HomeMy WebLinkAboutRequest for Qualifications_2020 OnCall ServicesKITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
AGENDA STAFF REPORT
AGENDA DATE: January 21, 2020
ACTION REQUESTED: Request to Approve a Statement of Qualifications for On-
call Task Order Consultants Providing Professional
Services to Public Works (2020 — 2023): Civil Engineering
Design, Structural Engineering Design, Construction
Management Services, Environmental Permitting Services,
Hydraulic and Hydrology Services and Transportation
Planning Services.
BACKGROUND:
Public Works (PW) current roster of On-call Task Order is
nearing completion (January 31, 2020). PW desires
soliciting for a host of professional services for the 2020-
2023 period. PW has prepared a Statement of
Qualifications that is now ready for publishing. PW is
requesting Board of County Commission authorization to
issue the Statement of Qualifications. Responses from
qualified consultants are due February 13, 2020.
INTERACTION:
Public Works
RECOMMENDATION:
Authorize the issuance of the Statement of Qualifications as
requested by PW.
HANDLING:
Return one original to Public Works.
ATTACHMENTS:
Notice of publishing; Statement of Qualifications
LEAD STAFF:
Mark R. Cook, Director.
Page 1 of 2
Public Notice
Kittitas County, Ellensburg WA
REQUEST FOR STATEMENT OF QUALIFICATIONS
For Consulting Services Relating to Professional Civil, Structural, and Construction Engineering Services;
Environmental Permitting Services; Hydraulic and Hydrology Services; and Transportation Planning Services
ADVERTISEMENT: January 23rd and January 30th, 2020
All submittals received after 10:00 AM Thursday, February 13th, 2020 will be discarded
PURPOSE:
Kittitas County is requesting Statement of Qualifications (SOQ) from qualified professionals for on-call consulting services
relating to: Civil Engineering Design, Structural Engineering Design, Construction Management Services, Environmental
Permitting Services, Hydraulic and Hydrology Services and Transportation Planning Services. The consultant(s) will
provide a variety of on-call services to the County as projects are budgeted for development. The on-call Task Order
contract will be for two years (2) with an opportunity for one one-year extension if mutually agreed upon. The Countywill
likely select more than one consultant to provide each of the services listed above.
The County provides no guarantee that any projects will become available. However, as projects develop the County may
need the services of hired consultants with expertise in the following areas:
• Civil Engineering and Design Services
• Structural Engineering Design and Inspection Services
• Construction Management and Material Testing Services
• Environmental Permitting Services
• Hydraulic Modeling and Hydrology Services
• Transportation Modeling and Planning Services
• Outreach and public involvement activities
See the full Statement of Qualifications for detailed information regarding this request.
PROCEDURES FOR SUBMITTAL:
If you wish to be considered for on-call work under this SOQ, you must be a registered consultant on the Municipal
Research and Service Center of Washington — Shared Small Works and Consultant Roster (www.mrscroster.org).
If interested in providing on-call services to the County, submit a sealed envelope to Mark Cook, Kittitas County Public
Works Director, at 411 N. Ruby St. Suite 1, Ellensburg WA 98926 by 10:00 am on February 13th, 2020 indicating your
interest and which services, or any combination thereof which you would like to be considered for.
Submittals shall include a one-page cover letter with the firm name as listed on the MRSC web site, contact information, and
list of which services you'd like to provide. Submittals shall also include three copies of your Statement of Qualifications
describing the firm's or team's ability to professionally provide the aforementioned services.
Submittals shall not exceed ten pages — doubled sided (total twenty pages), utilize 12 -point font, and be inclusive of all
graphics. Submittals failing to adhere to these standards may be subject to rejection without further consideration.
The County reserves the right to reject any and all submittals and to waive any informality in the interests of the County.
OBTAINING THE SOQ DOCUMENT:
Copies of the request for SOQ may be obtained from Kittitas County as follows:
Kittitas County Website: www.co.kittitas.wa.us/notices
file:///C:/Users/candie.leader/AppData/Local/Packages/Microsoft.MicrosoftEdge_8wekyb... 1/14/2020
More information is online at http://www.co.kittitas.wa.us/notices/.
Clerk of the Board
Publish:
Daily Record: 01/23/2020; 01/30/2020
Daily Journal of Commerce: 01/23/2020; 01/30/2020
Page 2 of 2
file:///C:/[Jsers/candie.leader/AppData/Local/Packages/Mi crosoft.MicrosoftEdge_8wekyb... 1/14/2020
Page 1 of 1
For more information, contact Public Works
Kittitas County shall evaluate statements of qualifications and performance data submitted by firms
regarding the proposed services. Following the evaluation, the county may invite one or more firms to
meet with county officials to discuss services and the relative benefits of various methods of
providing the desired services. The county then selects from among those firms the one "most highly
qualified" to provide the required services. County procedures and guidelines are to include a plan to
ensure that women, minority, and veteran -owned firms have the maximum opportunity to compete for
the contract. The level of firm participation should be consistent with their availability within the
relevant professional community.
If a satisfactory contract cannot be negotiated, the county formally terminates the negotiations with
that firm and attempts to negotiate a contract with the next most qualified firm. The process continues
until an agreement is reached or the search is terminated.
In emergency situations, the process outlined above for procuring services may be dispensed with
upon a finding by the county that an emergency requires the immediate execution of the work
involved.
All submittals shall become the property of Kittitas County.
Kittitas County reserves the right to reject all submittals and re -advertise if necessary.
file:///C:/Users/candie.leader/AppData/Local/Packages/Microsoft.MicrosoftEdge_8wekyb... 1/14/2020
p KITTITAtS COUNTY
DEPARTMENT OF PUBLIC WORKS
Mark Cook, Director
KITTITAS COUNTY
REQUEST FOR STATEMENT OF QUALIFICATIONS
For Consulting Services Relating to Professional Civil, Structural, and Construction
Engineering Services; Environmental Permitting Services; Hydraulic and Hydrology
Services; and Transportation Planning Services
ADVERTISEMENT: January 23,d and January 3011, 2020
All submittals received after 10:00 AM Thursday, February 13t1, 2020 will be discarded
PURPOSE:
Kittitas County is requesting Statement of Qualifications (SOO) from qualified professionals for
on-call consulting services relating to: Civil Engineering Design, Structural Engineering Design,
Construction Management Services, Environmental Permitting Services, Hydraulic and Hydrology
Services and Transportation Planning Services. The consultant(s) will provide a variety of on-call
services to the County as projects are budgeted for development. The on-call Task Order
contract will be for two years (2) with an opportunity for one one-year extension if mutually agreed
upon. The County will likely select more than one consultant to provide each of the services
listed above.
The County provides no guarantee that any projects will become available. However, as projects
develop the County may need the services of hired consultants with expertise in the following
areas:
• Civil Engineering and Design Services
• Structural Engineering Design and Inspection Services
• Construction Management and Material Testing Services
• Environmental Permitting Services
• Hydraulic Modeling and Hydrology Services
• Transportation Modeling and Planning Services
• Outreach and public involvement activities
SCOPE OF PROJECT:
1. Civil Enaineering Services
The consultant must be able to provide engineers, drafters, and other related support and
professional staff for on-call consulting to Kittitas County. These services may include but
are not limited to, survey data collection and preparation of project designs including
roads, retaining walls, safety elements, hydraulics, soils and paving, and other
transportation facilities and features.
The consultant must demonstrate competence and qualifications related to the services
performed including:
411 N. Ruby St. Suite 1 TEL (509) 962-7523
Ellensburg, WA 98926 FAX (509)962-7663
Dept. of Public Works
Page 2
A. Successful experience in detailed designs from the preliminary design through
final construction documents.
B. The consultant must have extensive experience with the Federal Highway
Administration and the Washington State Department of Transportation
publications, standards, design and documentation procedures.
C. The consultant must possess strong knowledge in local government contracting
procedures, and engineering guidelines such as local codes, and AASHTO
engineering publications.
D. Demonstrate the knowledge and ability to identify design and constructability
conflicts prior to final design and facilitate review processes to avoid preventable
design errors.
E. Successful experience delivering projects in a streamlined fashion to reduce
scope schedule and budget.
F. The consultant must demonstrate the ability to manage projects and coordinate
with other design team members, utility departments, and Kittitas County staff, to
ensure the projects are delivered on time and within budget, with potential risks
and opportunities identified.
G. The consultant must assist in the preparation of contract documents including
addendums, review of shop drawings and submittals support the bid and award
process and prepare final as -built records.
H. Ability to respond to unexpected as well as regularly scheduled requests for
services with minimal delay.
I. Ability to work collaboratively in a regulatory environment with other agencies,
interest groups, and permit applicants.
J. Ability to support and collect various survey needs including survey control
establishment, topographic collection, construction staking, and monumentation
work.
2. Structural Engineerinct Services
The consultant must be able to provide engineers, drafters, inspectors, and other related
support and professional staff for on-call consulting to Kittitas County. These services
may include but are not limited to preparing bridge and structural designs, producing
bridge load ratings and load limits, support and provide guidance/recommendations on
identified bridge deficiencies and repairs, and conduct bridge inspections in accordance
with FHWA National Bridge Inspection Standards and Washington State Bridge
Inspection Standards
The consultant must demonstrate competence and qualifications related to the services
performed including:
A. Successful experience in detailed designs from the preliminary design through
final construction documents.
B. The consultant must have extensive experience with the Federal Highway
Administration and the Washington State Department of Transportation
publications, standards, design, structural inspection requirements, and
documentation procedures.
C. The consultant must possess strong knowledge in local government contracting
procedures, and engineering guidelines such as local codes, and AASHTO
engineering publications.
D. Demonstrate the knowledge and ability to identify design and constructability
conflicts prior to final design and facilitate review processes to avoid preventable
design errors.
411 N. Ruby St. Suite 1 TEL (509) 962-7523
Ellensburg, WA 98926 FAX (509) 962-7663
Dept. of Public Works
Page 3
E. Successful experience delivering projects in a streamlined fashion to reduce
scope schedule and budget.
F. The consultant must demonstrate the ability to manage projects and coordinate
with other design team members, utility departments, and Kittitas County staff, to
ensure the projects are delivered on time and within budget, with potential risks
and opportunities identified.
G. Ability to respond to unexpected as well as regularly scheduled requests for
services with minimal delay.
H. Ability to work collaboratively in a regulatory environment with other agencies,
interest groups, and permit applicants.
I. Demonstrate a thorough understanding of the NBIS reporting standards.
J. Be authorized to inspect Washington State bridges as certified by the Washington
State Department of Transportation.
3. Construction Management Services
The consultant must be able to provide engineers, inspectors, certified laboratory
technicians and other related support and professional staff for on-call consulting to
Kittitas County. These services may include but are not limited to: material sampling and
testing, inspecting the construction of roads, structural features, retaining walls, safety
elements, hydraulic projects, soils and paving, and other transportation facilities and
features.
The consultant must demonstrate competence and qualifications related to the services
performed including:
A. The consultant must have extensive experience with the Federal Highway
Administration and the Washington State Department of Transportation
publications, standards, inspection and documentation procedures.
B. The consultant must possess strong knowledge in local government contracting
procedures, and engineering guidelines such as local codes, and AASHTO
engineering publications.
C. Demonstrate the knowledge and ability to inspect construction activities for
compliance with the plans and specification packages, and track materials, pay
items, and daily work all while documenting it per State and Federal
requirements.
D. The consultant must demonstrate the ability to manage construction projects and
coordinate with other team members, utility departments, and Kittitas County
staff, to ensure the projects are delivered on time and within budget, with potential
risks and opportunities identified.
E. Ability to respond to unexpected as well as regularly scheduled requests for
services with minimal delay.
F. Ability to work collaboratively in a regulatory environment with other agencies,
interest groups, and permit applicants.
G. Perform material sampling and testing consistent with adopted state and federal
standards.
411 N. Ruby St. Suite 1 TEL (509) 962-7523
Ellensburg, WA 98926 FAX (509) 962-7663
Dept. of Public Works
Page 4
4. Environmental Permittina Services
The consultant must be able to provide qualified biologists, wetland experts,
archeologists, relocation specialists, and other environmental subject matter experts
required to complete federal and state environmental permit processes.
The consultant must demonstrate competence and qualifications related to the services
being performed including:
A. Conducting biologic and environmental assessments.
B. Identifying and delineating wetland boundaries, extent, and function.
C. Preparing federal, state, and local permit applications for in -water work, including
developing supporting documentation for Joint Aquatic Resource Project
Applications (Hydraulic Project Approvals and Section 401 and 404 permits) and
Endangered Species Act Consultations.
D. Historic, archeological, and cultural preservation including surveys, plans, reports,
and on-site monitoring.
E. Providing relocation services that meet federal and state requirements.
F. The consultant must demonstrate the ability to manage construction projects and
coordinate with other team members, utility departments, and Kittitas County
staff, to ensure the projects are delivered on time and within budget, with potential
risks and opportunities identified.
G. Ability to respond to unexpected as well as regularly scheduled requests for
services with minimal delay.
H. Ability to work collaboratively in a regulatory environment with other agencies,
interest groups, and permit applicants.
5. Hydraulic and Hydrology Services
The consultant must provide engineers, technicians and support staff knowledgeable in:
United States Army Corps of Engineers hydraulic modeling software and standards — one
dimensional and two-dimensional flow analysis, state and federal hydraulic design
standards and County road and bridge improvement projects.
The consultant must demonstrate competence and qualifications related to the services
being performed including:
A. HEC -RAS model creation (one- and two-dimensional flow models).
B. Hydraulic analysis supporting bridge and culvert replacement projects.
C. Hydrology development supporting evaluation of improvement stormwater
designs.
D. The consultant must demonstrate the ability to manage construction projects and
coordinate with other team members, utility departments, and Kittitas County
staff, to ensure the projects are delivered on time and within budget, with potential
risks and opportunities identified.
E. Ability to respond to unexpected as well as regularly scheduled requests for
services with minimal delay.
F. Ability to work collaboratively in a regulatory environment with other agencies,
interest groups, and permit applicants.
411 N. Ruby St. Suite 1 TEL (509) 962-7523
Ellensburg, WA 98926 FAX (509) 962-7663
Dept. of Public Works
Page 5
6. Transportation Modeling and Planning Services
The consultant must provide engineers and transportation planners knowledgeable in
traffic engineering and travel demand planning software and analysis.
The consultant must demonstrate competence and qualifications related to the services
being performed including:
A. Travel demand forecasting and distribution.
B. Travel demand modeling including specific knowledge of the County's existing
transportation model recently used in creating the County's current twenty-year
transportation plan.
C. Highway safety plan development.
D. Traffic report analysis and creation.
E. Traffic calming devices and device deployment strategies.
PROCEDURES FOR SUBMITTAL:
If you wish to be considered for on-call work under this SOQ, you must be a registered consultant
on the Municipal Research and Service Center of Washington — Shared Small Works and
Consultant Roster (www.mrscroster.org).
If interested in providing on-call services to the County, submit a sealed envelope to Mark Cook,
Kittitas County Public Works Director, at 411 N. Ruby St. Suite 1, Ellensburg WA 98926 by 10:00
am on February 131h, 2020 indicating your interest and which services, or any combination
thereof which you would like to be considered for.
Submittals shall include a one-page cover letter with the firm name as listed on the MRSC web
site, contact information, and list of which services you'd like to provide. Submittals shall also
include three copies of your Statement of Qualifications describing the firm's or team's ability to
professionally provide the aforementioned services.
Submittals shall not exceed ten pages — doubled sided (total twenty pages), utilize 12 -point
font, and be inclusive of all graphics. Submittals failing to adhere to these standards may
be subject to rejection without further consideration.
For your records, the County will provide a confirmation email to the contacts provided in the
submittal confirming receipt of your interest in the proposal. Submittals received after 10:00 AM
on February 13th, 2020 will be disregarded.
Kittitas County will build an internal interview committee, review submittals, score the submittals
and caucus on selection results. If the review committee agrees to select without advertising —
successful firms will be immediately noticed. If the selection committee desires interviewing
prospective firms, firms will be invited with appropriate lead time for scheduling. Kittitas County
encourages disadvantaged, minority and women owned consultant firms to respond.
The County reserves the right to reject any and all submittals.
411 N. Ruby St. Suite 1 TEL (509) 962-7523
Ellensburg, WA 98926 FAX (509) 962-7663
Dept. of Public Works
Page 6
SELECTION PROCESS AND PROPOSED SCHEDULE:
Kittitas County selection will be based upon:
1. The firm's or team's qualifications, experience and ability to perform the work (20 points);
2. Demonstrated experience with similar projects (20 points);
3. Familiarity with Kittitas County and experience working with County staff (20 points);
4. Demonstrated ability to keep projects on time and within budget (20 points);
5. Demonstrated ability to communicate and work effectively with the public, staff, policy and
review bodies (20 paints);
6. The firm's ability to scale the work and allocate appropriate resources resulting in the
most efficient use of County funds (40 points).
Anticipated Dates
Tasks
February 13th, 2020 at 10:00 AM
Deadline for SOO submittals
February 271h, 2020
Selection of Firms to Interview
March 10th, 2020
Interviews and Reference Checks
March 17Th, 2020
Select firms, negotiate, and prepare contracts
April Th, 2020
BOCC Award of Contracts
The above noted schedule is tentative and may be changed based on the number of proposals
submitted. Proposals will be evaluated immediately with final selection targeted for early April
2020.
AGREEMENT OF SERVICES:
The selected consultant(s) will be expected to enter into a standard Professional Services
Agreement. Insurance requirements are included in that agreement. The contract period shall be
for on-call services for up to three (3) years.
Persons with disabilities may request this information be prepared and supplied in alternate forms
by calling collect (509-962-7523).
Kittitas County reserves the right to accept or reject any and all proposals or any items or part
thereof or to waive any information or irregularities in the proposals. Kittitas County shall have the
sole discretion to determine the most responsible proposal.
Kittitas County in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C.
2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation,
subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the
Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will
affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged
business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids
in response to this invitation and will not be discriminated against on the grounds of race, color,
national origin or sex in consideration for an award.
411 N. Ruby St. Suite 1 TEL (509) 962-7523
Ellensburg, WA 98926 FAX (509) 962-7663
Dept. of Public Works
Page 7
INQUIRIES:
Direct all inquiries regarding this request for services to Mark Cook, Director of Public Works or
Candie Leader, Administrative Assistant at (509) 962-7523, or via e-mail:
Mark Cook Candie Leader
mark.cook(a)co.kittitas.wa.us candie.leader(a2co.kittitas.wa.us
Dates of publication: Ellensburg Daily Record — January 231d and 301h, 2020
Daily Journal of Commerce — January 23rd and January 30th, 2020
411 N. Ruby St. Suite 1 TEL (509) 962-7523
Ellensburg, WA 98926 FAX (509) 962-7663