HomeMy WebLinkAboutAmended LT-2020-005LT-2020-005-KVEC- Amended EP
2O2O LODGING TAX SERVICES AGREEMENT
BETWEEN KITTITAS COUNTY AND KITTITAS COUNTY EVENT CENTER
This Contract, effectiveJanuary 1,2020 is made and entered into byand between KITTITAS
COUNW ("County"), a subdivision of the State of Washington, and KITTITAS COUNTY EVENT
CENTER ("Contractor"l, for the 2020 ChillAxle ("Event").
WHEREAS, the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Section 1.of Work.
a. Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit '?"
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in
accordance with this Agreement: Personnel, labor and supervision; technical, professional
and other services. All such services, property and other items furnished or required to be
furnished, together with all other obligations performed, or required to be performed, by
Contractor under this Agreement are collectively referred to herein as "Services."
c. Contractor shall commence, perform and complete such Services in accordance with Exhibit
"B" which is attached hereto and incorporated herein by this reference.
Section 2. Pavment.
a. As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of nine thousand four hundred dollars (59,400) (Kittitas
Co. lodging tax funding).
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts/invoices for any items including marketing and/or
advertising are submitted to the County, not to exceed the sum of nine thousand four
hundred dollars (59,400) (Kittitas Co. lodging tax funding).
c. Services/Expenses that are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January 15,2O2L after this date funds lapse.
d. Requests for reimbursements must be submitted to:
Kittitas County Aud itor
Attn: Auditor's Accounting
205 West 5th Ave - Suite 105
Ellensburg, WA 98926
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LT-2020-005-KVEC- Amended EP
auditorsaccounting@co.kittitas.wa.us
e. Reporting requirements of your events will be required on prescribed forms from the
County Auditor.
f. Contractor is eligible to claim reimbursement for the following items and amounts only:
o Printing, design fees, labor, and postage for direct mailings and/or sponsorship search
r Supplies and labor to mail or promote event: copy paper, envelopes, postage
o Radio, print, online, digital, & TV promotional advertising, poster printing
r Dirt, safety materials/ supplies: fencing, cones, ribbon, gravel, plywood, equipment
o Purchase of scaffolding to create divers platform and a wireless PA system for race
announcements
. Equipment rental to install create, maintain, and create the RC race track inside the Bloom
Pavilion
o Materials to create signs and marketing materials for the event
r Location beautification, promotion. Time and materials + contingency
o design and printing services for banners, posters, programs, marketing items
r Professional services to reset the indoor pavilion to original state.
r Time, labor, and materials for venue facility preparation, beautification, and clean-up.
o Equipment rental for event cohesiveness, safety, and thoroughness.
g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and
is further expressly denied funding for the following items as requested in the application as
defined in Section 1(a): N/A
h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation.
l. Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Auditor's office prior to filing reimbursement claim. Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed. The training may be found online at the Kittitas County Auditor's website at the
fol lowing add ress: http ://www.co. kittitas.wa. us/a ud itor/defa u lt.aspx
Section 3. Performance bv Contractor
Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County. Any such delegation or subcontracting without the County's prior written
consent shall be voidable at the County's option.
b. Contractor shall at all times be an independent contractor and not an agent or representa-
tive of the County with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or representative of the County. ln no event shall
Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the
County. lt is understood that the Contractor and the Contractor's staff and employees are
not employees of the County and are not, therefore, entitled to any benefits provided
a
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LT-2020-005-KVEC- Amended EP
employees of the County
c. Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
authority (including, but not limited to, such requirements as may be imposed upon the
County and applicable to Services). Contractor shall furnish such documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules, and orders
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, marital status, or the presence of a physical, sensory, or mental handicap.
e. The Services shall at all times be subject to inspection by and approval of the County, but
the County's making (or failure or delay in making) such inspection or approval shall not
relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County with sufficient, safe, and proper facilities and equipment for such inspection and
free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or its designee, or such Federal or State auditor with such information
related to the Services as may be requested by the applicable governmental entity.
Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County makes final payment of compensation due hereunder,
Contractor shall provide the County access to (and the County shall have the right to
examine, audit and copy, with or without notice) all of Contractor's books, documents,
papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4. Release, lndemnitv, and Hold Harmless.
The County assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnify, and hold harmless the County, its officers and employees,
agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities,
damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or
may arise or be alleged to arise out of or by reason of this Agreement including:
Any fault, negligence, strict liability or product liability of Contractor in connection with the
Services for this Agreement;
_2020 County Lodging Tax Funding Agreement Pdge 3
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LT-2020-005-KVEC- Amended EP
Any lien asserted upon any property of the County in connection with the Services for this
Agreement;
Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
any governmental authority; or
Any breach of or default under this Agreement by Contractor
a
a
Section 5. Compliance with Public Records Law.
a. ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County shall provide notice to
Contractor pursuant to Washington's public records act, chJpter 42.56 RCW, to allow
Contractor to seek a court injunction.
The County specifically shall not be liable to Contractor for the County's release under public
records laws of any documents not protected by trademark, copyright or other law.
Section 5. lndustrial lnsurance Waiver.
With respect to performance of this Agreement and as to any claims against the County, its Additional
lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 5L
of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contractor's employees
and agrees that the obligations to indemnify, defend and hold harmless provided in this Agreement
extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is
mutually negotiated by the parties to this Agreement.
Section 7. lnsurance and Endorsements.
The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses
arising out of personal injury (including death) or property damage that may result from
performance of the Services or this Agreement, whether such performance is by Contractor
or any of its employees, agents or representatives.
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Should the County require such liability insurance, the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
d. Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County as an Additional lnsured and shall stipulate that the insurance
afforded by the policies shall be primary insurance, and that any insurance, self-insured
retention, deductibles, or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance maintained by the County.
Contractor shall furnish the County a certificate of insurance with Endorsement as evidence
that the required policies are in full force and effect.
Section 8. Termination.
The County may, by written notice thereof to Contractor, terminate this Agreement as to allor any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. ln the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to
refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of
the date of the notice of termination.
Section 9. Miscellaneous
Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or
any right or interest in this Agreement without the County's prior written consent.
b. This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
c. Notice for any purpose under this Agreement, except service of process, shall be given by
the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W.
5th Ave. Ste. 108, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by
the County to the Contractor shall be given to the Contractor's address provided on the
signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class,
postage prepaid, certified mail, return receipt requested.
d. The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
c
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LT-2020-005-KVEC- Amended EP
e. This Agreement may be executed in one or more counterparts and by facsimile, each of
which will be deemed an original, but all of which together will constitute one and the same
instrument.
f. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
violation of any applicable law, ordinance, or regulation the consequence of which will or
may materially affect Contractor's ability to perform its obligations under this Agreement.
g. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
h. The exclusive venue for any action brought to enforce this Agreement or any of its terms
shall be in Kittitas County, State of Washington.
The following provision is entered into effective upon adoption by the parties pursuant to
section "9b" , as reflected by the signature of the authorized representative(s) of each party.
The performance of this Agreement is subject to termination without liability by either party
upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric
Administration, any other agency of the United States Government, or any agency of the
Government of the State of Washington of the occurrence of any circumstance beyond the
control of either party-including, without limitation, acts of God, war, acts of terrorism
within a fifty (50) mile radius of Kittitas County, government regulations, disaster,
pandemic/epidemic illness, strikes or threat of strikes (except that neither party may
terminate this Agreement for situations involving that party's own employees), civil
disorder, or curtailment of transportation facilities-to the extent that such circumstance
makes it illegal , impossible or economically impracticable for the parties to complete the
duties and mutual obligations agreed upon and imposed upon them herein. The ability to
terminate this Agreement without liability pursuant to this paragraph is conditioned upon
delivery of written notice from one party to the other within 10 days of such occurrence or
upon delivery of written notice from one party to the other within 24 hours of the receipt of
notice of the prediction of any of the above occurrences. To the extent feasible within the
constraints imposed by any event of the type described above, the parties agree that if the
triggering event is of apparently or likely transitory effect, the parties may negotiate such
amendments to the agreement that are mutually satisfactory and not otherwise contrary to
law, including but not limited to a change in the dates for completion of any portion or the
entirety of this agreement.
KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS CONTRACTOR
_202O County Lodging Tax Funding Agreement Page 6
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LT-2020-005-KVEC- Amended EP
CldY\ryu)l'j Iv70
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Commissioner lAddressl
{ffi.qbL-.n qt7
[Telephone]
Clerk of the Board
FORM:
Deputy Prosecuting Attorney
_2020 County Lodging Tax Funding Agreement Page 7
EXHIBIT ''A''
CLTAC: Application for Lodging Tax Grant Funding
Grant Application
Workshop - 2019 *Dd you attend the Gant ApSicatim \Abrkshop - 2019 hmied by the Kttitas County Chanter of Ocnnerce?
C Yes
6No
l? Yes,
I have read and understand &rLyrittal hstructions and General lnfornntion for the 2019 Lodging Tax Gant Funding
Flocess
Submittal lnstructions
& General
lnformation *
You are strongly encouraged to compose your responses to the questions of this form with a desktop text
editor and save your work, then copy and paste the information into the form. You may also save a draft by selecting
the button at the bottom of this page. When you do this you will be logged out and must log back in to continue. ln order
to save a draft you will need to provide an email address and a passu,rcrd. After completing the save draft, you will be
redirected to landing page containing a link to log back into the form. We suggest you save this link as a bookmark. The
link will also be sent to you in an email.
Organization I nformation
Name of Organization * Kittitas Valley Event Center
Organ ization Address * street Address
901 E. 7th. Ave. Suite '1
Address Line 2
oty
Ellensburg
Frsial /Zip Code
98926
State/Flovince/fugion
WA
Coun1ry
United States
Website https://wwco. kittitas.wa. us/kvec/default.asp
x
Federal Tax lD #* 91-6001349
uBl #'l 192-002-673
Organization is a:*G Government Entity
C 501(c)3
C, 501(c)4
C 501(c)6
C Other
(Note: you must submit 501 (c)3, 501 (c)4, or 501(c)6 approval documentation.)
Click here to view sample documents (redacted).
Upload Proof of license.Jpc
Organization Status *
Acceptabte file fornats include: JpG, FDF or TIFF.
Contact lnformation
Last Name*
83.41K8
First Mme*Karey
Connor
Phone Number*509-962-7639
_ .-*hmall karey.con nor@co.kittitas.wa.us
Project or Event lnformation
ProjecVEvent |ttame *2020 ChillAie
Event Dates
Please provide any specific dates, or range of dates, on Wrich your event or project will be held. You may add as many
dates or date ranges as necessary.
Event Dates
Start Dates *
612712020
ProjecUEvent
Location *
Newor Ongoing
ProjecVEvent?*
Amount of Funding
Requested *
End Dates
6t2712020
Kittitas Valley Event Center
C Ongoing ProjecVEvent (More than four years in existence)
G New Project/Event (Four or fevraer years in existence)
$ 10000.00
lf you selected "Orgoing Roject/Frent" above this ano-rnt nay nd exceed 10% of the iotal expense budget d this
project.
25,240Funding Request Max
Tourism Seasons*Fromthe list bdo /, what smsm willyour prciect enhance tourisn? Select any which ap$y
L-r- Year-round (January - December)
ll Off Season {November - February)
fi Shoulder Season (October or March - May)
lfl High Season (June - September)
Application Questions: Part '1 t5
Please answer each question completely, in the order listed, Please include anysupporting data within the
response narrative.
1 | ProjecUEve nt Description
Please provide a descripiion of your project/event and identify the specific tourism audience/market that your
organization will target with these funds. You must include an itemized list of exactly how any grant funds
awarded will be utilized.
Response 1:
ProjecUEvent*uescnptron
More than 100 brilliantly restored classic & custom vehicles arrive, to our 22 acre
parklike setting, in droves to pick the perfect spot for a beautiful day at the Kittitas
Valley Event Center. Classic, custom, and 4x4 vehicles are ia,elcomed at the crack
of dawn to pick up their goody bag and register to participate in our car show
Judges peruse the array of vehicles scoring each vehicle to specific criteria to
determine who wins a\ rards for our car show categories that are thoughtfully
created to allowfor anyone to winl
Motorcycles are a sight to behold in our new cycle circle that will feature bikes of all
makes & models. All types of motorcycles are invited to participate in our 2020
ChillAie.
Let's not forget our indoor RC Track that r,rag will create inside Bloom Pavilion with
the help of a professional RC track installer, Our 2O2O RC Car race will invite
people io race, zoom, andzgTag 'round our track in several heats, divisions, and
races throughout the day. Spectators will ooh and a\,ve as the liitle cars careen
around corners and race to the finish line. Bleachers that line our track will invite
spectators to watch the races all day long.
As you stroll around the grounds you will see our classic car parts svwp meet wirich
features a variety of vintage car pafts & pieces for spelctators & car owrers to
hopefully find the one ihing they need to complete their project.
Our concession courtyard !\elcomes all to come grab some grub that is perfectly
situated for everyone to enjoy a burger, hot dog, cotton candy, popcorn, or many
other delightful options available to choose from.
This uarnderful family friendly event raelcomes people of all ages to check out
classic, custom, 4x4, and RC Cars as \ ,ell as our new motofcycle corral, and swap
meet while enjoying great food, and good music all in one place! We hope our
audience participates in our raffle and kids coloring contest to maybe win
something great.
We will also continue io offer a food courtyard that people can enjoy while they are
here. We hope to have at least 5 food vendors join us again in 2020.
2500 character linit
List of lntended Use of Funds*
Printing, design fees, labor, and postage for direct
mailings and/or sponsor search
Supplies, and labor to mail or promote event: copy
paper, envelopes, postage
Radio, print, online, digital, & TV Promotlonal
advertising. Poster printing.
Dirt, safety materialsisupplies: fencing, cones,
ribobn, gravel, plprood, equipment
purchase of scaffolding to create drivers platform,
and a rniireless PA system for race announcements
equipment rental to install, create, maintain, and
create the RC track inside bloom Pavilion
materials to create signs and marketing materials for
event
location beautification, promotion. Time & materials +
contingency
design & printing services for banners, posters,
programs, marketing items
professional Services to reset our indoor pavilion to
original state
List of lntended Use of Funds*
time, labor, materials for venue facility preperation,
beautifi cation, & cleanup.
Equipment rental for event cohesiveness, safety,
and thoroughness.
2l Prolections of lncreased Tourism
Please provide the following estimates of how any money received will result in increases in the number of people
traveling for business or pleasure on a trip:
1. Auay from their place of residence or business and staying overnight in paid accommodations;
2. To a place fifty miles or more a\ €y from their place of residence or business for the day or staying overnight;
3. or from another country or state outside of their place of residence or business.
You must provide the evidence utilized in determining your projections.
Response 2.1
Projection *1. Away fromtheir flace of residence or business and staying overnighl in pald acconnodatiotts;
Lodging tax funds will be spent on promotional advertising/marketing services &
materials ($6,000), design and printing e)penses for promotionalimarketing
materials to include labor, paper, postage, staff time, and envelopes ($2,500),
Operating e)eenses including dirt, gravel, labor, plywood, safety fencing, nails,
spray paint, cones, etc., ($2,500), staff time to promote event, search for sponsors,
and prepare for event ($1,S001, professional service to reset our bloom pavilion
footing to its original staie ($1,000), professional service to set up our indoor RC
track ($1,000), Contingency ($1500)
We project that ChillAde will bring 3500 people into Kittitas County with
approximately 180 staying in overnight accommodations.
We hope that people will continue to come from as far arnay as Canada, Yorba
Linda California, Maple Valley, Ephrata, Tacoma, Toppenish, and Monroe.
ln 2019 our estimated attendance exceeded 2,500 people, and tivre project that this
event will continue to grow next year (2020)
We conducied a survey during our 2019 eveni that r,vas completed by 130 people
rnihich uras approximately 1/20th of the audience and registrants.
We will markeVpromote this event in stages by trvcrking with a digital marketing
company in order to customize our target audience and epand our reach. We will
also be print, radio, print, and direct mailing promotional materials as uell as
registrations to invite previous registered attendees.
We are thoughtfully considering a moonlight run the evening before our Saturday
car show
2500 character linii
Response 2.1
*EvtOence
The survey was given to 1/20th of the attendees so rae will present our evidence
using that formula.
Ofthe 130 people surveyed:
18 indicated that they traveled more than 50 miles away so approximately 360
people.
27 people skipped the question, so approximately 540 people.
55 said that they did not travel more than 50 miles away, so 1 100 people.
Stayed in paid overnight accommodations survey results
4o/o said ihey stayed in paid overnight accommodations, so approximately B0
people.
32% said no
60 % indicated they are a resident,
65% ofthe people surveyed indicated they uere a resident,
22%indicaled they had been to Kittitas county more ihan 10 times.
12'h said ihey had been to Kittitas County anMere from 2-9 times.
1o/a of our attendees indicated ihat it vras their first time to Kittitas County. lvrould
like to increase this percentage by bringing in more newcomers.
Our survey provides evidence of howour attendees heard about ChillAde.
4O o/o of people surveyed stated they saw the event on posters, flyers, car clubs
registrations, Cruln Magalne. Which means that the majority of the people
surveyed saw our prini advertising. I will use this data to erpand on our print
advertising tor our 2020 ChillAie.
40% uas from Family
20Yowas from Facebook, uebsite, or radio
75o/o o'f lhe people surveyed indicated they would be enjoying other activities in
Kittitas County while they r,r,ere there. Some of the things ihey said they r,rere going
to do are: dinner, road trip, farmer's market, campus Lltotem, disk golf, and garage
sales.
2500 character linit
Response 2.2:
Projection *
2.To a flace fifty niles o' nore away fromtheir flace of residence or business for the day or staying ovenright;
Lodging tax funds will be spent on promotional advertising/marketing services &
materials ($6,000), design and printing e&enses for promotional/marketing
materials to include labor, paper, postage, staff time, and envelopes ($2,S001,
Operating epenses including dirt, gravel, labor, plywood, safety fencing, nails,
spray paint, cones, etc., ($2,500), staffiime to promote event, search for sponsors,
and prepare for event ($1,500), professional service to reset our bloom pavilion
footing to its original state ($1,000), professional service to set up our indoor RC
track ($1,000), Contingency ($500)
We project that ChillArde will bring 3500 people into Kittitas County with
approximately 360 staying in overnight accommodations.
We hope that people will continue to come from as far auey as Canada, Yorba
Linda California, Maple Valley, Ephrata, Tacoma, Toppenish, and Monroe.
ln 2019 our estimated attendance exceeded 2,500 people, and ue project that this
event will continue to grow next year (2020)
We conducted a survey during our 2019 event that was completed by 130 people
which i,ras approximately 1/20th of the audience and registrants.
We will market/promote this event in stages by uorking with a digital marketing
company in order to customize our target audience and epand our reach. We will
also be print, radio, print, and direct mailing promotional materials as i,tltall as
registraiions to invite previous registered attendees.
The survey uas given to 1/20th of the attendees so \ ne will present our evidence
using that formula.
Ofthe 130 people surveyed:
18 indicated that they traveled more than 50 miles auray so approximately 360
people.
27 people skipped ihe question, so approximately 540 people.
55 said that they did not travel more than 50 miles a\ ay, so 1100 people.
2500 character lin-it
Response 2.2*EVtdence
The survey was given to 1/20th of the attendees so \ € will present our evidence
using that formula.
Of the 1 30 people surveyed:
18 indicated that they traveled more than 50 miles a\ ay so approximately 360
people.
27 people skipped the question, so approximately 540 people.
55 said that they did not iravel more than 50 miles a\ 6y, so 1100 people.
Stayed in paid overnight accommodations survey results
4% said they stayed in paid overnight accommodations, so approximately 80
people.
32% said no
60 % indicated they are a resident.
65% of the people surveyed indicated ihey vrere a resident,
22o/oindicaled they had been to Kittitas county more than 10 times.
12'/o said ihey had been to Kittitas County anMere from 2-9 times.
1Yo of our attendees indicated that it \ as their first time to Kittitas County. lra,rculd
like to increase this percentage by bringing in more newcomers.
Our survey provides evidence of how our attendees heard about ChillA{e.
4O % of people surveyed stated they saw the event on posters, flyers, car clubs
registrations, Cru2n Maga2ne. Which means that the majority of the people
surveyed saw our print advertising. I will use this daia to epand on our print
advertising 'for ow 2020 ChillAie.
40% was from Family
20o/owas from Facebook, \Mebsite, or radio
75% of the people surveyed indicated they would be enjoying other activlties in
Kittitas County while they uere there. Some of the things they said they rnere going
to do are: dinner, road trip, farmer's market, campus Lltotem, disk golf, and garage
sales.
2500 character linit
Response 2.3:
Projection *
Response 2.3:*hvtctence
3. or fromanother country or state outside of their flace of residence or businms.
Lodging taxfunds will be spent on promotional advertising/marketing services &
materials ($6,000), design and printing e&enses for promotional/marketing
materials to include labor, paper, postage, staff time, and envelopes ($2,500),
Operating expenses including dirt, gravel, labor, plywood, safety fencing, nails,
spray paint, cones, etc., ($2,500), stafftime to promote event, search for sponsors,
and prepare for eveni ($1,500), professional service to resei our bloom pavilion
footing to its original state ($1,000), professional service to set up our indoor RC
track ($1,000), Contingency ($500)
We project that ChillAde will bring 3500 people into Kittitas County with
approximately 180 staying in overnight accommodations.
We hope that people will continue to come from as far away as Canada, Yorba
Linda California, Maple Valley, Ephrata, Tacoma, Toppenish, and Monroe.
\n2019 our estimated attendance exceeded 2,500 people, and we project that this
evenl will continue to grownext year (2020)
We conducted a survey during our 2019 event that was completed by 130 people
rdrich raas approximately 1/20th of the audience and registrants.
We will market/promote this event in stages by uorking wiih a digital marketing
company in order to customize our target audience and epand our reach. We will
also be print, radio, print, and direct mailing promotional materials as well as
registrations to invite previous registered attendees.
The survey r,ras given to 1/20th of the attendees so tae will present our evidence
using that formula.
2500 character linit
The survey was given to 1/20th of the attendees so ue will present our evidence
using ihat formula.
Of the 1 30 people surveyed
18 indicated that they traveled more than 50 miles auay so approximately 360
people.
27 people skipped the question, so approximately 540 people.
55 said that they did not travel more than 50 miles a\^ay, so 'l 100 people
Stayed in paid overnight accommodations survey results
4% said they stayed in paid overnight accommodations, so approximately 80
people.
32% said no
60 % indicated they are a resident.
We hope that people will continue to come from as far away as Canada, Yorba
Linda California, Maple Valley, Ephrata, Tacoma, Toppenish, and Monroe.
We vvere able to survey attendees that visiled our event from as far away as
Canada, and Yorba Linda California, ln addition to a number of other place. Of the
approximately 360 people from more than 50 miles away there are likely oihers that
have traveled {rom distances from just as far.
There uas a group of 4 cars that arrived from Canada specifically io attend
ChillAie.
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Application Questions: Part 2
3lMeasuring Results
What tools will you use to measure your event's impact on tourism? Please be specific and provide examples. lnclude the
following information:
A. ls your project/event year-round or is it seasonal or date-specific? Go to definitions of terms.
B. What strategies will you employ to assure you are attracting tourists from at least 50 miles away?
C. What strategies will you use to assist in marketing all of Kittitas Couniy as a tourist destination with your
event/project funding request?
Response 3: Whal tools will you use to n€sure ysJr event's inpact on tourisnl? Flease be specific and provide exan$es.
Measuring Results* Our project is date- specific. We have chosen the weekend before 4th of July as
our standard \ ieekend for the event.
We will continue to use a survey to capture data from our attendees to determine
where they are coming from, and how they are hearing about the event.
We will continue to maximize our efforts in our promotional marketing of the event
by irying to reach far and wide to key areas.
We will market/promote this event in stages by vrorking with a digiial markeiing
company in order to customize our targei audience and eryand our reach lrr,hile
focusing our efforts outside of Kittitas County. We will also be print, radio, print, and
direct mailing promotional materlals as rnell as registrations to invite previous
registered attendees.
We will continue to develop our relationships Wth local organizations, clubs,
businesses, and include markeiing materials on the different activities to enjoy
while in Kittitas County.
We will use our custom survey with Survey Monkey using specific questions about
attendees plans while in Kittitas County. See beloriu
1.) Will you be enjoying any other activities while in Kittitas County?
2.) Will you return to Kitiitas County to attend another event within the neX year?
3.) Howdid you hear about ChillA{e?
4.) Was it your first time you attended an event in Kittitas County?
5.) Did you travel more than 50 miles away? or are you a resident? Zip code?
6.) Did you enjoy this event?
7.) Will you attend this event in the future?
8.) Will you be staying overnight?
9.) Did you pay for accommodations?
10.) How many people are in your party?
We will offer incentives to people that complete the survey by entering them into a
drawing for sraag.
25S character linit
Response 3 A:
Measuring Results*
A. b yo.r projecVevent year-round or is it seasmal or datespecific?
C Year Round C Seasonal G, Date Specific
Your selection here should be supported by the date you provided above, in the Floject or Event lnfornation section.
Response 3 B:
Measuring Results*
B. W€t strategies will you eny'oy to assure you are athacting tourists fronat least 50 niles away?
Our project is date- specific. We have chosen the weekend before 4th of July as
our standard vreekend for the event.
We will continue to use a survey to capture data from our atiendees to determine
vr,here they are coming from, and how they are hearing about the event.
We will continue to maximize our efforts in our promotional marketing of the event
by trying to reach far and wide to key areas.
We will market/promote this event in stages by uorking with a digital marketing
company in order to customize our target audience and epand our reach vr,hile
focusing our efforts outside of Kittitas County. We will also be print, radio, print, and
direct mailing promotional materials as vr,ell as registrations to invite previous
registered attendees.
We will continue to develop our relationships with local organizations, clubs,
businesses, and include marketing materials on the different activities to enjoy
while in Kittitas County.
We will use our custom survey with Survey Monkey using specific queslions about
attendees plans urhile in Kittitas County. See below:
1.) Will you be enjoying any other activities while in Kittitas County?
2.) Will you return to Kittitas County to attend another event within the next year?
3.) Howdid you hear about ChillAie?
4.) Was it your first time you attended an event in Kittitas County?
5.) Did you travel more than 50 miles away? or are you a resident? Zip code?
6.) Did you enjoy this event?
7.) Will you attend this event in the future?
8.) Will you be staying overnight?
9.) Did you pay for accommodations?
1 0.) How many people are in your party?
We will offer incentives to people that complete the survey by entering them into a
drawing for suag.
2500 character linit
Response 3 C:
Measuring Results*
Application Questions: Part 3
C Wtat strategies will you use to assist in nErketing all of Kittitas &unty as a tojrist desilnation with your
wenVproject f unding request?
Our project is date- specific. We have chosen the weekend before 4th of July as
our standard u,eekend for the event.
We will continue to use a survey to capture data from our attendees to determine
where they are coming from, and how they are hearing about the event.
We will continue to maximize our efforts in our promotional marketing of the event
by trying to reach far and wide to key areas.
We Wll market/promote this event in stages by vr,rcrking with a digital marketing
company in order io customize our target audience and expand our reach while
focusing our efforts oulside of Kittitas County. We will also be print, radio, print, and
direct mailing promotional materials as rtell as registrations to invite previous
registered altendees.
We will continue to develop our relationships with local organizations, clubs,
businesses, and include marketing materials on the different activiiies to enjoy
while in Kittilas County.
We Wll use our custom survey with Survey Monkey using specific questions about
attendees plans whlle in Kittitas County. See below
1.) Will you be enjoying any other activities wtrile in Kittitas County?
2.) Will you return to Kittitas County to attend another event within the next year?
3.) Howdid you hear about ChillA{e?
4.) Was it your first time you attended an event in Kittitas County?
5.) Did you travel more than 50 miles auay? or are you a resident? Zip code?
6.) Did you enjoy this event?
7.) Will you aitend this event in the future?
8.) Will you be staying overnight?
9.) Did you pay for accommodations?
10.) How many people are in your party?
We will offer incentives to people that complete the survey by entering them inio a
drawing for sr,rag.
2500 character linit
4lCollaboration
lf your organization collaborates or has created partnershipswith other organizations, groups, or other
events, how is this accomplished?
Collaboration *We will maintain our close working relationships with our volunteers, clubs, and
CWU Rec. & Tourism program. We hope to also strengthen our relationship with
the Kittitas County Fair Board, in addition to collaborating with other car show
enthn
We will continue to develop our relationships with local organizations, clubs,
businesses, and include marketing materials on the different activities to enjoy
while in Kittitas County by conneciing with them io request information about their
business, organization or event. We will offer sponsorship opportunities to
businesses to see if they are interested in participating in the event in a different
capacity. They will have advertising opportunities and are able to donate s\ ag that
can be distributed, and or won at our raffle.
We will use our custom survey with Survey Monkey using specific questions about
attendees plans while in Kittitas County. See belovu
1.) Will you be enjoying any other activities while in Kittitas County?
2.) Will you return to Kittitas County to attend another event within the next year?
3.) Howdid you hear about ChillAde?
4.) Was it your first time you attended an event in Kitlitas County?
5.) Did you travel more than 50 miles away? or are you a resident? Zip code?
6.) Did you enjoy this event?
7.) Will you attend this event in the future?
8.) Will you be staying overnight?
9,) Did you pay for accommodations?
10.) How many people are in your pafi?
We will offer incentives to people that complete the survey by entering them into a
drawing for swag.
2500 character linit
5lFuture Plans
Please explain what plans exist to allow this project to become self-sustaining. lnclude any plans for ticket
sales, event sponsors, and other cost-recovety models.
Future Plans*We will continue to seek sponsorships from local businesses to offer them the
opporiunity to participate in this event. Each opportunity has specific components
thai they receive depending on the level that ihey choose.
Our best in show sponsor receives naming rights to the event, and is a great
opporiunlty to epand a local businesses reach and audience.
We will continue to market and promote the event in order to bring in more interest
from classic car and/or RC Car owners to participate in our event. There has been
discussion about the RC Car races becoming a regional event with the RC race
circuit which i,r,rculd require races to be ran overthe course of several days.
In addition to car registraiions, and sponsorships raire will offer an opportunity for
individuals to reni a tableibooth at our svup meet so they can sell their stuff wtrile
at our show. ln addition to rental revenue from our food booths.
We also may connect with the local cub scout pack 489 to run their pine u,ood
derby race again, ldrich was an exciting addition to our event.
As tr,e continue to offer ChillAde as a free family friendly event it is my belief that ue
will continue to have a delightful day spent at the Kittitas Valley Event Center.
This is a very versatile eveni with opportunities to add many different things such
as a comedy night, food truck expo, BMX racing, cheese & wine festival,
clothing/food drive, suap meet, and/or a carnival. You name it and vrc can add it.
2500 characler linit
Application Questions: Part 4
6l Additional lnformation
Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your
project and its benefit to tourism.
Additional lnformation We are thoughifully considering a moonlight run the evening before our Saturday
show, and are hopeful that a committee or club will oversee this portion of the
event.
As ure try to launch a vintage parts svlrap meet rae are also hopeful that !r,re can
have a committee or club oversee this part of the event.
Our goal is to iir,rork closely wilh a car club, committee, or organization to help make
this event happen and promote the event wtrich will enable the eveni to be more
flexible so rne can focus on specific roles, goals and outcomes.
Our first year !!e had 70 cars register to attend, and in 2020 ue had 106 vehicles
register to attend. I believe with the additions of the motorcycle circle, and sr,wp
meet that ue will see that number grow even more. For a second year car show ihis
event has received a very positive response, and encouragement from all
attendees of the RC Race. Everyone is hopeful that it will continue, and with the
possibility or extending the Racing into a regional event ran over several days
there is a lot of potential for this event to get even bigger.
With your help ure uould like to increase our advertising efforts in order to see this
event become a destination for families to enjoy, at no cosi, and with literally
something for everyone.
Car shovvs and RC cars are growing, and I believe they will only continue to grow.
2500 character linit
'a
Supporting Documents Yor nay u$oad any supporiing doctrrents such as gra$rs, inages, diagrans, nerketing naterials, etc.
Survey results report.pdf 5223K8
Ycx.r are alloryed io subnit up to 3 single page (LE Lefter) docunents in JFG, FDFo llFFfornat
7l Previous Lodging Tax Grant Information
Previous Years Fbs yor event received Lodging Tax funds in pnevious yers?
Awarded Lodging Tax 6 f,lro, this event/project has not previously received Lodging Tax Funding
Grants* O yes, 1 year previous
li Yes, 2 years previous
C Yes, 3 or more years previous
How many participants and spectators attended last year's activity and/or will attend
this year?
Prior Year*
2,500
Projected*
3,500
How many days did/willyour event occur?
Prior Year*Projected *
2
How many paid overnight stays were and/or will be booked as a result of your
project/event?
Prior Year*
360
Paid Overnights' Data Support
Eplain how the room nights data above from the prior year was collected and how the projection for the neX year is
derived. (For example, if there vws a survey conducted for the prior year, elglain the methodology. For the projections,
what are they based upon and how is that basis justified?)
Projected *
500
Prior Year Paid
Overnight's Stay
Response *
Prior Year Paid
Overnight Stay Data
Application Questions: Part 5
The survey was given to 1/20th of the aitendees so rrre will present our evidence
using that formula.
Of the 130 people surveyed
18 indicated that they traveled more than 50 miles avray so approximately 360
people.
27 people skipped the question, so approimately 540 people.
55 said that they did not travel more than 50 miles au€y, so 1 100 people
Stayed in paid overnight accommodations survey resulis
4% said they slayed in paid overnight accommodations, so approximately 80
people.
32% said no
60 % indicated they are a resident.
We hope that people will continue to come from as far avray as Canada, Yorba
Linda California, Maple Valley, Ephrata, Tacoma, Toppenish, and Monroe.
We vr,ere able to survey attendees that visited our event from as far away as
Canada, and Yorba Linda California, ln addition to a number of other place. Of the
approximately 360 people from more than 50 miles a\ €y there are likely others that
have traveled from distances from just as far.
There vras a group of 4 cars that arrived from Canada specifically to attend
ChillAie.
2500 characler linit.
h additiott to field above, yot nay ufload the evidence to support the prior years' rocxr/night infornation.
Survey resulis report.pdf 522.3K8
Ycu nay upload up to three single pages (LS Letta), of inforrBtion. lf you a single rufti-page docun'Ent, only the fhst
three pages w ill be considered. The fdloil ing fornEts, w ill be accepted: JE, FS or llFF
SlFunding
Does your organization have, or have you applied for, grant funding from other sources? lf not, why not? lf yes, please
Iist the funding you have for the project, including any volunteer and in-kind sources in.Question 9l Project Budget
Overview.
Funding sources and amounts wtrich have not yet been secured will be listed separately, in the field(s) directly below.
Finally, what changes rlrould occur if the project couldn't be funded?
Other Funding *Does ycur orgarrization have, or have yor affied for f unding lrorn other sa.rrces?
ti Yes C No
Funding for which you have applied but not yet secured
Funding Source
Level Cash Sponsors
ln Kind Sponsors
Volunteer hours
Amount
$ 10,000.00
$ 10,000.00
$ 23,560.00
Funding Shortfalls*
Matching Funds
Percentage
Verification of ln-kind
Contributions
Budget Year
9l Project Budget Overview
Please complete budgei for this project/proposal. lf your agency operates independently of this project application it may
not be necessary to submit the entire agency budget. You must submit a budget which specifically pertains to the
project/event for which you are requesting funding and adheres to the basic budget format shown below.
The budget must include anticipated revenues, e>penditures, and any poiential profit or loss. For projects/events which
are ongoing for more than one (1) year, please also submit actuals from the previous three (3) years of operations
(need not be consecutive) for the project/proposal if applicable.
For any claimed in-kind contributions valued at $500 or more and related to marketing/advertising, you must
submit verifying documentation which assures the contribution will be provided. For instance, if you are
claiming in-kind contributions in the form of advertislng match, a binding coniract itemilng the matching value and
obligating each party must be provided.
ATTENTION: ln arr effort to allowan adequale level of flexibility for all applicants, not all fields in lhe budget portion are
required to be filled before this form is submitted. Providing all applicable data is your responsibility, failure to do
so will potentially jeopardize your application's chance for review.
Wnt changes would occur if the prcject couldnl be funded?
We will try to establish another organization beside our Kittitas County department
to take over a loi of the planning for this event by determining specific tasks that
they can oversee. By delegating tasks, and outsourcing design of ouI poster,
registration, and program ue should be able to reduce our time committed io this
event.
We did see a significant inoease in our volunteer support, and being a second
year with already established procedures \ e \nere able to reduce some of the time
required to organize the event.
Our relationship with our partner that oversee the RC race has been instrumental
in helping to make this event successful and attainable. A RC Car racing committee
has been established to help produce this event in 2020.
We will conlinue to reach out to and netu,ork with other businesses to invite them to
participate in our 2020 ChillA{e.
With your support and the increased effort, in promotional advertising I believe that
this event will continue to bring tourism to Kittitas County.
2500 characler lilTii.
267.50
/o
this field w ill auto fill w ith the coffect percentage basd on yoLr inpul to budget section bdow
For any clained in-lind contributions valued at $500 or rore and relaied lo nerketng/adveriising, you nllst subnit
verifying docunentation which assures the cotrtribuiion will be provided.
CHillAie 2019 sponsor and inkind data tracking.pdf 115.49K8
day of schedule.pdf 81.34K8
budget - qb.pdf 92.88K8
Edit if necessary 2017 2018 2019
Revenues From Consolidated Lodging Tax Grant
2020
Past Actual 3
$
Past Actual 2
$ 10,000.00
Past Actual 1
$ 10,000.00
Projected
$ 10,000.00LTAC Grant
Funding
All Other Revenues
Account Name
Sponsorships
Car Registrations &
shirt sales & raffle
ticket sales
Commercial booth
rent (2020 swap
meet)
concessron space
rent
Account Name
ln kind contributions
-Ail
Past Actual 3
$ 0.00
$ o.oo
$ o.oo
$ 0.00
Past Actual 3
$ 0.00
Past Actual 2
$ 3700.00
$ 1736.00
Past Actual 2
$ 7660.00
Past Actual 1
$ 3700.00
$ 3000.00
Past Actual 1
$ 8140.00
$ o.oo
Past Actual 1
510
Projected
$ 5000.00
$ 3500.00
Projected
$ 17500.00
$ o.oo
Projected
1,000
$ o.oo $ 350.00 $ 500.00
s 105.00 $ 250.00 $ 250.00
I n-Kind Contributions (except volunteerism)
$ o.oo $ 0.00
Contributions of Volunteer Time
Past Actual 3 Past Actual 2
Number of Hours 300
Evidence of Volunteer Flease u$oad a single f ile which offers evidence in supptrt of the projected volunteer ho.trs.
Contributions* CHillAie 2019 sponsor and inkind data tracking.pdf
Calculated Value of
Projected Volunteer
Time
$ 23,560.00
115.49K8
Past Actual 3
$ o.oo
Past Actual 2
$ 23201.00
Past Actual 1
$ 25440.00
Projected
$ 60310.00Revenue Totals
Expenses
Account Name
Staff Salary
Office & Operating
Supplies
Professional
Services (includes
advertising)
Postage
Past Actual 3
$ o.oo
$ o.oo
$ o.oo
Past Actual 2
$ 6416.58
$ 1988.25
Past Actual '1
$ 2811.00
$ 1 164.56
Projected
$ 3000.00
$ 5000.00
$ 6295.34 $ 5897.15 $ 10000.00
$ o.oo $ 0.00 $ 88.20 $ 2500.00
Account Name
Operating Rentals
Printing & Binding
Past Actual 3
$ o.oo
$ 0.00
$ o.oo
Past Actual 3
$ 0.00
Past Actual 2
$ o.oo
$ 480.25
$ 0.00
Past Actual 2
$ 15180.42
Past Actual 1
$ 292.41
$ 385.15
$ 0.00
Past Actual 'l
$ 10638.47
Projected
$ 3500.00
$ 1200.00
$ o.oo
Projected
$ 25200.00Expense Totals
Profit & Loss
Application Certification
The applicant here certifies and affirms: 1. That it does not now, nor will it during the performance of any contract arising
from this application, unlawfully discriminate against any employee, applicant for employment, client, customer, or other
person who might benefit from said contract, by reason of age, race, color, ethnicity, sex, religion, military siatus, serual
orientation, creed, place of birth, or disabiliiy; 2.Thal it will abide by all relevant local, state and federal laue and
regulations and; 3. That it has read the information contained in the lnstructions on pages 1 and2 and understands and
will comply with all provisions thereof.
Certified by:. sign
Karey Connor
Office Manager (KVEC)
Name*
Applicant's Title*
Past Actual 3
$ 0.00
Past Actual 2
$ 8020.58
Past Actual 1
$ 14801.53
Projected
$ 351 1o.oo
Liense lnbnnatlon:niilm:KITTITAS COUHTY AI.JDTTORKITTITAS VATLEY EVEHT CENTERl#nfi*rnff192{12-6730010{N}1Ac$veItgllr:type:adrfress:901 HTTHAVESTE 1ELLE HSzuRG Vr{A 9892&3350a&lrum:90.l E TTHAVESTE 1ELLEHSzuRG r4/A 9892&3350tarand rselhrFnnitsfinlus: ClelslsehclCIsltlgH6HeiTJffiEE*Ofint,O#lkCffiirry4U8416etffiruBffifr!frGssffiEsHralrffirrnrffiy 428{16Ftoplt nryI'mt,{fr gstglrtryp:ftu mtlqd*Bedrfih SewsaryofstrhT*iSdtu*AffiApr-30.zm0ltomAAr-ruSmAffiApr-3o-2m0t* *Gtrefi Btrlrh mx*fr:Fhglffi... "-r-iJul-og*2019Aff-1&2019Jut-0$'2019JI,JT}YM FI.ESSOffiaer
2019 Survey Results - ChillAxle
Fage t
Q1
Are you a Kittitas County Resident?
Answered:100 Skpped: S
lic
:Pti cuonlr. i.s4aarr:,
jp" cartorntre ;rgetr,ris? "
O% loyr 2Os 30ta 40* 6oci 4096 ?096 80$ Bo% toos
ANSWEn CHOTCES
- Yes
?Nd
ANSWER CHOICES
FESPONSES
c3.oo%
37.00x
RESpOilS€5
g.000/6
63
37
t00TOTAL
Are you staying overnight? lf so how many riights?
AoBwrr€d:100 Skipped:O
Q2
lto
Rd!iddnt
I
091 1O9t 201! 30!6 4ogt 509i, 60% 701! AO9n 30$ too*
-Nc
- ReEident
TOTAL
Cr0ff8rb {5)
30noir
61.00%
30
6i
to0
201.9 Survey Results - ChillAxle
Q3 r*, ' eu*rinrtas' , sarsa"-
Witl you be staying irr paid acconrmodations? How many peopte are irr your
party?
Arlswered:100 Skipped:0
lJo
R$;dent
ANSWERCHOICES
- Yeg
e l'lo
' Resident
Total Respondents: lO0
r?t!;PrlNs[g{41r} wonDclouo tAcg{r;
nEsPoxsEs
4,O0o/i
32.O0%
60.00%
4
60
it :t \:: ',: -: :: t, t.- 1.. ,
a,! sentlmantr: oFF
Search responses Q I
Vlew {e8ponde*t's an ss6t$ ;.:: : r:, .. , ,
Shcwi$g 44 responses
71112019 11:38 Atl.
6
6l2gt2a1gr33 aM
2
9/2912A191.li91 AM
2
6123/2019 10:59 AM
Vi€w responde4f$ answars :. '::.: '
View r8slondgnt's ansyJarE /. . : ., : ,
Vles rlgpsnd€rt'e anEvr€rg i .. 1..
il
20L9 Survey Results - ChillAxle
Q4
Did you travel more than 5O miles to attend this event? What is your
Zipcode?
Aoss€red:1OO Skipped:O
R€SpONSES alOO) UTORD CLOT D TAGS {0}
' nE$poN$gll
ffiw
S senrtrunts:oFF l
search responss O. O
Vi* r€lpdrdenfS rtswals t Li t"t€s 1
VIew.espondetrt's &swers id: iag€ v
VIw€5pond84r'sanstrers ir; iai! v
Vls ,€spondenfg sgwsrs aca i:.f i v
| : Artitli itl t?l+..?-gd v i;t14r Ly rrg *
Shosing IOO responses
INo,98926
,t?2ots3.5sPu
Yes,94823
?t?1?Ot9 3;55 PM
i ,YeB
7/tTW19 3:56 PM
i Nq98S2O
Vlll8tg3.5+W
Alr$tERCrocElt
-I
Q6 ffi@ffi
Will you be enjoying other activities in Fllensburg or Kittitas County?
Arw€r€d:100 Sklppad: O
? Yss
rNo
TOTA
15.w
26.ONt
too
Coftmstrts {38}
2019 Survey Results - ChillAxle
Q6
How nrany tinres lrave you visited Kittitas Courrty?
1$ i cu.o"rl* 'i "".*-
Answered:1OO SkippediO
1-4
10+
II
EilE
)
-ro9i 20%30k 40s 50%€@ sh 100k
ANSWERCHO!CES
v Fi.st Time
- 5-9
e 10*
TOTAI
R€SPONSES
1.OOVo
1O.OOo/o
2,OOn/o
22.OOoA
65.OO%
1
10
65
too
i $. I cu"to*tr' r s*e ae-..Q7
How did you lrear about this event?
.q.swered:99 Skippedll
o*"r-*f
*0" I
*"oo* ffi
other (ptese
specify)
ANSWER CHOICES
- Facebook
' Hadlo
' FrlenOs
- N/A
v Other (please specify)
Total Rspond€drs: 99
o% 10s 2w 30% 40% 509t 6096 70r& AO% 909$ 10004
PESPONSES
20.20uo
1,OlVo
8.O8'/o
39,39%
o,oo90
40,40%Responses 40
2019 Survey Results - ChillAxle
Q8 w@w
Do you participate in other car related events?
Ans*er6d:99 Sldpp6di 1
Y!r
:".r
IL __ _ ...,_ _,.
AlrswElcHorcss
- Yes
wNo
TOTAL
Atrlslf,EnC!{OlcEs
v Yes
nE$POlrsEs
86.37%
13.131i
86
IJ
99
Qe WMM
Willyou return to Kittitas County for other events?
Answered:99 Skipped:1
Ytr
No I
0ll tosi 2016 30|6 4096 50si 9o9r ?o!i E01i t09{ 10096
s ng$FQnsEs
s4-95%
*,o4!r
94
? l{,
TddfuDFo{illentN! Sg
Cornm€nte {t3}
4
2019 Survey Results - ChillAxle
$0 4ffiffi
Witlyou attend the ChitlAxte Car Show and RC Rabe in the future?
Lnswered:93 $kipped: ?
Yeg
No
oli 109t 20!6 3096 40Si 50tt 809t ?o% Eo9i 90ri $0s6
AlilSWEn€HOICES NESFONSEg
98.9296- Yes
wNo
TSTAL
Commen$ CIO]
1.S96
o!
93
Exhibit "B"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section 1. Branding
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism
information as follows :
A. Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo with an operational link to the site(s). The logo must be displayed on the
contractor's home page, it must be sized no smaller than/z inch in height, and must be
surrounded by appropriate white space to allow easy recognition and legibility. Contractors
shall not change the logo(s) in color or appearance.
B. Print Advertisine and Online Displav Advertisine of all types ( including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party
websites, streaming displays, etc.) must include the County's and appropriate City's tourism
website logo, The logo must be sized no smaller than% inch in height, and must be surrounded
by appropriate white space to allow easy recognition and legibility. Contractors shall not change
the logo(s) in color or appearance.
C. Video Advertising of all types (including but not limited to television, online, electronic kiosks,
motion billboards, etc.) must include the County's and appropriate City's tourism website logo.
The logo must besized nosmallerthan %inch in height, and must besurrounded byappropriate
white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
Section 2. Advertising Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A. Print Advertisine:
1. Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed at LOO% of the cost, including any production costs. To
operate exclusively outside of Kittitas County, the provider must not be physically located in
the County and/or not distribute any media within the County.
2. Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to L0 days prior to
the event may be reimbursed at IOOo/o of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 A, (21(a) above, advertising reimbursement requests must include a
statement from the media provider specifying the percentage distribution to areas
outside of Kittitas County. Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs.
B. Television Advertising:
L. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed at 100% of the cost, including any production cost.
2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed at LOO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 8,2(a) above, advertising may be reimbursed at the rate of 7oo/o of
the total cost, including any production costs.
C. Online Advertisins
1. Online advertising and promotion may be reimbursed at LOOo/o of the cost, including any
production cost.
2. Streamed media (radio, television, other) requests for reimbursement must include a
statement from the media provider specifying the percentage of recipients which are
outside of Kittitas County. Reimbursements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs.
D. Direct Mail:
L. Direct mail advertising may be reimbursed at 100% of the cost, including any production
cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to
receive reimbursement, a list of the addresses and a signed statement from the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
required documentation.
E. Flvers/Posters:
t. Flyers or posters which are placed outside of Kittitas County may be reimbursed at 100% of
the cost, including any production cost. ln orderto receive reimbursement, a list of the
locations where flyers or posters were posted outside of Kittitas County, a signed statement
from the contractorthat the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.
2. Banners which are placed inside of Kittitas County may be reimbursed atI00o/o of the cost,
including any production costs. ln order to receive reimbursement, the banner cannot list a
specified date or location. Request can only be made one time.
3. Signage (site layout use only) which are placed inside of the venue/facility of the event may
be reimbursed at 100% of the cost, including any production costs. ln order to receive
reimbursement, the signage cannot list specified date or location. Request can only be
made one time. (i.e. ADA Parking /Parking, Loading Zone, Evacuation Route, Bathrooms, and
Stage locations)
F. Radio Advertisine
L Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed at IOO% of the cost, including any production cost.
2. Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed at IO0% of the cost, including any production cost.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2F,2(al above, advertising may be reimbursed at the rate of 30%of
the total cost, including any production costs.
G. Operation Reimbursement:
1,. Operation costs may be reimbursedlOO% of the paid invoice cost. ln orderto receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list. lnvoice provided must include notation of payment with proof
of payment.
2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
at 100% of cost. ln order to receive reimbursement, a signed statement from the receiver
along with other required documentation. Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.
3. ltems not eligible for reimbursement:
a. Salaries of employees
b. Capitol purchases- any item with 3+ years life and over 55,000.c. Licenses, permits, insurance, or credit card fees