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HomeMy WebLinkAbout2020-2022 WSU 4-H Facility Use Agreement ExecutedKittitas Valley Event Center, License Agreement KVEC Control Number: KC4H-20 WSU Contract Number: 29068 Kittitas County, Washington Kittitas Valley Event Center License for Use of Resources (Facilities and Services) PART I This is a License to Use agreement between Kittitas County, Kittitas Valley Event Center (herein after referred to as "KVEC") and the party named on line I.B.1 (herein after referred to as "Licensee"). In consideration of the mutual covenants and agreements stated in Part l and Part II of this document and all attachments hereto, the parties agree as follows: I.A. LICENSE TO USE KVEC RESOURCES KVEC hereby grants to Licensee, and Licensee hereby accepts, a license to use KVEC resources for the purpose of holding various events, as described in I.B.8. This agreement is effective from January 1, 2020 until December 31, 2022. Attachment A includes information for 2020 only. Prior to November 30" of each year, included in this agreement, information for the next year will be amended to this contract as an additional attachment and signed by both parties. I.B. CUNFE HENCE / EvENI' INFORMATION 1. NAME OF CONTRACTING PARTY: Washington State University, an institution of higher education and agency of the state of Washington, by and through its Extension programs ("Licensee"). 2. PRINCIPAL ADDRESS: P.O. Box 641045 Pullman, WA 99164-1045 3. AUTHORIZED REPRESENTATIVE TO BIND LICENSEE: Samuel Schirer, WSU Contracts Specialist 4. EVENT POINT OF CONTACT: Brittany Briggs, 4-H Program Manager 5. CONFERENCE /EVENT PROMOTED NAME: Multiple Events Listed in Attachment A 6. EVENT AND AUXILIARY DATES: Upon mutual agreement and availability of the Parties. See Attachment A. 7. EVENT ACTIVITYIPURPOSE: Kittitas County Pre -Fair, Fair Activities, and Club Activities I.C. SERVICES AND FEES 1. Licensee acknowledges that this agreement is subject to the Event Activities, as stated in 1.B.7. In as much as the total license fee and the purpose of the use of such facilities are based, in part, upon attendance and activity, KVEC may, at its option, renegotiate the terms if the activity is inconsistent with the Event Activities, as stated in I.B.7. 2. FACILITIES' Detail Rental Fee 1. Fair Related Events Facility Reservation as identified in Attachment A $0 2. Special Events: See dates and Fees in Attachment A $0 3. All other "Qualified 4-H Events" including equine rides in Bloom Pavilion, etc. 70 percent • A Qualified 4-H Event is defined as "an event by an actively enrolled club discount off of recognized by the statewide WSU/Extension Office and with activities that effective regular must lead to accreditation towards or contribute to a performance level that rental rates at leads to eventual 'ud in or evaluation at the annual Kittitas County Fair." I time of event 3. ADDITIONAL SERVICES/LABOR a. Commercial Activities/Admission: A Commercial Activity is defined as any event where spectators are charged an admission fee to the contracted event. For Commercial Activities, total Rental Fees will be based on the minimum Rental Fees listed in I.C.2, or 20% of gross admission sales, whichever is greater. Proof of admission sales must be arranged with the KVEC office no later than forty-eight (48) hours after the conclusion of any event taking place under the terms of this agreement. b. Concessions/Commercial Vendors: Licensee will be charged a flat license fee of $30.00 per day, per Vendor for all outside Vendors used at events under the terms of this agreement. Licensee/Vendor is responsible for removing all trash and grease, and providing own bladder for gray water. An additional $100.00 will be charged to Licensee if trash, gray water, and grease are not cleaned up and removed from the immediate areas used as agreed upon under the terms of subordinate events to this agreement. Licensee shall ensure that any Vendors employed at events under the terms of this agreement shall have acquired temporary special event business licenses through the City of Ellensburg. A map of outside Page] of 8 Initial for Licensee: __ Initial for KVEC Kittitas Valley Event Center, License Agreement KVEC Control Number: KC4H-20 WSU Contract Number: 29008 vendor locations, including licensee booth, must be provided to KVEC staff no less than three (3) business days prior to contracted event. Fee Exception: When school youth groups, or active 4-H clubs staff a booth and all proceeds go entirely to that organization the daily Rental Fee shall be waived. KVEC staff will make the final decision whether a group is qualified, and such approval shall not be unreasonably withheld. c. RV Hook-ups and Dry Camping: KVEC offers RV hookup spaces and vehicle camping or "dry" (no utilities used) tent camping. Areas on the grounds will be designated as "hook up" or "dry" camping areas, and all vehicles occupying spaces within those areas will be charged accordingly. One designated camping coordinator must be responsible for registering and collecting all fees from campers. KVEC will provide an appropriate log sheet(s). A copy of the completed log sheet must be provided to the KVEC office within forty-eight (48) hours after the conclusion of the event. Lessee will be billed for all camping. Utilities hookup to any barn, arena, building or any other non -designated area is strictly prohibited. A dump station is available in the north RV lot and is available to Licensee's patrons only, and only in conjunction with authorized events under the terms of this agreement. The RV/Dry Camping spaces may be reserved at the cost below and will be available for use starting at 10 AM the day prior to the first Event Day, as stated in I.B.5: All Rates include applicable Sales and Lodging Tax. RV Hookup Fee: Electric and Water (Seasonal) $15.00 per space per night Dry Camping Fee: No Water or Electric $10.00 per space per night d. Equine Stalls: KVEC will make available non -bedded Equine and Tack Stalls for use by Licensee's attendees, if applicable to the event. One designated Stall coordinator must be responsible for registering and assigning all stalls. A copy of the completed stall assignment log sheet must be provided to the KVEC office at the conclusion of the event (within 3 days). In return for barn and/or stall fees, each and every group will be responsible for the maintenance and cleaning of the barn(s) and or stall/pens to the satisfaction of the Event Center staff during all activities covered under this agreement, excluding the 4-H Jr. Horse Fair and the Kittitas County Fair. Individuals are responsible for cleaning all refuse out of stall/pens into the middle aisle to be removed by Event Center staff, including washing down walls of barn(s) and/or stalls, if needed, separating garbage from animal refuse, and disposing of properly. If above areas are not cleaned thoroughly to the satisfaction of Event Center staff, a fee of $10.00/stall or pen, etc. will be charged to Licensee. When wash racks are used, all areas in and around the wash racks are to be cleaned. In addition, all manure in walking, driving, and grass areas are to be removed by users. A fee of $65 per man hour to clean wash racks, walking areas, grass areas, and driving areas, will be charged to the Licensee if areas are not cleaned and maintained during and after the activity is over. e. Fair Stall, Pens, Ties, and Cage Set-up: Clubs, leaders, and superintendents will be responsible for assisting in preparation and set up of pens, stalls, and cages for the County Fair, Horse Fair, and pre -shows. Event Center staff will tear down, clean up pens and stall after closure of 4-H Horse Fair and County Fair, (excluding poultry and rabbit cages — cages must be left clean and refuse disposed of at designated refuse area). Immediately upon end of event, all signage, posters, flags, and special water systems (such as in the swine, rabbits, and poultry areas) must be removed by participating clubs and/or leaders. Any articles, signage, posters, flags, etc. remaining after event will be disposed of unless prior arrangements are made with Event Center staff. E Bagged Shavings: KVEC will NOT provide bagged shavings for the event, with the exception of the 4-H Jr. Horse Fair and Kittitas County Fair. 4. ANTICIPATED FEES: Minimum anticipate fees are based on facilities and services listed above. Additional fees will be assessed to the extent required/utilized as set forth above. Page 2 of 8 Initial for Licensee: Initial for KVEC: Kittitas Valley Event Center, License Agreement KVEC Control Number: KC411-20 WSU Contract Number: 29068 I.D. RESERVATION FEE, PAYMENTS, AND BILLING 1. Reservation Fees are non-refundable and based on the Anticipated Fees (I.C.4) 2. A RESERVATION FEE not to exceed 25% of the Anticipated Fees is due within two (2) weeks of fully executed event agreement. 3. POST BILL: An invoice for the remaining amount due under this agreement each month will be issued at the end of each month. Payment is due within thirty (30) days of receipt of the invoice (see I.DA., Billing and Review of Bilis). 4. BILLING AND REVIEW OF BILLS a. Invoices not paid within 30 days will be charged a late payment penalty of 1 % for every 30 days late. Accounts over 90 days past due are subject to an additional 18% collection charge and will be forwarded to a third -party collection agency. b. All reservation fees are non-refundable. c. Licensee may request, in writing, a review of charges within twenty (20) days of receipt of Final Bill / Invoice. Alter twenty (20) days, charges will not be reviewed until invoice is paid in full. Requests for review must be in writing to be valid. Non -disputed charges shall be paid in accordance with Section I.D.3., above. S. PAYMENT FORMS KVEC will accept University Check, Cash, Visa and MasterCard. Make checks payable to the Kittitas Valley Event Center. 6. TAXES Licensee will be charged applicable Washington State Sales and Use Taxes unless a current State of Washington, Department of Revenue, Sales and Use Tax Division, Exemption Certificate and related account number is on file with KVEC prior to any applicable event. 7. This agreement will not be valid, nor will reservations be guaranteed by KVEC, until it is signed first by the KVEC Director and Licensee agreeing to the overarching terms, and subsequently by the Event Point of Contact for Licensee agreeing to the details regarding specific events. I.E. CANCELLATION OR CHANGES MADE BY LICENSEE 1. KVEC may claim as liquidated damages all Reservation Fees held and money owed on invoices outstanding if Licensee cancels an event according to the timeline posted in I.E.2. Cancellation of this agreement or of any facilities or services must be done in writing. Failure to do so will result in Licensee being billed for the full amount of Anticipated Fees. 2. Licensee agrees to pay as liquidated damages the following amounts for cancelling this agreement. In return, KVEC agrees to hold no further claims against Licensee for said cancellation. Cancellation Date Penalty Within thirty (30) days of start of the event 25% of Anticipated Fees in I.C.4. Within five (5) days of start of 100% of Anticipated Fees in I.C.4. the event I.F. The individuals signing this agreement represent and warrant that they are the duly authorized representatives of the Party they are signing on behalf of as stated in I.B.1, and agree that each party will fulfill all of the commitments agreed to herein. Approval of Agreement: FOR LICENSEE Name:Samuel Schirer Title:Contracts�ecialistt Date: 01/22/2020 Approval of Event: FOR LICENSEE Name: Title: Date: FOR KV ' tJ Namc: K P rt rti I Title: Dire t r. &Alilgs Valley Event Ccnt r Date: a� 4-H personnel decided upon the schedule of events noted in Attachment A. However, official WSU policy precludes 4-H personnel from approving this Agreement by signature. Mr. Schirer's signature shall represent Licensee's approval of this Agreement, and the events scheduled pursuant to this Agreement. Page 3 of 8 Initial for Licenseq. Initial for KVEC:. Kittitas Valley Event Center, License Agreement PART 11 KVEC Control Number: KC4H-20 WSU Contract Number: 29068 II.A. FACILITIES ACCEPTANCE/DAMAGES: Licensee accepts the licensed premises in "as is" condition without any obligation by KVEC to alter or make changes in any of its physical facilities. Licensee may, at its own expense, make alterations, installations, decorations and like items, provided it receives the prior written approval of an authorized KVEC representative to do so. Licensee agrees to pay for any reasonably required or requested special and additional services, facilities, equipment, materials, technicians, etc., supplied by KVEC, at prevailing rates and conditions, as agreed upon at Event Agreement execution, and to be paid in accordance with Section I.D.3. A list of these rates may be obtained from the KVEC office. Licensee agrees to pay for any damage, beyond normal wear and tear, to any structure, landscaping, equipment, etc. that can be attributed to the negligent acts or omissions of Licensee, its officers, agents, employees, and registered volunteers who are acting in good faith and within the scope of their official duties in the performance of this agreement. KVEC will bill all attributed damages to the Licensee and will not be responsible for collection from individuals. II.B STALL USE: KVEC's sole responsibility shall be to provide a non -bedded stall at the beginning of each occupation period, and to clean the stalls at the end of that period. Interim stall care is the responsibility of the Licensee/Individual stall users. Licensee/Individual stall users are responsible for providing rakes, shovels, wheelbarrows and other equipment. Stall counts for the purpose of billing are to be verified by representatives of both the Licensee and KVEC for billing to Licensee at the end of each occupation period. II.C. RULES AND REGULATIONS: Licensee covenants and agrees to abide by all applicable laws and regulations, and policies and rules established by KVEC and its authorized representatives to the extent they are not inconsistent with applicable law; to provide any licenses and permits required to comply with federal, state, county and city laws, statutes, resolutions and ordinances; and to incur no bills or obligations for labor, materials or otherwise for which KVEC may be or become liable. II.D. INSURANCE: Licensee, on behalf of itself, its agents, partners, employees, members, and insurers, releases and forever discharges, and agrees to defend, indemnify, and save and hold harmless KVEC, Kittitas County, State of Washington, and its and their Board of Commissioners, agents, employees and all of its and their divisions and departments, by whatever name known [herein "released parties"], from any and all claims, demands, debts, losses, obligations, actions, or causes of action, of whatever nature or kind; whether relating to persons, property, business, or otherwise; which may arise from, or on account of, or be in any way related to any negligent act or omission on the part of the Licensee or any of its agents, officers, employees, or registered volunteers, who are acting in good faith and within the scope of their official duties in the performance of this agreement, except to the extent that such claim arises in whole or in part as a result of the negligence, including gross negligence, or intentional misconduct of the released parties referred to above. In the event litigation arises to enforce the terms of this agreement, the parties shall bear their own attorneys' fees and costs. In connection herewith, Licensee agrees to secure insurance and/or self-insurance for the respective dates, as specified in 1.B.6 and "Attachment A Event Dates and Schedules by Facility", with coverage in the minimum amount noted below, unless KVEC, in its sole discretion, specifies otherwise. The released parties shall be named as additional insured in said policy and certificates of insurance shall be provided to KVEC as soon as practical after Agreement execution as taken place, and annually thereafter, If such policies shall materially change, Licensee shall endeavor to notify KVEC at least thirty (30) days in advance of the effective date of such change. This insurance will provide both general liability protection and protection for any damage to the premises as described above. and shall -b" ' • 1111 ��+ wtiu p/y�/ry Other P.�r�y�y Minimum Insurance Required: $3,000,000 per occurrence / $5,000,000 aggregate `«f Notwithstanding anything in the Agreement to the contrary, the parties expressly acknowledge and agree (I) Licensee and its officers, employees, agents, and registered volunteers, while acting in good faith within the scope of their official Licensee duties, are covered by the State of Washington Self -Insurance Liability Program (RCW 43.19.766 et seq.) and the Tort Claims Act (RCW 4.92.060 et seq.). Successful claims to pay legal liabilities and defense costs of the state resulting from tortious conduct of Licensee and its employees, officers, agents, and registered volunteers in the performance of their official Licensee duties in good faith under this Agreement will be paid from the tort claims liability account as provided in RCW 4.92.130. Notwithstanding anything in this Agreement to the contrary, the extent of the liability Licensee contractually assumes under this Agreement is limited to those risks for which Licensee is covered by the State of Washington Self -Insurance Liability Program and the Tort Claims Act, and (2) Licensee will only provide a defense to KVEC if the Office of the Attorney General of the State of Washington determines that (a) coverage for the costs of the same are within the scope of the coverage afforded to the Licensee by the State of Washington Self-[nsurance Liability advantageous to Licensee and the State of Washington to do so, Page 4 of 8 Initial for Licensee: _ initial for KVEC:1VA_0 K..ittitas Valley Event Center, License Agreement KVEC Control Number: KC4H-20 WSU Contract Number: 29068 [I.E. EXISTING SYSTEMS: KVEC will furnish built-in public address systems and sound, heat or air conditioning, and light as provided by existing equipment and fixtures in the licensed premises during activity hours only. Any additional facilities or equipment required to furnish additional electrical current or sound to meet the needs of Licensee will be paid for by Licensee, provided, however, that none shall be installed unless agreed to by the authorized representative of KVEC in advance. No unauthorized hookups to any utilities shall be allowed on premises without approval of KVEC. II.F. PARKING: Designated parking for each event will be assigned by KVEC administration. Traffic control and RV/Camping verification is the sole responsibility of the Licensee. If due preparation and care is not exercised by Licensee, KVEC reserves the right to provide reasonably needed personnel, at the expense of the Licensee, to meet KVEC expectations of traffic and public safety needs. In all instances, fire lanes shall be kept open and parking shall not obstruct fire hydrants or fire stations. II.G. MUSICAL ENTERTAINMENT: Licensees who fall under the definition of Commercial Activity and provide musical entertainment, other than professional entertainment, must provide KVEC a copy of ASCAP, BMI, and/or SESAC permits. II.H. FORCE MAJEURE: In any case where either Party is unable to fulfill its obligations because of fire or other unavoidable casualty which is outside the affected Party's reasonable control, the contract with respect to the affected event(s) shall terminate. If such termination occurs before the license begins, KVEC will refund to Licensee any Reservation Fee heretofore paid by Licensee after deducting from such Reservation Fee any expenses incurred to that time by KVEC in connection with the affected event agreement. In the event such termination occurs during the term of this license, Licensee will pay to KVEC a prorate portion of the consideration plus any expenses incurred by KVEC to that time in connection with the affected event agreement; and KVEC will refund any part of the consideration already paid by the Licensee which exceeds such amount. In the event of such termination, the Parties hereby waive any claim for damages or compensation which might arise out of such force majeure. II.I. DEMOLITION, RECONSTRUCTION: KVEC reserves the right, notwithstanding any clause in a Facility License Agreement, and without penalty, to cancel that agreement if KVEC wishes to develop or renovate any portion of the facilities. Notification of cancellation shall be in writing and shall be timely. In the event that a Facilities Lease Agreement is cancelled for this reason, Licensee shall be refunded in whole, any Reservation Fee or other consideration provided to secure the use of a space or facility. II.J. TICKETS: If Licensee's use of the licensed premises involves an event for which tickets are sold to the public, then the event will be defined as a Commercial Activity and subject to the Commercial Use license fee of twenty percent (20%) of ticket sales. The manner of purchasing, selling and accounting for such tickets shall be set forth by KVEC, unless otherwise agreed to herein above. 501 Non -profits are exempt from the Commercial Use License Fee. II.K. PROMOTION AND ADVERTISING: KVEC shall have no responsibility, of whatever nature or kind, to promote or advertise in any manner whatsoever the Event(s), Neither Licensee nor any of its agents or employees shall, in any promotion or advertisement for the Event or otherwise, in any way state, suggest, or imply that KVEC or any of its employees, agents, or departments, is in any way affiliated with the Event(s). This restriction shall not prohibit statements which indicate merely where the event is to be held. All advertisements or promotions whether in visual or audible form that include the facility name shall use "Kittitas Valley Event Center". KVEC is not authorized to use the marks, logos, or brand of Licensee without the express written permission of an authorized representative of WSU. ILL. PERSONNEL: It shall be the responsibility of Licensee to provide all personnel needed during the Term, except that KVEC has the right to provide personnel for designated positions. Licensee agrees to pay for any reasonably required services, facilities, equipment, materials, technicians, security, electricians, or other persons, services, or items provided by KVEC in order to properly operate the premises during authorized Events. Such shall be paid for at the prevailing rates at the time of the activity(s) or as otherwise specified herein and shall, where appropriate, include overtime pay. If KVEC determines that all or any of the personnel or other items listed herein are needed to operate the premises, such determination shall be conclusive as between the parties, and Licensee, and its agents and employees, shall in no way interfere with the personnel designated by KVEC. Nothing herein shall be deemed to render KVEC responsible for the Event(s). In addition to all other personnel Licensee desires to have present, it shall specifically be the responsibility of Licensee to ensure that adequate emergency medical personnel is present at all times during the Event(s). Seven (7) days prior to the beginning of the Event, Licensee shall inform KVEC of the emergency medical personnel it is to supply. Prior to the Event(s), KVEC shall notify Licensee of the personnel to be supplied by KVEC. Nothing herein shall be construed to create an employer/employee relationship or partnership between KVEC and Licensee or any other person or entity mentioned hereunder and no such other person or entity Page 5 of 8 Initial for Licensee: Initial for KVEC:147--2 Kittitas Valley Event Center, License Agreement KVEC Control Number: KC41-1-20 WSU Contract Number: 29068 shall have any claim, of whatever nature or kind, for any employment benefits of whatever nature or kind against KVF,C. Licensee will at all times maintain workers compensation insurance on all its employees. II.M. EVENT MONITORING: KVEC reserves the right of entry onto the licensed premises for the purpose of monitoring compliance with all stated policies and conditions of the license agreement. Further, KVEC reserves the right of entry to perform repairs or improvements providing that the entry shall not unreasonably interfere with Licensee's operation of their event. KVEC reserves the right to determine a condition of emergency and to act accordingly. II.N. ALCOHOL: Licensee is responsible for complying with all laws of the State of Washinb*ton and the City of Ellensburg concerning the consumption of alcoholic beverages on public property. ■ NO ALCOHOL WILL BE PROVIDED OR PAID FOR BY LICENSEE AT THE EVENTS PURSUANT TO THIS AGREEMENT. Initial:_ II.O. INCIDENT REPORTING: KVEC management is to be notified immediately of any incident that occurs during the event. Please report all injuries or accidents to persons, property, violence, theft, fire, or hazardous conditions of any kind. II.P. ASSIGNMENT: No portion of this license, or any rights or responsibilities thereunder, may be assigned or delegated by either Party without the prior written approval of the other Party. Licensee has no right to sublet any portion of the premises without the prior written approval of KVEC. II.Q. DISCRIMINATION: The Parties, in the execution of this agreement, shall in no way discriminate in any manner on the basis of sex, race, national origin, sexual orientation, religion, age, disability, or other legally protected characteristic, and shall abide by all applicable state, federal, and local laws governing same. II.R. AMENDMENTS AND REVISION: This Contract cannot be amended, modified, supplemented, or rescinded except in writing signed by KVEC and Licensee. No waiver of any provision of this Contract shall be valid unless such waiver is in writing and signed by KVEC. Further, such waiver or failure to enforce a clause of this agreement shall not be construed to be a permanent waiver of future rights unless specifically stated such in writing and signed by the authorized representatives of the Parties. II.S. BINDING: This Contract shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. II.T. ENFORCEMENT: The failure by either Party to enforce at any time any of the provisions of this License Agreement, or any rights with respect thereto, or to exercise any election herein provided shall in no way be considered to be a waiver of any such provisions, rights, or elections, or in any manner affect the validity of this License Agreement, and shall not preclude that Party from availing itself of such at any time. II.U. VENUE AND CHOICE OF LAW: In the event that any litigation should arise concerning the construction or interpretation of any of the terms of this Agreement, the venue of such action of litigation shall be in the Superior Court of the State of Washington in and for the County of Kittitas. This Agreement shall be governed by the law of the State of Washington. ILV. ADA COMPLIANCE: The Parties will establish and implement policies and procedures, take all needed steps, and provide all necessary personnel to ensure that the Activity(s) are accessible to individuals with disabilities as required by law. This will include, but not be limited to, informing individuals with disabilities of accessible areas in and features of the premises. II.W. ACTIVITIES AND ADVERTISING: The Licensee shall keep all activities and advertising matters within the space designated and shall place no advertising on the outside of the permanent buildings without the KVEC's permission. All advertisement that includes KVEC as the location must announce or list the facility location as "Kittitas Valley Event Center", unless express written permission is obtained from KVEC to use other marks. II.X. TERM: The term of this agreement shall commence on the date both signatures are obtained in the "Approval of Agreement" section, and continue for a period of three (3) years unless terminated sooner as provided herein. Upon the expiration of the term, this agreement shall cease unless explicitly extended via modification executed by the parties. This License Agreement constitutes the entire understanding and agreement among the parties hereto with respect to the subject matter hereof and contains all of the agreements among the parties with respect to the subject matter and supersedes and replaces all agreements, both oral and written. There are no other arrangements, understandings, restrictions, representations, or warranties among the parties hereto. Page 6 of 8 Initial for Licensee: — Initial for KVEC: K-ittitas Valley Event Center, License Agreement Attachment A Event Dates and Schedules by Facility Facility Usage covered by I.C.2.1 KVEC Control Number: KC4H-20 WSU Contract Number: 29068 Event Date(s) Facility Use Schedule Time 4-H SUPER SATURDAY 1/11/2020 ARMORY (ALL SPACES), 8AM-5PM UMTANUM HALL SHOOTING SPORTS FAIR QUALIFIER 2/29, 3/1/2020 UMTANUM HALL, 8AM-5PM YAKIMA VILLAGE 4-H HORSE SAFETY TRAINING 3/14/2020 BLOOM, COLOCKUM 8AM-5PM ROOM 4-H BEEF PRE -SHOW 3/28/2020 BLOOM, COLOCKUM 6AM-5PM ROOM _ ELEMENTARY AG APPRECIATION DAY 3/31/2020 BLOOM, COLOCKUM 8AM-3PM ROOM, UMTANUM HALL 4-H SPRING LEADERS SHOW 5/2/2020 BLOOM,COLOCKUM 8AM-5PM ROOM 4-H HORSE JUDGING CLINIC 5/4/2020 BLOOM 6PM-9PM 4-H POULTRY SHOW 5/9/2020 WESTERN TOWN #4, WT 8AM-5PM COURTYARD 4-H RABBIT/CAVEY PRESHOW 6/6/2020 WESTERN TOWN - ALL 8AM-5PM 4-H SHEEP, GOAT, LLAMA/ALPACA 6/13/2020 BLOOM, COLOCKUM 6AM-6PM PRESHOW ROOM 4-H SWINE WEIGH IN 6/14/2020 BLOOM 12PM-5PM 4-11 JUDGING CLINIC 6/27-6/28/2020 BLOOM 8AM-5PM 4-H HORSE PRESHOW 7/24-7/26/2020 BLOOM, COLOCKUM 6AM-8PM ROOM, RODEO ARENA 4-H HORSE FAIR 8/20-8/23/2020 10/8/2020 BLOOM, RODEO ARENA TEANAWAY HALL, 6AM-9PM 1PM-9PM 4-H FAIR CARCASS AWARDS KITCHEN 4-H DOG CLUB(S) PRACTICE NIGHTS THURSDAYS HUNT MEMORIAL DOG I 6PM-8PM (LEADER MUST RESERVE IN ADVANCE (MARCH -SEPT.) ARENA WITH KVEC OFFICE) 4-H REGULAR CLUB MEETINGS (MAX 12 AS RESERVED AVAILABLE SPACE AS VARIES PER YEAR PER CLUB) (LEADER BY CLUB WITH 7 DETERMINED BY KVEC RESPONSIBLE FOR CLEANING OF ROOM DAYS ADVANCE AFTER EACH MEETING) NOTICE 4-H CLUB PROJECT MEETINGS (PROJECTS AS RESERVED AVAILABLE SPACE AS VARIES MUST BE IDENTIFIED AT TIME OF BY CLUB WITH 7 DETERMINED BY KVEC RESERVATION) (LEADER IS RESPONSIBLE DAYS ADVANCE FOR CLEANING ROOM AFTER EACH NOTICE MEETING Page 7 of 8 Initial for Licensee: Initial for KVEC: Kittitas Valley Event Center, License Agreement Facility Usage covered by I.C.2.2 KVEC Control Number: KC41-1-20 WSU Contract Number: 29068 Event Dates Facility Use Schedule Time Facility Fee BITS & BUCKLES SCHOOLING SHOW 4/11/2020 BLOOM 8AM-8PM $189/DAY MONDAY NIGHT RIDES 6/22,6/29, 7/20, 7/27, 8/3 BLOOM 7PM-9PM (2HRS PER RIDE) $34.80 PER SCHEDULED 2HR RIDE 4-H RECRUITMENT SHOW 9/26/2020 BLOOM 8AM-8PM $225 Page 8 of 8 Initial for Licensee: "T`Y. Initial for KVEC: