HomeMy WebLinkAbout026-KEEN-CiderfestLT-2020-026-KEEN-CIDER
2020 LODGING TAX SERVICES AGREEMENT
BETWEEN KITTITAS COUNTY AND KITTITAS ENVIROMENTALEDUCATION NETWORK
This Contract,effective January 1,2020 is made and entered into by and between KITTITAS
COUNTY ("County"),a subdivision of the State of Washington,and KITTITAS ENVIROMENTAL
EDUCATION NETWORK ("Contractor"),for the 2020 Windfall Cider Fest &Roots Music ("Event").
WHEREAS,the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE,in consideration of the terms and conditions contained herein,or
attached and incorporated and made a part hereof,the County and the Contractor mutually agree
as follows:
Section L Scope of Work.
a.Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee,attached hereto as Exhibit "A"
which is attached hereto and incorporated herein by this reference.
b.Except as otherwise specifically provided in this Agreement,Contractor shall furnish the
following as required to perform the services,described in Paragraph (a)above,in
accordance with this Agreement:Personnel,labor and supervision;technical,professional
and other services.AII such services,property and other items furnished or required to be
furnished,together with all other obligations performed,or required to be performed,by
Contractor under this Agreement are collectively referred to herein as "Services."
c.Contractor shall commence,perform and complete such Services in accordance with Exhibit
"B"which is attached hereto and incorporated herein by this reference.
Section 2.Payment.
a.As full compensation for satisfactory performance of the Contractor's Services,the County
agrees to pay Contractor the sum of thirteen thousand seven hundred fifty dollars ($13,750)
(Kittitas Co.lodging tax funding).
b.Additional payment terms:The County will make payment to the Contractor only on a
reimbursement basis,as receipts/invoices for any items including marketing and/or
advertising are submitted to the County,not to exceed the sum of thirteen thousand seven
hundred fifty dollars ($13,750)(Kittitas Co.lodging tax funding).
c.Services/Expenses that are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January 15,2021 after this date funds lapse.
d.Requests for reimbursements must be submitted to:
Kittitas County Auditor
Attn:Auditor's Accounting
205 West 5th Ave -Suite 105
Ellensburg,WA 98926
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auditorsaccountingÇaco.kittitas.wa.us
e.Reporting requirements of your events will be required on prescribed forms from the
County Auditor.
f.Contractor is eligible to claim reimbursement for the following items and amounts only:
•Advertising
•Chinook Entertainment
•Printing
g.Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f)and
is further expressly denied funding for the following items as requested in the application as
defined in Section 1(a):No venue fees.
h.Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation.
I.Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Auditor's office prior to filing reimbursement claim.Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed.The training may be found online at the Kittitas County Auditor's website at the
following address:http://www.co.kittitas.wa.us/auditor/default.aspx
section 3.Performance by Contractor.
a.Contractor shall not (by contract,operation of law or otherwise)delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County.Any such delegation or subcontracting without the County's prior written
consent shall be voidable at the County's option.
b.Contractor shall at all times be an independent contractor and not an agent or representa-
tive of the County with regard to performing the Services.Contractor shall not represent
that it is,or hold itself out as,an agent or representative of the County.In no event shall
Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the
County.It is understood that the Contractor and the Contractor's staff and employees are
not employees of the County and are not,therefore,entitled to any benefits provided
employees of the County.
c.Contractor shall comply with all applicable laws,ordinances,rules,regulations,orders,
licenses,permits,and other requirements,now or hereafter in effect,of any governmental
authority (including,but not limited to,such requirements as may be imposed upon the
County and applicable to Services).Contractor shall furnish such documents as may be
required to effect or evidence such compliance.All laws,ordinances,rules,and orders
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference.Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
d.The County and the Contractor agree that in fulfilling the terms and conditions of this
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Agreement neither shall discriminate on the basis of race,creed,color,national origin,age,
sex,marital status,or the presence of a physical,sensory,or mental handicap.
e.The Services shall at all times be subject to inspection by and approval of the County,but
the County's making (or failure or delay in making)such inspection or approval shall not
relieve Contractor of its responsibility to perform the Services in accord with this
Agreement,notwithstanding the County's knowledge of defective or non-complying
performance,or the substantiality or ease of discovering the same.Contractor shall provide
the County with sufficient,safe,and proper facilities and equipment for such inspection and
free access to such facilities.
f.This contract is subject to review by any Federal or State auditor.Contractor shall promptly
furnish the County or its designee,or such Federal or State auditor with such information
related to the Services as may be requested by the applicable governmental entity.
Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6)years after contract termination.
For such duration after the County makes final payment of compensation due hereunder,
Contractor shall provide the County access to (and the County shall have the right to
examine,audit and copy,with or without notice)all of Contractor's books,documents,
papers and records related to the Services or this Agreement.
g.Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state,federal,social security,and local taxes,of every nature,
arising from Contractor's performance of this Agreement.All compensation received by the
Contractor will be reported to the Internal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4.Release,indemnity,and Hold Harmless.
The County assumes no liability for the Contractor's actions under this Agreement.Contractor
releases and shall defend,indemnify,and hold harmless the County,its officers and employees,
agents,representatives,attorneys and/or volunteers,from and against all claims,costs,liabilities,
damages,and expenses,(including,but not limited to,reasonable attorney fees)which arise or
may arise or be alleged to arise out of or by reason of this Agreement including:
•Any fault,negligence,strict liability or product liability of Contractor in connection with the
Services for this Agreement;
•Any lien asserted upon any property of the County in connection with the Services for this
Agreement;
•Any failure of Contractor,or of the Services,to comply with any applicable law,ordinance,
rule,regulation,order,license,permit and other requirement,now or hereafter in effect,of
any governmental authority;or
•Any breach of or default under this Agreement by Contractor.
Section 5.Compliance with Public Records Law.
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a.In compliance with Washington's public records law,the County will retain copies of any
documents associated with this Agreement,which may be required by law unless legally
exempt from such retention,for any applicable legally required retention period.
b.In the event a public records request is made to the County for documents created in
relation to this Agreement,should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws,the County shall provide notice to
Contractor pursuant to Washington's public records act,chapter 42.56 RCW,to allow
Contractor to seek a court injunction.
c.The County specifically shall not be liable to Contractor for the County's release under public
records laws of any documents not protected by trademark,copyright or other law.
Section 6.Industrial Insurance Waiver.
With respect to performance of this Agreement and as to any claims against the County,its Additional
Insureds,officers,agents and employees,the Contractor expressly waives its immunity under Title 51
of the Revised Code of Washington,the Industrial Insurance Act,for injuries to Contractor's employees
and agrees that the obligations to indemnify,defend and hold harmless provided in this Agreement
extend to any claim brought by or on behalf of any employee of the Contractor.This waiver is
mutually negotiated by the parties to this Agreement.
Section 7.Insurance and Endorsements.
a.The County may require through a request in writing that the Contractor provide the County
with a certificate,binder,or policy of liability insurance,acceptable to the County in an
amount specified by the County.
b.Such liability insurance shall be such as will protect Contractor,its employees,agents and
representatives,from all claims,losses,harm,costs,liabilities,damages and expenses
arising out of personal injury (including death)or property damage that may result from
performance of the Services or this Agreement,whether such performance is by Contractor
or any of its employees,agents or representatives.
c.Should the County require such liability insurance,the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
d.Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
e.Where insurance is requested by the County,all liability insurance policies shall be endorsed
to include the County as an Additional Insured and shall stipulate that the insurance
afforded by the policies shall be primary insurance,and that any insurance,self-insured
retention,deductibles,or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance maintained by the County.
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Contractor shall furnish the County a certificate of insurance with Endorsement as evidence
that the required policies are in full force and effect.
Section 8.Termination.
The County may,by written notice thereof to Contractor,terminate this Agreement as to all or any
portion of the Services not yet performed,whether or not Contractor is in breach or default.Upon
receiving such notice of termination,Contractor shall,except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice.In the event the
County terminates the Contractor's Services,the Contractor is obligated and hereby agrees to
refund to the County all monies paid for Services not yet rendered by the Contractor,if any,as of
the date of the notice of termination.
Section 9.Miscellaneous.
a.Contractor shall not (by contract,operation of law or otherwise)assign this Agreement or
any right or interest in this Agreement without the County's prior written consent.
b.This Agreement embodies the entire Agreement between the County and Contractor,and
supersedes any and all prior oral or written communications,proposals,conditions,promises,
representations,or understandings regarding the Services.No change,amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
c.Notice for any purpose under this Agreement,except service of process,shall be given by
the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor,205 W.5*Ave.Ste.108,Ellensburg,WA 98926.For all purposes under this Agreement,any notice by
the County to the Contractor shall be given to the Contractor's address provided on the
signature page.Notice may be given by delivery or by depositing in the U.S.Mail,first class,
postage prepaid,certified mail,return receipt requested.
d.The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict,affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
e.This Agreement may be executed in one or more counterparts and by facsimile,each of
which will be deemed an original,but all of which together will constitute one and the same
instrument.
f.Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement.Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement,and is not in
violation of any applicable law,ordinance,or regulation the consequence of which will or
may materially affect Contractor's ability to perform its obligations under this Agreement.
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g.If any term or condition of this Agreement or the application thereof to any person(s)or
circumstances is held invalid,such invalidity shall not affect the other terms,conditions or
applications which can be given effect without the invalid term,condition or application.To
this end,the terms and conditions of this Agreement are declared severable.
h.The exclusive venue for any action brought to enforce this Agreement or any of its terms
shall be in Kittitas County,State of Washington.
KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS CONTRACTOR
Chair [Print Name]
Vice Chair
Commissioner [Address]
[Telephone]
ATTEST:
,Clerk of the Board
APPROVED AS TO FORM:
Deputy Prosecuting Attorney
2020 County Lodging Tax Funding Agreement Page 6
CLTAC:Application for Lodging Tax Grant Funding
Grant Application Od you attend the Grant Application Workshop -2019 hosted by the Kittitas County Œanter of Œnnerce?
Workshop -2019 G Yes
C No
Submittal Instructions G Yes,
&General I have read and understand Subrrittal Instructions and General Inforrmtion for the 2019 Lodging Tax Gent Funding
Information *F+ocess
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Organization Information
Name of Organization*Kittitas Environmental Education Network (KEEN)
Organization Address *street Address
414 South Willow Street
Address Line2
Oty State /Fravince /Region
Ellen sbu rg WA
Fbstal /Zip Cbde Dauntry
98926 US
Website www.windfallciderfest.org
Federal Tax ID
#*22-3849021
UBI #*602-198-363
Organization is
a:*C Government Entity
G 501(c)3
C 501(c)4
C 501(c)6
0 Other
(Note:you must submit 501(c)3,501(c)4,or 501(c)6 approval documentation.)
Click here to view sample documents (redacted).
Upload Proof of IRS Conf of Exempt Status under 501(c)3.pdf 46.61KB
Organization Status Acceptablefilefarrots include:JFO FDForllFF.
Contact Inforrnation
First Name*Sarah
Last Name*Maes
Phone Number*509-607-3944
Email*kittitasee@gmail.com
Project or Event Information
Project/Event Name*WindFall Cider Fest &Roots Music
Event Dates
Please provide any specific dates,or range oí dates,on which your event or project Wii be ileld.You may add as many
dates or date ranges as necessary.
Event Dates
Start Dates*End Dates
10/2/2020 10/4/2020
Project/Event Kittitas Valley Event Center -Western Town
Location
Newor Ongoing C Ongoing Project/Event (More than four years in existence)
Project/Event?E New Project/Event (Four or fewer years in existence)
Amount of Funding $36040.00
Requested *If you selected "Ongoing Roject/Event"above this arrount rmy not exceed 10%of the total expense budget of this
project.
Funding Request Max 46,560
Tourism Seasons *Frornthe list below,what season will your project enhance tourisn9 Select any which appy.
Year-round (January -December)
Off Season (November -February)
Shoulder Season (October or March -May)
High Season (June -September)
Application Questions:Part 1
Please answer each question completely,in the order listed.Please include any supporting data within the
response narrative.
¶Project/Event Description
Please provide a description of your projectlevent and identify the specific tourism audiencelmarket that your
organization will target with these funds.You must include an itemized list of exactly how any grant funds
awarded will be utilized.
Response 1:WindFall Cider Fest and Roots Music is from 3-9pm at Western Town on the
Project/Event grounds of the Kittitas Valley Event Center.Taps will open mid-afternoon,and the
Description *concert will start shortly thereafter.
The perfect pairing of Cider &Music meet again to celebrate the colors of fall in the
center of Washington Ciderhouses from Puget Sound,Wenatchee,Yakima and
around the region will bring enough varieties to make the most experienced taster
swoon.Four live bands,Bluegrass to Folk to Americana,will own the outdoor
stage.
WindFall is an event for ages 21 and up.ID is required.
WindFall is the grandest gathering of Cider in Central Washington.Twelve cider
houses will be doing their best to impress.Each cider house will bring two or three
varieties for tasting.From dry to sweet to hopped to fruited,herbed or flowered,
there's a cider for everyone.Local restaurants and concessions will offer plentiful
handy food for every taste.Beer,wine and soft drinks will also be available.
Four live bands,not entirely traditional,but deeply rooted."And Roots Music"
means Bluegrass-Americana-Folk will light up the Western Town courtyard stage
and bring an energetic concert to WindFall.In 2019 we welcomed:
Head for the Hills from Boulder,Co.,Fort Defiance from Nashville,Young Feller
from Leavenworth,and EIIensburg's own Killdeer String Band.
We are fortunate to work with veteran music festival producers and add the
Chinook "Where Great Music Meets the Great Outdoors"experience to the event.
Though our event for 2019 won't have happened by the grant due date,it is well
planned and hitting the timeline.Ticket sales are brisk.Additional information can
be made available shortly after Oct.5.
As the largest fundraiser for KEEN,this event will continue to showcase central
Washington at the height of the fall season.Hard cider is the nation's fastest
growing beverage and that industry continues to growand gain fans around the
region.Ciderhouses are now asking WindFall if they may attend.Musicians are
asking WindFall how they can get a chance on the stage.Community members are
asking how they can get involved.
Equal parts craft cider tasting and outdoor concert,WindFall appeals to a wide,
adult audience.Travelers around the state have identified a new destination event
where they can "meet in the middle"with friends who live on the opposite end of I-
90.
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List of Intended Use of Funds*
Advertising $10,000
Chinook Entertainment $22,140
Venue Fees $1,400
Printing $2,500
2|Projections of Increased Tourism
Please provide the following estimates of how any money received will result in increases in the number of people
traveling for business or pleasure on a trip:
1.Away fromtheir place of residence or business and staying overnight in paid accommodations;
2.To a place fifty miles or more away from their place of residence or business for the day or staying overnight;
3.or from another country or state outside of their place of residence or business.
You must provide the evidence utilized in determining your projections.
Response 2.1:1.Away fromtheir ¢ace of residence or business and staying overnight in paid accormodations,
Projection Ticket sales to out of area visitors (50 miles or more)as of 9/26/19 for the 2019
event are at 3/4 of total ticket sales.We have visitors registered from Portland,
Missoula,South Dakota,Seattle,Tri-cities,Wenatchee,Coeur D'Alene,Spokane,
Renton,Bonney Lake,Kirkland,Issaquah,and Nebraska.
2018 attendance data is attached.
We e×pect that percentage of travelers to hold steady for 2020,or maybe increase.
2020 will be our third Ciderfest and projections are difficult without a more
established history.
We will have updated 2019 numbers by the time of presentations to the CLTAC
review meeting.
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Response 2.1:Using Cognito Forms for on-line ticketing,we are collecting all emails and mailing
Evidence*addresses of all tickets sold on line,and all sales of tickets,gift certificates and
promotional give-aways are also added to that database.2018 attendance data is
attached as an upload.
In addition,five of the twelve cider houses have requested hotel information,
adding ten rooms for the weekend.The bands have reserved four rooms (8
people)of which we are directly aware.
Camping on site at the KVEC has been purchased by festival attendees in both
2018 and 2019.Data is attached.
With successful 2018 and 2019 events,we will have returning attendees and
increased new attend ees.
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Response 2.2:2.To a place fifty riiles or rrore away fromtheir place of residence or business for the day or staying overnight;
Projection We expect our attendance to grow in numbers,and people to stay longer.
Adding the special Cidermaker Dinner will raise the potential overnight stays for
Friday night by 17.(34%of capacity)
WindFall is anticipating a higher attendance in 2020 as the event grows and
becomes an annual expectation.We anticipate 1,000 tickets,44%of which will be
coming from 50+miles away.
And by adding a Cidermaker Brunch on Sunday,that will also potentially increase
overnights by another 10.(34%of capacity)Sticking with 34%travelers (some
overnighters,some overnighters in paid accommodations)that could be as many
as 238 travelers from 50+miles away,for the tasting and music portion of the 750
who buy Fest passes.
The "added experience"tickets (Cidermaker's Dinner,Cider School,and
Cidermaker Brunch)total capacity is 135.If 34%of those guests travel 50 miles or
more,that would be 45 people who will be spending one or two nights.
Collectively,we are projecting about 500 to 750 tickets for 2019.
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Response 2.2:Ticket sale report from Congnito at the time of grant due date,indicate roughly 34
Evidence*%of ticket buyers are from 50+miles away
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Response 2.3:3.or fromanother country or state outside of their place of residence or business.
Projection Correspondence voith ticket buyers has indicated that most of the out of state
travelers are following the music.Some are already on their way for vacation
elsewhere and learned about the event and are stopping in EIIensburg and staying
the night.
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Response 2.3:At the time this application is due,10%of our ticket sales are from out of state,Evidence*according to our on line ticket sales program.We have tickets sold for 2018 to
travelers from South Dakota,Montana,Oregon and idaho.We expect that trend to
increase.
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Application Questions:Part 2
3|Measuring Results
What tools will you use to measure your event's impact on tourism?Please be specific and provide examples.Include the
following information:
A.Is your projectlevent year-round or is it seasonal or date-specific?Go to definitions of terms.
B.What strategies will you employ to assure you are attracting tourists from at least 50 miles away?
C.What strategies will you use to assist in marketing all of Kittitas County as a tourist destination with your
event/project funding request?
Response 3:Wiat tools will you use to rmasure your event's iripact on tourisrrP Rease be specific and provide e×arrples.
Measuring Results WindFall is date specific,and we will be promoting further in advance and further
away from Ellensburg,with more intensity,than in 2019.
Publication advertising will be refined.Our partnership wth Sip NorthWest and
CiderCraft Magazines will begin earlier,and add print to their digital presence.
They will,at the conclusion of the publishing/financial cycle,provide the data which
will demonstrate their effectiveness (not available at time of grant application).
We will compile data from Cognito Forms and Square.We'll have that available
during presentations to CLTAC in November.
At the event this year,we will survey attendees,and in 2020 strive to improve the
event and increase attendance through appropriate adjustments to the information
gathered.
Survey questions may include:
-Zip code of residence?
-Staying the night?
-With a friend or in paid accommodations?
-Best part of the event?
-What would you change?
-What would you like to add?
-Did you think the event was well organized?
-Will you attend next year?
-Will you invite friends to attend with you?
-Is there a band you recommend that you would travel to see?
-How did you hear about this event?
-What is the best way for you to hear about events like this?
-Will you spend any extra leisure time exploring Ellensburg and
Kittitas County?
We will have a supply of helpful publications,maps,and event schedules provided
by the Chamber/Visitor Center.
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Response 3 A:A.1s your projectlevent year-round or is k seasonal or date-specific?
Measuring Results C Year Round C Seasonal G Date Specific
Your selection here should be supported by the dates you provided above,in the Floject or Event hfornation section.
Response 3 B:B.vaat strategies will you enploy to assure you are attracting tourists fromat least 50 niles away?
Measuring Results We will again use diverse marketing businesses to achieve widespread print,
digital,radio advertising targeted to our audience.
We will work closely again with Chinook Entertainment to schedule entertainment
that is coming from outside the immediate region AND has a following that will
travel.Bands with good market¡ng and loyal audience will be given preference over
others.(Assuming everything else-how they sound and what they cost-being
equal)
We have two local Kittitas County cider houses.Cideries with established clientele
and followers will have a higher priority than those with little or no marketing ability
or fan base.Having cideries from out of state proved to be problematic due to the
nature of WSLCB,but having vendors from Spokane,TriCities,the Olympic
Peninsula,and around the state will happen again.
Our partnership with Sip NorthWest and CiderCraft magazines targets a very wide
area (entire west coast)but the publications are selective as to audience.Their
subscribers are mostly in Washington,but are affluent tourists -craft beverage
tourists.Their print magazines are widely distributed,heavily along the I-5 corridor
from Portland to Bellingham,in high end hotels,restaurants,winerys,breweries,
etc.and their digital presence is far wider.Their goal is to sell the whole northwest
as a craft beverage vacation destination.They will provide data to us regarding
location of interested people (that click through to our website)at the conclusion of
this year's advertising plan.
Our radio buy with Northwest Public Broadcasting is successful.Again,more
complete data will be available after the 2019 event,though that is the source of
information which has led to several inquiries that turned to sales through our
website email.
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Response 3 C:C what strategies will you useto assist in rrarketing all of Kittitas County as a tourist destination wäh your
Measuring Results *event/project funding request?
On our website,we have links to booking our partner hotel,and booking lodging
through MyEllensburg.We also sell RV and camping on-site at the KVEC.Those
links are all framed with a "you should take extra time and take a look around
Kittitas County"message.
That message has been reiterated through facebook posts which lead to the
website lodging page and thus bookings.
The ultimate purpose of this fundraiser event is to benefit our capital campaign,
and get the Yakima Canyon Interpretive Center built.
That in itself is a big-picture,long-term tourist benefit.
We want people to take to heart the Kittitas Environmental Education Network
message,and become explorers of the Yakima Canyon,the Teanaway Community
Forest,the windfarm,Ginkgo state park,and all the rest.Our mission is to
"Connect Community to Nature",and create life-long learners.We support outdoor
recreation and education as a worthwhile experience in Kittitas County.
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Application Questions:Part 3
4|Collaboration
If your organization collaborates or has created partnerships with other organizations,groups,or other
events,how is this accomplished?
Collaboration*Our collaborations include working with Chinook Entertainment and Chinook Fest,
and mutually beneficial relationships with twelve regional cider houses,a local
winery and a local craft brewery.
WSU's Master Cidermaker program has proven to be a great partner,and will
increase their involvement for 2020.KEEN is a member of the KCChamber of
Commerce and our all-volunteer board brings connections with CWU,conservation
groups and downtown business owners.CWU Recreation and Tourism program
will again be supportive,as will the Craft Brewing program.
Expected and hoped for but not realized yet is a partnership with the North West
Cider Association,the US regional organization promoting apples,growers,
cidermakers and distributors from the Northwest throughout the nation.With them,
Cidercraft,and WSU,we will be solidly set as a leader of cider events.
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5|Future Plans
Please explain what plans exist to allow this project to become self-sustaining.Include any plans for ticket
sales,event sponsors,and other cost-recovery models.
Future Plans*We will do more research and identify more sponsorship deadlines,to secure
partnerships of that nature earlier.,
Ticket prices will increase incrementally,and we will offer more facets that will
attract more attendees.
Keeping great musicians is critical,and balancing what's affordable with what's
exciting and attractive to ticket buyers,will continue to be something that we
monitor closely.
CiderCraft/Sip and NW Cider Association have both indicated that they would
support (sponsor)a juried/competitive program,which would attract the very
highest quality products from around the State.NW Cider Assn may help us
negotiate the pathways to being able to offer out of state products.Beverage
competitions charge entry fees,and that would increase our income and boost our
cachet.Which in turn would make us more attractive to sponsors.
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Application Questions:Part 4
6|Additional Information
Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your
project and its benefit to tourism.
Additional Information 2018 was only our second Ciderfest,and the feedback we heard was that it was
extremely well planned and the feedback from ciderhouses,publications and others
in the industry has been entirely positive.Many of them now have WindFall on their
radar as having a capable team with good support from the Ellensburg/Kittitas
County community.
There are several connections which have been identified that we will strengthen in
the next planning process,and be able to take advantage of with more time and
organization.But interest has been documented and the willingness of people
to step out for such a memory-making getaway event is proven.
Attached is Chinook Entertainment's proposal for 2020.
This event is designed to highlight the agricultural environment that is not only
Kittitas County but all of Central Washington.It draws attention to smaller family
farms,and the increasingly diverse ways that our rural nature is sustained by
producing orchard commodities in a newer ways (that are actually really old).
Cider is indeed trending,with a growing audience who support the market because:
they like the flavor;they like the variety of flavors;they like that it's locally made;
they like that small orchards are getting a new lease on life;they like a frosty adult
beverage on a hot day (and they're maybe a little tired of beer);they are avoiding
gluten;they are focused on buying organic/local;they want to try making it
themselves;they want to share it with others.
The music has also proven to be a great draw.Roots Music across the region
continues to have a loyal audience,and in fact,attendance at Chinook
Entertainment festivals is increasing.
https://www.dailyrecordnews.com/outdoors/keen-connects-windfall-cider-fest-and-
roots-music-is-aboutlarticle_5d78b6f8-8126-5756-9c08-2681d3168ac1.html
2500 character lirrit
Supporting Documents You rmy upload any supporting docurrents such as graphs,irmges,diagrarm,rrerketing rmterials,etc.
2020 Cider Event_Option B.pdf 160.29KB
One week away email-WindFall.pdf 56.96KB
final poster.pdf 2.96MB
You are allowed to subtrit up to 3 single page (tJS Letter)docurænts in JFU FU¯or TlFFforrmt
7|Previous Lodging Tax Grant Information
Previous Years Has your event received Lodging Tax funds in previous years?
Awarded Lodging Tax C No,this event/project has not previously received Lodging Tax Funding.Grants*C Yes,1 year previous
O Yes,2 years previous
O Yes,3 or more years previous
How many participants and spectators attended last year's activity and/or will attend
this year?
Prior Year Projected *
500 1,000
How many days did/will your event occur?
Prior Year*Projected *
1 3
How many paid overnight stays were and/or will be booked as a result of your
project/event?
Prior Year*Projected
60 100
Paid Overnights'Data Support
Explain howthe room nights data above from the prior year was collected and howthe projection for the next year is
derived.(For example,if there was a survey conducted for the prior year,explain the methodology.For the projections,
what are they based upon and how is that basis justified?)
Prior Year Paid There WILL BE a survey for the "PRIOR YEAR"which has yet to happen.We are
Overnight's Stay reporting what we know about,for sure,three weeks before the WindFall happens,Response*and trying to be honest (and optimistic,because it's new and a great idea)with the
way we are extrapolating information to present here,about 2020.It is unfodunate
timing,the grant due date and the event happening date coming in the wrong
order.
We expect to be able to report more fully at the personal presentations in
November.We don't have any solid data to upload at this time.
2500 character lirrit
Prior Year Paid in addition to field above,you may upload the evidence to support the prior years'rooninight inforrration
Overnight Stay Data 2018 Cider Fest Attendance.pdf 188.04KB
You rray upload up to three single pages (US Letter),of inforrration,If you a single multi-page docurrent,onty the first
three pages will be considered.the following foraats,wii be accepted.JFG,IV or llFF
Application Questions:Part 5
8|Funding
Does your organization have,or have you applied for,grant funding from other sources?If not,why not?If yes,please
list the funding you have for the project,including any volunteer and in-kind sources in Question 9|Project Budget
Overview.
Funding sources and amounts which have not yet been secured will be listed separately,in the field(s)directly beloW.
Finally,what changes would occur if the project couldn't be funded?
Other Funding *Does your organization have.or have you applied for funding fromother sources?
O Yes R No
I¯xplanation*If not,why not?
We haven't applied for any funding from any of our proposed or promised 2020
sponsor partners simply because the 2019 event hasn't happened.
However,Tree Top and Solarity Credit Union have both verbally promised to
support next year,and their community giving season (time to apply)is in
November.
CiderCraft and Sip Magazines have told us definitely they want their names
associated with this event,as has the NW Cider Association.
I have estimated,based on our verbal conversations,the approximate amount of
potential sponsorship from these known partners below.
CiderCraft and Sip in particular are excited about this new event and have
indicated "we want to help make this a landmark event",and they will bring their
industry contacts with them.
2500 character lirrit
Funding Shortfalls ½hat changes would occur if the project couldn't be funded?
If WindFall was to not receive any lodging tax funding,we would need to analyze
which parts of the event to reduce.Likely NPR and Chinook Entertainment costs
would be reduced -that would mean smaller name bands attending.
Since none of the lodging tax can be used for food or drink,(which is half the
theme of the overall event),WindFall would probably have to choose smaller,less
well-known bands,hire a cheaper stage and have a lower quality show.
That would be a shame,since it appears that the initial interest from many people
is the attraction of the known bands.For instance,since we booked Old Salt Union
as a headliner (for 2018)they have been touring the west,and are now named as
one of the rising stars in the bluegrass scene.
LJntil this event has a few years and a performance record,funding will be critical to
get quality entertainment,and to get the word out about it.
2500 character lirrit.
Matching Funds 68.40
Percentage %
This field will auto fill with the correct percentage based on your input to budget section below.
9|Project Budget Overview
Please complete budget for this project/proposal.If your agency operates independently of this project application it may
not be necessary to submit the entire agency budget.You must submit a budget which specifically pertains to the
projectleventfor which you are requesting funding and adheres to the basic budget format shown below.
The budget must include anticipated revenues,expenditures,and any potential profit or loss.For projectslevents which
are ongoing for more than one (1)year,please also submit actuals from the previous three (3)years of operations
(need not be consecutive)for the project/proposal if applicable.
For any claimed in-kind contributions valued at $500 or more and related to marketingladvertising,you must
submit verifying documentation which assures the contribution will be provided.For instance,if you are
claiming in-kind contributions in the form of advertising match,a binding contract itemizing the matching value and
obligating each party must be provided.
ATTENTION:In an effort to allow an adequate level of flexibility for all applicants,not all fields in the budget portion are
required to be filled before this form is submitted.Providing all applicable data is your responsibility,failure to do
so will potentially jeopardize your application's chance for review.
Verification of In-kind For any clairred in-Wnd contributions valued at $500 or nore and related to rrerketing/advertising,you rrust subnit
Contributions verifying docurmntation which assures the contribution will be provided.
Budget Year
Edit if necessary 2017 2018 2019 2020
Revenues From Consolidated Lodging Tax Grant
Past Actual 3 Past Actual 2 Past Actual 1 Projected
LTAC Grant $0.00 $10,000.00 $7,180.00 $36,040.00
Funding
All Other Revenues
Account Name Past Actual 3 Past Actual 2 Past Actual 1 Projected
Ticket Sales $0.00 $10657.00 $0.00 $15000.00
Merchandise $0.00 $453.00 $0.00 $650.00
(clothing and
snacks)
Sponsorships $0.00 $1000.00 $0.00 $3500.00
Donations (an $0.00 $$0.00 $500.00
option when buying
tickets)
Bottle Shop Sales $0.00 $1263.00 $0.00 $2500.00
Scrips $0.00 $1000.00 $0.00 $2500.00
In-Kind Contributions (except volunteerism)
Account Name Past Actual 3 Past Actual 2 Past Actual 1 Projected
$0.00 $0.00 $0.00 $0.00
Contributions of Volunteer Time
Past Actual 3 Past Actual 2 Past Actual 1 Projected
Number of Hours 1,000 1,276 1,276
Evidence of Volunteer Rease upload a single file which offers evidence in support of the projected volunteer hours.
Contributions*
Windfall Cider Fest Volunteer Justification.pdf 118.27KB
Calculated Value of $30,062.56
Projected Volunteer
Time
Past Actual 3 Past Actual 2 Past Actual 1 Projected
Revenue Totals $0.00 $24373.00 $7180.00 $90752.56
Expenses
Account Name Past Actual 3 Past Actual 2 Past Actual 1 Projected
Supplies $0.00 $3218.00 $0.00 $5000.00
Printing $0.00 $1314.00 $0.00 $2500.00
Ticket Sale Fees $0.00 $266.00 $0.00 $350.00
Event Venue Fees $0.00 $1328.00 $0.00 $1400.00
Travel $0.00 $190.00 $0.00 $200.00
Food for Volunteers $0.00 $122.00 $0.00 $200.00
Insurance $0.00 $200.00 $0.00 $200.00
Advertising $0.00 $5375.00 $0.00 $10000.00
Licenses $0.00 $70.00 $0.00 $70.00
Liquor Costs $0.00 $4000.00 $0.00 $4500.00
Entertainment $0.00 $9000.00 $0.00 $22140.00
(Chinook Fest)
Past Actual 3 Past Actual 2 Past Actual 1 Projected
Expense Totals $0.00 $25083.00 $0.00 $46560.00
Profit &Loss
Past Actual 3 Past Actual 2 Past Actual 1 Projected
$0.00 $-710.00 $7180.00 $44192.56
Application Certification
The applicant here certifies and affirms:1.That it does not now,nor will it during the performance of any contract arising
from this application,unlawfully discriminate against any employee,applicant for employment,client,customer,or other
person who might benefit from said contract,by reason of age,race,color,ethnicity,sex,religion,military status,sexual
orientation,creed,place of birth,or disability;2.That it will abide by all relevant local,state and federal laws and
regulations and;3.That it has read the information contained in the instructions on pages 1 and 2 and understands and
will comply with all provisions thereof.
Certified by:Sign
Name *Sarah Maes
Applicant's Title*WindFall Master Fester
e
Inf¾mUU.REVENOB BERVICE DEPARTHENT OF TER TRBASURY
P.O.BOX 2500
CINCINNATI,OK 45201
Employer Identification Number:Date.AUS O 7 MD 22-3849021
DLN:
17053067801013EISTItnaENVIRONMENTALEDUCATIONContactPerson:
NB2WORR L.WAYNE BOTEE •IU#31462
PO BOX 687 Contact Telephone Number=
ELLENSBURG,WA 98926 (877)829-5500
Public Charity Status:
170 (b)(1)(A)(vi)
Dear Applicant:
Our letter dated JULY 2002,stated you would be exempt from Federal
income tax under section 501(c)(3)of the Internal Revenue code,and you would
be treated as a public charity during an advance ruling period.
Based on our records and on the information you submitted,we are pleased to
confirm that you are exempt under section 501(c)(3)of the code,and you are
lassified as a public charity under the Coda poetion listed in the heading ofthisletter.
Publication 557.Tax-Exampt Statua for Your organisation,provides detailed
information about your rights and responsibilities as an exempt organization.
You may request a copy'hy calling the to11-free number for forms,
.(900)029-3675.Information la also available on our Internet Web Site at
WWW.itg.gQV.
If you have general questions about exempt organisations,please call our
boll-free number shown in the heading between 8:00 a-m.-5:30 p.m.Eastern
time.
Please keep this letter in your permanent records,
sincerely youra,
Lo G.Lerner
Director,Exempt organizationsRulingsandAgreements
Letter 1050 (DOfCG)
Service Agreement made as of 09 /25 /19 between KEEN ("Purchaser")and Chinook Entertainment,LLC ("Producer")
for the terms and conditions herein set forth.
1.Event/Venue:Windfall Cider Fest
Venue Address:901 E.7th Ave.,Ellensburg,WA 98926
2.Service Agreement:Producer shall provide booking,contracting,advancingand payment to Artist(s)for below
Engagement Date &Times.Producer shall provide booking and coordination of stage,sound,lights and technical
engineers and make payment to those production vendor(s).
3.Engagement Date(s)and Time(s):TBD.Est.October 2020.Music runtime 4:00pm -10:30pm.
4.Compensation:Purchaser shall pay Producer $22,140.00
Stage/Sound/Lights $4,700.00
Entertainment (4 acts)$12,500.00
Hospitality/Hotels (excludes drink $1,250.00
tickets/scrip and meals)
Booking/Production Coordination Fees $3,690.00
5.Payment Terms:50%deposit ($11,070.00)due July 1st,2020.Balance ($11,070.00)due Day of Event.
6.Special Provisions:Purchaser to provide and pay for Artist Rider requirements not outlined in Compensation
above.
Failure to present the Event or Inclement Weather shall not relieve the Purchaser of the obligation to pay
agreed upon compensation herein.
This Agreement and any attachments including but not limited to "Additional Terms and Conditions",and any other
addenda referenced incorporated herein constitute the entire agreement between parties,shall be governed by the State
of Washington law,and may be modified only by signed writing.The persons signing below warrant they have authority
to bind the parties to the terms of this Agreement.The Agreement will not be executed until signed by all parties below.
09/25/2019
Authorized Representative Date Cody Beebe Date
Fresh Hop Committee Chinook Entertainment LLC
PO Box 309,Naches,WA 98937
509.969.5930
TIN:46-2918278
Chinook Entertainment |PO Box 309,Naches,WA 98937
Additional Terms and Conditions
1.Purchaser agrees to furnish and pay for,at its own expense (a)on the date(s)and at the time(s)of the Engagement
above mentioned all that is necessary for the proper presentation of Event,including but not limited to;a suitable,
permitted location,necessary electricians,all licenses (including musical performing rights licenses),security,
special police,ushers,ticket sellers,ticket takers,appropriate and sufficient advertising,(b)all music royalties in
connection with Artists'regulatory company,(c)all sales and amusement taxes.
2.In the event of sickness or accident to Artist or if a performance is prevented,rendered impossible or infeasible
by any act or regulation of any public authority or bureau,civil tumult,strike,epidemic,interruption in or delay
of transportation services,war conditions,emergencies or any other similar cause beyond the control of Artist,it
is understood and agreed that there shall be no claim for damages by Purchaser and Artist obligations as to such
performance shall be waived.In the event of such non-performance for any of the reasons stated in this
paragraph,if Artist is ready,willing and able to perform,Purchaser shall pay the full compensation hereunder,
otherwise,the monies (if any)advancedto Artist shall be returned on a pro-rata basis.
3.Inclement weather rendering performance impossible,infeasible or unsafe shall not be deemed a force majeure
event and payment of the agreed upon compensation shall be made not-withstanding.If Purchaser and Artist
disagree as to whether rendition of performance(s)is impossible,not feasible or unsafe because of inclement
weather,Artist's determination as to performance shall prevail.
4.In the event Purchaser refuses or neglects to provide any of the items or to perform any of the items or any of its
obligations herein stated,and/or fails to make any of the payments as provided herein,Producer shall have the
right to refuse to perform this contract,and to refuse performance by Artist.Producer shall retain any amounts
therefore paid and Purchaser shall remain liable for the agreed upon Compensation herein set forth.
5.The entertainment presentation shall be billed and marketed in such order,form,size and prominence as directed
by Producer on all advertising and publicity issued by or under the control of the Purchaser.Artist's name or
likeness may not be used as endorsement or indication of use of any product or service nor in connection with
any corporate sponsorship or tie-up or merchandising without Artist's prior written consent.
6.Purchaser shall not itself nor shall it permit others to record,broadcast,televise,photograph,or otherwise
reproduce the visual and/or audio performances hereunder,or any part thereof without expressed written
permission from the Artist's representatives.
7.Artist shall have the exclusive right to sell souvenir programs,ballet books,photographs,records and any and all
types of merchandise including but not limited to articles of clothing,posters,stickers,etc.on the premises of the
Event/Venue of performance without any participation in the proceeds by the Purchaser.
8.Unless stipulated to the contrary in writing,Purchaser agrees the Artist may cancel the engagement hereunder
without liability by giving the Purchaser notice of at least sixty (60)days prior to the commencement date of the
engagement hereunder.In the event of cancellation by Artist as set forth in this paragraph,Producer shall make
its best efforts to contract a comparable substitute and Purchaser shall not hold Producer liable,apply penalty or
fees or withhold Compensation.
9.Artist shall have exclusive control over the production,presentation and performance of the engagement
hereunder.Artist shall have the sole right,as Artist may see fit,to designate and change at any time the performing
personnel.Purchaser agrees (a)to comply promptly with Artist's directions as to stage settings for the
performance(s)hereunder,(b)that no performers other than those furnished by the Artist hereunder will appear
on or in connection with the engagementwithout expressed written permission from the Artist's representative.
10.Nothing in this agreement shall require the commission of any act contrary to law or to any rules or regulation of
any union,guild or similar body having jurisdiction over the services and personnel to be furnished by Artist or
Purchaser hereunder.If there is any conflict between any provision of this agreement and any law,rule or
regulation shall prevail and this agreement curtails,modified or limited only to the extent necessary to eliminate
Chinook Entertainment |PO Box 309,Naches,WA 98937
OmooK
such conflict.Purchaser agrees to comply with all regulations and requirements of any union(s)that may have
jurisdiction over any of the said materials,facilities,and personnel to be furnished by Purchaser.
11.Purchaser hereby warrants and represents that Purchaser has and will maintain in full force and affect,a general
liability insurance policy with a reputable insurance company,licensed to do business in the State of Washington.
Said policy must provide coverage in an amount of no less than $1M per occurrence for property damage and/or
bodily injury.A certificate of insurance related to the coverage listed above shall be furnished by Purchaser upon
request.
12.Purchaser hereby indemnifies and holds Chinook Entertainment as well as their respective agents,
representatives,principals,employees,officers and directors,harmless from and against any loss,damage or
expense,including reasonable attorney's fees,incurred or suffered by or threatened against Chinook
Entertainment,LLC or any of the foregoing in connection with or as a result of any claim for personal injury or
property damage or otherwise brought by or on behalf of any third party person,firm or corporation as a result
of or in connection with the engagement,which claims does not result from the active and willful negligence of
the Artist.
13.Chinook Entertainment,LLC acts herein only as agent for Artist and assumes no liability for any act of commission
or omission on the part of either Artist or Purchaser.In furtherance therefore and for the benefit of Chinook
Entertainment,LLC,it is agreed that neither Purchaser nor Artist will name Chinook Entertainment,LLC as party
in any civil action or suit arising out of,in connection with,or related to any act(s)of commission or omission of
Purchaser,Artist or Chinook Entertainment,LLC.
14.This Agreement (a)cannot be assigned or transferred without the written consent of Producer,(b)contains the
sole and complete understanding of the Parties hereto and (c)may not be amended,supplemented,varied,or
discharged,except by an instrument in writing signed by both parties.The person executing this Agreement on
Purchaser's behalf warrants his/her authority to do so,and such person hereby assumes liability for the payment
of said Compensation in full.Signatures of the Parties,either electronic or transmitted by facsimile or e-mail,shall
be deemed to be their original signatures for all purposes.
Chinook Entertainment |PO Box 309,Naches,WA 9893/
WindFall Cider Fest -One Week Away!
With the weather this weekend,it's safe to say summer is officially over.We're happy you're
choosing to celebrate (or mourn)the changing of the seasons with us.
We're down to the last week before the event,and we hope you're as excited as we are.We're
looking fonward to seeing you on October 5th at the Western Village of the Kittitas Valley Event
Center (free on-site parking at the corner of 8th and Alder).Gates open at 2:45,and cider starts
pouring at 3.
Speaking of cider,we've had a few last minute changes and we're excited to welcome Union
Hill Cider Co.to our lineup.Whatever your tastes,you'll be sure to find something to your liking,
with more than 10 cideries on-site.We'll also have beer and wine available,if that's your thing.
We've got a great lineup of toe-tapping,head-bobbing bands,hailing as close as Ellensburg and
as far as Nashville.This ain't your grandpa's bluegrass!But we're sure he'd recognize the roots
and rock out as much as anyone.Check out our bands and get pumped for next weekend!
Just as a reminder,this is a 21+event.You will need your ID at the door.We will have a list of
registered attendees,so no need to print out your email confirmation.
If you can convince two more of your friends to pre-register online,we'll hook you up with some
special swag at the bottle shop.Just have them enter your name as a promo code when they
register.
If you are looking to make a weekend (or more!)out of your visit,please check out
litlps://www.centralwashingtoncolor.com/with some great ideas for hiking,shopping,staying,
and exploring.We love our County and know that you will too!
Here's to harvesting fruits,daylight getting tighter,musical roots,and hard cider!
Sarah Maes and the WindFall committee
Kittitas Environmental PresentsEducationNetwork¿
1no a L-
C id erfeat
&Rooth Music
12 Ciderhouses
gather in Ellensburg for
the biggest craft cider tasting event
in central Washington --
Live Music -
Head for the Hills .
Fort Defiance
Young Feller
Killdeer String Band
October 5,2019 3:oo pm-9:oo pm
Kittitas Valley Event Center Western Town
Festival Pass includes tasting glass and 6 pours
$35 in advance or $4o at gate
www.windEallciderEest.orgatt:M Smme Edwardjones
CS MECW LIVEL I OLOREllensburgCanyonWinery--.-
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Kittitas County Lodging Tax
Volunteer Match Cider Fest 2020
Volunteer Name Tasks Rate*Hours
Board President,Event Planning,Design,
Marketing,Promotions,Budgeting,Tracking,Jill Scheffer $25.43 220Purchasing,Ticket,and AII Event Tracking and
Reporting
KEEN Board Treasurer -project financialStefanieWickstrom $25.43 132oversightandmanagement
Event ticket sales management,coordinationThatcherMontgomery $25.43 64andreporting
KEEN Board Member and Cider Fest Master
Sarah Maes Fester -all event details and planning $25.43 400
extraordinaire
KEEN Board Member,Volunteer CoordinatorLandonShaffer $25.43 220andSecuritylead
KEEN Board Members at large -project
Gary Cox &Jerry Scoville oversight and financial oversight,event day $25.43 120
assistance
Event Day Volunteers (20
set up,tear down,pouring,scrip taking andpeoplefor6hours $25.43 120
average)more
Total 1276
*Independent Sector Non-
profit Volunteer Rate
Total
$5,594.60
$3,356.76
$1,627.52
$10,172.00
$5,594.60
$3,051.60
$3,051.60
$32,448.68
Exhibit "B"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
section 1.Branding
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum,Ellensburg,or Roslyn tourism
information as follows:
A.Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo with an operational link to the site(s).The logo must be displayed on the
contractor's home page,it must be sized no smaller than ½inch in height,and must be
surrounded by appropriate white space to allow easy recognition and legibility.Contractors
shall not change the logo(s)in color or appearance.
B.Print Advertising and Online Display Advertising of all types (including but not limited to
newspaper,periodicals,flyers,posters,billboards,direct mail,e-newsletters,third-party
websites,streaming displays,etc.)must include the County's and appropriate City's tourism
website logo.The logo must be sized no smaller than ½inch in height,and must be surrounded
by appropriate white space to allow easy recognition and legibility.Contractors shall not change
the logo(s)in color or appearance.
C.Video Advertising of all types (including but not limited to television,online,electronic kiosks,
motion billboards,etc.)must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller than ½inch in height,and must be surrounded by appropriate
white space to allow easy recognition and legibility.Contractors shall not change the logo(s)in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism,Kittitas
County Chamber of Commerce.
Section 2.Advertisîng Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A.Print Advertising·
1.Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed at 100%of the cost,including any production costs.To
operate exclusively outside of Kittitas County,the provider must not be physically located in
the County and/or not distribute any media within the County.
2.Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a.For date-specific events,advertising the day of the event and up to 10 days prior to
the event may be reimbursed at 100%of the cost,including any production costs.
b.For seasonal or year-round events,or for date-specific events outside of the time-
frame in Section 2 A,(2)(a)above,advertising reimbursement requests must include a
statement from the media provider specifying the percentage distribution to areas
outside of Kittitas County.Reimbursements will be allowed for the amount distributed
outside of Kittitas County,including any production costs.
B.Television Advertising:
1.Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed at 100%of the cost,including any production cost.
2.Television advertising placed with any media provider inside the Yakima /Kittitas DMA will
be reimbursed as follows:
a.For date-specific events,advertising the day of the event and up to 7 days prior to
the event may be reimbursed at 100%of the cost,including any production costs.
b.For seasonal or year-round events,or for date-specific events outside of the time-
frame in Section 2 B,2(a)above,advertising may be reimbursed at the rate of 70%of
the total cost,including any production costs.
C.Online Advertising:
1.Online advertising and promotion may be reimbursed at 100%of the cost,including any
production cost.
2.Streamed media (radio,television,other)requests for reimbursement must include a
statement from the media provider specifying the percentage of recipients which are
outside of Kittitas County.Reimbursements will be allowed for the percentage distributed
outside of Kittitas County,including any production costs.
D.Direct Mail:
1.Direct mail advertising may be reimbursed at 100%of the cost,including any production
cost,for each item mailed or shipped to a destination outside of Kittitas County.In order to
receive reimbursement,a list of the addresses and a signed statement from the contractor
that the list is accurate,or other proof of delivery,must be provided along with other
required documentation.
E.Flyers/Posters:
1.Flyers or posters which are placed outside of Kittitas County may be reimbursed at 100%of
the cost,including any production cost.In order to receive reimbursement,a list of the
locations where flyers or posters were posted outside of Kittitas County,a signed statement
from the contractor that the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.
2.Banners which are placed inside of Kittitas County may be reimbursed at 100%of the cost,
including any production costs.In order to receive reimbursement,the banner cannot list a
specified date or location.Request can only be made one time.
3.Signage (site layout use only)which are placed inside of the venue/facility of the event may
be reimbursed at 100%of the cost,including any production costs.In order to receive
reimbursement,the signage cannot list specified date or location.Request can only be
made one time.(i.e.ADA Parking/Parking,Loading Zone,Evacuation Route,Bathrooms,and
Stage locations)
F.Radio Advertising:
1.Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed at 100%of the cost,including any production cost.
2.Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a.For date-specific events,advertising the day of the event and up to 7 days prior to
the event may be reimbursed at 100%of the cost,including any production cost.
b.For seasonal or year-round events,or for date-specific events outside of the time-
frame in Section 2 F,2(a)above,advertising may be reimbursed at the rate of 30%of
the total cost,including any production costs.
G.Operation Reimbursement:
1.Operation costs may be reimbursed 100%of the paid invoice cost.In order to receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list.Invoice provided must include notation of payment with proof
of payment.
2.Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
at 100%of cost.In order to receive reimbursement,a signed statement from the receiver
along with other required documentation.Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.
3.Items not eligible for reimbursement:
a.Salaries of employees
b.Capitol purchases-any item with 3+years life and over $5,000.
c.Licenses,permits,insurance,or credit card fees