HomeMy WebLinkAbout019- Junk-tiquenLT-2020-019-JUNK-TIQUEN
2020 LODGING TAX SERVICES AGREEMENT
BETWEEN KITTITAS COUNTY AND JUNK-TIQUEN IN THE BURG
This Contract,effective January 1,2020 is made and entered into by and between KITTITAS
COUNTY ("County"),acting as agent for and on behalf of the City of Ellensburg,a Washington
municipal corporation ("City"),a subdivision of the State of Washington,and JUNK-TIQUEN IN THE
BURG ("Contractor")for the 2020 Junk-tiquen in the Burg ("Event").
WHEREAS,the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE,in consideration of the terms and conditions contained herein,or
attached and incorporated and made a part hereof,the County and the Contractor mutually agree
as follows:
Section 1.Scope of Work.
a.Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee,attached hereto as Exhibit "A"
which is attached hereto and incorporated herein by this reference.
b.Except as otherwise specifically provided in this Agreement,Contractor shall furnish the
following as required to perform the services,described in Paragraph (a)above,in
accordance with this Agreement:Personnel,labor and supervision;technical,professional
and other services.All such services,property and other items furnished or required to be
furnished,together with all other obligations performed,or required to be performed,by
Contractor under this Agreement are collectively referred to herein as "Services."
c.Contractor shall commence,perform and complete such Services in accordance with Exhibit
"B"which is attached hereto and incorporated herein by this reference.
Section 2.Payment.
a.As full compensation for satisfactory performance of the Contractor's Services,the County
agrees to pay Contractor the sum of two thousand dollars ($2,000)(City of Ellensburg
lodging tax funding).
b.Additional payment terms:The County will make payment to the Contractor only on a
reimbursement basis,as receipts/invoices for any items including marketing and/or
advertising are submitted to the County,not to exceed the sum of two thousand dollars
($2,000)(City of Ellensburg lodging tax funding).
c.Services/Expensesthat are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January 15,2021 after this date funds lapse.
d.Requests for reimbursements must be submitted to:
Kittitas County Auditor
Attn:Auditor's Accounting
2020 County Lodging Tax Funding Agreement Page 1
LT-2020-019-JUNK-TIQUEN
205 West 5th Ave -Suite 105
Ellensburg,WA 98926
auditorsaccounting@co.kittitas.wa.us
e.Reporting requirements of your events will be required on prescribed forms from the
County Auditor.
f.Contractor is eligible to claim reimbursement for the following items and amounts only:
•Radio,print,online,and TV marketing
•Direct mail
•Website
g.Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f)and is
further expressly denied funding for the following items as requested in the application as
defined in Section 1(a):no facility rental.
h.Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation at the
conclusion of the event.
I.Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Auditor's office prior to filing reimbursement claim.Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed.The training may be found online at the Kittitas County Auditor's website at the
following address:http://www.co.kittitas.wa.us/auditor/default.aspx
Section 3.Performance by Contractor.
a.Contractor shall not (by contract,operation of law or otherwise)delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County and city.Any such delegation or subcontracting without the County's or
City's prior written consent shall be voidable at the County's or City's option.
b.Contractor shall at all times be an independent contractor and not an agent or representa-
tive of the County or City with regard to performing the Services.Contractor shall not
represent that it is,or hold itself out as,an agent or representative of the County or City.In
no event shall Contractor be authorized to enter into any Agreement or undertaking for or
on behalf of the County or City.It is understood that the Contractor and the Contractor's
staff and employees are not employees of the County or City and are not,therefore,entitled
to any benefits provided employees of the County or City.
c.Contractor shall comply with all applicable laws,ordinances,rules,regulations,orders,
licenses,permits,and other requirements,now or hereafter in effect,of any governmental
authority (including,but not limited to,such requirements as may be imposed upon the
County and applicable to Services).Contractor shall furnish such documents as may be
required to effect or evidence such compliance.All laws,ordinances,rules,and orders
required to be incorporated into agreements of this character are incorporated into this
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LT-2020-019-JUNK-TIQUEN
Agreement by this reference.Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
d.The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race,creed,color,national origin,age,
sex,marital status,or the presence of a physical,sensory,mental disability or any other
protected status recognized under local,state or federal law.
e.The Services shall at all times be subject to inspection by and approval of the County or City,
but the County's or City's making (or failure or delay in making)such inspection or approval
shall not relieve Contractor of its responsibility to perform the Services in accord with this
Agreement,notwithstanding the County's or City's knowledge of defective or non-
complying performance,or the substantiality or ease of discovering the same.Contractor
shall provide the County or City with sufficient,safe,and proper facilities and equipment for
such inspection and free access to such facilities.
f.This contract is subject to review by any Federal or State auditor.Contractor shall promptly
furnish the County or City,or their designee,or such Federal or State auditor with such
information related to the Services as may be requested by the applicable governmental
entity.Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6)years after contract termination.
For such duration after the County or City makes final payment of compensation due
hereunder,Contractor shall provide the County or City access to (and the County or City
shall have the right to examine,audit and copy,with or without notice)all of Contractor's
books,documents,papers and records related to the Services or this Agreement.
g.Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state,federal,social security,and local taxes,of every nature,
arising from Contractor's performance of this Agreement.AII compensation received by the
Contractor will be reported to the Internal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4.Release,Indemnity,and Hold Harmless.
The County or City assumes no liability for the Contractor's actions under this Agreement.
Contractor releases and shall defend,indemnify,and hold harmless the County and the City,their
officers and employees,agents,representatives,attorneys and/or volunteers,from and against all
claims,costs,liabilities,damages,and expenses,(including,but not limited to,reasonable attorney
fees)which arise or may arise or be alleged to arise out of or by reason of this Agreement
including:
•Any fault,negligence,strict liability or product liability of Contractor in connection with the
Services for this Agreement;
•Any lien asserted upon any property of the County or City in connection with the Services
for this Agreement;
•Any failure of Contractor,or of the Services,to comply with any applicable law,ordinance,
rule,regulation,order,license,permit and other requirement,now or hereafter in effect,of
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any governmental authority;or
•Any breach of or default under this Agreement by Contractor.
Section 5.Compliance with Public Records Law.
a.In compliance with Washington's public records law,the County will retain copies of any
documents associated with this Agreement,which may be required by law unless legally
exempt from such retention,for any applicable legally required retention period.
b.In the event a public records request is made to the County or City for documents created in
relation to this Agreement,should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws,the County or City shall provide
notice to Contractor pursuant to Washington's public records act,chapter 42.56 RCW,to
allow Contractor to seek a court injunction.
c.The County or City specifically shall not be liable to Contractor for the County's or City's
release under public records laws of any documents not otherwise exempt from disclosure
by trademark,copyright or other law.
Section 6.Industrial Insurance Waiver.
With respect to performance of this Agreement and as to any claims against the County or City,their
Additional Insureds,officers,agents and employees,the Contractor expressly waives its immunity
under Title 51 of the Revised Code of Washington,the Industrial Insurance Act,for injuries to
Contractor's employees and agrees that the obligations to indemnify,defend and hold harmless
provided in this Agreement extend to any claim brought by or on behalf of any employee of the
Contractor.This waiver is mutually negotiated by the parties to this Agreement.
Section 7.Insurance and Endorsements.
a.The County may require through a request in writing that the Contractor provide the County
with a certificate,binder,or policy of liability insurance,acceptable to the County in an
amount specified by the County.
b.Such liability insurance shall be such as will protect Contractor,its employees,agents and
representatives,from all claims,losses,harm,costs,liabilities,damages and expenses
arising out of personal injury (including death)or property damage that may result from
performance of the Services or this Agreement,whether such performance is by Contractor
or any of its employees,agents or representatives.
c.Should the County require such liability insurance,the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
d.Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
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e.Where insurance is requested by the County,all liability insurance policies shall be endorsed
to include the County and City as Additional Insureds and shall stipulate that the insurance
afforded by the policies shall be primary insurance,and that any insurance,self-insured
retention,deductibles,or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance or self-insurance maintained by
the County or City.Contractor shall furnish the County a certificate of insurance with
Endorsement as evidence that the required policies are in full force and effect.
Section 8.Termination.
The County may,by written notice thereof to Contractor,terminate this Agreement as to all or any
portion of the Services not yet performed,whether or not Contractor is in breach or default.Upon
receiving such notice of termination,Contractor shall,except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice.In the event the
County terminates the Contractor's Services,the Contractor is obligated and hereby agrees to
refund to the County all monies paid for Services not yet rendered by the Contractor,if any,as of
the date of the notice of termination.
Section 9.Miscellaneous.
a.The City is not a party to this Agreement but is an intended third-party beneficiary of this
Agreement and to the extent set forth herein certain of its provisions are for the benefit of
the City and are enforceable by City in its own name and capacity as a Washington municipal
corporation.
b.Contractor shall not (by contract,operation of law or otherwise)assign this Agreement or
any right or interest in this Agreement without the County's prior written consent.
c.This Agreement embodies the entire Agreement between the County and Contractor,and
supersedes any and all prior oral or written communications,proposals,conditions,promises,
representations,or understandings regarding the Services.No change,amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
d.Notice for any purpose under this Agreement,except service of process,shall be given by
the Contractor to the Kittitas County Commissionersand the Kittitas County Auditor,205 W 5th
Ave.Ellensburg,WA 98926.For all purposes under this Agreement,any notice by the County
to the Contractor shall be given to the Contractor's address provided on the signature page.
Notice may be given by delivery or by depositing in the U.S.Mail,first class,postage prepaid,
certified mail,return receipt requested.
e.The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict,affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
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f.This Agreement may be executed in one or more counterparts and by facsimile,each of
which will be deemed an original,but all of which together will constitute one and the same
instrument.
g.Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement.Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement,and is not in
violation of any applicable law,ordinance,or regulation the consequence of which will or
may materially affect Contractor's ability to perform its obligations under this Agreement.
h.If any term or condition of this Agreement or the application thereof to any person(s)or
circumstances is held invalid,such invalidity shall not affect the other terms,conditions or
applications which can be given effect without the invalid term,condition or application.To
this end,the terms and conditions of this Agreement are declared severable.
i.The exclusive venue for any action brought to enforce this Agreement or any of its terms
shall be in Kittitas County,State of Washington.
KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS CONTRACTOR
Chair [Print Name]
Vice Chair
Commissioner [Address]
[Telephone]
ATTEST:
,Clerk of the Board
APPROVED AS TO FORM:
Deputy Prosecuting Attorney
2020 County Lodging Tax Funding Agreement Page 6
EXHIBIT "A"
CLTAC:Application for Lodging Tax Grant Funding
Grant Application Od you attend the Grant Ap¢ication Workshop -2019 hosted by the Kittitas Gaunty Gianter of Œrmerce?
Workshop -2019 O Yes
G No
Submittal Instructions O Yes,
&General I have read and understand Subrrittal Instructions and General Infomation for the 2019 Lodging Tax G ant Funding
Information*Rocess
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Organization Information
Name of Organization*Junk-tiquen in the Burg
Organization Address*street Address
2830 S.Thorp Hwy
Address Line 2
Oty State /14ovince I Region
Ellensburg WA
Fbstal /Zip chde ¾ntry
98926 USA
Website www.junk-tiquenintheburg@hotmail.com
Federal Tax ID
#*00-0000000
UBI #*000-000-000
Organization is
a:*C Government Entity
C 501(c)3
C 501(c)4
O 501(c)6
6 Other Individual
(Note:you must submit 501(c)3,501(c)4,or 501(c)6 approval documentation.)
Click here to view sample documents (redacted).
Upload Proof of Proof of organization.pdf 160.85KB
Organization Status Acceptauefilefortmts include:JPG,FDFor TlFF.
Contact Information
First Name *Becky
Last Name *Sherley
Phone Number*509-899-2547
Email*junk-tiquenintheburg@hotmail.com
Project or Event Information
Project/Event Name*Junk-tiquen in the Burg
Event Dates
Please provide any specific dates,or range of dates,on which your event or project will be held.You may add as many
dates or date ranges as necessary.
Event Dates
Start Dates*End Dates
4/18/2020 10/17/2020
Project/Event Kittitas Valley Event Center
Location
New or Ongoing G Ongoing Project/Event (More than four years in existence)
Project/Event?O New Project/Event (Four or fewer years in existence)
Amount of Funding $4315.00
Requested *
V you selected "Ongoing Fioject/Event"above this armunt rmy not exceed 10%of the total e×pense budget of this
project.
Funding Request Max 4,316
Tourism Seasons *Fromthe list bdow,what season will your pro ect enhance tourisn?Select any which apply.
E Year-round (January -December)
Off Season (November -February)
2 Shoulder Season (October or March -May)
O High Season (June -September)
Application Questions:Part 1
Please answer each question completely,in the order listed.Please include any supporting data within the
response narrative.
1|Project/Event Description
Please provide a description of your project/event and identify the specific tourism audiencelmarket that your
organization will target with these funds.You must include an itemized list of exactly how any grant funds
awarded will be utilized.
Response 1:For one exciting day,buildings spring to life with Junk-tiquen in the Burg's vintage
Project/Event market.Junk-tiquen invites crowds to peruse and purchase up-cycled and re-
Description*purposed decor,furniture and accessories.Vintage markets are e×tremely popular
across America and have a very large following.Vendors roll into town from all
corners of the Pacific Northwest,from the southernmost tip of Oregon to small
towns in Idaho and shoppers will travel miles and miles to catch the next great
show!
EIIensburg's centralized location in Washington encourages visitors to travel from
all corners of the state.Every year,hundreds of new Junk-tiquers travel to
EIIensburg,and many people plan girls'weekends and family vacations around the
event.The audience I am targeting is ages 18 to 80 and everything in between.
The structure of the show reaches various ages with the different types of items
offered.Older shoppers may like the true antiques while younger shoppers may
like more of the re-purposed items such as jewelry made from vintage spoons.
There will be something for everyone!
I plan on marketing and using the money in the Seattle/Portland market as well as
Spokane,Canada and Central Washington area including Wenatchee,Moses Lake
and Tri-Cities to name a few.I will be using the funds in various media areas such
as online marketing to include some of the following channels:
Website Marketing
Search Engine Optimization
Pay-Per-Click Advertising
Content Marketing
Email Marketing
Social Media Marketing
Mobile Marketing
Video Marketing
digital media,photography,video streaming,radio,television and print advertising
such as magazines,signage,banners,fliers,and save the date cards.If approved
my budget also outlines using the funds for expenses such as insurance,facility
rental,and display items for the show.
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List of Intended Use of Funds*
Radio Marketing
Print Marketing
Online Marketing (see above list)
TV Marketing
Direct Mail
Facility Rentals
Website
2|Projections of Increased Tourism
Please provide the following estimates of how any money received will result in increases in the number of people
traveling for business or pleasure on a trip:
1.Away from their place of residence or business and staying overnight in paid accommodations;
2.To a place fifty miles or more away from their place of residence or business for the day or staying overnight;
3.or from another country or state outside of their place of residence or business.
You must provide the evidence utilized in determining your projections.
Response 2.1:1.Away fromtheir dace of residence or business and staying overnight in paid accorrrudations;
Projection I estimate that more than 47%of my attendees will be tourists coming from more
than 50 miles away and that 10%of them will stay in overnight paid
accommodations.Having the funds to advertise my show has helped draw those
that are 50 miles or further from Ellensburg.If I receive funding this year,I
anticipate a 3-5%increase to my attendees that!!ve the 50 miles or further.Based
on the options of my market I have connected with many online groups and like
events that I will be using the funds to further those relations and other advertising
focused in those areas.
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Response 2.1:Based on my survey from my most recent show,163 attendees responded;47%
Evidence*mere from 50 miles or more and 10%of those stayed in paid accommodations.My
attendees range from age 20 and under to 60 plus with the majority being female.
A lot of them heard of the show through Facebook and advertising in their areas
through other media such as:television,newspaper and magazine ads.
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Response 2.2:2.To a place fifty niles or rmre away frorntheir place of residence or business for the day or staying overnight,
Projection 47%of attendees were from 50 miles or more but of these,33%came for the day
or stayed in other accommodations.Again,based on the survey results,most
heard about the show by the advertising which I was able to do through this
application process and funding.
Moving to 2020,I will be using digital media and partnerships to increase the
number of these attendees hopefully made possible by the grant funding source.I
will provide zip code findings through a creative giveaway at the entry of my show
and online to gather where the attendees are residing from.This in turn will help
with determining the place in which I drewshoppers from.I will also use specific
URL's in my advertising so I can track location.
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Response 2.2:Please see evidence in 2:1 as the information is the same.
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Response 2.3;3.or fromanother country or state outside of their place of residence or business.
Projection It has been helpful reviewing the results of my survey.I have learned that less than
1%of those surveyed are coming from out of State or Country.Although I haven't
been able to attract more than 1%,I am continuing to grow my event by the funding
received.I am hoping that with my digital presence and the new partnership that I
can increase this particular attendee.I will dedicate a percentage of my advertising
to draw more from out of State or Country in order to show the increase of this
tourist.
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Response 2.3:At this time,I have no evidence of this particular area as my survey shows a result
Evidence*of less than 1%of my attendees that provided such information.I will adjust my
marketing areas trying to improve this percentage for 2020
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Application Questions:Part 2
3|Measuring Results
What tools will you use to measure your event's impact on tourism?Please be specific and provide examples.Include the
following information:
A.Is your projectlevent year-round or is it seasonal or date-specific?Go to definitions of terms.
B.What strategies will you employ to assure you are attracting tourists from at least 50 miles away?
C.What strategies will you use to assist in marketing all of Kittitas County as a tourist destination with your
event/project funding request?
Response 3:Wiat tools will you use to rreasure your event's iripact on tourism?Flease be specific and provide èxarrples.
Measuring Results Various surveys are conducted to help measure the impact of tourism.Each show
has conducted surveys capturing information such as:where shoppers come from,
is this their first time to Ellensburg,did they stay the night and what are they doing
while in town.Vendors are surveyed on howmany stay the night,what type of
lodging and how many nights are stayed.Partnering with the Chamber of
Commerce to send an electronic survey to all the followers of the tourism
campaigns;tracking if they came to the event,did they stay the night,if so where
and what did they do while in the area.Social media surveys are conducted
collecting data on where people travel from,did they stay the night and what did
they do while in town.
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Response 3 A:A.Is your projectlevent year-round or is it seasonal or date-specific?
Measuring Results C Year Round C Seasonal R Date Specific
Your selection here should be supported by the dates you provided above,in the F¾ect or Event Infornkon section.
Response 3 B:B.½hat strategies will you enploy to assure you are attracting tourists frornat least 50 niles away?
Measuring Results Ellensburg's centralized location in Washington encourages visitors to travel from
all corners of the state.Target marketing will assure I am attracting tourists from at
least 50 miles away.Marketing advertising money will be used in the
Seattle/Portland market as well as Canada and Central Washington area including
Wenatchee,Moses Lake and Tri-Cities to name a few.Not only do shoppers come
from all over,but vendors do as well,with places like Sandpoint ID.,Hermiston,
OR.,Waterville,Moses Lake,Puyallup,Edmonds,Spokane and more.These
vendors all have their own following of fans which will travel to catch them at their
next show.
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Response 3 C:C.what strategies will you useto assist in rmrketing all of Kittitas County as a loudst destnation with your
Measuring Results *event/project funding request?
Marketing is the key strategy to promoting the entire County.Junk-tiquen's website
and social media will like and share the tourism campaigns of Ellensburg,Cle Elum
and the entire County.There are links to accommodation locations,dining and
events county-wide on the Junk-tiquen website.I will cross promote by partnering
with fellow events.
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Application Questions:Part 3
4|Collaboration
if your organization collaborates or has created partnerships with other organizations,groups,or other
events,how is this accomplished?
Collaboration*Although I am an individual putting on an event I have many partners that I plan to
work with throughout the year,such as:
Kittitas County Chamber of Commerce -member related promotions such as
weekly bulletin,business after hours,networking activities,etc.
Huffman Farms -possible display area during her event throughout October in
return I provide space for her during my event.Promotion of her event on social
media.
Thorp Fruit &Antique Mall -fliers and cross promotions
Roses and Rust -fliers and cross promotions
Functional Junk Salvage -fliers and cross promotions
Cross promotions are visible on my website,reflecting added value spent in the
communities throughout the entire Kittitas County.Example:accommodations
listing,dining options,links to downtown associations,etc.
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5|Future Plans
Please explain what plans exist to allow this project to become self-sustaining.Include any plans for ticket
sales,event sponsors,and other cost-recovery models.
Future Plans*The plans to allow this event to becorne self-sustaining are continuing to investing
profits back into future shows,evaluating vendor and gate fees and adjusting
where needed to offset expenses and continued collaboration with other events
and activities for cross promoting.With both shows now being over 4 years.I am
looking ahead and evaluating ways to become self-sustaining.I am also evaluating
ways of cost recovery for future,in the event current facilities become out of
budget with the continued rate increases or decline in facility upkeep prevents the
usage.
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Application Questions:Part 4
6|Additional Information
Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your
project and its benefit to tourism.
Additional Information The fall show has not yet been held for 2019 so the numbers in the budget for
2019 are not finalized numbers.The attendance used in calculations are an
estimate of what is anticipated for the fall 2019 show.
Junk-tiquen in the Burg is gaining a large following of both shoppers and vendors.
Vendors spaces are maxed out with a waiting list and the number of shoppers
continues to grow.
National magazine,Flea Market Gardens,named the show as one of readers'top
choice vintage shows to attend.In 2017,Junk-tiquen in the Burg was named one of
the 12 top vintage markets in the United States as a must attend show by National
magazine,Flea Market Decor'.
Receiving this grant will allow me to build on this and continue to advertise to
markets outside of the County and State,drawing more shoppers and vendors
from out of the area.More out of State and Country shoppers will increase the
likelihood of overnight stays and all shoppers and vendors will increase ancillary
spending in the County as well as enhance the quality of the showfor our county
residence.
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Supporting Documents You rmy upload any supporting docurænts such as graphs,irmges,diagram,rmrketing noterials,etc.
Flea Market Decor award.pdf 738.88KB
Event Photos and comments.pdf 1.08MB
You are allowed to subrrit up to 3 single page (US Letter)docurrents in JFG FDF or T1FFforrrat
7|Previous Lodging Tax Grant Information
Previous Years Ebs your event received Lodging Tax funds in previous years?
Awarded Lodging Tax C No,this event/project has not previously received Lodging Tax Funding.
Grants C Yes,1 year previous
C Yes,2 years previous
E Yes,3 or more years previous
How many participants and spectators attended last year's activity and/or will attend
this year?
Prior Year *Projected *
3,657 3,900
How many days did/will your event occur?
Prior Year Projected *
2 2
How many paid overnight stays were and/or will be booked as a result of your
project/event?
Prior Year*Projected *
235 255
Paid Overnights'Data Support
E×plain howthe room nights data above from the prior year was collected and howthe projection for the next year is
derived.(For example,if there was a survey conducted for the prior year,explain the methodology.For the projections,
what are they based upon and how is that basis justified?)
Prior Year Paid Survey results collected were used to formulate the below calculations.Thirty
Overnight's Stay percent of vendors stayed and would stay 2 nights per show.Ten percent ofResponse*shoppers stayed.There were 1,407 spring shoppers and I am using 2,100
projected for fall shoppers for a total of 3,507 shoppers.Calculations used for
shoppers reflects double occupancy.ADR rate provided by STR report from Kittitas
County Chamber of Commerce.
Vendors Lodging Income:$7,304.40
50 x 30%=15 x 2 =30 rooms
30 rooms x 2 shows =60 rooms
60 rooms x $121.74/room =$7,304.40
Shoppers Lodging Income:$21,304.50
3,507 x 10%=350 /2 (double occupancy)=175 rooms
175 rooms x $121.74/room =$21,304.50
Total lodging room count =235 rooms
Total lodging income =$28,608.90
2500 character linit.
Prior Year Paid b addition to field above,you rmy upload the evidence to support the prior years'room'night infomation.
Overnight Stay Data You rmy upload upto three single pages (tJS Letter),of infornation.If you a single nulti-page document,only the first
three pages will be considered.The followingforrots,will be accepted:JFû FDFor TlFF
Application Questions:Part 5
8|Funding
Does your organization have,or have you applied for,grant funding from other sources?If not,why not?If yes,please
list the funding you have for the project,including any volunteer and in-kind sources in Question 9|Project Budget
Overview.
Funding sources and amounts which have not yet been secured will be listed separately,in the field(s)directly below.
Finally,what changes would occur if the project couldn't be funded?
Other Funding *Does your organization have,or have you applied for funding from other sources?
O Yes R No
Explanation *If not,why not?
No other funding
Junk-tiquen in the Burg has not applied for any grant funding from other sources.
Many volunteer hours will go into the shows,resulting in an estimate total hours of
1,081 hours @ $23.56 per hour as referenced by the application.Because I am not
a registered nonprofit,I do not qualify for many grants available
2500 character lirdt
Funding Shortfalls *vmat changes would occur if the project couldnt be funded?
If funding is cut due to preference,I will need to evaluate location,size of event and
marketing costs.The grant tremendously helps to continue the consistent
marketing drawing more people from out of the area to the show and our county.If
funding were to be reduced,I will then evaluate the options on what can still be
afford.
2500 character lirdt.
Matching Funds 729.90
Percentage %
This field will auto fill with the correct percentage based on your input to budget section below.
9|Project Budget Overview
Please complete budget for this project/proposal.If your agency operates independently of this project application it may
not be necessary to submit the entire agency budget.You must submit a budget which specifically pertains to the
projectleventfor which you are requesting funding and adheres to the basic budget format shown below.
The budget must include anticipated revenues,expenditures,and any potential profit or loss.For projectslevents which
are ongoing for more than one (1)year,please also submit actuals from the previous three (3)years of operations
(need not be consecutive)for the project/proposal if applicable.
For any claimed in-kind contributions valued at $500 or more and related to marketingladvertising,you must
submit verifying documentation which assures the contribution will be provided.For instance,if you are
claiming in-kind contributions in the form of advertising match,a binding contract itemizing the matching value and
obligating each party must be provided.
ATTENTION:In an effort to allowan adequate level of flekbility for all applicants,not all fields in the budget portion are
required to be filled before this form is submitted.Providing all applicable data is your responsibility,failure to do
so will potentially jeopardize your application's chance for review.
Verification of In-kind For any clairmd in-Wnd contributions valued at $500 or unre and related to rmrketingladvertising,you aust subnit
Contributions verWying docurrentation which assures the contribution will be provided.
Budget Year
Edit if necessary 2017 2018 2019 2020
Revenues From Consolidated Lodging Tax Grant
Past Actual 3 Past Actual 2 Past Actual 1 Projected
LTAC Grant $7,500.00 $9,695.00 $4,117.00 $4,315.00
Funding
All Other Revenues
Account Name Past Actual 3 Past Actual 2 Past Actual 1 Projected
Vendor &Gate $29935.00 $29255.00 $27430.00 $28645.00
Souvenirs $1375.00 $725.00 $1300.00 $1600.00
In-Kind Contributions (except volunteerisrn)
Account Name Past Actual 3 Past Actual 2 Past Actual 1 Projected
Equipment $800.00 $1250.00 $1250.00 $1250.00
Contributions of Volunteer Time
Past Actual 3 Past Actual 2 Past Actual 1 Projected
Number of Hours 884 991 1,070 1,081
Evidence of Volunteer Rease upload a single file which offers evidence in support of the projected volunteer hours.
Contributions In Kind hours 2020 application.pdf 327.81KB
Calculated Value of $25,468.36
Projected Volunteer
Time
Past Actual 3 Past Actual 2 Past Actual 1 Projected
Revenue Totals $39610.00 $40925.00 $34097.00 $61278.36
Expenses
Account Name Past Actual 3 Past Actual 2 Past Actual 1 Projected
Rentals $4597.00 $4715.00 $4860.00 $7410.00
Advertising $13500.00 $12250.00 $5824.00 $16500.00
Supplies $2500.00 $1850.00 $2350.00 $4175.00
Entertainment $800.00 $800.00 $1000.00 $1200.00
Vendor $450.00 $250.00 $450.00 $540.00
Hauling $450.00 $500.00 $800.00 $1000.00
Website $180.00 $200.00 $275.00 $2280.00
Travel $2098.00 $1744.00 $2640.00 $3000.00
Accounting $300.00 $300.00 $375.00 $500.00
Postage $232.00 $247.00 $425.00 $550.00
Storage $1080.00 $810.00 $1320.00 $1320.00
Staffing $0.00 $0.00 $0.00 $1700.00
Souvenirs $1704.00 $975.00 $1200.00 $2000.00
Security $350.00 $350.00 $500.00 $600.00
Insurance $180.00 $180.00 $180.00 $180.00
Dues $200.00 $200.00 $200.00 $200.00
Past Actual 3 Past Actual 2 Past Actual 1 Projected
Expense Totals $28621.00 $25371.00 $22399.00 $43155.00
Profit &Loss
Past Actual 3 Past Actual 2 Past Actual 1 Projected
$10989.00 $15554.00 $11698.00 $18123.36
Application Certification
The applicant here certifies and affirms:1.That it does not now,nor will it during the performance of any contract arising
from this application,unlawfully discriminate against any employee,applicant for employment,client,customer,or other
person who might benefit from said contract,by reason of age,race,color,ethnicity,sex,religion,military status,sexual
orientation,creed,place of birth,or disability;2.That it will abide by all relevant local,state and federal laws and
regulations and;3.That it has read the information contained in the instructions on pages 1 and 2 and understands and
will comply with a!!provisions thereof.
Certified by:
Name *Becky J Sherley
Applicant's Title*Curator
Required me to upload proof of organization status to submit,however I am an individual.I went to
apply last year and was told I can just do it for the day of the event as I did not need full year.
Ultimate Upcyctes:216 ways to reinvent old finds
Junk-tiquen in the Burg ***
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Flea Market Décor is a magazine sold on .Junkt clnewsstandsacrosstheCountry,Apple 17 EASY .Newsstand,Google Pay and Kindle·WEEKEND
PROJECTS
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July -August 2017 Magazine FORMORE:junkiiqueninmeburgcom
WHEN:october 28
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Show Comments
"Love it!
"This is aweseome!"
"Great Event"
"More of these PLEASE"
t'"Can't wait until the next one"
"I love coming to Ellensburg"
FB Conversations
"Let's meet up for a girls weekend"
"Grab a u-haul and let's head to the
Burg"
Junk-tiquen in the Burg In-Kind hours
Where needed #People Hours Total x $23.56/hr
Logistics 1 260 260 6125.6
Travel 1 184 184 4335.04
Advertising 2 36 72 1696.32
Vendors 1 57 57 1342.92
Set up 8 24 192 4523.52
Gate-opening 4 8 32 753.92
Gate 3 8 24 565.44
Carry/Parking Crew 10 18 180 4240.8
Clean Up 8 10 80 1884.8
Total 1081 $25,468.36
Exhibit "B"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section 1.Branding
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum,Ellensburg,or Roslyn tourism
information as follows:
A.Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo with an operational link to the site(s).The logo must be displayed on the
contractor's home page,it must be sized no smaller than ½inch in height,and must be
surrounded by appropriate white space to allow easy recognition and legibility.Contractors
shall not change the logo(s)in color or appearance.
B.Print Advertising and Online Display Advertisîng of all types (including but not limited to
newspaper,periodicals,flyers,posters,billboards,direct mail,e-newsletters,third-party
websites,streaming displays,etc.)must include the County's and appropriate City's tourism
website logo.The logo must be sized no smaller than ½inch in height,and must be surrounded
by appropriate white space to allow easy recognition and legibility.Contractors shall not change
the logo(s)in color or appearance.
C.Video Advertising of all types (including but not limited to television,online,electronic kiosks,
motion billboards,etc.)must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller than ½inch in height,and must be surrounded by appropriate
white space to allow easy recognition and legibility.Contractors shall not change the logo(s)in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism,Kittitas
County Chamber of Commerce.
Section 2.Advertising Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A.Print Advertising:
1.Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed at 100%of the cost,including any production costs.To
operate exclusively outside of Kittitas County,the provider must not be physically located in
the County and/or not distribute any media within the County.
2.Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a.For date-specific events,advertising the day of the event and up to 10 days prior to
the event may be reimbursed at 100%of the cost,including any production costs.
b.For seasonal or year-round events,or for date-specific events outside of the time-
frame in Section 2 A,(2)(a)above,advertising reimbursement requests must include a
statement from the media provider specifying the percentage distribution to areas
outside of Kittitas County.Reimbursements will be allowed for the amount distributed
outside of Kittitas County,including any production costs.
B,Television Advertising:
1.Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed at 100%of the cost,including any production cost.
2.Television advertising placed with any media provider inside the Yakima /Kittitas DMA will
be reimbursed as follows:
a.For date-specific events,advertising the day of the event and up to 7 days prior to
the event may be reimbursed at 100%of the cost,including any production costs.
b.For seasonal or year-round events,or for date-specific events outside of the time-
frame in Section 2 B,2(a)above,advertising may be reimbursed at the rate of 70%of
the total cost,including any production costs.
C.Online Advertising:
1.Online advertising and promotion may be reimbursed at 100%of the cost,including any
production cost.
2.Streamed media (radio,television,other)requests for reimbursement must include a
statement from the media provider specifying the percentage of recipients which are
outside of Kittitas County.Reimbursements will be allowed for the percentage distributed
outside of Kittitas County,including any production costs.
D.Direct Mail:
1.Direct mail advertising may be reimbursed at 100%of the cost,including any production
cost,for each item mailed or shipped to a destination outside of Kittitas County.In order to
receive reimbursement,a list of the addresses and a signed statement from the contractor
that the list is accurate,or other proof of delivery,must be provided along with other
required documentation.
E.Flyers/Posters:
1.Flyers or posters which are placed outside of Kittitas County may be reimbursed at 100%of
the cost,including any production cost.In order to receive reimbursement,a list of the
locations where flyers or posters were posted outside of Kittitas County,a signed statement
from the contractor that the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.
2.Banners which are placed inside of Kittitas County may be reimbursed at 100%of the cost,
including any production costs.In order to receive reimbursement,the banner cannot list a
specified date or location.Request can only be made one time.
3.Signage (site layout use only)which are placed inside of the venue/facility of the event may
be reimbursed at 100%of the cost,including any production costs.In order to receive
reimbursement,the signage cannot list specified date or location.Request can only be
made one time.(i.e.ADA Parking/Parking,Loading Zone,Evacuation Route,Bathrooms,and
Stage locations)
F.Radio Advertising:
1.Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed at 100%of the cost,including any production cost.
2.Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a.For date-specific events,advertising the day of the event and up to 7 days prior to
the event may be reimbursed at 100%of the cost,including any production cost.
b.For seasonal or year-round events,or for date-specific events outside of the time-
frame in Section 2 F,2(a)above,advertising may be reimbursed at the rate of 30%of
the total cost,including any production costs.
G.Operation Reimbursement:
1.Operation costs may be reimbursed 100%of the paid invoice cost.In order to receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list.Invoice provided must include notation of payment with proof
of payment.
2.Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
at 100%of cost.In order to receive reimbursement,a signed statement from the receiver
along with other required documentation.Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.
3.Items not eligible for reimbursement:
a.Salaries of employees
b.Capitol purchases-any item with 3+years life and over $5,000.
c.Licenses,permits,insurance,or credit card fees