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Home My WebLink AboutLT-2020-026LT -2020-026- K E E N -C I D E R 2O2O LODGING TAX SERVICES AGREEMENT BETWEEN KITTITAS COUNTY AND KITTITAS ENVIROMENTAL EDUCATION NETWORK This Contract, effective January t,2O2O is made and entered into by and between KITTITAS CoUNTY ("County"), a subdivision of the State of Washington, and K|TTITAS ENVTRoMENTAL EDUCATION NETWORK ("Contracto r"l, fot the 2020 Windfall Cider Fest & Roots Music ("Event,,). WHEREAS, the purpose of this Agreement is to provide for activities and expenditures designed to increase tourism, NoW THEREFORE, in consideration of the terms and conditions contained herein, or attached and incorporated and made a part hereof, the County and the Contractor mutually agree as follows: Section 1. Scope of Work. a. Contractor shall provide the services and staff described in its Application for Lodging Tax Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit ',A,, which is attached hereto and incorporated herein by this reference. b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the following as required to perform the services, described in paragraph (a) above, in accordance with this Agreement: Personnel, labor and supervision; technical, professional and other services. All such services, property and other items furnished or required to be furnished, together with all other obligations performed, or required to be performed, by Contractor under this Agreement are collectively referred to herein as "Services.,, c. Contractor shall commence, perform and complete such Services in accordance with Exhibit "B" which is attached hereto and incorporated herein by this reference. Section 2.Pavment. a' As full compensation for satisfactory performance of the Contractor's Services, the County agrees to pay Contractor the sum of thirteen thousand seven hundred fifty dollars (S13,750) (Kittitas Co. lodging tax funding). b. Additional payment terms: The County will make payment to the Contractor only on a reimbursement basis, as receipts/invoices for any items including marketing and/or advertising are submitted to the County, not to exceed the sum of thirteen thousand seven hundred fifty dollars (S13,750) (Kittitas Co. lodging tax funding). c' Services/Expenses that are reimbursed must be dated during the current year and final date to submit reimbursements requests is January 15,2021after this date funds lapse. d. Requests for reimbursements must be submitted to: Kittitas County Auditor Attn: Auditor's Accounting 205 West 5th Ave - Suite 105 Ellensburg, WA 98926 _2020 County Lodging Tax Funding Agreement Page 7 LT -2020-026- K E E N-C I D E R a ud ito rsacco u nting(oco. kittitas.wa. us e. Reporting requirements of your events will be required on prescribed forms from the County Auditor. f.Contractor is eligible to claim reimbursement for the following items and amounts only: Advertising Chinook Entertainment Printing a a a g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and is further expressly denied funding for the following items as requested in the application as defined in Section 1(a): No venue fees. h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as no more than two reimbursement requests with supporting documentation. l. Contractors must complete the Lodging Tax Reimbursement online training course provided by the County Auditor's office prior to filing reimbursement claim. Requests for reimbursement will not be accepted by the County Auditor prior to the training being completed. The training may be found online at the Kittitas County Auditor's website at the fo I lowi ng add ress: http://www.co. kittitas.wa. us/a ud ito r/defa u lt.aspx Section 3. Performance bv Contractor. Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract performance of any Services to any other person or entity without the prior written consent of the County. Any such delegation or subcontracting without the County's prior written consent shall be voidable at the County's option. b. Contractor shall at all times be an independent contractor and not an agent or representa- tive of the County with regard to performing the Services. Contractor shall not represent that it is, or hold itself out as, an agent or representative of the County. ln no event shall Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the County. lt is understood that the Contractor and the Contractor's staff and employees are not employees of the County and are not, therefore, entitled to any benefits provided employees of the County. c. Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders, licenses, permits, and other requirements, now or hereafter in effect, of any governmental authority (including, but not limited to, such requirements as may be imposed upon the County and applicable to Services). Contractor shall furnish such documents as may be required to effect or evidence such compliance. All laws, ordinances, rules, and orders required to be incorporated into agreements of this character are incorporated into this Agreement by this reference. Contractor agrees to obtain all required licenses and permits, and further agrees to keep them in full force and effect during the term of this Agreement.d. The County and the Contractor agree that in fulfilling the terms and conditions of this _2020 County Lodging Tax Funding Agreement Page 2 LT -2020-026- K E E N -CI D E R Agreement neither shall discriminate on the basis of race, creed, color, national origin, age, sex, maritalstatus, or the presence of a physical, sensory, or mental handicap. e The Services shall at all times be subject to inspection by and approval of the County, but the County's making (or failure or delay in making) such inspection or approval shall not relieve Contractor of its responsibility to perform the Services in accord with this Agreement, notwithstanding the County's knowledge of defective or non-complying performance, or the substantiality or ease of discovering the same. Contractor shall provide the County with sufficient, safe, and proper facilities and equipment for such inspection and free access to such facilities. f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly furnish the County or its designee, or such Federal or State auditor with such information related to the Services as may be requested by the applicable governmental entity. Contractor shall preserve and maintain all financial records and records relating to performance of Services under this Agreement for six (6) years after contract termination. For such duration after the County makes final payment of compensation due hereunder, Contractor shall provide the County access to (and the County shall have the right to examine, audit and copy, with or without notice) all of Contractor's books, documents, papers and records related to the Services or this Agreement. g. Contractor understands and acknowledges that Contractor is solely responsible for its own reporting and accounting of all state, federal, social security, and local taxes, of every nature, arising from Contractor's performance of this Agreement. All compensation received by the Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in accord with the applicable IRS regulations. Section 4. Release- lnd emnitv. and Hold Harmless. The County assumes no liability for the Contractor's actions under this Agreement. Contractor releases and shall defend, indemnify, and hold harmless the County, its officers and employees, agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities, damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or may arise or be alleged to arise out of or by reason of this Agreement including: Any fault, negligence, strict liability or product liability of Contractor in connection with the Services for this Agreement; Any lien asserted upon any property of the County in connection with the Services for this Agreement; Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance, rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of any governmental authority; or o o a a Any breach of or default under this Agreement by Contractor. Section 5.pliance with Public Records Law. _2020 County Lodging Tox Funding Agreement Page 3 Lr -2020-026- K E E N -C I D E R a. ln compliance with Washington's public records law, the County will retain copies of any documents associated with this Agreement, which may be required by law unless legally exempt from such retention, for any applicable legally required retention period. b. ln the event a public records request is made to the County for documents created in relation to this Agreement, should legal uncertainty arise regarding the disclosability of any documents under federal or state public records laws, the County shall provide notice to Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow Contractor to seek a court injunction. c. The County specifically shall not be liable to Contractor for the County's release under public records laws of any documents not protected by trademark, copyright or other law. Section 6. lndu Insurance Waiver. With respect to performance of this Agreement and as to any claims against the County, its Additional lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 51 of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contractor's employees and agrees that the obligations to indemnify, defend and hold harmless provided in this Agreement extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is mutually negotiated by the parties to this Agreement. Section 7. lnsurance and Endorsements. a. The County may require through a request in writing that the Contractor provide the County with a certificate, binder, or policy of liability insurance, acceptable to the County in an amount specified by the County. b. Such liability insurance shall be such as will protect Contractor, its employees, agents and representatives, from all claims, losses, harm, costs, liabilities, damages and expenses arising out of personal injury (including death) or property damage that may result from performance of the Services or this Agreement, whether such performance is by Contractor or any of its employees, agents or representatives. c. Should the County require such liability insurance, the Contractor agrees to provide proof of insurance prior to commencing performance of this Agreement. d. Copies of the County's written request and the insurance documents provided by Contractor shall be attached to this Agreement and by this reference will be made part hereof. e. Where insurance is requested by the County, all liability insurance policies shall be endorsed to include the County as an Additional lnsured and shall stipulate that the insurance afforded by the policies shall be primary insurance, and that any insurance, self-insured retention, deductibles, or risk retention trusts maintained or participated in by the Parties shall be excess and not contributory to any other insurance maintained by the County. _2020 County Lodging Tdx Funding Agreement Page 4 LT -2020-026- K E E N -C I D E R Contractor shall furnish the County a certificate of insurance with Endorsement as evidence that the required policies are in full force and effect. Section 8. Termination The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon receiving such notice of termination, Contractor shall, except as otherwise directed by the County, immediately stop performing the Services to the extent specified in the notice. ln the event the County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of the date of the notice of termination. Section 9. Miscellaneous. a. Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or any right or interest in this Agreement without the County's prior written consent. b. This Agreement embodies the entire Agreement between the County and Contractor, and supersedes any and all prior oral or written communications, proposals, conditions, promises, representations, or understandings regarding the Services. No change, amendment or modification of any provision of this Agreement shall be valid unless set forth in a written amendment to the Agreement signed by both parties. c. Notice for any purpose under this Agreement, except service of process, shall be given by the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W. 5th Ave. Ste. 108, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by the County to the Contractor shall be given to the Contractor's address provided on the signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class, postage prepaid, certified mail, return receipt requested. d. The section and paragraph headings of this Agreement are for reference convenience only and are not intended to restrict, affect or be of any weight in interpreting or construing the provisions of such sections or paragraphs. e This Agreement may be executed in one or more counterparts and by facsimile, each of which will be deemed an original, but all of which together will constitute one and the same instrument. f. Contractor warrants to the County that the individual signing on Contractor's behalf has the requisite power and authority to enter into and to perform Contractor's obligations under this Agreement. Contractor further warrants to the County that Contractor has made no misrepresentation or misleading statement in connection with this Agreement, and is not in violation of any applicable law, ordinance, or regulation the consequence of which will or may materially affect Contractor's ability to perform its obligations under this Agreement. _2020 County Lodging Tox Funding Agreement Page 5 LT -2020-026- K E E N-CI D E R g. lf any term or condition of this Agreement or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect the other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this Agreement are declared severable. h. The exclusive venue for any action brought to enforce this Agreement or any of its terms shall be in Kittitas County, State of Washington. KITTITAS COUNTY BOARD OF coMMtsstoNERs CONTRACTOR ot LI Vi DL roner D AS TO FORM ry)L< lAddressl [Telephone] 6v1 (6 Clerk the Board l,iltll Deputy Prosecuting Attorney _2020 County Lodging Tax Funding Agreement Pdge 6 EXHIBIT ''N' CLTAC: Application for Lodging Tax Grant Funding Grant Application Workshop - 2019 * Submittal lnstructions & General lnformation * Dd you attend the Aant ApSication \Abrkshop - 2019 hosled by the ldttitas Ocunty Ounter of ftnnerce? G Yes CNo G Yes, I have read and understand Sttbnittal hstructions and General lnfix'nation for the 2019 Lodging Tax Oant Funding Flocess You are stronglyencouraged to compose your responses to the questions ofthis formwith a desktop text editor and save your work, then copy and paste the information into the form. You may also save a draft by selecting the button at the bottom of this page. When you do this you will be logged out and must log back in to continue. ln order to save a draft you will need to provide an email address and a password. After completing the save draft, you will be redirected to landing page containing a link to log back into the form. We suggest you save this link as a bookmark. The link will also be sent to you in an email. Organization I nformation Name of Organization * Kittitas Environmental Education Netrrvcrk (KEEN) Organization Address * Street Address 414 South Willow Street Address Line 2 oty Ellensburg Fbstal/Zip ftde 98926 Slate/ Flovince/ fugion WA Country US Website Federal Tax lD #* UBI #* Organization is a: * umaru.windfallciderfest. org 22-3849021 602-1 98-363 C Government Entiiy CI 501(c)3 C 501(c)4 C 501(c)6 e Other (Note: you must submit 501(c)3, 501(c)a, or 501(c)6 approval documentation.) Click here to view sample documents (redacted). Upload Proof of nS Conf of Exempt Status under 50i (c)3.pdf Organization Status * Acceptade file fornuts irrcludg: Jffi, FFor TIFF. Contact lnformation Last Name *Maes 46.61K8 First Mme*Sarah Phone Number*509-607-3944 kittitasee@gmail.com_ ..*Emarl Project or E'rent lnfcrmation ProjecVEvent Name* WindFall Cider Fest & Roots Music Frrant Flrlac Please provide any specific daies, or range of dates, on wirich your event or project will be heid. You may adci as many dates or date ranges as necessary. Event Dates Start Dates* 10i212020 ProjecVEvent Location * t\ew ut LJngutilg ProjecVEvent?* Amount of Funding Requested * Funding Request Max 46,560 Tourism Seasons* Application Questions: Part 1 Fromthe list bdori, what season willyour prdect enhance tourisn? Select any which ap$y l- Year'round (January - December) [i Off Season (November - February) 17 Shoulder Season (October or March - May) ll High Season (June - September) End Dates 101412020 Kittitas Valley Event Center - Western Tolun e Oiigoing Project/Eveni (lviore ihan foui'years in existence) 6 New ProjectlEvent (Four or feraer years in existence) $ 36040.00 lf you selected "GEoing FtojecVEienf' above this anount nay not exceed 10% of the tolal expense budget of this project. Please answer each question completely, in the order listed, Please include anysupporting data within the response narrative- 1 I ProjecUEvent Description Please provide a description of your project/event and identify the specific tourism audience/market that your organization will target with these funds. You must include an itemized list of exactly how any grant funds awarded will be utilized. Response 'l : ProjecVEvent*uescnptron WindFall Cider Fest and Roots Music is from 3-9pm ai Western Tounr on the grounds of the Kittitas Valley Event Center. Taps will open mid-afternoon, and the concert will start shortly ihereafter. The perfect pairing of cider & Music meet again to celebrate the colors of fall in the center of Washington Ciderhouses from Puget Sound, Wenatchee, yakima and around the region will bring enough varieties to make the most e4erienced taster sraoon. Four live bands, Bluegrass to Folk to Americana, will ovrn the outdoor stage. WindFall is an event for ages 21 and up. lD is required. WindFall is the grandest gathering of Cider in Central Washington. Tuelve cider houses will be doing their best to impress. Each cider house will bring iuo or three varieties for tasting. From dry to srmeet to hopped to fruited, herbed or flovriered, there's a cider for everyone. Local restaurants and concessions will offer plentiful handy food for every taste. Beer, vrine and soft drinks will also be available. Four live bands, noi entirely traditional, but deeply rooted. "And Roots Music" means Bluegrass-Americana-Folk will light up the Western Town courtyard stage and bring an energetic concert to WindFall" ln 2019 rrye welcomed: Head for the Hills from Boulder, Co., Fort Defiance from Nashville, young Feller from Leavenuorth, and Ellensburg's ovrlr Killdeer String Band. We are fortunate to u,ork with veieran music festival producers and add the Chinook "Where Great Music Meets the Greai Outdoors" elperience to the event. Though our event for 2019 rucn't have happened by the grant due date, it is well planned and hiiting the timeline. Ticket sales are brisk. Additional information can be made available shortly after Oct. 5. As the largest fundraiser for KEEN, this even{ will continue to shorarcase central Washington at the height of the fall season. Hard cider is the naiion's fastest growing beverage and that industry continues to growand gain fans around the region. Ciderhouses are now asking WindFall if they may aitend. Musicians are asking WindFall howthey can get a chance on the stage. Community members are asking howihey can get involved. Equal parts craft cider tasting and outdoor concert, WindFall appeals to a wide, adult audience. Travelers around the state have identified a newdestination event where they can "meet in the middle" with friends who live on the opposite end of l- 90. 2500 character linit List of lntended Use of Funds * Advertising $10,000 Chinook Entertainment $22,1 40 Venue Fees $1,400 Printing $2,500 2l Prolections of lncreased Tourism Please provide the following estimates of how any money received will result in increases in the number of people traveling for business or pleasure on a trip: 1. Away from their place of residence or business and staying overnight in paid accommodations; 2. To a place fifty miles or more away from their place of residence or business for the day or staying overnight; 3. or from another country or state outside of their place of residence or business. You must provide the evidence utilized in determining your projections. 1. Away fromtheir dace of residence or business and siaying overnight in paid acconnodations; Ticket sales to oui of area visitors (50 miles or more) as of 9126119 for the 2019 event are at 3/4 of total iicket sales. We have visitors registered from Portland, Missoula, South Dakota, Seattle, Tri-cities, Wenatchee, Coeur D'Alene, Spokane, Renton, Bonney Lake, Kirkland, Issaquah, and Nebraska. 2018 attendance data is attached. We expect that percentage of travelers to hold steady for 2020, or maybe increase. 2420 uill be our third Ciderfest and projections are difficult withoui a more estabiisheci hisiory. We will have updated 2019 numbers by the time of presentations io the CLTAC review meeting. 2500 character linit Using Cognito Forms for on-line ticketing, we are collecting all emails and mailing addresses of all tickets sold on line, and all sales of tickets, gift certificates and promotional give-avlays are also added to that database. 2018 attendance data is attached as an upload. ln addition, five of the tvrrelve cider houses have requested hotel information, adding ien rooms forthe weekend. The bands have reserved four rooms (8 people) of wfrich we are directly aware. Camping on site at the KVEC has been purchased by festival attendees in both 20'18 and 2019. Data is attached. With successful 2018 and 2019 events, we Wll have returning aitendees and increased new attendees. 2500 character linit 2.To a place fifty niles w nore away fromtheir $ace of residerne or business fo the day or stalng overniglrt; We epect our atiendance to grow in numbers, and people to stay longer. Adding the special Cidermaker Dinner Wll raise the potential overnight stays for Friday night by 17. (34% of capacity) WindFall is anticipating a higher attendance in 2020 as the event grourc and becomes an annual epectation. We anticipate '1,000 tickets, 44% of which will be coming from 50+ miles a\ €y. And by adding a Cidermaker Brunch on Sunday, that will also potentially increase overnights by another 10. (34% of capacity) Sticking with 34% travelers (some overnighters, some overnighters in paid accommodations) that could be as many as 238 iravelers from 50+ miles avray, for the tasting and music portion of the 750 who buy Fest passes. The "added eperience" tickets (Cidermaker's Dinner, Cider School, and Cidermaker Brunch) total capacity is 135. lf 34% of those guests travel 50 miles or more, that \r/ould be 45 people wlro will be spending one or tu,n nights. Collectively, ue are projecting about 500 to 750 tickeis for 2019. 2500 character linit Response 2.1 Projection * Response 2.'t*tvtdence Response 2.2:_.*HroJectron Response 2.2*Evt0ence Ticket sale repori from Congnito at the time of grant due date, indicate roughly 34 % of ticket buyers are from 50+ miles araay 2500 character linit Response 2.3:_.*Hrolectlon Response 2.3:*EVt0ence 3. or from another country or state (xjtside of their $ace of residence or business. Correspondence with ticket buyers has indicated that most of the out of state travelers are following the music. Some are already on their lray for vacation else\ /here and learned about the event and are stopping in Ellensburg and staying the night. 2500 character linit At the time this application is due, 10% of our ticket sales are from out of state, according to our on line ticket sales program. We have tickets sold for 201g to travelers from South Dakota, Montana, Oregon and ldaho. We e)eect that trend to increase. 2500 character linii Application Questions: Parl. 2 r3 3lMeasuring Results What tools will you use to measure your event's impact on tourism? Please be specific and provide examples. lnclude the following information: A. ls your projecVevent year-round or is it seasonal or date-specific? Go to definitions of terms. B. What strategies will you employ to assure you are attracting tourists from at least 50 miles arnay? C. What strategies will you use to assist in marketing all of Kittitas County as a tourist destination with your event/project funding request? Response 3: Measuring Results* Response 3 A: Measuring Resultsx V\hat tods w ill you use 1<r reasure your event's inpact on tourisrr? Hease be specific and provide exanples. WindFall is date specific, and \ re will be promoting further in advance and further av\Ey from Ellensburg, with more intensity, ihan in 20'19. Publicaiion advertising vvr'll be refined. Our p"(6s1*h1p wth Sip Nor-thWest and CiderCraft Magazines will begin earlier', and add print to their digita! presence. They will, at the conclusion of the publishing/financial cycle, provide lhe daia vr,irich will demonstrate their effectiveness (not available at iime of giant application). \tr/e will compile data frorn Cognito Forms and Square. We'll have that available during presentations to CLTAC in November. At the event this year, we will survey attendees, and in 2020 strive to improve the event and increase attendance through appropriate adjustments to the information gathered. Survey questions may include: -Zp code of residence? -a+arrinn +ha niah+CvrqJ,,,Y u,v ",v,,r; -With a friend or in paid accommodations? -Best part of the event? -What vrould you change? iAA^+ rrh, r;i t,^,. iil,^ +^ -i;t-vYttqt yruutu yuu il46 LU dvq I -Did you think the event raas uell organized? -Will you attend next year? -Will you invite friends to atiend with you? -ls ihere a band you recommend that you vrould travel io see? -Howdid you hear about this event? -What is the best uay for you to hear about events like this? -Will you spend any extra leisure time e4cloring Ellensburg and Kittitas County? We will have a supply of helpful publications, maps, and event schedules provided by the ChamberA,/isitor Center. 2500 character linit A. ls yo.rr projecUevent year-round or is it seasonal or date-specific? C Year Round C Seasonal (i Date Specific Ycrrr selection here should be supported by the dates you provided above. in the Floject or Erent lnfonratiur sectiff. Response 3 B: Measuring Results* Response 3 C: Measuring Results* Application Questions: Part 3 B. Wut strategies will you endoy 10 assure you are attracting iourists fromat least 50 niles away? We will again use diverse marketing businesses to achieve widespread print, digital, radio advertising targeted to our audience. We will wcrk closely again with Chinook Entertainment to schedule entertainment that is coming from outside the immediate region AND has a following that will travel. Bands with good marketing and loyal audience will be given preference over others. (Assuming everything else- howthey sound and wl-rat they cost- being equal) we have two local Kittitas county cider houses. cideries with established clientele and follorffers will have a higher priority than those with little or no marketing ability or fan base. Having cideries from out of state proved to be problematic due to the nature of WSLCB, but having vendors from Spokane, TriCities, the Olympic Peninsula, and around the state will happen again. Our partnership wiih Sip NorthWest and CiderCraft magalnes targets a very wide area (entire vr,est coast) but the publications are selective as to audience. Their subscribers are mostly in Washington, but are affluent tourists - craft beverage tourists. Their print magalnes are widely distributed, heavily along the l-5 corridor from Portland to Bellingham, in high end hotels, restaurants, winerys, breweries, etc. and their digital presence is far wider. Their goal is to sell the wtrole northvliest as a craft beverage vacation destination. They will provide data to us regarding location of interested people (that click through to our website) at the conclusion of ihis year's advertising plan. Our radio buy wiih Northwest Public Broadcasting is successful. Again, more complete data will be available after the 2019 event, though that is the source of informaiion which has led to several inquiries that turned to sales through our website email. 2500 character linii C \Ahat strategies will you use lo assist in narketing all of Kittitas County as a tourist destination with your evenVpojmt f unding requesi? On our u/ebsite, we have links to booking our partner hotel, and booking lodging through MyEllensburg. We also sell RV and camping on-site at the KVEC. Those links are all framed with a "you should take extra time and take a look around Kittitas County" message. That message has been reiterated through facebook posts which lead to the uaebsite lodging page and thus bookings. The ultimate purpose of this fundraiser event is to benefit our capital campaign, and get the Yakima Canyon lnterpretive Center built. That in itself is a big-picture, long-term tourist benefit. We rmnt people to take to heart ihe Kittitas Environmenial Education Netuork message, and become explorers of the Yakima Canyon, the Teanarmy Community Forest, the windfarm, Ginkgo state park, and all the rest. Our mission is to "Connect Community to Nature", and create life-long learners. We support outdoor recreation and education as a uorthwtrile eperience in Kitiitas Couniy. 2500 character linit 4lGollaboration lf your organization collaborates or has created partnerships with other organizations, groups, or other events, how is this accomplished? Collaboration *Our collaborations include uorking with Chinook Entertainment and Chinook Fest, and mutually beneficial relationships with twelve regional cider houses, a local winery and a local craft brerlrlrery. WSU's Master Cidermaker program has proven to be a great partner, and will increase their involvementfor 2A20. KEEN is a member of the KCChamber of Commerce and our all-voiunteer board brings connections with CWU, conservation groups and dovnrtourn business ov\ners. CWU Recreation and Tourism program will again be supportive, as will the Craft Brewing program. E>qrected and hoped for but not realized yet is a partnership with the North West Cider Association, the US regional organization promoting apples, groraers, cidei"makeis and disii"ibuiors from the l'.loi'ih'u'"est thi"oughou., the nation. U/ith ihem, Cidercraft, and WSU, we will be solidly set as a leader of cider events. 2500 character linit 5lFuture Plans Please explain what plans exist to allow this project to become self-sustaining. lnclude any plans for ticket sales, event sponsors, and other cost-recovery mociels. Future Plans*We will do more research and identify more sponsorship deadlines, to secure partnerships of that nature earlier. . Tickei prices Wll increase incrementally, and ue will offer more facets that will attract more atiendees. Keeping great musicians is critical, and balancing wtrat's affordable with what's exciting and attractive to ticket buyers, will continue to be something that \^E monitor closely. CiderCraft/Sip and NW Cider Association have both indicated that they uould support (sponsor) a juried/competitive program, r,rvirich raould attract the very highest quality products from around the State. NW Cider Assn may help us negotiaie the pathuays to being able to offer out ofstate products. Beverage competitions charge entry fees, and that uould increase our income and boost our cachet. Which in turn vrould make us more attractive to sponsors. 2500 character linit Application Questions: Parl 4 6l Additional lnformation Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your project and its benefit to tourism. *- Additional lnformation 2018 was only our second Ciderfest, and the feedback rne heard was that it uras extremely raell planned and the feedback from ciderhouses, publications and others in the industry has been entirely positive. Many of them now have WindFall on their radar as having a capable team with good suppori from ihe Ellensburg/Kittitas County community. There are several connections wlrich have been identified that we will strengthen in the next planning process, and be able to take advantage of with more time and organization. But interest has been documented and the willingness of people to step out for such a memory-making getarcy event is proven. Attached is Chinook Enteriainment's proposal lor 2020. This event is designed to highlight the agricultural environment that is not only Kittitas County but all of Central Washington. lt draun atteniion to smaller family farms, and the increasingly diverse r,rays that our rural nature is sustained by producing orchard commodities in a ner,ver uays (that are actually really old). Cider is indeed trending, with a growing audience vrho support the market because: they like the flavor; they like the variety of flavors; they like that it's locally made; they like that small orchards are geiting a new lease on life; they like a frosiy adult beverage on a hoi day (and they're maybe a little iired of beer); they are avoiding gluten; ihey are focused on buying organic/local; they rr€nt to try making ii themselves; they \ Ent to share it with others. The music has also proven io be a great draw. Roots Music across the region coniinues to have a loyal audience, and in fact, attendance at Chinook Entertainment festivals is increasing. https://wuru.dailyrecordneras.comloutdoors/keen-connects-windfall-cider-fest-and- roots-music-is-abouVarticle 5d78b6f8-8126-5756-9c08-2681d316Bac1.html 2500 character liffit Supporting Documents Yat nay upload any supporting docurrents such as graphs, inages, diagrans, nerketing naterials, etc. 2O2O Cider Event_Option B.pdf 160.29K8 One week arrray email- WindFall.pdf 56.96K8 final poster.pdf 2.96M8 Ycu are allo/ved to subnit up to 3 single page (LE Lefter) docunents in JS FF or llFFfornat 7l Previous Lodging Tax Grant lnformation Previous Years Fhs your event received Lodging Tax funds in previous years? Awarded Lodging Tax 6 No, this event/project has noi previously received Lodging Tax FundingGrants* r yes, 1 year previous 6 Yes,2 years previous C Yes, 3 or more years previous How many participants and spectators attended last year's activity and/or will attend this year? Prior Year* 500 Projected * 1,000 How many days did/will your event occur? Prior Year*Projected * 3 How many paid ov'ei'night stays were andlor'"vill be booked as a result of youi project/event? Paid Overnights' Data Support Explain howthe room nights data above from the prior year uas collected and howthe projection for the next year is derived. (For example, if there vras a survey conducted for the prior year, eplain the methodology. For the projections, what are ihey based upon and how is that basis justified?) Prior Year* OU Prior Year Paid nr,^FAi^h+l^ O1-'.vvsr r rrvr rt o s(dy Response* Prior Year Paid Overnight Stay Data Application Questions: Part 5 Projected * 100 There WILL BE a survey for the "PRIOR YEAR" which has yet to happen. We are rana4ina .rA^t '., l,h^rr, ^q^! !1 far a|ra thr^^ ,.,^^l-^ h^{^-^ tL^ rlfi-iC^ll L^^^^-^rE|.JurL'rrg vvtrar vvc Ailuvv euuur, iur sUiE, i,"CC lvCeRS UUt-Uie i.iie VViiiUi-aii iiairijeiis, and trying to be honest (and optimistic, because it's newand a great idea) with the \ €y \,e are extrapolating information to present here, about 2020.|t is unfortunate timing, ihe grant due date and the event happening date coming in the wrong ut ucr - We epect to be able to report more fully at the personal presentations in November. We don't have any solid data to upload at this time. 2500 character linit. h addition to field above, you nay u$oad the evidence to support the pior years' roordnight infornation. 2018 Cider Fest Attendance.pdf 188.04K8 You nay upload up to three single pages (lJS Letter), of infornration. lf you a single rrutti-page docun€nt, only the fjrst three pages w ill be considered. The fdlow ing forncts, w ill b accepted: JFG, FCF or TIFF L3 SlFunding Does your organization have, or have you applied for, grant funding from other sources? lf not, why not? lf yes, please list the funding you have for the project, including any volunteer and in-kind sources in Question 9l Project Budget Overview. Funding sources and amounts wlrich have not yet been secured will be listed separately, in the fleld(s) directly below. Finally, uhat changes \,Duld occur if the project couldn't be funded? Other Funding *Does your organization have. or have ycu appilied for fundhrg from other sources? CYes GNo Eplanation * Funding Shortfalls* Matching Funds Percentage Verification of ln-kind Contributions 9l Project Budget Overview Please complete budget for this project/proposal. lf your agency operates independently of this project application it may not be necessary to submit the entire agency budget. You must submit a budget which specifically pertains to the project/event for which you are requesting funding and adheres to the basic budget format shown below The budget musi include anticipated revenues, ependitures, and any poiential profit or loss. For projects/events wtrich are ongoing for more than one (1) year, please also submit actuals from the previous three (3) years of operations (need not be consecutive) for the project/proposal if applicable. For any claimed in-kind contributions valued at $500 or more and related to marketing/advertising, you must submit verifying documentation which assures the contribution will be provided, For instance, if you are claiming in-kind contributions in the form of advertising match, a binding contract itemilng the matching value and obligating each party must be provided. ATTENTION: ln an effort to allow an adequate level of flexibility for all applicants, not all fields in the budget portion are required to be filled before this form is submitted. Providing all applicabte data is your responsibility, failure to do so will potentially jeopardize yaut application's chance for review lf noi, why not? We haven't applied for any funding from any of our proposed or promised 2020 sponsor partners simply because the 201 9 event hasn't happened. Hor,r,ever, Tree Top and Solarity Credit Union have both verbally promised to support next year, and their communiiy giving season (time to apply) is in November. CiderCrafi and Sip Magalnes have told us definitely they uant their names associated with this event, as has the NW Cider Association. I have estimated, based on our verbal conversations, the approximate amount of potential sponsorship from these knoi,rn partners below CiderCraft and Sip in pariicular are excited about this newevent and have indicated "we want to help make this a landmark event", and they will bring their industry contacis with them. 2500 character linit Wrat changes would occur if the pro,ject couldnt befunded? lf WindFall \ /as to not receive any lodging tax funding, rare rir,ould need to analyze which parts of the event to reduce. Likely NPR and Chinook Entertainment costs r,rould be reduced - that uould mean smaller name bands attending. Since none of the lodging tax can be used for food or drink, (which is half the theme of the overall event), WindFall raould probably have to choose smaller, less well-knovrar bands, hire a cheaper stage and have a lower quality show. That raould be a shame, since it appears that the initial interest from many people is the attraction of the knovvl bands. For instance, since u/e booked old salt Union as a headliner (for 2018) they have been touring the vrcst, and are now named as one of the rising stars in the bluegrass scene. until this event has a few years and a performance record, funding will be critical to get qualiiy entertainment, and to get the uord oui about it. 2500 charccter linit. 68.40 o//o ftis field will auio fill with the correct percentage based on your input to budget section bdo,v For any clained irkjnd conlributions valued at $500 or rrore and related to mrketingladvertising, you rrust subnit verifying docunentation which assures the contributjon will be provided. Budget Year Edit if necessary 2017 2018 2019 Revenues From Consolidated Lodging Tax Grant 202A LTAC Grant Funding All Other Revenues Past Actual 3 $ o.oo Past Actual 3 $ 0.00 $ 0.00 $ o.oo $ o.oo $ o.oo $ 0.00 Past Actual 2 $ 10,000.00 Past Actual 2 $ 10657.00 $ 453.00 $ 1000.00 $ $ 1263.00 $ 1000.00 Past Actual 1 $ 7,180.00 Past Actual 1 $ 0.00 $ o.oo $ o.oo $ o.oo $ o.oo $ o.oo Projected $ 36,040.00 Account Name Ticket Sales Merchandise (clothing and snacks) Sponsorships Donations (an opiion lrhen buying tickets) Bottle Shop Sales Scrips Projected $ 15000.00 $ 650.00 $ 3500.00 $ 500.00 $ 2500.00 $ 2500.00 I n-Kind Contributions (except volunteerism) Account Name Past Actual 3 $ o.oo Past Actual 2 $ o.oo Past Actual 1 $ o.oo Past Actual 1 1,276 Projected $ 0.00 Contributions of Volunteer Time Past Actual 3 Past Actual 2 Number of Hours 1,000 Projected 1,276 EvidenceofVolunteer Fleaseuploadasinglefilewhichofferseviclenceinsuppsloftheprojectedvolunteerhours. Contribuiions* windfallCiderFestVolunteerJusiification.pdf Calculated Value of Projected Volunteer Time $ 30,062.56 118.27KB Past Actual 3 $ o.oo Past Actual 2 $ 24373.00 Past Actual 1 $ 7180.00 Projected $ 90752.56Revenue Totals Expenses Account Name Supplies Printing Ticket Sale Fees Event Venue Fees Travel Food for Volunteers lnsurance Advertising Licenses Liquor Costs Entertainment (Chinook Fest) Expense Totals Profit & Loss Past Actual 3 $ o.oo $ o.oo $ 0.00 $ o.oo $ o.oo $ o.oo $ o.oo $ o.oo $ o.oo $ o.oo $ o.oo Past Actual 2 $ 32'18.00 $ 1314.00 $ 266.00 $ 1328.00 $'190.00 $ 122.00 $ 200.00 $ 5375.00 $ 70.00 $ 4000.00 $ 9000.00 Pasi Actual 2 $ 25083.00 Past Actual 2 $ -710.00 Past Actual 1 $ 0.00 $ o.oo $ 0.00 $ o.oo $ 0.00 $ o.oo $ o.oo $ 0.00 $ 0.00 $ o.oo $ o.oo Projected $ 5000.00 $ 2500.00 $ 350.00 $ 1400.00 $ 200.00 $ 200.00 $ 200.00 $ 10000.00 $ 70.00 $ 4500.00 $ 22140.00 Projected $ 46560.00 Projected $ 44192.56 Past Actual 3 $ o.oo Past Actual 3 $ o.oo Past Actual.l $ o.oo Past Actual 1 $ 7180.00 Application Certification The applicant here certifies and affirms: '1 . That it does not now, nor will ii during the performance of any contract arising from this application, unlawfully discriminate against any employee, applicani for employment, client, cusiomer, or other person who might benefit from said contract, by reason of age, race, color, ethnicity, sex, religion, military status, sexual orientation, creed, place of birth, or disability; 2. That it will abide by all relevant local, state and federal laus and regulations and; 3. That it has read the information contained in the lnstructions on pages 1 and2and understands and will comply with all provisions thereof. Certified by: Name*Sarah Maes Sign Applicant's Title*WindFall Master Fester 11 J.II'I'llHllAIr KAVENUE StsRVICBp. o. BOX 2508 C${CDnIATI, OE i[5201 Dat€;AllS0lmm KITmIn€ 8lir1n[Ro]tttEt[TlL BDtrCATrON wgrsoBx FQ BoX 587 Eq.T.EI\ISBURG, lrA g6925 DEPNNTI{ENT OT IEB INEASInY &ryIayer Idemtif lcatiorr Nlmrber: 22-384902r DIN; :.705306780I'0r3 Cdataet Fexgolr: IJ. flAY}TF BOAEE ID# 3],{62 Coil'tact felephoae l&rnober:(87?l A2e-5s00 Sullib (ftarity Statug: l?P(b, (rl (trI (v{) bear AlplicanE: Our letter daged ,XVI'Y 2OO2, ataled fpu rguld be exeqrt frnm Federal i.coroe tax unrler secl.lqo 501 (c) (gl of tbe futernal Reveuue Code, ard you would be treabed.as a publ.Lc cbarLty dltrfDg an advence nrliug pertod- Eased olr our recrc]roa and on tlre iaformacl.on 1'ou subnitt€d, we aFe pleaEed te eo$.fix'u Bhat yulr erc exeqrt, trnder aectior 5ol. (sl (31 of tshe Code, and ]Du areetasgifled ae a plrblle cbariay urldel| Eha coda FecBiort llated tn tha hcading of Eluig lettser- hrblicablon 55?, Iafi-Br€il41t Statua for Yanc org:anJ.aatlon, provideg detaLLed lnforrnation alout your righte and reolxldtibilLtias as ar exeryE organization. -You may r,equert a coBy'by calltrg tsJre eol.t-frse nlrmber f,or f,orrns, (8001 829-3575- Inforltat,loll l,o al'eo avalla]i].c 6.rrr ratefrat web SJ.te at www, ire "gov. If you have gerreraL gueatsloEs about, eXeqlt organlZatloaa, please qall our bol.].-free number Bhorra. in tbs"headlag bstsween 8:oo a-tn. ' 5:30 p-tlo. Eartern tlme. Pleaee keep thia lebter in ltour peruanriot re.cords. Sdncerel,y ysucrs, 6U ?. tr#^',,"*1 4/6 e . Lerrrsr DLrector, Hcemct orgariuaelcns nuliD,gs an.i[ AaireemeBta lJctEcr tO50 (DOlCdl i Service Agreement made as of 09 / 25 / tg between KEEN ("Purchaser") and Chinook Entertainment, LLC ("Producer") for the terms and conditions herein set forth. t. Event/Venue: Windfall Cider Fest Venue Address: 901 E. 7th Ave., Ellensburg, WA 98926 2. Service Agreement: Producer shall provide booking, contracting, advancing and payment to Artist(s) for below Engagement Date & Times. Producer shall provide booking and coordination of stage, sound, lights and technical engineers and make payment to those production vendor(s). 3. Engagement Date(s) and Time(s): TBD. Est. October 2020. Music runtime 4:00pm - 10:30pm. 4. Compensation: Purchaser shall pay Producer 522,1,40.00 Stage/Sound/Lichts S4,7oo.oo Entertainment (4 acts)S12,soo.oo Hospitality/Hotels (excludes drink tickets/scrip and meals) Si.,25o.oo Booking/Production Coordination Fees s3,690.00 5. Payment Terms: 50% deposit (S11,070.00) due July Lst, 2020. Balance (S11,070.00) due Day of Event. 6. Special Provisions: Purchaser to provide and pay for Artist Rider requirements not outlined in Compensation above. Failure to present the Event or lnclement Weather shall not relieve the Purchaser of the obligation to pay agreed upon compensation herein. This Agreement and any attachments including but not limited to "Additional Terms and Conditions", and any other addenda referenced incorporated herein constitute the entire agreement between parties, shall be governed by the State of Washington law, and may be modified only by signed writing. The persons signing below warrant they have authority to bind the parties to the terms of this Agreement. The Agreement will not be executed untilsigned by all parties below. 09/2s/2079 Authorized Representative Fresh Hop Committee Date Cody Beebe Chinook Entertainment LLC PO Box 309, Naches, WA 98937 s09.969.5930 TIN:46-29L8278 Date Chinook Entertainment I PO Box 309, Naches, WA 98937 Additional Terms and Conditions 1'. Purchaser agrees to furnish and pay for, at its own expense (a) on the date(s) and at the time(s) of the Engagement above mentioned all that is necessary for the proper presentation of Event, including but not limited to; a suitable, permitted location, necessary electricians, all licenses (including musical performing rights licenses), security, special police, ushers, ticket sellers, ticket takers, appropriate and sufficient advertising, (b) all music royalties in connection with Artists' regulatory company, (c) all sales and amusement taxes. 2. ln the event of sickness or accident to Artist or if a performance is prevented, rendered impossible or infeasible by any act or regulation of any public authority or bureau, civil tumult, strike, epidemic, interruption in or delay of transportation services, war conditions, emergencies or any other similar cause beyond the control of Artist, it is understood and agreed that there shall be no claim for damages by Purchaser and Artist obligations as to such performance shall be waived. ln the event of such non-performance for any of the reasons stated in this paragraph, if Artist is ready, willing and able to perform, Purchaser shall pay the full compensation hereunder, otherwise, the monies (if any) advanced to Artist shall be returned on a pro-rata basis. 3. lnclement weather rendering performance impossible, infeasible or unsafe shall not be deemed a force majeure event and payment of the agreed upon compensation shall be made not-withstanding. lf Purchaser and Artist disagree as to whether rendition of performance(s) is impossible, not feasible or unsafe because of inclement weather, Artist's determination as to performance shall prevail. 4. ln the event Purchaser refuses or neglects to provide any of the items or to perform any of the items or any of its obligations herein stated, and/or fails to make any of the payments as provided herein, Producer shall have the right to refuse to perform this contract, and to refuse performance by Artist. Producer shall retain any amounts therefore paid and Purchaser shall remain liable for the agreed upon Compensation herein set forth. 5. The entertainment presentation shall be billed and marketed in such order, form, size and prominence as directed by Producer on all advertising and publicity issued by or under the control of the Purchaser. Artist's name or likeness may not be used as endorsement or indication of use of any product or service nor in connection with any corporate sponsorship or tie-up or merchandising without Artist's prior written consent. 6. Purchaser shall not itself nor shall it permit others to record, broadcast, televise, photograph, or otherwise reproduce the visual and/or audio performances hereunder, or any part thereof without expressed written perm ission from the Artist's representatives. 7. Artist shall have the exclusive right to sell souvenir programs, ballet books, photographs, records and any and all types of merchandise including but not limited to articles of clothing, posters, stickers, etc. on the premises of the Event/Venue of performance without any participation in the proceeds by the Purchaser. 8. Unless stipulated to the contrary in writing, Purchaser agrees the Artist may cancel the engagement hereunder without liability by giving the Purchaser notice of at least sixty (60) days prior to the commencement date of the engagement hereunder. ln the event of cancellation by Artist as set forth in this paragraph, Producer shall make its best efforts to contract a comparable substitute and Purchaser shall not hold Producer liable, apply penalty or fees or withhold Compensation. 9. Artist shall have exclusive control over the production, presentation and performance of the engagement hereunder. Artist shall have the sole right, as Artist may see fit, to designate and change at any time the performing personnel. Purchaser agrees (a) to comply promptly with Artist's directions as to stage settings for the performance(s) hereunder, (b) that no performers other than those furnished by the Artist hereunder will appear on or in connection with the engagement without expressed written permission from the Artist's representative. 10. Nothing in this agreement shall require the commission of any act contrary to law or to any rules or regulation of any union, guild or similar body having jurisdiction over the services and personnel to be furnished by Artist or Purchaser hereunder. lf there is any conflict between any provision of this agreement and any law, rule or regulation shall prevail and this agreement curtails, modified or limited only to the extent necessary to eliminate Chinook Entertainment I PO Box 309, Naches, WA 98937 such conflict. Purchaser agrees to comply with all regulations and requirements of any union(s) that may have jurisdiction over any of the said materials, facilities, and personnelto be furnished by Purchaser. 11. Purchaser hereby warrants and represents that Purchaser has and will maintain in full force and affect, a general liability insurance policy with a reputable insurance company, licensed to do business in the State of Washington. Said policy must provide coverage in an amount of no less than Stw per occurrence for property damage and/or bodily injury. A certificate of insurance related to the coverage listed above shall be furnished by Purchaser upon request. 12. Purchaser hereby indemnifies and holds Chinook Entertainment as well as their respective agents, representatives, principals, employees, officers and directors, harmless from and against any loss, damage or expense, including reasonable attorney's fees, incurred or suffered by or threatened against Chinook Entertainment, LLC or any of the foregoing in connection with or as a result of any claim for personal injury or property damage or otherwise brought by or on behalf of any third party person, firm or corporation as a result of or in connection with the engagement, which claims does not result from the active and willful negligence of the Artist. 13. Chinook Entertainment, LLC acts herein only as agent for Artist and assumes no liability for any act of commission or omission on the part of either Artist or Purchaser. ln furtherance therefore and for the benefit of Chinook Entertainment, LLC, it is agreed that neither Purchaser nor Artist will name Chinook Entertainment, LLC as party in any civil action or suit arising out of, in connection with, or related to any act(s) of commission or omission of Purchaser, Artist or Chinook Entertainment, LLC. 14. This Agreement (a) cannot be assigned or transferred without the written consent of Producer, (b) contains the sole and complete understanding of the Parties hereto and (c) may not be amended, supplemented, varied, or discharged, except by an instrument in writing signed by both parties. The person executing this Agreement on Purchaser's behalf warrants his/her authority to do so, and such person hereby assumes liability for the payment of said Compensation in full. Signatures of the Parties, either electronic or transmitted by facsimile or e-mail, shall be deemed to be their original signatures for all purposes. Chinook Entertainment I PO Box 309, Naches, WA 98937 WindFall Cider Fest - One Week Away! With the weather this weekend, it's safe to say summer is officially over. We're happy you're choosing to celebrate (or mourn) the changing of the seasons with us. We're down to the last week before the event, and we hope you're as excited as we are. We're looking fonruard to seeing you on October 5th at the Western Village of the Kittitas Valley Event Center (free on-site parking at the corner of 8th and Alder). Gates open at 2:45, and cider starts pouring at 3. Speaking of cider, we've had a few last minute changes and we're excited to welcome Union Hill Cider Co. to our lineup. Whatever your tastes, you'll be sure to find something to your liking, with more than 10 cideries on-site. We'll also have beer and wine available, if that's your thing. We've got a great lineup of toe{apping, head-bobbing bands, hailing as close as Ellensburg and as far as Nashville. This ain't your grandpa's bluegrass! But we're sure he'd recognize the roots and rock out as much as anyone. Check out our bands and get pumped for next weekend! Just as a reminder, this is a 21+ event. You will need your lD at the door. We will have a list of registered attendees, so no need to print out your email confirmation. lf you can convince two more of your friends to pre-register online, we'll hook you up with some special swag at the bottle shop. Just have them enter your name as a promo code when they register. lf you are looking to make a weekend (or more!) out of your visit, please check out https://www.centralwashinqtoncolor.com/ with some great ideas for hiking, shopping, staying, and exploring. We love our County and know that you will too! Here's to harvesting fruits, daylight getting tighter, musical roots, and hard cider! Sarah Maes and the WindFall committee Kittitas Environm ental Education Network 12 Ciderhouses gather in Ellensburg for the biggest craft cider tasting event in central Washington Live Music Head for the Hills Fort Defiance Young Feller Killdeer String Band Craveable food in the CramerB HOME FURNISHINGS Presents @ ffif,d@r &tb/s hdnaofle October 5r ,,otg 3:oo pm-f:oo Kittitas Valtey Event Center Western Town Festivat Pass includes tasting glass and 6 pours $lS in advance or $4o atgate vtlvtlvy.windtallciderfe st.otg FdwardJones {ECW |l]|.coA.l Room from Ellenrburg Cenyor Win€r1l LIVE LIFE IN COLOR LastKorbuszewskiAbadAdamsonAlthauserAndersonAsburyBarrickBeedleBenderBergmanBerkasBrambleBrewerBroderiusBugnerBurkByers-KirschCaseyChissusClarkClemensClerfClintonCookCravenDaltonDidricksenDobbinsDriscollDunningEdwardsEklundEriksonfioritoFosterGabrielGareyGeeFirstLisaLindseyDianaGordonMeganAshleyHollyBrandiDustinEthanJenniferTedmanJimBobbiKeynaNicoleJanMeganAidanRo6ertaMikeMichelleHayleyKirstenChelseyPaulDanielRyleighDianeMadelynSusanandreaHaleyleslieMeganMariCoralDavidCityRentonPort orchardBonney LakeEllensburgOlympiaPeshastinyakimaEllensburgSpokaneEllensburgEllensburgEllensburgEllensburgEllensburgEllensburgEllensburgWinchesterEllensburgSnohomishEllensburgEllensburgEllensburgSpanawayOkanoganWenatcheeLas VegasEllensburgEllensburgKittitasRichlandKirklandEllensburgLeavenworthellensburgYakimaEllensburgOlympiaYakimaStateWashingtonWashingtonWashingtonWashingtonWashingtonWashingtonWashingtonWashingtonWashingtonWashingtonWashingtonWashingtonWashingtonWashingtonWashingtonWashingtonldahoWashingtonWashingtonWashingtonWashingtonWashingtonWashingtonWashingtonWashingtonNevadaWashingtonWashingtonWashingtonWashingtonWashingtonWashingtonWashingtonWashingtonWashingtonWashingtonWashingtonWashingtonStreet874|LWACO Place NE6450 E hilldale road6514 188th Ave E600 W. 11th Ave2309 Jackson Ave. NW3496 Hansel Lane217 s.36th ave7241,Charllon Road19L0 S Canyon Woods Lane1010 E 3rd Ave306 N Poplar St800 S Douglas St3550 Pheasant Ln.240 Brown Road705 Park Place8760 Parke Creek Rd1659 Woodside RdL10 w 6th Ave #13567L4 t24lh pl seL003 Chamith Lane1307 N VuecrestP.O. Box 150724809 34th Ave EPO Box 129808 Monroe St568 Lennox Drive1301 N main st.1900 N. Brooklane st. Aprt. K7208 N. Okanogan St., POB 6422894 Salk Avenue Apt 30210556 NE 133rd Pl.33L hazel lanePO Box 2031po box 7817901- Cresfields Rd1971Wilson Creek RD1055 Fir st se704 N.47th Ave.GibsonElizabethPO Box 9291Fiona110 W. 6TH AVE, #245CarolPO Box 2L645 Melton RdGilliomGodinhoGreeneShawnL0L2 Denny Ave GruberHaldema, Cassandraut St Apt L23ers PL SE,!llensb,!rlg, MonroeWashinglonWashin.gtonWashingtonWashington:ldaho!nRentonHaldema, Hamlin,Hartnsgs, MichelleAngelicaRichard' Savannah...,TimPeterTessa201 Union Ave SE Unit 2351101Jennie Circle101 N Pine St627 S 189th StPo box 885:P.O. Box 1162419 E Wallace Ave,Ell9n9bury-,Ellens!urguflenKittitasEllgngburgCoeur d AleneJohnsonJohnson,Johnson,Jo!1;9n: Bo!,rmllv,Janie'300 E Ma nitoba-Etf e,ns"pyrgAu.byrncle elumA-yburnELLENSBURGD9-sert AileEllensburgEl!-e_lsburgSe-attleBonney lakeSeattleSelgh,Mos-es LakeEllensburgYakimaYakimaEllensburgEllens!urgnRentonMissoula, EllensbuburgWalla WallaEllensburgElte,nspurgEtlensb,urg:5223Highland Dr SEWashingtonWagh!nqlon .Washingtonls!gnngton,P,! box:2613 P996Paulineike St SEZachary, PO BOX693Kathleen215 Pear Pl SWeanne1104 N B St..Killggle'Ko: KubanLeFavgLemusLenbe-rg.Lewis,Washington, Kaung:JeanneSheriEileenRayCarinaDaisyJoey2605 N. Columbia StshingtonshingtonrWashingtonWash812 NW 50th ST:OSt+ t88th ave eh Ave SWoRd982 Rd 4 N.W308 E Country Side Ave200 KittitasnRdWashlngtolWashingtonRodneyLind ,ElilabethLozano ,TaurinoMaenhout:JulieMaeshleena:Majidian'McCarter Patchr MaryamJenna, Betty:Charlie 308BrendaDuaneR9!d-YMollg-9T_gr-yMichelle'JessicaMorrisNeal, DeanNixOlsonSteveP.O. Box 17899421 Reecer Creek Rdi 1119 E. Franklin StreetPO B9x 785851 ,Lynnwood Ave NE:535 S 2nd St W303 N -Walnut Street,910 E 9th A,ve Apt 1E Bender RoadE Bender Rd, PO Box 828:1050 S. Union Ave;53L Fields Rd904 E. 2nd Ave.1LL E. Lexus Lane220 E Bender Rd945Lane113 E, gth Avenue2360 Howard Rd,904 E Manitoba AveWashingtonWashingtonWashingto_nWashingtonWashingtonWashingtonWashington'MontanaWashingtonashingtonWashingtonWashingtonWashingtonWashilMcKinney]y9!1i.ln9y:McPherson:M9ha!:MitchellOpedalPedersenrtqn!9Lene:WashingtonWashington P_gryPetersJoAnn1965 Thurston Ave NE1401 Skyline DriveOlympia. WashingtonSnohomish:Wqghl!stonWashington,{gshllgtonYakimaellensburgEllensbulg ,wasf ilglgnYakima,Washington.Wgg,hingtonWashingtonEllensburgQuantrilleCharlesQuinnRamsey,JulieR9lhje1RobisonPO box 595Athena1201 S Cloverdale St, Apt 612721 68th Ave SE359 S 76th AveStephen318 s mty daniels drRodriguezTerriRomfoLowellRosecra nsMelanieRuethNicholeCarriage LoopSnowmountain rdCypress Cti508 Ramona Avenue3611 e Kyllo rd2801Highway395 S113 W Joanna Place691,1,/2 N 50TH,ST2503 N Columbia st180 Pendleton Dr' : """':WenatcheeRushtonSalitaSchmidt,Segpan'seeber,shararMonika7oe:!!lgnsbulc:Seattle;,_Ellensburg,rf lelsbule, PuyallupRoadBurlingtonEllensburg,ElfengburgValleyEllensburgSEATTLEWashingtonWashington,WashingtonEllensburgWashingtonEtlgngburg'''' - ' "- "':Washingto,Wasf ingtoBrandonJerad,!|"-"-P.qfSilasSmithSmithSmithSt. JohnStetnerKatie,Tangsu ratThaswan, TaskerTimko:fitrs:Trujillo WiErinMichelelliamsVan Den Hoek rAndrewnBerkom AmandaVavrickaAnne.tlg .LoraleeKittitasWashingtonWashingtonwglhjnglgnWashington,W_as-hington:Washington'WashingtonWashingtonWashi;Wgshinglqn;WashingtonWashingtonwqshilg!91Washing!onSouth DakotaI Ch ristaJanicennEllensburgEllensburgPo box L334Washington,4203W Kennewick Ave Unit L5 , KennewickWashingtonVirdiZachRubalFqbvl, Co-norrJeffSt Apt #2EllensbuBlvd. Unit 2145lqggqyah7th AveEllensburg126th CT ne Apt 1206101 Wilson Creek Road lot 26122 M Street SE3916 N Potsdam Ave PMB# 1291 Sioux Falls1,41,19 SE 187th STWatkinsWatson'WatsonatsonTim,WhitcombWrightne. !en.t9,1,fllen9pg1sWashingtonKane351View Lane1804 N Walnut St Unit 3209 S SamnEllensburgEllensburgWashingtonAubrey:ChrisPO Box 858I9712 se 266th pl1603 N Glen DriveWashingtonKittitasWashington,CovingtonWashingtonEIlensburgWashington'KaitlynZi,nn . fellV519 23rd Ave Apt 4, SeattleWashington Kittitas County Lodging Tax Volunteer Match Cider Fest 2020 TasksVolunteer Name JillScheffer Stefanie Wickstrom Thatcher Montgomery Sarah Maes Landon Shaffer Gary Cox & Jerry Scoville Event Day Volunteers (20 people for 5 hours average) Board President, Event Planning, Design, Marketing, Promotions, Budgeting, Tracking, Purchasing, Ticket, and All Event Tracking and Reporting KEEN Board Treasurer - project financial oversight and management Event ticket sales management, coordination and reporting KEEN Board Member and Cider Fest Master Fester - all event details and planning extraordinaire KEEN Board Member, Volunteer Coordinator and Security lead KEEN Board Members at large - project oversight and financial oversight, event day assistance Rate* Hours 5 2s.43 220 s 2s.43 132 S 2s.43 64 S 2s.43 4oo 5 2s.43 s 2s.43 220 L20 120 set up, tear down, pouring, scrip taking and more s 2s.43 Total t276 *lndependent Sector Non. profit Volunteer Rate s Total 5,594.60 3,356.76 1,,627.52 s s s 10,I72.00 5,594.60 3,05L.60 3,051.60 S g2,448.6g s s $ Exhibit "B" Guidelines and Requirements for Expenditure Reimbursements from Lodging Tax Section 1. Branding Contractors who have been approved to utilize grant awards for advertising expenditures must incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism information as follows: A. Websites and Social Media Sites must include the County's and appropriate City's tourism website logo with an operational link to the site(s). The logo must be displayed on the contractor's home page, it must be sized no smaller than% inch in height, and must be surrounded by appropriate white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or appearance. B. Print Advertising and Online Displav Advertisins of all types ( including but not limited to newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party websites, streaming displays, etc.) must include the County's and appropriate City's tourism website logo. The logo must be sized no smaller than% inch in height, and must be surrounded by appropriate white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or appearance. C. Video Advertisins of all types (including but not limited to television, online, electronic kiosks, motion billboards, etc.) must include the County's and appropriate City's tourism website logo. The logo must be sized no smaller than% inch in height, and must be surrounded by appropriate white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or appearance. All logos and website information may be obtained by contacting the Director of Tourism, Kittitas County Chamber of Commerce. Section 2. Advertising Reimbursements Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere to the following guidelines and requirements for each type of advertising media utilized. A. Print Advertisins: L. Print advertising placed with any media provider which operates exclusively outside of Kittitas County may be reimbursed altO}% of the cost, including any production costs. To operate exclusively outside of Kittitas County, the provider must not be physically located in the County and/or not distribute any media within the County. 2. Print advertising placed with any media provider which operates inside Kittitas County may be reimbursed as follows: a. For date-specific events, advertising the day of the event and up to L0 days prior to the event may be reimbursed atIOO% of the cost, including any production costs. b. For seasonal or year-round events, or for date-specific events outside of the time- frame in Section 2 A, (2)(a) above, advertising reimbursement requests must include a statement from the media provider specifying the percentage distribution to areas outside of Kittitas County. Reimbursements will be allowed for the amount distributed outside of Kittitas County, including any production costs. B. Television Advertisins: L. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will be reimbursed at 100% of the cost, including any production cost. 2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will be reimbursed as follows: a. For date-specific events, advertising the day of the event and up to 7 days prior to the event may be reimbursed atI0O% of the cost, including any production costs. b. For seasonal or year-round events , or for date-specific events outside of the time- frame in Section 2 8,2(a) above, advertising may be reimbursed at the rate of 70% ot the total cost, including any production costs. C. Online Advertising: L. Online advertising and promotion may be reimbursed at 100% of the cost, including any production cost. 2. Streamed media (radio, television, other) requests for reimbursement must include a statement from the media provider specifliing the percentage of recipients which are outside of Kittitas County. Reimbursements will be allowed for the percentage distributed outside of Kittitas County, including any production costs. D. Direct Mail: t. Direct mail advertising may be reimbursed at 100% of the cost, including any production cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to receive reimbursement, a list of the addresses and a signed statement from the contractor that the list is accurate, or other proof of delivery, must be provided along with other req uired documentation. E. Flvers/Posters: 1.. Flyers or posters which are placed outside of Kittitas County may be reimbursed at 100% of the cost, including any production cost. ln order to receive reimbursement, a list of the locations where flyers or posters were posted outside of Kittitas County, a signed statement from the contractor that the list is accurate and a copy of the poster/flyer must be provided along with other required documentation. 2. Banners which are placed inside of Kittitas County may be reimbursed atL}O% of the cost, including any production costs. ln order to receive reimbursement, the banner cannot list a specified date or location. Request can only be made one time. 3. Signage (site layout use only) which are placed inside of the venue/facility of the event may be reimbursed at 100% of the cost, including any production costs. ln order to receive reimbursement, the signage cannot list specified date or location. Request can only be made one time. (i.e. ADA Parking /Parking, Loading Zone, Evacuation Route, Bathrooms, and Stage locations) Radio Advert L. Radio advertising placed with any media provider located outside of Kittitas County may be reimbursed at 100% of the cost, including any production cost. 2. Radio advertising placed with any media provider located inside of Kittitas County may be reimbursed as follows: a. For date-specific events, advertising the day of the event and up to 7 days prior to the event may be reimbursed at 10o% of the cost, including any production cost. b. For seasonal or year-round events , or for date-specific events outside of the time- frame in Section 2 F,2(al above, advertising may be reimbursed at the rate of 30% of the total cost, including any production costs. G. Ooeration imbursement: 1. Operation costs may be reimbursed Ljoo/o of the paid invoice cost. ln order to receive reimbursement operations invoice must an approved cost from the Consolidated Lodging Tax committee members list. lnvoice provided must include notation of payment with proof of payment. 2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed at t0O% of cost. ln order to receive reimbursement, a signed statement from the receiver along with other required documentation. Mileage reimbursement subject to IRS mileage reimbursement rates which may change annually. 3. ltems not eligible for reimbursement: a. Salaries of employees b. Capitol purchases- any item with 3+ years life and over $S,OOO.c. Licenses, permits, insurance, or credit card fees