HomeMy WebLinkAboutAmended LT-2020-019LT-2020-019J U N K-TIQU E N- Amended EP
2O2O LODGING TAX SERVICES AGREEMENT
BETWEEN KITTITAS COUNTY AND JUNK-TIQUEN IN THE BURG
This Contract, effective January L,2O2O is made and entered into by and between KITTITAS
COUNTY ("County"), acting as agent for and on behalf of the City of Ellensburg, a Washington
municipal corporation ("City"l, a subdivision of the State of Washington, and JUNK-TIQUEN lN THE
BURG ("Contractor") for the 2020 Junk-tiquen in the Burg ("Event").
WHEREAS, the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Section 1. Scope of Work.
a. Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit '?"
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in accordance
with this Agreement: Personnel, labor and supervision; technical, professional and other
services. All such services, property and other items furnished or required to be furnished,
together with all other obligations performed, or required to be performed, by Contractor
under this Agreement are collectively referred to herein as "Services."
c. Contractor shall commence, perform and complete such Services in accordance with Exhibit
"8" which is attached hereto and incorporated herein by this reference.
Section 2. Pavment.
a. As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of two thousand dollars (52,000) (City of Ellensburg lodging
tax funding).
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts/invoices for any items including marketing and/or
advertising are submitted to the County, not to exceed the sum of two thousand dollars
(S2,000) (City of Ellensburg lodging tax funding).
c. Services/Expenses that are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January 15,2O2t after this date funds lapse.
d. Requests for reimbursements must be submitted to:
Kittitas County Auditor
Attn: Auditor's Accounting
,n County Lodging Tox Funding Agreement Page 7
LT-2020-019-J U N K-TIQU EN- Amended EP
205 West 5th Ave - Suite 1O5
Ellensburg, WA 98926
a ud itorsaccounting@co. kittitas.wa.us
e Reporting requirements of your events will be required on prescribed forms from the County
Auditor.
f. Contractor is eligible to claim reimbursement for the following items and amounts only
e Radio, print, online, and TV marketing
r Direct mail
o Website
g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and is
further expressly denied funding for the following items as requested in the application as
defined in Section 1(a): no facility rental.
h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation at the conclusion
of the event.
Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Auditor's office prior to filing reimbursement claim. Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed. The training may be found online at the Kittitas County Auditor's website at the
fo I lowi ng add ress: http ://www.co. kittitas.wa. us/a ud itor/defa u lt.a spx
Section 3. Performance bv Contractor
a. Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County and City. Any such delegation or subcontracting without the County's or City's
prior written consent shall be voidable at the County's or City's option.
b. Contractor shall at all times be an independent contractor and not an agent or representative
of the County or City with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or representative of the County or City. ln no event
shall Contractor be authorized to enter into any Agreement or undertaking for or on behalf
of the County or City. lt is understood that the Contractor and the Contractor's staff and
employees are not employees of the County or City and are not, therefore, entitled to any
benefits provided employees of the County or City.
Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
authority (including, but not limited to, such requirements as may be imposed upon the
County and applicable to Services). Contractor shall furnish such documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules, and orders
required to be incorporated into agreements of this character are incorporated into this
c
_2020 County Lodging Tox Funding Agreement Poge 2
LT-2020-019-JUNK-TIQUEN- Amended EP
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, marital status, or the presence of a physical, sensory, mental disability or any other
protected status recognized under local, state or federal law.
The Services shall at alltimes be subject to inspection by and approval of the County or City,
but the County's or City's making (or failure or delay in making) such inspection or approval
shall not relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's or City's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County or City with sufficient, safe, and proper facilities and equipment for such
inspection and free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or City, or their designee, or such Federal or State auditor with such
information related to the Services as may be requested by the applicable governmental
entity. Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County or City makes final payment of compensation due
hereunder, Contractor shall provide the County or City access to (and the County or City shall
have the right to examine, audit and copy, with or without notice) all of Contractor's books,
documents, papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4. Release. Indemnity. and Hold Harmless.
The County or City assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnify, and hold harmless the County and the City, their officers and
employees, agents, representatives, attorneys and/or volunteers, from and against all claims, costs,
liabilities, damages, and expenses, (including, but not limited to, reasonable attorney fees) which
arise or may arise or be alleged to arise out of or by reason of this Agreement including:
Any fault, negligence, strict liability or product liability of Contractor in connection with the
Services for this Agreement;
Any lien asserted upon any property of the County or City in connection with the Services for
this Agreement;
Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
any governmental authority; or
e
a
a
a
_2020 County Lodging Tox Funding Agreement Page 3
LT-2020-019-JUNK-TIQUEN- Amended EP
a Any breach of or default under this Agreement by Contractor
Section 5. Compliance with Public Records Law.
ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County or City for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County or City shall provide notice
to Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
c. The County or City specifically shall not be liable to Contractor for the County's or City's
release under public records laws of any documents not otherwise exempt from disclosure
by trademark, copyright or other law.
Section 6. lndustrial Insurance Waiver.
With respect to performance of this Agreement and as to any claims against the County or City, their
Additional lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under
Title 51 of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contractor's
employees and agrees that the obligations to indemnify, defend and hold harmless provided in this
Agreement extend to any claim brought by or on behalf of any employee of the Contractor. This waiver
is mutually negotiated by the parties to this Agreement.
Section 7. lnsura and Endorsements.
a. The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses arising
out of personal injury (including death) or property damage that may result from performance
of the Services or this Agreement, whether such performance is by Contractor or any of its
employees, agents or representatives.
c. Should the County require such liability insurance, the Contractoragreesto provide proof of
insurance prior to commencing performance of this Agreement.
d. Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
a
_2020 County Lodging Tax Funding Agreement Page 4
LT-2020-019-JUNK-TIQUEN- Amended EP
e. Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County and City as Additional lnsureds and shall stipulate that the insurance
afforded by the policies shall be primary insurance, and that any insurance, self-insured
retention, deductibles, or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance or self-insurance maintained by
the County or City. Contractor shall furnish the County a certificate of insurance with
Endorsement as evidence that the required policies are in full force and effect.
Section 8-Termination
The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any
portion of the Services notyet performed, whetheror not Contractor is in breach ordefault. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. ln the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to refund
to the County all monies paid for Services not yet rendered by the Contractor, if any, as of the date
of the notice of termination.
Section 9. Miscellaneous.
The City is not a party to this Agreement but is an intended third-party beneficiary of this
Agreement and to the extent set forth herein certain of its provisions are for the benefit of
the City and are enforceable by City in its own name and capacity as a Washington municipal
corporation.
b. Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or any
right or interest in this Agreement without the County's prior written consent.
This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
d. Notice for any purpose under this Agreement, except service of process, shall be given by the
Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W 5th Ave.
Ellensburg, WA 98926. For all purposes under this Agreement, any notice by the County to the
Contractor shall be given to the Contractor's address provided on the signature page. Notice
may be given by delivery or by depositing in the U.S. Mail, first class, postage prepaid, certified
mail, return receipt requested.
e The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
a
c
_2020 County Lodging Tax Funding Agreement Poge 5
LT-2020-019-JUNK-TIQUEN- Amended EP
f. This Agreement may be executed in one or more counterparts and by facsimile, each of which
will be deemed an original, but all of which together will constitute one and the same
instrument.
g. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
violation of any applicable law, ordinance, or regulation the consequence of which will or may
materially affect Contractor's ability to perform its obligations under this Agreement.
h. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To this
end, the terms and conditions of this Agreement are declared severable.
The exclusive venue for any action brought to enforce this Agreement or any of its terms shall
be in Kittitas County, State of Washington.
The following provision is entered into effective upon adoption by the parties pursuant to
section "9c", as reflected by the signature of the authorized representative(s) of each party.
The performance of this Agreement is subject to termination without liability by either party
upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric
Administration, any other agency of the United States Government, or any agency of the
Government of the State of Washington of the occurrence of any circumstance beyond the
control of either party-including, without limitation, acts of God, war, acts of terrorism
within a fifty (50) mile radius of Kittitas County, government regulations, disaster,
paridemic/epidemic illness, strikes or threat of strikes (except that neither party may
terminate this Agreement for situations involving that party's own employees), civil disorder,
or curtailment of transportation facilities-to the extent that such circumstance makes it
illegal , impossible or economically impracticable for the parties to complete the duties and
mutual obligations agreed upon and imposed upon them herein. The ability to terminate this
Agreement without liability pursuant to this paragraph is conditioned upon delivery of written
notice from one party to the other within 10 days of such occurrence or upon delivery of
written notice from one party to the other within 24 hours of the receipt of notice of the
prediction of any of the above occurrences. To the extent feasible within the constraints
imposed by any event of the type described above, the parties agree that if the triggering
event is of apparently or likely transitory effect, the parties may negotiate such amendments
to the agreement that are mutually satisfactory and not otherwise contrary to law, including
but not limited to a change in the dates for completion of any portion or the entirety of this
agreement.
_202O County Lodging Tax Funding Agreement Page 6
LT-2020-019J U NK-TIQU EN- Amended EP
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KITTITAS COUNTY
BOARD OF COUNTY
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Deputy Prosecuting Attorney
_2020 County Lodging Tax Funding Agreement Page 7
EXHIBIT ''A''
CLTAC: Application for Lodging Tax Grant Funding
Grant Application
Workshop - 2019*
Submittal lnstructions
& General
lnformation *
Dd you atterd the Gant Apflicatioa'r \ ,brkshop - 2019 hosled by the lfttitas Ocunty Oranter of Ocnrrerce?
C Yes
GNo
G Yes,
I have read and understand SuLnittal hstructions and General lnfornatid for the 20 19 Lodging Tax Gant Funding
Ftocess
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Organization I nformation
Name of Organization* Junk-tiquen in the Burg
Organization Address * street Address
2830 S. Thorp Hury
Address Line 2
0tv
Ellensburg
tutallZip&de
98926
Website
Slate/FlovincelRaion
WA
Country
USA
Federal Tax lD #*
UBI #*
rlmrw.jun ktiquen intheburg @hotmail.com
00-0000000
000-000-000
Organization is a:* C Government Entity
C S01(c)3
C 501(c)4
O 501(c)6
G Other hdividual
(Note: you must submit 501(c)3, 501(c)4, or 501(c)6 approval documentation.)
Click here to view sample documents (redacted).
Upload Proof of Proof of organization.pdf
Organization Status *
Accegage file fornats 1rclude: Jre, F3p or TIFE
Contact lnformation
Last Name *
160.85K8
First Mme*Becky
Sherley
Response 1:
ProjecUEvent
Description *
For one exciting day, buildings spring to life with Junk-tiquen in the Burg's vintage
market. Junk{iquen invites crovrids to peruse and purchase up-cycled and re-
purposed decor, furniture and accessories. Vintage markets are extremely popular
across America and have a very large following. Vendors roll into tovur from all
corners of the Pacific Northrircst, from the southernmost tip of Oregon to small
towns in ldaho and shoppers will travel miles and miles to catch the next great
shovrl
Ellensburg's centralized location in Washington encourages visitors to travel from
all corners of the state. Every year, hundreds of new Junk-tiquers travel to
Ellensburg, and many people plan girls' weekends and family vacations around the
event. The audience lam targeting is ages 18 to B0 and everything in betraeen.
The structure of the show reaches various ages with ihe different types of ltems
offered. Older shoppers may like the true antiques wtrile younger shoppers may
like more of the re-purposed items such as jei,relry made from viniage spoons.
There will be something for everyone!
I plan on marketing and using the money in ihe Seattle/Portland markei as \fiell as
Spokane, Canada and Central Washington area including Wenatchee, Moses Lake
and Tri-Cities to name a few lwill be using the funds in various media areas such
as online marketing to include some of the following channels:
. Website Marketing
. Search Engine Optimization
. Pay-Per-Click Advertisin g
. Content Marketing
. Email Marketing
. Social Media Marketing
. Mobile Marketing
'Vdeo Marketing
digital media, photography, video streaming, radio, televlsion and print advertising
such as magazines, signage, banners, fliers, and save the date cards, lf approved
my budget also outlines using the funds for elpenses such as insurance, facility
rental, and display items for the show.
2500 character linit
List of lntended Use of Funds *
Radio Marketing
Print Marketing
Online Marketing (see above list)
TV Marketing
Direct Mail
Facility Rentals
Website
2l Prolections of lncreased Tourism
Please provide the following estimates of how any money received will result in increases in the number of people
traveling for business or plealure on a trip:
1. Away from their place of residence or business and staying overnight in paid accommodations;
2. To a place fifty miles or more a\ ay from their place of residence or business for the day or staying overnight;
3. or from another country or state outside oftheir place of residence or business.
You must provide the evidence utilized in determining your projections,
event/project funding request?
Response 3:
Measuring Results *\{f,nt tools will you use to reasure you[ event's ifpact on tourisn? Flease be specific and provide dxanples.
Varlous surveys are conducted io help measure the impact of tourism. Each show
has conducted surveys capturing information such as: where shoppers come from,
is ihis their first time to Ellensburg, did they stay the night and what are they doing
while in town. Vendors are surveyed on how many stay the nighi, wirat type of
lodging and how many nights are stayed. Partnering with the Chamber of
Commerce lo send an electronic survey to all the follora,ers of the tourism
campaigns; tracking if they came to the event, did they stay the night, if so wtrere
and what did they do while in the area. Social media surveys are conducted
collecting daia on wtrere people travel from, did they stay the night and nirat did
they do Wrile in towr.
2500 character linit
A. ls ycur prcjecUevent year-round or is it seasonal tr datesp€cific?
C Year Round C Seasonal O Date Specific
Your sdection here shcuh be supported by the dates yor.r provided above, in the Rcject or 6rent lnfornstim section.
B. \ trat strategies will you erqCoy to assure you are attracting tourists frmrat least 50 niles away?
Ellensburg's centralized location in Washington encourages visitors to travel from
all corners of the state. Targei marketing will assure I am attracting tourists from at
least 50 miles ai'ray. Marketing advertising money will be used in the
Seattle/Portland market as vr,ell as Canada and Central Washington area including
Wenatchee, Moses Lake and Tri-Cities to name a few Not only do shoppers come
from all over, but vendors do as uell, wiih places like Sandpoint lD., Hermiston,
OR., Waterville, Moses Lake, Puyallup, Edmonds, Spokane and more. These
vendors all have their ou,n folloWng of fans which will travel to catch them at their
next show.
2500 character linit
C. Wrat strategies will you use to assist in nErketng all of ldttitas County as a tourist destination with ydlr
evenVproject f unding request?
Marketing is the key strategy to promoting the entire County. Junk-tiquen's \Mebsite
and social media will like and share the tourism campaigns of Ellensburg, Cle Elum
and the entire County. There are links to accommodation locations, dining and
events county-vr,ide on the Junk-tiquen rnebsite. lwill cross promote by partnering
with fellow events.
2500 character linit
Response 3 A:
Measuring Results*
Response 3 B:
Measuring Results*
Response 3 C:
Measuring Results*
Application Questions: Part 3
4lCollaboration
lf your organization collaborates or has created partnerships with other organizations, groups, or other
events, how is this accomplished?
Collaboration *Although lam an individual putting on an event lhave many partners that I plan to
work with throughout the year, such as:
Kittitas County Chamber of Commerce - member related promotions such as
weekly bulletin, business after hours, netriwrking activities, etc.
Huffman Farms - possible display area during her event throughout October in
return I provide space for her during my event. Promotion of her event on social
media.
Thorp Fruit & Antique Mall - fliers and cross promotions
Roses and Rust - fliers and cross promotions
Functional Junk Salvage - fliers and cross promotions
Cross promotions are visible on my r,rebsite, reflecting added value spent in the
communities throughout the entire Kittitas County. Example: accommodations
listing, dining options, links to dormrtown associations, etc.
2500 character linit
this year?
Prior Year*
3,657
Projected *
3,900
How many days did/willyour event occur?
Prior Year*
2
Projected *
2
How many paid overnight stays were and/or will be booked as a result of your
projectlevent?
Explain howthe room nights daia above from the prior year uas collected and howthe projection for the next year is
derived. (For example, if ihere was a survey conducted for the prior year, explain the methodology. For the projections,
what are they based upon and how is that basis justified?)
Prior Year*
235
Paid Overnights' Data Support
Prior Year Paid
Overnight's Stay
Response*
Prior Year Paid
Overnight Stay Data
Projected *
255
Survey results collected were used to formulate the below calculations. Thirty
percent ofvendors stayed and ullculd stay 2 nights per show Ten percent of
shoppers stayed. There rnere 1,407 spring shoppers and lam using 2,'100
projected for fall shoppers for a total of 3,507 shoppers. Calculations used for
shoppers reflects double occupancy. ADR rate provided by STR report from Kittitas
County Chamber of Commerce.
Vendors Lodging lncome: $7,304.40
5O x3oo/o =15 x2 = 30 rooms
30 rooms x2 shoues = 60 rooms
60 rooms x$121.74lroom = $7,304.40
Shoppers Lodging lncome: $21,304.50
3,507 x 10% = 350 / 2 {double occupancy) = 175 rooms
175 rooms x$121.74lroom = $21,304.50
Total lodging room count = 235 rooms
Total lodging income = $28,608,90
2500 character linit.
h addition to field above, ycu nay upbad the evidence io support the prior years' roorlnigirt infornation.
You n€y upled up lo tkee single pages (LS Letter), of inforn?tion. lf you a single nllti-page docunent, mly the first
three pages willbe considered. Thefdlowing fornets, willbe accepted: JE, FFor TIFF
Application Questions: Part 5
SlFunding
Does your organization have, or have you applied for, grant funding from other sources? lf not, wtry not? lf yes, please
list the funding you have for the project, including any volunteer and in-kind sources in Question 9l Project Budget
Overview.
Funding sources and amounts which have not yet been secured will be listed separately, in the field(s) directly below
Finally, wtrat changes wrculd occur if the project couldn't be funded?
I n-Kind Contributions (except volunteerism)
Account Name
Vendor & Gate
Souvenirs
Account Name
Equipment
Account Name
Rentals
Advertising
Supplies
Entertainment
Vendor
Hauling
Website
Travel
Accounting
Postage
Storage
Staffing
Souvenirs
Security
lnsurance
Dues
Past Actual 3
$ 29935.00
$ 1375.00
Past Actual 3
$ 800.00
Past Actual 2
$ 29255.00
$ 725.00
Past Actual 'l
$ 27430.00
$ 1300.00
Past Actual 1
$ 1250.00
Projected
$ 28645.00
$ 1600.00
Projected
$ 1250.00
Projected
$ 7410.00
$ 16500.00
$ 4175.00
$ 1200.00
$ 540.00
$ 1000.00
$ 2280.00
$ 3000.00
$ 500.00
$ 550.00
$ 1320.00
$ 1700.00
$ 2000.00
$ 600.00
$ 180.00
$ 200.00
Past Actual 2
$ 1250.00
Contributions of Volunteer Time
Past Actual 3
$ 4597.00
$ 13500.00
$ 2500.00
$ 800.00
$ 450.00
$ 450.00
$ 180.00
$ 2098.00
$ 300.00
$ 232.00
$ 1080.00
$ o.oo
$ 1704.00
$ 350.00
$ 180.00
$ 200.00
Past Actual 2
$ 4715.00
$ 12250.00
$ 1850.00
$ 800.00
$ 250.00
$ 500.00
$ 200.00
$ 1744.00
$ 300.00
$ 247.00
$ 810.00
$ o.oo
$ 975.00
$ 350.00
$ 180.00
$ 200.00
PastActual 1
$ 4860.00
$ 5824.00
$ 2350.00
$ 1000.00
$ 450.00
$ 800.00
$ 275.00
$ 2640.00
$ 37s.00
$ 425.00
$ 1320.00
$ 0.00
$ 1200.00
$ 500.00
$ 180.00
$ 200.00
Evidence of Volunteer Hmse u$oad a single f ile which offers evidence in support of the projmted vdunteer hours.
Contributions* In Kind hours 2020 application.pdf
Number of Hours
327.81K8
Revenue Totals
Expenses
$ 2s,468.36
Past Actual 3
884
Past Actual 2
991
Past Actual '1
1,O70
Projected
1,081
Calculated Value of
Projected Volunteer
Time
Past Actual 3
$ 39610.00
Past Actual 2
$ 40925.00
Past Actual 'l
$ 34097.00
Projected
$ 61278.36
Required me to upload proof of organization status to submit, however I am an individual. I went to
apply last year and was told I can just do it for the day of the event as I did not need full year.
2l6 lray: 1o reinv?rt o1d find:
Junk-tiquen in the Burg
named one of
Flea Market D6cor's 2017
Must Attend Shows!
Flea Market D6cor is a magazine sold on
newsstands across the Country, Apple
Newsstand, Google Pay and Kindle.
Check out the online version on the
Junk-tiquen in the Burg website @
www.iunk-tioue ninthebure.com
Summer
17
FLEA
ACROSS'
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Photos: Flea Market D6cor
July - August 2017 Magazine
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up(ycl6d iunk, look no luilhor "We v6 got rustic,shsbby
chic, Western-you nome it,'says Secty Shoil€yshow
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tu.nitur€, iewekv clolhing, sign6 and more. I look lho
junlin' people who like moro rustlc ot upcycied llemsand
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Ftea Market D6cor
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Above: Line to get in
Left: Happy Shoppers
Other Photos: Booths at
show
Show Comments
"Love itl
"This is aweseome!"
"Great Event"
"More of these PLEASE'
"Can't wait until the next one"
"l love coming to Ellensburg"
FB Conversations
"Let's meet up for a girls weekend"
"Grab a u-haul and let's head to the
Burg"
i
. 0FLir- DAtL'r'
7,$ -
Junk-tiquen in the Burg In-Kind hours
Where needed # People Hours Total x S23.56/hr
Logistics
Travel
Advertising
Vendors
Set up
Gate-opening
Gate
CarrylParking Crew
Clean Up
1
L
2
L
8
4
3
260
L84
36
57
24
8
8
18
10
260
784
72
57
792
32
24
180
80
6L25.6
4335.04
1696.32
7342.92
4523.s2
753.92
565.44
4240.8
1884.8
1_0
8
Total L081 $25,458.36
Exhibit "B"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section 1. Branding
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism
information as follows:
A. Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo with an operational link to the site(s). The logo must be displayed on the
contractor's home page, it must be sized no smaller than/z inch in height, and must be
surrounded by appropriate white space to allow easy recognition and legibility. Contractors
shall not change the logo(s) in color or appearance.
B. Print Advertising and Online Displav Advertisine of all types ( including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party
websites, streaming displays, etc.) must include the County's and appropriate City's tourism
website logo. The logo must be sized no smaller than% inch in height, and must be surrounded
by appropriate white space to allow easy recognition and legibility. Contractors shall not change
the logo(s) in color or appearance.
C. Video Advertising of all types (including but not limited to television, online, electronic kiosks,
motion billboards, etc,) must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller than% inch in height, and must be surrounded by appropriate
white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
Section 2. Advertising Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A. Print Advertisins
L. Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed at LOO% of the cost, including any production costs. To
operate exclusively outside of Kittitas County, the provider must not be physically located in
the County and/or not distribute any media within the County.
2. Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to L0 days prior to
the event may be reimbursed att00% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 A, (21(al above, advertising reimbursement requests must include a
statement from the media provider specifying the percentage distribution to areas
outside of Kittitas County. Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs.
B. Television Advertising:
L. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed at IO0% of the cost, including any production cost.
2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will
be reimbursed as follows:
a, For date-specific events, advertising the day ofthe event and up to 7 days prior to
the event may be reimbursed al I0Oo/o of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 8,2(a) above, advertising may be reimbursed at the rate of 7Oo/o of
the total cost, including any production costs.
C. Online Advertising:
t. Online advertising and promotion may be reimbursed at 100% of the cost, including any
production cost.
2. Streamed media (radio, television, other) requests for reimbursement must include a
statement from the media provider specifying the percentage of recipients which are
outside of Kittitas County, Reimbursements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs.
D. Direct Mail:
L. Direct mail advertising may be reimbursed at LOOo/o of the cost, including any production
cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to
receive reimbursement, a list of the addresses and a signed statement from the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
required documentation.
E. Flvers/Posters:
L. Flyers or posters which are placed outside of Kittitas County may be reimbursed at LOOo/o of
the cost, including any production cost. ln orderto receive reimbursement, a list of the
locations where flyers or posters were posted outside of Kittitas County, a signed statement
from the contractor that the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.
2. Banners which are placed inside of Kittitas County may be reimbursed at IOOo/o of the cost,
includinganyproductioncosts. lnordertoreceivereimbursement,thebannercannotlista
specified date or location. Request can only be made one time.
3. Signage (site layout use only) which are placed inside of the venuefacility of the event may
be reimbursed at 100% of the cost, including any production costs. ln order to receive
reimbursement, the signage cannot list specified date or location. Request can only be
made one time. (i.e. ADA Parking/Parking, Loading Zone, Evacuation Route, Bathrooms, and
Stage locations)
F. Radio Advertisine:
1. Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed at 7OO% of the cost, including any production cost.
2. Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed attOO% of the cost, including any production cost.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frameinSection 2F,2(al above,advertisingmaybereimbursedattherate of 30%of
the total cost, including any production costs.
G. Operation Reimbursement
L. Operation costs may be reimbursedtOO% of the paid invoice cost. ln orderto receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list. lnvoice provided must include notation of payment with proof
of payment.
2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
at tOO% of cost. ln order to receive reimbursement, a signed statement from the receiver
along with other required documentation. Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.
3. ltems not eligible for reimbursement:
a. Salaries of employees
b. Capitol purchases- any item with 3+ years life and over 55,000.
c. Licenses, permits, insurance, or credit card fees