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Home My WebLink AboutAgreement E20-087Washington State Military Department AMENDMENT }TECEIVED FEB 2 7 2A20 (:ONTRACT 1. SUBRECIPIENT NAME/ADDRESS: Kittitas Gounty Sheriff's Office 307 West Umptanum Rd Ellensburs, WA 98926-6720 2. GRANTAGREEMENT NUMBER: E20-087 3, AMENDMENT NUMBER A 4. SUBRECIPIENT CONTAGT, PHONE/EMAIL: Darren Higashiyama, (509) 933-8206 darren.higashiyama@co. kittitas.wa, us 5. DEPARTMENT CONTACT, PHONE/EMAIL M ich ael Alston, 253-512-7 083 michael,alston@mil.wa.gov 6. TIN or SSN N/A 7. CATALOG OF FEDERAL DOMESTTC ASST. (CFDA) #: 97.067 - IeHSGP (SHSP) 8. FUNDING SOURCE NAME/AGREEMENT#: EMW-20 I 9-SS.00044-S01 Washington State Military Department (Department) and US Department of Homeland Security (DHS) 9. FUNDING AUTHORITY: 10. DESCRIPTION/JUSTIFICATION OF AMENDMENT: This amendment corrects the errors in the Subproject budgets by increasing Subproject #2bV g2, decreasing Subproject #3 by $11,500 and decreasing Subproject # 4 by $8,500; and changes Subrecipient Key Personnel. The original overall Budget is correct and the grant amount of 954,677 remains unchanged. Changes are noted in grey highlight and red text, 11. AMENDMENT TERMS AND CONDITIONS: '1. Replace the OriginalAttachment 2 with the Revised Attachment 2 incorporated in this amendment2, Revise Exhibit A Article 1-Key Personnel; as described on Page 2 of this Amendment: This Amendment is incorporated in and made a part of the Grani Agreement. Except as amended herein, all other terms and conditions of the Grant Agreement remain in full force and effect. Any reference in the original Grant Agreement or an Amendment to the "Grant Agreement" shall mean "Grant Agreement as amended". The Department and Sub-Recipient acknowledge and accept the terms of this Amendment as identified above, effective on the final date of execution below. By signing this Amendment, the signatories warrant they have the auth ority to execute this Amendment. lN WITNESS WHEREOF, the parties have executed this Amendment: Washington State Military Department BOILERPLATE APPROVED AS TO FORM: Brian E. Buchholz 713012018 Assistant Attorney General Applicant's Legal Date Datesigsig FOR THE DEPARTMENT:FOR THE SUB-RECIPIENT '2J15 Date Financial OfficerRegan Anne Hesse, AS TO (if applicable) .4i'zttt> Clay Myers, Sheriff Kittitas County Sheriff's Office DHS-FEMA-HSGP.S HSP-FFY1 9 Page 1 of9 Kittitas County, E20-O87 Amendment A Washington State Military Department Amendments to Agreement E20-087 1. Revise Exhibit A, Article l-Key Personnel. a. At the Subrecipient Key Personnel replace Gene Dana with Clay Myers, clay. mvers@co.kittitas.wa, us, 509-962-7 2O2. DHS.FEMA-HSGP.SHSP-FFY1 9 Page 2 of 9 Kittitas County, E20-A87 Amendment A REVISEDATTACHMENT #2 l9SHSP lnvestment and Regional Project lnvestment Justification Washington is comprised of 39 counties with geography including forests, mountains, islandq rainforestg rivers, lakes, and plains. The U.S, Bureau of EconomicAnalysis ranked Washington 13 of 50 states for gross domestic product in 2017; several world-class organizations headquartertheiroperations withinthe state, Washington has marine, aviation, rail, and road transportation infrastructure to support its position as a bustling trade center. Approximately half of Washington's 7.5 million population lives in the Seattle metropolitan area located along the Puget Sound. This area is the centor of transportation, businesq and industry and is thefustestgrowingreglon inthestate. Overthree-fourthsof thestate's populatlon livesin denselysettled urbanizedareas, Understanding Wash in6on's population ls critical in order to mitigate vulnera bilities, respond to incldents, a nd effectlvely conc€ntmt€ recovery efforts, Washington is subject to ten natural hazards and sEven human-caused hazards, The THIRA focuses on eight of those risks: earthquake, tsuna mi, flood, biological [mmmunicable disease], wildfire, ndiological, cybe r incident, and tsrrorism. Planning, tralning, and exercise efforts are being r€structured to encompass the entir€ spectrum of catastrophic incidents within this context, Washington saw few significa nt changes in the 2018 Capabilities Assassment. The lowest rat€d capabilities were Situationa I Assessm€nt, Mass Ca r€ Seruices, Emnomic Recorery Hea lth and Socia I Servlces, and Housing - all essential during a catastrophic lncid€nt, - The strongest capabilities lie in Pubic lnformatlon and Warning and th6 most opportunlty [i6 in Situational fusessment. The 2018 SPR results conf irmed the f indings from prior years: Stakeholders at every level struggle to sustain emergency response capabilities with dwindling resources and are significantly challenged preparing for catastrophic disasters. Since the early 2000E cumulativ€ emsrgensy ma nagementfunding at the state and local levels has reduced signfficantly causlng an lncr€ased dependence on fedenl grants to meet necessa ry smerg€ncy ma nagEment requirements. As a resuh, many areas are in a sustainment mode when it com€s to €mergency management capability and capacity, lnvestment f3 - Reglonal llomeland Securlty Projects The State is divided into 9 Homeland Security Regions, made up of 39 cou nties, which differ in many r€spects including geography (from marlne to desert), major industry (from large business to agricultunl), and population (from dense urban settings to rural areas). Each Region develops proiects to address their specific risks and hazards wh ich sustain previously bu ilt capabilities or close identified gaps. While the communities may differ, emergency management priorities ar€ similaracross the state and most initiatives can be tiad back to building regional capability to respond and recover, and be in % state of readiness" through planning, training, €quipping, or axercising, should a natural or human-caused catastrophic incident occur. As comm unicated in the 2017 and confirmed in the 20t8THIRA, Capablllties Esllmatlon, & SPR, gaps have been identifiad in the following core capabilities. All jurisdictions have targeted efforts related to Operational Coordination. ThE foromost gaps are: 1) PIANNING: Plans lack horizontal and vertical intsgratbn and need adjustlngto be scalablefor use duringa etastrophic incident, Recovery needsto be incorporated. 2) ORGANIZATIO N: Response and recovery to catastroph ic lncidents wlll requ ire additional tra ined personnel to support either large- scale or longterm activations. 3) EQU IPM ENT: There is a lack of integration and interopera bility of tools to form a Com mon Operating Picture for allstakeholders. Additionally, equipment continues to age, with subsequent degradation occurring with routine usage, and there is a lack offu nding to sustain and/or replace. Resiliency is still an ovolvlng concept without a formalized statewide, whole community approach to focus efforts, While the State is introducing initiativas to combat that reality, local iurisdictions still struggle with gaps related to Community Resilience: 1) TMINING: lndividuals and businesses need to move from awaren€ss to action. 2) EXERCISE: Communiti€s ar€ dependent on voluntesrs to exercise this capabillty and do not have the tools or sxpertis€ to engage stakeholders, Related to Resilience, jurisdictions recognize the need to communicate with all stakeholders and continue to expand th€ reach of their messaging, lnitiatives are ongoing to address the identified Public lnformation and Wamlng gap related to 1) PLANNING; Plans do not fully address communicating with non-English speaking populations, immigrant groups, and individuals with disabilities. Regional Hazards and Risks - Reasons for the Work f errxlst targets Indude: . llvdroelectric facllitie$ . Tran$portation . Public Events . lndustry Prlmary allhazard rtsks lncluda: ' Wildland Fires . landslides . Floods . Winter Slorms r Wlnd Storms . [arthquakes . Pandemic lncidents DHS-FEMA-HSGP-SHSP-FFY1 9 Page 3 of 9 Kittitas County, E20-087 Amendment A Roglorl.T lromelrnd sccurlty Proioct ,Reglon 7 wlll contlnue to lmprove all aspects of emergency preparedness, The retlonal funding wlll sssf$t :wlth plannlng, on-scene securlty, and publlc health, publlc informatfon, and operatlonal coordinatlon, rActlvltles wlll include: 1) Provida space, valnin& and equlpmentfor EOC rtaffand crltlcal stakeholders for Operatlonal lcoordlnatlon. :2) Provlde tralning and equlpment for staff to ldeotlry, dlsover, or locate threats and/or hazards with necessary physlcal, technologlcal, snd cyber measures. l3) Train first reiponders for a mass casualty lncldent and equip wlth surge medical supplies. l4) Provide public education/outreach 6nd tralnln8 to the cltizens and responders. 5) Mdlntaln the ablllty to dellver information to the whole communlty regardlnt any threat or hazard. Revised 19SHSP Work Plan and Budget Klttltos counry sheiltlh otlic. REViSED ATTACHMENT f2 AGREEMENTAMOUNT $54677 AMOUNT LETPA: s41,867.00 77% olthc qgr.cmcnt ?olal pEf,soNNEL I S3,5oo.oo 6% olthe agrcement total BUDGET SUBPROJECT SU!PRO'ECT gUBPROJTCT SUBPRO'ECT SUSPRO.IECT AMOUNT gr,ioo,m 916,117.00 s20,o0o.m $8,5m,00 S6i{Bo.oo 9o.oo $o,m So.oo $0.00 $0,m, 3o.oo 554,677,00 so.oo' 9s4,6n.00. et It2i *rl t4l #5; suSPRO|ECr {6: SUBPRoJECI f7 I suBPnorEcr f8, suEPROrECr d9 ; susPRoiEcr tro: M&A1 suBtofAL 1 tltOtnecr, fofAL SUBpROJECr fll Mass CdsuoLy lncldent Supptles FRIMARY COBE CAPABILITIES BEilNQ ADDRESSEO -nJbllc Hr.lth, Ha:llher€, lnd Emerg.r<y Msdlal s€rel@t iM&r C€ro i.rvl@! DHS-FEMA-HSGP.SHSP. FFYl S SOLUTION AREA PUNNING ORGANIZATION TQUIPMINT 50,00 93,500,00 S0.00 Page 4 of 9 EXERCISE 5o.oo TOTAT s0.00 93,soo.m Kiftitas County, E20-087 Amendment A TNAINING WHY ISTHE WORK NEEDED? cAP ldantvled -Thc re8lon lacks scc€gsto surgs m€dlcal tuppllai for use dualng r masi csualtv lncldent, :-Curr6nt suppll€s havo 6xplaed, whl.h wlll llmlt fiEt 16rpond€rs €bilityto rssFond to lmmediate m€dkrl Irs@s. CAPABILIIY sustolned ot enlnnc,d Thii Invostm.nt sustiior Public H€alth, Ha.lthc!r€, rnd Emsrdency Medic.l SErvlc.s s w.ll s3 Mars Cat6 S€rvices c.F.blliti€s by purcharinS!upplics for m.!rc.sualty iniident!. ACI'VII I ES TO EE P FRFC' RMED PuJ.h.ss mrte cliurlty incldcnt rspplier ruch a3i first ald supplieii tourolqualr, €nd qqick clot bandaSs material ASs,3 Q AT E D D E UV E R AAES/ O q P lns Fl6t r$pondqn wlll hrvs le€r! to mai3 c6u.illty lncid€nt rupplles whsn th€y a16 needsd, DE''RED OU|COMES 'DurlnS a m.!5 c.iulhy in(idsnt, fiFt responders are able to arslrt resldentr wfth thclr immcdilto medic.l needt .whlch will reruh ln rawd lives. SUBPRoJECI 02 Emergancy Rasponse ftalnlng P R'MANY CORE CAPAB'L'I'ES BE'NG ADDRESSED 0p!r.ionJ Coddtadon ;hhrdldon .nd Dltrupdd SOLUTION AREA PTANNING ORGANIZATION EQUIPMENT s0.00 so.oo, $o.oo REVISED ATTACHMENT ff2 EXERCISE $o.oo TOTAL 3t6,tr.xoo Kittitas County, E20-087 Amendment A TRAININ6 3le.1eloo WHY IS THE WORK NEEDED? GAP ldanttied On Soln& upto date tr6lnlng ln €mergency r€rponse, lctiv. ihootartralnln& to.tlcal lni€rdlctlon tralnlng CAPAstllfY sustainad ot enlpncd :Thi3 lnv63tment enhan.es Op€rdtlon!lCoordlnltlor.r w.ll.! lnt€rdlctlon.nd Dlsruptlon by pbvldangttainlngtor tl6t respondeE r€lrted to rctiv€ ihqoterand tdctlc!l intcrdlctlon. DHS-FEMA.HSGP-SHSP-FFY1 9 Pase 5 of I REVISEDATTACHMENT fl2 ACIIV ITI ES TO 8E PER FO RM ED : Fiist respondels and Emergency Manatamant Profossional wlll attend NToA and/or wsToA tactlcal lrainlng €ourres, iWSEMA,.nd; - Attend Actlve Shooter R€sponss tr€iniog ;. Att€nd TEctlcal Response tr€ining ,- Attend lnterdktior and Disruption tralnlng ,- Atteod Mass Caiu8lty Response tr8lnloB ASSO A AT E D D E UV E n AE tE S/ O afi P UTS ,- Flrtt re!pondGrs and Emergency Msnsgement professionrls are better prepared and able to perform thelr dutl€5, l- Flnt respondem and Emergency ManaSsm€nt P.ofssslonals a.€ knowledgeable of the mst up-todate hazards and thr€.ts assoclated with Ell hazards rnd t€rrorism incidenti, OESIRED OUTCOMES 'First responders €nd €msrSency manageF 6r€ prepor€d to r6spond to €mErgency situttions, whlch wlll lead to b€ttar :outcomes for Kittit.s residsntr. SUBPROJECI f3 Speciol Teoms Equipment &Truinlng P RIMARY CORE CAPASIL'NES BE'NG ADDAESSED ht dlcuon rnd Dftrup{on SOTWION AREA PTANNING ORGANIZATION EqUIPMENT $0.00 50.00, s&s00,00 EXERCISE So'oo TOTAL 92q000.0{t Kitlitas County, E20-087 Am€ndmenl A TRAINING $11,s00.00 WHY ISTHE WONK NEEDEDT OAP fid'ntitiad r Lack of equlpment and tr.ining for SWAT & Tscticll Tlam3: - The special teamr PPE .nd door b.eaching equlpm€nt is out-of-date rnd hai created an uniafe/unurable eituation fo. Kltlltas CounW Realonal SWAT and tactlcal teimr. :- Trctlcs and t€chnlqu€s ar€ 6lways b€ing updated and developed without furthor trainlng and €x€rclre the special .t€ams will be unprepared for a aesponss, CAPAEIL|ry sustdlned ot 'ntF,nced.Thls lnwstm€nt€nhancoi the lnterdlctlon and 0islUptlon capablllty by lnvestinS in SpeclalTeamr and TacticalT6dms lsbility to preprre, Eipond End mitlgst€ an €merging incldent related to rll hazards and terotism. DHS.FEMA,HSG P-SHSP-FFY1 9 Page 6 of 9 ACNWNESTO BE PERm.NMED - Purcirare bolllrtlc chlsldt tnd v6t! forth€ r.8lon.l speclal teim3. : Purchasotralnln! door breachlng old, brearhlngequhmcnt for specl.l teamr. t- lnwntory 69ulpment, I Dlitrlbute dqulpmrnttouraF wlth r€qoltemcnts for u36./dhpotltlon . ldentlfy tillnlnl cour3ss, - Sp€rhl TGrm mGmbrB rttcndtralnlnti AS5p,C! AT E O D E UV E B AlLE'l_O W P \tfs '-Sp€clal T€am mimbBts.16 bdtter€qulpp8d and rbleto prdorm thoir dutlei moressfely. - UFdltcd potronnel prctestlvo.qslpm€nt sdctylorfltrt ldFondcrr. .speclal tcrms ar€ prGplnd lorall sltustlons thet r€qults. door bresch. - (nowledg6 of lateit tsctlcr End techniquas, DESINEDOINCOMES Msri etfs(tive ind crprbh Spechl Toams. - Physlcrllv protcctad.nd lbla to coordlnat6 wlth alll'Jrl5dictlons whsn respondlni to lncldents lo lnclude terrodrm. - TscticEl tElningwill lrertlv 6nhrnca thi spsci!l To!m3 clprbiliti€r to be mo.c €ffuctl% ln thqlr misrions, EUDpROJECTT{4 Com//nfihlcatlan Eqqlpmenl PN'MANY 6ONE CAPABILIIIES BEING ADDRESSED Op6nfiond Commurlaruonr Opar.lnon6l Co g!d!.!dn WHY IS THE IIWRK NEEDED? cAP tdenttftad :loteropemuc communlcatlon and coorJlnatlon hat b€€n ldlnlilled a3 sn rroa of lmprcwment .ftGr €ach lncid€ot, speclli€lh, HAMM radlo op€ratorr lackthE ablllty to communkltq during rn incidant or, hllp th! trcticrlts.m communlcete. C AP Agi/.f fl, Eu tt d I n e d o r e n la n c ed Thlt lnvertm;nt wlll enhgnce Opeaatlonal Communkltlon3 !nd Operutlonal c@rdlnEtlon by aslrtlngtsctlcal team3 communlclta, md imprcv6 gsnctal communkrtlonr dudng!n rmlrglncv. ACNV'TESTO 9E PERrcNMED - Purcha$ and lnrt.ll HAMM radlo oqulpm.nt and haadletr, DHS.FEMA.HSGP.SHSP-FFY1 9 Page 7 of 0 IOLT'IIONARFAj punlrtre oRGAritzAnoN EqutpMrNT TRAINT{6 ExEnctsg rorar"i $o.oo; si,ioo.osffffilffiq, so.oo: $o.oo-!f;,#ffiSffi REV6EDATTACHMENT f2 Kittitas County, E20-087 Amendment A ASSOCTAT ED D ELw E nAB LES/O W P UTS - Xlltltas County's HAMM radio operators rapabllil les qlll haw fu nctlonal radlc 6quipment whlch wlll allow them to shate emgrgency (ommurlc€tions durlng an lncld€nt - Klttltar County'i trctical team wlll hav6 furctlonll communication €qulpment to b€tter coordlnate and communlcate durlng an lncldent, oEgnEDowcoMEs Emergency m€nagemail peFonn€l are pEpared to communkate and coordlnate durlng an lncldent wlth many respondln8 alencies to cffcclively respond to sn 8ll harards or terrorlrm related lncld€nt. SOTUTION ARFA PIANNING ONGANIZATION EqUIPMENT 50.00. 55,480.00: 5o_oo REVISED ATTACHMENT II2 EXERCISE TOTAL 5o.oo so.oo's5,48{r.0O Kittitas County, E20-087 Amendment A SUBPRoJEcfflS storagc P R'MARY CONE CAPAS'LITIES SEING AODfESSED Mar Serrdr ild Re$u9 Oprra0one Arbllc He.llh, H@ltharo,.nd Em.r6rnry M.dl€l s.rclc6i WHV IS THE WONK NEEDED? GAP ldentuiad TNAINING CAPABiL|N sustalnad or enlpnced This invertmcnt iu5t6ins capabilftlee by rtorlng oquipmentout ofthe elements rlnce there ls llmlted rpace atthe Sheriff's Otfice, Ovor the years, Ki$itos County EmErgency Ma nrsemEnt hes acquired dis.5t€r rerpons€ equlpm€nt such as towed liShts, mobile command posts, N-95 stockpile, bodv bag stockpile, th8t must be malntsinBd in a storage f.cility. ACNV'T'ES TO BE PESFO RMED 'Pay for a Vear of 3torage co3tr. AS g A AT EO D E LtV E R AS LES/O W P UtS Stor€ge of €m6rgency response equlpment and stockpllei ensures th.t €qulpment as well ar goods and ssrvlces rre sh€ltered from the elements throughout th€ year, DESINED OWCOMES 'Dlsaster response equlpment and supplles wlll be saf€ and rcady for use untll needed. DHS-FEMA.HSGP-SHSP-FFY1 S Page I of 9 DATE September 1,,2079 NLT December 31, 2019 January 1,2O2O NLTJanuary 31,,2O2O NLTJuly 31.,2O2O NLTAugust 3L,2O2O NLT October 37,2O2O NLTJanuary 3L,2O2L NLTApril 30,2O2L August 37,2021 October 1,,5,2O2L lgSHSP TIMETINE Kittitas County Sheriff's Oflice TASK Grant Agreement start date Complete National Cybersecurity Review (NSCR) Estimated date work scheduled for one or more Subprojects Subrnit proof of NSCR completion Submit Reimbursement Request and Progress Report Subrnit Reimbursement Request and Progress Report Submit Reimbursement Request and Progress Report Submit Reimbursement Request and Progress Report Submit Reimbursement Request and Progress Report Grant Agreement end date Submit Final Reimbursernent Request and Closeout Report HSGP Performance Perlod: September 7,2019 to August 37, 2022 REVISED ATTACHMENT #2 DHS-FEMA-HSGP-SHSP-FFY1 9 Page 9 of 9 Kittitas County, E20-087 Amendment A SIGNATU RE AUTHORIZATION FORM WASHINGTON STATE MILITARY DEPARTMENT Camp Murray, Washington 98430-5122 Please read instructions on reverse side before completing this form. NAME OF ORGANIZATION Kittitas County DATE SUBMITTED 212412020 PROJECT DESCRIPTION 19HSGP (SHSP) CONTRACT NUMBER E20-087 1. AUTHORIZINGAUTHORITY SIGNATURE PRINT OR TYPE NAME TITLE/TERM OF OFFICE &.. hTtl*l+)- Clay Myers Sheriff/2020 2. AUTHORIZED TO SIGN CONTRACTS/CONTRACT AMENDMENTS SIGNATURE PRINT OR TYPE NAME TITLE i!/ay v,?g.-t Clay Myers Sheriff I 3. AUTHORIZED TO SIGN REQUESTS FOR REIMBURSEMENT S,}gNATURE PRINT OR TYPE NAME TITLE I *dMaL Darren Higashiyama Chief Deputy Sharrie McPherson FiscalAnalyst \\NAC.1VOL1\HOME\KARENB\....\WP\SIGNAUTH ReViSed 3/03 Washington State Military Department HOMELAND SECURITY GRANT PROGRAM AGREEMENT FACE SHEET Subrecipient Name and Address: Kittitas Gounty Sheriffs Office 307 West Umptanum Rd Ellensburq. WA 98926-6720 2. Grant Agreement Amount: $54,677 3. Grant Agreement Number: E20-087 4. Subrecipient Contact, phone/email: Darren Higashiyama, (509) 933-8206 darren. h iqash ivama@co.kittitas.wa.us 5. Grant Agreement Start Date: September 1,2019 6. Grant Agreement End Date: August 31,2021 7. Department Contact, phone/email Michael Alston, 253-51 2-7083 michael.alston@mil.wa.oov 8. Data Universal Numbering System (DUNS) 10202547 9. UBI # (state revenue): 192-002-673 10. Funding Authority: Washington State Military Department (the "Department") and the U.S. Department of Homeland Security (DHS) 11. Federal Funding ldentification #: EMW-201 9-SS-00044-S01 12. Federal Award Date: 08t8t2019 13. Assistance Listings # (formerly CFDA) # & Title: 97.067 - 1gHSGP (SHSP) 14. Total Federal Award Amount: $15,581,281 15. Program lndex # & OBJ/SUB-OBJ: Local: 793SL, 79358, 793SQ, 793SC, 793SH, 793S2/ NZ State: 793SG, 793SS, 793SA, 793SS, 793ST. 793SE / NZ 16. Service Districts: BY LEGISLATIVE DISTRICTS:1 3 BY CONGRESSIONAL DISTRICTS: 8 17. Service Area by County(ies): Kittitas 1 8. Women/Minority-Owned, State Certified: XN/A trNON YES,OMWBE # 1 9. Agreement Classifi cation tr Personal Services D Client Services tr Research/Development tr A/E X Public/Local Gov't tr Other X Agreement n lnteraqency 20. Contract Type (check all that apply)n Contract X Grant! lntergovernmental (RCW 39.34) 21. Subrecipient Selection Process: X "To all who apply & qualify" n Competitive Bidding n Sole Source ! A/E RCW ! N/A n Fibd WOFM? tr Advertised? ! YES n NO 22. Subrecipient Type (check all that apply) n Private Organization/lndividual ! For-Profit X Public Organization/Jurisdiction fl Non-Profit ! CONTRACTOR X SUBRECIPIENT tr OTHER 23. PURPOSE & DESCRIPTION: The purpose of the Federal Fiscal Year (FFY) 2019 Homeland Security Grant Program (1 9HSGP) is to support state, local, tribal, and territorial efforts to prevent terrorism and other calastrophic events and to prepare the Nation for threats and hazards that pose the greatest risk to the security of the United States. 19HSGP provides funding to implement investments that build, sustain, and deliver the core capabilities essential to achieving the National Preparedness Goal of a secure and resilient Nation. 19HSGP supports core capabilities across the five mission areas of Prevention, Protection, Mitigation, Response, and Recovery based on allowable costs. HSGP is comprised of three interconnected grant programs: State Homeland Securig Program (SHSP), Urban Areas Security lnitiative (UASI), and Operation Stonegarden (OPSG). Together, these grant programs fund a range of preparedness activities, including planning, organization, equipment purchase, training, exercises, and management and administration. The Department is the Recipient and Pass{hrough Entity of the 1gHSGP DHS Award Letter for Grant No. EMW-2019-SS-00044-S01, which is incorporated in and attached hereto as Attachment 1,and has made a subaward of funds to the Subrecipient pursuant to this Agreement. The Subrecipient is accountable to the Department for use of Federal award funds provided under lhis Agreement. The Subrecipient's Work Plan, Timeline, and Budqet for the subaward are detailed in Attachment 2 lN WTNESS WHEREOF, the Department and Subrecipient acknowledge and accept the terms of this Agreement, including all referenced Exhibits and Attachments which are hereby incorporated in and made a part hereof, and have executed this Agreement as of the date below. This Agreement Face Sheet; Special Terms & Conditions (Exhibit A); General Terms and Conditions (Exhibit B); Attachments 1 and 2; and all other documents, exhibits and attachments expressly referenced and incorporated herein contain all the terms and conditions agreed upon by the parties and govern the rights and obligations of the parties to this Agreement. No other understandings, oral or otheruise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. ln the event of an inconsistency in this Ag precedence in the following order: 1. Applicable Federal and State Statutes and Regulations 2. DHS/FEMA Award and program documents 4. Special Terms and Conditions 5. General Terms and Conditions, and, by giving reference.and3. Work Plan 6. Other of the tn tq Signature Date Regan Anne Hesse, Chief Financial Officer Washington State Military Department BOILERPLATE APPROVED TO FORM: Brian E. Buchholz, Sr. Assistant Attorney General 911612019 J executed Date Office z Kittitas WHEREAS, the parties hereto FOR THE DEPARTMENT: Agreement on the day and year last specified below FOR THE SUBRECIPIENT: Signature Gene Dana, Sheriff DHS.FEMA-HSGP-SHSP-FFY1 9 Page 1 of39 Kittitas County Sheriffs Office, E20-087 Exhibit A SPECIAL TERMS AND CONDITIONS ARTICLE I. KEY PERSONNEL The individuals listed below shall be considered key personnel for point of contact under this Agreement. Any substitution of key personnel by either party shall be made by written notification to the current key personnel. SUBRECIPIENT DEPARTMENT Name Darren Higashiyama Name MichaelAlston Title Commander Title Program Coordinator E-Mail darren. higash iyama@co. kittitas.wa. us E-Mail m ichael.alston@m i l.wa.qov Phone (509) 933-8206 Phone 253-512-7083 Name Gene Dana Name Kathrvn Zeher Title Sheriff Title Program Manager E-Mail gene.dana@co. kittitas.wa. us E-Mail kath ry n.zetzer@m i l.wa.q ov Phone (509) 962-7615 Phone 253-512-7140 Name Sharrie McPherson Name Title Chief Financial Manager Title E-Mail sharrie. mcpherson@co. kittitas.wa. us E-Mail Phone (509) e62-7056 Phone ARTICLE II. ADMINISTRATIVE AND/OR FINANCIAL REQUIREMENTS The Subrecipient shall comply with all applicable state and federal laws, rules, regulations, requirements and program guidance identified or referenced in this Agreement and the informational documents published by DHS/FEMA applicable to the 19HSGP Program, including, but not limited to, all criteria, restrictions, and requirements of "The Department of Homeland Security (DHS) Notice of Funding Opportunity (NOFO) Fiscal Year 2019 Homeland Security Grant Program (HSGP)' document, the FEMA Preparedness Grants Manual document, the DHS Award Letter for Grant No. EMW-2019-SS-00044-S01, and the federal regulations commonly applicable to DHS/FEMA grants, all of which are incorporated herein by reference. The DHS Award Letter is incorporated in this Agreement as Attachment 1. The Subrecipient acknowledges that since this Agreement involves federal award funding, the period of performance described herein may begin prior to the availability of appropriated federal funds. The Subrecipient agrees that it will not hold the Department, the state of Washington, or the United States liable for any damages, claim for reimbursement, or any type of payment whatsoever for services performed under this Agreement prior to distribution of appropriated federal funds, or if federal funds are not appropriated or in a particular amount. A. STATE AND FEDERAL REQUIREMENTS FOR DHS/FEMA PREPAREDNESS GRANTS: The following requirements apply to all DHS/FEMA Preparedness Grants administered by the Department. 1. SUBAWARDS & CONTRACTS BY SUBRECIPIENTS a. The Subrecipient must make a case-by-case determination whether each agreement it makes for the disbursement of 19HSGP funds received under this Agreement casts the party receiving the funds in the role of a subrecipient or contractor in accordance with 2 CFR 200.330. b. lf the Subrecipient becomes a pass-through entity by making a subaward to a non-federal entity as its subrecipient: i. The Subrecipient must comply with all federal laws and regulations applicable to pass- through entities of 19HSGP funds, including, but not limited to, those contained in 2 CFR 200. ii. The Subrecipient shall require its subrecipient(s) to comply with all applicable state and federal laws, rules, regulations, requirements and program guidance identified or referenced in this Agreement and the informational documents published by DHS/FEMA applicable to the 19HSGP Program, including, but not limited to, allcriteria, restrictions, and requirements of the "The Department of Homeland Security (DHS) Notice of Funding Opportunity (NOFO) Fiscal Year 2019 Homeland Security Grant Program (HSGP)' document, the FEMA DHS-FEMA-HSGP-SHSP-FFY'19 Page 2 of 39 Klttitas County Sheriffs Office, E20-087 Preparedness Grants Manual document, the DHS Award Letter for Grant No. EMW-2019- SS-00044-S01 2019-S5-00044-501 in Attachment 1, and the federal regulations commonly applicable to DHS/FEMA grants. iii. The Subrecipient shall be responsible to the Department for ensuring that all 19HSGP federal award funds provided to its subrecipients are used in accordance with applicable federal and state statutes and regulations, and the terms and conditions of the federal award set forth in Attachment 1 of this Agreement. BUDGET, REIMBURSEMENT, AND TIMELINE a. Within the total Grant Agreement Amount, travel, subcontracts, salaries, benefits, printing, equipment, and other goods and services or other budget categories will be reimbursed on an actual cost basis upon completion unless otherwise provided in this Agreement. b. The maximum amount of all reimbursement requests permitted to be submitted under this Agreement, including the final reimbursement request, is limited to and shall not exceed the total Grant Agreement Amount. c. lf the Subrecipient chooses to include indirect costs within the Budget (Attachment 2), an indirect cost rate agreement negotiated between the federal cognizant agency for indirect costs and the Subrecipient establishing approved indirect cost rate(s) as described in 2 CFR 200.414 and Appendix Vll to 2 CFR 200 must be submitted to the Department Key Personnel. However, under 2 CFR 200.414(D, if the Subrecipient has never received a negotiated indirect cost rate agreement establishing federally negotiated rate(s), the Subrecipient may negotiate a rate with the Department or charge a de minimis rate of 10o/o of modified total direct costs. The Subrecipient's actual indirect cost rate may vary from the approved rate but must not exceed the approved negotiated indirect cost rate percentage for the time period of the expenditures. lf a Subrecipient chooses to charge the 10% de minimis rate, but did not charge indirect costs to previous subawards, a request for approval to charge indirect costs must be submitted to the Department's Key Personnel for approval with an explanation for the change. d. For travel costs, the Subrecipient shall comply with 2 CFR 200.474 and should consult their internal policies, state rates set pursuant to RCW 43.03.050 and RCW 43.03.060 as now existing or amended, and federal maximum rates set forth at http://vrnvrv.qsa.gov, and follow the most restrictive. lf travel costs exceed set state or federal limits, travel costs shall not be reimbursed without prior written approval by Department Key Personnel. e. Reimbursement requests will include a properly completed State A-19 lnvoice Form and Reimbursement Spreadsheet (in the format provided by the Department) detailing the expenditures for which reimbursement is sought. Reimbursement requests must be submitted to Reimbursements@mil.wa.qov no later than the due dates listed within the Timeline (Attachment 2). Reimbursement request totals should be commensurate to the time spent processing by the Subrecipient and the Department. f. Receipts and/or backup documentation for any approved items that are authorized under this Agreement must be maintained by the Subrecipient consistent with record retention requirements of this Agreement and be made available upon request by the Department, and federal, state, and local auditors. g. The Subrecipient must request prior written approval from Department Key Personnel to waive or extend a due date in the Timeline (Attachment 2) and, once approved, submit those costs on the next scheduled reimbursement due date contained in the Timeline. Waiving or missing deadlines serves as an indicator for assessing an agency's level of risk of noncompliance with the regulations, requirements, and the terms and conditions of the Agreement and may increase required monitoring activities. Any request for a waiver or extension of a due date in the Timeline will be treated as a request for Amendment of the Agreement. This request must be submitted to the Department Key Personnel sufficiently in advance of the due date to provide adequate time for Department review and consideration and may be granted or denied within the Department's sole discretion. 2. DHS-FEMA-HSGP-SHSP-FFY1 9 Page 3 of 39 Kittitas County Sheriffs Office, E20-087 h. All work under this Agreement must end on or before the Grant Agreement End Date, and the final reimbursement request must be submitted to the Department within 45 days after the Grant Agreement End Date, except as otherwise authorized by written amendment of this Agreement and issued by the Department. i. No costs for purchases of equipmenVsupplies will be reimbursed until the related equipmenUsupplies have been received by the Subrecipient, its contractor, or any non-federal entity to which the Subrecipient makes a subaward and is invoiced by the vendor. j Failure to submit timely, accurate, and complete reports and reimbursement requests as required by this Agreement (including, but not limited to, those reports in the Timeline [Attachment 2]) will prohibit the Subrecipient from being reimbursed until such reports are submitted and the Department has had reasonable time to conduct its review. k. Final reimbursement requests will not be approved for payment untilthe Subrecipient is current with all reporting requirements contained in this Agreement. l. A written amendment will be required if the Subrecipient expects cumulative transfers among project totals, as identified in the Work Plan and Budget (Attachment 2), to exceed 10% of the Grant Agreement Amount. For SHSP and UASI, if a Subrecipient has only one subproject, cumulative transfers among solution areas within the subproject that exceed 10% of the Grant Agreement Amount shall require an amendment to this Agreement. For OPSG agreements, budget category totals shall be used to calculate the cumulative transfer. Any adjustments to totals not in compliance with the above will not be reimbursed. m. Subrecipients shall only use federal award funds under this Agreement to supplement existing funds and will not use them to replace (supplant) non-federal funds that have been budgeted for the same purpose. The Subrecipient may be required to demonstrate and document that the reduction in non-federal resources occurred for reasons other than the receipt or expected receipt of federal funds. REPORTING a. With each reimbursement request, the Subrecipient shall report how the expenditures, for which reimbursement is sought, relate to the Work Plan (Attachment 2) activities in the format provided by the Department. b. With the final reimbursement request, the Subrecipient shall submit to the Department Key Personnel a final report describing all completed activities under this Agreement. c. The Subrecipient shall comply with the Federal Funding Accountability and Transparency Act (FFATA) and related OMB Guidance consistent with Public Law 109-282 as amended by section 6202(a) of Public Law 110-252 (see 31 U.S.C. 6101 note) and complete and return to the Department the FFATA Form located at http://mil.wa.qov/emerqencv-manasement- division/orants/requiredqrantforms; which is incorporated by reference and made a part of this Agreement. d. SHSP and UASI Subrecipients shall participate in the State's Stakeholder Preparedness Review (SPR), the State's Threat and Hazard ldentification and Risk Assessment (THIRA), core capabilities assessments, and data calls. UASI Subrecipients must also participate in the UASI SPR and THIRA. EQUIPMENT AND SUPPLY MANAGEMENT a. The Subrecipient and any non-federal entity to which the Subrecipient makes a subaward shall comply with 2 CFR 200.318 - 200.326 when procuring any equipment or supplies under this Agreement, 2 CFR 200.313 for management of equipment, and2 CFR 200.314 for management of supplies, to include, but not limited to: i. Upon successful completion of the terms of this Agreement, all equipment and supplies purchased through this Agreement will be owned by the Subrecipient, or a recognized non- federal entity to which the Subrecipient has made a subaward, for which a contract, subrecipient grant agreement, or other means of legal transfer of ownership is in place. 3 4 DHS-FEMA-HSGP-SHSP-FFY1 9 Page 4 of 39 Kittitas County Sheriffs Office, E20-087 ilt. All equipment, and supplies as applicable, purchased under this Agreement will be recorded and maintained in the Subrecipient's inventory system. lnventory system records shall include: A. Description of the property; B. Manufacturer's serial number, model number, or other identification number; C. Funding source for the equipment, including the Federal Award ldentification Number (FArN); D. Assistance Listings Number (formerly CFDA number); E. Who holds the title; F. Acquisition date; G. Cost of the equipment and the percentage of federal participation in the cost; H. Location, use and condition of the equipment at the date the information was reported; l. Disposition data including the date of disposal and sale price of the property. iv. The Subrecipient shall take a physical inventory of the equipment, and supplies as applicable, and reconcile the results with the property records at least once every two years. Any differences between quantities determined by the physical inspection and those shown in the records shall be investigated by the Subrecipient to determine the cause of the difference. The Subrecipient shall, in connection with the inventory, verify the existence, current utilization, and continued need for the equipment. v. The Subrecipient shall be responsible for any and all operational and maintenance expenses and for the safe operation of their equipment and supplies including all questions of liability. The Subrecipient shall develop appropriate maintenance schedules and procedures to ensure the equipment, and supplies as applicable, are well-maintained and kept in good operating condition. vi. The Subrecipient shall develop a control system to ensure adequate safeguards to prevent loss, damage, and theft of the property. Any loss, damage, or theft shall be investigated, and a report generated and sent to the Department. vii. The Subrecipient must obtain and maintain all necessary certifications and licenses for the equipment. viii. lf the Subrecipient is authorized or required to sell the property, proper sales procedures must be established and followed to ensure the highest possible return. For disposition, if upon termination or at the Grant Agreement End Date, when original or replacement supplies or equipment acquired under a federal award are no longer needed for the original project or program or for other activities currently or previously supported by a federal awarding agency, the Subrecipient must comply with the following procedures: A. For Supplies: lf there is a residual inventory of unused supplies exceeding $5,000 in total aggregate value upon termination or completion of the project or program and the supplies are not needed for any other federal award, the Subrecipient must retain the supplies for use on other activities or sell them, but must, in either case, compensate the federal government for its share. The amount of compensation must be computed in the same manner as for equipment. B. For Equipment: il DHS-FEMA-HSGP-SHSP.FFYl 9 Page 5 of 39 Kittitas County Sheriffs Office, E20-087 1) ltems with a current per-unit fair-market value of $5,000 or less may be retained, sold, or otherwise disposed of with no further obligation to the federal awarding agency. 2) ltems with a current per-unit fair-market value in excess of $5,000 may be retained or sold. The Subrecipient shall compensate the federal awarding agency in accordance with the requirements of 2 CFR 200.313 (e) (2). ix. Records for equipment shall be retained by the Subrecipient for a period of six years from the date of the disposition, replacement, or transfer. lf any litigation, claim, or audit is started before the expiration of the six-year period, the records shall be retained by the Subrecipient until all litigation, claims, or audit findings involving the records have been resolved. b. The Subrecipient shall comply with the Department's Purchase Review Process, which is incorporated by reference and made part of this Agreement. No reimbursement will be provided unless the appropriate approval has been received. c. Allowable categories for 19HSGP are listed on the Authorized Equipment List (AEL) located on the FEMA website at http://www.fema.sov/authorized-equipment-list. lt is important that the Subrecipient and any non-federal entity to which the Subrecipient makes a subaward regard the AEL as an authorized purchasing list identifying items allowed under the specific grant program and includes items that may not be categorized as equipment according to the federal, state, local, and tribal definitions of equipment. The Subrecipient is solely responsible for ensuring and documenting purchased items under this Agreement are authorized as allowed items by the AEL at time of purchase. lf the item is not identified on the AEL as allowable under HSGP, the Subrecipient must contact the Department Key Personnel for assistance in seeking FEMA approval prior to acquisition. d. Unless expressly provided otherwise, all equipment must meet all mandatory regulatory and/or DHS/FEMA adopted standards to be eligible for purchase using federal award funds. e. For OPSG Subrecipients, equipment purchased with DHS federal award funds is to be marked prominently with "Purchased with DHS funds for Operation Stonegarden Use" when practicable. f. Procurement of medical countermeasures must be conducted in collaboration with state, city, or local health departments that administer federal funds from Health and Human Services (HHS) for this purpose and with existing Metropolitan Medical Response System (MMRS) committees where available, to sustain their longterm planning for appropriate, rapid, and local medical countermeasures, including antibiotics and antidotes for nerve agents, cyanide, and other toxins. Procurement must have a sound threat-based justification with an aim to reduce the consequences of mass casualty incidents during the first crucial hours of a response. Prior to procuring pharmaceuticals, Subrecipients must have in place an inventory management plan to avoid large periodic variations in supplies due to coinciding purchase and expiration dates. Subrecipients are encouraged to enter into rotational procurement agreements with vendors and distributors. Purchases of pharmaceuticals must include a budget for the disposal of expired drugs within each fiscal year's period of performance for 19HSGP. The cost of disposal cannot be carried over to another DHS/FEMA grant or grant period. g. The Subrecipient must pass on equipment and supply management requirements that meet or exceed the requirements outlined above to any non-federal entity to which the Subrecipient makes a subaward of federal award funds under this Agreement. 5. ENVIRONMENTAL AND HISTORICAL PRESERVATION a. The Subrecipient shall ensure full compliance with the DHS/FEMA Environmental Planning and Historic Preservation (EHP) Program. EHP program information can be found at https://www.fema.qov/media-librarv/assets/documents/85376 allof which are incorporated in and made a part of this Agreement. b. Projects that have historical impacts or the potential to impact the environment, including, but not limited to, construction of communication towers; modification or renovation of existing buildings, structures and facilities; or new construction, including replacement of facilities, must participate DHS-FEMA-HSGP-SHSP-FFY19 Page 6 of 39 Kittitas County Sheriffs Office, E20-087 in the DHS/FEMA EHP review process prior to project initiation. Modification of existing buildings, including minimally invasive improvements such as attaching monitors to interior walls, and training or exercises occurring outside in areas not considered previously disturbed also require a DHS/FEMA EHP review before project initiation. c. The EHP review process involves the submission of a detailed project description that includes the entire scope of work, including any alternatives that may be under consideration, along with supporting documentation so FEMA may determine whether the proposed project has the potential to impact environmental resources and/or historic properties. d. The Subrecipient agrees that, to receive any federal preparedness funding, all EHP compliance requirements outlined in applicable guidance must be met. The EHP review process must be completed and approval received by the Subrecipient before any work is started for which reimbursement will be later requested. Expenditures for projects started before completion of the EHP review process and receipt of approval by the Subrecipient may not be reimbursed. PROCUREMENT a. The Subrecipient shall comply with all procurement requirements of 2 CFR Part 200.318 through 200.326 and as specified in the GeneralTerms and Conditions, Exhibit B, A.10. b. For all sole source contracts expected to exceed $250,000, the Subrecipient must submit to the Department for pre-procurement review and approval the procurement documents, such as requests for proposals, invitations for bids and independent cost estimates. This requirement must be passed on to any non-federal entity to which the Subrecipient makes a subaward, at which point the Subrecipient will be responsible for reviewing and approving sole source justifications of any non-federal entity to which the Subrecipient makes a subaward. SUBRECIPIENT MONITORING a. The Department will monitor the activities of the Subrecipient from award to closeout. The goal of the Department's monitoring activities will be to ensure that agencies receiving federal pass- through funds are in compliance with this Agreement, federal and state audit requirements, federal grant guidance, and applicable federal and state financial regulations, as well as 2 CFR Part 200 Subpart F. b. To document compliance with 2 CFR Part 200 Subpart F requirements, the Subrecipient shall complete and return to the Department the "2 CFR Part 200 Subpart F Audit Certification Form" located at http://mil.wa.qov/emerqencv-manaoement-division/qrants/requiredqrantforms with the signed Agreement and each fiscal year thereafter until the Agreement is closed, which is incorporated by reference and made a part of this Agreement. c. Monitoring activities may include, but are not limited to: i. Review of financial and performance reports; ii. Monitoring and documenting the completion of Agreement deliverables; iii. Documentation of phone calls, meetings (e.9. agendas, sign-in sheets, meeting minutes), e- mails, and correspondence; iv. Review of reimbursement requests and supporting documentation to ensure allowability and consistency with Agreement Work Plan and Budget (Attachment 2), and federal requirements; v. Observation and documentation of Agreement-related activities, such as exercises, training, funded events, and equipment demonstrations; and vi. On-site visits to review equipment records and inventories, to verify source documentation for reimbursement requests and performance reports, and to verify completion of deliverables. d. The Subrecipient is required to meet or exceed the monitoring activities, as outlined above, for any non-federal entity to which the Subrecipient makes a subaward as a pass-through entity under this Agreement. e. Compliance will be monitored throughout the performance period to assess risk. Concerns will be addressed through a Corrective Action Plan. 6. 7 DHS.FEMA-HSGP-SHSP-FFY1 9 Page 7 of 39 Kittitas County Sheriffs Office, E20-087 8. LIMITED ENGLTSH PROF|C|ENCY (CTVIL RTGHTS ACT OF 1964 TTTLE Vt) The Subrecipient must comply with the Title Vl of the Civil Rights Act of 1964 (Title Vl) prohibition against discrimination on the basis of national origin, which requires that Subrecipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. Providing meaningful access for persons with LEP may entail providing language assistance services, including oral interpretation and written translation. Executive Order 13166, lmproving Access to Services for Persons with Limited English Proficiency (August 1 1, 2000), requires federal agencies to issue guidance to recipients, assisting such organizations and entities in understanding their language access obligations. DHS published the required recipient guidance in April 2011, DHS Guidance to Federal Financial Assistance Recipients Regarding Title Vl Prohibition against National Origin Discrimination Affecting Limited English Proficient Persons, 76 Fed. Reg. 21755-21768, (April 18,2011). The Guidance provides helpful information such as how a recipient can determine the extent of its obligation to provide language services, selecting language services, and elements of an effective plan on language assistance for LEP persons. For additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidance at https://www.dhs.qov/quidance-published- help-department-suoported-orqanizations-provide-meaninqful-access-people-limited and additional resources on http://rlunv. lep.qov. 9. NIMS COMPLIANCE a. The National lncident Management System (NIMS) identifies concepts and principles that answer how to manage emergencies from preparedness to recovery regardless of their cause, size, location, or complexity. NIMS provides a consistent, nationwide approach and vocabulary for multiple agencies or jurisdictions to work together to build, sustain, and deliver the core capabilities needed to achieve a secure and resilient nation. b. Consistent implementation of NIMS provides a solid foundation across jurisdictions and disciplines to ensure effective and integrated preparedness, planning, and response. NIMS empowers the components of the National Preparedness System, a requirement of Presidential Policy Directive 8, to guide activities within the public and private sector and describes the planning, organizationalactivities, equipping, training and exercising needed to build and sustain the core capabilities in support of the National Preparedness Goal. c. ln order to receive FY 2019 federal preparedness funding, to include 19HSGP, the Subrecipient will ensure all NIMS objectives have been initiated and/or are in progress toward completion.NIMS lmplementation Objectives are located at https://vrnvlv.fema.qov/media- I i bra rvlassets/d ocu metns/1 30743. B. HSGP SPECIFIC REQUIREMENTS 1. The Subrecipient must use HSGP funds only to perform tasks as described in the Work Plan (Attachment 2), as approved by the Department, and in compliance with this Agreement. a. SHSP-funded projects must address high-priority preparedness gaps across all core capabilities that support terrorism preparedness. b. UAS|-funded projects must build, sustain, and deliver the capabilities necessary for high{hreat, high-density Urban Areas to prevent, protect against, mitigate, respond to, and recover from acts of terrorism. c. OPSG-funded projects must enhance cooperation and coordination among Customs and Border Protection, United States Border Patrol, and federal, state, local, tribal, and territorial law enforcement agencies to support joint efforts to secure the United States' borders along routes of ingress from international borders to include travel corridors in states bordering Mexico and Canada, as well as states and territories with international water borders. 2. The Budget (Attachment 2) may include the following caps and thresholds: a. lf funds are allotted for Management and Administration (M&A), such expenditures must be related to administration of the grant. The maximum percentage of the Grant Agreement Amount that may be used for M&A costs when allocated under this Agreement shall not exceed 5% but may be less. DHS-FEMA-HSGP-SHSP-FFY19 Page 8 of 39 Kittitas County Sheriffs Office, E20-087 b. At least 25% of the combined HSGP award allocated under SHSP and UASI must be dedicated to law enforcement terrorism prevention activities (LETPA). To meet this requirement, the Subrecipient has agreed, at a minimum, to meet the LETPA percentage indicated in the Budget. lf the Subrecipient anticipates spending less than the indicated amount, a budget amendment is required. c. The maximum percentage of the Grant Agreement Amount that may be used for personnel expenses under this Agreement is identified in the Budget. lf the Subrecipient anticipates spending more on personnel costs, an amendment is required. Additional approval steps may also be required before the personnel percentage can be increased. 3. lf funding is allocated to emergency communications, the Subrecipient must ensure that all projects comply with SAFECOM Guidance on Emergency Communications Grants ensuring the investments are compatible, interoperable, resilient, and support national goals and objectives for improving emergency commu nications. 4. lf funding is allocated to a Fusion Center investment, the Subrecipient must ensure all Fusion Center analytical personnel demonstrate qualifications that meet or exceed competencies identified in the Common Competencies for state, local, and tribal lntelligence Analysts, which outlines the minimum categories of training needed for intelligence analysts. A certificate of completion of such training must be submitted to the Department Key Personnel as applicable. 5. lf funding is allocated to non-DHS FEMA training, the Subrecipient must request prior approval from the Department Key Personnel before attending the training. The Department will coordinate approval with the State Training Point of Contact. Pursuant to DHS/FEMA Grant ProgramsDirectorate Policy FP 207-008-064-1 (https://www.fema.qov/media- librarv/assets/documents/34856), the training must fall within the FEMA mission scope and be included in the Subrecipient's Emergency Operations Plan. This requirement only applies to training courses and does not include attendance at conferences. Furthermore, additional federal approvals are required for courses that relate to Countering Violent Extremism prior to attendance. 6. Subrecipients are required to complete the 2019 Nationwide Cybersecurity Review (NCSR) https://wtlw.cisecuritv.org/ms-isac/services/ncsr to benchmark and measure progress of improving their cybersecurity posture before December 31,2019. ln support of efforts to enhance capabilities for detecting, deterring, disrupting, and preventing acts of terrorism and other catastrophic events, operational overtime costs are allowable for increased protective security measures at critical infrastructure sites or other high-risk locations and to enhance public safety during mass gatherings and high-profile events. However, except for an elevated National Terrorism Advisory System alert, prior written approval is required before SHSP and UASI funds may be used for operational overtime. Requests must be submitted to the Department Key Personnel in advance of the expenditure to ensure all additional approval steps can be met. 7. Subrecipients are encouraged to participate in the State's annual Training and Exercise Planning Workshop (TEPW or may conduct their own local/regional TEPW. DHS TERMS AND CONDITIONS As a subrecipient of 19HSGP program funding, the Subrecipient shall comply with all applicable DHS terms and conditions of the 19HSGP Award Letter and its incorporated documents for DHS Grant No. EMW-2019-SS-00044-S01, which are incorporated in and made a part of this Agreement as Attachment c. DHS-FEMA-HSGP-SHSP-FFY1 9 Page 9 of 39 Kittitas County Sheriffs Office, E20-087 A.1 4.2 Exhibit B Wash ington State Military Department GENERAL TERMS AND CONDITIONS Department of Homeland Security (DHS)/ Federal Emergency Management Agency (FEMA) Grants DEFINITIONS As used throughout this Agreement, the terms will have the same meaning as defined in 2 CFR 200 Subpart A (which is incorporated herein by reference), except as otherwise set forth below: a. "Agreement" means this Grant Agreement. b. "Department" means the Washington State Military Department, as a state agency, any division, section, office, unit or other entity of the Department, or any of the otficers or other officials lawfully representing that Department. The Department is a recipient of a federal award directly from a federal awarding agency and is the passthrough entity making a subaward to a Subrecipient under this Agreement. c. "Subrecipient" when capitalized is primarily used throughout this Agreement in reference to the non-federal entity identified on the Face Sheet of this Agreement that has received a subaward from the Department. However, the definition of "Subrecipient" is the same as in 2 CFR 200.93 for all other purposes. d. "Monitoring Activities" means all administrative, financial, or other review activities that are conducted to ensure compliance with all state and federal laws, rules, regulations, authorities and policies. e. "lnvestment" means the grant application submitted by the Subrecipient describing the project(s) for which federal funding is sought and provided under this this Agreement. Such grant application is hereby incorporated into this Agreement by reference. ADVANCE PAYM ENTS PROHI BITED The Department shall make no payments in advance or in anticipation of goods or services to be provided under this Agreement. Subrecipient shall not invoice the Department in advance of delivery and invoicing of such goods or services. A.3 AMENDMENTS AND MODIFICATIONS The Subrecipient or the Department may request, in writing, an amendment or modification of this Agreement. However, such amendment or modification shall not be binding, take effect or be incorporated herein until made in writing and signed by the authorized representatives of the Department and the Subrecipient. No other understandings or agreements, written or oral, shall be binding on the parties. A.4 AMERICANS WITH DISABILITIES ACT (ADA) OF 1990. PUBLIC LAW 101-336. 42 U.S.C. 12101 ET SEQ. AND ITS IMPLEMENTING REGULATIONS ALSO REFERRED TO AS THE "ADA" 28 CFR Part 35. The Subrecipient must comply with the ADA, which provides comprehensive civil rights protection to individuals with disabilities in the areas of employment, public accommodations, state and local government services, and telecommunication. A.5 ASSURANCES The Department and Subrecipient agree that all activity pursuant to this Agreement will be in accordance with all the applicable current federal, state and local laws, rules and regulations. A.6 CERTIFICATIONREGARDING DEBARMENT.SUSPENSION.ORINELIGIBILITY As federal funds are a basis for this Agreement, the Subrecipient certifies that the Subrecipient is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this Agreement by any federal department or agency. The Subrecipient shall complete, sign, and return a Certification Regarding Debarment, Suspension, lneligibility, and Voluntary Exclusion form located at http.//mil.wa.qov/emerqencv-manaqement- division/grants/requiredorantforms. Any such form completed by the Subrecipient for this Agreement shall be incorporated into this Agreement by reference. DHS-FEMA-HSGP-SHSP-FFY19 Page 10 of 39 Kittitas County Sheriffs Office, E20-087 4.7 Further, the Subrecipient agrees to comply with all applicable federal regulations concerning the federal debarment and suspension system, including 2 CFR Part 180. The Subrecipient certifies that it will ensure that potential contractors or Subrecipients or any of their principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in "covered transactions" by any federal department or agency. "Covered transactions" include procurement contracts for goods or services awarded under a non-procurement transaction (e.9. grant or cooperative agreement) that are expected to equal or exceed $25,000, and subawards to Subrecipients for any amount. With respect to covered transactions, the Subrecipient may comply with this provision by obtaining a certification statement from the potential contractor or Subrecipient or by checking the System forAward Management ftltBS.//Sam.gav6AM/) maintained by the federal government. The Subrecipient also agrees not to enter into any arrangements or contracts with any party on the Washington State Department of Labor and lndustries' "Debarred Contractor List"(nttps:Zsecure.tnl ) The Subrecipient also agrees not to enter into any agreements or contracts for the purchase of goods and services with any party on theDepartment of Enterprise Services' Debarred Vendor List (http://www.des.wa.qov/services/ContractinqPurchasinq/Business/PaqesA/endor-Debarment.aspx). CERTIFICATION REGARDING RESTRICTIONS ON LOBBYING As required by 44 CFR Part 18, the Subrecipient hereby certifies that to the best of its knowledge and belief: (1) no federally appropriated funds have been paid or will be paid by or on behalf of the Subrecipient to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement; (2) that if any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Agreement, grant, loan, or cooperative agreement, the Subrecipient will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; (3) and that, as applicable, the Subrecipient will require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all Subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into and is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. A.8 COMPLIANCE WITH APPLICABLE STAT . RULES AND DEPARTMENT POLICIES The Subrecipient and all its contractors and subrecipients shall comply with, and the Department is not responsible for determining compliance with, any and all applicable federal, state, and local laws, regulations, executive orders, OMB Circulars, and/or policies. This obligation includes, but is not limited to: nondiscrimination laws and/or policies, Energy Policy and Conservation Act (PL 94-163, as amended), the Americans with Disabilities Act (ADA), Age Discrimination Act of 1975, Title Vl of the Civil Rights Act of 1964, Civil Rights Act of 1968, the Robert T. Stafford Disaster Relief and Emergency Assistance Act, (PL 93-288, as amended), Ethics in Public Service (RCW 42.52), Covenant Against Contingent Fees (48 CFR Section 52.203-5), Public Records Act (RCW 42.56), Prevailing Wages on Public Works (RCW 39.12), State Environmental Policy Act (RCW43.21C), Shoreline Management Act of 1971(RCW 90.58), State Building Code (RCW 19.27), Energy Related Building Standards (RCW 19.27A), Provisions in Buildings for Aged and Handicapped Persons (RCW 70.92), and safety and health regulations. ln the event of noncompliance or refusalto comply with any applicable law, regulation, executive order, OMB Circular or policy by the Subrecipient, its contractors or subrecipients, the Department may rescind, cancel, or terminate the Agreement in whole or in part in its sole discretion. The Subrecipient is responsible for all costs or liability arising from its failure, and that of its contractors and subrecipients, to comply with applicable laws, regulations, executive orders, OMB Circulars or policies. 4.9 CONFLICT OF INTEREST No officer or employee of the Department; no member, officer, or employee of the Subrecipient or its designees or agents; no member of the governing body of the jurisdiction in which the project is DHS-FEMA-HSGP-SHSP-FFY19 Page 11 of 39 Kittitas County Sheriffs Office, E20-087 undertaken or located; and no other official of the Subrecipient who exercises any functions or responsibilities with respect to the project during his or her tenure, shall have any personal or pecuniary gain or interest, direct or indirect, in any contract, subcontract, or the proceeds thereof, for work to be performed in connection with the project assisted under this Agreement. The Subrecipient shall incorporate, or cause to incorporate, in all such contracts or subawards, a provision prohibiting such interest pursuant to this provision. A.1O CONTRACTING & PROCUREMENTa. The Subrecipient shall use a competitive procurement process in the procurement and award of any contracts with contractors or subcontractors that are entered into under the original agreement award. The procurement process followed shall be in accordance with 2 CFR Part 200.318 General procurement standards through 200.326 Contract provisions. As required by Appendix ll to 2 CFR Part 200, all contracts entered into by the Subrecipient under this Agreement must include the following provisions, as applicable: 1) Contracts for more than the simplified acquisition threshold currently set at $250,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. 2) All contracts in excess of $10,000 must address termination for cause and for convenience by the non-federal entity including the manner by which it will be affected and the basis for settlement. 3) Equal Employment Opportunity. Except as othenrvise provided under 41 CFR Part 60, all contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935,3 CFR Part, 1964-1965 Comp., p.339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." 4) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141- 3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). ln accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. ln addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland "Anti-Kickback" Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or Subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. 5) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under DHS-FEMA-HSGP-SHSP-FFY19 Page 12 of 39 Kittitas County Sheriffs Office, E20-087 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C . 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. 6) Rights to lnventions Made Under a Contract or Agreement. lf the federal award meets the definition of "funding agreement" under 37 CFR 5401.2 (a) and the recipient or Subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or Subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to lnventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. 7) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended-Contracts and subgrants of amounts in excess of $'150,000 must contain a provision that requires the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). 8) Debarment and Suspension (Executive Orders 12549 and 12689)-4 contract award (see 2 CFR 180.220) must not be made to parties listed on the government-wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1 986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p.235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. 9) Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)-Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. 10) Procurement of recovered materials -- As required by 2 CFR 200.322, a non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. 11) Notice of awarding agency requirements and regulations pertaining to reporting. 12) Federalawarding agency requirements and regulations pertaining to copyrights and rights in data. DHS-FEMA-HSGP-SHSP-FFY1 9 Page 13 of39 Kittitas County Sheriffs Office, E20-087 A.1 1 4.12 A.13 13) Access by the Department, the Subrecipient, the federal awarding agency, the Comptroller General of the United States, or any of their duly authorized representatives to any books, documents, papers, and records of the contractor which are directly pertinent to that specific contract for the purpose of making audit, examination, excerpts, and transcriptions. 14) Retention of all required records for six years after the Subrecipient has made final payments and all other pending matters are closed. 15) Mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat. 871). b. The Department reserves the right to review the Subrecipient's procurement plans and documents and require the Subrecipient to make changes to bring its plans and documents into compliance with the requirements of 2 CFR Part 200.318 through 200.326. The Subrecipient must ensure that its procurement process requires contractors and subcontractors to provide adequate documentation with sufficient detail to support the costs of the project and to allow both the Subrecipient and Department to make a determination on eligibility of project costs. c. All contracting agreements entered into pursuant to this Agreement shall incorporate this Agreement by reference DISCLOSURE The use or disclosure by any party of any information concerning the Department for any purpose not directly connected with the administration of the Department's or the Subrecipient's responsibilities with respect to services provided under this Agreement is prohibited except by prior written consent of the Department or as required to comply with the state Public Records Act, other law or court order. DISPUTES Except as otherwise provided in this Agreement, when a bona fide dispute arises between the parties and it cannot be resolved through discussion and negotiation, either party may request a dispute resolution panel to resolve the dispute. A request for a dispute resolution board shall be in writing, state the disputed issues, state the relative positions of the parties, and be sent to all parties. The panel shall consist of a representative appointed by the Department, a representative appointed by the Subrecipient and a third party mutually agreed upon by both parties. The panel shall, by majority vote, resolve the dispute. Each party shall bear the cost for its panel member and its attorney fees and costs and share equally the cost of the third panel member. LEGAL RELATIONS It is understood and agreed that this Agreement is solely for the benefit of the parties to the Agreement and gives no right to any other party. No joint venture or partnership is formed as a result of this Agreement. To the extent allowed by law, the Subrecipient, its successors or assigns, will protect, save and hold harmless the Department, the state of Washington, and the United States Government and their authorized agents and employees, from all claims, actions, costs, damages or expenses of any nature whatsoever by reason of the acts or omissions of the Subrecipient, its subcontractors, subrecipients, assigns, agents, contractors, consultants, licensees, invitees, employees or any person whomsoever arising out of or in connection with any acts or activities authorized by this Agreement. To the extent allowed by law, the Subrecipient further agrees to defend the Department and the state of Washington and their authorized agents and employees in any litigation; including payment of any costs or attorneys' fees for any claims or action commenced thereon arising out of or in connection with acts or activities authorized by this Agreement. This obligation shall not include such claims, costs, damages or expenses which may be caused by the sole negligence of the Department; provided, that if the claims or damages are caused by or result from the concurrent negligence of (1) the Department, and (2) the Subrecipient, its agents, or employees, this indemnity provision shall be valid and enforceable only to the extent of the negligence of the Subrecipient, or the Subrecipient's agents or employees. lnsofar as the funding source, the Department of Homeland Security (DHS)/Federal Emergency Management Agency (FEMA), is an agency of the Federal government, the following shall apply: DHS-FEMA-HSGP-SHSP-FFY1 9 Page 14 of39 Kittitas County Sheriffs Office, E20-087 4.14 44 CFR 206.9 Non-liabilitv. The Federal government shall not be liable for any claim based upon the exercise or performance of, or the failure to exercise or perform a discretionary function or duty on the part of a federal agency or an employee of the Federal government in carrying out the provisions of the Stafford Act. LIMITATION OF AUTHORITY - AUTHORIZED SIGNATURE The signatories to this Agreement represent that they have the authority to bind their respective organizations to this Agreement. Only the Department's Authorized Signature representative and the Authorized Signature representative of the Subrecipient or Alternate for the Subrecipient, formally designated in writing, shall have the express, implied, or apparent authority to alter, amend, modify, or waive any clause or condition of this Agreement. Any alteration, amendment, modification, or waiver of any clause or condition of this Agreement is not effective or binding unless made in writing and signed by both parties' Authorized Signature representatives. Further, only the Authorized Signature representative or Alternate for the Subrecipient shall have signature authority to sign reimbursement requests, time extension requests, amendment and modification requests, requests for changes to projects or work plans, and other requests, certifications and documents authorized by or required under this Agreement. LOSS OR REDUCTION OF FUNDING ln the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Agreement and prior to normal completion or end date, the Department may unilaterally reduce the work plan and budget or unilaterally terminate all or part of the Agreement as a "Termination for Cause" without providing the Subrecipient an opportunity to cure. Alternatively, the parties may renegotiate the terms of this Agreement under "Amendments and Modifications" to comply with new funding limitations and conditions, although the Department has no obligation to do so. NONASSIGNABILITY Neither this Agreement, nor any claim arising under this Agreement, shall be transferred or assigned by the Subrecipient. NONDISCRIMINATION The Subrecipient shall comply with all applicable federal and state non-discrimination laws, regulations, and policies. No person shall, on the grounds of age, race, creed, color, sex, sexual orientation, religion, national origin, marital status, honorably discharged veteran or military status, or disability (physical, mental, or sensory) be denied the benefits of, or otherwise be subjected to discrimination under any project, program, or activity, funded, in whole or in part, under this Agreement. NOTICES The Subrecipient shall comply with all public notices or notices to individuals required by applicable local, state and federal laws and regulations and shall maintain a record of this compliance. OCCUPATIONAL SAFETY/HEALTH ACT and WASHINGTON INDUSTRIAL SAFETY/HEALTH ACT (OSHA^//ISHA) The Subrecipient represents and warrants that its workplace does now or will meet all applicable federal and state safety and health regulations that are in effect during the Subrecipient's performance under this Agreement. To the extent allowed by law, the Subrecipient further agrees to indemnifiT and hold harmless the Department and its employees and agents from all liability, damages and costs of any nature, including, but not limited to, costs of suits and attorneys' fees assessed against the Department, as a result of the failure of the Subrecipient to so comply. OWNERSHI P OF PROJECT/CAPITAL FACI LITI ES The Department makes no claim to any capital facilities or real property improved or constructed with funds under this Agreement, and by this subaward of funds does not and will not acquire any ownership interest or title to such property of the Subrecipient. The Subrecipient shall assume all liabilities and responsibilities arising from the ownership and operation of the project and agrees to indemnify and hold the Department, the state of Washington, and the United States government harmless from any and all causes of action arising from the ownership and operation of the project. A.15 A.16 4.17 A.'t8 A.19 4.20 DHS-FEMA-HSGP-SHSP-FFY1 9 Page 15 of 39 Kittitas County Sheriffs Office, E20-087 A.21 POLITICALACTIVITY No portion of the funds provided herein shall be used for any partisan political activity or to further the election or defeat of any candidate for public office or influence the approval or defeat of any ballot issue. A.22 PROHIBITION AGAINST PAYM T OF BONUS OR COMMISSION The assistance provided under this Agreement shall not be used in payment of any bonus or commission for the purpose of obtaining approval of the application for such assistance or any other approval or concurrence under this Agreement provided, however, that reasonable fees or bona fide technical consultant, managerial, or other such services, other than actual solicitation, are not hereby prohibited if otherwise eligible as project costs. 4.23 PUBLI CITY 4.24 The Subrecipient agrees to submit to the Department prior to issuance all advertising and publicity matters relating to this Agreement wherein the Department's name is mentioned, or language used from which the connection of the Department's name may, in the Department's judgment, be inferred or implied. The Subrecipient agrees not to publish or use such advertising and publicity matters without the prior written consent of the Department. The Subrecipient may copyright original work it develops in the course of or under this Agreement; however, pursuant to 2 CFR Part 200.315, FEMA reserves a royalty- free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use the work for government purposes. Publication resulting from work performed under this Agreement shall include an acknowledgement of FEMA's financial support, by the Assistance Listings Number (formerly CFDA Number), and a statement that the publication does not constitute an endorsement by FEMA or reflect FEMA's views. RECAPTURE PROVISION ln the event the Subrecipient fails to expend funds under this Agreement in accordance with applicable federal, state, and local laws, regulations, and/or the provisions of the Agreement, the Department reserves the right to recapture funds in an amount equivalent to the extent of noncompliance. Such right of recapture shall exist for the life of the project following Agreement termination. Repayment by the Subrecipient of funds under this recapture provision shall occur within 30 days of demand. ln the event the Department is required to institute legal proceedings to enforce the recapture provision, the Department shall be entitled to its costs and expenses thereof, including attorney fees from the Subrecipient. RECORDS a. The Subrecipient agrees to maintain all books, records, documents, receipts, invoices and all other electronic or written records necessary to sufficiently and properly reflect the Subrecipient's contracts, subawards, grant administration, and payments, including all direct and indirect charges, and expenditures in the performance of this Agreement (the "records"). b. The Subrecipient's records related to this Agreement and the projects funded may be inspected and audited by the Department or its designee, by the Office of the State Auditor, DHS, FEMA or their designees, by the Comptroller General of the United States or its designees, or by other state or federal officials authorized by law, for the purposes of determining compliance by the Subrecipient with the terms of this Agreement and to determine the appropriate level of funding to be paid under the Agreement. c. The records shall be made available by the Subrecipient for such inspection and audit, together with suitable space for such purpose, at any and all times during the Subrecipient's normal working day. d. The Subrecipient shall retain and allow access to all records related to this Agreement and the funded project(s) for a period of at least six (6) years following final payment and closure of the grant under this Agreement. Despite the minimum federal retention requirement of three (3) years, the more stringent State requirement of six (6) years must be followed. 4.25 4.26 RESPONSIBILITY FOR PRO.I TEMENT OF WORKA//ORK PLAN While the Department undertakes to assist the Subrecipient with the projecVstatement of worUwork plan (project) by providing federal award funds pursuant to this Agreement, the project itself remains the sole responsibility of the Subrecipient. The Department undertakes no responsibility to the Subrecipient, or to any third party, other than as is expressly set out in this Agreement. DHS-FEMA-HSGP-SHSP-FFY19 Page 16 of 39 Kittitas County Sheriffs Office, E20-087 4.27 A.28 The responsibility for the design, development, construction, implementation, operation and maintenance of the project, as these phrases are applicable to this project, is solely that of the Subrecipient, as is responsibility for any claim or suit of any nature by any third party related in any way to the project. Prior to the start of any construction activity, the Subrecipient shall ensure that all applicable federal, state, and local permits and clearances are obtained, including, but not limited to, FEMA compliance with the National Environmental Policy Act, the National Historic Preservation Act, the Endangered Species Act, and all other environmental laws, regulations, and executive orders. The Subrecipient shall defend, at its own cost, any and all claims or suits at law or in equity, which may be brought against the Subrecipient in connection with the project. The Subrecipient shall not look to the Department, or to any state or federal agency, or to any of their employees or agents, for any performance, assistance, or any payment or indemnity, including, but not limited to, cost of defense and/or attorneys' fees, in connection with any claim or lawsuit brought by any third party related to any design, development, construction, implementation, operation and/or maintenance of a project. SEVERABILITY lf any court of rightfuljurisdiction holds any provision or condition under this Agreement or its application to any person or circumstances invalid, this invalidity does not affect other provisions, terms or conditions of the Agreement, which can be given effect without the invalid provision. To this end, the terms and conditions of this Agreement are declared severable. SINGLE AUDIT ACT REQUIREMENTS fincludins all AMENDMENTS) The Subrecipient shall comply with and include the following audit requirements in any subawards. Non-federal entities, as Subrecipients of a federal award, that expend $750,000 or more in one fiscal year of federal funds from all sources, direct and indirect, are required to have a single or a program- specific audit conducted in accordance with 2 CFR Part 200 Subpart F. Non-federal entities that spend less than $750,000 a year in federal awards are exempt from federal audit requirements for that year, except as noted in 2 CFR Part 200 Subpart F. As defined in 2 CFR Part 200, the term "non-federal entity" means a state, local government, lndian tribe, institution of higher education, or nonprofit organization that carries out a federal award as a recipient or subrecipient. Subrecipients that are required to have an audit must ensure the audit is performed in accordance with Generally Accepted Government Auditing Standards (GAGAS) as found in the Government Auditing Standards (the Revised Yellow Book) developed by the United States Comptroller General and the OMB Compliance Supplement. The Subrecipient has the responsibility of notifying its auditor and requesting an audit in compliance with 2 CFR Part 200 Subpart F, to include the Washington State Auditor's Office, a federal auditor, or a public accountant performing work using GAGAS, as appropriate. Costs of the audit may be an allowable grant expenditure as authorized by 2 CFR Part 200.425. The Subrecipient shall maintain auditable records and accounts so as to facilitate the audit requirement and shall ensure that any subcontractors also maintain auditable records. The Subrecipient is responsible for any audit exceptions incurred by its own organization or that of its subcontractors. Responses to any unresolved management findings and disallowed or questioned costs shall be included with the audit report. The Subrecipient must respond to Department requests for information or corrective action concerning audit issues or findings within 30 days of the date of request. The Department reserves the right to recover from the Subrecipient all disallowed costs resulting from the audit. After the single audit has been completed, and if it includes any audit findings, the Subrecipient must send a full copy of the audit and its Corrective Action Plan to the Department at the following address no later than nine (9) months after the end of the Subrecipient's fiscal yea(s): Washington Military Department ATTN: Gontract's Office I Militia Drive; TA-20 Gamp Murray, WA 98430-5032 The Subrecipient must send a completed .2 CFR Part 200 Subpart F Audit Certification Form" (https://ururw.mil.wa.qoviemerqencv-managementdivision/qrants/requiredgrantforms) to the Department at the address listed above before this Agreement is executed and timely submit annual updates to the DHS-FEMA-HSGP-SHSP-FFY1 9 Page 17 of39 Kittitas County Sheriffs Office, E20-087 4.29 A.30 4.31 4.32 Department every year thereafter, and if the Subrecipient is claiming it is exempt from the audit requirements of 2 CFR Part 200 Subpart F include an explanation of the criteria for exemption. The Department retains the sole discretion to determine whether a valid claim for an exemption from the audit requirements of this provision has been established. Conducting a single or program-specific audit in compliance with 2 CFR Part 200 Subpart F is a material requirement of this Agreement. ln the absence of a valid claim of exemption from the audit requirements of 2 CFR Part 200 Subpart F, the Subrecipient's failure to comply with said audit requirements may result in one or more of the following actions in the Department's sole discretion: a percentage of federal awards being withheld untilthe audit is completed in accordance with 2 CFR Part 200 Subpart F; the withholding or disallowing of overhead costs; the suspension of federal awards until the audit is conducted and submitted; or termination of the federal award. SUBRECIPIENT NOT EMPLOYEE The parties intend that an independent contractor relationship will be created by this Agreement. The Subrecipient, and/or employees or agents performing under this Agreement are not employees or agents of the Department in any manner whatsoever. The Subrecipient will not be presented as, nor claim to be, an officer or employee of the Department by reason of this Agreement, nor will the Subrecipient make any claim, demand, or application to or for any right or privilege applicable to an officer or employee of the Department or of the state of Washington by reason of this Agreement, including, but not limited to, Workmen's Compensation coverage, unemployment insurance benefits, social security benefits, retirement membership or credit, or privilege or benefit which would accrue to a civil service employee under Chapter 41.06 RCW. It is understood that if the Subrecipient is another state department, state agency, state university, state college, state community college, state board, or state commission, that the officers and employees are employed by the state of Washington in their own right and not by reason of this Agreement. TAXES. FEES AND LICENSES Unless otherwise provided in this Agreement, the Subrecipient shall be responsible for, pay and maintain in current status alltaxes, unemployment contributions, fees, licenses, assessments, permit charges and expenses of any other kind for the Subrecipient or its staff required by statute or regulation that are applicable to Agreement performance. TERMINATION FOR CONVENIENCE Notwithstanding any provisions of this Agreement, the Subrecipient may terminate this Agreement by providing written notice of such termination to the Department Key Personnel identified in the Agreement, specifying the effective date thereof, at least thirty (30) days prior to such date. Except as othenrise provided in this Agreement, the Department, in its sole discretion and in the best interests of the state of Washington, may terminate this Agreement in whole or in part by providing ten (10) calendar days written notice, beginning on the second day after mailing to the Subrecipient. Upon notice of termination for convenience, the Department reserves the right to suspend all or part of the Agreement, withhold further payments, or prohibit the Subrecipient from incurring additional obligations of funds. ln the event of termination, the Subrecipient shall be liable for all damages as authorized by law. The rights and remedies of the Department provided for in this section shall not be exclusive and are in addition to any other rights and remedies provided by law. TERMINATION OR SUSPENSION FOR CAUSE ln the event the Department, in its sole discretion, determines the Subrecipient has failed to fulfill in a timely and proper manner its obligations under this Agreement, is in an unsound financial condition so as to endanger performance hereunder, is in violation of any laws or regulations that render the Subrecipient unable to perform any aspect of the Agreement, or has violated any of the covenants, agreements or stipulations of this Agreement, the Department has the right to immediately suspend or terminate this Agreement in whole or in part. The Department may notify the Subrecipient in writing of the need to take corrective action and provide a period of time in which to cure. The Department is not required to allow the Subrecipient an opportunity to cure if it is not feasible as determined solely within the Department's discretion. Any time allowed for cure shall not diminish or eliminate the Subrecipient's liability for damages or othenrvise affect any other remedies available to the Department. lf the Department allows the Subrecipient an opportunity to cure, DHS-FEMA-HSGP-SHSP-FFY1 9 Page 18 of39 Kittitas County Sheriffs Office, E20-087 A.33 the Department shall notify the Subrecipient in writing of the need to take corrective action. lf the corrective action is not taken within ten (10) calendar days or as otherwise specified by the Department, or if such corrective action is deemed by the Department to be insufficient, the Agreement may be terminated in whole or in part. The Department reserves the right to suspend all or part of the Agreement, withhold further payments, or prohibit the Subrecipient from incurring additional obligations of funds during investigation of the alleged compliance breach, pending corrective action by the Subrecipient, if allowed, or pending a decision by the Department to terminate the Agreement in whole or in part. ln the event of termination, the Subrecipient shall be liable for all damages as authorized by law, including, but not limited to, any cost difference between the original Agreement and the replacement or cover Agreement and all administrative costs directly related to the replacement Agreement, e.9., cost of administering the competitive solicitation process, mailing, advertising and other associated staff time. The rights and remedies of the Department provided for in this section shall not be exclusive and are in addition to any other rights and remedies provided by law. lf it is determined that the Subrecipient: (1) was not in default or material breach, or (2) failure to perform was outside of the Subrecipient's control, fault or negligence, the termination shall be deemed to be a "Termination for Convenience". ln addition to the procedures set forth below, if the Department terminates this Agreement, the Subrecipient shall follow any procedures specified in the termination notice. Upon termination of this Agreement and in addition to any other rights provided in this Agreement, the Department may require the Subrecipient to deliver to the Department any property specifically produced or acquired for the performance of such part of this Agreement as has been terminated. lf the termination is for convenience, the Department shall pay to the Subrecipient as an agreed upon price, if separately stated, for properly authorized and completed work and services rendered or goods delivered to and accepted by the Department prior to the effective date of Agreement termination, the amount agreed upon by the Subrecipient and the Department for (i) completed work and services and/or equipment or supplies provided for which no separate price is stated, (ii) partially completed work and services and/or equipment or supplies provided which are accepted by the Department, (iii) other work, services and/or equipment or supplies which are accepted by the Department, and (iv) the protection and preservation of property. Failure to agree with such amounts shall be a dispute within the meaning of the "Disputes" clause of this Agreement. lf the termination is for cause, the Department shall determine the extent of the liability of the Department. The Department shall have no other obligation to the Subrecipient for termination. The Department may withhold from any amounts due the Subrecipient such sum as the Department determines to be necessary to protect the Department against potential loss or liability. The rights and remedies of the Department provided in this Agreement shall not be exclusive and are in addition to any other rights and remedies provided by law. After receipt of a notice of termination, and except as otherwise directed by the Department in writing, the Subrecipient shall: a. Stop work under the Agreement on the date, and to the extent specified, in the notice; b. Place no further orders or contracts for materials, services, supplies, equipment and/or facilities in relation to this Agreement except as may be necessary for completion of such portion of the work under the Agreement as is not terminated; c. Assign to the Department, in the manner, at the times, and to the extent directed by the Department, all of the rights, title, and interest of the Subrecipient under the orders and contracts so terminated, in which case the Department has the right, at its discretion, to settle or pay any or all claims arising out of the termination of such orders and contracts; d. Settle all outstanding liabilities and all claims arising out of such termination of orders and contracts, with the approval or ratification of the Department to the extent the Department may require, which approval or ratification shall be final for all the purposes of this clause; DHS-FEMA-HSGP.SHSP-FFY1 9 Page 19 of39 Kittitas County Sheriffls Office, E20-087 A.34 A.35 4.36 e. Transfer title to the Department and deliver in the manner, at the times, and to the extent directed by the Department any property which, if the Agreement had been completed, would have been required to be furnished to the Department; f. Complete performance of such part of the work as shall not have been terminated by the Department in compliance with all contractual requirements; and g. Take such action as may be necessary, or as the Department may require, for the protection and preservation of the property related to this Agreement which is in the possession of the Subrecipient and in which the Department has or may acquire an interest. UTILIZATION OF MINORITY AND WOMEN BUSINESS ENTERPRISES (MWBE) The Subrecipient is encouraged to utilize business firms that are certified as minority-owned and/or women-owned in carrying out the purposes of this Agreement. The Subrecipient may set utilization standards, based upon local conditions or may utilize the state of Washington MWBE goals, as identified in WAC 326-30-041. VENUE This Agreement shall be construed and enforced in accordance with, and the validity and performance shall be governed by, the laws of the state of Washington. Venue of any suit between the parties arising out of this Agreement shall be the Superior Court of Thurston County, Washington. The Subrecipient, by execution of this Agreement, acknowledges the jurisdiction of the courts of the state of Washington. WAIVERS No conditions or provisions of this Agreement can be waived unless approved in advance by the Department in writing. The Department's failure to insist upon strict performance of any provision of the Agreement or to exercise any right based upon a breach thereof, or the acceptance of any performance during such breach, shall not constitute a waiver of any right under this Agreement. DHS-FEMA-HSGP-SHSP-FFY1 9 Page 20 of 39 Kittitas County Sheriffs Office, E20-087 ATTACHMENT 1 FFYl9 HSGP Award Documents EMW-201 9-SS-00044-501 Awer{ Letter U.S. Department of Homeland Security Washington, D.C.28472 Bret Daugheily Washinglon Mililary D epa rtme nt Building 20 Camp Munay, WA98430 - 5122 R e: Gra nl No.EMW-201 9-55-00044 Dear Bret Daugherty: Congratulations, on behalf of lhe Depariment of Homeland Security, your application for financial asiistance submitted under theFiscal Year(FY)201 9HomelandSecurityGrantProgramhasbeenapprovedintheamountof $15,581,281.0U.Y0u are nol required to match this award with any amount of non-Federalfunds. Before you requesl and receive any oflhe Federal funds awarded to you, you must establish acceptance ofthe award. By accepting lhis award, you acknowledge lhat the terms of lhe following documents are incorporated into the terms of your award: . Agreemenl Articles (attached lo this Award Letter). Obligating Document (attached to lhis Award Letter). FY 2019 Homeland Security Grant Program Notice of Funding Opportunity.. FEMA Preparedness Granls Manual Please make sure y0u read, undersland, and maintain a copy of these documenls in your official file forthis award. ln orderto establish acceptance of the award and ils terms, please followthese inslructions: Step 1: Please log in to the ND Grants system at https://porlal.fema.gov. Step 2:Afler logging in, you will see the Home page with a Pending Tasks menu. Click on the Pending Tasks menu, select the Application sub-menu, and lhen clicklhe linkfor"Award Offer Review"tasks.Thislinkwill navigate yout0Award Packages that are pending review. Step3: ClicktheReviewAwardPackageicon(wrench)toreviewtheAwardPackageandacceptordeclinetheaward. Please sav I or p rint the Award Packa ge fo r yo ur records. Sys{emforAward Management(SAM): Grant recipientsarelo keep all of theirinformation up to dale in SAM,in particular, your organization's name, address, DUNS number, EIN and banking informalion. Please ensure thatthe DUNS number used in SAM is the same one used lo apply for all FEMA awards. Future payments will be contingent on the informalion provided in lhe SAM; lherefore, it is imperalive lhat the information is conect. The System for Award Management is located at http:/1 wtrvr /.sam.o0v. lf you have any queslions or have updated your information in SAM, please let your Grants Managemenl Specialist {GMS) know as s00n as possible. Thiswill help usto make lhe necessary updates and avoid any interruptions in the payment pr0cess. BRIDGET ELLEN BEAN GPD Pssistant Administrator DHS-FEMA-HSGP-SHSP.FFYl 9 Page 21 of39 Kittitas County Sheriffs Office, E20-087 Agrucrnent Artichs Sun Sep 01 00:00:00 GMT 2019 U.S. Department of Homeland Security Washington,0.C.20472 Afiicle I Adicle ll Aflicle lll Arlicle lV Adicle V Article Vl Article Vll Arricle vlll Adicle lX Aflicle X Artic{e Xl Arlicle Xll Adicle Xlll GRANTEE: PROGRAM: AGREEMET{T HUMBER: AGREEMEHT ARTICLES Homeland Security Grant Program Washington Military Depadmenl Homeland Security Granl Program EMW-2019- SS-U0U44- Sl 1 TABLE OF CONTEl{TS Summary Description of Award Acceptance of Post Award Changes Prior Approvalfor Modification of Approved Budgei Disposition of Equipment Acquired Under lhe Federal Award Assurances, Adminislrative Requirements, Cost Principles, R ep resentation and C ertification s DHS Specific Acknowledgements and Assurances Acknowledgement of Federal Funding from DHS Activities Conducted Abroad Age Discrimination Aci of 1975 Ame ricans with Disabilities Act of 1990 Best Practices for Colleclion and Use of Personally ldentifiable lnformation (Pll) Civil Rights Act of 1964 - Title Vl Civil Rights tut of 1968 DHS-FEMA-HSGP-SHSP-FFY1 9 Page 22 of39 Kittitas County Sheriffs Office, E20-087 Article XIV Article X/ Article X/l Article )0/ll Article )(/lll Article XIX Article )0( Article )C(l Article )O(ll Article )O(lll Article )0(lV Article )0(V Article )0(V1 Article )O(Vll Article )O(Vlll Article )O(lX Article )C(X Copyright Debarment and Suspension Drug-Free Workplace Regulations Duplication of Benefits Education Amendments ot 1972 (Equal Opportunity in Education Act) - Title lX Energy Policy and Conservation Act False Claims Act and Program Fraud Civil Remedies Federal Debt Status Federal Leadership on Reducing Text Messaging while Driving Fly America Act of 1974 Hotel and Motel Fire Safety Act of 1990 Limited English Proficiency (Civil Rights Act of 1964, Title Vl) Lobbying Prohibitions National Ervironmental Policy Act Nondiscrimination in Matters Pertaining to Faith-Based Organizations Non-Supplanting Requirement Notice of Funding Opportunity Requirements Patents and lntellectual Property Rights Procurement of Recovered Materials Rehabilitation Act of 1973 Reporting of Matters Related to Recipient lntegrity and Performance Reporting Subawards and Executive Compensation Article )O(Xl Article )C(Xll Article )O(Xlll Article )C(XIV Article XXX/ Article )C(X/l DHS-FEMA-HSGP-SHSP.FFYl 9 Page 23 of 39 SAFECOM Kittitas Coun$ Sheriffs Office, E20-087 Article )C(XVIl Article )O(XVIll Article )C(XIX Article XL Article XLI Article [ll Article )(Llll Article XLIV Terrorist Financing Trafficking Victims Protection Act of 2000 Universal ldentifier and System for Award Management USA Patriot Act of 2001 Use of DHS Seal, Logo and Flags \Mistleblower Protection Act Environmental Planning and Historic Preservation Operation Stonegarden Program Hold Article l - Summary Description of Auard The purpose of the FY 2019 HSGP is to support state and local efforts to prevent terrorism and other catastrophic events and to prepare the Nation for the threats and hazards that pose the greatest risk to the security of the United States. The HSGP provides funding to implement investments that build, sustain, and deliver the 32 core capabilities essential to achieving the National Preparedness Goal of a secure and resilient Nation. Among the five basic homeland security missions noted in the DHS Quadrennial Homeland Security Review, HSGP supports the goal to Strengthen National Preparedness and Resilience. The building, sustainment, and delivery of these core capabilities are not exclusive to any single level of government, organization, or community, but rather, require the combined effort of the whole community. This HSGP award consists of State Homeland Security Program (SHSP) funding in the amount of $7,000,000, Urban Area Security lnitiative (UASI) funding in the amount of $6,000,000, and Operation Stonegarden (OPSG) funding in the amount of $2,581,281. The following counties shall receive Operation Stonegarden subawards for the following amounts: Clallam, $450,000; Colville, $55,393; Ferry, $125,000; lsland, $203,386;Jamestown S'Klallam, $75,000; Makah, $72,018; Nooksack, $105,262;Okanogan, $245,000; Pend Oreille, $150,232; Quileute, $75,000; San Juan, $160,750; Skagit, $42,24O;Spokane, $150,250; Stevens, $170,000; $tinomish, $90,750; \Matcom, $411,000. These grant programs fund a range of activities, including planning, organization, equipment purchase, training, exercises, and management and administration across all core capabilities and mission areas. Article ll - Acceptance of Post Award Changes ln the event FEMA determines that changes are necessary to the award document after an award has been made, including changes to period of performance or terms and conditions, recipients will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate recipient acceptance of the changes to the award. Please call the FEMAIGMD Call Center at (866) 927-5646 or via e-mail to ASK-GMD@dhs.gov if you have any questions. Article lll . Prior Approval for ltfiodification of Approved Budget Before making any change to the DHS/FEMA approved budget for this award, you must request prior written approval from DHS/FEMA where required q/ 2 C.F.R. Section 200.308. DHS/FEMA is also utilizing its discretion to impose an additional restriction under 2 C.F.R. Section 200.308(e) regarding the transfer of funds among direct cost categories, programs, functions, or activities. Therefore, for awards with an approved budget where the Federal share is greater than the simplified acquisition threshold (currently $250,000), you may not transfer funds among direct cost categories, programs, functions, or activities without prior written approval from DHS/FEMA where the cumulative amount of such transfers exceeds or is expected to exceed ten percent (10%) of the total budget DHS/FEMA last approved. You must report any deviations from your DHSIFEMA approved budget in the first Federal Financial Report (SF-425) you submit following arry budget deviation, regardless of whether the budget deviation requires prior written approval. Article lV - Disposition of Equipnnnt Acquired Under the Federal Arvard DHS.FEMA-HSGP.SHSP-FFY1 9 Page 24 of 39 Kittitas County Sheriffs Office, E20-087 When original or replacement equipment acquired under this award by the recipient or its sub-recipients is no longer needed for the original project or program or for other activities currently or previously supported by DHS/FEMA, you must request instructions from DHS/FEMA to make proper disposition of the equipment pursuant to 2 C.F.R. Section 200.313. Article V - Assurances, Administrative Requirements, Gost Principles, Representation and Certifications DHS financial assistance recipients must complete either the Office of Management and Budget (OMB) Standard Form 4248 Assurances - Non-Construction Programs, or OMB Standard Form 424D Assurances - Construction Programs, as applicable. Certain assurances in these documents may not be applicable to your program, and the DHS financial assistance office (DHS FAO) may require applicants to certify additional assurances. Applicants are required to fill out the assurances applicable to their program as instructed by the awarding agency. Please contact the DHS FAO if you have any questions. DHS financial assistance recipients are required to follow the applicable provisions of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at Title 2, Code of Federal Regulations (C.F.R.) Part 200, and adopted by DHS at 2 C.F.R. Part 3002. Artlcle Vl - DHS Specific Acknowledgements and Assurances All recipients, subrecipients, successors, transferees, and assignees must acknowledge and agree to comply with applicable provisions governing DHS access to records, accounts, documents, information, facilities, and staff. 1. Recipients must cooperate with any compliance reviews or compliance investigations conducted b/ DHS. 2. Recipients must give DHS access to, and the right to examine and copy, records, accounts, and other documents and sources of information related to the federal financial assistance award and permit access to facilities, personnel, and other individuals and information as may be necessary, as required by DHS regulations and other applicable laws or program guidance. 3. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports. 4. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance. 5. Recipients of federal financial assistance from DHS must complete the DHS Civil Rights Evaluation Iool within thirty (30) days of receipt of the Notice of Award or, for State Administering Agencies, thirty (30) days from receipt of the DHS Civil Rights Evaluation Tool from DHS or its awarding component agency. Recipients are required to provide this information once every two (2) years, not every time an award is made. After the initial submission for the first award under which this term applies, recipients are only required to submit updates every two years, not every time a grant is awarded. Recipients should submit the completed tool, including supporting materials, to CivilRightsEvaluation@hq.dhs.gov. This tool clarifies the civil rights obligations and related reporting requirements contained in the DHS Standard Terms and Conditions. Subrecipients are not required to complete and submit this tool to DHS. The evaluation tool can be found at https://www.dhs.govipublication/dhs- civil-rights-evaluation-tool. Artlcle Vll - Acknowledgement of Federal Funding from DHS Recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposal, bid invitations, and other documents describing prqects or programs funded in whole or in part with federal funds. Article Vlll - Astivities Conducted Abroad Recipients must ensure that project activities canied on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. Artlcle lX - Age Discrimination Act of ,l975 Recipients must comply with the requirements ol the Age Discrimination Act d 1975, Pub. L. No. 94-135 (1975) (codified as amended at Title 42, U.S. Code, section 6101 et seg.), which prohibits discrimination on the basis of age in any program or activity receiving federal financial assistance. Artlcle X -Arnericans with Disabilities Act of 1990 DHS.FEMA-HSGP.SHSP-FFY1 9 Page 25 of 39 Kittitas County Sheriffs Office, E20-087 Recipients mustcomplywiththe requirementsof Titles l, ll, and lllof the AmericanswithDisabilitiesAcl Pub. L. No. 101-336 (1990) (mdified as amended at 42 U.S.C. sections 12101-12213), which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities. Article Xl - Best Practices for Collection and Use of Personally ldentifiable lnformation (Pll) Recipients who collect Pll are required to have a publicly available privacy policy that describes standards on the usage and maintenance of the Pll they collect. DHS defines personally identifiable information (Pll) as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. Recipients may also find the DHS Privacy lmpact Assessments: Privacy Guidance and Privacy Template as useful resources respectively. Article Xll - GIvil Rights Act of 19O4 - Title Vl Recipients must comply with the requirements of Title Vl of the Civil Rights Act of 1964 (codified as amended at 42 U.S.C. section 2000d ef seq.), which provides that no person in the United States will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. DHS implementing regulations for the Act are found at 6 C.F.R. Part2l and 44 G.F,R. Part7. Article Xlll - Civil Rights Act of 1968 RecipientsmustcomplywithTitleVlllof the CivilRightsActof 1968, Pub. L. No.90-2S4,asamendedthroughPub. L. 113-4, which prohibits recipients from discriminating in the sale, rental, financing, and advertising of drivellings, or in the provision of services in connection therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex (see 42 U.S.C. section 3601 ef seg.), as implemented by the U.S. Department of Housing and Urban Development at 24 C.F.R. Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units- i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground-floor units in buildings withont elevators)- be designed and constructed with certain accessible features. (See 24 C.F.R. Part 100, Subpart D.) Article XIV - Gopyrlght Recipients must affix the applicable copyright notices of 17 U.S.C. sections 4O1 or 402 and an acknowledgement of U.S. Government sponsorship (including the award number) to any work first produced under federal financial assistance awards. Article XV - Debarment and Suspension Recipients are subject to the non-procurement debarment and suspension regulations implementing Executive Orders (E.O.) 12549 and 12689, which are at 2 C.F.R. l%rt 180 as adopted by DHS at 2 C.F.R. Part 3000. These regulations restrict federal financial assistance awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs or activities. Article XVI - Drug-Free Workplace Regulations Recipients must comply with drug-free worlplace requirements in Subpart B (or Subpart C, if the recipient is an individual) of 2 C.F.R. Part 3001, which adopts the Government-wide implementation (2 C.F.R. Part 182) of sec. 5152-5158 of the Drug-Fre Workplace Actof 1988 (41 U.S.C. sections 8101-8106). Article XVll - Duplication of Benefits Arry cost allocable to a particular federal financial assistance award provided for in 2 C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance awards to overcome fund deficiencies; to avoid restrictions imposed by federal statutes, regulations, or federal financial assistance award terms and conditions; or for other reasons. However, these prohibitions would not preclude recipients from shifting costs that are allowable under two or more awards in accordance with existing federal statutes, regulations, or the federal financial assistance award terms and conditions. Article XVlll - Education Amendments of 1972 (Equal Opportunlty ln Education Act) - Title lX DHS-FEMA.HSGP-SHSP-FFY,1 9 Page 26 of 39 Kittitas County Sheriffs Office, E20-087 Recipients must comply with the requirements of Title lX of the Education Amendments of 1972, Pub, L. No. 92-318 (1972) (mdified as amended at 20 U.S.C. section 1681 ef seg.), which provide that no peron in the United States will, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving federal financial assistance. DHS implementing regulations are codified at 6 C.F.R. Part 17 and 44 C.F.R. Part 19 Article XIX - Energy Policy and Conservation Act Recipients must comply with the requirements of the Energy Policy and Conseruation Act, Pub. L. No. 94- 163 (1975) (codified as amended at 42 U.S.C. section 6201 ef seg.), which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act. Artlcle XX - False Claims Act and Program Fraud Civil Remedies Recipients must comply with the requirements of the False Claims Act,3'l U.S.C. sections 3729-3733, which prohibits the submission of false or fraudulent claims for payment to the federal government. (See 31 U.S.C. sections 3801-3812, which details the administrative remedies for false claims and statements made.) Article XXI - Federal Debt Status All recipients are required to be non-delinquent in their repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. (See OMB Circular A-129.) Article XXll - Federal Leadership on Reducing Text Messaging while Driving Recipients are encouraged to adopt and enforce policies that ban text messaging while driving as described in E.O. 13513, including conducting initiatives described in Section 3(a) of the Order when on official government business or when performing any work for or on behalf of the federal government. Artlcle XXlll - Fly Amerlca Act o11974 Recipients must comply with Preference for U.S. Flag Air Carriers (air carriers holding certificates under 49 U.S.C. section 41102) for international air transportation of people and property to the extent that such service is available, in accordance with the lnterrational Nr Transportatim Fair Cornpetitive Practices Act of 1974,49 U.S.C. section 40118, and the interpretative guidelines issued by the Comptroller General of the United States in the March 31 , 1981, amendment to Comptroller General Decision B-1 38942. Article XXIV. Hotel and llllotel Fire SafetyAct of 1990 ln accordance with Section 6 of the Hotel and Motel Fire Safety Act d 1990, 15 U.S.C, section 2225a, recipients must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of the Federal Fire Preventian and Control Act of 1974, codified as amended at 15 U.S.C. section 2225. Article XXV - Limited English Proficiency (Civil Rights Ac't of 1964, Title Vl) Recipients must comply with the Title Vl ot tlr- Civil Rights Mt of 1964 (42 U.S.C. section 2000d ef seg.) prohibition against discrimination on the basis of national origin, which requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. For additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidance: https//www.dhs.goviguidance-published-helpdepartment-supported-organizations-provide-meaningful-access-people-limited and additional resources on http:/funivw. lep.gov. Article XXVI - Lobbying Prohibitions Recipients must comply with 31 U.S,C. section 1352, which provides that none of the funds provided under a federal financial assistance award may be expended by the recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action related to a federal award or contract, including any extension, continuation, renewal, amendment, or modifi cation. DHS-FEMA-HSGP-SHSP-FFY1 9 Page 27 of 39 Kittitas County Sheriffls Office, E20-087 Article XXVII - National Environmental PolicyAct Recipients must comply with the requirements of the /VaflonalEnvironmental Policy Act of 196Q Pub. L. No. 91-190 (1970) (codified as amended at 42 U.S.C. section 4321 et seq.) (NEPA) and the Council on EnvironmentalQuality (CEQ) Regulations for lmplementing the Procedural Provisions of NEPA, which requires recipients to use all practicable means within their authority, and consistent with other essential considerations of national policy, to create and maintain conditions under which people and nature can exist in productive harmony and fulfill the social, economic, and other needs of present and future generations of Americans. Article XXVlll - Nondiscrimination in lt/latters Pertaining to Faith-Based Organizations It is DHS policy to ensure the equal treatment of faith-based organizations in social service programs administered or supported by DHS or its component agencies, enabling those organizations to participate in providing important social services to beneficiaries. Recipients must comply with the equal treatment policies and requirements contained in 6 C.F.R. Part 19 and other applicable statues, regulations, and guidance governing the participations of faith-based organizations in individual DHS programs. Article XXIX - Non-Supplanting Requirement Recipients receiving federal financial assistance awards made under programs that prohibit supplanting by law must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non-federal sources. Artlcle XXX - Notice of Funding Opportunity Requirements All of the instructions, guidance, limitations, and other conditions set forth in the Notice of Funding Opportunity (NOFO) for this program are incorporated here by reference in the award terms and conditions. All recipients must comply with arry such requirements set forth in the program NOFO. Article XXXI - Patents and lntelleciual Property Rights Unless otherwise provided I law, recipients are subject tothe Bayh-Dole Act,35U.S.C. section 200 ef seg. Recipients are subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from federal financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located at 37 C.F.R. section 4o1.14. Artlcle XXXII - Procurement of Recovered Materials States, political subdivisions of states, and their contractors must comply with Section 6002 of the Solid Waste Disryal Act, Pub. L. No. 89-272 (1965) (codified as amended by the Resource Conservation and Raovery Act,42 U.S.C. section 6962. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. Part247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition. Article XXXlll - Rehabllitation Act of {973 Recipients must comply with the requirements of Section 504 of the Rehabilitation Act d 1973, Pub. L. No. 93-1 12 (1973) (codified as amended at 29 U.S.C. section 794), which provides that no othenrvise qualified handicapped individuals in the United States will, solely by reason of the handicap, be excluded from participation in, be denied the benefits of, or be sublected to discrimination under any program or activity receiving federal financial assistance. Artlcle XXXIV - Reporting of Matters Related to Recipient lntegrity and Performance lf the total value of any currently active grants, cooperative agreements, and procurement contracts from all Federal awarding agencies exceeds $10,000,000 for any period of time during the period of performance of this Federal award, then the recipients must comply with the requirements set forth in the government-wide Award Term and Condition for Recipient lntegrity and Performance Matters located at 2 C.F.R. Part 200, Appendix Xll, the full text of which is incorporated h ere by reference in the award terms and conditions. Article XXXV - Reporting Subawards and Executive Compensation DHS-FEMA-HSGP-SHSP-FFY1 9 Page 28 of 39 Kittitas County Sheriffs Office, E20-087 Recipients are required to comply with the requirements set forth in the government-wide award term on Reporting Subawards and Executive Compensation located at 2 C.F.R. Part 170, Appendix A, the full text of which is incorporated here by reference in the award terms and conditions. Artlcle XXXVI- SAFECOM Recipients receiving federal financial assistance awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Article XXXVII - Terrorist Financing Recipients must comply with E.O. 13224 and U.S. laws that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. Recipients are legally responsible to ensure compliance with the Order and laws, Artlcle Xn(\flll - Trafficking Victims Protection Act of 2000 Recipients must comply with the requirements of the government-wide financial assistance award term which implements Section 106(9) of the Trafficking Victims Prdection Act d2000 OVPA), codified as amended at22U.S.C. Section 7104. The award term is located at 2 C.F.R. Section 175.15, the full text of which is incorporated here by reference. Article XXXIX - Universal ldentifier and System forAward llhnagement Recipients are required to comply with the requirements set forth in the government-wide flnancial assistance award term regarding the System for Award Management and Universal ldentifier Requirements located at 2 C.F.R. Parl25, Appendix A, the full text of which is incorporated here by reference. Article XL - USA Patriot Ac't of 2(X)1 Recipients must comply with requirements of Section 817 of the Uniting and Strengtlrening America by Providing Appropriate Tools Rquired to lntercept and Obstnrct Tqrorism Act of 2001 (USA PATRIOT Act), which amends 18 U.S.C. sections 1 75-1 75c. Article XLI- Use of DHS Seal, Logo and Flags Recipients must obtain permission from their DHS FAO prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials. Artlcle XLll - Whistleblouer Protection Act Recipients must comply with the statutory requirements for whistleblower protections (if applicable) at 10 U.S.C section 2409 41 U.S.C. section 4712, and 10 U.S.C. section 2324, 41 U.S.C. sections 4304 and 4310. Article XLlll - Environmental Planning and Historic Preservation DHS/FEMA funded activities that may require an EHP review are subject to FEMA's Environmental Planning and Historic Preservation (EHP) review process. This review does not address all federal, state, and local requirements. Acceptance of federal funding requires recipient to comply with all federal, state, and local laws. Failure to obtain all appropriate federal, state, and local environmental permits and clearances may jeopardize federal funding. DHS/FEMA is required to consider the potential impacts to natural and cultural resources of all projects funded by DHS/ FEMA grant funds, through its EHP Review process, as mandated by the National Environmental Policy Act; National Historic Preservation Act of 1966, as amended; National Flood lnsurance Program regulations; and, any other applicable laws and Executive Orders. To access the FEMA's EHP screening form and instructions, go to the DHS/FEMA website at: https:// www.fema.gov/media-librarvlassets/documents/90195. ln order to initiate EHP review of your project(s), you must complete all relevant sections of this form and submit it to the Grant Programs Directorate (GPD) along with all other pertinent project information. Failure to provide requisite information could result in delays in the release of grant funds. lf ground disturbing activities occur during construction, applicant will monitor ground disturbance, and if any potential archeological resources are discovered, applicant will immediately cease work in that area and notiff the pass-through entity, if applicable, and DHS/FEMA. DHS-FEMA-HSGP-SHSP-FFY1 9 Page 29 of 39 Kittitas County Sheriffs Otfice, E20-087 Article XLIV - Operation Stonegarden Program Hold The recipient is prohibited from drawing down OPSG funding under this award or reimbursing OPSG subrecipients of this award until each unique, specific, or modified county level, tribal, or equivalent Operations Order or Fragmentary Order (Frago) has been reviewed by FEMA/GPD and Customs and Border Protection/United States Elorder Patrol (CBP/USBP). The recipient will receive the official notification of approval from FEMA/GPD. BUDGET COST CATEGORIES Personnel $844,918.46 $253,475,54 $17,879.00 $0.00 $8,599.00 Fringe Benefits $14,267,430.00 $0.00 lndirect Charges $188,979.00 Other $0.00 Travel Equipment Supplies Contractual Construction DHS-FEMA-HSGP-SHSP.FFYl 9 Page 30 of 39 Kittitas County Sheriffs Office, E20-087 Obligating Documart for Award/Arnendrnent 6. RECIPIEIVT NAME AND 7. ISSI]IN6 FEMA OFFICEANDADDRESS .ADDRESS Iy'ashingtonMlitary FEMA-OPD Dcpartncnt 400 C Strcct, $W,3rd floor Building 20 Washington, DC2O472-3645 Carnp Murray, WA,98430 . POC: 866.927-5646 5t22 IaAGREEMENTNO. EMW-2019-SS.00044.S01 PROGRAM NAME ACRONYM CFDANO. 2. AMENDMENTNO.*** ACCOIJNIINODATA (ACCS CODE) )oilo(.)oo(.x)oooo(- )oilooc.)oo(x.)ooo(-x 2019-FA"GG(}l-Ft l0- 4 l0l -D 2019-FA-GH0t-Ft l0- 4 l0l-D 2019-FA-GG02-Pil0- 4 l0l -D 4. TYPE OFACTION 5. CONTROLNO. AUIARD WX04625N2019T, , w)!04626N2019T, wx04629N20197 8. PAY'I\4ENT OFFICE AND ADDRESS FEIVIA Financc Ccntcr 430 Markct Strcct Winchcstcr, VA 22603 i 14. PERFORMANCE PERIOD 3. RECIPIEI.IT NO. 9160010950 PRIOR TOTAL AWARD from: 09n1n019 Budgct Pcrtod 09n1r2u9 9. NAME OFRECIPIENT PROJECT OFTICER 6ail Cram 1I. EFEECITYE DATE OF IHISACTION 09/0u20r9 1 5. DESCRIPTION OF ACTION a. (Indicatc funding data for awards or financial changcs) PHONE NO. 10. NAME OF FEI'IA PROJECT COORDINATOR t253-SL2-1472: Ccntral Schcduling and Information Desk , rEmail: Askcsid@dhs.gov L2. 13. ASSISTANCEARRANOEMENT ,MEIIIOD, CostRcimburscmcnt ,Of ,.PAYMENT i ,Plns $0.00 $zo00,ooo.0o $7,000,000.00 $o.oo 04000,000.00 $4000,000.00 $0.00 $2,581,281.00 ia58l,28l.0o so.m $Is,slr8rm $658rp8r.m To: o8fi1n022 o8B1nO22 , CUMT]I,ATMENON. FEDERAL COMMIT}4B{T Scc Totds See Totds ' See Totds $ofi AMOUNT AWARDED THIS .ACTION + oR (-) :CIIRREIIT TOTAL AWARD Homelard Sc$rity Grdtt Progren Homelard Scilrity Grart Progren Homclmd Sedrity Gralt Progran 97.067 97.06't 91.867 b. To dcscribc changcs othcr than funding data or financial changcs, attach schcdulc and chcck hcrc. N/A 16 a. FOR NON-DISASIER PROGRAMS: RECIPIENT Is REQIIIRED TO SIGN AND RETIIRN TIIREE (3) COPIES OF IIIIS DOCT MENT TO FEIVIA (Scc Block 7 for address) Eomcland Sccrrity Grant Program rccipicnts arc not rcquircd to sign and rcturn copics of this documcnt. Howcvcr, rccipicnts should print and kccp a copy ofthis documcnt for thcir rccords. 16b. FOR DISASTER PRO GRAM$: RECIPIENT IS NO T REQIIIRED TO SION Thic assistancc is subjcct to tcrms and conditions attachcd to this award noticc or by incorporatcd rcfcrencc in program lcgislation citcd abovc. 17. RECIPIENT SIGNATORY OEFICIAL (Namc and Titlc) Chil Cram, 18. FEndA SIGNATORY OFFICIAL (Name and lttlc)DAIE ThuAug0S l5:42:17GMT 2019 DATE FriAug23 20:521176MT 2019 SIIENAUZ SIJBRINA WONO, Assistancc Officcr DHS.FEMA-HSGP-SHSP-FFY1 9 Page 31 of39 Kittitas County Sheriffs Office, E20-087 ATTACHMENT #2 19SHSP lnvestment and Regional Project lnvestrnent J ustification Washington is comprised of 39 counties with geography including forests, mountains, islands, rainforests, rivers, lakes, and plains. The U.S. Bureau of Economic Analysis ranked Washington 13 of 50 states for gross domestic product in 2017; severalworld-class organizations headquarter their operations within the state, Washington has marine, aviation, rail, and road transportation infrastructure to support its position as a bustling trade center. Approximately half of Washington's 7.5 million population lives in the Seattle metropolitan area located along the Puget Sound. This area is the center of transportation, business, and industry and is the fastest growing region in the state. Oler three- fourths of the state's population lives in densely settled urbanized areas. Understanding Washington's population is critical in order to mitigate vulnerabilities, respond to incidents, and effectively concentrate recovery efforts, Washington is subject to ten natural hazards and seven human-caused hazards. The THIRA focuses on eight of those risks: earthquake, tsunami, flood, biological [communicable disease], wildfire, radiological, cyber inciden! and terrorism. Planning, training, and exercise efforts are being restructured to encompass the entire spectrum of catastrophic incidents within this context. Washington saw few significant changes in the 2018 Capabilities Assessment. The lowest rated capabilities were Situational Assessment, Mass Care Services, Economic Recovery, Health and Social Services. and Housing - all essential during a catastrophic incident. - The strongest capabilities lie in Pubic lnformation and Warning and the most opportunity lie in Situational Assessment, The 2018 SPR results confirmed the findings from prior years: Stakeholders at every level struggle to sustain emergency response capabilities with dwindling resources and are significantly challenged preparing for catastrophic disasters. Since the early 20ffis, cumulative emergency management funding at the state and local levels has reduced significantly causing an increased dependence on federal grants to meet necessary emergency management requirements. As a result many areas are in a sustainment mode when it comes to emergency management capability and capacity. lnvestrnent #3 - Regional Homeland Security Projects The State is divided into 9 Homeland Security Regions, made up of 39 counties, which differ in many respects including geography (from marine to desert), major industry (from large business to agricultural), and population (from dense urban settings to rural areas). Each Region develops projects to address their specific risks and hazards which sustain previously built capabilities or close identified gaps. While the communities may differ. emergency management priorities are similar across the state and most initiatives can be tied back to building regional capability to respond and recover, and be in "a state of readiness" through planning, training, equipping or exercising, should a natural or human- caused catastrophic incident occur. As communicated in the 2OL7 and confirmed in the 2018 THIRA, Capabilities Estimation, & SPR, gaps have been identified in the following core capabilities. All jurisdictions have targeted efforts related to Operational Coordination. The foremost gaps are: 1) PLANNING: Plans lack horizontal and vertical integration and need adjusting to be scalable for use during a catastrophic incident. Recovery needs to be incorporated. 2) ORGANIZATION: Response and recovery to catastrophic incidents will require additional trained personnel to support either large-scale or long-term activations. 3) EQUIPMENT: There is a lack of integration and interoperability of tools to form a Common Operating Picture for all stakeholders. Additionally, equipment continues to age, with subsequent degradation occurring with routine usage, and there is a lack of funding to sustain and/or replace. Resiliency is still an evolving concept without a formalized statewide, whole community approach to focus efforts. While the State is introducing initiatives to combat that reality, local jurisdictions still struggle with gaps related to Community Resilience: 1) TRAINING: lndividuals and businesses need to move from awareness to action. 2) EXERCISE: Communities are dependent on volunteers to exercise this capability and do not have the tools or expertise to engage stakeholders. Related to Resilience, jurisdictions recognize the need to communicate with all stakeholders and continue to expand the reach of their messaging. lnitiatives are ongoing to address the identified Public lnformation and Warning gap related to 1) PLANNING: Plans do not fully address communicating with non-English speaking populations, immigrant groups, and individuals with disabilities. DHS-FEMA-HSGP-SHSP-FFY1 9 Page 32 of 39 Kittitas County Sheriffs Office, E20-087 . Transportation r Publlc Events r lndustry Rcgfonal Hazeds and Rlslcs - Rcasons for the Work TcnofiEt lnclade: r Hyd roelectrlc fa cilitles a ll-ha zard rlsk I ncl ude : ATTACHMENT#2 r Wildland Flres r Landslides r Floods r Wlnter Storms r Wlnd Storms o Earthquakes r Pandemlc lncidents DHS.FEMA-HSGP-SHSP.FFYl 9 Page 33 of 39 Kittitas County Sheriffs Office, E20-087 ATTACHMENT#2 I9SHSP Work Plan and Budget Klttitos 6unty Sherlff's Alflce Raglon 7 wlll contlnue to lmprov. all lspects of emertency pr6par6dness, The r€glonal fundlng wlll sselst with plannlng, on-scene secudty, and publlc health, publlc lnformation, and operational coordlnahbn, Actlvltl6 wlll lncluds: 1) Provlde space, tralnln& and €guipmentfor EoC staff and crltlcal sbkeholders for Operatlonal Coordlnadon. 2) Provlde tralnint and €qulprpntfor staffto identify, discover, or locate threab and/or hazards wlth nec€3sory physlcal, technolotlcal, and cyber measures. 3) Train frst rcsponden for a mass casualty lncident and equlp wlth surte medlcal supplies. 4) Proddo publlc educatlon/outrcrch and tralnlnt to the cltlzens and responders. 5) Malntaln the eblllty to dcllvcr lnformadon to the whole community regardlnt any thr€at or hazard. ACREEMENTAMOUNT tS5{,6??., . AMOUNT LEf?A aernmnt tcf:al PERso.NNEL 93.soo.oo 6% oJthe araenoil tdalL.w BUDGET AMOUNT SUBPROJECT 77% SUEPROJEfi #2 SUSPROJECI f3 SUBPRO.IECT T4 SUBPR(UECT SUSPROTECT SUSPRO'ECt SUBPNO'ECT SUDP[O.lECT SUEPNO'ECT SUBTOIAL 33,soooo 9r6,197.00 $20,000.00 98.50G00 95/l80.fi iooo 9o.m $o.00 3cm .-_*-_ -,..-- ___- 9o.oo _ ,___$oo $5467?,oo $o.oo !114.67'.00 rue fliOtrCr m Mott Cdiltolty ,nc'ldent &tpptlcs PR'MANV @NE CAPAB|/UNE5 BE NA ADDNE$/ED :::-i PIANNING ORGANIZATION Page 34 of 39 SOLUTION AREA IPMENT TnAINING EXERCISE Kittitas County Sherifs Office, E20-087 TOTAT DHS.FEMA.HSGP-SHSP-FFY1 9 WHY 'S'HE IilONXNEEDED? AAP r.gion hckr ac.rs to surga mrdiol supplis for 6€ during a m$ c6sullty incid.nt. Curnnt suppllc hlva €xplrcd, whlch wlll llmit fiFt respond€rs abllltyto respond to lmmedlat6 mBdical b6ues, invcttmcnt iu3t.lm Publlc Hslhh, Hallthcar., !nd Erurgcncl Mcdlcal SrrvLes .s rcll!s Mlss Crrc Srrvicsr by purchasln3 suppllsbr rms3 clsualty lncldsnts. mrr: ccualty lncldcnt iuppll.r ruch !s: fltrt tld suppllcs, tourniquetr, !nd qulck clot btndlf€ materl.l ASs(,AATED rcc€ss to mss caustlltv lncldont iuppll$ when th€y a€ n6sd€d, e mas6 ca6ullty lncident, flnt responder aru able to asslst Bsldents wlth lmmedlat€ m€di6l SUIPROJICT fl2 Em.trgcncy Ratpohta lralntng PR'MANy ffiE CAPAS'IT''ES 8f"UC ADDRAI'fD Cddidd ATTACHMENT il2 TOTAI. md !'-' SOIUTION AREA PIANNING ORGANIZATION EQUIPMENT TMINING So.oo EXERCISE Kittitas County Sheriffs Office, E20-087 WHV BTHEUNNKNEEDEDT GAP Soln& up to d!t.trulnlng in €mr3rncy Gpons., rdi\€ shoot.r trrlnin& tlcticNl int€rdiction truinini cAP,8,nfiYsulilr,ht d ot.nlr'/ncrd lnm3trmntenhrnmi Op.rltionllC6rdln.tlon rs wdl6 lil.rdlctlon lnd Dlsruption bry prcvidln!tnlnlngfor n3pondoF r€l6t6d to actlva shoot€r!nd tadicel int€rdldlon, DHS-FEMA.HSGP.SHSP-FFY1 9 Page 35 of 39 Em.rg.ncy M.nlScment Prot sslon.l wlll rtt.nd NTOA rnd/or WSTOA T*ticrl trrlnlng courrs, rnd: Att ndActlr6 ShootarRa3pons.trulnlnS l€ctlcal R6ponse trrining Attrnd lnt.dlctlon lnd Dlsruptlon trllnlng Att€nd M6c IOWPEBm.RMED SITBPROfECf fS $ccial leama Equlpmerrt &Tralntng P R//MANV CONE CAPAU,INES B2'N6 AADRESSfD I rrtrttto rnd otnptc I ATTACHMENT fl2 TOTAT r'/,TYIsIHEIrcNKNEEDED? CAP,o'LIrY the lntordlctlon and Disruptlon capsbllw by inv.sting in Sp3€i.lTsms rnd T!dl6lTeam to prop!]a, r$pond and mltltrt. rn amrrllng lncld€m rcllt d to rll harlrds lnd tarrorlrm. DHS-FEMA-HSGP-SHSP-FFY1 9 Page 36 of 39 sotwoNAREA PI.ANNII{6 ORGANIZATION EQUIPMENT TMINING EXERCISE Kittitas County Sheriffs Ofiice, E20-087 Fillt rrtpgndrB !nd f,mrr8lncy Man8isment Profissionrb ars knowladgsEblaoftha mo* up-todtt! hezards and trttl]!t r.rpond.rs.nd Emlfg.ncy Mrn.ism.nt pr.prrud .nd rbl.to p.rform tholr dutlar. r$oclrt d wlth rll hltlrds mdt rrorl3m lncld.nts, ainrrgancy nan!8eF srs prcp.Ed to Gpond to cmcrtency situltions, whlch will l.rd to b6tt r Klttlhr r.sid.n$. s0.00 Tha sp.clrl tlrms PPE and door brcachlng aqulpm€nt ls out€fd8tc snd h.r creltad an unid€/unurrblashurtlon T.cti6r rnd t chnhu.s rr!.lwayl bcinS updatcd and d€wlop€4 without turthor tElnlnS.nd d.rcis. ths rp.clal Trtns:of aqulpm.nt and tnlnlng Ktttlt r County Ralloml 'WAT rnd trctlctltcrms, wlll b! unpt ptrrd for ! rarponsa. Purchs. tralning door br€schlnS rid, broching cquipment for sp€cialtaro, lnvrntory aqulpm.lrt. Dl$rlbuta aqulpm.nt to ut rs whh r.qulram.ntr for urc/dl3posltlon ldcntlty trrinini couRar, Spcclal Tamr rmmbors rttand tr.ininir, Purchar rhblds lnd Bts forth€ Ellonllspscirltctms. fo PERrcRMED DIJ'NEDOU'r8.M8 Mor. afilcttut and clplblc gpaclrl T.rms, .Phy3icllly Frotasted and ablcto coordinatc wlth.lljurisdictbns wh€n Bpondingto incidents to lnclud6tarbdsm. 'T.ctic8l tninlnlwill Srcatlv €nh!nca tht Sp3clal Tsrm crpabilitles to be mor€ effectivo in their missions, ' gUlPmtfCffr4 CommunlcadonRquhmcnt /rDDf,AtSfO ATTACHMENT12 TOTAI. wtf fsn$wcrnxNEEDED? conmunlcltion and coordlnatbn h!3 b.rn idlntifi.d.s rn tr6a of improv.mant !ft€r.tch incdcnt, HAMM r.dio oFrrtors hcktho abllity to communicate durlng an incident or, h3lp th6 tactical t€am ,'6'nilNES'O E PERK)NMED Purch$c rnd lnstrll IIAMM ndlo .qulpm.nt !nd h.tds.ti, DHS.FEMA-HSGP.SHSP-FFY1 9 Pag€ 37 of 39 SOLUTION AREA PIANNING ORGANIZANON EqUIPMENT TNAINING EXERCISE Kittitas County Sheriffs Offic€, E20-087 Updatcd pcrsonncl protectiro rqulpmrnt, lafoty lorfitrt rsponders, Sptchltoms aru prapaEd ior tlldtultlonithlt rrquir€ ! d@r bresch. KnowLdSa of btrtt tlctlca rnd t chnlqu6r. SpaclalTar]l! m.mb.c 1rl dut16 mor€ slf€ly. CoddElff So.oo invutmrnt will !nh!ns Op6rutbnrl Communlcrtlons Opcratlond Coordln.tlon by 8shtlogtrctlol tcams rnd lmprcE t n.rulcommunicrtlons durlnt €n emrgqncy. Kittlta3 Courw's HAMM rudlo opcrutoB crpebllltirs will hare fundlonrl radlo equlpm.nt which wlll rllowthlm to amrS€ncy communlcatlons durinS sn incldent Klttltas Couoty's t6ctkal tesm wlll havsfunctlon8l communlcatlon equipm€nt to b€ttar coordlnat€.nd communlcatB rn incidrnt. Dl:Stnf,D romlamant prBonncl rra praplrsd to communicata and coordinrta durinS an incidrnt with mlny rFncict to .ffcctlvaly rarpond to !n !ll hrzrrds ortcrrcrism r.lat.d lncldent, StBPROJEcfffi $?reg! PN'M,fiV d)RE CAPAB'L'NES BANG IODFA'gED AfiACHMENTil2 TOTAT SOIUIION AREA ORGANIZATION EQUIPMENTPI.ANNING W'+I'S THE IIIO RK N EEDED? EAP CAPffitLm 'ntttuh.d or.ntEna.d for r y€arof storlaa coits. of cmartoncy Espons..quipfiEnt and stckpll.s snsuras th8t squipm.nt ,s w.ll rs ioods lnd srvicG tr. from tha alamanB throuShout thr yaar, OH'IREDOUI@MES t8ponss tqulpm.nt lnd tuppllas wlll bc alle 8nd r€rdy lor usc untll nEdcd. DHS.FEMA-HSGP-SHSP.FFYl 9 Page 38 of 39 TRAINING EXERCISE Kittitas County Sheriff's Office, E20-087 M.dol Srvlnthblc ATTACHMENT #2 DATE 2o.L9 lgSHSP TIMETINE Kittitas Caunty Sheriffb Oflice TASR Grant nt start date HSGP Performance Perlod: Septemher 7,2019 to August 37,2022 NLT December 31, 2019 January L,2O2O Estimated date work scheduled for one or more Subprojects Complete National Review (NSCR) NLTJanuary 3L,2O2O Submit proof of NSCR completion NITJuly 3L,2O2O Submit Reimbursement Request and Progress Report NLTAugust 3L,2O2O Submit Reimbursement Request and Progress Report NLT October 31,2O2A Submit Reimbursement Request and Progress Report NLTJanuary 3t,2O2L Submit Reimbursement Request and Progress Report NLTAprif SO,2:OZL Submit Reimbursement Request and Progress Report August 3L,2O21 Grant Agreement end date October !5,IOZL Submit Final Reimbursement Request and Closeout Report DHS-FEMA-HSGP-SHSP-FFY1 9 Page 39 of 39 Kittitas County Sheriffls Office, E20-087 Kittitas County Review Form Grants & Contract Agreement Today's Date 04/01./20 Agenda Date 04/07/20 Fund/Department 37 / Sheriff Contract/G ra nt I nformation Financial lnformation Bu lnformation Pass Through lnformation Contract /Grant Agency: Washington State Military Dept. and the U.S. Department of Homeland Security FFY19 HSGP E2O-087 (SH19-038) Period Begin Date: 09/01,/20L9 Period End Date: O8/3L/202L Total Grant/Contract Amount: 55q,671 Grant/Contract Number: E20-087 (SH19-038) Contract/Grant Summary: FFY19 HSGP is part of the ongoing Homeland Security Grants that are managed through the Region 7 lnterlocalAgreement. TotalAmount $54,677 State Funds S0 Federal Funds 554,677 (pass-thru from WA State Mil Dept.) Percentage County Funds 0%Matching Funds S0 CFDA# 97.067 HSGP (SHSP) ln-Kind S0 Explain ls Equipment being purchased? Yes, pending with Cmdr. Higashiyama Who owns equipment? Kittitas County, per contract. New Personnel being hired? NO Contact HR hiring - reporting requirements Future impacts or liability to Kittitas County: Compliance and audit requirements Budget Amendment Needed? New Division Created? NO Yes ! attach budget form No D Why not - Already budgeted Revenue Code 001-3703 1933397067 Expense Code 001-3703175XXXX Agency to Pass Through NA Amount to Pass Through So Sub-Contract Approved Date Grant/Contract Review Page L Prosecutor Review Has the Prosecutor reviewed this agreement?Yes E No CAMAS# 47430 Coun De ments lm Submitted Auditor Facilities Maintenance lnformation Services Human Resource Prosecutor Treasurer Signature Date: Department: Sheriff ment of Trackin lnformation Auditor's Office Human Resource Prosecutor's Office (,-.-) *22.97 tr +/,/zvzo Who Signed the grant application Reviewer Date Grant/Contract Review Page 2