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HomeMy WebLinkAboutHH-2020-001HOMELESS HOUSING PROGRAM GRANT AGREEMENT This Homeless Housing Program Grant Agreement ("Agreement") is entered into between KITTITAS COUNTY, a political subdivision of the State of Washington (the "County"), and HOPESOURCE, a Washington non-profit corporation ("Recipient") for the Senior Support and Advocacy Program (SSAP). ARTICLE I — PURPOSE AND TERM Section 1.1 Pose: The purpose of this Agreement is to distribute homeless housing surcharge funds awarded pursuant to the applicable provisions of RCW 36.22.179-1791. Section 1.2 Term: This Agreement shall take effect January 1St, 2020 and terminate on December 31St, 2024. ARTICLE II — GRANT AMOUNT, USE AND BUDGET Section 2.1 Grant Amount: The Recipient is awarded a total of up to One hundred twenty eight thousand five hundred and fifty-five dollars and five cents, plus a 3% increase annually to account for anticipated Cost Of Living Adjustments each year . ($128, 555.05) (the "Grant Award") to be administered as follows as Grant Award HH -2020 – 001- Hopesource. Section 2.2 Use of Grant, The Recipient shall use the Grant Award solely for the purposes and in the manner described in Exhibit A – Attached Application, which is incorporated by this reference. Adjustments to Proposed Project Timelines may be requested of the Committee in writing and the Committee may recommend adjustments to the Board of Kittitas County Commissioners. These recommendations may be granted or denied at the discretion of the Board of Kittitas County Commissioners. Section 2.3 Budget. The Grant Award shall be expended by the Recipient as set forth in Exhibit A. Adjustments to Proposed Project Budgets may be requested of the Committee in writing and the Committee may recommend adjustments to the Board of Kittitas County Commissioners. These recommendations may be granted or denied at the discretion of the Board of Kittitas County Commissioners. These recommendations may be granted or denied at the discretion of the Board of County Commissioners. ARTICLE III — DISBURSEMENTS Section 3.1 Disbursement of Grant Award Funds. Not more frequently than once a month, the Recipient may request disbursement from the Grant Award. Each disbursement request must be made by the Recipient submitting to the County at the address specified in Section 5.2 a properly completed Reimbursement Request form. The request must identify the work Homeless Housing Grant Agreement Revised 12/2019 Page 1 of 10 performed and be based on billings, supported by detailed invoices and other appropriate detailed documentation of costs actually incurred, unless further documentation is requested by the Committee, the Kittitas County Auditor's Office, or the BOCC. The Recipient will be subject to periodic on-site audits to ensure that satisfactory supporting documentation of all allowable costs and expenses are being kept. Within 30 days of its receipt of the request and satisfactory supporting documentation, and subject to the other terms and conditions contained in this Agreement, the County shall pay the amount of the invoice to the Recipient at the address specified in Section 5.2. Section 3.2 Advance Disbursement. The Recipient may request disbursement from the Grant Award in advance of actual expenditure only for the following: • rental and furnishing of dwelling units for the use of homeless persons; • costs of developing affordable housing for homeless persons, and services for formerly homeless individuals and families residing in transitional housing or permanent housing and still at risk of homelessness; • operating subsidies for transitional housing or permanent housing serving formerly homeless families or individuals; • services to prevent homelessness, such as emergency eviction prevention programs including temporary rental subsidies to prevent homelessness; ■ temporary services to assist persons leaving state institutions and other state programs to prevent them from becoming or remaining homeless; • outreach services for homeless individuals and families; • development and management of local homeless plans including homeless census data collection, identification of goals, performance measures, strategies, and costs of evaluation of progress towards established goals; • rental vouchers payable to landlords for persons who are homeless or below thirty percent of the median income or in immediate danger of becoming homeless; and ■ other activities to reduce and prevent homelessness as identified for funding in the local plan; and Section 3.3 Disbursement Limitations. In no event will the County ever be required to disburse funds in excess of the Grant Award. In addition, unless expressly provided otherwise in this Agreement: (a) no disbursements will be made in advance of costs or expenses being incurred; and (b) no costs or expenses incurred by the Recipient prior to the effective date of this Agreement, or after its termination, are eligible for reimbursement. Section 3.4 Disbursement Without Prejudice. Any disbursement made by the County to the Recipient shall be without prejudice to the County's rights later to challenge the propriety of the Recipient's claimed costs or expenses. Section 3.5 Withholding Disbursements. If the Recipient fails to perform any obligation Homeless Housing Grant Agreement Revised 12/2019 Page 2 of 10 under this Agreement and the failure has not been cured within 10 days following oral or written notice from the County or the Committee, the County may, without penalty and in its sole discretion and upon written notice to the Recipient, withhold all monies otherwise due the Recipient until such failure to perform is cured. This right to withhold disbursements is in addition to all other rights and remedies the County may have available to it under this Agreement or under law. ARTICLE IV—REPORTS AND RECORDKEEPING Section 4.1 Bi -Annual Progr_css Reports. At least once a quarter, and upon request from time to time, the Recipient shall provide a report on the progress made to date on the Project, using such form and meeting such requirements as determined by the Committee (see also III REPORTING). Such progress reports shall be provided by the Recipient to the Committee and to the Kittitas County Auditor's Office at its address specified in Section 5.2. The Recipient shall also provide an annual report as specified in the grant guidelines. Section 4.2 Record Retention; Review. The Recipient shall maintain records sufficient to fully document its compliance with all contractual, grant and legal requirements, for not less than six years from the last date of work performed or reimbursement pursuant to this agreement, whichever is later. Upon reasonable advance notice, the Recipient shall provide the County its authorized agents, and State or Federal agencies having audit authority related to this Agreement with full access to all of the Recipient's records relating to this Agreement or the Project. The Recipient agrees to shall defend, indemnify and hold harmless the County and its appointed and elective officers, agents and employees, from and against all loss or expense for any audit exceptions or other irregularities in its performance or recordkeeping, including but not limited to impermissible or unauthorized use of Grant Award funds. This section shall survive termination of this Agreement. ARTICLE V — CONTRACT ADMINISTRATION AND NOTICES Section 5.1 Personnel. The Recipient will secure at its own expense all labor and materials required to perform any work in connection with the Project. The Recipient shall be responsible for all applicable payroll, labor and industries premiums, and taxes. All employees and subcontractors of the Recipient shall be covered by Industrial Insurance in full compliance with title 51 of the Revised Code of Washington ("RCW"). Section 5.2 Contract Representatives. The parties' designated representatives shall be responsible for the administration of this Agreement and for receiving notices given in connection with this Agreement. The following are designated as the representatives of the parties. FOR THE COUNTY: Judy Pless, Budget & Finance Manager County Auditor's Office 205 West 5th – Suite 105 Homeless Housing Grant Agreement Revised 12/2019 Page 3 of 10 Ellensburg WA 98926 509-962-7502 judy.pless@co.kittitas.wa.us FOR THE RECIPIENT: Susan Grindle 700 E. Mountain View Ave. Suite 501 Ellensburg, WA 98926 509-925-1448 &kgrindle@hopesource.us A party may change its designated representative or address by providing written notice to the other party. Section 5.3 Notices. Any notice required or permitted to be made under this Agreement may be given personally, by facsimile, or by first-class, registered or certified mail. A notice personally delivered to the other party is deemed given upon proper delivery. A notice sent by first-class, registered or certified mail is deemed given three days after mailing, if properly addressed and having proper postage. Notices delivered by facsimile shall be deemed to have been given on the date of transmission if received during the recipient's business day or, if not, on the recipient's next business day. E-mail addresses, if listed in this Agreement, are provided only for convenience and not for notice purposes. ARTICLE VI — INSURANCE Section 6.1 Professional Legal Liability. The Recipient will maintain professional legal liability or professional errors and omissions coverage appropriate to the Recipient's profession. The coverage will have a limit of not less than One Million Dollars ($1 million) per occurrence. The coverage will apply to liability for a professional error, act or omission arising out of the Recipient's services under the Agreement. The coverage will not exclude bodily injury or property damage. The coverage will not exclude hazards related to the work rendered as part of the Agreement or within the scope of the Recipient's services under the Agreement, including testing, monitoring, measuring operations or laboratory analysis where such services are rendered under the Agreement. Section 6.2 Workers' Compensation and Employer Liability. The Recipient will maintain workers' compensation insurance as required by Title 51 RCW, and will provide evidence of coverage to the BOCC. If the Contract is for over $50,000, then the Recipient will also maintain employer liability coverage with a limit of not less than One Million Dollars ($1 million). The Recipient will request that the Washington State Department of Labor and Industries, Workers Compensation Representative, send written verification to the County that the Recipient is currently paying workers' compensation. Section 6.3 Commercial General Liability. The Recipient will maintain commercial general Homeless Housing Grant Agreement Revised 12/2019 Page 4 of 10 liability coverage for bodily injury, personal injury and property damage, subject to a limit of not less than One Million Dollars ($1 million) per occurrence. The general aggregate limit will apply separately to the Contract and be no less than Two Million Dollars ($2 million). The Recipient will provide commercial general liability coverage that does not exclude any activity to be performed in fulfillment of the Agreement. Specialized forms specific to the industry of the Recipient will be deemed equivalent, provided coverage is no more restrictive than would be provided under a standard commercial general liability policy, including contractual liability coverage. Section 6.4 Miscellaneous Insurance Provisions. A. The Recipient will place insurance with insurers licensed to do business in the State of Washington and having A.M. Best Company ratings of no less than A -VII, with the exception that excess and umbrella coverage used to meet the requirements for limits of liability or gaps in coverage need not be placed with insurers or re -insurers licensed in the State of Washington. B. The insurance limits established by this section are not intended to indicate the Recipient's exposure, nor are they limitations on the Recipient's indemnification duties. This section shall survive termination of this Agreement. C. The policy shall be endorsed and the certificate shall reflect that the County, its officers, officials, employees, agents and representatives, are an additional insured with respect to activities under the contract, and the policy will contain no special limitations on the scope of protection afforded to the County, its officers, officials, employees, agents and representatives as an additional insured. D. The certificate will, at a minimum, list limits of liability and coverage. The Recipient will furnish the County with properly executed certificates of insurance or a signed policy endorsement, including the additional -insured provision, which will clearly evidence all insurance required in this Section, before work under this Agreement shall commence, but no later than Ten (10) days after the effective date of this Agreement. Acceptable forms of evidence are the endorsement pages of the policy showing the County as an additional insured. E. The Recipient will maintain all required policies in force from the time services commence until services are completed. The Recipient will provide a current or updated copy of all insurance policies specified in the Agreement upon the request of the County. Certificates, policies and endorsements scheduled to expire before completion of services will be renewed before expiration. The certificate will provide that the underlying insurance contract may not be canceled, or allowed to expire, except on 30 -days' prior written notice to the County. Any certificate or endorsement limiting or negating the insurer's obligation to notify the County of cancellation or changes must be amended so as not to negate the intent of this provision. Written Homeless Housing Grant Agreement Revised 12/2019 Page 5 of 10 notice of cancellation or change must be delivered to the County as set forth in Sections 5.2 and 5.3. F. If the Recipient's liability coverage is written as a claims -made policy, then the Recipient must evidence the purchase of an extended -reporting period or "tail" coverage for a three-year period after completion of the services. G. The Recipient's liability insurance provisions shall be primary and shall be non- contributing with any other insurance maintained by Kittitas County with respect to any insurance or self-insurance programs covering the County, its elected and appointed officers, officials, employees, agents and representatives. H. Any failure to comply with reporting provisions of the policies will not affect coverage provided to the County, its officers, officials, employees, agents or representatives. The Recipient's insurance will apply separately to each insured against whom claim is made or suit is brought, subject to the limits of the insurer's liability. The Recipient will include all subcontractors as insurers under its policies or will furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors will be subject to all of the requirements stated in these provisions. ARTICLE VII — INDEMNIFICATION Section 7.1 Indemnification. To the fullest extent permitted by law, the Recipient shall indemnify, defend and hold harmless the County, the Committee and the BOCC, and all County officials, officers, employees, agents and each of them, from and against all claims in any way resulting from or arising out of the performance of this Agreement, whether such claims arise from the actual or alleged acts, errors or omissions of the Recipient, its subcontractors, third parties, the County, the Committee or the BOCC, or anyone directly or indirectly employed or supervised by any of them or anyone for whose acts, errors or omissions any of them may be liable. "Claim" means any loss, claim, suit, action, liability, damage or expense of any kind or nature whatsoever, including but not limited to attorneys' fees and costs, attributable to personal or bodily injury, sickness, disease or death, or to injury to or destruction of property, including the loss of use resulting therefrom. Section 7.2 Recipient's Duty to lntlemnify. The Recipient's duty to indemnify, defend and hold harmless includes but is not limited to claims by the Recipients or any subcontractor's officers, employees or agents. The Recipient's duty, however, does not extend to claims arising from the sole negligence or willful misconduct of the County, the Committee or the BOCC, or of the officials, officers, employees, agents or representatives of the County, the Committee or the BOCC. Homeless Housing Grant Agreement Revised 12/2019 Page 6 of 10 Section 7.3 Waiver of RCW Title 51 Immunity• Solely for purposes of this indemnification provision, the Recipient expressly waives its immunity under Title 51 RCW and acknowledges that this waiver was mutually negotiated by the parties. The Recipient's duty to indemnify, defend and hold harmless shall survive termination of this Agreement. ARTICLE VIII—NONDISCRIMINATION AND LEGAL COMPLIANCE Section 8.1 Nondiscrimination. The Recipient shall not discriminate against any employee or applicant for employment, or program participant or program participant applicant, on account of race, color, sex, religion, national origin, creed, marital status, age, Vietnam era or disabled veterans status, the presence of any sensory, mental or physical handicap, or any other basis prohibited by law with respect to any program participation, employment upgrading, demotion, transfer, recruitment or selection for training, including apprenticeships and volunteers. This prohibition does not apply, however, to a religious corporation, association, educational institution or society with respect to the employment of individuals of a particular religion to perform work connected with the carrying on by such corporation, association, educational institution or society of its activities. Section 8.2 Coinpliance with Laws. The Recipient and its officials, officers, employees, agents and subcontractors shall comply with all applicable federal, state and local laws, regulations, rules and policies. The County, the Committee and the BOCC shall have no obligation to ensure such compliance. ARTICLE IX — TERMINATION Section 9.1 Termination for Loss of Funding. The County shall have the right to terminate this Agreement at any time after providing written notice consistent with sections 5.2 and 5.3 of this agreement if the funds relied upon for the Grant Award are terminated, suspended or otherwise lost or impaired in whole or in part. Section 9.2 Termination for Convenience. Either party may terminate this Agreement for convenience upon giving the other party at least 30 days' advance written notice. In that event, the Recipient will be entitled to payment only for those expenses and costs reasonably and actually incurred prior to the effective date of the termination. Section 9.3 Termination for Default. If either party defaults in its performance under this Agreement, the nondefaulting party may give the defaulting party written notice that it has 30 days in which to cure the default. If the default is not cured within 30 days of notice, the nondefaulting party may terminate the contract. In the event of such a termination, the nondefaulting party shall have all rights and remedies available to it under law. ARTICLE X — MISCELLANEOUS Homeless Housing Grant Agreement Revised 12/2019 Page 7 of 10 Section 10.1 Permissible -Use Warranty_ The Recipient warrants that its planned and actual uses of the Grant Award constitute permissible uses for homeless housing surcharge funds as established by RCW 36.22.179. This section shall survive termination of this Agreement. Section 10.2 Organizational -Status Warranty. The Recipient warrants that it is duly organized, existing and in good standing under the laws of the State of Washington. Section 10.3 Relationship of Parties. This Agreement, and the parties' and the Committee's and the County's activities under it, shall not be construed as creating any kind of partnership or joint venture, nor shall it be construed as creating any kind of independent contractor, agency or employment relationship between the parties, the Committee, or the County. Section 10.4 No Third Party Rights. This Agreement is entered into by the parties solely for their own benefit and it creates or grants no rights of any kind in any other party. Section 10.5 Assignment. The Recipient shall not assign any of its rights or delegate any of its duties under this Agreement without the prior express written consent of the County, which may be granted or refused in the County's sole discretion. Section 10.6 Choice of La■v. Venue,• Jurisdiction. This Agreement shall be governed by the laws of the State of Washington. In the event of a legal proceeding, venue shall be only in a court of competent jurisdiction in Kittitas County. Each party hereby consents to the personal jurisdiction of the courts of the State of Washington, County of Kittitas. This section shall survive the termination of this Agreement. Section 10.7 Waiver. No term or condition of this Agreement shall be deemed waived unless such waiver is expressly agreed to in writing by the party granting the waiver. In addition, waiver of any breach of this Agreement shall not be deemed a waiver of any prior or subsequent breach. Section 10.8 Amendment. This Agreement can be amended only by a writing executed by the parties. Section 10.9 Entire Agreement. The parties acknowledge that this Agreement is the complete expression of their agreement regarding the subject matter of this Agreement. Any oral or written representations or understandings not incorporated into this Agreement are specifically excluded. Section 10.10 Headings. The headings in this Agreement are for convenience only and shall not be deemed to affect the meaning of its provisions. Section 10.11 Severability. If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, such invalidity shall not affect the validity of the remaining provisions Homeless Housing Grant Agreement Revised 12/2019 Page 8 of 10 that can be given effect without the invalid provision, provided that the underlying intent of the parties can still be given effect. Section 10.12 Signature Authority. Each person signing this Agreement on behalf of a party warrants that he or she has full authority to sign this Agreement on that party's behalf. Section 10.13 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall be deemed one agreement. Each counterpart may be executed and delivered by facsimile to the other party. Section 10.14 Exhibits. The following exhibits are incorporated into this Agreement by reference: (a) Exhibit A — Attached Application. ", i Vit l l! l f lfrPl�r, G U S,7.!' 0 NEST' � frrrrrrrrriii�uti��a�� lerk of the Board- Julie Kjorsvik BOARD OF COUYTY CU ISSIONERS KITTJTAS-COU T SI-tINGTON Commissioner APPROVED AS TO FORM: Douglas R. Mitchell, Deputy Prosecuting Attorney ❑ Deputy Clerk of the Board- Mandy Buchholz RECIPIENT: DATE: 1 By: (Print Name) Title: 11- 1' Homeless Housing Grant Agreement Revised 12/2019 Page 9 of 10 STATEMENT OF WORK AND BUDGET- SEE ATTACHED APPLICATION REGARDING THE SENIOR SUPPORT AND ADVOCACY PROGRAM REPORTING For each Bi -Annual Report, the agency will use the standardized reporting form developed by the Homeless and Affordable Housing Committee. Quarterly Reports are due on or before the 15th day of each April, July, October and the following January of each year of this Grant Agreement starting on April 15, 2020, with the final report due on or before January 15, 2025. Reports shall reflect the data compiled and provided in compliance with section 3.1. Please send an electronic copy of each report to: Kittitas County Homeless and Affordable Housing Committee Taylor Crouch, Kittitas County Board of Commissioners office Kittitas County Auditor's Office, Judy Pless *Reporting requirements may be amended by the Committee so that appropriate data can be gathered. Homeless Housing Grant Agreement Revised 12/2019 Page 10 of 10 Homelessness and Affordable Housing Funds 2017 Request for Proposals Application Form "Fields outlined in red are required" PROJECT INFORMATION Project Title: Senior Support and Advocacy Program (SSAP) Project Site Name(s): HopeSource Project Site Address(s): 700 East Mountain View Avenue, Suite 501, Ellensburg, WA 98926 Which fund source is this proposal for? (select one, see Section 1 of the RFP for details) Affordable Housing Funds X Homeless and Housing Assistance Funds Total Project Costs (including other funding and resources): $137,057.02 plus 3% annually Total Amount Requested (from Kittitas County Homeless Housing and Assistance or Affordable Housing funds): $128,555.05 plus 3% annually Time Frame for Utilization of Requested Funds: Permanent with review every 5 years City, Town or Unincorporated Area to be served: Kittitas County PLICANT INFORMATION Name of Applicant Organization: HopeSource Mailing Address: 700 East Mountain View Avenue, Suite 501 City, State, Zip: Ellensburg, Washington 98926 Phone: 509-925-1448 Fax: 509-925-1204 Email Address: skgrindle@hopesourcQ.us 1 Website: www.tiopesource.us Federal Tax Identification Number: 91-0814544 Type of Organization: Government s Non -Profit Local housing authority Tribe PROJECT CONTACTS Name of Organization Director: Susan Grindle Phone: 509-925-1448 ext. 222 Email: skgrindle@hopesource.us Project Contact Name: Mark Hollandsworth Title: Director of Operations Phone: 509-925-1448 Email Address: mhollandsworth ho esource.us Fiscal Contact Name: Ariam Mehtsentu Phone: 509-312-0844 Email Address: amehtsentu@hopesource.us 2 AUTHORIZATION Acceptance of this application may be subject to subsequent compliance reviews, including a review of the latest audit of financial statement. Preparation of an application does not guarantee that applicants will receive funds. By signing this grant application form the undersigned certifies tha#_all information is accurate to the best of his/her knowledge. Signature of Authorized Representative Date i PROPOSAL DETAILS 1. Applicant Profile and Qualifications: Tell us about your organization including the purpose of your work, your goals, any history, and experience working in homeless and/or affordable housing services, experience managing public funds, and anything else that describes the organization's qualifications. (250 words max.) The purpose of HopeSource is to protect those who cannot protect themselves and to encourage those who can. Our goals are to serve clients based on the CASTLE (Courage, Authenticity, Service, Truth, Love, and Effectiveness) values of the organization in order to end homelessness in our community and support people in building self-sufficient lives. HopeSource has a 50 -year history as a private, non-profit community action agency operating in a rural environment, making a difference through programs that stabilize households in crisis including housing, nutrition, energy assistance, home weatherization, transportation, rental assistance, and youth recreation assistance. HopeSource has served as the Continuum of Care lead for Kittitas County, operated the Coordinated Entry system for Kittitas County, conducted the annual Point -In -Time count, completed the Community Needs Assessment, operated the only homeless shelter in the county, built 26 units of new affordable housing in Cie Elum, kept 167 units of affordable housing units from going market rate, operated Polaris housing in Cie Elum, and provided a Pathway to Permanence model in Ellensburg. HopeSource case managers are trained in trauma -informed care, motivational interviewing, WSCAP family development, home health worker, mental health first aid, and family stability planning. HopeSource oversees administration of 38 federal, state and local contracts including; Consolidated Homeless Grant, Housing and Essential Needs, Supportive Services for Veteran Families, McKinney-Vento, HUD, Rural Development, Housing Trust Fund, Housing Finance Commission, Youth Homelessness Demonstration Program, and private funding from the ROE Foundation, Mercer Creek Church, the Shoemaker Foundation, and the Suncadia Associate Fund. 4 2. Project Description Summary: Provide a brief summary of the project being proposed and a general description of how it will address homelessness or affordable housing in Kittitas County. Be sure and indicate whether the proposal is intended to provide direct client services or construction, maintenance, or improvement of housing facilities. (250 words max.) According to the 2019 Kittitas County Senior Population Brief, in the next ten years Kittitas County will be home to 1,114 seniors who are at or below the poverty line. Data indicates that more than 70 additional seniors could require assistance or become homeless in the next three to five years. With only 124 senior -dedicated units currently in Kittitas County, a dangerous gap in services for at -risk seniors continues to develop. SSAP is the only program available to vulnerable seniors over the age of 65 who have no assets and insufficient support systems to prevent their return to or advance into homelessness by bridging the gap through rental vouchers. SSAP is a direct client service program. The Senior Support & Advocacy Program (SSAP), formerly Senior Rent Assistance, addresses homelessness for seniors who are homeless or at risk of homelessness and over the age of 65 and stabilizes them in safe housing. The advocate case manager administers a thorough assessment of need and connects seniors to food, energy assistance, public transportation, mental and physical health, socialization, and to Hope University coaching in budgeting, saving money when you shop, credit and debt, energy conservation, healthy eating, and exercise. This supports vulnerable seniors in moving as far toward self-sufficiency as possible given their age and situation. Due to the increasing lack of available affordable housing and the projected increase in seniors at risk of homelessness and with health complications in the coming years HopeSource proposes that the current SSAP program be made permanent. We further propose amending the current contract to indicate an annual increase based of the Cost of Living Adjustment (COLA) as published by the Social Security Administration, typically 2-3% annually, to ensure the increasing number of seniors are not left homeless and without help. 5 3. County Priorities: Indicate which of the following priorities are being addressed by the proposed project. {Select all that apply and give a brief 100 -word description for each selected.) ✓ Increase capacity and sustainability for homeless sheltering. The Ten -Year Plan identified subsidized property unit wait lists as exceeding two years. The Ten - Year plan further identified subsidized senior housing as being at the top of the list of needs to be addressed. The increased assessment, advocacy, and case management hours will greatly increase the ability to move seniors on fixed incomes into market units, units based solely on income, or permanent subsidized housing and eventually out of the SSAP unit freeing the units up for others on the wait lists. HopeSource utilizes Briarwood's common area for senior education on life skills and information on community resources, and the Polaris project in Upper County also accommodates homeless seniors with rent and wrap-around case management. These two examples of how to successfully bridge county, city and non-profit homeless housing funds increase the probability of other projects being launched and encourages landlords to enter as housing providers for this group increasing the sustainability of homeless housing options. ❑ Connect shelter clients to services to reduce homelessness. ✓ Increase site-based rental vouchers for people who are homeless with wrap-around case management through current partnerships. Because of lack of units in the community, frequently new senior clients who are literally or at risk of homelessness are placed at our senior partner site, Briarwood, in either subsidized or non -subsidized units. Briarwood is the premier housing for able-bodied seniors on fixed incomes. The dedication of these SSAP funds for direct services will increase the number of available site-based rental vouchers and will be combined with wrap-around case management to ensure housing is sustained. ❑ New affordable housing development. ✓ Increased access to rental vouchers. N The SSAP traditionally has provided 24 vouchers to literally or immediately homeless seniors, and with this proposal would add to a scarce resource for seniors by increasing the number of available vouchers for vulnerable seniors. The increase in rent assistance vouchers would clear the current waitlist of seniors who are homeless or at risk of homelessness. It would not alleviate the future need as there are more than additional 70 seniors identified as potentially eligible for subsidized rent and who are at risk presently, that number will increase dramatically over the next ten years up to 1000 senior households below the poverty line. ❑ Promotion of private landlord usage of Section 8 rental vouchers. ❑ Programs which increase access to affordable home ownership 4. Partnerships: List your key community partnerships for the proposed project and what their role will be. (250 words max.) HopeSource regularly collaborates with the following partners in meeting the needs of vulnerable populations in our community: The Housing Authority is a recipient of VASH for veterans and Section 8 housing vouchers for qualified households. Central Washington Healthcare provides mental health supportive housing for individuals coming out of therapeutic treatment. WorkSource employment specialists coordinate with HopeSource to provide employment search and preparation resources if the client can work. DSHS-SNAP and temporary financial benefits provide security as clients construct their safety net. The Social Security SOAR program assists in moving from disability to ability. The Department of Licensing provides resolution of licensing issues. The Ministerial Association offers spiritual counseling and assists with small essential needs. Central Transit, HopeSource Dial -A -Ride, and The Apple Line provide transportation services for the community to mitigate the expense of traveling in and outside the county. RSVP provides guidance on insurance questions. Aging and Long -Term Care and People for People provide aging in place and support for seniors. Kittitas County Commissioners provide funding for homeless and at -risk seniors over the age of 65. Central Washington Disability Resources and Elmview provide training and disability support. FISH offers food and social support. Free Clinic Dental & Vision provide access to medical treatment. Goodwill and the Methodist Clothing Bank provide basic clothing and household needs. Hospice is available for seniors who face end -of -life issues. Senior Centers in Ellensburg and Cle Elum give access to activities and socialization opportunities. Social Security Administration administers the basic income support of most seniors. 8 S. Gaps and Duplication in Services: Describe how your proposed project fills a gap in homeless and/or affordable housing services in Kittitas County. Include a description of how the project is or isn't a duplication of current services. (250 words max.) The Ten -Year Plan analysis identifies the extreme need for additional case management services for the homeless. Seniors are hesitant to independently seek out resources and often are unable to understand or interpret how to use resources. Full utilization of community resources can lower the senior's expenses and allow them to move from SSAP into permanent subsidized housing environments, opening the path for those on the waiting list, which can exceed two years'time. There are no other programs in Kittitas County that stabilize homeless seniors over the age of 65 with housing and wrap-around case management. The only emergency shelter in the county is reserved for homeless families with children. No motel has exceptions that allow for homeless individual placement without payment. To qualify for the few units at Comprehensive Mental Health, you must be a mental health client. For ASPEN's minimal units you must be a victim of domestic violence. Elmview does have some units but the criteria do not address homelessness. Local churches do not have access to organized homeless rooms in parishioner's houses. Housing Authority does not provide for homeless units or case management services. ALTC advocates for seniors but has no housing subsidy or a focus on homeless individuals. Some providers deal with senior -specific concerns such as insurance and Medicaid/Medicare, but not housing. SSAP is unique and the only program that helps seniors to move from homelessness to stably housed and the only option for subsidized housing. E] 6. Sustainability: Describe your ability, experience, and resources to implement and sustain the project during the term of the project. (250 words max.) The SSAP program is not sustainable without Kittitas County funds. This program is unique to Kittitas County and there are no other available funding sources that meet these exact criteria. The county has consistently and rightly said that it is vital to ensure that no senior (65 or older) in Kittitas County suffers from housing insecurity, that they maintain their integrity and sense of honor in a time of significant need, and that our community protects and cares for its valued senior members. HopeSource continues to seek sustainable funding sources for this invaluable program such as the ROE Foundation grant for seniors and is in discussion with foundations and other State and Federal grants. HopeSource utilizes other grant sources such as the Consolidated Homeless Grant to backfill the county funding and sponsors annual fundraisers to augment government and foundation grants. HopeSource Senior Advocates are trained in family dynamics, home health worker certification, care coordination, mental first aid, SOARS benefits training, de-escalation and trauma -informed care. Advocates have a combined 38 years of experience working with vulnerable populations and seniors. HopeSource has worked with ALTC and Medicaid for over ten years serving seniors. HopeSource financial controls include adherence to Fiscal Policies supported by OMB Circular requirements and accounting practices. HopeSource pays attention to every opportunity to decrease costs so that funding goes directly to serving vulnerable households. HopeSource is annually audited by an external account and has received 12 consecutive years of clean audits. 10 GOALS AND OBJECTIVES FORM Fill out white sections only. GOAL: Continue to provide outreach and support services to vulnerable seniors who are homeless or at risk of imminent homelessness because of high cognitive, physical, and financial barriers in upper and lower Kittitas County. Measures (How will you know you are making progress toward Data Source your goal?) Number of clients served CAP 60 Provide focused educational materials at Strategy #1: (What will youdoto locations throughoutthe community achieve your goal?) - Meet with 5 senior living centers to develop appropriate outreach materials within 60 Measurable Objectives days of a grant award - Distribute materials to 100% of senior centers, food sites, convenience stores, clinics, and Medicaid service providers in Kittitas County Strategy#2: (What will you do to achieve your goal?) Measurable Objectives: Strategy#3: (Whatwillyou dotoachieve your goal?) Measurable Objectives: Research potential SSAP qualified seniors - search energy assistance database for 2010-2018 to identify potential needs - contact 10 new seniors per year to verify qualification and need Promote community partner outreach and education - Interview 100% of local providers who provide services to seniors to increase understanding of services available - Offer a minimum of 10 workshops in the community at large on the needs of this specific population and the services offered by SSAP 11 GOAL: Encourage enrolled seniors to fully utilize all community resources to decrease their living cost and move them closer to independence. Measures (How will you know you are making progress toward Data Source your goal?) Improvement in number and type of resource per senior CAP 60 Database Resource referral list Conduct a comprehensive whole -person Strategy #1: (Whatwillyoudoto assessment to identify seniors' barriers to achieveyourgoal?) permanent housing - Whole -person assessment and Well Being Survey completed for all enrolled seniors in Measurable Objectives + the program Strategy#2: (What will you do to Connect seniors and community resources achieve your goal?) Measurable Objectives: Strategy#3: (What will you do to achieve your goal?) Measurable Objectives: - Connect 100% of SSAP seniors to resources identified in the assessment that assist their mental, physical, social, and spiritual well-being Assist seniors, identified in the assessment, who need assistance with Medicare, Social Security, and Insurance suDDort - Seniors identified are enrolled and connected with needed services - Monthly check -ins completed for a period of 3 months to ensure sustainable connection to services 12 BUDGET NARRATIVE 1. Funding Utilization: Describe how the funds will be used to support the proposed project. For example, will the funds be used for staff time, supplies, consultants, contractors, construction costs, direct customer services, etc.? (250 words max.) Funds will be utilized to provide direct services to low-income seniors over the age of sixty-five with permanent housing support and supportive services to assist in managing their daily lives. Some funds will be used to partially support case managers activity in providing assessment, stability planning, referrals to needed supports, and one-on-one educational support in life skills. A portion of the funds will be utilized for program support for case management staff and overall program administration. Program Administration will equal 9% with 75% dedicated to direct services, 13% to staff activity and 3% to operational costs. Staff activity and program operations will be supported with funding leveraged from other non -county funding sources. Direct client service will total $93,840.00 and non -administrative staff will total $15,987.00 in the first grant year. Requested increases will address standard annual COLA (cost of living adjustment) of 3% plus additional increases in rents anticipated due to lack of housing availability. 2. Other Support: Describe any monetary, in-kind, donations, grants, or other types of support that will be used for the project. Include both guaranteed support and support that may still be uncertain. (250 words max.) Funding for staff activity and program operation for this program will be augmented using funds from various federal, state and private grants. CHG funds are currently and could be continually used for addressing senior homelessness and stabilization. One of our private partners, Crestview, has a cash allotment paid to us for case management of their qualifying senior tenants. The private contract between Crestview and HopeSource is renegotiated and renewed annually. HopeSource also has community donated funds to be used to augment senior stability and case management from the Upper County Fund and Mercer Creek Church. 13 Sustainability: Describe how this project would or wouldn't be sustained if these Homelessness Prevention and Affordable Housing funds were not available either currently or in the future. (250 words max.) There are no consistent funds to sustain the SSAP other than what is provided through the generosity of Kittitas County. Private grants may or may not be made available on an annual basis and, in any event, are not at the current levels needed to sustain the program. The SSAP would be sustained sporadically with private funds such as the ROE Foundation, serving vulnerable seniors only and when there were funds available. Funding specifically for homeless seniors is scarce at every level of government and in every community. It is a constant search to find grants and foundations that provide funding for homeless seniors and they have been very few and very far between. 14 4. Partial Funding: If this project were to receive only partial funding from this source, how would the project be impacted? How would the proposal be adjusted for less than the requested amount of funds? (250 words max.) If the SSAP were to only receive partial funding it would mean reducing the number of homeless seniors that could be served, especially those who have no alternative resources or options, and suffering as a community for those who cannot be served and must live in their cars or other unsuitable structures. 15 _Algol !§!§! ¥ !2 ( �( | } � 3 ( \ k