HomeMy WebLinkAbout013- LMMOLT-2020-013-LMMO
2020 LODGING TAX SERVICES AGREEMENT
BETWEEN KITTITAS COUNTY AND LMMO FOUNDATION
This Contract,effective January 1,2020 is made and entered into by and between KITTITAS
COUNTY ("County"),acting as agent for and on behalf of the City of Ellensburg,a Washington
municipal corporation ("City"),a subdivision of the State of Washington,and LMMO FOUNDATION
("Contractor")for the 2020 Learn from the Master Music Outreach ("Event").
WHEREAS,the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE,in consideration of the terms and conditions contained herein,or
attached and incorporated and made a part hereof,the County and the Contractor mutually agree
as follows:
Section 1.Scope of Work.
a.Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee,attached hereto as Exhibit "A"
which is attached hereto and incorporated herein by this reference.
b.Except as otherwise specifically provided in this Agreement,Contractor shall furnish the
following as required to perform the services,described in Paragraph (a)above,in
accordance with this Agreement:Personnel,labor and supervision;technical,professional
and other services.All such services,property and other items furnished or required to be
furnished,together with all other obligations performed,or required to be performed,by
Contractor under this Agreement are collectively referred to herein as "Services."
c.Contractor shall commence,perform and complete such Services in accordance with Exhibit
"B"which is attached hereto and incorporated herein by this reference.
Section 2.Payment.
a.As full compensation for satisfactory performance of the Contractor's Services,the County
agrees to pay Contractor the sum of fifteen thousand dollars ($15,000)(City of EIIensburg
lodging tax funding).
b.Additional payment terms:The County will make payment to the Contractor only on a
reimbursement basis,as receipts/invoices for any items including marketing and/or
advertising are submitted to the County,not to exceed the sum of fifteen thousand dollars
($15,000)(City of EIIensburg lodging tax funding).
c.Services/Expensesthat are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January 15,2021 after this date funds lapse.
d.Requests for reimbursements must be submitted to:
Kittitas County Auditor
Attn:Auditor's Accounting
2020 County Lodging Tax Funding Agreement Page l
LT-2020-013-LMMO
205 West 5th Ave -Suite 105
Ellensburg,WA 98926
auditorsaccounting(Sco.kittitas.wa.us
e.Reporting requirements of your events will be required on prescribed forms from the
County Auditor.
f.Contractor is eligible to claim reimbursement for the following items and amounts only:
•Promotions
•Logistical Costs (venue,sound projection equipment)
•Instructor's Fee (multi instructors)Entertainment
•Transportation,Food,Lodging and Travel
•Material Costs (sheet music,programs print)
g.Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f)and
is further expressly denied funding for the following items as requested in the application as
defined in Section 1(a):N/A
h.Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation at the
conclusion of the event.
I.Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Auditor's office prior to filing reimbursement claim.Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed.The training may be found online at the Kittitas County Auditor's website at the
following address:http://www.co.kittitas.wa.us/auditor/default.aspx
Section 3.Performance by Contractor.
a.Contractor shall not (by contract,operation of law or otherwise)delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County and City.Any such delegation or subcontracting without the County's or
City's prior written consent shall be voidable at the County's or City's option.
b.Contractor shall at all times be an independent contractor and not an agent or representa-
tive of the County or City with regard to performing the Services.Contractor shall not
represent that it is,or hold itself out as,an agent or representative of the County or City.In
no event shall Contractor be authorized to enter into any Agreement or undertaking for or
on behalf of the County or City.It is understood that the Contractor and the Contractor's
staff and employees are not employees of the County or City and are not,therefore,entitled
to any benefits provided employees of the County or City.
c.Contractor shall comply with all applicable laws,ordinances,rules,regulations,orders,
licenses,permits,and other requirements,now or hereafter in effect,of any governmental
authority (including,but not limited to,such requirements as may be imposed upon the
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LT-2020-013-LMMO
County and applicable to Services).Contractor shall furnish such documents as may be
required to effect or evidence such compliance.All laws,ordinances,rules,and orders
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference.Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
d.The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race,creed,color,national origin,age,
sex,marital status,or the presence of a physical,sensory,mental disability or any other
protected status recognized under local,state or federal law.
e.The Services shall at all times be subject to inspection by and approval of the County or City,
but the County's or City's making (or failure or delay in making)such inspection or approval
shall not relieve Contractor of its responsibility to perform the Services in accord with this
Agreement,notwithstanding the County's or City's knowledge of defective or non-
complying performance,or the substantiality or ease of discovering the same.Contractor
shall provide the County or City with sufficient,safe,and proper facilities and equipment for
such inspection and free access to such facilities.
f.This contract is subject to review by any Federal or State auditor.Contractor shall promptly
furnish the County or City,or their designee,or such Federal or State auditor with such
information related to the Services as may be requested by the applicable governmental
entity.Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6)years after contract termination.
For such duration after the County or City makes final payment of compensation due
hereunder,Contractor shall provide the County or City access to (and the County or City
shall have the right to examine,audit and copy,with or without notice)all of Contractor's
books,documents,papers and records related to the Services or this Agreement.
g.Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state,federal,social security,and local taxes,of every nature,
arising from Contractor's performance of this Agreement.All compensation received by the
Contractor will be reported to the Internal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4.Release,Indemnity,and Hold Harmless.
The County or City assumes no liability for the Contractor's actions under this Agreement.
Contractor releases and shall defend,indemnify,and hold harmless the County and the City,their
officers and employees,agents,representatives,attorneys and/or volunteers,from and against all
claims,costs,liabilities,damages,and expenses,(including,but not limited to,reasonable attorney
fees)which arise or may arise or be alleged to arise out of or by reason of this Agreement
including:
•Any fault,negligence,strict liability or product liability of Contractor in connection with the
Services for this Agreement;
•Any lien asserted upon any property of the County or City in connection with the Services
for this Agreement;
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LT-2020-013-L MMO
•Any failure of Contractor,or of the Services,to comply with any applicable law,ordinance,
rule,regulation,order,license,permit and other requirement,now or hereafter in effect,of
any governmental authority;or
•Any breach of or default under this Agreement by Contractor.
Section 5.Compliance with Public Records Law.
a.In compliance with Washington's public records law,the County will retain copies of any
documents associated with this Agreement,which may be required by law unless legally
exempt from such retention,for any applicable legally required retention period.
b.In the event a public records request is made to the County or City for documents created in
relation to this Agreement,should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws,the County or City shall provide
notice to Contractor pursuant to Washington's public records act,chapter 42.56 RCW,to
allow Contractor to seek a court injunction.
c.The County or City specifically shall not be liable to Contractor for the County's or City's
release under public records laws of any documents not otherwise exempt from disclosure
by trademark,copyright or other law.
Section 6.Industrial Insurance Waiver.
With respect to performance of this Agreement and as to any claims against the County or City,their
Additional Insureds,officers,agents and employees,the Contractor expressly waives its immunity
under Title 51 of the Revised Code of Washington,the Industrial Insurance Act,for injuries to
Contractor's employees and agrees that the obligations to indemnify,defend and hold harmless
provided in this Agreement extend to any claim brought by or on behalf of any employee of the
Contractor.This waiver is mutually negotiated by the parties to this Agreement.
Section 7.Insurance and Endorsements.
a.The County may require through a request in writing that the Contractor provide the County
with a certificate,binder,or policy of liability insurance,acceptable to the County in an
amount specified by the County.
b.Such liability insurance shall be such as will protect Contractor,its employees,agents and
representatives,from all claims,losses,harm,costs,liabilities,damages and expenses
arising out of personal injury (including death)or property damage that may result from
performance of the Services or this Agreement,whether such performance is by Contractor
or any of its employees,agents or representatives.
c.Should the County require such liability insurance,the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
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LT-2020-013-LMMO
d.Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
e.Where insurance is requested by the County,all liability insurance policies shall be endorsed
to include the County and city as Additional Insureds and shall stipulate that the insurance
afforded by the policies shall be primary insurance,and that any insurance,self-insured
retention,deductibles,or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance or self-insurance maintained by
the County or City.Contractor shall furnish the County a certificate of insurance with
Endorsement as evidence that the required policies are in full force and effect.
Section 8.Termination.
The County may,by written notice thereof to Contractor,terminate this Agreement as to all or any
portion of the Services not yet performed,whether or not Contractor is in breach or default.Upon
receiving such notice of termination,Contractor shall,except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice.In the event the
County terminates the Contractor's Services,the Contractor is obligated and hereby agrees to
refund to the County all monies paid for Services not yet rendered by the Contractor,if any,as of
the date of the notice of termination.
Section 9.Miscellaneous.
a.The City is not a party to this Agreement but is an intended third-party beneficiary of this
Agreement and to the extent set forth herein certain of its provisions are for the benefit of
the City and are enforceable by City in its own name and capacity as a Washington municipal
corporation.
b.Contractor shall not (by contract,operation of law or otherwise)assign this Agreement or
any right or interest in this Agreement without the County's prior written consent.
c.This Agreement embodies the entire Agreement between the County and Contractor,and
supersedes any and all prior oral or written communications,proposals,conditions,promises,
representations,or understandings regarding the Services.No change,amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
d.Notice for any purpose under this Agreement,except service of process,shall be given by
the Contractor to the Kittitas County Commissionersand the Kittitas County Auditor,205 W 5th
Ave.Ellensburg,WA 98926.For all purposes under this Agreement,any notice by the County
to the Contractor shall be given to the Contractor's address provided on the signature page.
Notice may be given by delivery or by depositing in the U.S.Mail,first class,postage prepaid,
certified mail,return receipt requested.
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e.The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict,affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
f.This Agreement may be executed in one or more counterparts and by facsimile,each of
which will be deemed an original,but all of which together will constitute one and the same
instrument.
g.Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement.Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement,and is not in
violation of any applicable law,ordinance,or regulation the consequence of which will or
may materially affect Contractor's ability to perform its obligations under this Agreement.
h.If any term or condition of this Agreement or the application thereof to any person(s)or
circumstances is held invalid,such invalidity shall not affect the other terms,conditions or
applications which can be given effect without the invalid term,condition or application.To
this end,the terms and conditions of this Agreement are declared severable.
i.The exclusive venue for any action brought to enforce this Agreement or any of its terms
shall be in Kittitas County,State of Washington.
KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS CONTRACTOR
Chair [Print Name]
Vice Chair
Commissioner [Address]
[Telephone]
ATTEST:
,Clerk of the Board
APPROVED AS TO FORM:
Deputy Prosecuting Attorney
2020 County Lodging Tax Funding Agreement Page 6
EXHIBIT "A"
CLTAC:Application for Lodging Tax Grant Funding
Grant Application Od you attend the Grant Ap¢ication Verkshop -2019 hosted by the Kittitas County Œanter of Œnwerce?
Workshop -2019 C Yes
No
Submittal Instructions G Yes,
&General I have read and understand Subtrittal Instructions and General inforrmtion for the 2019 Lodging Tax Grant Funding
Information *Rocess
You are strongly encouraged to compose your responses to the questions of this form with a desktop text
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link will also be sent to you in an email.
Organization Information
Name of Organization*LMMO FOUNDATION
Organization Address*street Address
PO BOX1036
Address Line 2
Oty State /FVovince /Region
ELLENSBURG WA
Fbstel /Zip CDde Country
98926 USA
Website WWW.L MMO.ORG
Federal Tax ID
#*00-0000000
UBI #*604-425-595
Organization is a:*C Government Entity
C 501(c)3
C 501(c)4
501(c)6
E Other WA NONPROFIT IRS PENDING
(Note:you must submit 501(c)3,501(c)4,or 501(c)6 approval documentation.)
Click here to view sample documents (redacted).
Upload Proof of LMMO letter of non profit WA.pdf 32.04KB
Organization Status*
Acceptablefileforrmts include:JFO FDFor 71FF
Contact Information
First Name*LARRY
Last Name *BIRGER
Phone Number*509-306-2136
Email*LMMO@LMMO.ORG
Project or Event Information
Project/Event Name*LMMO Learn from the Masters Music Outreach
Event Dates
Please provide any specific dates,or range of dates,on which your event or project will be held.You may add as many
dates or date ranges as necessary.
Event Dates
Start Dates*End Dates
10/1/2020 10/3/2020
Project/Event SURC and CWU Music Hall
Location
New or Ongoing C Ongoing Project/Event (More than four years in existence)
Project/Event?E New Project/Event (Four or fewer years in existence)
Amount of Funding $30000.00
Requested *If you selected "Ongoing Fioject/Event"above this arount rrey not exceed 10%of the total expense budget of this
project
Funding Request Max 35,380
Tourism Seasons *Fromthe list below,what season will your proiect enhance tourisnf Select any which apply.
E Year-round (January -December)
Off Season (November -February)
Shoulder Season (October or March -May)
High Season (June -September)
Application Questions:Part 1
Please answer each question completely,in the order listed.Please include anysupporting data within the
response narrative.
1|Project/Event Description
Please provide a description of your projectlevent and identify the specific tourism audiencelmarket that your
organization will target with these funds.You must include an itemized list of exactly how any grant funds
awarded will be utilized.
Response 1:Combination of fingerstyle guitar workshop taught by the world's foremost acoustic
Project/Event fingerstyle guitar scholar,John Stropes (who runs the only college degree program
Description*in the world in the genre at Univ.of Wisconsin-Milwaukee),and world-class
fingerstyle guitarist in concert.Motif is same as what we've done this year with "The
Music of Leo Kottke"workshop and "An Evening with Leo Kottke"concert.
Also referenced further in the application,we will have a targeted area of the Puget
Sound region but because of the masters in fingerstyle guitar there will be
attendees from areas throughout the country and even the world that will travel
specifically for this event.
The results of our year-old organization are both promising and encouraging.
LMMO is working with musicians and instructors that are at the top of their fields.
We have brought the world's foremost acoustic guitar scholar with his annual Music
of Leo Kottke workshop to Ellensburg,syncing it for the first time ever with a
concert by Leo Kottke.That concert sold out in advance,and we had requests for
holding it in a bigger venue (than the 600 seat Dr.Wayne S.Hertz Symphony Hall).
Internationally-recognized and Emmy award winning artist,Billy McLaughlin,has
performed multiple times in Ellensburg.Both of these world class performers
coming to our city have gained the attention of other artists,and one of these,
Tony McManus,will be coming to EIIensburg in December,2019.(Tony is one of
the top Celtic guitarists in the world.)The circle of contacts and possibilities is only
expanding,with multiple implications for EIIensburg in years to come.We are
considering bringing Leo Kottke here again next year,possibly even for two nights
in a row.Mandy Harvey's agent has Ellensburg held for early April,2020.French
guitar giant,Pierre Bensusan,likewise has EIIensburg dates reserved in May.John
Stropes is considering holding another workshop here next year.In the longer-
term,we plan to hold the first ever Central Washington Guitar Festival in 3 to 5
years,which would include competition prizes for up and coming musicians that will
exceed any ever offered in similar competitions in the U.S
We have alot that we want to do and it will only impact the local businesses and the
tourism services.
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List of Intended Use of Funds*
Promotions
Logistical Costs (venue,sound projection equipt)
Instructor's Fee (multi instructors)Entertainers
Transportation,Food,Lodging and Travel
Material Costs (sheet music,programs print)
2|Projections of Increased Tourism
Please provide the following estimates of how any money received will result in increases in the number of people
traveling for business or pleasure on a trip:
1.Away from their place of residence or business and staying overnight in paid accommodations;
2.To a place fifty miles or more away from their place of residence or business for the day or staying overnight;
3.or from another country or state outside of their place of residence or business.
You must provide the evidence utilized in determining your projections.
Response 2.1-1.Away fromtheir place of residence or business and staying overnight in paid accormodations;
Projection Workshop attendees will fly in from other states (possibly even foreign countries).
This year our "Music of Leo Kottke"workshop (MOLK)has registrants from 18
different states:AK,AZ,CA,CO,ID,IL,MI,MN,NH,NV,NY,OH,OR,SC,VA,VT,
WA,and Wl.The workshop runs Sept.26 thru 28,and many will leave on Sunday
the 29th.This means at least a minimum of 2 night stay,often 3 nights,and
possibly 4 nights.
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Response 2.1:The list above is given because of the online ticket information that is given at timeEvidence*of purchase from the current event we are holding this weekend;September 25-29.
We fill it will be just as diverse for the 2020 event;which we will be able to analyse
through our website,online tickets,registration etc.
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Response 2.2:2.To a place fifty niles or rrore away frorntheir place of residence or business for the day or staying overnight;
Projection The 2020 MOLK brought in the highest turnout in its 12 year existence,with 48
registrants.Of these,only 7 (-15%)were from within a 50 mile radius of
Ellensburg.Marketing and promotional will be stronger next year,and there also
may be a "first ever"workshop ("The Music of Michael Hedges").An estimate of 50
attendees,of which 85%are beyond 50 miles away,is 42 attendees outside a 50
mile radius.(We are aiming for an even higher turnout -50 is a conservative
estimate.)
In addition,note that MOLK had 4 instructors from out of the area (Wl and CO)-
these are not included in the preceding figures.
Leo Kottke is one of the top names in the world in acoustic guitar.Our "Evening
with Leo Kottke concert"sold out the 600 seat Dr.Wayne S.Hertz Symphony Hall
at CWU.Of those who purchased tickets,there were a total of 150 online orders.
39 of these were from patrons outside of 50 miles of EIIensburg.Factoring in local
ticket sales (-25%of tickets sold),an estimate 15%of ticket sales for a world class
performer like Leo Kottke are expected be from outside a 50 mile radius of
Ellensburg.For a show selling 600 tickets,this yields approximately 90 people
coming from outside the 50 mile radius for the event.
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Response 2.2:Please see above.
Evidence *2500 character linit
Response 2.3:3.or from another country or state outside of their place of residence or business.
Projection Please see in the write up above,includes other countries and states in
description.We anticipate the same types of interested visitors for the 2020 event.
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Response 2.3:See above
Evidence *2500 character lirnt
Application Questions:Part 2
3|Measuring Results
What tools will you use to measure your event's impact on tourism?Please be specific and provide examples.Include the
following information:
A.Is your projectlevent year-round or is it seasonal or date-specific?Go to definitions of terms.
B.What strategies will you employ to assure you are attracting tourists from at least 50 miles away?
C.What strategies will you use to assist in marketing all of Kittitas County as a tourist destination with your
event/project funding request?
Response 3:Wlat tods will you use to masure your event's iripact on tourisnf Rease be specific and provide exartples.
Measuring Results Similar to what we deployed this year:emailings,social media,word of mouth,
collaborations with musicians,teachers and music merchants in other cities.In
addition,since this year's workshop is the best attended ever,the effect rippling
through the fingerstyle guitar community is expected to produce even more word of
mouth recommendations.
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Response 3 A:A.Is your projectlevent year-round or is it seasonal or date-specific?
Measuring Results C Year Round C Seasonal F Date Specific
Your selection here should be supported by the dates you provided above,in the Roject or Event Infornation section.
Response 3 B:B.Wlat strategies will you eriploy to assure you are attracting tourists frornat least 50 rTiles away?
Measuring Results Online ordering allows precise data collection for location of attendees.Website
analytics provides additional information we will track the impact of said promotions,
emails,etc.Just the performers and connections that they have we will have some
movement from referrals and word of mouth throughout their travels within the US
and Internationally.
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Response 3 C:C what strategies will you useto assist in rrerketing all of Kittitas Œunty as a tourist destination with your
Measuring Results *event/project funding request?
We are constantly updating our website to make sure that the entire Kittitas County
area is highlighted.Not only for the event specific weekend but for the additional
series of events that we will be adding in slowly.Once we have the county
information listed on a landing page of our website we will make sure that those
visiting will receive a link in the registration confirmation and also their ticket
purchasing confirmation.
Additionally,our collaboration with the local business will expand throughout the
county and hopefully with our school program we can offer to all school district
throughout the county.
We look forward to making sure our attendees and those interested in our
foundation and mission will also know about the area in which we are enriching with
this creative arts oppodunity.
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Application Questions:Part 3
4|Collaboration
If your organization collaborates or has created partnerships with other organizations,groups,or other
events,how is this accomplished?
Collaboration*Lodging:
-partnered with Best Western,Holiday inn Express,and Hampton Inn for
discounted rates for workshop and concert attendees.
Merchants:
-advertising:as an example,in our Kottke concert booklet representing 16
different organizations or businesses.12 of these are in EIIensburg.
-Boogie Man Music in EIIensburg:supplies for workshop attendees;loaner guitars
for students from Midwest.Plan for future is for us to provide artists who will give
workshops open to the public in their store.
-Ellensburg Pasta Company:accommodation allowing for discussions of strategic
development for EIIensburg.
-Hotel Windrow comps for lodging of artists in return for use of their facility as
venue.
-Nest Design Studio:aesthetic consulting and supplies for Leo Kottke concert.
-Velvetone Records:collaborated on teaching videos with professional level studio
and audio recording
-Clearwater Studios:professional quality filming of our free teaching videos.
-UPS Store:extensive printing of promotionals at nonprofit discount rate
-Dark Moon Craft Beer:provided venue for pedormance by world-class guitar
virtuoso,Billy McLaughlin.Further similar collaborations are in the works.
Educational institutions:
-Schools:have already done multiple school outreaches,and have established
further relationships (e.g.,with newsuperintendent of schools)to continue and
expand these.
-Discussions have begun about bringing musicians to CWU;live-streaming of
master classes from world-class teachers and artists;and other creative avenues
for education for CWU students.
-Will be seeking to establish relationship with American Sign Language professors
for sponsorship and provision of translators for Mandy Harvey,the deaf jazz singer
featured on America's Got Talent.
Healthcare:
-KVH has supported outreach by LMMO artists to schools,nursing home,assisted
living facility,hospice patient,the disabilities community,and the public at large.
Disabilities:
-Partnered with Central Washington Disabilities Resources for outreach into
schools and disabilities community.
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5|Future Plans
Please explain what plans exist to allow this project to become self-sustaining.Include any plans for ticket
sales,event sponsors,and other cost-recovery models.
Future Plans*The results of our year-old organization are both promising and encouraging.
LMMO is working with musicians and instructors that are at the top of their fields.
We have brought the world's foremost acoustic guitar scholar with h¡s annual Music
of Leo Kottke workshop to Ellensburg,syncing it for the first time ever with a
concert by Leo Kottke.That concert sold out in advance,and we had requests for
holding it in a bigger venue (than the 600 seat Dr.Wayne S.Hertz Symphony Hall).
Internationally-recognized and Emmy award winning artist,Billy McLaughlin,has
performed multiple times in EIIensburg.Both of these world class performers
coming to our city have gained the attention of other artists,and one of these,
Tony McManus,will be coming to Ellensburg in December,2019.(Tony is one of
the top Celtic guitarists in the world.)The circle of contacts and possibilities is only
expanding,with multiple implications for Ellensburg in years to come.We are
considering bringing Leo Kottke here again next year,possibly even for two nights
in a row.Mandy Harvey's agent has Ellensburg held for early April,2020.French
guitar giant,Pierre Bensusan,likewise has Ellensburg dates reserved in May.John
Stropes is considering holding another workshop here next year.In the longer-
term,we plan to hold the first ever Central Washington Guitar Festival in 3 to 5
years,which would include competition prizes for up and coming musicians that will
exceed any ever offered in similar competitions in the U.S..
-Workshop registrations
-Concert ticket sales
-Advertising in event educational booklets (motif is to present more than a simple
program booklet,but rather an enduring educational booklet)
-Solicitation of matching funds
-Creation of scholarships from organizations (e.g.,Rotary club)
-Strategic collaborations to reduce costs (e.g.,we have an agreement with Hotel
Windrow re:lodging for artists in exchange for using their acoustically renovated
Elks Ballroom as a venue)
-Exploration of grants
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Application Questions:Part 4
6|Additional Information
Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your
project and its benefit to tourism.
Additional Information no additional information
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Supporting Documents You ney upload any supporting docurrents such as graphs,irmges,diagrans,narketing naterials,etc.
You are allowed to subriit up to 3 single page (US Letter)docurrents in JFO FDF or llFFfornet
7|Previous Lodging Tax Grant Information
Previous Years Ebs your event received Lodging Ta×funds in previous years?
Awarded Lodging Tax G No,this event/project has not previously received Lodging Tax Funding.Grants*
C Yes,1 year previous
O Yes,2 years previous
C Yes,3 or more years previous
How many participants and spectators attended last year's activity and/or will attend
this year?
Prior Year*Projected*
O 750
How many days did/will your event occur?
Prior Year*Projected *
O 3
How many paid overnight stays were and/or will be booked as a result of your
projectlevent?
Prior Year Projected *
0 318
Paid Overnights'Data Support
Explain howthe room nights data above from the prior year was collected and howthe projection for the next year is
derived.(For example,if there was a survey conducted for the prior year,explain the methodology.For the projections,
what are they based upon and how is that basis justified?)
Prior Year Paid It is projected for 750 spectators to attend the 3 day event in 2020.Based our
Overnight's Stay event that is occurring this weekend 85%of the ticketed attendees are beyond 50Response*miles.So that would put a potential of 637 attendees.Based on the Dean Runyan
2017 report that will be an average of 2 people per accommodation which then give
a projection of 318 overnights on the Saturday Concert day.This calculation is
conservative because there are the additional overnights for the workshops that
haven't been calculated at the time of this writing of grant.
2500 character lirrit.
Prior Year Paid In addition to field above,you rmy upload the evidence to support the prior years'rooñinight inforrmtion.
Overnight Stay Data You rmy upload up to three single pages (US Letter),of infarrration.If you a single m Iti-page docurrent,only the first
three pages will be considered.Thefollowing forrrets,will be accepted:JFG,FDFor TlFF
Application Questions:Part 5
8|Funding
Does your organization have,or have you applied for,grant funding from other sources?If not,why not?If yes,please
list the funding you have for the project,including any volunteer and in-kind sources in Question 9|Project Budget
Overview.
Funding sources and amounts which have not yet been secured will be listed separately,in the field(s)directly below.
Finally,what changes would occur if the project couldn't be funded?
Other Funding *Does your orgarnation have,or have you applied for funding from other sources?
O Yes G No
Explanation *
If not,why not?
At this time we calculate that the registrations and concert tickets should help pay
most of the costs.We will be looking for independent donations once our 501 c 3
designation has been confirmed.Hence seeking the support of the grant monies to
get the event started.
2500 character linit
Funding Shortfalls *What changes would occur i the project couldn't be funded?
-Solicitation of matching funds
-Strategic collaborations to reduce costs (e.g.,we have an agreement with Hotel
Windrow re:lodging for artists in exchange for using their acoustically renovated
Elks Ballroom as a venue)
-Exploration of grants
-possible raising fees to registrant and concert ticket attendees
2500 character lirrit.
Matching Funds 102.33
Percentage %
This field will auto fill with the correct percentage based on your input to budget section below
9|Project Budget Overview
Please complete budget for this project/proposal.If your agency operates independently of this project application it may
not be necessary to submit the entire agency budget.You must submit a budget which specifically pertains to theprojectleventforwhichyouarerequestingfundingandadherestothebasicbudgetformatshownbelow.
The budget must include anticipated revenues,expenditures,and any potential profit or loss.For projectslevents which
are ongoing for more than one (1)year,please also submit actuals from the previous three (3)years of operations
(need not be consecutive)for the project/proposal if applicable.
For any claimed in-kind contributions valued at $500 or more and related to marketingladvertising,you must
submit verifying documentation which assures the contribution will be provided.For instance,if you are
claiming in-kind contributions in the form of advertising match,a binding contract itemizing the matching value and
obligating each party must be provided.
ATTENTION:In an effort to allow an adequate level of flexibility for all applicants,not all fields in the budget portion are
required to be filled before this form is submitted.Providing all applicable data is your responsibility,failure to do
so will potentially jeopardize your application's chance for review.
Verification of In-kind For any clained in-Wnd contributions valued at $500 or rmre and related to marketing/advedising,you must subnit
Contributions verifying docurrentation which assures the contribution will be provided.
Budget Year
Edit if necessary 2017 2018 2019 2020
Revenues From Consolidated Lodging Tax Grant
Past Actual 3 Past Actual 2 Past Actual 1 Projected
LTAC Grant $0.00 $0.00 $0.00 $30,000.00
Funding
All Other Revenues
Account Name Past Actual 3 Past Actual 2 Past Actual 1 Projected
Ticket Sales $0.00 $0.00 $0.00 $5700.00
Workshop $0.00 $0.00 $0.00 $15500.00
Registration
In-Kind Contributions (except volunteerism)
Account Name Past Actual 3 Past Actual 2 Past Actual 1 Projected
Private Contribution $0.00 $0.00 $0.00 $9500.00
Contributions of Volunteer Time
Past Actual 3 Past Actual 2 Past Actual 1 Projected
Number of Hours 1,728
Evidence of Volunteer Rease upload a single file which offers evidence in support of the projected volunteer hours.Contributions*volunteer verification form -application LTAC 2020 LMMO.pdf 441.68KB
Calculated Value of $40,711.68
Projected Volunteer
Time
Past Actual 3 Past Actual 2 Past Actual 1 Projected
Revenue Totals $0.00 $0.00 $0.00 $101411.68
Expenses
Account Name Past Actual 3 Past Actual 2 Past Actual 1 Projected
Advertising $0.00 $0.00 $0.00 $5000.00
Venue Rental $0.00 $0.00 $0.00 $3300.00
Sound $0.00 $0.00 $0.00 $2100.00
Ushers $0.00 $0.00 $0.00 $300.00
Printing(Programs,$0.00 $0.00 $0.00 $3180.00
Workshop)
Equipment $0.00 $0.00 $0.00 $1000.00
Travel/Lodging/Foo $0.00 $0.00 $0.00 $3500.00
d
Entertainer Fees $0.00 $0.00 $0.00 $17000.00
Past Actual 3 Past Actual 2 Past Actual 1 Projected
Expense Totals $0.00 $0.00 $0.00 $35380.00
Profit &Loss
Past Actual 3 Past Actual 2 Past Actual 1 Projected
$0.00 $0.00 $0.00 $66031.68
Application Certification
The applicant here cedifies and affirms:1.That it does not now,nor will it during the performance of any contract arising
from this application,unlawfully discriminate against any employee,applicant for employment,client,customer,or other
person who might benefit from said contract,by reason of age,race,color,ethnicity,sex,religion,military status,se×ual
orientation,creed,place of birth,or disability;2.That it will abide by all relevant local,state and federal laws and
regulations and;3.That it has read the information contained in the Instructions on pages 1 and 2 and understands and
will comply with all provisions thereof.
Certified by:Sign
Name*Larry Birger
Applicant's Title*President
8/29/2019 Corporations and Charities System
BUSINESS INFORMATION
Business Name:
LMMO FOUNDATION
UBI Number:
604 425 595
Business Type:
WA NONPROFITCORPORATION
Business Status:
ACTIVE
Principal Office Street Address:
Principal Office Mailing Address:
Expiration Date:
05/31/2020
Jurisdiction:
UNITEDSTATES,WASHINGTON
Formation/Registration Date:
05/20/2019
Period of Duration:
PERPETUAL
Inactive Date:
Nature of Business:
REGISTERED AGENT INFORMATION
Registered Agent Name:
RICHARDCOLE
Street Address:
1206 N DOLARWAY RD STE 108,ELLENSBURG,WA,98926-8392,UNITED STATES
Mailing Address:
PO BOX 638,ELLENSBURG,WA,98926-1918,UNITED STATES
GOVERNORS
Title Governors Type Entity Name First Name Last Name
https://ccfs.sos.wa.gov/#/BusinessSearch/Businessinformation 1/1
VolunteerVerificationFormEventNameLMMOEventDateYearof2020EventTimeTimeTimeTimeTimeTimeNameStationNameHoursSlot2Slot2Slot2Slot2Slot2PhoneNumberCommitteeMember1288DrLarryBirger-PresidentiCommitteeMember2288JohnStropesCommitteeMember3288IMsJohnStopesCommitteeMember4288AmyMohler--VicePresidentCommitteeMember5288LucasCollins-TreasurerCommitteeMember6288AnnaCollins||1728
Exhibit "B"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section L Branding
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum,Ellensburg,or Roslyn tourism
information as follows:
A.Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo with an operational link to the site(s).The logo must be displayed on the
contractor's home page,it must be sized no smaller than ½inch in height,and must be
surrounded by appropriate white space to allow easy recognition and legibility.Contractors
shall not change the logo(s)in color or appearance.
B.Print Advertising and Online Display Advertising of all types (including but not limited to
newspaper,periodicals,flyers,posters,billboards,direct mail,e-newsletters,third-party
websites,streaming displays,etc.)must include the County's and appropriate City's tourism
website logo.The logo must be sized no smaller than ½inch in height,and must be surrounded
by appropriate white space to allow easy recognition and legibility.Contractors shall not change
the logo(s)in color or appearance.
C.Video Advertising of all types (including but not limited to television,online,electronic kiosks,
motion billboards,etc.)must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller than ½inch in height,and must be surrounded by appropriate
white space to allow easy recognition and legibility.Contractors shall not change the logo(s)in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism,Kittitas
County Chamber of Commerce.
Section 2.Advertising Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A.Print Advertising:
1.Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed at 100%of the cost,including any production costs.To
operate exclusively outside of Kittitas County,the provider must not be physically located in
the County and/or not distribute any media within the County.
2.Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a.For date-specific events,advertising the day of the event and up to 10 days prior to
the event may be reimbursed at 100%of the cost,including any production costs.
b.For seasonal or year-round events,or for date-specific events outside of the time-
frame in Section 2 A,(2)(a)above,advertising reimbursement requests must include a
statement from the media provider specifying the percentage distribution to areas
outside of Kittitas County.Reimbursements will be allowed for the amount distributed
outside of Kittitas County,including any production costs.
B.Television Advertising:
1.Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed at 100%of the cost,including any production cost.
2.Television advertising placed with any media provider inside the Yakima /Kittitas DMA will
be reimbursed as follows:
a.For date-specific events,advertising the day of the event and up to 7 days prior to
the event may be reimbursed at 100%of the cost,including any production costs.
b.For seasonal or year-round events,or for date-specific events outside of the time-
frame in Section 2 B,2(a)above,advertising may be reimbursed at the rate of 70%of
the total cost,including any production costs.
C.Online Advertising:
1.Online advertising and promotion may be reimbursed at 100%of the cost,including any
production cost.
2.Streamed media (radio,television,other)requests for reimbursement must include a
statement from the media provider specifying the percentage of recipients which are
outside of Kittitas County.Reimbursements will be allowed for the percentage distributed
outside of Kittitas County,including any production costs.
D.Direct Mail:
1.Direct mail advertising may be reimbursed at 100%of the cost,including any production
cost,for each item mailed or shipped to a destination outside of Kittitas County.In order to
receive reimbursement,a list of the addresses and a signed statement from the contractor
that the list is accurate,or other proof of delivery,must be provided along with other
required documentation.
E.Flyers/Posters:
1.Flyers or posters which are placed outside of Kittitas County may be reimbursed at 100%of
the cost,including any production cost.In order to receive reimbursement,a list of the
locations where flyers or posters were posted outside of Kittitas County,a signed statement
from the contractor that the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.
2.Banners which are placed inside of Kittitas County may be reimbursed at 100%of the cost,
including any production costs.In order to receive reimbursement,the banner cannot list a
specified date or location.Request can only be made one time.
3.Signage (site layout use only)which are placed inside of the venue/facility of the event may
be reimbursed at 100%of the cost,including any production costs.In order to receive
reimbursement,the signage cannot list specified date or location.Request can only be
made one time.(i.e.ADA Parking/Parking,Loading Zone,Evacuation Route,Bathrooms,and
Stage locations)
F.Radio AdvertisinR:
1.Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed at 100%of the cost,including any production cost.
2.Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a.For date-specific events,advertising the day of the event and up to 7 days prior to
the event may be reimbursed at 100%of the cost,including any production cost.
b.For seasonal or year-round events,or for date-specific events outside of the time-
frame in Section 2 F,2(a)above,advertising may be reimbursed at the rate of 30%of
the total cost,including any production costs.
G.Operation Reimbursement:
1.Operation costs may be reimbursed 100%of the paid invoice cost.In order to receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list.Invoice provided must include notation of payment with proof
of payment.
2.Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
at 100%of cost.In order to receive reimbursement,a signed statement from the receiver
along with other required documentation.Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.
3.Items not eligible for reimbursement:
a.Salaries of employees
b.Capitol purchases-any item with 3+years life and over $5,000.
c.Licenses,permits,insurance,or credit card fees