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Home My WebLink AboutRes-2019-184 InterlocalBOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2019-I g 4 A RESOLUTION AUTHORIZING EXECUTION OF AN INTERLOCAL AGREEMENT BETWEEN THE WASHINGTON TRAFFIC SAFETY COMMISSION AND KITTITAS COUNTY SHERIFF'S OFFICE WHEREAS, RCW 39 .34, the lnterlocal Cooperation Act, provides the capability for public agencies to cooperate by providing services and facilities for mutual advantage; and WHEREAS, the Washington Traffic Safety Commission (WTSC) and Kittitas County Sheriffs Office (KCSO) have the ability and desire to enter into such a cooperative agreement, a copy of which is attached hereto and incorporated by reference; and WHEREAS, the WTSC has and will provide overtime funding to law enforcement agencies which have certified and registered Drug Recognition Experts (DREs) to conduct the activities described in the written agreement; and WHEREAS, the KCSO has and will provide a certified and registered DRE on an overtime basis (not to exceed 1.5 times normal salary and benefits) to perform DRE activities as specified on the basis described in the written agreement; and WHEREAS, all contractor DREs will be maintained and available for callout by Washington State Patrol (WSP) communications in their individual regions; and WHEREAS, WSP communications has a special roster of DREs that assists in finding those who are available under these Memoranda of Understanding; and WHEREAS, the period of activities will begin on July 1, 2019 and end June 30, 2021;and NOW, THEREFORE, BE IT RESOLVED AND IT IS HEREBY ORDERED, that the Agreement between WTSC and KCSO for DRE funding be adopted pursuant to the lnterlocal Cooperation Act, chapter 39.34 RCW. The Sheriff is authorized to sign the written agreement which shall be forthwith filed with the Kittitas County Auditor. ADOPTED this -~ __ day of O·clMYL:he.J(: 2019 . RESOLUTION I<. BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON APPROVED AS TO FORM: ~"L~ Douglas R. M rt hell, Deputy Prosecuting Attorney . ..e1 Clerk of the Board-Julie Kjorsvik [J Deputy Clerk of the Boar d~-Mandy Buchholz RESOLUTION MEMORANDUM OF UNDft:RSTANOJNG WASHINGTON TRAFFIC SAFETY COMMISSION 621 811 ' Ave SE, S11ite 409, PO Box 40944, Olympia WA 98504-0944 THIS AGREEMENT is made and entered into by and between: /Lrrr,rro OrPIC( (Agency Name) Hereinafter referred to as "CONTRACTOR" and the W ASHJNGTON TRAFFIC SAFETY COMMISSION, hereinafter refetTed to as "WTSC." IT IS THE PURPOSE OF THIS AGREEMENT to provide overtime funding to law enforcement agencies who bnve.certified Drug Recognitic>'n Expe11s (DRE) to conduct the following activities: • Respond In pca·son to rndio c;ills wh~n no other DRE is available on duly and requiring a response in 'overtime ,slatus' from Ii.st of registered DR.Es. • Cover shift extension 'overtime' when co~nplefing a drug evaluation or coveting a request for a DRE • Court testimony as a result ofperfonning drug evaluations due to these call outs and shift extensions when overtime is required. (Not responsible for overtime generated from cases/arrests during nonnal employment or assignment) • On an overtime basis, participate in DRE sponsored emphasis patrols, allied agency DRE-related requests, or other DRE programs such as teaching and training deemed necessary and pre-approved by the State DRE Program Coordinator between July 1, 2019 through June 30, 2021. IT IS, THEREFORE MUTUALLY AGREED 'THAT: 1. All contractor DRE.a will be maintained and availsble for callout by Washington State Patrol (WSP) communications in their Individual regions. DR.Es will notify WSP Communicatio:ru1 oftbelr ovnil11blllty when they s-lgn into service. Contractor DREs are responsible to insure that WSP Communications hos their correct contnct information as part of rhls agreement. WSP Communica1ions hns assigned a special t"Qster of DREs th at assists in finding those tbat are available under these MOUs. 2. Contractor will provide a certified DRE on rm "overtime" basis (no to exceed 1.5 times contracted salary and benefits) to perfonn drug evaluation activities as specified. No other commissioned personnel will be funded. 3. The period of activity will begin on July I, 2019 and extend through fone 30, 2021. 4. Dmg evaluation perfortnance srnndnrd~ for certified and funded DREs must meet the standards of the Int ernational Association of Clti~fs of Police (IACP). 5. DREs will maintain good standing with Drug Evaluation Classification Program; i.e. papcn\i6rk, rolling logs, and resumes. (Contractor and DRE will be notified if DRE is not eligible for availability and removed from WSP roster -30 day notice given.) 6. Disputes arising under this agreement shnU be resolved by a panel consisting of one representative of the WTSC, one represen1ati ve from Contractor agency and one represt.:ntative from lln: DBCP . The llfapute panel shall thereafter decide the dispute with the majority prevailing. MOU DRE Program 2019-2021 (06/2019) page 1 of2 7. Either pnrty may tcnninate this agreement upon (JO clays) written notice to the other party. In the event oftennination of this agl'ccment , the termin ating party shall be liable for the perfonnance rendered prior to the effective date of tennination. 8. WTSC Te1111ination -This project agreement may be te1minated or fund payments discontinued or reduced by WTSC at any time upon wiitten notice to the Contractor due to non-availability of funds, failure of the Contractor to accomplish any of the tenns herein, or from any change in the scope or timing of the project. 9. The WTSC will monitor 1mcl track the nvailnhility ofDRF. Callout funcis . Expenditure tracking will be shared with WSP qu arterly to ensure DRE Callout fonding is being fully utilized . FISCAL RESPONSIBlLITY: 1. For all DRE overtime activities to be billed against this MOU, any projected overtime amount greater than $5,000 must get prior written approval from WTSC. 2. Contrnctor must submit the billings and suppo11ing documents to the WTSC at PO Box 40944, Olympia, WA 98504-0944 or emailed at 1111111?dnlc11Ct1>w tso .wn,goy for approval and reimbursement not more than 30 days-after the last day or the month hi whiclfth_e_ -- overtime Is worked. Billings ond supporting documents submitted later than the 30 day cutoff will be reviewed on a case by case basis. Contractor must ensure that reimbursement being requested !U1Q1 for on-duty time, but for call out and shift extension overtime only. Billings wlll Include: • Completed and signed invoice Voucher, Al9-IA Fonn (attached). Your agency must be identified as the "Claimant" and Federal Tax ID# and an original signature of the agency head, command officer or contracting officer must be provided on the Al9- lA fonn. • Payment documentation (overtime slips, payroll documents, etc.) • DRE Request Fonn showing all pertinent infonnation. If for court case, evidence it came from a prior MOU overtime situation must be provided with the A-19 IA fonn. IN WITNESS WHEREOF, PARTIES HAVE EXECUTED THI _ (Agency) (011ce) Sttei1r.C Cervc ~N A- co11trnct111g i¼cnr Title & NAME (print/type n11me) ,,.,,,,c;;, Ll " Please return this signed form (mnll or email) to: Washingtoll Traffit Safety Commission Attn: M11rk Medalen PO Rox40944 Olympia, WA 98504 MOU DRE Program 2019-2021 (06/2019) Washington Trame Snfcty Commission (Datt!) Sh en? q ('.lo.j M ~ p_,,S C (z~ /I 1 11-1..1 (r page 2 of 2 Kittitas County Review Form Grants & Contract Agreement Today's Date Agenda Date November 25, 2019 December 3, 2019 Fund/Department 30 / Sheriff Contract/Grant Information Contract /Grant Agency: WA Traffic Safety Commission DRE MOU Period Begin Date: July 1, 2019 . I 1 Period End Date: June 30, 2021 Total Grant/Contract Amount : $ Varies Grant/Contract Number: SH19-036 Contract/Grant Summary: The Washington Traffic Safety Commission (WTSC) supports the Drug Recognition Expert (DRE) program by providing funds for overtime work to perform drug evaluation activities ofregistered DREs. The WTSC has agreed to fund overtime for DREs who enter this partnership by virtue of a Memorandum of Understanding (though it is effectively an interlocal agreement, in this case) for the period of July 1, 2019 through June 30, 2021. Financial Information Total Amount $ Varies State Funds 100% Federal Funds $0 Percentage County Funds 0% Matching Funds $0 CFDA# NA In-Kind $0 Explain Is Equipment being purchased? NO Who owns equipment? NA New Personnel being hired? NO Contact HR hiring -reporting requirements Future impacts or liability to Kittitas County: Contract compliance requirements and correct billing requirements. Budget Information Budget Amendment Needed? Yes D attach budget form No~ Why not Already budgeted . New Division Created? NO Revenue Code 1 30120933403500 Expense Code 1 3012095xxxx - - Pass Through Information Agency to Pass Through NA Amount to Pass Through $0 Sub-Contract Approved Date: Grant/Contract Review Page 1 Prosecutor Review I Has the Prosecutor reviewed this agreement? I Yes til No O CAMAS# 47877 County Departments Impacted Auditor Facilities Maintenance Information Services Human Resource Prosecutor Treasurer Submitted I Signature: ~ o/'14 Department: Shrlff ~ I Date: /Jr 1 2 -1 q r / Assignment of Tracking Information Auditor's Office Human Resource Pr os ec utor's Office ~ I -c__: oft:-"l.. 't-~ 1-'1-«.~( <-f'//7 Who Signed the grant application J I I I Reviewer I Date Grant/Contract Review Page 2