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HomeMy WebLinkAboutSH19-031 USFS OPERATING PLAN AND FINANCIAL PLANUSDA Forest Service OMB 0596-0217 FS -1500-19 MODIFICATION OF GRANT OR AGREEMENT PAGE OF PAGES I 1 3 1. U.S. FOREST SERVICE GRANT/AGREEMENT NUMBER: 2. RECIPIENT/COOPERATOR GRANT or3. 3. M MODIFICATION NUMBER: 19 -LE -11061700-009 (Kittitas County AGREEMENT NUMBER, IF ANY: Cooperative Law Enforcement 4. NAMEIADDRESS OF U.S. FOREST SERVICE UNIT ADMINISTERING 5. NAME/ADDRESS OF U.S. FOREST SERVICE UNIT ADMINISTERING GRANT/AGREEMENT (unit name, street, city, state, and zip + 4): PROJECT/ACTIVITY (uni(name, street, city, state, and zip + 4): Amy Verellen Laurence Olson, Patrol Captain Okanogan -Wenatchee National Forest Okanogan -Wenatchee National Forest 215 Melody Lane 215 Melody Lane Wenatchee, WA 98801 Wenatchee, WA 98801 Telephone: (509) 664-9231 Telephone: (509) 664-9236 FAX: (509) 664-9281 FAX: (509) 664-9283 EMAIL: amy.verellen@usda.gov EMAIL: laurence.olson(@usda.g_ov, 6. NAMEIADDRESS OF RECIPIENT/COOPERATOR (street, city, state, and zip + 7. RECIPIENT/COOPERATOR'S HHS SUB ACCOUNT NUMBER (For HHS 4, county): payment use only): Kittitas County Sheriffs Office 307 W. Umptanum Road N/A Ellensburg, WA 98926 8. PURPOSE OF MODIFICATION CHECK ALL This modification is issued pursuant to the modification provision in the grant/agreement THAT APPLY: referenced in item no. 1, above. CHANGE IN PERFORMANCE PERIOD: ® CHANGE IN FUNDING: Add $47,960.00 ®j ADMINISTRATIVE CHANGES: New County Sheriff from Dana to Myers ® OTHER (Specify type of modification): See item no. 9, below. Except as provided herein, all terms and conditions of the Grant/Agreement referenced in 1, above, remain unchanged and in full force and effect. 9. ADDITIONAL SPACE FOR DESCRIPTION OF MODIFICATION (add additional pages as needed): This modification is to add the 2020 Annual Operating and Financial Plan and update contacts. Any previously obligated funds remain available. The following provisions are added to reflect this modification: A. PAYMENT/REIMBURSEMENT. The U.S. Forest Service shall reimburse the Cooperator for the U.S. Forest Service's share of actual expenses incurred, not to exceed $47,960.00 as shown in the Financial Plan for this modification. The U.S. Forest Service shall make payment upon receipt of the Cooperator's monthly invoice. Each invoice from the Cooperator shall display the total project costs for the billing period, separated by U.S. Forest Service and the Cooperator's share. In-kind contributions must be displayed as a separate line item and must not be included in the total project costs available for reimbursement. The final invoice must display the Cooperator's full match towards the project, as shown in the financial plan, and be submitted no later than 90 days from the expiration date. Each invoice must include, at a minimum: 1. Cooperator's name, address, and telephone number. 2. U.S. Forest Service agreement number. 3. Invoice date. 4. Performance dates of the work completed (start & end). 5. Total invoice amount for the billing period, separated by the U.S. Forest Service and Cooperator share with in-kind contributions displayed as a separate line item. 6. Display all costs, both cumulative and for the billing period, by separate cost element as shown on the financial plan. 7. Cumulative amount of the U.S. Forest Service payments to date. 8. Statement that the invoice is a request for payment b `reimbursement'. USDA Forest Ser% ice 0\413 0596-0217 FS -1500-19 9. If using SF -270, a signature is required. 10. Invoice Number, if applicable. The invoice shall be forwarded to: EMAIL: SM.FS.r6ga4ilusda.sov FA X: 877-687-4894 POSTAL: USDA Forest Service Albuquerque Service Center Payments — Grants & Agreements 10113 Sun Ave NE Albuquerque, NM 87109 Send a copy to: Shirley Tutino Okanogan -Wenatchee National Forest 215 Melody Lane Wenatchee, WA 98801 Shirlev.tutino ci usda.eov B. LIMITATION OF FUNDS. U.S. Forest Service funds in the amount of 47,960.00 are currently available for performance of this agreement through December 31, 2023. The U.S. I orest Service's ability to provide additional funding is contingent upon the availability of appropriated funds from which payment can be made. There is no legal liability on the part of the U.S. Forest Service for any payment above this amount until the Cooperator receives notice of availability confirmed in a written modification by the U.S. Forest Service. 10. ATTACHED DOCUMENTATION (Check all that apply): Revised Scope of Work ® Exhibit A: 2020 Annual Operating and Financial Plan ® Other: 11. SIGNATURES AUTHORIZED RLiPRFS1 NI AT IVF; By SIGNATURE 131?I,01V,'1IIE SIGNING PARTII:S CFRTII Y'I IIATTIIEY ARI: "1111: Of RI[PRIiSI:NrAIIVES OF THEIR RI:SP1iCTIVE PARI ILS AND AU I I IOR1/1:1) 10 ACI IN I'lfl- IR RFSPFCIIVI ARFAS FOR MATTERS RELATED TO RI IF ABOVL-RF.FFRENCI D GRAN r/AGRru%41:NI . ILA, KlTrfl'AS COUN I Y S1GNA IURI- I 1 B. DA'IT: I L C. U S. I:ORI{ST SERVICE SIGNATURE 11. 1). DATF SIGNED SIGNED E� yi2y..ft:� 2-K'-�6tri (Signature of SignatM Official) (Signature of Signator% Official) 11. E. NAME (1)pe or print): 11. P. NAME (type or print): CLAY MYERS KRISTIN M. BAIL 11. G. TITLE (tape or print): I I. I I- r]TLF (type or print): Sheriff, Kittitas County Forest Supervisor, Okanogan -Wenatchee National Forest 1 11. U.S. FOREST SERVICE SIGNATURE 11. 1 DATF SIGNED Z �a (Signature of Signatory Official) 11. K. NAME (t)pe or print): JOHN BYAS 11. P. ITTLF (type or print): Special Agent in Charge USDA Forest Service OMB 0596-0217 FS -1500-19 12. G&A REVIEW 12. A. The authority and format of this modification (19 -LE -11061700-009-M1) have been reviewed and 12. B. DATE approved for signature by: SIGNED AMY VERELLEN ave n�� AMY Date: 202001.13 180429.WW AMY D. VERELLEN U.S. Forest Service Grants Management Specialist Burden Statement Awarding to the Paperwork Reduction Ad of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of h4ormadon unless it displays a valid OMB control number. The valid OMB control number for this Information collection is 05964)217. The time required to complete this InfomnaUon cwllecton is estimated to average 30 minutes per response, including the time for reviewing Instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the oollection of information. The U.S. Department of Agriculture (USDA) prohibits discrimination In all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic Infommation, political beliefs, reprisal, or because all or part of an individuals Income Is derived from any pubic assistance. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means for communication of program Information (Braille, large print, audiotape, eta) should contact USDA's TARGET Center at 202-720-2600 (voice and TDD). To file a complaint of disaimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, DC 20250-9410 or call toll free (866) 632-9992 (voice). TDD users can contact USDA through local relay or the Federal relay at (800) 877.8339 (TDD) or (866) 377642 (relay voice). USDA is an equal opportunity providerand employer. is USDA, Forest Service OMB 0596-0217 FS -1500-8A FS Agreement No. Cooperator Agreement No. EXHIBIT A 19 -LE -11061700-009 COOPERATIVE LAW ENFORCEMENT ANNUAL OPERATING PLAN & FINANCIAL PLAN Between The KITTITAS COUNTY SHERIFF'S OFFICE And the USDA, FOREST SERVICE OKANOGAN-WENATCHEE NATIONAL FOREST 2020 ANNUAL OPERATING AND FINANCIAL PLAN This Annual Financial and Operating Plan (Annual Operating Plan), is hereby made and entered into by and between Kittitas County Sheriffs Office, hereinafter referred to as "Cooperator" and the USDA, Forest Service, Okanogan -Wenatchee National Forest, hereinafter referred to as the "U.S. Forest Service," under the provisions of Cooperative Law Enforcement Agreement #19 -LE -11061700-009 executed on date of last signature. This Annual Operating Plan is made and agreed to as of the last date signed below and is for the estimated period beginning January 1, 2020 and ending December 31, 2020. Previous Year Carry-over: $5,857.50 Current 2020 Year Obligation: $47,960.00 Estimated CY2020 Annual Operating Plan: $53,817.50* ('Previous year carry-over funds reflect available funds as of December 31, 2019. If there are any outstanding or unpaid invoices, this amount and total amount may not be accurate. It is the responsibility of the Cooperator to know the correct amount of previous year carry-over and total funds available. Carry-over funds may be used to pay for calendar year 2019 expenditures.) I. GENERAL: A. The following individuals shall be the designated and alternate representative(s) of each party, so designated to make or receive requests for special enforcement activities. Principal Cooperator Contacts: Cooperator Program Contact Cooperator Administrative Contact Clay Myers, Sheriff Kim Dawson, Administration Assistant Kittitas County Sheriff's Office Kittitas County Sheriff's Office 307 W. Umptanum Road 307 W. Umptanum Road Ellensburg, WA 98926 Ellensburg, WA 98926 Telephone: (509) 962-7525 Telephone: (509) 962-7525 FAX: (509) 962-7599 Email: kim.dawsonaa,co.kittitas.wa.us Email: clgy.meyers(@co.kittitas.wa.us Page] of 8 (Rev. 12-13) is USDA, Forest Service OMB 0596-0211 FS -1500-8A Principal U.S. Forest Service Contacts: U.S. Forest Service Program Manager Contact U.S. Forest Service Grants and Agreement Contact Laurence Olson, Patrol Captain Amy Verellen Okanogan -Wenatchee National Forest Okanogan -Wenatchee National Forest 215 Melody Lane 215 Melody lane Wenatchee, WA 98801 Wenatchee, WA 98801 Telephone: (509) 664-9236 Telephone: (509) 664-9231 FAX: (509) 664-9290 FAX: (509) 664-9281 Email: laurence.olson@usda.gov Email: am .verelIen usda. ov U.S. Forest Service Administrative Contact Shirley Tutino Okanogan -Wenatchee National Forest 215 Melody lane Wenatchee, WA 98801 Telephone: (509) 664-9324 FAX: (509) 664-9290 Email: shirleytutinona,usda.gov B. Reimbursement for all types of enforcement activities shall be at the following rates unless specifically stated otherwise: Wages at the prevailing rate of $55.00/hour. Il. PATROL ACTIVITIES: A. Time schedules for patrols will be flexible to allow for emergencies, other priorities, and day-to-day needs of both Cooperator and the U.S. Forest Service. Ample time will be spent in each area to make residents and visitors aware that law enforcement officers are in the vicinity. B. Cooperator will assign a uniformed Officer(s) in a marked vehicle to provide investigative patrols and enforcement of State and/or County Statutes for the protection of the National Forest visitors and their property on the Cie Elum Ranger District. between January 1, 2020 and December 31, 2020, provide approximately 20 hours per week. The area of patrols will vary. A minimum of 12 patrol hours should occur during the afternoon and evening hours The Cooperator has the authority to request adjustment of the patrol hours when unforeseen circumstances or emergency situations occur. Any Page 2 of 8 (Rev. 12-13) is USDA, Forest Service OMB 0596-0217 FS -1500 -SA changes to the schedule of services requested may be made with prior approval of the U.S. Forest Service representative. Patrols will be conducted in the following manner: 1. Patrol Areas: Proactive criminal patrol on Forest roads, campgrounds, developed sites, dispersed camping areas, and trailheads. Coverage will be provided throughout the District at varied times of both day and night, visible to the public with no set pattern. During the summer season, weekly emphasis patrols should occur between the hours of 8:00 p.m. and 12:00 a.m. midnight. The objective is to provide security, public safety and order for Forest visitors and to establish a visible presence to discourage vandalism, theft, harassment, disorderly conduct, unreasonable noise and other unacceptable behavior in the campgrounds and other high -use recreation sites. 2. Forest User Contacts: Patrols should include personal contacts with the public as opportunities occur. It should include campers, hunters, fishermen, firewood cutters, ORV/ATV operators and other recreationists. 3. Coordination: The Cooperator shall maintain regular communication, schedule coordination, and collaboration with Forest Service Law Enforcement Officers. The Cooperator should periodically attend Cle Elum Ranger District meetings and gather and disseminate information to forest users regarding fire restrictions, forest products, or other information helpful to the visiting public. Radio communication with U.S. Forest Service employees on Forest Service frequencies is encouraged. Total reimbursement for this category shall not exceed the amount of. $47,960.00. III. SPECIAL ENFORCEMENT SITUATIONS: A. Special Enforcement Situations include but are not limited to: Fire Emergencies, Drug Enforcement, and certain Group Gatherings. B. Funds available for special enforcement situations vary greatly from year to year and must be specifically requested and approved prior to any reimbursement being authorized. Requests for funds should be made to the U.S. Forest Service designated representative listed in Item I -A of this Annual Operating Plan. The designated representative will then notify the Cooperator, whether funds will be authorized for Page 3 of 8 (Rev. 12-13) is USDA, Forest Service OMB 0596-0211 FS -15004A reimbursement. If funds are authorized, the parties will then jointly prepare a revised Annual Operating Plan. 1. Drug Enforcement: This will be handled on a case by case basis. The request will normally come from the Patrol Captain; however, it may come from the Special Agent in Charge or their designated representative. Reimbursement shall be made at the rates specified in Section I -B. Deputies assigned to the incident will coordinate all their activities with the designated officer in charge of the incident. 2. Fire Emergency: During emergency fire suppression situations and upon request by the Forest Service pursuant to an incident resource order, the Cooperator agrees to provide special services beyond those provided under Section II -A, within the Cooperator's resource capabilities, for the enforcement of State and local laws related to the protection of persons and their property. The Cooperator will be compensated at the rate specified in Section I -B; the U.S. Forest Service will specify times and schedules. Upon concurrence of the local patrol Captain or their designated representative, an official from the Incident Management Team managing the incident, Cooperator personnel assigned to an incident where meals are provided will be entitled to such meals. 3. Group Gatherings: This includes but is not limited to situations which are normally unanticipated, or which typically include very short notices, large group gatherings such as rock concerts, demonstrations, and organization rendezvous. Upon authorization by a U.S. Forest Service representative listed in Section I -A for requested services of this nature, reimbursement shall be made at the rates specified in Section I -B. Deputies assigned to this type of incident will normally coordinate their activities with the designated officer in charge of the incident. IV. BILLING FREQUENCY: See Cooperative Law Enforcement Agreement Provisions 11-H and 111-B for additional information. A. The Cooperator will submit invoices for reimbursement of services provided under Sections II and III of this Operating Plan, on a quarterly basis. The statement will be in sufficient detail to allow the U.S. Forest Service to verify that expenditures are authorized. Invoices shall be printed on the County's department letterhead and shall include the following: 1. Agreement number 2. Date of Invoice 3. Actual dates of service (MM/DD/YY to MM/DD/YY) 4. Description of services and corresponding rate 5. Areas patrolled and miles travelled on NFS lands 6. Copies of completed Daily Activity Reports Page 4 of 8 (Rev. 12-13) Lug USDA, Forest Service OMB 0596.0217 FS -1500 -SA The invoice shall be sent to ASC for payment to the following address: USDA Forest Service Albuquerque Service Center Payments -Grants and Agreements 101 B Sun Ave NE Albuquerque, NM 87109 Invoices may also be faxed to: 1-877-687-4894 FAX coversheet should be addressed to: USDA Forest Service ASC—Payments-Grants and Agreements The statement should also be sent to the following address: USFS Law Enforcement & Investigations ATTN: Shirley Tutino, Program Assistant Okanogan -Wenatchee National Forest 215 Melody Lane Wenatchee, WA 98801 EMAIL: shirle .tu�(a,usda.aov B. For reimbursement of services provided under Sections III. B. 1 and 111. B. 3 of this Operating Plan, billing instructions will be specified as above in IV. A. C. For reimbursement of Fire Emergency services provided under Section III. B. 2 of this agreement, the following billing procedure will be used: 1. Rates: The rates of reimbursement for fire emergencies are specified in Section I. Where seasonal and/or reserves are used and actual expenses are less than the stated rate, actual expenses will be billed and reimbursed. Specialized Equipment Rates are included as Exhibit B. 2. Fire Billing Documentation: Invoices for reimbursement of services for each incident must include agency name, fire number, job code, invoice date, brief description of the services provided, mileage, other authorized expenses, amount of payment request, agreement number, a copy of the current operating plan and individual employee times and their agreement rate. Such times will be documented on Crew Time Reports, shift tickets or other agreed- upon form. Other authorized expenses must be documented and approved by an Agency Representative. Page 5 of 8 (Rev. 12-13) is USDA, Forest Service OMB 0596-0217 FS -1500-8A All incident shift tickets and expenses must be approved by incident management personnel who will then prepare an Emergency Use Invoice and, upon concurrence of the Cooperator, will submit the invoice for payment to the Albuquerque Service Center, Incident Finance, along with a copy of the current Operating plan. Original documentation will be maintained by the U.S. Forest Service in the appropriate fire documentation files or appropriate incident management personnel; the Cooperator will maintain copies of all such documentation. *** FIRE BILLING: The supporting party shall submit a bill within 120 days from date of the incident. Billing must include the following information and documentation: Invoice showing the following required elements: • Invoice or bill number. • Invoice Date. • County Law Enforcement name, address, phone number, and agency financial contact. • Agreement Number. • Unique Resource Order Number (shown on Resource Order). • Fire financial accounting code number (shown on Resource Order). • Inclusive dates. • Name of incident, incident number, and location of incident. • Itemization of costs to support the billing with adequate documentation attached to show the type of resource used, identifying number, name of operators and positions held, cost per unit and total cost. • Copy of the Resource Order from NEWICC (Colville) or CWICC (Oka - Wen). • Original pages of signed Emergency Equipment Shift Tickets. Adequate documentation is defined as: copies of resource orders, transaction statements (or equivalent), approved emergency equipment shift tickets, or crew fire time reports to support all billings to the U.S. Forest Service. The invoice with original signature and supporting documentation are to be submitted by the Fire District to the local U.S. Forest Service approving official: Laurence Olson, Patrol Captain Okanogan -Wenatchee National Forest, 215 Melody Lane Wenatchee, WA 98801 Tel: 509-664-9236 FAX: 509-664-9283 Email: laurence.olson(a),usda.Rov Page 6 of 8 (Rev. 12-13) U USDA, Forest Service OMB 0596-0217 I FS -1500-8A For each incident, each piece of equipment provided by the County shall have a separate Emergency Equipment Shift Ticket (OF -297) prepared showing compensable time for one operation period. The County and the U.S. Forest Official responsible for directing the work of the equipment is responsible to see the shift tickets are completed. Any known defects or damage to equipment going on or off shift must be documented in the "Remarks" section. Shift Tickets must be signed by the responsible Fire line supervisor overseeing the resource. D. The following is a breakdown of the total estimated costs associated with this Annual Operating Plan. Category_Estimated Costs Not to Exceed b % Patrol Activities $47,960.00 N/A Fire su ort As Needed N/A Total $47,960.00 N/A E. Any remaining funding in this Annual Operating Plan may be carried forward to the next calendar year and will be available to spend through the term of the Cooperative Law Enforcement Agreement, or de -obligated at the request of the U.S. Forest Service. See Cooperative Law Enforcement Agreement Provision IV -D. F. By signature below, each party certifies that the individuals listed in this document as representatives of the individual parties are authorized to act in their respective areas for matters related to this agreement. In witness whereof, the parties hereto have executed this Annual Operating Plan as of the last date written below. CLAY-MYERS, Sheriff Kittitas County Sheriff's Office KRISTIN M. BAIL, Forest Supervisor Date U.S. Forest Service, Okanogan -Wenatchee National Forest Page 7 of 8 (Rev. 12-13) w� USDA, Forest Service U\1130590-0217 FS -100-8A County Commissioner Date / zq — v 2-- JOW BYAS. Special Agent in Charge Date ReVon 6 Pacific Northwest The authority and format ofthis agreement (19-1,1--11061700-009 M1) have been reviewed and approved for signature. AMY VERELLEN VERELltysignedbyAMY EELEN Date: 2020-01.13 18:0539 -08'00' AMY D. VERELLEN Date U.S. Forest Service Grants Management Specialist Bunten Statement According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this infomlation collection is 0596-0217 The time required to complete this information collection is estimated to average 3 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The U.S Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin. age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual's income is derived from any public assistance. (Not all prohibited bases apply to all programs.) Persons with disabilities who require ahemative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA's TARGET Center at 202-720.2600 (voice and TDD). To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, DC 20250.9410 or call toll free (866) 632-9992 (voice). TDD users can contact USDA through local relay or the Federal relay at (800) 877-8339 (TDD) or (866) 377.8642 (relay voice). USDA is an equal opportunity provider and employer. Page 8 of 8 (Rev. 12-13) 2020 Specialized Equipment and Rates (Exhibit B) 19 -LE -11061700-009 Kittitas Marine vessel Operating Costs Marine 1 W/TRLR - 0212 cost Quantity Rate Total 2003 CUSTOMWELD COBRA SE 20'W/1 OUTBOARD MOTOR VIN# WFE01831283 Base Hourly = $84.74/OT Hourly = $112.74 Deputies -Reg Time $54.00 1 Hourly $54.00 Deputies -OT $82.00 1 Hourly $82.00. Maintenance $20.00 1 Hourly 20.00 Insurance or other costs T $10.74 1 Hourly $10.74 Total Hourly I $see Above PLUS FUEL COSTS Marine 2 W/TRLR - 0613 Cost Quantity Rate Total 2007 ROGUE SCRAMBLER VIN # URGO14SIH607 Base Hourly = $84.74/OT Hourly = $112.74 Deputies -Reg Time $54.00 1 Hourly $54.00 Deputies -OT $82.00 1 Hourly $82.00 Maintenance $20.00 1 Hourly $20.00 Insurance or other costs $10.74 1 Hourly $10.74 Total Hourly I $see Above PLUS FUEL COSTS Marine 3 W/TRLR -1009 Cost Quantity Rate Total 2010 EMERSON JET BOAT VIN # EBW-PD18001512010 Base Hourly = $84.74/OT Hourly = $112.74 Deputies -Reg Time $54.00 1 Hourly $54.00 Deputies -OT $82.00 1 Hourly 82.00 Maintenance $20.00 1 Hourly 20.00 Insurance or other costs $10.74 1 Hourly 10.74 Total Hourly I $see Above PLUS FUEL COSTS SEADOOS W/TRLRS Cost Quantity I Rate I Total (2) 2014 00023EG00 Personal Watercraft w/trlrs Base Hourly = $66.15/OT Hourly = $94.15 Deputies -Reg Time $54.00 1 Hourly $54.00 Deputies -OT $82.00 1 Hourly $82.00 Maintenance $10.00 1 Hourly $10.00 Insurance or other costs $2.15 1 Hourly $2.15 Total Hourly I $see Above PLUS FUEL COSTS For all Rentals: Other components of the hourly rate will be charged on actual usage. Any portion of an hour used will be rounded up to the nearest quarter-hour increment.