HomeMy WebLinkAboutEquitable Sharing AgreementEquitable Sharing Agreement and Certification
NCIC/ORl/Tracking Number: WAO1 90000
Agency Name: Kiftitas County Sheriffs Office Type: Sheriffs Office
Mailing Address: 307 W. Umptanum Road
Ellensburg, WA 98926
Agency Finance Gontact
Name: Dawson, Kim S
Phone: 509-962-7089 Email: kim.dawson@co.kittitas.wa.us
Jurisdiction Finance Gontact
Name: Pless, Judy
Phone: 509-962-7502 Email:judy.pless@co.kittitas.wa.us
ESAC Preparer
Name: Dawson, Kim S
Phone: 509-962-7089
FY End Date:1213112019
OMB Number 1123-0011
Expires: December 31, 2021
Treasury Funds
Annual Certification Report
Summary of Equitable Sharing Activity Justice Funds
Email : kim.dawson @co. kittitas.wa. us
Agency FY 2020 Budget: $11,767,356.00
1 2
1 Beginning Equitable Sharing Fund Balance $0.00 $0.00
2 Equitable Sharing Funds Received $0.00 $0.00
3 Equitable Sharing Funds Received from Other Law Enforcement
Agencies and Task Force
$0.00 $0.00
4 Other lncome $0.00 $0.00
5 lnterest lncome $0.00 $0.00
6 Total Equitable Sharing Funds Received (rotat or tines 1-s)$0.00 $0.00
7 Equitable Sharing Funds Spent 6otar or tines a - n )$0.00 $0.00
8 Ending Equitable Sharing Funds Balance
(difference between line 7 and line 6)
$0,00 $0.00
l Department of Justice Asset Forfeiture Program participants are: FBl, DEA, ATF, USPIS, USDA, DCIS, DSS, and FDA
2Department of the Treasury Asset Forfeiture Program participants are: lRS, lCE, CBP and USSS.
Summary of Shared Funds Spent Justice Funds Treasury Funds
a Law Enforcement Operatlons and lnvestlgations $0.00 $0.00
b Training and Education $0.00 $0.00
c Law Enforcement, Public Safety, and Detention Facilities $0.00 $o.oo
d Law Enforcement Equipment $o.oo $0.00
e Joint Law EnforcemenVPublic Safety Equipment and Operations $0.00 $0.00
f Contracts for Services $0.00 $0.00
o Law Enforcement Traveland Per Diem s0.00 $0.00
h Law Enforcement Awards and Memorials $0.00 $0.00
I Drug, Gang, and Other Education or Awareness Programs $0.00 $0.00
Matching Grants $0.00 $0.00
k Transfers to Other Participating Law Enforcement Agencies $0.00 $0.00
I Support of Gommunity-Based Programs $0.00
m Non-Categorized Expenditures $0.00 $0.00
n Salaries $0.00 $0.00
Total $0.00 $0.00
Date Printed : 01 12812020 Page 1 ofS
Equitable Sharing Funds Received From Other Agencies
Transferring Agency Name Justice Funds Treasury Funds
Other Income
Other lncome Type Justice Funds Treasury Funds
Matching Grants
Matching Grant Name Justice Funds Treasury Funds
Transferc to Other Participating Law Enforcement Agencies
Receiving Agency Name Justice Funds Treasury Funds
Support of Community-Based Programs
Recipient Justice Funds
Non-Categorized Expenditures
Description Justice Funds Treasury Funds
Salaries
Salary Type Justice Funds Treasury Funds
Paperwork Reduction Act Notice
Under the Paperwork Reduction Act, a person is not required to respond to a collection of information unless it displays a
valid OMB control number. We try to create accurate and easily understood forms that impose the least possible burden on
you to complete. The estimated average time to complete this form is 30 minutes. lf you have comments regarding the
accuracy of this estimate, or suggestions for making this form simpler, please write to the Asset Forfeiture and Money
Laundering Section at 1400 New York Avenue, N.W., Washington, DC 20005.
Single Audit lnformation
lndependent Auditor
Name: Pless, Judy
Gompany: Kittitas County Auditor's Office
Phone: 509-962-7502 Email: judy.pless@co.kittitas.wa.us
Privacy Act Notice
The Department of Justice is collecting this information for the purpose of reviewing your equitable sharing expenditures.
Providing this information is voluntary; however, the information is necessary lor your agency to maintain Program compliance.
f nformation collected is covered by Department of Justice System of Records Notice, 71 Fed. Reg. 29170 (May 19, 20OO),
JMD-022 Department of Justice Consolidated Asset Tracking System (CATS). This information may be disclosed to contractors
when necessary to accomplish an agency function, to law enforcement when there is a violation or potential violation of law, or in
accordance with other published routine uses. For a complete list of routine uses, see the System of Records Notice as
amended by subsequent publications.
Date Printed : 01 12812020 Page 2 of 5
Were equitable sharing expenditures included on your jurisdiction's prior fiscal year's Schedule of Expenditures of
FederalAwards (SEFA)?
YES El No !
Prior year Single Audit Number Assigned by Harvester Database: 773291
Date Printed : 01 12812020 Page 3 of 5
Affidavit
Under penalty of perjury, the undersigned officials certify that they have read and understand their obligations under the
Guide to Equitable Sharing for State, Local, and Tribal Law Enforcement Agencies (Guide) and all subsequent updates, this
Equitable Sharing Agreement, and the applicable sections of the Code of Federal Regulations. The undersigned officials
certify that the information submifted on the Equitable Sharing Agreement and Certification form (ESAC) is an accurate
accounting of funds received and spent by the Agency.
The undersigned certify that the Agency is in compliance with the applicable nondiscrimination requirements of the following
laws and their Department of Justice implementing regulations: Title Vl of the Civil Rights Act of 1964 (42 U.S.C. g 2000d ef
seg.), Title lX of the Education Amendments of 1972 (20 U.S.C. S 1681 ef seg.), Section 504 of the Rehabilitation Act of 1973
(29 U.S.C. S 794), and the Age Discrimination Act of 1975 (42 U.S.C. S 6101 ef seq.), which prohibit discrimination on the
basis of race, color, national origin, disability, or age in any federally assisted program or activity, or on the basis of sex in any
federally assisted education program or activity. The Agency agrees that it will comply with all federal statutes and regulations
permitting federal investigators access to records and any other sources of information as may be necessary to determine
compliance with civil rights and other applicable statutes and regulations.
Equitable Sharing Ag reement
This Federal Equitable Sharing Agreement, entered into among (1) the Federal Government, (2) the Agency, and (3) the
Agency's governing body, sets forth the requirements for participation in the federal Equitable Sharing Program and the
restrictions upon the use of federally forfeited funds, property, and any interest earned thereon, which are equitably shared
with participating law enforcement agencies. By submitting this form, the Agency agrees that it will be bound by the Gulde and
all subsequent updates, this Equitable Sharing Agreement, and the applicable sections of the Code of Federal Regulations.
Submission of the ESAC is a prerequisite to receiving any funds or property through the Equitable Sharing Program.
1. Submission. The ESAC must be signed and electronically submitted within 60 days of the end of the Agency's fiscal year.
Electronic submission constitutes submission to the Department of Justice and the Department of the Treasury.
2. Signatories. The ESAC must be signed by the head of the Agency and the head of the governing body. Examples of
Agency heads include police chief, sheriff, director, commissioner, superintendent, administrator, county attorney, district
attorney, prosecuting aftorney, state attorney, commonwealth attorney, and attorney general. The governing body head is the
head of the agency that appropriates funding to the Agency. Examples of governing body heads include city manager, mayor,
city council chairperson, county executive, county council chairperson, administrator, commissioner, and governor. The
governing body head cannot be an official or employee of the Agency and must be from a separate entity.
3. Uses. Shared assets must be used for law enforcement purposes in accordance with the Guide and all subsequent
updates, this Equitable Sharing Agreement, and the applicable sections of the Code of Federal Regulations.
4. Transferc. Before the Agency transfers funds to other state or local law enforcement agencies, it must obtain written
approval from the Department of Justice or Department of the Treasury. Transfers of tangible property are not permitted.
Agencies that transfer or receive equitable sharing funds must perform sub-recipient monitoring in accordance with the Code
of Federal Regulations.
5, lnternal Gontrols. The Agency agrees to account separately for federal equitable sharing funds received from the
Department of Justice and the Department of the Treasury, funds from state and local forfeitures, joint law enforcement
operations funds, and any other sources must not be commingled with federal equitable sharing funds.
The Agency certifies that equitable sharing funds are maintained by the entity that maintains the Agency's appropriated or
generalfunds and agrees that the funds will be subject to the standard accounting requirements and practices employed by
the Agency's jurisdiction in accordance with the requirements set forth in the Gurde, any subsequent updates, and the Code
of Federal Regulations, including the requirement to maintain relevant documents and records for five years.
The misuse or misapplication of equitably shared funds or assets or supplantation of existing resources with shared funds or
assets is prohibited. The Agency must follow its jurisdiction's procurement policies when expending equitably shared funds.
Failure to comply with any provision of the Gurde, any subsequent updates, and the Code of Federal Regulations may subject
the Agency to sanctions.
6. Single Audit Report and Other Reviews. Audits shall be conducted as provided by the Single Audit Act Amendments of
1996 and OMB Uniform Administrative Requirements, Costs Principles, and Audit Requirements for FederalAwards. The
Agency must report its equitable sharing expenditures on the Schedule of Expenditures of FederalAwards (SEFA) under
Catalog of Federal Domestic Assistance number 16322 for Department of Justice and 21.016 for Department of the
Treasury. The Department of Justice and the Department of the Treasury reserve the right to conduct audits or reviews.
Date Printed:0112812020 page 4 of 5
7. Freedom of Information Act (FOIA). lnformation provided in this Document is subject to the FOIA requirements of the
Department of Justice and the Department of the Treasury. Agencies must follow local release of information policies.
8. Waste, Fraud, or Abuse. An Agency or governing body is required to immediately notifi7 the Money Laundering and Asset
Recovery Section of the Department of Justice and the Executive Office for Asset Forfeiture of the Department of the
Treasury of any allegations or theft, fraud, waste, or abuse involving federal equitable sharing funds.
Civil Rights Cases
Agency Head
Name:Myers, Clay
Title: Sheriff
Email: clay. myers@co.kittitas,wa. us
Signature: Submitted Electronically Date: 01128t2020
To the best of my knowledge and beliel the information provided on this ESAC is true and accurate and has been reviewed and authorized by the Law
Enforcement Agency Head whose name appears above. Entry of the Agency Head name above indicates his/her agreement to abide by the Guide, any
subsequent updates, and the Code of Federal Regulations, including ensuring permissibility of expenditures and following all required procurement policies
and procedures.
Governing Body Head
Name: Wachsmith, Brett
Title: Chairman
Email: breft.wachsmith@co.kittitas.wa.us
Signature:Submitted Electronically Dale: 0112812020
To the best of my knowledge and belief, the Agency's current fiscal year budget reported on this ESAC is true and accurate and the Governing Body Head
whose name appears above ce(ifies that the agency's budget has not been supplanted as a result of receiving equitable sharing funds. entry of tne
Governing Body Head name above indicates his/her agreement to abide by the policies and procedures set forth in the Guide, any subsequent updates, and
the Code of Federal Regulations.
! I certify that I have obtained approval from and I am authorized to submit this form on behalf of the Agency Head and the
Governing Body Head.
ng year: (1) has any cou ora n agency issued any finding,
judgment, or determination that the Agency discriminated against any person or group in
violation of any of the federal civil rights statutes listed above; ot (21has the Agency entered
into any settlement agreement with respect to any complaint filed with a court or administrative
agency alleging that the Agency discriminated against any person or group in violation of any of
the federal civil rights statutes listed above?
n ves E tto
Date Printed : 01 12812020 Page 5 of 5
Kittitas County
Review Form
Grants & Contract Agreement
Today's Date
February 3,2020
Agenda Date
Febru 1.8,2020
Fund/Department
30 / Sheriff
Contract/G rant lnformation
Financial lnformation
Budget lnformation
Pass Th lnformation
Contract /Grant Agency: Request to Acknowledge the Equitable Sharing Agreement and Certification
Form for FY2019 (sH20-001, c/R sH07-016)
Period Begin Date: NA Period End Date: NA
Total Grant/Contract Amount: S0
Grant/Contract Number: SH20-001-
Contract/Grant Summary: The attached Equitable Sharing Agreement and Certification form is related to the
original 2007 Federal Equitable Sharing Agreement.
This Equitable Sharing Agreement and Certification is an annual report only
TotalAmount NA State Funds NA Federal Funds S0
Percentage County Funds NA Matching Funds NA CFDA# NA
ln-Kind NA
Explain
ls Equipment being purchased? NO Who owns equipment?
New Personnel being hired? NO Contact HR hiring - reporting requirements
Future impacts or liability to Kittitas County: NA
Budget Amendment Needed?Yes ! attach budget form No G Why not - No revenue to report
New Division Created? No
Revenue Code NA
Expense Code NA
Agency to Pass Through NA
Amount to Pass Through s
Sub-Contract Approved Date
Grant/Contract Review Page 1
Prosecutor Review
Has the Prosecutor reviewed this agreement?Yes bl ruo L_.lcRMAs #48331
County Departments lm d
Submitted
Auditor Facilities Maintenance
lnformation Services Human Resource
Prosecutor Treasurer
Signature: Uar- r7?,./-t r) -Date: ga t-l - ja Art
Department: Sfi'eriff '
Assignment of Trackin lnformation
Auditor's Office
Human Resource
Prosecutor's Office j IP
Who Signed the grant application
Reviewer Date
Grant/Contract Review Page 2