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HomeMy WebLinkAboutResolution_PF Agmt_City of Cle ElumKITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS AGENDA STAFF REPORT AGENDA DATE: May 5, 2020 ACTION REQUESTED: Request to Approve a Resolution for the 2020 Distressed County Sales and Use Tax Infrastructure Improvement Program Agreement with the City of Cle Elum BACKGROUND: Kittitas County Conference of Governments (COG) met to review the second round of 2020 submitted applications. COG recommended awarding $450,000 to the City of Cle Elum. This Agreement is the final step in the award process. INTERACTION: Public Works; City of Cle Elum RECOMMENDATION: Approve & Sign the Resolution and the 2020 Distressed County Sales and Use Tax Infrastructure Improvement Program Agreement. HANDLING: Return one (1) original to Public Works ATTACHMENTS: Resolution; 2020 Distressed County Sales and Use Tax Infrastructure Improvement Program Agreement LEAD STAFF: Mark Cook Director of Public Works BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO: 2020 - RESOLUTION TO APPROVE THE 2020 DISTRESSED COUNTY SALES AND USE TAX INFRASTRUCTURE IMPROVEMENT PROGRAM AGREEMENT WITH THE CITY OF CLE ELUM WHEREAS: The 1999 Legislature did pass RCW 82.14.370 Sales and Use Tax for Public Facilities in rural counties; and WHEREAS: These funds may only be used to finance public facilities serving economic development purposes in rural counties and finance personnel in economic development offices in the State of Washington; and WHEREAS: The 2020 Distressed County Sales and Use Tax Infrastructure Improvement Program Agreement with the City of Cie Elum has been executed by said entity with funding available January 1, 2020; and NOW, THEREFORE BE IT RESOLVED: The Kittitas County Board of County Commissioners hereby approves the attached 2020 Distressed County Sales and Use Tax Infrastructure Improvement Program Agreement with the City of Cle Elum. ADOPTED this 5th day of May 2020. BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Brett Wachsmith, Chairman Attest: ❑ Clerk of the Board- Julie Kjorsvik Laura Osiadacz, Vice -Chairman ❑ Deputy Clerk of the Board- Mandy Buchholz Cory Wright, Commissioner 2020 DISTRESSED COUNTY SALES AND USE TAX INFRASTRUCTURE IMPROVEMENT PROGRAM AGREEMENT BETWEEN KITTITAS COUNTY AND CITY OF CLE ELUM This Contract dated Apr;) 13, , 2020 is made and entered into by and between KITTITAS COUNTY ("County"), a subdivision of the State of Washington, and CITY OF CLE ELUM ("Funding Recipient"). WHEREAS, the purpose of this Agreement is to provide for public facility construction and foster economic development opportunities within Kittitas County; NOW THEREFORE, in consideration of the terms and conditions contained herein, or attached and incorporated and made a part hereof, the County and the Funding Recipient mutually agree as follows: Section 1. Scope of Work. a. Funding Recipient shall provide the services and staff described in its Application for Funds submitted to the Council of Governments, attached hereto as Exhibit "A" which is attached hereto and incorporated herein by this reference. b. Except as otherwise specifically provided in this Agreement, Funding Recipient shall furnish the following as required to perform the services, described in Paragraph (a) above, in accordance with this Agreement: Personnel, labor and supervision, technical, professional and other services. All such services, property and other items furnished or required to be furnished, together with all other obligations performed, or required to be performed, by Funding Recipient under this Agreement are collectively referred to herein as "Services." Section 2. Payment. a. As full compensation for satisfactory performance of the Funding Recipient Services, the County agrees to pay Funding Recipient the sum of four hundred and fifty thousand dollars ($450,000). b. Additional payment terms: The County will make payment to the Funding Recipient only on a reimbursement basis, as receipts for any items including marketing and/or advertising are submitted to the County. c. Requests for reimbursements must be submitted to: Kittitas County Public Works Attn: Joyce White 411 North Ruby, — Suite 1 Ellensburg, WA 98926 joyice.white(au)co. kittitas.wa. us Distressed County Safes and Use Tax infrastructure improvement Program Funding Agreement Page 1 d. Reporting requirements of your events will be required on prescribed forms from the Kittitas County Public Works Department. Section 3. Performance by Fundinci Recipient. a. Funding Recipient shall not (by contract, operation of law or otherwise) delegate or subcontract performance of any Services to any other person or entity without the prior written consent of the County. Any such delegation or subcontracting without the County's prior written consent shall be voidable at the County's option. b. Funding Recipient shall at all times be an independent Funding Recipient and not an agent or representative of the County with regard to performing the Services. Funding Recipient shall not represent that it is, or hold itself out as, an agent or representative of the County. In no event shall Funding Recipient be authorized to enter into any Agreement or undertaking for or on behalf of the County. It is understood that the Funding Recipient and the Funding Recipient's staff and employees are not employees of the County and are not, therefore, entitled to any benefits provided employees of the County. c. Funding Recipient shall comply with all applicable laws, ordinances, rules, regulations, orders, licenses, permits, and other requirements, now or hereafter in effect, of any governmental authority (including, but not limited to, such requirements as may be imposed upon the County and applicable to Services). Funding Recipient shall furnish such documents as may be required to effect or evidence such compliance. All laws, ordinances, rules, and orders required to be incorporated into agreements of this character are incorporated into this Agreement by this reference. Funding Recipient agrees to obtain all required licenses and permits, and further agrees to keep them in full force and effect during the term of this Agreement. d. The County and the Funding Recipient agree that in fulfilling the terms and conditions of this Agreement neither shall discriminate on the basis of race, creed, color, national origin, age, sex, marital status, or the presence of a physical, sensory, or mental handicap. e. The Services shall at all times be subject to inspection by and approval of the County, but the County's making (or failure or delay in making) such inspection or approval shall not relieve Funding Recipient of its responsibility to perform the Services in accord with this Agreement, notwithstanding the County's knowledge of defective or non -complying performance, or the substantiality or ease of discovering the same. Funding Recipient shall provide the County with sufficient, safe, and proper facilities and equipment for such inspection and free access to such facilities. This contract is subject to review by any Federal or State auditor. Funding Recipient shall promptly furnish the County or its designee, or such Federal or State auditor with such information related to the Services as may be requested by the applicable governmental entity. Funding Recipient shall preserve and maintain all financial records and records relating to performance of Services under this Agreement for six (6) years after contract termination. For such duration after the County makes final payment of compensation due hereunder, Funding Recipient shall provide the County access to (and the County shall have the right to examine, audit and copy, with or without notice) all of Funding Recipient's books, documents, papers and Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement Page 2 records related to the Services or this Agreement. g. Funding Recipient understands and acknowledges that Funding Recipient is solely responsible for its own reporting and accounting of all state, federal, social security, and local taxes, of every nature, arising from Funding Recipient's performance of this Agreement. All compensation received by the Funding Recipient will be reported to the Internal Revenue Service at the end of the calendar year in accord with the applicable IRS regulations. Section 4. Release. Indemnity, and Hold Harmless. The County assumes no liability for the Funding Recipient's actions under this Agreement. Funding Recipient releases and shall defend, indemnify, and hold harmless the County, its officers and employees, agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities, damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or may arise or be alleged to arise out of or by reason of this Agreement including: • Any fault, negligence, strict liability or product liability of Funding Recipient in connection with the Services for this Agreement; • Any lien asserted upon any property of the County in connection with the Services for this Agreement; • Any failure of Funding Recipient, or of the Services, to comply with any applicable law, ordinance, rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of any governmental authority; or • Any breach of or default under this Agreement by Funding Recipient. Section 5. Compliance with Public Records Law. a. In compliance with Washington's public records law, the County will retain copies of any documents associated with this Agreement, which may be required by law unless legally exempt from such retention, for any applicable legally required retention period. b. In the event a public records request is made to the County for documents created in relation to this Agreement, should legal uncertainty arise regarding the disclosability of any documents under federal or state public records laws, the County shall provide notice to Funding Recipient pursuant to Washington's public records act, chapter 42.56 RCW, to allow Funding Recipient to seek a court injunction. c. The County specifically shall not be liable to Funding Recipient for the County's release under public records laws of any documents not protected by trademark, copyright or other law. Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement Page 3 Section 6. Industrial Insurance Waiver. With respect to performance of this Agreement and as to any claims against the County, its Additional Insureds, officers, agents and employees, the Funding Recipient expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to Funding Recipient's employees and agrees that the obligations to indemnify, defend and hold harmless provided in this Agreement extend to any claim brought by or on behalf of any employee of the Funding Recipient. This waiver is mutually negotiated by the parties to this Agreement. Section 7. Insurance and Endorsements. a. The County may require through a request in writing that the Funding Recipient provide the County with a certificate, binder, or policy of liability insurance, acceptable to the County in an amount specified by the County. b. Such liability insurance shall be such as will protect Funding Recipient, its employees, agents and representatives, from all claims, losses, harm, costs, liabilities, damages and expenses arising out of personal injury (including death) or property damage that may result from performance of the Services or this Agreement, whether such performance is by Funding Recipient or any of its employees, agents or representatives. c. Should the County require such liability insurance, the Funding Recipient agrees to provide proof of insurance prior to commencing performance of this Agreement. d. Copies of the County's written request and the insurance documents provided by Funding Recipient shall be attached to this Agreement and by this reference will be made part hereof. e. Where insurance is requested by the County, all liability insurance policies shall be endorsed to include the County as an Additional Insured and shall stipulate that the insurance afforded by the policies shall be primary insurance, and that any insurance, self-insured retention, deductibles, or risk retention trusts maintained or participated in by the Parties shall be excess and not contributory to any other insurance maintained by the County. Funding Recipient shall furnish the County a certificate of insurance with Endorsement as evidence that the required policies are in full force and effect. Section 8. Termination. The County may, by written notice thereof to Funding Recipient, terminate this Agreement as to all or any portion of the Services not yet performed, whether or not Funding Recipient is in breach or default. Upon receiving such notice of termination, Funding Recipient shall, except as otherwise directed by the County, immediately stop performing the Services to the extent specified in the notice. In the event the County terminates the Funding Recipient's Services, the Funding Recipient is obligated and hereby agrees to refund to the County all monies paid for Services not yet rendered by the Funding Recipient, if any, as of the date of the notice of termination. Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement Page 4 Section 9. Miscellaneous. a. Funding Recipient shall not (by contract, operation of law or otherwise) assign this Agreement or any right or interest in this Agreement without the County's prior written consent. b. This Agreement embodies the entire Agreement between the County and Funding Recipient, and supersedes any and all prior oral or written communications, proposals, conditions, promises, representations, or understandings regarding the Services. No change, amendment or modification of any provision of this Agreement shall be valid unless set forth in a written amendment to the Agreement signed by both parties. c. Notice for any purpose under this Agreement, except service of process, shall be given by the Funding Recipient to the Kittitas County Commissioners and the Kittitas County Public Works Director, 411 North Ruby, Suite 1, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by the County to the Funding Recipient shall be given to the Funding Recipient's address provided on the signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class, postage prepaid, certified mail, return receipt requested. The section and paragraph headings of this Agreement are for reference convenience only and are not intended to restrict, affect or be of any weight in interpreting or construing the provisions of such sections or paragraphs. e. This Agreement may be executed in one or more counterparts and by facsimile, each of which will be deemed an original, but all of which together will constitute one and the same instrument. Funding Recipient warrants to the County that the individual signing on Funding Recipient's behalf has the requisite power and authority to enter into and to perform Funding Recipient's obligations under this Agreement. Funding Recipient further warrants to the County that Funding Recipient has made no misrepresentation or misleading statement in connection with this Agreement, and is not in violation of any applicable law, ordinance, or regulation the consequence of which will or may materially affect Funding Recipient's ability to perform its obligations under this Agreement. g. If any term or condition of this Agreement or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect the other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this Agreement are declared severable. The exclusive venue for any action brought to enforce this Agreement or any of its terms shall be in Kittitas County, State of Washington. Distressed County Sales and Use Tax infrastructure Improvement Program Funding Agreement Page 5 KITTITAS COUNTY BOARD OF COUNTY COMMISSIONERS Brett Wachsmith, Chair Laura Osiadacz, Vice- Chair Cory Wright, Commissioner Dated: ATTEST: Clerk of the Board APPROVED AS TO FORM: Deputy Prosecuting Attorney CITY OF CLE ELUM �c tw Representative Address 5?J9-I.7q- 2RL� Telephone Dated: t �de,.i 131A Ao;.& Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement Page 6 01910/ 41ql (nov Gf, C&F Hl/wm �' Ii'�� 1 'l'l' °'`+111► `I l'� �.1ti" ' ..1I tl� �itii �1I1'!; l" 11l1" (11► I(1 TETAS CCUNTY DISTRESSED COUNTY SALES AND USE 'PAX GRANT APPLICATION October 2019 Kittitas County Department of Public Works The Distressed County Sales and Use Tax Infrastructure Improvement Program supports improvements to infrastructure systems that foster economic development in Kittitas County. The goal is to create economic opportunity through Infrastructure investment. APPLICANT INFORMATION Applicant: City of Cie Elum Contact Name: Jay McGowan, Mayor Address: 119 West First Street Address: City: Cie Elum WA Zip: 98922-1105 Telephone: 509.674.2262 FAX: 509.674.4097 E-mail Address: mayonncgowan@cityofcleelum.com Project Location: City of Cie Elum Jurisdiction Population: 1,993 (2017 Est.) Project Title: First Street Stonnwater and Billings Avenue to Oakes Avenue Improvements APPLICATION THRESHOLDS Applicant Requirement: Check -off: ✓ 1. The project is improvement to an infrastructure system(s) linked to economic development. ✓ 2. A detailed 8 Y: X 11" vicinity map that clearly shows the project is included in the application package. ✓ 3. Distressed County funds are not being substituted for other funds that are already secured. ✓ 4. The project involves traditional improvements, instead of "non-traditional' improvements eligible for "Enhancement" funding ✓ 5. Applicant has submitted only one application this round. ✓ 6. The local/regional economic development organization has been informed of the project. Wk i o® 6 d Go M 49 49co � N N e � fRA m R9 y� 4M LO 49 A LO C%i N b w rl O V V f� to 40 0 Ln N O 0 611, toA N 0N O t0 y R c fB L N � N R Wk i to) 4A, (ab 49P 49 ql"� o® 6 M Go M 49 49co M M �9 fRA R9 y� 4M 49 M C%i F - b w rl m V f� 4A 40 N 0 611, to) 4A, (ab 49P 49 ql"� e 0 M 6 M � y� 4M co M C%i F - b w m V 6464 e 0 M 6 � y� 4M aI F - b w m V 0 0LL V) e 0 M PROJECT NARRATIVE 1. Project Description: Describe the scope of work. Indicate the major work involved, including a brief comparison of existing and proposed conditions. The City of Cie Elum is proposing a construction project for improvements to the intersection of First Street and Billings Avenue, the north side of Billings Avenue to Oakes Avenue, as well as stormwater improvements along First Street. Three infrastructure systems are being constructed concurrently: Stormwater, sidewalk, and roadway. City leaders, staff, businesses, and residents defined a vision for spurring economic development in the recent Downtown Revitalization Plan, see attached "Downtown Revitalization Planning I" Street Concept". To implement the Plan, the corridor project was separated into three succinct phases: 1) Phase One — Peoh Avenue and SR 903 (First Street) Intersection Improvements; 2) Phase Two — First Street Stormwater Improvements; and 3) Phase Three — Downtown Revitalization including First Street pedestrian and street improvements. Phase One was completed in December 2018. The First Street Stormwater and Billings Avenue to Oakes Avenue Improvements is a meld between Phases Two and Three, including completion of the stormwater improvements, and design and reconstruction of the First Street and Billings Avenue intersection as well as sidewalk and streetscape improvements on the north side between Billings Avenue and Oakes Avenue. The Billings Avenue and First Street intersection is the furthest west on the First Street corridor as defined in the Downtown Revitalization Plan, serving as the westerly "book end" in defining the City's expected pedestrian commerce area and future walkable "Main Street". The concepts and amenities incorporated into the Phase One project were a direct result of Cie Elum's recent and unprecedented outreach during development of the Downtown Revitalization Plan. These same concepts will be incorporated into the First Street and Billings Avenue intersection and north side sidewalks/streetscape improvements, for consistency throughout the downtown revitalization. The City has prepared the following summary comparing existing conditions (before the project) with proposed conditions (following project completion). Existine Conditions Stormwater Currently, stonnwater runoff within the downtown basin is primarily unmanaged as the infrastructure does not contain suitable features to collect and properly dispose of surface runoff. The few existing storm facilities along the corridor include a mix of infiltration trenches and a 24" pipeline that drains to an open wasteway. The 24" storm drain pipe contains very few runoff collection points, while a majority of the catch basins utilize an uncharacteristically small 6"x6" grate, adding to the ineffectiveness of the existing system. Due to the very limited surface area, these small grates clog easily and often, resulting in ponding and wintertime icing. Though public works crews schedule ongoing system maintenance, these small grates become clogged and unusable hours after rain and snow events. The First Street and Billings Avenue intersection has four catch basins, however, they are not located at the true low points, and one is not aligned with the curb. The curb and gutter at the Billings Avenue intersection does not wrap the radius, causing ponding and settling of the roadway in the immediate vicinity. Sidewalk • Sidewalk is deteriorating on both sides of First Street. Each comer of the Billings Avenue intersection includes a single, centered pedestrian ramp, not ADA conforming, and not aligned with striped crosswalks across Billings Avenue on the north and south sides of First Street. Power poles, street lights, and a fire hydrant exist in the sidewalk. Billings Avenue does not include sidewalks on either side of First Street. Street • First Street is an auto -centric thoroughfare. Since First Street was the original state highway through Cle Elum, prior to construction of Interstate 90 (I-90), First Street in the vicinity of the Billings Avenue intersection was constructed with 17 -ft wide travel lanes, a 12 -ft two-way turn lane, and 18 -ft paved, striped, parking strips on both sides of the street. The Billings Avenue intersection does not include a traffic signal or a marked crosswalk across First Street. Proposed Conditions Stormwater • The Phase Two stormwater system project along the length of the First Street corridor includes 55 catch basins in total and 3,760 linear feet of new 12- and 24 -inch storm drain lines. The First Street and Billings Avenue intersection, and north block of First Street between Billings Avenue and Oakes Avenue will be constructed to adjoin the remaining First Street Corridor stormwater system. • The City proposes to install eight catch basins with 24" x 20" frames and grates at First Street and Billings Avenue. The intersection improvements will also include four bulbouts with curb and gutter designed to better convey and collector stormwater runoff. Following completion of intersection improvements at both ends of the downtown corridor, the City can showcase quick results of the planning efforts made during the development of the Downtown Revitalization Plan and provide a visual definition of place for downtown commerce. Sidewalk • The First Street and Billings Avenue intersection improvements include sidewalk bulbouts with eight ADA curb ramps, widened sidewalks, pedestrian illumination, undergrounding utilities, amenities, street trees with GFCI receptacles, planters, and irrigation. The sidewalk improvements along the north side of First Street between Billings Avenue and Oakes Avenue include patterned sidewalks, five planters with columnar street trees and GFCI receptacles, irrigation, pedestrian and street illumination. Cle Elum proposes to complete a continuous and unencumbered sidewalk system on both sides of First Street accommodating pedestrians of all abilities. Sidewalk will be continued on both sides of First Street on Billings Avenue to accommodate appropriate crossings, and future sidewalk extensions north and south on Billings Avenue. The wide sidewalks allow for amenities such as seating, shade, bicycle racks, planter boxes, public art, and trash receptacles. The bulbouts are specifically designed to shorten pedestrian crossings at each intersection of the corridor, while also serving as traffic calming mechanisms, particularly for vehicles entering downtown from the western "Safeway Hill" area. Street • The now auto -centric thoroughfare of First Street will be placed on a road diet. Driving lane widths will be reduced to 11 feet to promote calming through the corridor. Parking stalls on both sides of First Street will be widened and restriped to accommodate diagonal parking, allowing an increased number of available parking spots, at 30 -degree desirable angles, all without adding more impervious surfacing. Street lighting will be a blend of pedestrian -level and street lighting, with electrical GFCI receptacles incorporated into the lights for downtown events and holiday lighting. Designing and constructing the street for a right -sized downtown feel and dimension 5 will allow the City to better maintain the roadway system and related integrated infrastructure Systems. 2. Explain the specific Infrastructure issues the project addresses and how they are linked to economic development improvements. The City is proposing to construct stormwater, sidewalk, and roadway infrastructure improvements concurrently at Billings Avenue and First Street. This comprehensive planning strategy allows the City to coordinate the improvements to different but integrated infrastructure systems, at the same location, while providing multiple benefits. Integrated planning allows time alignment across project scheduling for construction of all related systems. Because of the nature of these related systems, coordinating above and below ground elements minimizes disturbances while bringing aging infrastructure to a state of good repair with expected capacity. Additionally, the City should receive favorable construction bids due to the economy of scale. The construction of the proposed components at Billings Avenue and First Street, and the north block between Billings Avenue and Oakes Avenue completes another full intersection and half -block identified in the Downtown Revitalization Plan, prepares the City for economic development opportunities, and displays the City's commitment to its citizens and businesses. By planning in an integrated manner, necessary interruptions to local transportation, commerce, and day-to-day operations will be limited to one occasion, placing Cle Elum in a positive light with existing and prospective businesses. Separately, each of the project elements addresses infrastructure issues that are linked to economic development. When considered together, the First Street Stormwater and Billings Avenue to Oakes Avenue Improvements project is undeniably well aligned with the purpose of the Distressed County Sales and Use Tax Infrastructure Improvement Program. This project and the Downtown Revitalization effort as a whole will not only directly impact the Cie Elum population of nearly 2,000 people, but will also positively reach all of Upper Kittitas County's 5,000 residents as Cle Elum's "downtown" is considered the downtown Upper Kittitas County. With very limited commerce opportunities in the neighboring communities of South Cle Elum, Roslyn, Ronald, and Suncadia, Cle Elum's regionally significant Downtown Revitalization can meet all of Upper Kittitas County's day-to-day needs including retail, dining, service, medical, grocery, fuel, amongst many other industries. Complementing established businesses, the Downtown Revitalization will spark infill opportunities and expanded commerce. Stormwater Infrastructure Currently, Cle Elum's downtown is hampered by an inadequate stormwater system, negatively impacting commerce following rain and snow events throughout the year. Cie Elum enjoys year- round outdoor tourism. Ample amounts of snow provide wintertime outdoor activities and considerable spring and fall rain provides lush and attractive forests encouraging outdoor recreation for much of the year. The same precipitation levels that position the City as a natural tourist destination also expose the deficiencies of the stormwater system. Puddling water during rain storms and icing of the streets in the winter discourage non -motorized transportation and stunt a vibrant and walkable downtown. The detrimental infiltration and inflow (I&I) issues hampering Cie Elum's regional wastewater system are being identified and potentially partially corrected during the stormwater system reconstruction. By prohibiting unmanaged stormwater and I&I from consuming wastewater capacity, the City will be able to encourage commercial growth without costly upgrades to the regional wastewater treatment plant serving Cle Elum, South Cle Elum, Suncadia, Roslyn and Ronald. The City has secured funding to design and construct Phase Two — First Street Stormwater Improvements, a major component to the First Street Stormwater and Billings Avenue to Oakes Avenue Improvements project. Sidewalk Infrastructure To shorten walking distances to encourage safe pedestrian crossings at the intersection of Billings Avenue and First Street, bulb -outs, pedestrian lighting, and street lighting will be introduced, designed for consistency with the First Street and Peoh Avenue intersection improvements, at the easterly downtown corridor entrance. Currently, the sidewalks along First Street are not continuous, have ADA compliance deficiencies, and are in an overall in a state of disrepair. The downtown revitalization project will create a walkable pedestrian corridor for residents and tourists, spurring positive economic impacts for cafes, retailers, and other downtown businesses. Constructing the bookends at the First Street and Peoh Avenue and First Street and Billings Avenue intersections is a means of defining the City's expected pedestrian commerce area and future walkable "Main Street". Encouraging non -motorized transportation integrating both motorized and non -motorized transportation, creates a safer and inclusive environment as promoted in the City's Complete Streets Ordinance No. 1455, see attached. In such an environment, many types of businesses can be co - located and thrive amongst the diversity. The sidewalks will have adequate width to accommodate pedestrian amenities and allow businesses to expand their services and wares onto the sidewalk to further encourage foot traffic. Promoting the walkability in the downtown opens Cie Elum's business and economic opportunities, attracting pedestrians, bicyclists, and passenger vehicles alike. Roadway Infrastructure First Street is an unusually wide street in a small City. The proposed road diet consisting of narrowing the roadway, increasing parking in a safer orientation, increasing sidewalk and pedestrian amenities, together should slow traffic in the downtown area and may reduce the frequency and severity of the 32 auto -related collisions experienced between 2013-2017. Designing for road diet treatments on First Street allows for non -motorized transportation options in a built environment meant to encourage and protect people using all modes and of all abilities. 3. Project Construction: Please explain phase status (work already completed, in progress, awaiting funding, etc., and factors that may slow phase progress). The First Street Stormwater and Billings Avenue Intersection Improvements project design was completed in April 2019 and the project was bid on May 30, 2019. Only three bids were received and the low bid was approximately $500,000 over the secured project funding. City Council directed to reject all bids and re -bid the project in November 2019, in anticipation of an improved bidding climate. In attempt to improve the economy of scale by increasing bid quantities, the City will add the north block of the First Street Downtown Revitalization between Billings Avenue and Oakes Avenue, as described in question two. This project component is currently being designed and will be ready for bid advertisement in November 2019. Preliminary Engineering 'Tasks Res onsilrBp Party Start Date End Date Establish administrative systems City Clerk 11/2018 12/2018 Negotiate and execute grant agreement with Kittitas County12/2018 Mayor and City Council 1/2019 Procure professional services City Council/City Administrator 1/2019 1/2019 Complete cultural/historical resources review Engineer/City Planner 1/2019 4/2019 Complete SEPA/NEPA Engineer/City Planner 1/2019 4/2019 Complete architectural/engineering design Engineer/City Planner 1/2019 4/2019 Obtain regulatory agency approval (if necessary) City Planner 3/2019 4/2019 Prepare bid documents/solicit bids/open bids Engineer 3/2019 4/2019 Revised bid documents to include north side Engineer 8/2019 11/2019 7 Billings Avenue to Oakes Avenue Re -bid documents/solicit bids/open bids I Engineer 11/20191 12/2019 Construction Phase: Estimated Start Date: December 2019 Estimated End Date: November 2020 Wittitas County Fundin Please explain phase status (work already completed, in progress, awaiting funding, etc., and factors that may slow phase progress). Construction Tasks Responsible Party. Start Date End Date Award construction contract Ci Council 12/2019 12/2019 Start construction Contractor 3/2020 Complete physical construction Contractor 8/2020 Construction closeout Contractor 11/2020 Close out Kittitas County agreement Engineer/City Administrator 11/2020 Complete civil rights requirements CDBG City Administrator 12/2020 Conduct final public hearing CDBG City Council 1/2021 Project in use — occupancy City of Cle Elum 8/2020 Schedule audit CDBG Engineer/CityEngineer/City Administrator 3/2021 Other: Other: 4. Indicate if the project is consistent with the following applicable state, regional and local plans and prioritization processes: ✓ Overall Economic Development Plan — Officially Adopted: Yakima and Kittitas Counties Regional Comprehensive Economic Development Plan 2015 • Strategy Goals: relates to - Goal one, Goal two, Goal three, Goal four, Goal five, and Goal six. • Listed as #4 of the 17 Comprehensive Economic Development Strategy (CEDS) projects identified in Kittitas and Yakima counties combined emphasizing it's "importance for: job creation, funding leverage, readiness to proceed, likelihood of success, and overall need for the project" (p 6) ✓ Comprehensive Land Use Plans: Kittitas County Comprehensive Plan (2016) • Cle Elum Land Use Plan (Adopiinz 6/2019) • Project consistent with multiple goals in Chapter 2, Chapter 3, Chapter 4, Chapter 5, Chapter 6, Chapter 10 (previous Plan adopted 2009). ✓ Capital Facility Plans: Kittitas County Capital Improvement Proeram (2015-2020) • Cle Elum Capital Facilities Plan • Project consistent with multiple projects in Kittitas County Capital Improvement Program - Chapter 5 and Chapter 11. • Project consistent with multiple goals in Cle Elum Capital Facilities Plan. ✓ Community Action Plan (or other community-based plan) — Officially Adopted June 2017 Cie Rum Downtown Planning — Focus on P' Street Design Concepts - City Council Planning Commission Study Session and Public Forum (2017) AKA "Preferred Alternative " ✓ Six -Year Transportation Improvement Plans: Cle Elum 2020-2025 Transportation Improvement Program • This project is included in the development of the Cle Elum 2020-2025 Transportation Improvement Program. ✓ Site-specific development plans; e.g., Community Master Plan: Downtown Association Main Street Study (2015); ✓ Other: 5. Explain how this infrastructure project has been coordinated, or will be coordinated with other jurisdictions, such as counties, cities, state/federal agencies, and with economic development organizations during planning, design, financing, construction and/or operation phases. The City retained the services of HLA Engineering and Land Surveying, Inc. (HLA), together with HBB Landscape Architecture (HBB), to facilitate the planning process to arrive at a concept titled the "Preferred Alternative" as shown on the attached pamphlet titled "Downtown Revitalization Planning 1st Street Concept." The planning process was initiated in April 2017 with a Walk and Talk downtown tour, which included City staff and the Mayor, primarily to discuss existing themes, deficiencies, and opportunities. Next, four focus group sessions were administered with assistance from Central Washington University land -use planning students, including business owners, longtime residents, students, and Suncadia Resort members. Focus groups discussed the following: • How would you describe Cie Elum? • What makes Cie Elum unique? • Why do you come downtown? What do you like best? • What do you like least? • Of the great things you like about other downtowns, what would you apply to First Street? From the focus groups, HLA and HBB created two geometric layouts of a typical block and three amenity grouping concepts. These layouts and concepts were presented at a community stakeholder workshop with 28 participants, and public preferences were noted. Based on workshop findings, a preferred concept was born and presented at a combined City Council and Planning Commission study session, see attached titled "Cie Elum Downtown Planning — Focus on 1st Street Design Concepts." Following the study session, the concept was presented at a public forum with 32 participants, continuing to gain traction. After detailing the preferred concept to address public desires, the Planning Commission prepared an official recommendation to the City Council on June 26, 2017, to adopt the Preferred Alternative, see attached. On June 27, 2017, the City Council adopted by Resolution 2017-011 (attached) the Preferred Alternative with an overwhelming amount of support from the community, 45 participants and standing room only in the Council Chambers. Construction of the stormwater system and street improvements will all take place within existing Washington State Department of Transportation (WSDOT) right of way, while the City has control of access points. As a result, the City will be required to receive WSDOT approval on plans and specifications prior to construction. Preliminary approvals of channelization concepts have been granted by WSDOT. WSDOT Local Programs will administer coordination with headquarters and the Federal Highway Administration as the project includes secured Surface Transportation Block Grant (STBG) funding. Additionally, Department of Commerce will provide oversight and bid package approval as the project includes Community Development Block Grant (CDBG) funding. The City recently entered an interlocal agreement with Kittitas County for providing the City with Certified Acceptance (CA) services. The City welcomes continuing coordination with the Cle Elum Downtown Association and Chamber of Commerce as the project progresses, and anticipates coordinating with the Kittitas County Conservation District. As a part of the revitalizing downtown effort, City staff and assisting consultants have explored a variety of infrastructure improvements needed to help build a sustainable downtown core. Essentially, the grassroots coordination for this infrastructure project was initiated early and broadly. Similar to the First Street and Peoh Avenue, outreach to businesses and residents in close proximity to First Street and Billings Avenue occurred during numerous stages of the design process. A notice of progress is maintained on the City website during the project. 6. Explain how the infrastructure project will helpmeet the economic development goals of your community and/or region. If this project is not done, will the anticipated private development still take place? The First Street corridor is one of the original developed areas of the City and has seen few infrastructure improvements. Before Interstate 90, the First Street corridor (State Route 903) was the state highway through Cle Elum, which included right of way of 100 feet. Today, the 100 -foot right of way includes three wide travel lanes ranging in width from 16 to 18 feet, two wide parallel parking lanes ranging in width from 12 to 16 feet, and deteriorated sidewalks ranging in width from 10 to 14 feet. Due to the uncharacteristically wide travel and parking lanes and associated safety concerns, pedestrian flow and commerce are scarce, as this geometry primarily caters to passing vehicular travel, all negatively impacting the local economy. In addition to the pedestrian safety concerns and indirect negative economic impacts of the existing wide -street footprint, the large quantity of unmanaged stormwater runoff associated with the expansive impervious area within the First Street corridor must be corrected. Unsafe surface conditions including stormwater ponding and wintertime icing adversely impact pedestrian and passenger vehicle travel, while indirectly impacting corridor businesses as commerce resultingly declines. All residents and businesses within the project area are impacted by the deficient stormwater system. This project is essential to advance the City's overall standard of living by improving current services and safety. If the identified improvements are not completed, there is potential for continued ponding and flooding, significantly impacting the First Street corridor and the community as a whole. The lack of proper stormwater management is resulting in high levels of I&I in the sanitary sewer system which in tum places unnecessary capacity restraints on the City. Alleviating the stormwater-related capacity constraints allows for increased commerce opportunities in the downtown area. Until and unless the stormwater element of the roadway system is addressed, private development is not promotable as the infrastructure systems are unreliable in the First Street corridor. Capacity constraints are not the only scheduling pressure on the improvements for the First Street corridor. The proposed First Street Stormwater Improvements (Phase Two) must be installed before WSDOT completes their scheduled First Street (SR 903) Paver project, scheduled in Spring of 2022. If WSDOT completes paving activities before the stormwater improvements are installed, a five - to year roadway moratorium will occur, prohibiting the City from construction within the roadway prism, further delaying an economically and physically revitalized downtown. 7. Describe any feasibility or predevelopment studies that demonstrate the linkage between the proposed Distressed County Infrastructure improvements and the anticipated economic outcomes. Conceptual plans and studies have been prepared for Cie Elum's downtown corridor over the past 20 years to improve traffic flow, optimize parking, and build a pedestrian -friendly environment. The latter has always been a focal point to enhance Cie Elum's tourism experience. The plans also addressed the need for improvements to stormwater facilities throughout the City. Past plans and studies continually lost momentum as the City's limited budget restricted possibilities for advancing forward without financial assistance. With procurement of grants/loans in excess of $3.2 million in 2.5 years, Cie Elum residents and business owners have acknowledged the reality of the downtown revitalization truly coming to fruition. The rigorous planning process discussed in question 7 included feasibility analysis of design alternatives, followed by adoption of the preferred alternative by City Council. Though the planning process did not include a market study and potential economic outcomes following completion of the revitalization, comparisons were made to many of the eastern Washington neighboring communities implementing main street revitalizations, with overwhelming positive results. Eastern Washington examples of economic revitalization resulting from revitalized Main Streets/downtowns include Grandview, Sunnyside, and Yakima, Washington. The consultant team contracted by the City (HLA and HBB) led these three efforts, including the award-winning Grandview "Alive" Downtown Revitalization where over twenty store fronts were vacant prior to the project, and today, there are no downtown vacancies in the thriving community. 8. Indicate if other needed infrastructure (e.g., sewer, water, power) is in place or if there is a plan for getting it in place. The First Street Downtown Revitalization project as a whole was strategically planned to address underground facilities during or prior to sidewalk and street improvement project phases. Phase Two — First Street Stormwater Improvements is funded and will be completed as part of the First Street Stormwater and Billings Avenue to Oakes Avenue Improvements. Undergrounding of power and other dry utilities will also be included in the stormwater project to isolate trench excavation needs to one instance. The City's sewer and water systems are already in place and will not require any modifications. As previously mentioned, the proposed stormwater improvements along the entire corridor must be installed before WSDOT completes the First Street (SR 903) Paver project, scheduled for the Spring of 2022. 9. Indicate the Estimated Number of Businesses Creat Retained the Project. 5 Assumptions/Justifications/Methodology/Calculations The City, many community members, and various organizations have realized the importance of tourism in Cie Elum and the positive affect it has on the current and future businesses. Constructing a safe and efficient stormwater system in harmony with the street and sidewalk infrastructure systems is one of the first steps in creating a flourishing downtown. Enhancing sidewalks and reducing street widths will transition First Street from an auto -centric thoroughfare to a more balanced, safe, and inviting downtown, encouraging tourists to park, walk, and shop. Currently, five businesses per year have complained to the City regarding poor stormwater facilities and drainage issues. Appropriate infrastructure will not only retain several businesses but attract new ones. Completing this project will show good faith and resolve the source of those business complaints. 11 10. Indicated the Estimated Number of Short Term and/or Permanent Joy y the Project. 36 6 Assumptions/Justifications/Methodology/Calculations In the shorter term, the City anticipates between 32 and 38 people will be employed during the five months of this construction project: One general contractor with 7-8 employees and additional subcontractors: • Paving subcontractor: 8-10 employees • Sidewalk/Curbing subcontractor: 8-10 employees • Traffic control subcontractor: 4-5 employees • Construction administration services: 5 employees Indirectly, and in the longer term, the completion of First Street Stormwater and Billings Avenue to Oakes Avenue Improvements will retain existing jobs (estimated at eight jobs per business within the project limits; 600 total) and spur job creation as infill is experienced in vacant store fronts and restaurants expand business hours to serve additional customers. Also indirectly, the project will reduce the amount of unintended sanitary sewer I&I, allowing increased sewer system capacity for new commercial connections. By providing capacity, businesses are encouraged to develop in this tourist -oriented district, creating year-round job opportunities. 12 Applicant Certification Certification is hereby given that the information provided is accurate and the applicable attachments are complete and included as part of the application package. I certify that application thresholds are met at the time of application. //- 6-201 Jay c owan, Mayor Date Sponsoring Agency (If Applicable) Signature of Agency Representative Typed or Printed Name Date Date Associate Economic Development Organization Notification The organization listed below has received notification of this project as demonstrated by the signature of the organization's representative. Acb.Aam.ber,f Cpwer Name of Organization Signatur 'of Mepresentative Date Kittitas County Department of Public Works Conceptual Approval Approva� of the project feasibility, scope and estimated costs. as Con ty'DPW Representative Date Typed or Printed 13 List of attachments Vicinity Map Cost Estimate Downtown Revitalization Planning — 1" Street Concept (Preferred Alternative) The following can be made available upon request: Complete Streets Policy — Ordinance 1455 Yakima and Kittitas Counties Regional Comprehensive Economic Development Plan (2015) Kittitas County Capital Improvement Program (2015-2020) Cle Elum Capital Facilities Plan (2019) Cle Elum Downtown Planning — Focus on I" Street — City Council/Planning Commission/Study Session Cle Elum Transportation Improvement Program (2019-2024) 14 Z r- w Fu - N 0 D(� w a � J ¢ , / w z itJ z LL Z ' a w co Co - -- cn w N \ \ U- www = SUP co 0 co Z E5 1— Qw w ho o % �YLuW O i� R a0�Z 0wI u"w00 LLj - I �oWW =pw Z -- - - Z w z -� � f- Q 0 I,(m�_II I(_��II S X pLt 0 Z>� ` LNJUJ 0z> Ot~n�� o a° oU LU d > N } ^ W Cl) A Project/Funding Administration $12,500.00 Construction E ineenn $230,000.00 Archaeol ,cal Monitorin r and Billings Avenue Intersection Improvements WSDOT CN Fees 7/15/2019 FEngln= 70p1n7ion Construction Cost FHWA No. STPR-0903(079) HLA Project Nos. 17089 and 18186 Item No Description Unit Unit Cost Overall Overall Cost Quantity 1 Minor Chane FA $25,000.00 1 $25,000.00 2 SPCC Plan LS $2,000.00 1 $2.000.00 3 Archaeological and Historical Salvage FA $100.00 1 $100.00 4 Mobilization LS $150,000.00 1 $150000.00 5 Project Temporary Traffic Control LS $700,000.00 1 $100,000.00 6 Removal of Structures and Obstructions LS $90,000.00 1 $90 000.00 7 Unclassified Excavation Inc. Haul CY $70.00 640 $44,800.00 8 Crushed Surfacing Base Course TON $50.00 1,550 $77,500.00 9 Crushed Surfacino Too Course TON $80.00 210 $16,800.00 HMA Cl. 1/2 -Inch PG 64H-28 TON $140.00 500 $70,000.00 Storm Sewer Pipe 24 In. Diam. LF $80.00 1,780 $142,400.00 Storm Sewer Pi 12 In. Diam, LF $50.00 1,940 $97,OD0.00 K14 Storm Sewer Pipe 6 In. Diam. LF $70.00 40 $2,800.00 Catch Basin T e 2 48 In. Diam, EA $300000 26 $78,000.00 Catch Basin T 1 EA $1,800.00 29 $5Adiust Manhole EA $900.00 1 $900.00 Adjust Mon itoning Well EA $2,000.00 5 $10,000.00 19 Shorin or Extra Excavation LF $5.00 1,760 $8,900.00 20 Select BVI. ackfill as Directed CY $60.00 590 $35,400.00 21 PVC Pipe for Water Main 8 In. Diam. LF $400.00 12 $4,800.00 22 Adjust Valve Box EA $400.00 6 $2,400.00 23 ResettingExisting H rant EA $2,500.00 1 $2,500.00 24 Service Connection 21n. Diam. EA $4,000.00 3 $12,000.00 25 Adjust Meter Box EA $350.00 4 $1 400.00 26 Ini anon S tem, Com tete LS $27,000.00 1 $27,000.00 27 Irrigation Pipe and Sleeve Ca for Future LF $14.00 320 $4,480.00 28 Plant Selection - Red int Maple 2-1/2" Cali r EA $800.00 7 $4 200.00 30 Plant Selection - Kelse i wood 2 Gallon EA $70.00 125 $8,750.00 31 Plant Selection - Black Eyed Susan 1 Gaibn EA $45.00 525 $23,825.OD 32 Plant Selection - Woods Compact Kinniklnnick 1 Gallon EA $45.00 570 $25,650.00 33 1025011 TeA CV $70.00 215 $15,050.00 34 Su rade To soil CY $70.00 215 $15 050.00 35 Root Barrier LF $25.00 485 $11,625.00 36 Basalt Rock Mulch CV $160.00 8 $7,280.00 37 Plant Establishment FA $8,000.00 1 $8,000.00 38 Cement Conc. Traffic Curb and Gutter LF $68.00 2,190 $148 920.00 39 Cement Conc. Sidewalk 6 -Inch Thick SY $87.00 65 $5,265.00 40 nt Conc. Sidewalk 4 -Inch Thick BY $73.00 320 $23 360.00 41 nt Conc. Sidewalk 4 -Inch Thick Patterned SY $150.00 1,050 $157,500.00 42 nt Conc. Curb Ram EA $2,000.00 17 $34,000.00 43 LightingSystem, Complete LS $60,000.00 1 $05,000.00 44 kThre"ePhase Service Connection LS $7,300.00 1 $7,300.00 45 Conduit 3 In. Diam. LF $7.00 660 $6,020.0046 Conduit 2 In. Diam. LF $6.OD960 $5,760.00 47 it Installation PSE48 hed Conduit Installation PSE Power LF $3.00 1,280 $3,840.00 49 Furnished Conduit Installation Noel Communications LF $3.00 490 $1,470.00 50 Furnished Conduit Installation Inland Networks LF $3.00 .84 2,840 $6,520.00 51 Furnished Conduit Installation Centu Link LF $3.00 $390.00 52 Permanent Signing LS $7,500.00 1 $7,500.00 53 Pavement Markin s LS $7,000.00 11 1 1 $7,000.00 Total $1,689,175.00 Illumination System PSE $95,000.00 Undergrounding Power PSE $53,325.00 Materials Testing $25,000.00 Total Estimated Construction Cost $1,862,500.00 Project/Funding Administration $12,500.00 Construction E ineenn $230,000.00 Archaeol ,cal Monitorin $15,000.00 WSDOT CN Fees $5,000.00 Total Estimated Project Cost E2,125,000.00 II "MMONAWNWi I r I r c j O 0 L c6 N N > +-+ N - C C U O 4-J v c a O -J 0 O V c0 m d m> a Y CL o N a C m H N `0 ,'0 H — 3 in 0 -1 j O L c6 N ateJ > +-+ - C C U O 4-J v c a O -J 0 � Nd o v7 1 C V J a � � t antra^ y goad 42roN 1�. an tf y E' N r eiVdsuuad 4L� saeo 4UoN a^bs8urllrg-�!� t: Z U Y d 7 d J d O O 0 cvii m vt F N u y vYi Oo n 'a E t y c ro a+ 'O D fl C ad v1x W O� dm _ d •Q c 0 C •N C 0 £ ti 1' �..aY,•l,9f, v—