnight accommodations wtrere they stay.
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3. or fromanothef country or state o.Jtside of their $ace of residence d businss.
Because the mix of events at the Park changes somewhat from year to year due to
circumstances beyond our control, vrc believe the best measure for evaluaiing the
Park's contribuiion to economic impact is by looking at the overall iotals of all
activities and visitors for the season. We hope to achieve an overall 10% increase
in visitors and economic impact in 2020.
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We will continue to collect lp code data from all users of the Park to determine
where they reside, track how many days they are visiting, and apply informed
assumptions to the types of overnight accommodations where they stay.
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Application Questions: Part 2
3lMeasuring Results
What tools will you use to measure your event's impact gn tourism? Please be specific and provide examples. lnclude the
following information:
A. ls your project/event year-round or is it seasonal or date-specific? Go to definitions of terms.
B. What strategies will you employ io assure you are attracting tourists from at least 50 miles auay?
C. What strategies Wll you use to assist in marketing all of Kittitas County as a tourist destination with your
event/project funding request?
Response 3:
Measuring Results*
Response 3 A:
Measuring Results*
WtEt tods will you use io neasure ydrr event's irpact on toldsnt/ Flease be specif ic and provide exanples.
The Park is seasonal and currently operates from April through September. Once
the covered arena is open next year \t/e expect to extend the season into
November and open as soon as ureather permils the following spring, perhaps as
early as late February. Throughout the Park's season ule will continue gathering 2p
codes and other individual details from Park users directly or from ihe event
organizers about their participants. We epect our metrics to become even more
complete and accurate as vve mature and have staff on the property more
consistently to monitor use and ensure proper completion of registration and
survey paperwcrk.
We have developed a set of questions to help us solicit input from event organizers
about their groups and wtrere they are staying overnight, where they purchase
foodidrinks or dine out, wtrere they shop and other information that will inform us
about their experience wfrile visiting ihe Park and the local area. We have tried
several \lays to gaiher this information directly, but our ability to do so would
require volunteer assistance as ihe Park's small staff is very busy during events.
We have had very little luck getting information from hotels and restaurants about
business from Park visitors.
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A. b yoir prciecvevent year-round or is it seasonal or datespecific?
C Year Round l? Seasonal C Date Specific
Your sdection here shotld be supported by the dates you povided above, in the Ftoiect or &ent lnfo{"nBtion section.
Response 3 B:
Measuring Results*
B. Wrat strategies will yor enSoy to assure you are attracting tourists frornat least 50 niles away?
As long as urre continue marketing to and altracting large and diverse events, \ e
will be drawing heavily from people over 50 miles auay since that is where the
majority of competitive riders live. As ue host more \ffestern disciplines we will bring
in more local residents, houaever local users will remain a relatively small
percentage of our overall users.
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Response 3 C:
Measuring Results *C Wrat strategies will you use to assist in nerketing all of lfttitas County as a tourist destination with your
evenvproject f unding request?
We will continue to provide the Cle Elum "This ls HowWe Do" guide, the Chamber's
Central Washington Visitors Guide, the Tribune's Eplore Kitiiias County guide
including the local Visitors' Map at our registration booth and in the Park office. We
also have a link on our uebsite and Facebook to the Ceniral Washington
Color.com \ffebsite and actively direct people to ihe informaiion available there as
iffell as the Chamber of Commerce \ ebsite.
We intend to continue to revamp and reintroduce a program developed in 2018
with businesses around Kittitas County that encourages Park visitors to stop by
their location and identifies the visitors as coming from the Park.
We are doing a complete overhaul of our user eperience starting with enhanced
digital mapping, upgrading our rrrebsite to facilitate online markeiing and access
from handheld devices so that visitors can easily find out wtrat is happening around
the county while they are here.
2500 character linit
Application Questions: Part 3
4lGollaboration
lf your organization collaborates or has created partnerships with other organizations, groups, or other
events, how is this accomplished?
Collaboration *As noted above, we distribuie information about the local community and activities
at the tvo major visitor traffic points at the Park: our visitors' registration booth and
the showoffice where event participants register. ln addition to the materials listed,
vre also provide Suncadia's activity calendar, Cle Elum downtornn map, flyers and
other information provided to us about local events and activities such as the
Swifiuater Cellars' concert series, the barn quilts tour, etc. The Park has a
presence at the annual Suncadia Neighborhood Picnic and their Harvest Festival.
We utilize the Chamber's channels io promote the Park and our calendar of events
such as on its website and weekly emails to members, have Park maierials at the
vlsitors center and place ads in their publications. The Park's Executive Director
participates on the Dor,wtor,rnr Association economic development committee to
generate opportunities in upper couniy. Horarever, ritie currenlly don't have enough
staff to take an active role in many of the community events.
As situations arise the Executive Director and others from Park management attend
and participate in meetings with Cle Elum City Council and staff, Suncadia senior
management, Cle Elum Tourism Committee, Kittitas County Parks and Recreation,
Cle Elum Downtown Association, Cle Elum Rotary Club, and Roselyn Riders.
Finally, Park management is constantly meeting with horse group leaders around
the state and region to promote the Park and \ ork together to better the health of
their sport and activities.
2500 character linit
SlFuture Plans
Please explain what plans exist to allow this project to become self-sustaining. lnclude any plans for ticket
sales, event sponsors, and other cost-recovery models.
Future Plans*Thanks to public support at the State,County and City levels, \,ts e&ect the
covered arena structure to be completed in 2020. This keystone addition will allow
us io host larger events, extend ihe season'into at least March and November as
\rcll as attract many activities and groups that require a covered competition space.
Already there are a lot of inquiries about the arena, but organizers of large shovtn
will wait to inspeci the new facility before they will commit to holding a show there.
We epect that in five years the calendar and revenue generating impacts of the
covered arena will be largely realized, especially if vrc are able to add more stabling
and parking to accommodate the elpected demand.
We have an annual business sponsorship campaign and ongoing donor
solicitation. The Park will hold its forth major auction dinner gala on Mvember 9th
at the the Sahalee Country Club to raise aurareness and funding for operations
and capital projects. We continue to have significani volunteer support from many
individuals and groups.
Communication about what u,e are doing is absolutely critical io building broader
interest and support. The Lodging Tax funds continue to be a major help to us in
promoting the Park, the events we're offering and communicating the broader
messages about howto help sustain the Park.
2500 character linit
Application Questions: Part 4
6l Additional lnformation
Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your
project and its benefit to tourism.
Additional lnformation We use social media as a \Ey to cosl-effectively reach our far-flung and diverse
audiences. Year-to-date u,e have achieved 197,064 Facebook "Reaches", an
indicator of how many times a post uas vierned by an individual at least once.
We have been vrorking to address some major obstacles with our current systems.
Our Customer Relationship Management (CRM) system makes it difficult to store,
sort and communicate appropriately with various contacts. This system vras initially
selected and utilized as a donor database, but we have much more robust
operating needs in the online, digital age. For example we have many people who
uant to reserve and pay for facilities online. We are in the middle of a complex
project to evaluate options and implement improvements.
ln addition, our website is not easy io read or navigate with a mobile device and
must be overhauled to meet today's online, "on our vray'' audiences. We also are
unable to satisfy visitor needs with online registrations, tickei sales and debiticredit
card payment options since vtre currently can only accept cash or check for most
transactions, wtrich creates many delays and turns some business ataay.
Also, as the Park's 112 acre campus epands we need more informative, accurate
and interactive mapping of facilities to help people understand what we have
available and navigate once they are on the property.
2500 character linit
Supporting Documents You nay upload any supporting docunrents such as graphs, inages, diagrans, rarketing nalerials, etc.
20l9MetricsTable-Lodge Tax.pdf 88.18K8
2019 ZipCodeMap.pdf 391.34K8
2019 Event Calendar.pdf 216.56KB
You are allcrr,ved to subnit up to 3 single page (LS Letter) docunents in JFq FF or TIFF formt
7l Previous Lodging Tax Grant Information
Previous Years Fbs your event recerved Lodging Tax funds in previous years?
Awarded Lodging Tax C No, this eventiproject has not previously received Lodging Tax Funding
Grants* c yes, 1 year previous
C Yes, 2years previous
(i Yes, 3 or more years previous
How many participants and spectators attended last year's activity and/or will attend
ihis year? ,
Prior Year*
31,883
Projected *
35,071
How many days did/will your event occur?
Prior Year*
180
Projected *
240
How many paid overnight stays were and/or will be booked as a result of your
project/event?
Eplain how the room nights data above from the prior year was collected and how the projection for the next year is
derived. (For example, if there was a survey conducted for the prior year, eplain the methodology. For the projections,
what are lhey based upon and how is that basis justified?)
Prior Year*
10,004
Paid Overnights' Data Support
Prior Year Paid
Overnight's Stay-*Kesponse
Prior Year Paid
Overnight Stay Data
Application Questions: Part 5
Projected *
1 1,005
Overnight stays for 20'19 r,r,Ere calculaied for each event based on zip codes of
attendees, number of days of the event, and input on lodging types utilized from
showorganizers and participants. We applied a 2.5 person per room assumption to
estimate the number of paid overnights in hotels, rental homes, RVs and have
assumed a 10o/o overall increase in 2020 based on lhe covered arena will begin
generating increased visitor traffic.
2500 character linit.
h addition to field above, ycu nrey ufload the evidence to suppori the pior years' roordnight iniornation.
You nay uplmd up to three single pages (LS Letter). of irfornation. lf you a single mrlti-page docunent, only the first
three pges willbe considered. Thefdloriving fonrats, willbe accepted: Jre, FFor TIFF
SlFunding
Does your organlzation have, or have you applied for, grant funding from other sources? lf not, wtry not? lf yes, please
list the funding you have for the project, including any volunteer and in-kind sources in Question 9l Project Budget
Overview.
Funding sources and amounts wfrich have not yet been secured will be listed separately, in the field(s) directly below.
Finally, what changes uould occur if the project couldn't be funded?
Dces your organization have, o have you ap$ied for funding fron other sources?
CYes 6No
Other Funding *
Explanation *
Funding Shortfalls*
Matching Funds
Percentage
Verification of ln-kind
Contributions
9l Project Budget Overview
Please complete budgei for this project/proposal. lf your agency operates independently of thls project application it may
not be necessary to submit the entire agency budget. You must submit a budget which specifically pertains to the
project/event for which you are requesting funding and adheres to the basic budget format shown below.
The budget must include anticipated revenues, ependitures, and any potential profit or loss. For projects/events which
are ongoing for more than one (1) year, please also submit actuals from the previous three (3) years of operations
(need not be consecutive) for the project/proposal if applicable.
For any claimed in.kind contributions valued at $500 or more and related to marketing/advertising, you must
submit verifying documentation which assures the contribution will be provided, For instance, if you are
claiming in-kind contributions in the form of adverlising match, a binding contract itemiZng the matching value and
obligating each party must be provided.
ATTENTION: ln an effort to allowan adequate level of flexibilityfor all applicants, not all fields in the budget portion are
required to be filled before this form is submitted. Providing all applicable data is your responsibility, failure to do
so will potentially jeopardize your application's chance for review.
lf not, why not?
We have not applied for other funding for marketing and promiional activities, but
have applied for and been granted substantial funds to build the covered arena.
2500 character linit
Wrat changes would occur if ihe prqject couldn't be funded?
We have a critical need to promote the new covered arena in 2020 since many
people have been skeptical ihat it \ n uld ever happen and/or don't understand the
high quality of the structure ra,e are building. lt will be one of the largest and most
"horse friendly" covered arenas in the state. But if ure can't adequately promote it,
potential users will be unauate it exists and the many opportunities it provides for
horse activities and other uses, and ue will fall short of our usage and revenue
goals.
lf rae are unable to continue to upgrade our online presence and automation
capabilities, ure will further frustrate poteniial visitors and our uses, and our
processes will be inefficient, labor intensive and unprofessional. The same holds
true for real-time signage and mapping enhancements as the Park continues to
develop its 112 acre campus.
2500 character linit.
0.00
/o
this fidd will auto fillwith the correct percentage based on your input to budget section How
For any clained inkind contributions valued at $500 or rmre and re{ated to nwketing/advertising, you nust subnit
verifying docun€ntatiGl which assures the contribution will be provided.
Budget Year
Edit if necessary 2017 201 8 2019
Revenues From Consolidated Lodging Tax Grant
2020
Past Actual 3
$ 25,000.00
Past Actual 2
$ 25,000.00
Past Actual 1
$ 26,500.oo
Projected
$ 15,000.00LTAC Grant
Funding
All Other Revenues
Account Name Past Actual 3
$
Projected
$ 0.00
I n-Kind Contributions (except volunteerism)
Application Certification
The applicant here certifies and affirms: 1. That it does not now nor will it during the performance of any contract arising
from this application, unlawfully discriminate against any employee, applicant for employment, client, customer, or other
person who might benefit from said conlract, by reason of age, race, color, ethnicity, sex, religion, military status, serual
orientation, creed, place of birth, or disability; 2.Thal it will abide by all relevant local, state and federal laurs and
regulations and; 3. That it has read the information contained in the lnstructions on pages I and2 and understands and
will comply with all provisions thereof.
Certified by:
tu(i*lffit
Past Actual 2
$ o.oo
Past Actual 1
$ 0.00
Name*
Applicant's Title*
Leslie Thurston
Account Name
Contributions of Volunteer Time
Past Actual 3
$ o.oo
Past Actual 2
$ 0.00
Past Actual 1
$ 0.00
Projected
$ 0.00
Number of Hours
Revenue Totals
Expense Totals
Profit & Loss
Expenses
Past Actual 3 Past Actual 2 Past Actual 1
Calculated Value of $ 0.00
Projected Volunteer
Time
Past Actual 3
$ 25000.00
Past Actual 2
$ 25000.00
Past Actual 1
$ 26500.00
Projected
$ 15000.00
Account Name
Marekting & Promo
Past Actual 3
$ 5s000.00
Past Actual 2
$ 65000.00
Past Actual '1
$ 94000.00
Past Actual 'l
$ 94000.00
Projected
$ 150000.00
Past Actual 3
$ 55000.00
Past Actual 2
$ 65000.00
Projected
$ 150000.00
Projected
0
Past Actual 3
$ -30000.00
Past Actual 2
$ -40000.00
Past Actual 1
$ -67500.00
Projected
$ -135000.00
Executive Director
IN?ARNAL REVENTIE SERVICE
P. o. Box 2508
CINCTNNATT, OH 4520L
DEPAR?MENT OF THE TREASURY
Employer ltentif ication Number :
33-r.19739r.
DLN:
17053 0903 r.8011
Contact Pergon:
FATTH E CUMMINS
conlact ?elephone Number:
{877} 829-s500
Date:
WASI{INGTON STATE HORSE PARK
AU?HORI?Y
c/o LESLIE THURSTON
PO BOX 20?8
wooDrNvrLLE, wA 98472
0[0 05 M'[
ID* 31534
Accounting Period Endingr
June 30
Public Charity Statue:
1,70 (b) (1) (A) (vi)
'Forn 990-'Required:
Yes
Effecbive Date of Exemption:
,Ianuary 9, 1998
Contribution Deductibilicy :
Yes
Addendum Applies:
No
Dear Applicant:
We are pleased to inform you that upon review of your applicat,ion for Eax
exempt status we have determined EhaL you are exemp! from Federal income tax
under section 501{c) {3} of the Internal Revenue Code. Contributions to you are
deductible under secLion 170 of the Code. You are also gualified lo receive
tax deductible bequests, devises, transfers or gifts under section 2055, 2LO6
or 2522 of the Code. Because this letter could help resolve any guestione
regarding your exempt status, yo! should keep it in your permanent records.
Organizations exempt under section SOl"(c) (3) of the Code are furt,her classified
as either public charities cr private foundations, we delermined that you are
a public charity under the Code sectionis) listed in the headi.ng of this
letter -
Please see enclosed Publicat,ion 422L-?C, Compliance Guide for 501(c) (3) Public
Charitiee,.for some helpful information about your responsibiLit,ies as an
exempt organizalion.
Lecter 947 {DolCC)
WSHP Economic Metrics Table
(1) RECREATTONAL RTDERS
Total # visitor days
# Non-Local
% Non-Local
Overnight stays hotel
S$tlaav
Overnight stays "other "
Sszldav
Other non-local day visitors
Ss
Estimated economic impact:
(2)EVENTS
t-2-day Events - total # visitor days
3-6 day Events - total # visitor days
Total # visitor days
# Non-Local
% Non-Local
Overnight stays hotel
$tat /day*
Overnight stays "other"
5s2/51-tz/day*
other non-local day visitors
Sso/aay
Estimated economic impact:
Annual lncrease
Our goal for 2O2O is to achieve a IO% increase in overall economic benefit f rom 2019, while building capacity for future
growth, especially due to the addition of the covered arena.
*The economic impact dollar assumptions used in the Metrics Table for 2ot4-t7 were from the 2015 Dean Runyan
Report courtesy of the Kittitas COunty Director of Tourism. The 2018-19 impacts were calculatd using Dean
Runyan data for 2017 as provided by the Chamber CEO
Special Note: we host two very large huntelumper shows that combined run for 14 days and attract a very well-
healed clientele. Based on information we've gathered from surveying this population, about 40% of those who
stay overnight rent expensive vacation homes in Suncadia, Roslyn Ridge and elsewhere locally. We determined
from a local vacation rental agent the average house rental price and # bedrooms; we assume 2 people per
bedroom which results in S6t.SO/night/person for accommodations plus other daily expenses we estimate at S5O,
for a combined assumption of $111.50/person. This assumption was applied to 40% of this unique segment of
overnight show attendees (versus the 551/day assumption for "other" overnight provided by the Dean Runyan
Report,
20t520t4 20L6 20L7 20t8
733
513
70%
75
S13,125
75
S3,750
363
s31,218
$48,093
849
388
45o/o
46
58,602
47
52,444
295
52s,370
s36,416
7,47O
98s
67%
150
526,25O
150
S,75oo
68s
S58,910
S92,660
1,,1,40
753
66%
85
5r4,B7s
85
$4,250
s83
S50,138
s69,263
1,005
439
44%
53
s9,434
54
52,754
332
S28,ss2
$40,740
(27) 2,903
(12) 14,343
17,246
15,495
93%
6,r02
S1,067,850
4,I92
s328,843
5,207
5447,286
5L,943,979
(17) 1,830
(2r) 22,997
24,927
20,228
88%
7,889
Si.,380,575
5,462
s482,655
6,877
Ssgt,qzz
$2,454,652
(22) r,195
(17) 28,968
30,163
27,246
95%
8,257
51,444,997
L4,2IO
$L,0t0,437
7,277
5625,822
$3,081,256
(2s) 1.,32t
(2O) 28,t98
29,5t9
29,339
960/o
1,1.,744
S1,983,660
rL,720
5882,787
5,474
5470,764
53,gg7,ztl
(18) 218
(20) 31,933
32,L51
29,5L1
92%
13,229
52,473,923
T2,5L7
5987,784
3,8L7
$328,262
$3,289,869
399
s0%
49
s9,163
50
s2,600
300
s25,800
S37,563
(29) 3,938
(t8) 27,L49
31,087
29,962
93o/o
L2,946
52,420,902
tt,715
s982,380
4,057
s348,902
59,7s2,t94
2019
796
33%26%8%1.4%o.9%
,0
rg%
0
9
@EoT^8"oS;'0
o I 0
,^,f'g*9t
9
+
Washington State Horse Park 2019 Visitors
Residence by Zip Codes
*,
MAP LEGEND
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9
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0',0
SIlEGCN
Tenls 2fl nra ! ,*Bo,se
Out of WA State & Country bV zip codes:
Alaska 3
Arizona 5
California 29
Canada 7
Colorado 3
Florida 4
France 4
ldaho 84
Montana 52
Nevada 6
Norway 6
Ohio 6
Oregon L42
Papua New Guinea 2
Iexas 7
Utah 4
Wisconsin 8
2OL9 EVENTS CALENDAR
WASHINGTON STATE
HORSE PARK
We have plenty of space for
multiple activities, so please ask if
the dates you are considering
already have an event scheduled.
For more information or to book an
event, email
d i rector@wa horsepa rk. org,
877-635-4I1,t.
Visit us at wahorsepark.org for
event details and entry forms, if
available.
Follow us on Facebook and
for updates!
* Large events -Park at capacity
and closed to other horse activities
during these dates.
April 7 Pork opens (weother permitting)
April 6 & 13 Park cleon up porty (weather permitting
April26-28 Experience Eventing & DX (EEDX)
May 3-5 Karen O'Neal Eventing Clinic
May 11 Chili Feed Ride
May 18-19 Freedom Run XC Schooling
May 18-19 Area Vll Young Riders Show Jump Clinic
May 25-26 CWU Schooling Show
Moy 25 Work Parties for Horse Trials
May 31-June 2*Equestrians lnstitute Horse Trials
June 8-9 Hunter/umper Clinics TBA
June 11-16*Swiftwater lnvitational Hunter Jumper Show
June 18-23*Alpine Preview Hunter Jumper Show
June 30 Cowboy Dressage Show
July 5-7 Cowboy Tradition Ranch Roping
July 6 Mountain Magic 4H
July 10-14*Pacific Crest Outreach Hunter Jumper Show
luly 26-28 6th Annual Cle Elum Roundup
July 3O-August 4 Reining Horse Association of NW Show and Clinic
August 9-L1 Mustang Madness & Trail Challenge
August 17-18 Karen O'Neal Eventing Clinic
August 17-25 Cowabunga - Cow Horse Activities
September 5-8*Cascade Finals Hunter Jumper Show
September 14 Central Washington Dressage Show
September 74 Work Porties for Horse Trials
September 21-22*Equestrians lnstitute Horse Trials
September 27-29 Arabian Region 5 Social
September 27-29 Craig Cameron Horsemanship Clinic
October 37 Park Closed
3-19-19
Exhibit "B"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section 1. Brandins
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism
information as follows:
A. Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo with an operational link to the site(s). The logo must be displayed on the
contractor's home page, it must be sized no smaller than/z inch in height, and must be
surrounded by appropriate white space to allow easy recognition and legibility. Contractors
shall not change the logo(s) in color or appearance.
B. Print Advertisins and Online Displav Advertisine of all types ( including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party
websites, streaming displays, etc.) must include the County's and appropriate City's tourism
website logo. The logo must be sized no smaller than% inch in height, and must be surrounded
by appropriate white space to allow easy recognition and legibility. Contractors shall not change
the logo(s) in color or appearance.
C. Video Advertising of all types (including but not limited to television, online, electronic kiosks,
motion billboards, etc.) must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller than% inch in height, and must be surrounded by appropriate
white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
Section 2. Advertising Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A. Print Advertisins:
L. Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed at LOO% of the cost, including any production costs. To
operate exclusively outside of Kittitas County, the provider must not be physically located in
the County and/or not distribute any media within the County.
2. Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a. For date-specific events, advertising the day ofthe event and up to 10 days prior to
the event may be reimbursed at LOO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 A, (2)(a) above, advertising reimbursement requests must include a
statement from the media provider specifying the percentage distribution to areas
outside of Kittitas County. Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs.
B. Television Advertising:
1. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed at LOO% of the cost, including any production cost.
2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed at lOOo/o of the cost, including any production costs,
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 8,2(a) above, advertising may be reimbursed at the rate of 70% of
the total cost, including any production costs.
C. Online Advertisins
1. Online advertising and promotion may be reimbursedat3:O0% of the cost, including any
production cost.
2. Streamed media (radio, television, other) requests for reimbursement must include a
statement from the media provider specifying the percentage of recipients which are
outside of Kittitas County. Reimbursements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs,
D. Direct Mail:
L. Direct mail advertising may be reimbursed at LOO% of the cost, including any production
cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to
receive reimbursement, a list of the addresses and a signed statement from the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
requ ired documentation.
E. Flvers/Posters:
1. Flyers or posters which are placed outside of Kittitas County may be reimbursed at 100% of
thecost,includinganyproductioncost. lnordertoreceivereimbursement,alistofthe
locations where flyers or posters were posted outside of Kittitas County, a signed statement
from the contractor that the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.
2. Banners which are placed inside of Kittitas County may be reimbursed at IOO% of the cost,
including any production costs. ln order to receive reimbursement, the banner cannot list a
specified date or location. Request can only be made one time.
3. Signage (site layout use only) which are placed inside of the venuefacility of the event may
be reimbursed at 100% of the cost, including any production costs. ln order to receive
reimbursement, the signage cannot list specified date or location. Request can only be
made one time. (i.e. ADA Parking /Parking, Loading Zone, Evacuation Route, Bathrooms, and
Stage locations)
F. Radio Advertisine:
1. Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed at LOl% of the cost, including any production cost.
2. Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed al I00% of the cost, including any production cost.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frameinSection 2F,2(a) above,advertisingmaybereimbursedattherate of 3O%of
the total cost, including any production costs.
G. Operation Reimbursement:
t. Operation costs may be reimbursed 700o/o of the paid invoice cost. ln order to receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list. lnvoice provided must include notation of payment with proof
of payment.
2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
at LOO% of cost. ln order to receive reimbursement, a signed statement from the receiver
along with other required documentation. Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.
3. ltems not eligible for reimbursement:
a. Salaries of employees
b. Capitol purchases- any item with 3+ years life and over 55,000.c. Licenses, permits, insurance, or credit card fees