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HomeMy WebLinkAboutAgreementUSDA Forest Service oMB 0s96-0217 FS-1500-19 MODIFICATION OF GRANT OR AGREEMENT PAGE OF PAGES I J I. U.S. FOREST SEITVICE GRANT/AGREEMENT NUMBER: lg-LE- I I 06 I 700-009 (Kittitas County Cooperati ve Law Enforcement) 2. RECIPIENTICOOPERATOR GRANT or AGREEMENT NUMBER, IF ANY: 3. MODIFICATION NUMBER 001 4. NAME/ADDRESS OF U.S. FORES'I SERVICE UNIT ADMINISTERING GRANT/AGREEMENT (unit name, street, city, state, and zip + 4): Amy Verellen Okanogan-Wenatchee National Forest 215 Melody Lane Wenatchee, WA 98801 Tel ephone: (509) 664-923 1 FAX:(509) 664-9281 EMAIL: amy.verellen@usda. sov 5, NAME/ADDRESS OF U.S. FOREST SERVICE UNIT'ADMINISTERING PROJECT/ACTIVITY (unit name, street, city, state, and zip + 4): Laurence Olson, Patrol Captain Okanogan-Wenatchee National Forcst 215 Melody Lane Wenatchee, WA 98801 Teleplrone: (509) 664-923 6 FAX:(s09) 664-9283 EMAIL: laurence.olson@ usda. gov 6. NAME/ADDRESS OF RECIPIENTTCOOPERATOR (strect, city, state, and zip + 4, county): Kittitas Counfy Sheriffs Office 307 W. Umptanum Road Ellensburg, WA 98926 7. RECIPIENT/COOPERATOR'S HHS SUB ACCOUNTNUMBER (For HHS payment use only): N/A 8. PURPOSE OF MODIFICATION CHECK ALL THAT APPLY This modification is issued pursuant to the modification provision in the grant/agreement referenced in item no. 1 above. T CHANGE IN PERFORMANCE PERIOD: X CHANGE lN FUNDING: Add $47,960.00 X ADMINISTRATIVE CHANGES: New County Sheriff from Dana to Myers X OTHER (Specify type of modification): See item no. 9, below Except as provided herein, all terms and conditions of the Grant/Agreement referenced in l, above, remain unchanged and in full force and effect. 9. ADDITIONAL SPACE FOR DESCRIPTION OF MODIFICATION (add additional pages as needed): This modification is to add the 2020 Annual Operating and Financial Plan and update contacts. Any previously obligated funds remain available. The following provisions are added to reflect this modification: A. PAYMENT/REIMBURSEMENT. The U.S. Forest Service shall reimburse the Cooperator for the U.S. Forest Service's share of actual expenses incurred, not to exceed $47,960.00 as shown in the Financial Plan for this modification. The U.S. Forest Service shall make payment upon receipt of the Cooperator's monthly invoice. Each invoice from the Cooperator shall display the total project costs for the billing period, separated by U.S. Forest Service and the Cooperator's share. In-kind contributions must be displayed as a separate line item and must not be included in the total project costs available for reimbursement. The final invoice must display the Cooperator's full match towards the project, as shown in the financial plan, and be submitted no later than 90 days from the expiration date. Each invoice must include, at a minimum: l. Cooperator's name, address, and telephone number. 2. U.S. Forest Service agreement number. 3. lnvoice date. 4. Performance dates of the work completed (start & end). 5. Total invoice amount for the billing period, separated by the U.S. Forest Service and Cooperator share with in-kind contributions displayed as a separate line item. 6. Display all costs, both cumulative and for the billing period, by separate cost element as shown on the financial plan. 7. Cumulative amount of the U.S. Forest Service payments to date. 8. Statement that the invoice is a request for payment by 'reimbursement'. USDA Forest Scrvicc oMrl0596-02r7 t.'s-t500-t9 9. lfusing SF-270, a signature is required. 10. lnvoice Number, ifapplicable. The invoice shall be forwarded to: EMAIL: SM.FS.r6ja@usda.eov FAX: 877-6874894 POSTAL: USDA Forest Service Albuquerque Service Center Paynrents - Crants & Agreenrents l0!B Sun Ave NE Albuqucrque, NM 87109 Send a copy to: Shirley Tutino Okanogan-Wenatchee Natiorral Forest 2 l5 Melody Lane Wenalchee, WA 98801 sh irlev.tuti nofJ)qsda. gov B. LIMITATION OF FUNDS. U.S. Forest Servicc funds in the amount of 471960.00 are currently available for performance of rhis agreement through Dccember 31, 2023. The U,S. Forcst Service's ability to provide additional funding is contingent upon the availability of appropriated funds fiom which payment can be made. There is no legal liability on the part of the U.S. Forest Service for any paynent above this amount until the Cooperator receives nolice of availability confirmed in a rvritten modification by tlre U.S. Forest Ssrvice. rO. ATTACHDD DOCT'MENTATTON all thattlRevisedof Work X Exhibit A: 2020 Annual and Financial Plan X Other: II. SIGNATURES AUTilORTZnD R[PREStiNl At tvti: It YSIONATURFlll:'lOW'JlllrSIGNINCp Rl]lr$CliRlll'Y'lllAfIlr:YARI-; lltl;OI.Ijl('lAt. IIUPRFSENtA't|VESOl, TllLlR Rnsf't-Cl]v[ PAR] IUS AND AU I I lORl/.I:D I O AC I lN I I ll'lR Rt,SPnC nvr ARHAS I'Olt MA1] ERS REI.A r€D 10 1'l lE ABOVL-RI]I;EIIENCED CRANTTAGRLEMIIN1 . I I. A- }TI] ffAS COUN'I'Y SIGNA I URI 4, %g/<',,Lv il .8 DAlr; SIGNIiD 7-r-rota r r. c u.s, r.oRFsl'suRvtcE stcNA'ruRU t fii,r/,ftt l',//* DA'I'E srcNriD zlu+lz,s (5ignaturc of Signntorl' Oflicial)Officinl) I l. E, NAMI! (r1pc or prinr): CLAY MYERS -l ot KRISTTN M. BAIL lr.(l}?cor Kittitas l. l{ TITLE (typc ot Forest Wenatchee National Forest I Bv SICNED V., 'f *t^ II. K.NAME (}r JOIIN BYAS I L P'l I'lL[ (typorprint):Agent in Charge USDA Forest Service oMB 0596-0217 FS-1500-19 12. G&A REVIEW 12. A. The authority and format of this modification (19-LE-1f 061700-009-Ml) have been reviewed and approved for signature by: Diqitally signed by AMY AMY VER E llf [\ veieLLrr'r Date: 2020.01.1 3 1 8:04:29 -08'00' AMY D. VERELLEN U .S. Forest Service Grants Management Specialist 12. B. DATE SIGNED Burden Slalement etc.) should contact USDA's TARGET Center at 202-720-2600 {voice and TDD). userscancontactUSDAthroughlocalrelayortheFederalrelayat(800)877-8339(TDD)or(866)377-8642(relayvoice), USDAisanequalopportunityproviderandemployer. oMB 0596-0217 FS-t 500-8AUSDA, Forcst Service FS Agreement No. Cooperator Agreement No. t9-LE-t 106 l 700-009 EXHIBIT A COOPERATIVB LAW ENFORCEMENT ANNUAL OPERATING PLAN & FINANCIAL PLAN Between The KITTITAS COUNTY SHERIFF'S OFFICE And the USDA, FOREST SERVICE OKANOGAN.WENATCHEE NATIONAL FOREST 2O2O ANNUAL OPERATING AND FINANCIAL PLAN This Annual Financial and Operating Plan (Annual Operating Plan), is hereby made and entered into by and between Kittitas County Sheriff s Office, hereinafter referred to as "Cooperator" and the USDA, Forest Seruice, Okanogan-Wenatchee National Forest, hereinafter refened to as the "IJ.S. Forest Service," under the provisions of Cooperative Law Enforcement Agreement #19-LE-11061700-009 executed on date of last signature. This Annual Operating Plan is made and agreed to as of the last date signed below and is for the estimated period beginning January 1,2020 and ending December 31,2020. Previous Year Carry-over: $5,857.50 Current 2020 Year Obligation: $47,960.00 Estimated Cy2020 Annual Operating Plan: $530817.50* (* Previous year carry-over funds reflect available funds as of Decentber 3 I, 20 19. If there are any outstanding or unpaid invoices, this qmount and total qnxount may not be qccurate. It is the responsibility of the Cooperqtor to know the correct amount ofprevious year carry-over and totalfunds cweilable. Carry-overfttnds may be ttsed to payfor calendar year 2()19 expenditures.) I. GENERAL: A. The following individuals shall be the designated and alternate representative(s) of each Party, so designated to make or receive requests for special enforcement activities. Principal Coonerator Contacts: Cooperator Program Contact Cooperator Administrative Contact Clay Myers, Sheriff Kittitas County Sheriff s Office 307 W. Umptanum Road Ellensburg, WA 98926 Telephone: (509) 962-7 525 FAX: (s09) 962-7s99 Email : clay.meyers(Eco.kittitas.wa.us Kim Dawson, Administration Assistant Kittitas County Sheriff s Office 307 W. Umptanum Road Ellensburg, WA 98926 Telephone: (509) 962-7 525 Email : kim.dawson@co.kittitas.wa.us Page I of8 (Rev. l2-13) oMB 0s96-02 t7 FS-l s00-8AUSDA, Forest Service U.S. Forest Service Program Manager Contact U.S. Forest Service Grants and Agreement Contact Laurence Olson, Patrol Captain Okano gan-Wenatchee National Forest 215 Melody Lane Wenatchee, WA 98801 Telephone: (509) 664-9236 FAX: (509) 664-9290 Email : laurence.olson@usda. sov Amy Verellen Okano gan-Wenatchee National Forest 215 Melody lane Wenatchee, WA 98801 Telephone : (509) 664-923 I FAX: (s09) 664-9281 Email : amv.verellen@usda. qqy Princinal U.S. Forest Service Contacts: U.S. Forest Service Administrative Contact Shirley Tutino Okanogan-Wenatchee National Forest 215 Melody lane Wenatchee, WA 98801 Telephone: (509) 664-9324 FAX: (509) 664-9290 Email: shirley.tutino@usda. eov B. Reimbursement for all types of enforcement activities shall be at the following rates unless specifically stated otherwise: Wages at the prevailing rate of $55.00/hour il. PATROL ACTIVITIES: A. Time schedules for patrols will be flexible to allow for emergencies, other priorities, and day-to-day needs of both Cooperator and the U.S. Forest Service. Ample time will be spent in each area to make residents and visitors aware that law enforcement officers are in the vicinity. B. Cooperator will assign a uniformed Officer(s) in a marked vehicle to provide investigative patrols and enforcement of State and/or County Statutes for the protection of the National Forest visitors and their property on the Cle Elum Ranger District. between January 1,2020 and December 31 ,2020, provide approximately 20 hours per week. The area ofpatrols will vary. A minimum of 12 patrol hours should occur during the afternoon and evening hours The Cooperator has the authority to request adjustment of the patrol hours when unforeseen circumstances or emergency situations occur. Any Page 2 of8 (Rev. 12-13) oMB 0596-02 t7 FS-l 500-8AUSDA, Forest Service changes to the schedule of services requested may be made with prior approval of the U.S. Forest Service representative. Patrols will be conducted in the following manner: Patrol Areas: Proactive criminal patrol on Forest roads, campgrounds, developed sites, dispersed camping areas, and trailheads. Coverage will be provided throughout the District at varied times of both day and night, visible to the public with no set pattern. During the summer season, weekly emphasis patrols should occur between the hours of 8:00 p.m. and 12:00 a.m. midnight. The objective is to provide security, public safety and order for Forest visitors and to establish a visible presence to discourage vandalism, theft, harassment, disorderly conduct, unreasonable noise and other unacceptable behavior in the campgrounds and other high-use recreation sites. 2. Forest User Contacts: Patrols should include personal contacts with the public as oppoftunities occur. It should include campers, hunters, fishermen, firewood cutters, ORV/ATV operators and other recreationists. 3. Coordination: The Cooperator shall maintain regular communication, schedule coordination, and collaboration with Forest Service Law Enforcement Officers. The Cooperator should periodically attend Cle Elum Ranger District meetings and gather and disseminate information to forest users regarding fire restrictions, forest products, or other information helpful to the visiting public. Radio communication with U.S. Forest Service employees on Forest Service frequencies is encouraged. Total reimbursement for this category shall not exceed the amount of: $47,960.00. III. SPECIAL ENFORCEMENT SITUATIONS: A. Special Enforcement Situations include but are not limited to: Fire Emergencies, Drug Enforcement, and certain Group Gatherings. B. Funds available for special enforcement situations vary greatly from year to year and must be specifically requested and approved prior to any reimbursement being authorized. Requests for funds should be made to the U.S. Forest Service designated representative listed in Item I-A of this Annual Operating Plan. The designated representative will then notify the Cooperator, whether funds will be authorized for 1 Page 3 of8 (Rev. l2-13) oMB 0596-02 t7 FS-l 500-8AUSDA, Forest Service reimbursement. If ftinds are authorized, the parties will then jointly prepare a revised Annual Operating Plan. l. Drug Enforcement: This will be handled on a case by case basis. The request will normally come from the Patrol Captain; however, it may come from the Special Agent in Charge or their designated representative. Reimbursement shall be made at the rates specified in Section I-8. Deputies assigned to the incident will coordinate all their activities with the designated officer in charge of the incident. 2. Fire Emergency: During emergency fire suppression situations and upon request by the Forest Service pursuant to an incident resource order, the Cooperator agrees to provide special services beyond those provided under Section II-A, within the Cooperator's resource capabilities, for the enforcement of State and local laws related to the protection of persons and their property. The Cooperator will be compensated at the rate specified in Section I-B; the U.S. Forest Service will specify times and schedules. Upon concurrence of the local pahol Captain or their designated representative, an official from the Incident Management Team managing the incident, Cooperator personnel assigned to an incident where meals are provided will be entitled to such meals. 3. Group Gatherings: This includes but is not limited to situations which are normally unanticipated, or which typically include very shorl notices, large group gatherings such as rock concerts, demonstrations, and organization rendezvous. Upon authorization by a U.S. Forest Service representative listed in Section I-A fbr requested services of this nature, reimbursement shall be made at the rates specified in Section I-8. Deputies assigned to this type of incident will normally coordinate their activities with the designated officer in charge of the incident. IV. BILLING FREQUENCY: See Cooperative Law Enforcement Agreement Provisions II-H and III-B for odditional information. A. The Cooperator will submit invoices for reimbursement of services provided under Sections II and III of this Operating Plan, on a quarterly basis. The statement will be in sufficient detail to allow the U.S. Forest Service to verify that expenditures are authorized. Invoices shall be printed on the County's deparlment letterhead and shall include the following: 1. Agreement number 2. Date of Invoice 3. Actual dates of service (MM/DD/YY to MM/DD/YY) 4. Description of services and corresponding rate 5. Areas patrolled and miles travelled on NFS lands 6. Copies of completed Daily Activity Reports Page 4 of8 (Rev. l2-13) oMB 0596-0217 FS-t 500-ltAUSDA, Forest Service The invoice shall be sent to ASC for payment to the following address USDA Forest Service Albuquerque Service Center Payments-Grants and Agreements 101 B Sun Ave NE Albuquerque, NM 87109 Invoices may also be faxed to: I-877-687-4894 FAX coversheet should be addressed to: USDA Forest Service ASC -Payments-Grants and Agreements The statement should also be sent to the following address: USFS Law Enforcement & Investigations ATTN: Shirley Tutino, Program Assistant Okano gan-Wenatchee National Forest 215 MelodyLane Wenatchee, WA 98801 EMAIL: shirlelr.tutino@usda. gov B. For reimbursement of services provided under Sections IIL B. 1 and III. B.3 of this Operating Plan, billing instructions will be specified as above in IV. A. C. For reimbursement of Fire Emergency services provided under Section III. B. 2 of this agreemento the following billing procedure will be used: 1. Rates: The rates of reimbursement for fire emergencies are specified in Section I. Where seasonal andlor reserves are used and actual expenses are less than the stated rate, actual expenses will be billed and reimbursed. Specialized Equipment Rates ure included us Exhibit B. 2. Fire Billing Documentation: Invoices for reimbursement of services for each incident must include agency nalne, fire number, job code, invoice date, brief description of the services provided, mileage, other authorized expenses, amount of payment request, agreement number, a copy of the current operating plan and individual employee times and their agreement rate. Such times will be documented on Crew Time Reports, shift tickets or other agreed- upon form. Other authorized expenses must be documented and approved by an Agency Representative. Page 5 of8 (Rev, l2-13) oMB 0596-021 7 FS-l 500-8AUSDA, Forest Service All incident shift tickets and expenses must be approved by incident management personnel who will then prepare an Emergency Use Invoice and, upon concurrence of the Cooperator, will submit the invoice for payment to the Albuquerque Service Center, Incident Finance, along with a copy of the current Operating plan. Original documentation will be maintained by the U.S. Forest Service in the appropriate fire documentation files or appropriate incident management personnel; the Cooperator will maintain copies of all such documentation. *** FIRE BILLING: The supporting party shall submit a bill within 120 days from date of the incident. Billing must include the following information and documentation: Invoice showing the following required elements: o Invoice or bill number. o Invoice Date. o County Law Enforcement name, address, phone number, and agency financial contact. o Agreement Number. o Unique Resource Order Number (shown on Resource Order). o Fire financial accounting code number (shown on Resource Order).. Inclusive dates. o Name of incident, incident number, and location of incident. o Itemization of costs to support the billing with adequate documentation attached to show the type of resource used, identifying number, name of operators and positions held, cost per unit and total cost. . Copy of the Resource Order from NEWICC (Colville) or CWICC (Oka- Wen). o Original pages of signed Emergency Equipment Shift Tickets. Adequate documentation is defined as: copies of resource orders, transaction statements (or equivalent), approved emergency equipment shift tickets, or crew fire time reports to support all billings to the U.S. Forest Service. The invoice with original signature and supporting documentation are to be submitted by the Fire District to the local U.S. Forest Service approving official: Laurence Olsono Patrol Captain Okanogan-Wenatchee National Forest, 215 Melody Lane Wenatchee, WA 98801 Tel: 509-664-9236 FAX: 509-664-9283 Email: laurence.olson@usda.gov Page 6 of 8 (Rev. l2-13) oMB0596{2r? F$t50{t{AUSDA ForcstScwicc For cach inoidcng oach picce of equipmcnt providod by the Cotmry shall have a separato Emergency Equipment Shift Ticket (OF-291) prcpared showing compcnsable timc for one operation period. The County and ths U.S. Forcst Official rcsponsiblc for dirccting the work of the cquipmcnt is responsible to see the shift tickets are completed. Any known defects or darnage to equipment going on or offshift must be documcnted in the nRemarks" s@tion. Shift Tickcts must bc signcd by thc rcsponsible Fire line supervisor ovcrsecing thc resourpc. D. Ttrc following is a breakdown of the total estimatcd costs associated with this Annual Operating Plan. Cetcgory Panol Astivities Eclimetod Cocb $47, Notto Excced by 7o N/A Fire support AsNeeded N/A Total $47.960.00 N/A E. Any remaining ftrnding in this Annual Operating Plan may bc canicd forward to thc ncxt calondar year and will bc arnilable to spend through thc term ofthc Coopentivc Law Enforccment Agreement, orde-obligated at the request of the U.S. Forest Servioe..Sbe Cooprative Law E4lorcement Agreement Provlslon IV-D. F. By signaturc bcloq cach party certifies that the individruls listd in this documcnt as represcntatives of the individual parties are authorized to act in their respectivc arcas for matters related to this agrccment In witress whercof, the parties hcrcto have executed this Annual Operating Plan as ofttrc last datc unitten bclow. &4.fu&i--t{ -rah cr.ffMffiS, Sheriff Kitritas County Sheriffs Office u.s. Datc LO BAIL,orcst Supcrvisor Okanogan-Wenatchec National Forest Prgc 7 of8 (Rev. l2-t3) oMB 0596-0217 rs-ts00-8AUSDA, Forcst Scrvicc 4€ Date County Commissioner / -zq - z,zp JO YAS,in Charge Date 6 Pacific Northwest The authority and lbrmat of this agreement (1g-LH-l1061700-009 Ml) have been revierved and approved for signature. A MY VERELL E N ?l,,':l'll,i'*"d bv AMY Date: 2020.01.13 1835:39 .08'00. AMY D. VERELLEN U.S. Forest Service Grants Management Specialist Date Burden Statemenl According to the Paperworft Redudion Acl of 1995, an agensy may nol conducl or sponsor, and a person is nol required lo respond t0 a colleclion ol inlormation unless it displays a valid oMB conuol number. The valid OMB confol number lor lhis intormation colleclion is 0596.0217. The lime required to complete fiis intormalion collection is estimated to avetage 3 houa per response, including the lime for reviewing inslruclions, searchirg existing dala sources, galhering and mainlaining he dala needed, and ompleling and reviesing the colbdion ol information. The U.S, Deparlment of Agriculture (USDA) prohibib discrimination in all ils programs afld activities on lhe basis of nce, color, national origin, age, disability, and parl ol an indivdual's income is derived from any public assistance. {Nol all prohibiled bases apply to all prognms.} Persons wilh disabilities erho require altemalive rne€ns for communicalion ol pmgram inlormalion (Bnaille, h$e print, audiotape, elc.) should conhcl USDA'5 TARGET Center at 202-720-2600 {voice and TDO). To lile a complainl ol disctiminalion, wrile USDA, Oireclor, Ofiice ol Civil Rights, |400 lndependence Avenue, SW, Washington, (866) 6324992 (voice). TDD usea can contacl USOA through local relay or lhe Fedenl relay at (800) 87i.8339 (TDDI or {866) is an equalopprlunity provider6nd empbyer. DC 20250.9410 or call toll free 3n4UZ (relay voice). USDA Page 8 of8 (Rev. l2-13) 2020 Specialized Equipment and Rates (Exhibit B) 19-LE-1 1051700-009 Kittitas Marine vessel Operating Costs Marine l WTRLR -0212 Cost Quantity Rate Total 2003 CUSToMWELD COBRA SE 20',w1 OUTBOARD MOTOR VIN# WFE01831283 Base Hourly =$84.74/OT Hourly =5112.74 Deputies-Reg Time $s+.oo L Hourly ss4.oo Deputies-OT S82.oo 1 Hourly ss2.00. Maintenance S20.oo L Hourly 20.00 lnsurance or other costs 'LO.74 1.Hourly s7O.74 TotalHourlv SSee nbove PLUS FUEL COSTS Marine2WTRTR-0513 Cost Quantity Rate Total 2OO7 ROGUE SCRAMBLER VIN # URGO1451H607 Base Hourly = 584.74/OT Hourly = 5LI2.74 Deputies-Reg Time ss4.oo 1.Hourly 5s+.oo Deputies-OT S82.oo 7 Hourly $82.00 Maintenance $20.00 1 Hourly S2o.oo lnsurance or other costs imJq 1 Hourly iLO.74 TotalHourly Ssee nbove PLUS FUEL COSTS Marine3WTRLR-1009 Cost QuantiW Rate Total 2O1O EMERSON JET BOAT vtN # EBW-PD18001512010 Base Hourly = 584.74/OT Hourly = $LI2.74 Deputies-Reg Time ss4.00 I Hourly Ssq.oo Deputies-OT Ssz.oo L Hourly 82.00 Maintenance Szo.oo 1,Hourly 20.00 lnsurance or other costs s1.O.74 1,Hourly 70.74 TotalHourly $See Above PLUS FUEL COSTS SEADOOS WTRTRS Cost Quantity Rate Total (21 20!4 00023EG00 Personal Watercraft w/trlrs Base Hourly = 566.15/0T Hourly = 594.15 Deputies-Reg Time ss4.oo T Hourly 5sq.oo Deputies-OT 5sz.oo I Hourly S82.oo Maintenance Sro.oo 7 Hourly s10.00 lnsurance or other costs 52. rs 1 Hourly s2.1s TotalHourly $See nbove PLUS FUEL COSTS For all Rentals: Other components of the hourly rate will be charged on actual usage. Any portion of an hour used will be rounded up to the nearest quarter-hou r increment.