HomeMy WebLinkAboutRes-2019-159 CoCBOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION NO: 2019-E q
RESOLUTION TO APPROVE THE 2020 DISTRESSED COUNTY SALES AND USE TAX
INFRASTRUCTURE IMPROVEMENT PROGRAM AGREEMENT WITH THE KITTITAS
COUNTY CHAMBER OF COMMERCE
WHEREAS: The 1999 Legislature did pass RCW 82.14.370 Sales and Use Tax for Public
Facilities in rural counties; and ·
WHEREAS: These funds may only be used to finance public facilities serving economic
development purposes in rural counties and finance personnel in economic
development offices in the State of Washington; and
WHEREAS : The 2020 Distressed County Sales and Use Tax Infrastructure Improvement Program
Agreement with the Kittitas County Chamber of Commerce has been executed by
said entity with funding available January 1, 2020; and
NOW, THEREFORE BE IT RESOLVED : The Kittitas County Board of County Commissioners
hereby approves the attached 2020 Distressed County Sales and Use Tax Infrastructure Improvement
Program Agreement with the Kittitas County Chamber of Commerce.
ADOPTED this 5th day of November, 2019 .
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BOARD OF COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
,~
Cory Wright, Chairman
~
D D~puty Clerk of the Board-Mandy Buchh z
QllY1 ~ill 1~/~
omm1ss10ner
2020 DISTRESSED COUNTY SALES AND USE TAX INFRASTRUCTURE
IMPROVEMENT PROGRAM AGREEMENT
BETWEEN KITTITAS COUNTY AND KITTITAS COUNTY CHAMBER OF
COMMERCE
This Contract, dated Na \I, S , 2019 is made and entered into by and
between KITTITAS COUNTY ("County"), a subdivision of the State of Washington, and
KITTITAS COUNTY CHAMBER OF COMMERCE ("Funding Recipient").
WHEREAS, the purpose of this Agreement is to provide for public facility
construction and foster economic development opportunities within Kittitas County;
NOW THEREFORE, in consideration of the terms and conditions contained herein,
or attached and incorporated and made a part hereof, the County and the Funding
Recipient mutually agree as follows:
Section 1. Scope of Work.
a. Funding Recipient shall provide the services and staff described in its Application
for Funds submitted to the Council of Governments, attached hereto as Exhibit "A"
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Funding Recipient shall
furnish the following as required to perform the services, described in Paragraph (a)
above, in accordance with this Agreement: Personnel, labor and supervision;
technical, professional and other services. All such services, property and other
items furnished or required to be furnished, together with all other obligations
performed, or required to be performed, by Funding Recipient under this Agreement
are collectively referred to herein as "Services."
Section 2. Payment.
a. As full compensation for satisfactory performance of the Funding Recipient Services,
the County agrees to pay Funding Recipient the sum of ninety-two thousand dollars
($92,000).
b. Additional payment terms : The County will make payment to the Funding Recipient
only on a reimbursement basis, as receipts for any items including marketing and/or
advertising are submitted to the County.
c. Requests for reimbursements must be submitted to:
Kittitas County Public Works
Attn: Joyce White
411 North Ruby, -Suite 1
Ellensburg, WA 98926
joyce.white@co .ki ttitas.wa.us
Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement
Pagel
d. Reporting requirements of your events will be required on prescribed forms from the
Kittitas County Public Works Department.
Section 3. Performance by Funding Reci p ient.
a. Funding Recipient shall not (by contract, operation of law or otherwise) delegate or
subcontract performance of any Services to any other person or entity without the
prior written consent of the County . Any such delegation or subcontracting without
the County's prior written consent shall be voidable at the County's option.
b. Funding Recipient shall at all times be an independent Funding Recipient and not an
agent or representative of the County with regard to performing the Services .
Funding Recipient shall not represent that it is, or hold itself out as, an agent or
representative of the County. In no event shall Funding Recipient be authorized to
enter into any Agreement or undertaking for or on behalf of the County. It is
understood that the Funding Recipient and the Funding Recipient's staff and
employees are not employees of the County and are not, therefore , entitled to any
benefits provided employees of the County .
c. Funding Recipient shall comply with all applicable laws, ordinances, rules,
regulations, orders, licenses, permits, and other requirements, now or hereafter in
effect, of any governmental authority (including, but not limited to, such requirements
as may be imposed upon the County and applicable to Services). Funding Recipient
shall furnish such documents as may be required to effect or evidence such
compliance . All laws, ordinances, rules, and orders required to be incorporated into
agreements of this character are incorporated into this Agreement by this reference.
Funding Recipient agrees to obtain all required licenses and permits, and further
agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Funding Recipient agree that in fulfilling the terms and
conditions of this Agreement neither shall discriminate on the basis of race, creed,
color, national origin, age, sex, marital status, or the presence of a physical, sensory,
or mental handicap.
e. The Services shall at all times be subject to inspection by and approval of the
County, but the County's making (or failure or delay in making) such inspection or
approval shall not relieve Funding Recipient of its responsibility to perform the
Services in accord with this Agreement, notwithstanding the County's knowledge of
defective or non-complying performance, or the substantiality or ease of discovering
the same. Funding Recipient shall provide the County with sufficient, safe, and
proper facilities and equipment for such inspection and free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Funding Recipient
shall promptly furnish the County or its designee, or such Federal or State auditor
with such information related to the Services as may be requested by the applicable
governmental entity . Funding Recipient shall preserve and maintain all financial
records and records relating to performance of Services under this Agreement for six
(6) years after contract termination . For such duration after the County makes final
payment of compensation due hereunder, Funding Recipient shall provide the
County access to (and the County shall have the right to examine, audit and copy,
Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement
Pagel
with or without notice) all of Funding Recipient's books, documents, papers and
records related to the Services or this Agreement.
g. Funding Recipient understands and acknowledges that Funding Recipient is solely
responsible for its own reporting and accounting of all state, federal, social security, and
local taxes, of every nature, arising from Funding Recipient's performance of this
Agreement. All compensation received by the Funding Recipient will be reported to the
Internal Revenue Service at the end of the calendar year in accord with the applicable
I RS regulations.
Section 4. Release, Indemnity, and Hold Harmless.
The County assumes no liability for the Funding Recipient's actions under this Agreement.
Funding Recipient releases and shall defend, indemnify, and hold harmless the County, its
officers and employees, agents, representatives, attorneys and/or volunteers, from and
against all claims, costs, liabilities, damages, and expenses, (including, but not limited to,
reasonable attorney fees) which arise or may arise or be alleged to arise out of or by
reason of this Agreement including:
• Any fault, negligence, strict liability or product liability of Funding Recipient in
connection with the Services for this Agreement;
• Any lien asserted upon any property of the County in connection with the Services
for this Agreement;
• Any failure of Funding Recipient, or of the Services, to comply with any applicable
law, ordinance, rule, regulation, order, license, permit and other requirement, now or
hereafter in effect, of any governmental authority; or
• Any breach of or default under this Agreement by Funding Recipient.
Section 5. Compliance with Public Records Law.
a. In compliance with Washington's public records law, the County will retain copies of
any documents associated with this Agreement, which may be required by law
unless legally exempt from such retention, for any applicable legally required
retention period.
b. In the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability
of any documents under federal or state public records laws, the County shall
provide notice to Funding Recipient pursuant to Washington's public records act,
chapter 42.56 RCW, to allow Funding Recipient to seek a court injunction.
c. The County specifically shall not be liable to Funding Recipient for the County's
release under public records laws of any documents not protected by trademark,
copyright or other law.
Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement
Page3
Section 6. Industrial Insurance Waiver.
With respect to performance of this Agreement and as to any claims against the County, its
Additional Insureds, officers, agents and employees, the Funding Recipient expressly waives
its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act,
for injuries to Funding Recipient's employees and agrees that the obligations to indemnify,
defend and hold harmless provided in this Agreement extend to any claim brought by or on
behalf of any employee of the Funding Recipient. This waiver is mutually negotiated by the
parties to this Agreement.
Section 7. Insurance and Endorsements.
a. The County may require through a request in writing that the Funding Recipient
provide the County with a certificate, binder, or policy of liability insurance,
acceptable to the County in an amount specified by the County .
b. Such liability insurance shall be such as will protect Funding Recipient, its
employees, agents and representatives, from all claims, losses, harm, costs,
liabilities, damages and expenses arising out of personal injury (including death) or
property damage that may result from performance of the Services or this
Agreement, whether such performance is by Funding Recipient or any of its
employees, agents or representatives.
c. Should the County require such 'liability insurance, the Funding Recipient agrees to
provide proof of insurance prior to commencing performance of this Agreement.
d. Copies of the County's written request and the insurance documents provided by
Funding Recipient shall be attached to this Agreement and by this reference will be
made part hereof.
e. Where insurance is requested by the County, all liability insurance policies shall be
endorsed to include the County as an Additional Insured and shall stipulate that the
insurance afforded by the policies shall be primary insurance, and that any
insurance, self-insured retention, deductibles, or risk retention trusts maintained or
participated in by the Parties shall be excess and not contributory to any other
insurance maintained by the County. Funding Recipient shall furnish the County a
certificate of insurance with Endorsement as evidence that the required policies are
in full force and effect.
Section 8. Termination.
The County may, by written notice thereof to Funding Recipient, terminate this Agreement
as to all or any portion of the Services not yet performed, whether or not Funding Recipient
is in breach or default. Upon receiving such notice of termination, Funding Recipient shall,
except as otherwise directed by the County, immediately stop performing the Services to
the extent specified in the notice . In the event the County terminates the Funding
Recipient's Services, the Funding Recipient is obligated and hereby agrees to refund to the
County all monies paid for Services not yet rendered by the Funding Recipient, if any, as of
the date of the notice of termination.
Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement
Page4
Section 9. Miscellaneous.
a. Funding Recipient shall not (by contract, operation of law or otherwise) assign this
Agreement or any right or interest in this Agreement without the County's prior
written consent.
b. This Agreement embodies the entire Agreement between the County and Funding
Recipient , and supersedes any and all prior oral or written communications, proposals,
conditions, promises, representations, or understandings regarding the Services. No
change , amendment or modification of any provision of this Agreement shall be valid
unless set forth in a written amendment to the Agreement signed by both parties.
c. Notice for any purpose under this Agreement, except service of process, shall be
given by the Funding Recipient to the Kittitas County Commissioners and the Kittitas
County Public Works Director, 411 North Ruby, Suite 1, Ellensburg, WA 98926. For all
purposes under this Agreement, any notice by the County to the Funding Recipient
shall be given to the Funding Recipient's address provided on the signature page.
Notice may be given by delivery or by depositing in the U.S. Mail, first class, postage
prepaid, certified mail , return receipt requested.
d. The section and paragraph headings of this Agreement are for reference
convenience only and are not intended to restrict, affect or be of any weight in
interpreting or construing the provisions of such sections or paragraphs.
e. This Agreement may be executed in one or more counterparts and by facsimile,
each of which will be deemed an original, but all of which together will constitute one
and the same instrument.
f. Funding Recipient warrants to the County that the individual signing on Funding
Recipient's behalf has the requisite power and authority to enter into and to perform
Funding Recipient's obligations under this Agreement. Funding Recipient further
warrants to the County that Funding Recipient has made no misrepresentation or
misleading statement in connection with this Agreement, and is not in violation of any
applicable law, ordinance, or regulation the consequence of which will or may
materially affect Funding Recipient's ability to perform its obligations under this
Agreement.
g. If any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid , such invalidity shall not affect the other terms , conditions
or applications which can be given effect without the invalid term, condition or
application. To this end, the terms and conditions of this Agreement are declared
severable .
h. The exclusive venue for any action brought to enforce this Agreement or any of its
terms shall be in Kittitas County, State of Washington.
Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement
Pages
KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
Brett Wa hsmr • Vice-Chair
La ~mlssioner
Dated: I I / ,5 J I q •
APPROVED AS TO FORM :
Deputy Prosecuting Attorney
Address
Telephone
Dated : 10/ I I/ 2.01 q ------~~-------
Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement
Page6
Kittitas County Deparbnent of Public Works
Distressed County Sales and Use Tu Grant Program
411 N Ruby St., St.e #1
Ellensburg. WA98926
CHAMBER OF COMMEICf
~
JUL I 5 2019
RE: Distressed County Sales and Uae Tax Grant .Application -Economic Development Office Personnel
To Whom It May Concern:
Please find encloaed a completed application for the Dimessed County Sales and Use Tax Grant Program with the
following attachments:
• Attachment A-continued answer to question #3
• Attachment B -ADO Contract Template/Pedormance Targets
• Attachment C -Chamber Economic Marketing outline for ADO Scope of Work
• Attachment D -ADO Cenification, RCW 43.330.080
• Attachment E -Local funding Agreements
• Attachment F -Job Description/Org Chart
• Attachment G -RCW 82.14,37
• Attachment H -Kittitas County Resolution ·No. 2016-014 and excerpts from the Yakima and Kittitas Counties
Regional Comprehensive Economic Development Plan
• Attachment 1 -Excerpts from the 2009 T.I.P. Strategies Report
Additionally, I have included with this submittal 12 copies of the completed application with attachments u requested
in the application.
Thank you for this opportunity and Cur considering this grant request. Please do not hesitate to contact me if you have
any questions.
Sincerel.v.
Amy McGuffin
Chief Executive Officer
609 N Main Street
Blenaburg, WA 98926
(888) 925-2204
CONNECT Wl1H US
KittitasCountyChamber.com
(609) 926-2002
Kittitas County
Department of Public Works
DISTRESSED COUNTY SALES AND USE TAX APPLICATION FOR
ECONOMIC DEVELOPMENT OFFICE PERSONNEL
The 01.stntased County Sales and Use Tax supports improvements to infrastructure systems that
foater economic development In Kittitas County as well •• providing fun~ing for personnel In
economr~ development offices. The goal ia to create economic opportunity through local
rnvee.tment.
APPLICANT INFORMA UON
Applicant: KITTITAS COUNTY CHAMBER OF COMMERCE
Contact Name: AMY MCGUFFIN CEO
Addrass: 609 N MAIN STREET
Addme:
City: ELLENSBURG WA Zip: 98926
Telephone: 509.925.2002 EXT 27 FAX: NIA
E-mall Addres•: AMY@KITTITASCOUNTYCHAMBER.COM
Offlc• Location: ELLENSBURG Jurisdiction Populatlon: 46, 157 -------Funds Request: Staffing for economic development department to help assist startups, exisitng or expanding
businesses including business recruitment and relocation in Kittitas County.
APPLICATION THRESHOLDS
Applicant
Check~:
[l]
Requirement:
1. The r~ue•t I• to provide funding for peraonnel In an economic development ofr1ee Iii
Klttftu County.
2. D18tresaed County funds are not being substituted for Other funds that are already secured.
3. Applicant hu submitted only one appllcatlon this round.
4. The local/reglonal economic development organization has been infonned of this raqueat.
s
Proposed Budget:
Funding Sources
Distressed Cowity Funds Request:
*Other Funding Sources:
Federal (list sources): ___ _
State (list sources): WA 5tate
Department of Commerce
Local Government (list sources):
Munlclpal Lodging Tax and Tourism Funds
Other (list sources);
Member dues, Program Sales and Events
Project Total:
"'*Distressed County Fund Matching Ratio:
Amounts
92,000
$50,000
$816,996
$547,350
$1,506,346
93.89°/o
Funding Secured?
[]Yes / no [l]
Dyes/noD
ll)yes/noO
[l]yes /noD
ll]yes/noo
*Note: You must include documentation for all other funding sources listed (i.e. grant
requests, award letter notifications, legislative resolutions, etc.).
UNote;· Your Distressed County Fund matching ratio must be at least or greater than 10%
in order to qualify for funding consideration. The COG will not consider any requests which
do not provide at least 10% matching funds from a local source.
6
PROJECT NARRATIVE
1. Request Deacriptlon: Pfeue describe the work this position wlll perfonn. Include a Job d•criptlQn and
any other pertinent Information.
These funds wtll be used to help fund staffing for the Kitt Co Chamber of Commerce Economic
Development Department. The core functions of the department are to provide assistance to the
businesses that are looking to locate within the county, to provide assistance to those businesses
already doing business here, and to assist individuals who are looking to start a new business.
The department also tracks and maintains information pertinent to the business community such
as incentives, grants, and demographics. Multiple staff members share responsibilities to support
and accomplish these functions and tasks. The funds requested will also support staffing,
management and operation of the two catalyst Co-working Spaces in Ellensburg and Cle Elum.
2. I• this I new poettlon for your organlutfon? It so, please describe why this position Is needed. If not,
why la It • neCffffry for IJI• ·tund to continue to 1upport thla paaltlon?
The positions and related support staffing described above currently exist, but are not fully funded
through other revenue sources. The Kitt Co Chamber of Commerce is the only county-wide
organization offering businesses technical assistance, assi&1ance with the site selection as well as
business start-up assistance. As the County's designated Associate Development Organization
we maintain an inventory of business resources, track incentives, make business referrals to the
State and Federal Departments of Commerce and are responsible for reporting all activity to the
State Department of Commerce. We regularly conduct surveys with local businesses to keep up
with the local trends and uncover barriers that Inhibit economic vitality.
3. WIii your organization ba capable of auppo~ this position lri the future without support from this fund?
Please deecrlbe your plan and Include target dates for Implementation and completion. If no plan is
currently in place and/or no plans are being made, pleaae explaln why.
No, the Kitt Co Chamber of Commerce cannot continue to support its current efforts of
business recruitment, retention and assistance without these funds. The State Legislature
realized this and provided a provision in RCW 82 .14.370 section 3 c(ili) to fund an "economic
development office". The legislature also recognized the importance of consulting with a
local authority on economic development in making the decisions for use of these funds In
RCW 82.14.370 section b •1n implementing this section, the count shall consult with cities,
towns, and port dlsb"lcts located within the county and the associate development
organization serving the county to ensure that the expenditure meets the goals of chapter
130, laws of 2004 and the requirement of (a) of this subsection." (Please see attachment A
for remainder of answer)
4. Will this poeltiori aerve the need• and/or lnteresb5 of multlple Jurisdictions and/or organizations? Please
explain In dlltall.
Yes, we work throughout all of Kittitas County and with all of the munlclpalttles. We are CUIT8ntly working
closely with the Sate Department of Commerce on local business assistance and funding opportunities.
Through our business retention and start-up efforts we provided 64 businesses that were looking to
located within Central Washington, starting a business, or expanding a culT8nt business. Additionally,
we were pert of 9 site visits to Kittitas County specifically. By conducting surveys end hosting industry
round-tables we have been able to Identify some of the Issues facing our businesses and channel them
to the appropriate city, county or state entity. We continue our partnerships with the local munlclpelltlea,
Centerfuse (formerly EBDA), Central Washington University, the Ellensburg Downtown Association, Cle
Elum Downtown Association, SBDC and the Yakima Development Association with projects like Cle
Elum Main Street Revitalization, Downtown Master-plan, the Enterprise Challenge Business Plan
Competition and small business incubation through the Catalyst Co-working spaces.
7
5. What goals and deliverable• have you set for this position? How wlll you m•nure sut;1cess?
The goals for the Kitt County Chamber of Commerce Economic Development department are
attached and our success will be measured by the same performance measures/targets as
reported to the State Department of Commerce which is reported quarterly. (Please see
attachment B for sample of ADO requirements; please see attachment C for Marketing outline
provided as a requirement for the State Department of Commerce)
6. Indicate If the propoaed position 18 conalatent wnh the following applicable state, regional and local plans
and prlorldN for economic development. ~lease Include the pertinent sections of the raspectlve plan(a)
as Juatlflcatlon. Pleaee explain In detail how this position Is compatible with the plan(s):
!~! overall Economic Development Plan -Offk:lally Adopted Jan 19, 2016 KC BOCC
D Community Action Plan (or other communlty..l)ased plan) -Offlclally Adopted ______ -
[l] other 2009 TIP Strategies
7. How wlll this position meet the economic development goala of the County and region?
The staff members supported by this funding will continue to work on the Implementation of
the Kitt Co Chamber of Commerce's comprehensive economic development strategy (CEDS)
which has been adopted by reference in the County's Comprehensive Plan and Resolution
2016-014. It was also commented on and endorsed by Incorporated cities within Kittitas
County during the county involvement phase of the CEDS.
The Kitt Co Chamber of Commerce Is encouraged by the goals that are being referenced in
the March 2019 Kitt Co Comprehensive Plan Draft for the regions Economic Development
plans. The staff members supported will work to implement such goals of the County Staff
and Board of County Commissioners.
8
8. D.escriba any research your organlzatlo-. h•• conducted which ahowa the need for this poslU~. PINH
Include lh• data upon which your cJalm• are based for our rvview.
A 2009 analysis prepared by T.I.P. Strategies of Austin, Texas concluded that successful
economic development efforts in the county would require double the current staffing, or 4
full time positions. If anything, that need is even greater today. Business assistance at the
focal level has always been critical, which Is why the State Department of Commerce
established the ADO designation and the Federal Economic Development Administration
formed Economic Development Districts. Another Kitt Co Economic Impact Analysis was
completed by Herbert Research Inc. In September of 2010. Both studies reached similar
conclusions in that the most effective fonn of business assistance comes from local sources
that understand the business environment and know the local development and business
regulations.
Submit the original application to:
Kittutas County Department of Public Works
411 N. Ruby, Suite #1
Ellensburg, WA 98926
9
Applicant Certification
Certification is hereby given ~ the informatio~ provided is accurate and the appli~ble attachments are
complete and included as part of the application package.
I certify that application thresholds are met at the time of application.
Signature of Agency Representative
Typed or Printed Name
Sponsoring Agency
(If Applicable)
7 /tS-/olDI 'f
Date
Date
Date
Associate Economic Development Organization Notification
The organization listed below has received notiftcation or this application as demonstrated by the
signature oftbe organi7.ation's representative.
Name of Organization
Signa ~ l)f;l> -r/J.S@-01'1
Date
Kittitas County Department of Public Works Receipt of Application
Signature of Kittitas County DPW Representative Date
Typed or Printed Name
10
KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS
DISTRESSED COUNTY INFRASTRUCTURE JMPROVEMENT PROGRAM
APPLICATION DUE DATES
FY2020
Distressed County Sales and Use Tax Application for Economic Development Office Personnel:
Applicants are invited to appear at the COG meeting when the project's criteria is reviewed.
APPLICATIONS DUE COG ~EETING DATES
202 0 Applicati on d ue D ate COG Meeting§
July 15, 2019 ..................................................... , ......... Aupst 2019 COG Meeting
.. Fwiding available January 1, 2020
II
Attachment A
(Continued answers to questions)
Question 3 cont.: Over the past biennium we have seen continued efforts both in the State and Federal
funding for economic development. At the Federal level, the SBDC office only has one office to serve
three counties. This year we continued to strensthen our relationship with the Yakima County Economic
Development Association to eliminate areas of overlap on regional Issues that wlll strengthen businesses
throughout Kittitas County. By creating more efficiencies and looking regionally where It make sense,
we are able to provide a greater level of service to our business community without causing them any
undue burden. Additionally, we have revitalized our relationship with local agencies that will provide
support to each other for the purpose of recruitment to the area. Our partnership with Centerfuse,
formerly EBDA, we wlll have additional staff t~ support in the efforts of attracting businesses to Central
Washington. Through that relationship, Foreign Trade Zone partner Port of Moses Lake has now been
revived and being put to use to help assist manufacturing companies in our County to defer rising costs
of tariffs that become a hardship for companies in Kittitas County.
AH-ttohrnent e,
Department of Commerce
Office of Economic O.V.lopment & Competll:lvenNB
Associate Development Organization
Grant Contract Development
Template
Biennium 2019-2021 -(July 1, 2019-June 30, 2021)
*FY20 -(07/01/2019 -06/30/2020)
FY21 -(07/01/2020-06/30/2021)
•Fiscal Vear= FV Revised (05/28/19)
The Intent of RCW 43.330.080
"The legislature finds that eoonomlc development success requires coordinated state end local efforts.
The leglslature further finds that economic development happens at the local level. County-designated
associate development organizations serve as a networking tool and resource hub for business retention,
expansion, and relocation In Washington. Economic development success requires an adequately funded
and coordinated state effort and an adequately funded and coordinated local effort. The legislature
Intends to bolster the partnership between state and local economic development efforts, provide
increased funding for local economic development services, and Increase local economic development
service effectiveness, efficiency, and outcomes." [2007 c 249 § 1.)
Please return the completed template to ado@eommerce .wa .gov by June 151 2019. Once we have your
Information we will develop your contract and send it to you for signature. If you have any questions
please contact Diana Divens at 360-nS-4187 or ado@commarce.wa.gov ,
*Fiscal Year= FV Revised (05/28/19)
Each ADO wlll enter Projects into the Sales Force ADO Portal under the Projects tab. Commerce wlll
use this system of reporting to provide numbers to the Legislature In the Priorities of Government (POG)
quarterly reports.
TABLE C
ADO -Required Metrics
for the 2019-2021 Biennium G~ SCODe of Work
County: Kittitas~
ADO Name: Kittitas County Chamber of Commerce -__ _ -~-
Required Metrlcs -Resulta W•hlngton and/or Leglslative Reporting
for Projects via Saleaforce ADO Portal
The ADO will 'Identify and daacrlbe Projects and busln88888 In the Salesforce ADO portal.
The portal will have selections to define the type of business (e.g. reauitment. retention, expansion, start-ups)
Commerce will tally totals to report aggregate metrics for the following every quarter to the legislature:
• Number of businesses alted, retained, expanded, or startups
• Number of Jobs aeated
• Number of Jobs retained
• Amount of investment generated
• Average annual wage of aeated jobs (In dollars)
• Amount of new state tax dollars generated
Please submit the completed template to Diana Divens at: ado@comme rce .wa ~gov
Also, please remember to attach your Marketing Outline (Marketing Plan) for the biennium.
---
*Fiscal Year = FY Revised (05/28/19)
• Number of businesses requesting assistance-Provide a target 1 for FY20 and FY21.
• Number of follow-up interactions with businesses-Provide a
target FY20 and FY21.
4. READINESS & CAPACITY BUILDING
16
24
-....:::.
1' I 32
--
48
.
ReadlnH9 & Capacity Building The purpose of readiness and capacity bulld lng Is to raise the IMng standards end to
Improve the quality of life for all cftlzens .In a community It 1s a comprehensi ve m1tiative to improve all aspec:ta of a
community's lnterdi;tpendent human Infrastructure, soaal infrastructure and phys ical infrastructure It seeks to build initiatives
around shared values, opportunftles, problems, threats and concerns . Positive change beg ns wtth creating shared vision
that can be transform$d into reality by goals, obJecbves and act ion plans. It encourages leaders to avoid conflicts of interest,
seek consensus and disengage from ecllvltles that might benefit one group or Individual at the expense of others. It also
involves consensus bulld lng that looks for the best solutions rather than politically expedient or popular. It IS directed towards
lncreasu,g a communl ty's leadership capacity for solving problems, Leaders 1n community tnltJatives are shared so that
respona lblllty and commitments are encouraged among broad base of the populeUon , L~ders work to transfonn 1helr
communities for the better and Insp ire others to do the $&me It 1& and educational process that helps citizen to understand
the economic, socia l, pollbcal, enwonmental and psyoholog1CSI aspects of vanous solutions. Readmess and capacity
bulldlng 1s focused on actl<>n ~t 1rnproves communities by transforming leam lng into performance .
• Number of engagements with other organization and local
governments to increase community asaets/capaelty. Provide a
target for FY20 and FY21.
Definition: This counts meat1nga, events, and contacts with other
groups and indivlduals where the purpose 1s to increase the
community's ability to grow and prosper econom cally
• Number of actlvitles involved In within the community. Provide a
target for FY20 and FY21.
Definition · Thls inc ludes fa rs, parades, global entrepreneur week,
business plan competitions, farmer's markets, seminars, and other
structured acttvities 1nvotv1ng the community In vvhich the ADO 1s
Involved m planning, organizing sponsonng or co-sponsonng.
•Fiscal Year= FY
I
Performance
Measure Targa
FY20
~ ~ .:
20
==
=...., .::. -
24
Perfonnanca
MeuuNTarget9
FY21
1-
40
I
[
Revised (OS/28/19)
LI
• Current Marketing Outline w1th work items and timelines on file?
Enter a 111" for FY20 and FY21 (combined).
• Pkifl~it.' };1..:!;m1! vuur niar!rnt;i)fi ou:,111e (fvlwk.c:c:rrg Pl,-:;;) will·, th1:(;
t(•I", :1'.Jle4tt:-.
• (Please NOTE rl 1orli i,, nn!y one IJ~rl,t•i1n9 (.lutln it:, re<;urr~c f,11
the \",hoif.• b1enri1•_,n; FY'lO and fY~~l c.oni~>,ner5)
FY20 .~~ _FY~1
2. BUSINESS RETENTtlON & EXPANSION ACTIVITIES:
Retention & Expansion -Businesses retention and expansion (BRE) 18 a core program of any economic development
plan. These programs are designed to 1) retain or keep existing businesses In the community, and 2) provide assistance for
businesses to expand, Retention and expansion programs can be implemented at the local, regional and state levels in a
variety of ways. Some programs might focus on central business districts in downtown areas or on the commercial and
1ndusbial areas where many small and medium-sized mna comprise a large portion of the employment base Others may
focus on allocating resources to support specific industry or channeling resources to support economic diVersffication
strategies.
I
FY20
• Number of outreach interactions initiated With existing ~
businesses such as phone calls. site visits, or eurveys-Provide
a target for FY20 and FY21. ·1
35 II
Perfonnance
t,1eaure Tara•
FY21
40
J
• Number of follow-up Interactions initiated With existing
-businesses provide a target for FY20 and FY21.
JI
3. BUSINESS ASSISTANCE
20 25
BualnMa Aulatance (lncludlng atart-upe) Small and emerging businesses generate wealth and provrde a significant
BOUroe of employment in today's high technology global economy They emulate job creations, develop crucial innovations
in both products and services, and diVersify the economic base. It is cntical that communities' economic development
strategies dedicate resources to developing and promoting new business start-ups and establishing effective support
systems so these new businesses can grow successfully. A community that meets the needs of its entrepreneurs Increases
its chances of Job growth Within small businesses, and those gains translate into a more vibrant community.
Per(onnanc:e Performance
I M••ure Measure
Targets Targets
FY20 FY21
•Fiscal Year= FY Revised (05/28/19)
r
TABLEB
. "pc;> -_p~rfo~nce_ Meae~re~ .Ta~~ -2019-2021 Biennium Grant Scope of Work ~ ----~ -County: Kittitas
-~ -
ADO Name~ Kittitas County Chamber of Commerce -
-·FY20-Fiscal Year 20 runs --(07/01/2019-06/30/2020)
~~1-f.!~!.Y~r _ _?1 ~-~~-~<0119112<>2Q-:_06f~!.29~_1)
1. RECRUITMENT& MARKETING ACTIVITIES
Recruitment & M rketlng -Bueiness attraction (recruitment and marketing) Is a means of contributing to the econom10
vitality of the community to enhance and diversify the local tax base, to Increase the number of Jobs available to resldents in
the community, and to improve the local quality of llfe For communities to mamfaln and boost their ec:onom1c vttalttY, they
n,ust persuade businesses or investors to looate, expand or remain in the area rather than ln a competing local.Ion .
Economic development marketing and attraction 1s not Just selling business sites or attracting businesses, It is a means of
promoting the community as a viable location for economic actlVity. Market ng techniques to reach targeted audlence and
attract poten~al Investors could include adverus1ng (e .g., electrontc media, mallmgs. catalogs, magazme or news Inserts or
supplements, directories, blllboards, broadcasts (rad 10, ·television commercials, onllne advert sing)), publtcity (e g., press k ts,
publlc offiolal speeches, news releases, publlc relations), promotional matenals (e .g., trade exhibits, economic development
newsletters, slide and video presentations, brochures, fact books. webattea); direct mall (e.g., lettef8, e-mail. postcards,
brochures), personal selling (e .g., trade fairs, trade shows, business envoys, evente), email (e .g , electronic newsletters,
event lnv1tatlons announcements, llnkf> to your website for prospects); social media (e.g .. Facebook Unkedln)
Performance Measure Performance
Targets Meaeure Targeta
FY20 FY21
=--jf.L.
• Number of busrieases contacts initiated, site selector contacts 10 I 15 ~ lnlbated and trade shows attended -Provide a target for FY20 I
I and FY21.
11
7 Definition: The contacts should be unique or flrst-bme contacts ..-r during the grant year. Follow--up or repeat contacts throughout the
year should not be included in the count Web site h ts should not be
included in the count.
Performance Meuura. -
TIIIPt&
•Fiscal Vear = FY Revised (05/28/19)
Providing or facllltadlng the provt.lon of export .. latanca through workahopa or one-orH>ne aaalstance
We will oontinue to work closely with our local exporters, primarily hay oompan/es, and seek to addreas the
challenges they face. WE wlll also continue onfH»'H1118 buslnesB visitation and round tables with elected
officials, potential exporters and the Ports of Seattle and Tacoma to Identify needs, barriers and potential
solution to obstaoles preventing growth. Links to t980Urces will be provided on our website and continue to
provide referrals to commerce, SBDC etc.
11
3. Support for regtanaJ economic research and regional plannl ng efforts to implement -rgef in~stry aeator
strateg,ae and other economic development 8frateg ies, fncludlng cluster-based atrateglee. Reteareh and
planning efforts should support increased living standards and Increased foreign direet investment, and be
aligned with the statewide economic development strategy. RegJonal associate development organizations
retain their independence to address local conoema and goals. Activities include:
Participating with the •tat. board for community and technlcal collau-•· crNtN In RCW 289.ao.OISO, and any
community and teahnlcal collag• In the .(X)Ordlnallon d tt,e Job skllls trainlng program and the customized trarnl ng
program within tis region.
()"' ···~1ttr1 !1r.w , vcu i-, I ,::,.-n n ,ott · with t /J{f ":itiC T Yll1 c1 , ,;o, l,1 l t" ,ty t~mtt. J 1Jlo :•iJ.'---gcJrdi: g) ·t, J 1 {"'. n~i
costt11mz,u/ trmnin:? prc::,gn:11rG
We will continue working with the South Cenb'al Workforce Development Council, Central Washington
University and Yakima Valley Community College along Wjth the Ellensburg School Dtatrict, Kittitas School
°'8bict, Thorp School Dlatrlct and Cle Elum-Roslyn School District 1D Integrate CTE Programs In the region .
We refer leads and coordinate introductions to people and programs for businesses and for workforce
needs.
Participate In dwalopment of• countywlde economic development plan In conjunction with other governmental
1uri8dlebons and institutions .
fJ.':Jf,aibc ho:AI your f.conon1ic c/t.>vf:,•lr.ip11wn1 pt-1r1 r;ompfu..-11.1,,ts otilcr g,) ·em menr,111urjs,:/icticmt; 1JmJ mst1/11tmn.c,
We WIii continue our extensive engagement in the Cllff8nt comprehensive plan revision of Kittitas County,
City of Ellensburg, City of Cle Elum, and City of Roslyn. We will geek to make those plans more open to
bualness development and growth, and wt11 seek to meet changing needs. The coordination of the county
wide strategies in our currant economic development plan, as well as other regional planning efforts by
project managing or participating In the processes.
•Fiscal Year= FY Revised (05/28/19)
:
1
Marketing Wahington and local areas as excellent locations to e~nd or relocate a business and pasttioning
Washington as a globally compet1tiVe place to grow busrteSB. which may include developing and executing regional
plans to attract companies from out of state.
ID!i ':, :J·I>,:-f-,:,v, v-.,u ~·~·ii; !t :u, ;~,; ! V\i ::;;:h 11"!~/f1.)fj nnr:' irJ: ·,1 .: .i11,t1.~ t.'; t~.\t~:~.'tc.' t ,r tf-. .. !o,:~·t!•~· , 11/~~i1·~-~ ... r, c :-H:c! ,:·o~!i.:;,,_,,.t !;_:
w,~~·:h:, '[ft(~U (..·~: ii ti::~· r;_l,';t ·_'·! '~ n,r.,;.::tJ.fiV1 -f pia<=~' 1(1 ,;, ~J\I\' lu I lff 1 • ', .l.
We will provide the information through our website, brochures, social media campaigns, partnerships with site
selectors and simllar organizations that promote Washington State and the Kittitas County, and at trade shows and
other stakeholder meetings Regionally we have developed the Central Washington Economic Development District in
coordination With the Yakima County Development Association AdditionaUy, we are included m FTZ #203 With the Port
of Moses Lake, which will help support the promotion of manufacturing businesses in Washington State,
Wori<lng with businesses on site location and Nlectlon 8Alatanoa
We keep an Inventory of avedabla property sd88 and their charac:tenstlce, provided by our real estate partners, We also complla
utitlti es, demographic, workface, lax, permitting and oommunity information that 18 shared with interesled parbaa In pereon, Via email
and mail as requested . Cuetomlzed information will be provided based on the needs of the prospeclive bu81n888811.
Providing bualneu retention and expansion Mrvlcee throughout the county Such servlces mt1st Include, but are
not lim ited to, business outreach and monitonng efforts to 1denUfy and eddreas chaDenges and opportunities faced by
bus nesees, au,stance to trade impacted businesses l n applying for grants from the federal trade adjustment
au,etance for firms program t and the provi8Mlf"I of Information to busmesses on :
• Resources available for mlcroenterprise development;
• Resources available on the revltalizabon of commercial districts;
• The opportunity to maintain Jobs through shared work programs authonzed under chapter~ RCW
We Wfll continue to meet With local businesses and conduct periodic surveys to Identify business trends,
challenges, and opportunities. WE will employ existing close ties (as a chamber of commerce) with local
businesses to identify trade impacted businesses and top provide assistance. To assist mlcroenterpnse
development, we will provide Nnks on our website and through personal introductions to organization that
offer such assistanoe including the Department of Commerce, Washington State Microenterprise
Associabon, Ellensburg Business Development Authority, SBDC etc.. Engagement with TIB, CERB, two
local downtown aS&ociatlon and other commerce programs wlll assist local communities with revltallzatlon of
commerc1el districts. Job share programs will be highlighted in social media, websites, email newsletters, at
event with follow up to interested parties and connect them to the available resources.
Participating In economic dftefopment syste,n-wldi!t dlacusalone regarding gaps in business start-up assistance In
Wash1nglon,
We will attend ADO meetings, bi-yearly WEDA confelences, participate With legtslators and continue to move forward
with the Central Washington Economic Development District with Yakima County Development Association and Port of
Moses Lake.
*Fiscal Year= FY Revised (05/28/19)
Business Plan
Each ADO wlll describe their business plan and how It meets leglslative reporting requirements which represents
two broad areas of work; direct assistance and support for regional economic research and reglonal planning.
County: Kittitas
TABLE A
ADO Business Plan Reporting Obligations
2019-2021 Biennium
I l I
ADO Name: LI Kittitas County Chamber of Commerce [7 I I
ri., -,
-L...__r-,__JLJ
1. Direct aulltance. fnclUdtng buslnaaa planning, to companlaa throughaut the county who need aupport to stay m
businesa, expand, or relocate to Wahington from out of atata or other counlrtla. Aaalstance must comply with
business recruitment and retention protocols established in RCW 43:330.062, and includes:
.-. I
L
Worl(jng wHh tt,e appropriate partnera throughout the county Including, but not limtted to. local governments,
workforce development oouneila, port districts, community and technical colleges and higher education institutions.
export a88iatanca providers, Impact Washington, the Washington ablte quallty award councll, small business aeailtance
programs, innovation partnership zones, and other federal, state, .,d local programs to fadlitate the allgnment of
planning efforts and the seamlesa delivery of buslneas support servioes within the entire county
Oes,,,i kl how yr;,; plan to f,1c,11tr1t6 th£' nl!gnnwnt of tll;mnmg effort~· lind too .-J11f1ve1y of f>!1sme~!> s,.1pp,:,;t s~n1Ct':!; withm
1'1,: entwe Q(11mi,·
We wHI continue dtrect participatlon in cum,nt Kittitas Coun(y, City of El/efltlburg, City of Roalyn, City of KJttJtaa and City
of Cle Elum comprshenstve plan revisions Also, we WIii RWorporate thoN plans Into meetings with our partner
organizations lneludln(J, but not limited to, city and county local governments, Central Washington University, SBDC;
Central Washlnglon Economic Development District, Washington State Department of Commerce, Puget Sound
Enerw, Kittitas County Conservation District, WSU Extension, and office of &onomic Developmctnt. Ellensburg
Business Development Authority, Downtown Associations and Main Street programs, SOCl8I Stll'llices providers,
surrounding Pott Districts, and private sector businesses.
Providing lnfoffllllllon on state and local penntttlng prooeaea, tax iBBuea, export 8BB181ance, .,d other essential
fnfonnetlon for operating, expand ing, or locating , a busmen in Washington.
Oosr:n l:e /1.:,w y,.;u f.llii ' :<I Wts 1!'1iorm:~tm11
We provide this Information through OIi website, with spec:Mc links for tire caf8gaies Hsted abow, as we// as wtlh
printed materlels In our office . In addlllon we wm provide public outrHch via eme#, news Bttk:lff, soc/el media, and
presentations st ewnt and at meeting of service organizations (Rotary, KJwanls), e/ecfed ofllcJa/s and community
stakeholders.
•Flscal Vear= FY Revised (05/28/19)
Attachment A-Scope of Work
1. &;tfvltles:
A. Required reporting by ADOs on performance measures llsted below represent two broad areas of work
mandated by statute RCW 43.330.080
• Direct assistance, Including business planning, lo companies throughout the county who need support to
stay in business, expand, or relocate to Washington from out of state or other countries. Assistance must
comply with business recruitment and retenUon protocols established In RCW 43 ,330.062.
• Support for regional economic research and regional planning efforts to Implement target industry sector
strategies and other economic development strategies, including cluster-based strategies. Research and
planning efforts should support Increased living standards end Increased foreign direct investment. and
be aligned with the statewide economic development strategy. Regional associate deve lopment
organizations retain their Independence to address local concerns and goals.
2. 0e11yerab1as;
A. The GRANTEE will describe to COMMERCE their business plan as outllned in Table A.
B. The GRANTEE and COMMERCE have negotiated the required GRANT performance meaeures that will be
used by the GRANTEE and COMMERCE lo annually assess GRANTEE performance. These perfonnence
measure targets are Identified In Column (A) in Table B below. These performance measures are specific
deliverables under this GRANT.
C. The GRANTEE shall collect data and using the web-based information system provided by COMMERCE,
provide quarterty reports on all required data In Table B below Performance Measures and Table C
Outcomes below. These reports are a GRANT deliverable.
D. Only those activities Identified in Table B •performance Measure Targets• in "Column A· will be used by the
GRANTEE and COMMERCE to assess achievement ot ·Perfannanoe Measure Targets•.
E. Summary of Best Practices Shared and Implemented by the contracting organizations. Annual reports must
Include the Information to show the contracting 01111anizatlon's impact on employment and overall changes in
employment 43.330.082
Quartertv Reports wHI be submitted bY the followlnp datee;
October 16, 2019
January 15, 2020
April 16, 2020
July 9, 2020
§ummary of But PractJcea Shared and tmplementect wm be submitted by the foHowlna date:
July 9, 2020
*Fiscal Year= FY Revised (05/28/19)
Grantee Information
Grant recipient name (organization) Kittitas County Chamber of Commerce
Grant recipient name -Doing Business as -if applicable n/a
Grant Recipient UBI number
601133921
Grant recipient fiscal year end date -month/date -example12/31 12/31
Grant recipient mailing address 609 N Main Street; Ellensburg WA 98926
Grant recipient physical address 609 N Main Street: Ellensburg WA 98926
Grant recipient representative name and title Amy McGuffin, CEO
Grant recipient representative phone number 509.925.2002
Grant recipient representative e-mall address amy@kittitascountychamber.com
Name of person authorized to sign contract Amy McGuffln
Title of person authorized to sign contract CEO
Emal! of the person authorized to sign contract amy@klttltascountychamber.com
Name of the contact person within your organization for financial Amy McGuffrn, CEO
information: person submitting on-line A-19 requests and Match
reports
Phone number of contact person for financial Information 509.925.2002 ext 27
Name of person(s) and email address you would like on our e-mail Amy McGuffln, CEO
distribution list amy@kittitascountychamber.com
List the Trlbe(s} you are working with In your county Yakama Nation
"'Flscal Year= FY Revised (05/28/19)
The contract development template is designed to provide Commerce the lnfonnation required to
negotiate a contract with each ADO.
The template includes the following:
• Grantee Information Page
• Scope of Work, Attachment A
•· Table A Business Plan
• Table B Performance Measure Targets
• Table C Results Washington Metrics
•Fiscal Year= FY Revised (05/28/19)
Chamber of Commerce of Kittitas County
Economic Development -Marketing Outline 2020/2021
This plan is structured to fulfill the requirements of our ADO contract with the Washington
State Department of Commerce and personnel funding from .09 county funding. Priority has
been given to the action Items outlined In our departmental work plan that are "next steps" rn
the Implementation of the TIP Strategies Report and feasible to accomplish with existing budget
and staff. The ADO requirements take time equivalence of one staff person to fulfill.
"Our Mission is to provide active leadership and achieve measurable results by creating a
business climate that supports Job creation, business recruitment, retention and expansion
which Increases the ta,c base and supports family wage employment."
Marketing Plan Basis
"I want a diverse and vibrant economy in Kittitas County"
• Partnerships
• Sustainable Family Wage Jobs
• Economic Vitality
• Tourism
• Economic Diversity
• Infrastructure Funding
Goal 1. Recruitment of Professional Servfce Businesses to Kittitas County
• Research lists of professional service associations and contact their members about the
opportunities available for business in Kittitas County.
• Develop a recruitment brochure that can be customized to target specific industries.
• Redesign website Including a streamlined business startup resource page.
• Utilize DOC template and customize when responding to recruitment opportunity
announcements. Respond to all recruitment opportunities from DOC that are applicable
to Kittitas County. Maintain file of all recruitment opportunity announcements to
determine gaps In service that are feasible to address.
• Assist clients with pre-permitting and permitting process and obtaining appropriate
licenses.
• Maintain an Inventory of available properties, Infrastructure: Power, Sewer, Water, and
Natural Gas, cable, Utilities, Broadband, Redundancy, Fiber and demo1raphlcs.
• Participate and Invest in regional economic develop marketing efforts with
organizations such as WEDA, AWC, AWB.
Goal 2, Provide Assistance to our existin1 Kittitas county Businesses to help maintain and
ere te employment.
• Conduct 10 business visitations per month giving priority focus to tier two businesses.
• Visitations will be conducted to assess, workforce needs, gaps in service along with any
issues businesses are facing with state and local government. This information will be
used to determine next steps order to grow their employment base and expand.
• Promote NXLevel Course and Enterprise Challenge.
• Meet with businesses at their request to discuss their plans, needs and concerns.
• Track grant and continuing education opportunities.
• Compile a list of traditional and non-traditional financing sources.
• Maintain a 11st of business incentives.
• Create a list of referral resources (Center for Economic Vitality, SBA, SCORE, and
Workforce). Publicize labor resources.
• Coordinate with Membership Services to send business assistance Invites/outreach to
new members. Create leave-behind brochure outlining services and resources.
Goal 3. Foster a common vision and collaboration
• Establish regular meetings with City Manager, Elected Officials, Business Leaders,
Partner organizations such as EDA, Work Source, CWU, DOC, SCORE, WEDA, SBA, South
Central Workforce Council.
• Re-establish Partners' Luncheons to discuss what is happening with the various major
employers, associations, municipalities, and county. Luncheons will Include Downtown
Association, KVCH, School Superintendents, a City Council Member from all
incorporated cities, a Commissioner, Work Source, Roslyn Revltalization, etc.
• Send our newsletter to all partner organizations and invite submission of content.
• Provide legislative agenda and work with AWC and AWB on legislative issues specific to
Cities.
• Promote existing assets throughout the county and marketing messages for the county
to help encourage the branding and messaging for the sense of place.
Goal 4. Assist start-up businesses and entrepreneur to ens~re their success.
• Create and Maintain Inventory of existing businesses and Industries
• Maintain a Reference llbrary and business resource Inventory.
• Utilize CEV Industry Snapshots as a component of outreach activity.
• Create a list of referral resources (Center for Economic Vitality, SBA, SCORE, and
Workforce).
• Assist business start-ups with business planning, marketJng and financial planning.
• Help prepare business for financing.
• Establish business start-up workshop series through CRAFT3.
• Work to establish entrepreneurial/start-up program for Women & Minority Businesses.
• Use social media to communicate relevant and timely information that supports
economic development mission.
o Ribbon Cuttings, business -related events, shop local program.
o Eblasts to businesses with relevant Info for business owners, like projects,
funding resources, labor resources, training, etc.
Atf-&lchment D
Associate Development Organization Certification/Designation Fonn
(For use by County officials.
\U.th HJ \ ( C -..i f\ t-..t\
(Name of Count§
affirms/ designate& the tc 1'1-t \ (t),.}f\~ '')
CAill.L\'Y\, M · C -cf: (' um m f::,l'G,
(Name of ADO)
as the Associate Development Organization to coordinate economic development services for
the county under contract with the Washington State Department of Commerce. Consistent
with statutory requf ments:
1. @ The prospective ADO is a non-profit organization.
D
2.
3.
4.
OR
A publlc entity that has formed an authority or committee with full
operating authority to carry out the duties of the ADO. It Is Important to
recognize that this group would have Its own authority and budget, not just
the power to recommend actions/plans/expenses.
Economic development is the primary mission of the prospective ADO,
and notju&t a secondary activity. This can be demonstrated with a written
mission statement in a brochure, web-page, newsletter, etc. It may also be
documented in the organization's by-laws.
For economic interests In the county, this organization serves as a
networking tool and resource hub for business retention, expansion, and
relocation in Washington.
This organization has/will have the capacity during the period under
contract with Commerce to carryout work activities as detailed in RCW
43.330.080
This designation Is effective on the date signed below, and shall remain in effect for the 2019--
2021 biennium (07/01/2018-06/30/2021). rovich1 e tat'o of the County
.xec t iv r ov rt n y' acCI , e lgn ting 'he v Identified organization as
;~ C. ,, \J.)12.\'=,
Signature Prln~ Name ·
C HA>UMt>LJ B.i>e n oc {,.,,tr k'!-,,,,...,-.5 Date t-J/z Y 'i
Title '
PLEASE SUBMIT THIS FORM AND DOCUMENTATION TO:
Diana Divens, Contracts Coordinator
Office of Economic Development and Competitiveness
Washington State Department of Commerce
Post Office Box 42525
Olympia, WA 98504-2625
360-72~187
Revised (04/04/19)
IRCW.U.UO.
Coordination communlt, economic velopm aemcee -
Cantraets wltll COUnty-clNl:ilUteCI moclata...,......,..
orpnl&atfona -Scope of nlcft -_,,__ .. rv1w tra
(J) Be broadly rapJMBlafi..e of comnuily and ecanomic ii-...aa;
(I) Be~ fl~ lcsf economieandClOfflfflUl1ity~..,._..,...._,,IV
appiipflle IOlufJQns, Ind matifRlflg broad afJPGft for f9C0fflffllndld lnltiallwl;
(i~ \\t1rf< dolely wlh the depatma,11 to cmny out ICabHdenflled economicdewilopntnt PJbfflel;
(Iv) \\b'k wW1 and l,Jduda loc8J goY8fflfnllRtl, kal c:hatubn of 00frlfflefm, woMon:e -.1ap1,1t,t1t
COtM"aJe. port~ ..... a,bupt, lnitbk>nl dhrgher' ~-~ donpoplli, and
olhe, IRJRIPi* ~. pulJfic. Of not4Xofit oomrnunity and eaonomlo ~~Ind
(Y) Milt and lhln beat p.actfcn with allel' ••oelate dewtupn11nt organlzationl al lealt lM> times
eechyaar. .
(b) The accpe of rvlCl88 deOve,ed under 1hlt c:ontracl8 required In (e) of this tublectian mu,t inctuda
two broad.,.. of work:
(I) Dnct ~. lndudwlg bultnMa ~to~ lhrClughcu ~· flied
11,JfJpOft ID tllly lnbulinNa, mpand, or ,elocd II> WahlnGfon t'fan aut oflfale orolher CIUltriea.
,..._ must comply bulJnese ~ and ret9ntion Pfolucxllt dltlbtietled In RCW
-43.330,(§2, and it'lefudes;
(A) WOrtq with the epfllllOJ,riale partnefJ ~ the c:ou,iy ~. but not llnitldto. local
gove,MWP. workl'orce dmlkJpn8nt c:ounall, patdllrk:Ca, c:omnulilY nf ledRQIII.,,.., and
hW*" education lnltlldlorW. IIICPOft .....,..pnMdn, J,q»ot \.\\uNnp:rn.1twwati_,1 llllta
quality IIWlll'd muncl. ...., bul,rlwu ...... P,llgllffll, lnnOvdon ......... llld oetw
fedlnf, 1111111, n 1oca1PJ1)9l'llllt10facRlal8111111gnmen1 or p1,nq eft'of1s and the....,... dllw!ty
of busJnaaa tqlp0rt-,Ylo89 wfttin the enlreCOlnly, ·
(8) ~ Information on 8tlfB and locaf pennlfJnQ processes. 111K aues. e)IJX)ft &lllitlwloe, and
other ealflflfill ~fon forope,alfng, ~ a localing e bulif1eA in~
(C) Mar"*VW.hB,gton and local ..... DOl8anl Jocalbrll fD-,.ld«NIOcate I bulinNI and
poaltlonlng WllhlrGfon • • glabaly ~ pllce to r,ow t>ueJnea. which may induda dlN9loping
and~ rwg1one1 p1ana to 8ltraJI ~'" tmn our ar stat&;
{D) Wor1cq *'h bullnessN on llffe localion and HlaCtion esslslance;
(E) PfOVidit'G butSness ~111for1 llnd axpansJon wvkN throughoUt .. CPUnty. Ml llfvl0M irut
lnduda, bul n not limftad to, bUlffas ounac:h and monfforirV data Co ldlntif)' and 1dcnll
cflderveaandcppo,f&nl181facldt,ybtiltnlwt, lllfltancatotrllde ln.-ad~ln~
for"'*1f,t tw,m 119 federal trade~ aseillance for ffnN prog,am, and the pn:Mljon ~ infbrmatk>n
to ---· QA;
(I) RelCUCII 8vallabte for mJc:roenllfprile development
(U) Resourcet aVllilallfe on the revftalizatian of commercial dstrlcta; and
(JU) The q,porfunlty lo malruln jobs ft1'Dugh shared wart programs aulhol1ZBd under chapter .fiWll
RCW;
(F) Pllftldpetfrv In eoa~ de~ 1)'11em-wfdl 6cuNlone regardlrg IJIPI In business .... ---r.noe fn~t;
(G} ~ or faa1tating the pnwllion of axpprt auiltance through worbhops or one-en-me
aasillalee;Md
(H) Uil,v. web-bMed •lfonnatlon .,..,.. to track dlbt al bullnNa ~ ratentfon. ~
andtrade;and
(II) Suppo,t for regional ecanomto researdland f8QiDi)aJ pllrwq effort& ID ~l&ll bqet indu9lfy
eector' lbal&gia and dbet-eDOnomlc ~atopmenl integia, ~ dultar-bwd lhlegJea.
RM•m and~ elbtl lhould ~ incnwd livfnfl ••• anc1 if~ 1111 d b"O'l ~
&nvelfrnent, arJd be.., wit! the stal8widt economrc davelapmalf llnltegy. ~ c~
develop1•Jt Ofganlzatkn r'**1thiir bdlpMmlC.8 to admNI focal CQnOIJneantgoall. AdMtiN
frdudr.
·(A) Pat1iClpllting in regional pJenring efforb with wcnforce •1l0prnent ClOU'IC11s JnvoMng coordinated
&CJateojel IIIOund woricfGR)e d8velopment a,d economtc dev8'opmn polcle&aid .... n.. .
Coonfnaled plannirv effiJfls m.,et indude, but not be limlled to, _, t nee ta tnctatry dwttn 1n the
n,oon;
(8) ~ With thl ... boanl ror~ and IIN:hal colllgM a, all8ld In RCW
288.§0.050, and 111Y c:omnanlf ~ technfcll co190N Ill lht DOOrdr•Uon O,thlJob 11c11111a1rq
pr0GIWri and the cuatomtzlld ~ program wflt*1 tl8 region;
(C) ~ a,ld ~~ a ff)eQfied~lhe mntract Wllttthe depatmentfarlCIIINlde
aystemic anafylj&. Tb& _,.,m,uf nut~ with the Walha1glo11 tllll& ecx>nonc-.lcip,••
commfetian in the estabfiltnwnl d IUCh t.nfoml dlla u ts~ fo conduct• IWl'lridl 8)Wffllc
~ dlhe .... econornle~ Pft9BI' and~-In CGq*ldan wltlohl,-b:at,
~. and ... ptamf,w.rcm. ~ ~ maypnMda lnliafdi*>llenNdl d1a'Qet
indullry m.rlillrw. .,_,_ IDIPMlfon pCane, ..-t)'delsc-'1im rApotentill Nlocalor9« llydlt, lr*ng
needs, end ohN' apprq>rial8 ecanomJc lnformlliao;
(0) h corpx:tlon wfth c,t., ~ juriac1ctions and il8tlfuticlne, f)ll1fc:lpN• ~1 in the
deve~ d a countywide ecanomiC ~vefopmant plan. consiMd Wilh the 1'818 oonfJl•htnllivlt plan
for eoonomfc developmenl de..aq,lld by lhft Wllfwdtm atata eoonr>n* dlYIIOpmlnl COIIIIIIAlon.
(2) The dlpab11eht muat provide bullnen tervlcN tralnlnO to t,e 0011ncttngo,pn1za11one, including
but not JimNed to:
(a) T,a~ In the fundarnental& of export assJstance and Iha &eM088 avalabJe from pr'Mlte and
public export asalslance provfc*n ~ ~ It.ate; and
(b) Training In the proVfelon of buline11 retention and expansion NrVbtl as requlr8d by 'Naedion
(1)fb)(IXE) r,1,-eectiQn.
12012 c 195 § 1; 2011 c285§2; 2009c 151 § 10; .2007 c249§ 2; 1997 ceo§ 1; 1883c•§ 11.}
!
I
A Hoehmen+--£
L T-2019-01-PSA-CHAMBER OF COMMERCE
PROFESSIONAL SERVICES AGREEMENT
This Agreement dated as of January 01, 2019 is made by and between Kittitas
County (hereinafter 1he County") and Kittitas County Chamber of Commerce (hereinafter
"Contractor"). The County and Contractor agree as follows:
General Conditions; Attachment #01 (Lodging Tax Application) Exhibit A
(Scope of Work); Exhibit B (Metrics/Deliverables); Exhibit C (Budget).
copies of which are attached hereto and incorporated herein by this reference as fully as if
set forth herein.
The term of this Agreemer:-it shall commence on the 1st day of January, 2019, and
end on the 31at Day of December 2019. Any party may terminate this Agreement by
giving thirty (30) days notice in writing either personally delivered or mailed postage-
prepaid by certified mail, return receipt requested, to the party's last known address for the
purposes of giving notice under this paragraph.
Contractor acknowledges and by signing this Agreement agrees that the
Indemnification provisions set forth in Paragraphs 7 (Independent Contractor), 9 (Taxes),
15 (Defense and Indemnity Agreement), 21 (Patent/Copyright Infringement) and 24
(Confidentiality), are totally and fully part of this Agreement and have been mutually
negotiated by the parties.
Professional Services Agreement
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LT-2019-01-PSA-CHAMBER OF COMMERCE
1
__ I~ WITNESS WHEREOF, the parties have executed this Agreement this fP1 day
0~019.
Kittitas County Chamber of Commerce
Contractor Address:
Kittitas County Chamber of Commerce
609 North Main Street ·
Ellensburg, WA 98926
Professional Services Agreement
Page2
APPROVED:
ABSENT
Laura Osiadacz, Commissioner
By: _________ _
Deputy Prosecuting Attorney
County's Address:
Kittitas County
205 West 5th Avenue, Suite 108
Ellensburg, WA 98926
Project Contacts:
Amy McGuffin
Chamber of Commerce
Professional Services Agreement
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LT-2019-01-PSA-CHAMBER OF COMMERCE
Project Contacts:
Laura Osiadacz, County Commissioner
Judy Pless, Budget & Finance Manager
Kittitas County
L T-2019-01-PSA-CHAMBER OF COMMERCE
GENERAL CONDITIONS
1. Scope of Contractor's Services:
Contractor agrees to provide to the County services and any materials set forth in the
project narrative identified in Attachment "A" during the Agreement period. No material,
labor, or facilities will be furnished by the County, unless otherwise provided for in the
Agreement.
2. Performance of Work:
Contractor shall perfom1 work in accordance with, and shall comply with, all of the
provisions of this Agreement. All work shall comply with applicable codes and ordinances.
3. Schedule of Performance:
Unless directed otherwise by the County, Contrador shall perform the work in accordance
with any schedules made a part of this Agreement.
4. Definitions:
4.1 "Additional lnsured's" means the County, its successors and assigns , and
the respective directors, officers, employees, agents and representatives of
the County and its successors and assigns.
4.2 "Support" means ·the folloWing: Contractor's directors, officers, employees,
agents and representatives; and sub-Contractors of any tier; the respective
directors, officers, employees, agents and representatives of these sub-
Contractors of any tier; and any other person or entity acting under the
direction or control of, or on behalf of, Contractor or any Contractor's sub-
contractors of any tier in connection with or incident to the perfonnance of
the Work or this Agreement.
4.3 The 'Work" means all of the duties listed in Exhibit A and the performance of
all other obligations, under this Agreement by Contractor or its Support.
5. Accounting and Payment for Contractor Services:
Payment to the Contractor for services rendered under this Agreement shall be as set
forth in Exhibit '1C11
• Where Exhibit ''C" requires payments by the County, payment shall be
based upon biJljngs, supported unless otherwise provided in Exhlbit "C", by documentation
of units of work actually performed and amounts earned. including where appropriate, the
actual number of days worked each month, total number of hours for the month, and the
total dollar payment requested . Unless spectfically stated in Exhibit "C" or approved in
writing in advance by the Kittitas County Board of Commissioners , the County will not
Professional Services Agreement
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L T-2019-01-PSA-CHAMBER OF COMMERCE
reimburse the Contractor for any costs or expenses incurred by the Contractor in
performance of this Agreement.
Where required, the County shall, upon receipt of appropriate documentation, compensate
the Contractor, no more often than monthly, through the County voucher system, for the
Contractor's service pursuant to the fee schedule set forth in Exhibit 11C 11
•
6. Assignment and Subcontracting:
No portion of this Agreement may be assigned or subcontracted to any other individual,
firm or entity without the express and prior written approval of the County.
7. Independent Contractor:
The Contractor's services shall be furnished by the Contractor as an independent
Contractor and nothing herein contained shall be construed to create a relationship of
employer-employee or master-servant, but all payments made hereunder and all services
perfonned shall be made and performed pursuant to this Agreement by the Contractor as
an independent Contractor.
The Contractor acknowledges that the entire compensation for this Agreement is specified
in Exhibit "C" and the Contractor is not entitled to any County benefits including, but not
limited to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance
benefrts, or any other rights or privileges afforded to Kittitas County employees.
Contractor will defend, indemnify and hold harmless the County, its Additional lnsured's,
officers, agents or employees from any loss or expense, including but not limited to
settlements, judgments, setoffs, attorneys' fees or costs incurred by reason of claims or
demands because of breach of the provisions of this paragraph.
8. No Guarantee of Employment:
Toe performance of all or part of this Agreement by the Contractor shall not operate to
vest any employment rights whatsoever and shall not be deemed to guarantee any
employment of the Contractor or any employee of the Contractor or any sub-Contractor or
any employee of any sub-Contractor by the County at the present time or in the Mure.
9. Taxes:
The Contractor understands and acknowledges that the County will not withhold Federal
or State income taxes. Where required by State or Federal law, the Contractor authorizes
the County to make withholding for any taxes other than income taxes (i.e. Medicare). All
compensation received by the Contractor will be reported to the Internal Revenue Service
at the end of the calendar year in accordance with the applicable IRS regulations. It is the
responsibility of the Contractor to make the necessary estimated tax payments throughout
the year, if any, and the Contractor is solely liable for any tax obligation arising from the
Professional Services Agreement
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LT-2019-01-PSA-CHAMBER OF COMMERCE
Contractor's performance of this Agreement. The Contractor hereby agrees to indemnify
the County against any demand to pay taxes arising from the Contractor's failure to pay
taxes on compensation earned pursuant to this Agreement.
The County will pay sales and use taxes imposed on goods or services acquired
hereunder as required by law. The Contractor must pay all other taxes including, but not
limited to: Business and Occupation Tax, taxes based on the Contractor's gross or net
income, or personal property to which the County does not hold tltle. The County is
exempt from Federal Excise Tax.
10. Regulations and .Requirement:
This Agreement shall be subject to all laws, rules and regulations of the United States of
America, and State of Washington, and political subdivisions of the State of Washington,
and to any other provisions set forth herein or in the attached exhibits.
11 . Right to Review:
This contract is subject to review by any Federal or State auditor. The County or its
designee shall have the right to review and monitor the financial and service components
of this program by whatever means are deemed expedient by the County. Such review
may occur with or without notice, and may include, but is not limited to, on-site inspection
by County agents or employees, inspection of all records or other materials which the
County deems pertinent to the Agreement and its performance, and any and all
communications with or evaluation by service recipients under this Agreement. The
Contractor shall preserve and maintain all financial records and records relating to the
performance of work under this Agreement for 6 years after contract termination, and shall
make them available for such review, within Kittitas County, State of Washington, upon
request.
12. Modifications:
12.1 Either party may request changes in the Agreement. Any and all agreed
modifications shall be in writing, signed by each of the parties.
12.2 The County may, at any time, by written notice thereof to Contractor
("Change Notice") makes changes in the Work within the general scope of
this Agreement, including, but not limited to: (a) changes in, revisions to,
substitutions for, additions to or 'deletions of any Work; (b) changes in
schedule; and (c) acceleration, deceleration or suspension of performance
of any Work.
12.3 If any change in the Work causes an increase or decrease on Contractor's
cost of, or the time required for, performance of the Work, an equitable
adjustment in the compensation to Contractor and in the schedule for the
Professional Services Agreement
Pages
LT-2019-01-PSA-CHAMBER OF COMMERCE
performance of the Work shall be made to reflect such an increase or
decrease.
12.4 Notwithstanding any dispute or delay in arriving at a mutually acceptable
equitable adjustment, Contractor shall proceed in accordance with all
Change Notices. Contractor must, within thirty (30) days after receipt of any
Change Notice that does not set forth any acceptable adjustment, submit to
the County a written statement setting forth any adjustment claimed.
12.5 If any change results in a decrease in the Work performed, Contractor shall
be entitled to compensation associated with changing the Work, such as
revising design already completed, revising calculations already performed,
and revising documents.
13. Tennination for Default:
If the Contractor defaults by failing to perform any of the obligations of the Agreement or
becomes insolvent or is declared · bankrupt or commits any act of bankruptcy or insolvency
or makes an assignment for the benefrt of creditors, the County may, by depositing written
notice to the Contractor in the U.S. mail, postage prepaid, terminate the Agreement, and at
the County's option, obtain performance of the work elsewhere. If the Agreement is
terminated for default, the Contractor shall not be entitled to receive any further payments
under the Agreement until all work called for has been fully performed. Any extra cost or
damage to the County resulting from such default(s) shall be deducted from any money
due or coming due to the Contractor. The Contractor shall bear any extra expenses
incurred by-the County in completing the work, and all damage sustained, or which may be
sustained by the County by reason of such default.
If a notice of termination for default has been issued and it is later determined for any
reason that the Contractor was not in default, the rights and obligations of the parties shall
be the same as if the notice of termination had been issued pursuant to the Termination for
Public Convenience paragraph hereof.
14. Termination for Public Convenience:
The County may terminate the Agreement in whole or In part whenever the County
determines, in its sole discretion that such termination is in the best interests of the
County. Whenever the Agreement is tennlnated in accordance with this paragraph, the
Contractor shall be entitled to payment for actual work performed at unit contract prioos for
completed items of work. In the event of such termination, an equitable adjustment shall
be made in the compensation payable to Contractor.
An equitable adjustment in the contract price for partially completed Items of work wiH be
made, but such adjustment shall not include provision for loss of anticipated profit on
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LT-2019-01-PSA-CHAMBER OF COMMERCE
deleted or uncompleted work. Tennination of this Agreement by the County at any time
during the tenn, whether for default or convenience, shall not constitute a breach of
contract by the County.
15. Defense & Indemnity Agreement:
The Contractor agrees to and shall defend, indemnify and hold harmless the County. its
Additional lnsured's, appointed and electivc:t officers, agents and employees, from and
against all loss or expense, including but not limited to judgments , settlements, attorney's
fees and costs by reason of any and all claims and demands upon the County, its
Additional lnsured's, its elected or appointed officials, agents, or employees for damages
because of personal or bodily injury. including death at any time resulting therefrom ,
sustained by any person or persons and on account of damage to property includihg loss
of use thereof, whether such injury to persons or damage to property Is due to the
negligence of the Contractor, its sub-Contractors , its elected officers, employees or their
agents , except only such injury or damage as shall have been occasioned by the sole
negligence of'the County, Its Additional lnsured's, appointed or elected officials, agents, or
employees. It is further provided that no liability shall attach to the County by reason of
entering Into this contract, except as expressly provided herein.
16. Industrial Insurance Waiver.
With respect to the performance of this Agreement and as to claims against the County, its
Additional lnsured's, officers, agents and employees, the Contractor· expressly waives its
immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act,
for injuries to its employees and agrees that the obligations to indemnify, defend and hold
hannless provided in this agreement extend to any claim brought by or on behalf of any
employee of the Contractor. This waiver is mutually negotiated by the parties to this
Agreement.
17. Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of
any of the tenns of this Agreement, the venue of such action of litigation shall be in the
Superior Court of the State of Washington in and for the County of Kittitas. This
Agreement shall be governed by the law of the State of Washington.
18. Withholding Payment:
In the event the Contractor has failed to perfonn any obligation to be performed by the
Contractor under this Agreement within the time set forth in this Agreement, then the
County may, upon written notice, withhold all monies due and payable to Contractor,
without penalty, until such failure to perfonn is cured or otherwise adjudicated.
19. Future Non-Allocation of Funds:
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L T-2019-01-PSA-CHAMBER OF COMMERCE
If sufficient funds are not appropriated or allocated for payment under this Agreement for
any Mure fiscal period, the County will not be obligated to make payments for services or
amounts incurred after the end of the current fiscal period. No penalty or expense shall
accrue to the County in the event this provision applies.
20. Contractor Commitments. Warranties and Representations:
The Contractor represents and warrants to the County as follows:
20.1 The Contractor is duly incorporated, validly existing and in good standing
under the laws of the State of Washington, and has all requisite corporate
power and authority to enter into and to perform its obligations under this
Agreement.
20.2 The Contractor has the authority to execute this Agreement, to make the
representations and warranties set forth in it and to perform the
obligations of the Contractor under this Agreement in accordance with its
terms.
20.3 This Agreement has been validly executed by an authorized
representative of the Contractor and constitutes a valid and legally
binding and enforceable obligation of Contractor.
20.4 The Contractor has or will obtain prior to the commencement date such
licenses, permits and other authorizations from federal, state and other
governmental authorities, as are necessary for the performance of its
obligations under this Agreement.
20.5 The Contractor is not in violation of any applicable law, ordinance or
regulation the consequence of which will or may materially affect
Contractor's ability to perform its obligations under this Agreement. The
Contractor is not subject to any order or judgment of any court, tribunal or
governmental agency which materially and adversely affects its
operations or assets in the State of Washington, or its ability to perform
its obligations under this Agreement.
20.6 None of the representations or warranties in this Agreement, and none of
the documents, statements, certificates or schedules furnished or to be
furnished by Contractor pursuant hereto or in connection with the
performance of the obligations contemplated under this Agreement,
contains or will contain any untrue statement of a material fact or omits or
will omit to state a material fact necessary to make the statements of fact
contained therein not misleading.
21. Patent/Copyright Infringement:
Contractor will defend and indemnify the County from any claimed action, cause or
demand brought against the County; to the extent such action is based on the claim that
information supplied by the Contractor infringes any patent or copyright. The Contractor
will pay those costs and damages attributable to any such claims that are finally awarded
Professional Services Agreement
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LT-2019-01-PSA-CHAMBER OF COMMERCE
against the County in any action. Such defense and payments are conditioned upon the
following:
21.1
21.2
Contractor shall be notified promptly in writing by County of any notice of
such claim.
Contractor shall have the right, hereunder, at its option and expense, to
obtain fur the County the right to continue using the information, in the event
such claim of infringement is made, provided no reduction in performance or
loss results to the County.
22. Disputes :
22 .1 General
Differences between the Contractor and the County, arising under and by
virtue of the Agreement Documents shall be brought to the attention of the
County at the earliest possible time in order that such matters may be settled
or other appropriate action promptly taken . Except for such objections as are
made of record in the manner hereinafter specified and within the time limits
stated, the records, orders, instructions, and decisions of the Kittitas County
Commissioners shall be final and conclusive.
22.2 Notice of Potential Claims
The Contractor shall not be entitled to additional compensation which
otherwise may be payable, or to extension of time for (1) any act or failure to
act by the County, or (2) the happen ing of any event or occurrence, unless
the Contractor has given the County a written Notice of Potential Claim
within ten (10) days of the commencement of the act, failure, or event giving
rise to the claim, and before final payment by the County. The written Notice
of Potential Claim shall set forth the reasons for which the Contractor
believes additional compensation or extension of time is due, the nature of
the cost involved, and insofar as possible, the amount of the potential claim.
Contractor shall keep full and complete daily records of the work performed,
labor and material used, and all costs and additional time claimed to be
additional.
22.3. Detailed Claim
The Contractor shall not be entitled to claim any such additional
compensation, or extension of time, unless within thirty (30) days of the
completion of the portion of the work from which the claim arose, and before
final payment by the County, the Contractor has given the County a detailed
written statement of each element of cost or other compensation requested
and of all elements of additional time required, and copies of any supporting
documents evidencing the amount or extension of time claimed to be due.
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LT-2019-01-PSA-CHAMBER OF COMMERCE
23. Ownership of Items Produced:
All writings, programs, data, public records or other materials prepared by the Contractor
and/or its consultants or sub-Contractors, in connection with performance of this
Agreement shall be the sole and absolute property of the County.
24. Confidentiality:
The Contractor, its employees, sub-Contractors, and their employees shall maintai.n the
confidentiality of all information provided by the County or acquired by the Contractor in
performance of this Agreement, except upon the prior written consent of the Kittitas
County Prosecuting Attorney or an order entered by a court after having acquired
jurisdiction over the County.· Contractor shall immediately give to the County notice of any
judicial proceedings seeking disclosure of such information. Contractor shall Indemnify
and hold harmless the County,_ its Additional lnsured's, officials, agents or employees from
all loss or expense, including, but not limited to settlements, judgments, setoffs, attorneys'
tees and costs resulting from Contractor's breach of this provision.
25. Notice:
Except as set forth elsewhere in the Agreement, for all purposes under this Agreement,
except service of process. notice shall be given by the Contractor to the department head
of the department for whom services are rendered, and to the Kittitas County
Commissioners, 205 W 5th Ave , Suite 108, Ellensburg, WA 98926 . Notice to the
Contractor for all purposes under this Agreement shall be given to the address reflected on
the signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first
class, postage prepaid.
26. Severability:
If any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect other terr:ns, conditions or
applications which can be given effect without the Invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
27. Miscellaneous;
27.1 The County's failure or delay to insist upon strict performance of any of the
provisions of this Agreement or to exercise any rights or remedies under this
Agreement shall not be construed as a waiver or relinquishment to any
extent of its right to assert or rely upon any such provisions, rights or
remedies in that or any other instance; rather the same shall be and remain
in full force and effect.
27.2 This Agreement embodies the entire Agreement between the County and
Contractor, and supersedes any and all prior agreements, regarding the
Work. No change, amendment or modification of any provisions of this
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LT-2019-01-PSA-CHAMBER OF COMMERCE
Agreement shall be valid unless set forth in a written instrument signed by
the party to be bound thereby.
27.3 The rights and remedies of the County set forth in any provision of this
Agreement are in addition to and do not in any way limit any other rJghts of
remed ies afforded to the County by any other provisions of this Agreement,
by any of Contractor's Support or by law.
27-4 The headings of sections and paragraphs of this Agreement are for
convenience of reference only and are not intended to restrict, affect or be
of any weight in the interpretation or construction of the provisions of such
sections or paragraphs.
28. Waiver:
Waiver of any breach or condition of this Agreement shall not be deemed a waiver of any
prior or subsequent breach. No terms or conditions of this Agreement shall be held to be
waived., modified or deleted except by an instrument, in writing, signed by the parties
hereto.
29 . Survival:
The provisions of paragraphs 7, 9, 11, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 28,
30, and 31, shall survive, notwithstanding the tennination or invalidity of this Agreement for
any reason.
30. Nondiscrimination:
30.1 The County is an equal opportunity employer.
30.2 Nondiscrim ination in Employment
In the performance of this Agreement, the Contractor will not
discriminate against any employee or applicant for employment on the
grounds of race, creed, color, national origin, sex, sexual orientation,
marital status, age or th~ presence of any sensory, mental or
physical hand_icap; provided that the prohibition against discrimination
in employment because of handicap shall not apply if the particular
disability prevents the proper performance of the particular worker
involved . The Contractor shall ensure that applicants are employed,
and that employees are treated during employment without
~iscrimination because of their race, creed, color, national origin, sex,
sexual orientation, marital status, age or the presence of any sensory,
mental or physical handicap. Such action shall include, but not be
limited to: employment, upgrading, demotion or transfers, recruitment or
recruitment advertising, layoff or termination, rates of pay or other
forms of compensation, and programs for training including
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L T-2019-01-PSA-CHAMBER OF COMMERCE
apprenticeships. The Contractor shall take such action with respect to
this Agreement as may be required to ensure full compliance with
local, state and federal laws prohibiting discrimination in employment.
30.3 Nondiscriminat ion in Services
The Contractor will not discriminate against any recipient of any seivices
or benefrts provided for in this Agreement on the grounds of race,
creed, color, national origin, sex, sexual orientation, marital status, age or
the presence of any sensory, mental or physical handicap.
30.4 If any assignment and/or subcontracting has been authorized by the
County, said assignment or subcontract shall include appropriate
safeguards against discrimination. The Contractor shall take such
action as may be required to ensure full compliance with the
provisions in the immediately preceding paragraphs herein.
31 . Prevailing Wage:
Contractor shall pay the prevailing rate of wages to all workers, laborers, or mechanics
employed in the performance of any part of the Work in accordance with RCW 39.12
and the rules and regulations of the Department of Labor and Industries. The schedule
of prevailing wages ra tes for the locality or localities of the Work is detennined by the
Industrial Statistician of the Department of Labor and Industries. It is the Contractor's
responsibility to verify the applicable prevailing wage rate. It is understood that the
Contractor is responsible for obta ining and completing all requ ired government fom,s
and submitting same to the proper authorities ,
Disputes regarding prevailing wage rates shall be referred for arbitration to the Director
of the Department of Labor and Industries. The arbitration decision shall be final and
conclusive and binding on all parties involved in the dispute as provided for by RCW
39.12.060.
32. Insurance :
The Contractor shall secure and maintain in effect at all times during performance of
the Work such Insurance as will protect Contractor, its Support and the Additional
lnsured's from all claims, losses, hann, costs, liabilities, damages and expenses arising
out of personal injury (including death) or property damage that may result from
performance of the work or this Agreement, whether such performance is by
Contractor or any of its Support.
Professional Services Agreement
Page 13
LT-2019-01-PSA-CHAMBER OF COMMERCE
All insurance shall be issued by companies admitted to do business in the State of
Washington and have a rating of A -, Class VII or better in the most recently published
edition of Best's Reports unless otherwise approved by the County. If an insurer is not
admitted, all insurance policies and procedures for Issuing the insurance policies must
comply with Chapter48.15 RCWand 284-15 WAC.
The Contractor shall provide proof of insurance for:
1) Commercial General Liability Insurance.
• Coverage limits not less than :
• $1,000,000 per occurrence per project
• $2,000,000 general aggregate
• $1,000,000 products & completed operations aggregate
• $1,000,000 personal and advertising injury, each offense
• Certificate Holder -Kittitas County
• The Certificate must name the County as additional insured as
defined in the Agreement
• Sixty (60) days written notice to the County of cancellation
of the insurance policy.
2) Stop Gap/Employers Liability.
• Coverage limits not less than:
• $1,000,000 each accident
• $1,000,000 disease -policy limit
• $1,000,000 disease -each employee
• Thirty (30) days written notice to the County of cancellation
of the insurance policy.
3) Commercial.Automobile Liability Insurance.
• Automobile Liability for owned, non-owned, hired, and leased
vehicles, with an MCS 90 endorsement and a CA 9946
endorsement attached if 'pollutants' are to be transported.
• Coverage limits not less than:
• $1,000,000 combined single limit
• Thirty (30) days written notice to the County of cancellation
of the insurance policy.
4) Workers' Compensation.
• Workers' Compensation in amounts required by law.
Prdfesslonal Services Agreement
Page 14
LT-2019-01-PSA-CHAMBER OF COMMERCE
Contractor shall furnish the County a Certificate of Insurance with Endorsement as
evidence that policles providing insurance requi~d by this Agreement are in full force
and effect. Contractor hereby waives all rights of recourse, including any right to which
another may be subrogated, against Kittitas County for personal injury, including death,
and property damage. Contractor's insurance policies required above shall be primary
insurance and shall be non-contributing with any other Insurance maintained by Kittitas
County.
The Contractor shall assume full responsibility for all loss or damage from any cause
whatsoever to any tools, Contractor's employee-owned tools, machinery, equipment, or
motor vehicles owned or rented by the Contractor, or the Contractor's agents, suppliers
or contractors as well as to any temporary structures, scaffolding and protective fences.
The Contractor shall have sole responsibility for ensuring the insurance coverage and
limits required are obtained by subcontractors.
NOTE: No contract shall form until and unless a copy of the Certificate of Insurance
with Endorsement, properly completed and in the amount required, is attached hereto.
Professional Services Agreement
Page 15
L T-2019-01-PSA-CHAMBER OF COMMERCE
EXHIBIT "A"
SCOPE OF WORK
In addition to providing all material and labor, the Contractor shall perform the following:
See Exhibit A-Scope of Work in Attachment #01, the 2019 Kittitas County Lodging Tax
Grant Application Packet
Professlon11I Servloes Agreement
Page 16
L T-2019-01-PSA-CHAMBER OF COMMERCE
EXHIBIT "B"
METRICS FOR EVALUATION
DELIVERABLES
See Exhibit B --Metrics for Evaluation/Deliverables in Attachment #Ot, the 2019 Kittitas
County Lodging Tax Grant Appllcatlon Packet
Professional Services Agreement
Page 17
L T-2019-01-PSA-CHAMBER OF COMMERCE
EXHIBIT "C"
BUDGET
OPTION C-2019
As full compensation for satisfactory performance of the work, the County shall pay
Contractor compensation not to exceed: up to $249,316.00.
See Exhibit B -Budget in Attachment #01, the 2019 Kittitas County Lodging Tax Grant
Application Packet
Professional-Services Agreement
Page 18
2019
Kittitas County
Lodging Tax Grant
Application Packet
ATTflll-lt1EN1 ,Po
2019 KITTITAS COUNTY LODGING TAX
GRANT APPLICATION FOR TOURISM
Applicant Information
Organization Name: KITTITAS COUNTY CHAMBER OF COMMERCE
Organization Mailing & Physical Address: 609 N MAIN STREET ELLENSBURG 98926
Organization Contact Person and Title: AMY MCGUFFIN, CEO
Organization/Contact Phone: 509.925.2002 Email: AMY@KITTITASOOUNTYCHAMBER,COM Fax: n/a
Preferred days and hours to call/contact: MONDAY -FRIDAY 8A-5P
Organization Website: CBNTRALWASHINGTONCOLOR,.COM
Federal Tax ID Number: 91-0210430 UBI Number: 601133921
Organization is u Government Entity D SOl(c) 3 X SOl(c) 6 a Other
Year's organi.7.ation has been involved in tourism promotion in the Kittitas Cowrty: Intensively since
2000.
Funding Request Detail
1. 2019 Kittitas County Lodging Tax Funding Request: up to $249,316.00
2. Identify the specific tourism audience/market located more than 50 mUes from the County
that your organiZBtion will target with these funds: Beiog in Central Washington we have
the ability to draw from at least anJtour away in nil directions: Wenatchee-, Chelan,
Okanogan, Osyoos Canada Spokane, Coeur d'Alene. Sandpoint Kellogg, Pulln"Ullh
Lewiston, Tri-Cities, 'The Dalles, Portland, Tacoma. Yelm. Lru;;ey, Seattle Metro. Bellevue,
Belliagham. Mt Vernon, and Vancouve r Canada. Our interest groups are outdoor recreation,
historic and educational, festlval.and event specific. activities. sports, Resort Get-a-ways ilnd
just simply weather related get-a-ways.
3. Describe in detail the tourism promotion activities that will be perfonned or provided with
the fimding request above, that specifically target the tourism audience/market listed in #2:
In coniunction with county promotions we will promote great weather, activities such as biking,
bildng, ftshing. hunting. wildlife viewing, scenic drives. festivals, events. ·downtown destination
shopping, and other active activities ~et our area and our downtowns provide. We have found over
the past year that simply the lifestyle that the. communities offers is a draw to people who are looking
to get aWI\Y from their residences. This will help us wHh messaging directed at busin_ess patrons and
leisure travelers. Even those that are rust passing on 1-90.
4. List on the following page the proposed quantity of specific tourism promotional activities
described in #3 above and the corresponding funding request for each activity.
ACTIVITY
In Person Contacts
Physical location and days/hours and
when/where contacts are to take place:
NUMBER PROJECTED
2019
7000 (just VIC)
NUMBER PROJECTED
2020
I 7350 (just VIC)
EJlensbur gVisitor Center and Cle Elutn Visitor Center. The locations wlll be o_pen year round
six (6) days a week Monday-Friday 9a-5p and Saturday 's l-Oa-4p. May thro September seven
('7) days o week Monday-Friday 9a-5p and Weekends l Oa-4p._
Staffing of 4 Pff reception per.sonnel for the ftont counter and additionally t. ea: events
coordinator to help festiva1 events througboutthe year and calendar updates etc. ,1 F/f
Tourum Drrector that ·supervises and mwiages the VIC. Festival nod E vents. Marketing,.
Collateral, Website amif'artneT interaction.
L od girui, Tax Partners
E-mail or Phone Contacts
E-mail address and Phone #; anticipated
schedule when phone contacts will be made:
9,000 1 9,450
Currently the chamber of commerce has a database of 9000 email addresses that have been acquired
through festivals and event We also haye agreements with periodical s ta receive leads. of pe opll! who
are interested I n the Kittitas Cou nty and will soon la un ch a monthly digital to urism newsletter. {P leas e
also see the abov e descripti o n fo r staffing and superyjslo n.
Brochures Produced/Printed 1 so.ooo I ss,ooo
The Tourism Department produces approximately 60,000 visitor guides each year 'that feature activities
available including festivals and events. retail ]odging listi:ng:s and ot her communityinfonnation-1hat
most travelers will base their trips upon. ·rhis is done in partn.ership for the distribution of said guides .
Brochures Distributed/Mailed
Distribution method:
8,500 j s,925
Under the contract o f services. 1 part time person is supervised for the DtlflJOSe of distribution of local
brochwes {festival and events) and Visitor information {visitor guides. maps) throughout 27 locations
in the Kitti-tas County. We also respond to a wide variety of inquiries on topics such as relocation,
intent to travel wedding parties. conferences. meetings and other business reguests. We have had 983
lead re que sts that have mailed in 20 18 .
Unavailable I Unavailable
Digital/Social Media
Site(s): 89,000 people 196,450 people
Tourism promotion uses dttferent approaches to digital/sociaJ media by participating in Facebook.
Twitter. Instngram, Pintgest, and boll! Google AdWords and Network. This te-0hnology has been very
successful for p.eneral promotions and fol' specific event advcrtiaing. We are able to track engagement
and website hits from all ofthese web locations. Additionally we have 31 partners that have been kind
enouv.h to link our lJRL in their websites and brocl1ures
W, ebsite 254,417 262,049
Page Views: 45,955 page likes 47,333 page llkes
Soc ial Media-Facebook 14354 followers 14784 followers
s
Social Media-Instagram
Social Media -Twitter 115,994 tweets . 119,473 tweets
ocial Media -Google Adwords 358,851 ad clicks 369,616 ad clic~
DECLARATION
I understand the Washington State limitations placed on use of Hotel/Motel Tax funds,
and certify that the requested funds will be used only for purposes described in this
application and established by state law and county policy. T have the authority of the
organization/entity represented in this application to submit this request for funding on
its behalf. I understand the use of funds is subject to audit by the Stare of WashingtOn.
I declare that the foregoing is true and correct to the best of my knowledge.
Amy McGuffi n . _____ CEO ____ _
Print Name Title
~-. J
Signature Date
EXHIBIT A
SCOPE OF WORK
EXHIBrT"A"
The Chamber agrees to provide the following services and engage in the following activities in support of the
Kittitas County tourism development effort:
1. Marketing Overhead
a. To serve as a direct report to the Lodging Tax Advisory Committee, attending monthly
meetings to provide updates and reports on marketing activities and where promotions are
being done.
b, Prepare an annual marketing plan to present to the LTAC at the beginning of each year.
c. Serve as liaison to members of the tourism industry and event organizations.
d. Submit a monthly accounting of expenses Incurred.
e. Obtain, analyze and apply data related to tourism-related activities in such a manner as to aid
the review of the effectiveness of Kittitas County's tourism development efforts.
g. Submit quarterly reports to the County about services completed and the state and
effectiveness of tourism promotion efforts. As requested, but at least twice during the year,
present such reports In person to the Board of County Commissioners.
2. Website Maintenance and Social Media
a. Maintain, Including periodic updates as needed, a public web site that promotes Kittitas
County tourism and provides Information for visitors
b. Manage, maintain and update on a regular basis, social media used for tourism purposes.
c. Track web site traffic statistics including, but not limited to, page views, unique visitors,
search terms, entry and exit pages.
3. Collateral Materials
a. Develop promotional materials
i. Brochures
ii. Maps
iii. Press Kits
Iv. Video Clips
v. Photo Library
b. Distribute County tourism Information and literature in the county and in other markets
c. Maintain stock and periodically review the effectiveness of county racks and rack locations.
4. Marketing and Advertising
a. Administer and oversee County tourism promotion efforts to promote the County's events,
attractions, facilities, and destination downtown, Including
i. marketing campaigns,
II. advertising,
iii. brochures,
iv. solicitation of conventions and meetings,
v. participation In trade shows, and
vi. other activities agreed to by the parties from time to time.
Assessment:
EXHIBIT B
METRICS FOR EVALUATION
DELIVERABLES
EXHIBIT "B"
Performance will be assessed by the County Lodging Tax Advisory Committee based upon information
provided by the Chamber which will include:
1. The Star Report of hotel/motel occupancy
2. Organic Search
3. Form Fills
4. Engagement Rates
5. In addition to the goal for Lodging Tax receipts to increase by five percent (5%) annually overall
County Lodging Tax revenue will be compared with previous year receipts.
6. Sales tax summary for tourism based business categories (to be supplied monthly by the County).
i
I
Work Item
BUDGET
Option C -2019
l
EXHIBIT''•'
2019
Budget
CONTRACT OF SERVICES -CHAMBER OF COMMERCE
OPERATION EXPENSES $45,560.00
WEBSITE $15,800.00
ONLINE/DIGITAL MARKETING $120,600.00
PRINT ADVERTISING $10,000.00
TRVL, LODGING, MILEAGE, CONF EXPENSE $3,000.00
BRANDING $12,000.00
EVENT CENTER PROMOTIONS $18,170.00 I
ROSLYN CAMPAIGN $24,150.00
TOTAL OPERATIONS $45,560.00/YR
TOTAL ADVERTISING $203, 720.00/YR
TOTAL CONTRACT $249,316 .00/YR
RELATING TO:
AGREEMENT FOR PROFESSIONAL SERVICES
BElWEEN THE CITY OF ELLENSBURG
AND
KITTITAS COUNTY CHAMBER OF COMMERCE
VISITOR INFORMATION CENTER OPERATIONS
T~I~ LUMP SUM AGR~,l;~ENT Is made and entered into this /C(fh day of WO t/ t N\ 0« , 20_fil ("Effective Date"), by and between THE CITY OF
ELLENSBURG, municipal corporation of the State of Washington, (hereinafter called
the "CITY") and Kittitas County Chamber of Commerce, a Washington non-profit
organization authorized to do business in the state of Washington (hereinafter called the
11CONSUL TANT1.
1. RECITALS.
1.1. The CITY desires to obtain professional services for work related to the
operation of the Visitor Information Center for tourism within the CITY.
1.2. :· The CITY has solicited for such professional services as required by law,
including RCW Chapter 39.80 if applicable.
1.3. CONSUL TANT represents that it is available and able to provide qualified
personnel and facilities necessary for the work and services contemplated herein, and
can accomplish the work end services within the required time period and in accordance
with CllY's specifications and professional standards.
1.4. CONSUL TANT agrees to perfonn the work and services specified herein
in accordance with the terms and conditions of this Agreement.
NOW, THEREFORE, in consideration of the above representations and the
terms, conditions, covenants, and agreements set forth below, the parties hereto agree
as follows:·'. ,
2. SCOPE OF WORK.
2.1. The scope of professional services to be performed and the results to be
achieved by the CONSUL TANT shall be as detalled In the attached Exhibit A and shall
Include all services and material necessary to accomplish the work C-Servicesu).
2.2. The CITY may review the CONSULTANT'S work product, and if it is not
satisfactory, the CONSULTANT shall make such changes as may be required by the
CITY. Sucl:1 changes shall not constitute ·extra Wort(' as related in Section 12 of this
Agreement~·
Professional Services Agreement for VIC Operations • Page 1 of 13
2.3. The CONSUL TANT agrees that all services performed under this
Agreement shaJI be in accordance wtth the standards of the profession and in
compliance with applicable federal , state and local laws.
2.4. The Scope of Work may be amended upon written approval of both
parties.
3. TIME OF PERFORMANCE -DURATION -RENEWAL. The CONSUL TANT
may begin work upon the Effective Date of this Agreement by both parties, or the
CITY's Issuance of a Notice to Proceed, whichever Is applicable. This Agreement shall
extend throi.J gh December 31, 2020, and shall be renewed upon such written terms as
the parties may agree for an additional four (4) year tenn unless either party provides
written notice by no later than September 30, 2020 of the party's election not to renew
the agreement The work performed and results of marketing efforts will be evaluated by
the Lodging Tax Advisory Committee ("LTACn) annualJy, using metrics for evaluation as
listed in the attached Exhibit B. Either party may terminate this Agreement as set forth in
Section 13, below.
4. PAYMENT. The CITY shall pay the CONSUL TANT as set forth in this section of
the Agreement. Such payment shall be full compensation for work performed , services
rendered, and all labor, materials, supplies, equipment and Incidentals necessary to
complete th:e work.
4.1. : The CITY shall pay the CONTRACTOR as set forth in this section. In no
event shail the amount paid by CITY exceed the Maximum Compensation as set forth in
Section 5, unless otherwise agreed to by the CllY in writing. Such payment shall be full
compensation for work performed, services rendered, and all labor, materials, supplies,
equipment and incidentals necessary to complete the work.
4.2. The CONSUL TANT shall submit invoices to the CITY for work completed
in accordance with Exhibit A. Invoices shall detail the work, and shall itemize with
receipts and invoices the non~salary direct costs. ·
4.3. The CllY shall review the invoices and make payment for the portion of
the project or tasks that have been completed less the amounts previously paid.
4.4. Tlie CONSUL TANT invoices are due and payable within 30 d~ys of
receipt. In the event of a disputed billing, only the disputed portion will be withheld from
payment.
4.5. Payment shall be made from the City's Lodging Tax Fund to the Chamber
for the provision of its services based upon the budget included in 'Exhibit C' which is
made a part of this agreement. Payments for those budget Items shown on 'Exhibit C'
for Visitor Information Services shall be made on a monthly basis. Payment for the
services and products covered by this agreement shall be on a reimbursable basis to
the Chamb~r for costs incurred. Payments made by the City to the Chamber under this
'
Professional Services Agreement for VIC Operations -Page·2 of 13
agreement shall in no event exceed the total amount shown on the budget In 'Exhibit C'
of this agreement.
4.6. Payment for "Extra Work" performed under Section 12 of this Agreement
shall be as agreed to by the parties in writing.
5. MAXIMUM COMPENSATION.
5.1. The CONSULTANT's total compensation and reimbursement under this
Agreement;. including la~r. direct non-salary reimbursable costs and outside services,
shall not exceed the maximum sum of $115,000.00 each calendar year of the
Agreement: This amount is the maximum amount to be paid under this Agreement and
shall not M ·exoeeded without prior written ~,uthorization from CITY in the form of a
negotiated and executed amendment of this Agreement.
5.2. The budget for each task is as set forth in the attached Exhibit C. Budgets
for task(s) may be modified upon mutual ~reement between the two parties, but in any
event, the total payment to CONSUL TANT shall not exceed the maximum amount per
Section 5.1 above.
6. RELATIONSHIP OF PARTIES. ,,
6.1. '.. The relationship created by this Agreement is that of owner-independent
contractor. · Neither the CONSUL TANT nor CONSUL TANT's employees are employees
of the CITY and are not entitled to the benefits provided by the CITY to its employees.
The CONSUL TANT, as an independent contractor, has the authority to control and
direct the performance of the details of the services to be provided. No employee,
agent, representative or subconsultant of CONSUL TANT shall be or shall be deemed to
be the employee, agent representative or subconsultant of the CITY. The
CONSUL TANT shall assume full responsibility for all wages, along with any Federal,
State, and local taxes or contributions imposed or required, including, but not limited to,
unemployment insurance, Social Security, and income tax, payable as a result of work
performed under this Agreement.
6.2. -Employees of the CONSUL TANT, while engaged in the performance of
any work or services under this Agreement, shall be considered employees of the
CONSUL TANT only and not of the CITY, and claims that may arise under the
Workman's Compensation Act on behalf of said employees while so engaged, and any
and all claims made by a third party as a consequence of any negligent act or omission
on the part of the CONSUL TA~S employees while so engaged, on any of the work or
services provided to be rendered herein, shall be the sole obligation and responsibility
of the CONSULTANT. On or before the Effective Date, CONSUL TANT shall file,
maintain and/or open all necessary records with the Internal Revenue Service and the
State of Washington, and as may be required by RCW 51.08.195, to establish
CONSUL TANT's status as an independent contractor.
Profe88ional Services Agreement for VIC Operations -Page 3 of 13
7. OWNERSHIP OF DOCUMENTS. Upon completion of the work, all documents,
exhibits, photographic negatives 1 or other presentations of the work shall become the
property of the CITY for use without restriction and without representation as to
suitability for reuse by any other party unless specifically verified or adapted by the
CONSUL TANT. However, any alteration of the documents, by the CITY or by others
acting through or on behalf of the CITY, will be at the CITY's sole risk.
8. NONDISCRIMINATION. The CONSUL TANT shall conduct its business in a
manner, which assures fair, equal and non-discriminatory treatment of all persons, in
particular:
8.1 ~ . The CONSUL TANT shall maintain open hiring and employment practices
and will welcome applications for employment in all positions, from qualified individuals
who are members of minorities protected by federal equal opportunity/affirmative action
requirements; and,
8.2. The CONSUL TANT shall comply with all requirements of applicable
federal, state or local laws or regulations issued pursuant thereto, relating to the
establishment of non-discriminatory requirements in hiring and employment practices
and assuring the service of all persons without discrimination as to any person's race,
creed, color, religion, national origin, status as a military veteran, marital status, gender,
sexual orientation, disability c,r other legally protected classification.
9. SUBCONTRACTING.
'I
· 9.1. ; The CONSUL TANT shall not sublet or assign any of the work covered by
this Agreement without the written consent of the CITY.
9.2. In all solicitation either by competitive bidding, RFP process, or negotiation
made by the CONSUL TANT for work to be performed pursuant to a subcontractor,
including procurement of materials, equipment, website maintenance or marketing
services, each potential subconsultant or supplier shall be notified by the
CONSUL TANT of CONSUL TANT's obligations under this Agreement, including the
nondiscrimination requirements. The CONSUL TANT shall solicit competitively for
services or.subcontra;cts that are in excess of ($15,000) dollars.
9.3. -In performing this Agreement, the CONSUL TANT shall not subcontract
with or employ any CllY employee without the CITY's written consent. ·
10. SUPERVISION, INSPECTION AND PERFORMANCE.
10.1. Even though CONSUL TANT is an independent contractor with the
authority to control and direct the performance and details of the 'Services, the Services
must meet the approval of CITY and shall be subject to CITY's general right of
inspection and supervision to secure the satisfactory completion of this Agreement.
Professional Services Agreement for VIC Operations -Page 4 of 13
1 0.~. CONSUi:-TANT represents that it has or will obtain all personnel
necessary to perform the Services and that such personnel shall be qualified,
experlencec;t, and licensed as may be necessary or required by applicable laws and
regulations to perform the Services . All Services shall be performed by CONSULTANT,
its employees, or by subconsultants whose selection has been authorized by CITY;
provided that CITY's authorization shall not relieve CONSUL TANT or its subconsultants
from any duties or obligations under this Agreement, or at law, to perform the Services
in a satisfactory and competent manner. CONSUL TANT shall ensure that all contractual
duties, requirements and obligations that CONSUL TANT owes to CITY shall also be
owed to CITY by CONSULTANT's subconsultants retained to perform the Services.
10.3~ CONSL}LTANT shall be responsible for the professional quality, technical
adequacy, accuracy, timely completion, and coordination of the Services and all plans,
designs, drawings, specifications, reports, and other work performed pursuant to this
Agreement'" CONSUL TANT shall perform the Services in accordance with the standard
of care of its profession in the same or sfmilar localities at the time services are
performed. CONSUL TANT shall be responsible for the professional standards,
performance , and actions of ell persons and firms performing the Services under this
Agreement. CONSUL TANT Shall, without additional compensation, correct any specific
breach of a contractual obligation In the Services and revise any errors or omissions in
any plans, designs, drawings, specifications, reports, and other products prepared
under this Agreement.
11. CHANGES IN ,WORK. Other than changes directed by the CITY as set forth in
Section 1 a,,ove , elth~r party may request changes fn the scope of work. Such changes
shall not become part of this Agreement unless and until mutually agreed upon and
incorporated herein by written amendments to this Agreement executed by both parties.
1·2. EXTRA WORK. The CITY may desire to have the CONSULTANT perform work
or render services In connection with this project, in addition to the Scope of Work set
forth In Exhibit A and minor revisions to satisfactorily completed work. Such work shall
be considered as "E.xtra Work" and shall be addressed in a written supplement to this
Agreement. The CllY shall not be responsible for paying for such extra work unless
and until the written supplement is executed by both parties.
13. TE~INATION .
..
13. f. The GITY may terminate this Agreement at any time, for the convenience
otthe Cir?'., upon not less than thirty (30} days written notice to the CONSUL TANT.
Written notice will be by cert.ified mail sent to the consult.ant's designated representative
at the address provided by the CONSUL TANT.
13.2. The CITY may terminate this Agreement, in whole or In part and at any
time, in writing if CONSULTANT substantially falls to futfill any or: all of Hs materlal
obligations through no fault of CITY. If Cl1Y terminates all or part of this Agreement for
.l
Professional $ervices Agreement for VIC Operations -Page 5 of 13
default, CITY shall determine the amount of Services satisfactorily performed to the
date of termination and the amount owing to CONSUL TANT using the criteria set forth
below: provided that (a) no amount shall be allowed for anticipated profit ory
unperformed Services or other work, and (b) any payment due to CONSUL TANT at the
time of termination may be adjusted to the extent of any additional costs CITY incurs or
will Incur because of CONSULTANT's default. In such event, CITY shall consider the
actual costs incurred by CONSULTANT In performing the Services to the date of
termination, the amount of Services originally required which was satisfactorily
completed to the date of termlnatton, Whether the services or deliverables were in a
form or of a type which is usable and suitable to CITY at the date of termination, the
cost to CITY of either completing the-Services itself or employing another firm to
complete the Services in addition to the Inconvenience and time which may be required
to do so, and other factors which affect the value to CITY of the Services pe_rformed to
the date of 1ermination. Under no circumstances shall payments made under this
provision e>tceed the ·Schedule of Charges. This provision shall not preclude CITY from
filing claims and/or commencing litigation to secure compensation for damages Incurred
beyond that covered by withheld payments.
13.3'. In the event this Agreement is terminated prior to the completion of the
work, a final payment shall be made to the CONSUL TANT, which, when added to any
payments previously made, shall compensate the CONSUL TANT for the portion of work
completed.
14. INDEMNIFICATION/HOLD HARMLESS.
14.1. The indemnification and defense obligations specified in this Section 14
("lndemnity ·Obligatioh.sj have been mutually negotiated and shall survive the
expiration, ~bandonment. or termination of this Agreement. The Indemnity Obligations
shall ex1end to claims that are not reduced to a suit and to any claims that may be
compromjsed prior to .the culmination of any 11tigation or the institution of any. litigation.
Inspection, ·acceptance or payment by CITY of or for any Services perfonned by
CONSUL TANT shall not be grounds for avoidance of any Indemnity Obligations.
14.1.1. Professional errors and omissions. For any losses that arise from
any error, omission, negligence or other malpractice in the exercise of CONSUL TANT's
professional judgment in the performance of architectural, landscape architectural,
engineering, or land surveying services such that RCW 4.24.115 would apply,
CONSUL TANT shall defend, Indemnify, and hold the CITY harmless from all such
losses to the extent caused, or alleged to be caused, by any violation of law, including
state, federal or municipal law or ordinance, or negligent act,· omission, breach of
contract, or· willful or intentional misconduct of CONSUL TANT. The obligation of
indemnity under this subparagraph does not. however, extend to losses caused by the
negligence (whet~er sole, concurrent or contributory) of the CITY.
14.2. In any and all claims against the CITY by any employee of
Professional Services Agreement for VIC Operations -Page 6 of 13
CONSULTANT, the indemnification obligations set forth above shall not be limited In
any way by any limitation on the amount or type of damages or compensation benefits
payable by or for CONSUL TANT under the applicable worker's or workmen's
compensatiPn, benefit, or disability laws (including but no( limited to, the Industrial
Insurance laws, Title 51 of the Revised Code of Washington). CONSUL TANT expressly
waives an/immunity CONSUL TANT might have under such laws, and, by entering into
this Agreement , acknowledges that this waiver has been mutually negotiated.
15. INSURANCE.
15.1. The CONSUL TANT shall procure and maintain for the duration of the
Agreement, insurance against claims for injuries to persons or damage to property
which may arise from or in connection with the performance of the work hereunder by
the CONSULTANT, its agents, representatives, employees or subcontractors.
15.2,. CONSULTANTS maintenance of insurance as required by the Agreement
shall not be' construed to limit the liability of the CONSUL TANT to the coverage
provided by such insurance , or otherwise limit the CllY'S recourse to any remedy
available af.law or in equity.
15.3. Minimum Scope of Insurance. CONSULTANT shall obtain Insurance of
the types described below:
15.3.1. Automobile Liability insurance covering all owned, non-owned,
hired and leased vehicles. Coverage shall be written on Insurance Services Office
(ISO) fonn CA 00 01 or ·a substitute fonn providing equivalent liability coverage. If
necessary, the policy shall be endorsed to provide contract liability coverage; and, . '
1'5.3.2. Commercial General Liability insurance shall be written on ISO
occurrence;forrri C~ 00 01 and shan cover liability arising from premises, operations,
independent contractors, and personal injury and advertising Injury. The CITY shall be
named as an addltlonal Insured under the Consultant's Commercial General Liability
insurance policy with respect to the work performed for the CllY; and,
15.3.3. Workers' Compensation coverage as required by the Industrial
Insurance laws of the State of Washington; and
15.3.4. Professional Liability insurance appropriate to the CONSULTANT's
profession. -
15.4:;:_ Minimu·m Amounts of Insurance. CONSULTANT shall maintain the
fo_llowing in~urance limits:
15.4.1. Automobile Liability Insurance with a minimum combined single
limit for bodily injury and property damage of $1,000,000 per accident.
Professional Services Agreement for VIC Operations -Page 7 of 13
15.4.2. Commercial General Liability insurance shall be written with limits
no less than $1,000,000 each occurrence, $2,000,000 general aggregate.
15.4.3. Professional Liability insurance shall be written with limits no less
than $1,000,000 per claim and $1,000,000 policy aggregate limit.
15.5. Other Insurance Provisions. The insurance policies are to contain, or be
endorsed to contain, the following provisions for Automobile Liability, Professional
Liability and Commercial General Liability insurance:
15.5.1. The CONSULTANT's insurance coverage shall be primary
insurance with respect to the CITY. Any insurance, self-insurance, or insurance pool
coverage maintained by the CITY shall be excess of the CONSULTANrs insurance
and shall not contribute with it.
15.5.2. The CONSULTANT's insurance shall be endorsed to state that
coverage shall not be cancelled, suspended or materially changed by either party,
except after thirty (30) days prior Written notice by certified mail, return receipt
requested,· ~as been given to the CITY.
15.5.3. Any payment of deductible or self-insured retention shell be the
sole responsibility of the CONSUL TANT.
15.5.4. The CONSULTANTS insurance shall contain a clause stating that
coverage shall apply separately to each insured against whom claim is made or suit is
brought, except with respects to the limits of the insurer's liablllty.
15.6. Acceptability of Insurers. Insurance is to be placed with insurers with a
current A.~. Best rating of not less than A:VII.
15.7; Verification of Coverage. CONSULTANT shall furnish the CITY with
original certificates and a copy of the amendatory endorsements, including but not
necessarily limited to the additional insured endorsement, evidencing the insurance
requirements of the CONSUL TANT before commencement of the work.
15.8. Cancelation. No cancelation of the foregoing coverage shall be effective
without thirty (30) days prior notice to the CITY.
16. APPLICABLE LAWNENUE. This Agreement shall be construed and interpreted
in accordance with the laws of the State of Washington, and in the event of dispute the
venue of ar,1y litigation brought hereunder shall be Kittitas County.
17. NOTICE. All communications regarding this Agreement shall be sent to the
parties at the addresses listed below, or at such other address as given pursuant to this
Section, and shall be ·effective on the next business day if sent by registered or certified
mail or deposited with an overnight delivery seNice.
Professional Services Agreement for VIC Operations -Page 8 of 13
City of Ellensburg
City Manager's office
501 N. Anderson
Ellensburg, WA 98926
Kittititas County Chamber of Commerce
609 North Main street
Ellensburg, WA 98926
18. ENTIRE AGREEMENT. The written tenns and provisions of this Agreement,
together with all referenced Exhibits, supersede all prior verbal statements of any officer
or other representative of CITY, and such statements shall not be effective or be
construed as entering Into or forming a part of, or altering in any manner whatsoever,
this Agreement. The entire agreement between the parties with respect to the subject
matter hereunder is contained in this Agreement and the referenced Exhibits.
19. PRIORITY OF DOCUMENTS. In the event that the language and provisions of
this Agreement are contrary to or conflict with any language or provisions set forth in
any exhibit to this Agreement, the language and provisions of this Agreement shall
control, and the contrary or conflicting language or provisions of the exhibit(s) shall be
disregarded and shall be considered void.
20. MODIFICATION. No waiver, alteration, or modification of any of the provisions
of this Agreement shall be binding unless in writing and signed by a duly authorized
representative of CITY and CONSULTANT.
21. ASSIGNMENT. Any assignment of this Agreement by CONSULTANT without
the prior written consent of CITY shall be void.
22. WAIVER. A w~iver of any breach by either party shall not constitute a waiver of
any subsequent breach.
~
23. THIRD-PARTY BENEFICIARIES. There are no third-party beneficiaries to this
Agreement.
24. EXHIBITS AND SIGNATURES. This Agreement, including its exhibits,
constitutes the entire Agreement, supersedes all prior written or oral understandings,
and may only be changed by a written amendment executed by both parties. The
following exhibits are hereby made a part of this Agreement :
Exhibit A -Scope of Work
Exhibit B -Metrics for Evaluation of Performance
Exhibit C -Budget for Each Task
Professional Services Agreement for VIC Operations • Page 9 of 13
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of
the day and year first written above.
CONSULTANT:
By: ~--
Printed (i L _6 t tl. ·
Name: 110\j IV\ ~ (fl f'l
Title : CE.Q
Tax ID#: --------
Professlonal Services Agreement for VIC Operations
Approved as to Form:
City Attorney
-Page 10 of 13
EXHIBIT A
SCOPE OF WORK
The Chamber agrees to provide the following services and engage in the following
activities in support of the City of Ellensburg tourism development effort:
1. Visitor Information Center
a. Establish, operate and maintain a Visitor Information Center for the
purpose of
I. g199tf ng visitors,
ii. displaying promotional brochures,
iii. offering assistance, and
iv. answering requests for tourism and visitor information.
b. Operate the Visitor Information Center Monday-Friday from 9 arn to 5
pm, Ssturdays between the hours of 10 am and 2 pm, and Sundsys
between the hours of 1 0 am and 4 pm during the months of June, July.
August and September through Saturday of Labor Day Weekend.
c. Ensure that Chamber personnel and volunteers rec<:Jive regular visitor
information training
d. Maintain a year-round to/I-free number for tourism information.
e. Operate and maintain the Downtown Visitor Information Center located
at 4 th .and Pearl Street, which Includes the items listed above and hours
of operation from Friday through Sunday, 11 am to 7 pm during the
months of June, July, August, September and Oc;tober, and staffed
during events at that location.
Professional Services Agreement for VIC Operations -Page 11 of 13
Assessment:
EXHIBIT B
METRICS FOR EVALUATION
Performance will be assessed by the Ellensburg Lodging Tax Advisory Committee
based upon information provided by the Chamber which will include:
1. Track brochure counts from additional locations throughout Ellensburg
2. Organic Search
3. Form Fills/Leads Request/Information Requests
4. Engagement Rates/Log book entries in each of the locations
5. Track sales of ticketed events, recreation permits, and maps to be compared
with previous years.
6. Track BOO# calls into the Visitor lnfonnation Center providing date, location
called from to be compared with previous years.
Professional Services Agreement for VIC Operations -Page 12 of 13
EXHIBIT C
BUDGET
Work Item Unit
("vtSITOR INFORMATION CENTER
! Visitor Center Space (rerit/inal~t/lnsfutllldes) ·, LumpSum
j · .
I • r Office Expenses (phone,postage,copler,ofc)
I •
I Lumpsum
R
Visltor Cante~ ~~~na_:_·· _
Staff Training
_.. -·--
1 Contract Adm~lstratl~~ __
. Lump~um . -.. .. --·-... j Lumpsum
--·, Lum-pSum
~ ··-·-----r--· ..
TOTAL CONTRACT
Professional Services Agreement for VIC Operations
Cost
$2000/mo
2019
8ud,et
$24,000
2020
Budget
· ·$24,000
$833.33/mo $10,000 $10,000
$5583.33/mo $67:,000 $67,000
... . . ,.
$166.67 /mo · $2,000 j $2,000~-·
----$1oooirn'ci -$12,000 . --$i2,000 --------... ..,. -·---·-_., ------
Total Collateral Materials $115,000 $115,000 i
·----·--·' . l
$11s,~oo 1 $11s ~ooo _ I
~ Page 13 of 13
RELATING' TO:
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF ELLENSBURG
AND
KITTITAS COUNTY CHAMBER OF COMMERCE
MARKETING/ADVERTISING CAMPAIGN
Tl:IIS LUMP SUM AGREE~ENT la made and entered into this 19 -th day of
N OV-em hlf , 20N ("Effective Date"}, by and between THE CITY OF
ELLENSBURG, a municipal corporation of the State of Washington, (hereinafter called
the "CITY'), and Kittitas County Chamber of Commerce, a Washington non-profit
organization authorized to do business in the state of Washington (hereinafter called the
ucONSUL TANT"),
1. RECITALS.
1.1. The CITY desires to obtain professional services for work related to the
operation of the marketing/advertising for tourism within the CITY.
1.2: : The CIT¥ has solicited for such professional services as required by law,
including RCW Chapter 39.80 if applicable.
1.3. CONSUL TANT represents that it is available and able to provide qualified
personnel and facilities necessary for the work and services contemplated herein, and
can accomplish the work and services within the required time period and in accordance
with CITY's specifications and professional standards.
1.4. CONSUL TANT agrees to perform the work and services specified herein
in accordance with the terms and conditions of this Agreement.
NOVY, THEREFORE, in consideration of the above representations and the
terms, conditions, covenants, and agreements set forth below, the parties hereto agree
as follows:
2. SCOPE OF WORK.
2.1. The scope of professional services to be performed and the results to be
achieved by the CONSUL TANT shall be as detailed rn the attached Exhibit A and shall
Include all services and material necessary to accomplish the work c·services").
2.2:···· The CITY may review the CONSULTANrs work product, and if it is not
satisfactory, the CONSULTANT shall make such changes as may be required by the
CITY. Such changes shall not constitute ·Extra Work" as related in Section 12 of this
Agreement. ·
Professional Services Agreement for Tourism Marketing/Advertising -Page 1 of 14
2.3. The CONSUL TANT agrees that all services performed under this
Agreement shall be In accordance with the standards of the profession and in
compliance with applicable federal, state and local laws.
2.4. The Scope of Work may be amended upon written approval of both
parties.
3. TIME OF PERFORMANCE -DURATION -RENEWAL. The CONSUL TANT
may begin work upon the Effective Date of this Agreement by both parties, or the
CITY's issuance of a Notice to Proceed, whichever is applicable. This Agreement shall
extend through December 31, 2020, and shall be renewed upon such written terms as
the parties may agree for an additional four (4) year term unless either party provides
written notice by no later than September 30, 2020 of the party's election not to renew
the agreement. The work performed and results of marketing efforts will be evaluated by
the Lodging Tax Advisory Committee (11 LTAC1
') annually, using metrics for evaluation as
listed in the attached Exhibit B. Either party may terminate this Agreement as set forth in
Section 13, below.
4. PAYMENT. The CITY shall pay the CONSUL TANT as set forth in this section of
the Agreement. Sucli payment shall be full compensation for work perfonned, services
rendered, ahd all labor, materials, supplies, equipment and incidentals necessary to
complete the work.
4.1. The CITY shall pay the CONTRACTOR as set forth in this section. In no
event shall the amount paid by CITY exceed the Maximum Compensation as set forth in
Section 5, unless otherwise agreed to by the CITY In writing. Such payment shall be full
compensation for work perfonned, services rendered, and all labor, materials, supplies,
equipment and incidentals necessary to complete the work.
4.2. . The CONSUL TANT shall submit invoices to the CITY for work completed
in accordance with Exhibit A. Invoices shall detail the work, and shall itemize with
receipts and· invoices the non-salary direct costs. ·
4.3. The CITY shall review the invoices and make payment for the portion of
the project or tasks that have been completed less the amounts previously paid.
4.4. The CONSULTANT invoices are due and payable within 30 days of
receipt. In the event of a disputed billing, only the disputed portion will be withheld from
payment.
4.5. Payment shall be made from the City's Lodging Tax Fund to the Chamber
for the provision of its services based upon the budget included ,in 'Exhibit C' which is
made a pait of this agreement. Payments for those budget items shown on .'Exhibit C'
for Adminfs;ratlon of Marketing shall be made on a monthly basis. Payment for the
services and products covered by this agreement shall be on a reimbursable basis to
the Chamber for costs incurred. Payments made by the City to the Chamber under this
Professional Services Agreement for Tourism Marketing/Advertising -Page 2 of 14
agreement shall in no event exceed the total amount shown on the budget in 1Exhlbit C'
of this agreement.
4.6. Payment for "Extra Work" perfonned under Section 12 of this Agreement
shall be as agreed to by the parties in writing.
5. MAXIMUM COMPENSATION.
5.1. The CONSUL TANT's total compensation and reimbursement under this
Agreement.~ including labor, direct non-salary reimbursable costs and outside services,
sha:11 not exceed the maximum sum of $346,680.00 in 2019 and $336,885 in 2020. This
amount is ·the maximum amount to be paid each year under this Agreement _and shall
not be exceeded without prior written authorization from CITY in the form of a
negotiated and executed amendment of this Agreement.
5.2. The budget for each task is as set forth in the attached Exhibit C. Budgets
for task(s) may be modified upon mutual agreement between the two parties, but in any
event, the total payment to CONSUL TANT shall not exceed the maximum amount per
Section 5.1 above.
6. RELATIONSHIP OF PARTIES.
6.1. ': The relationship created by this Agreement is that of owner-independent
contractor. ··Neither the CONSUL TANT nor CONSUL TANT's employees are ·employees
of the CITY and are not entitled to the benefits provided by the CITY to its employees.
The CONSUL TANT, as an independent contractor, has the authority to control and
direct the perfonnance of the details of the services to be provided. No employee,
agent, representative or subconsultant of CONSUL TANT shall be or shall be deemed to
be the employee, agent representative or subconsultant of the CITY. The ·
CONSULTANT shall assume full responsibility for all wages, along with any Federal,
State, and. local taxes or contributions imposed or required, including, but not limited to,
unemplo~nt insurai:ice, Social Security, and income tax, payable as a result of work
performed under this·-Agreement.
6.2. Employees of the CONSUL TANT, while engaged in the performance of
any work or services under this Agreement, shall be considered employees of the
CONSULTANT only and not of the CITY, and claims that may arise under the
Workman's Compensation Act on behalf of said employees while so engaged, and any
and all claims made by a third party as a consequence of any negligent act or omission
on the part of the CONSULTANTS employees while so engaged, on any of the work or
services provided to be rendered herein, shall be the sole obligation and responsibility
of the CONSUL TANT. Oo or before the Effective Date, CONSULTANT shail file,
maintain and/or open all necessary records with the Internal Revenue Service and the
State of Wa~hington, and as may be required by RCW 51.08.195, to establish
CONSUL TANT's status as an independent contractor.
Professional Services Agreement for Tourism Marketing/Advertising -Page 3 of 14
7. OWNERSHIP OF DOCUMENTS. Upon completion of the work, all documents,
exhibits, photographic negatives, or other presentations of the work shall become the
property of the CITY for use without restriction and without representation as to
Sl!itability for reuse by any other party unless specifically verified or adapted by the
CONSUL TANT. However, any alteration of the documents, by the CllY or by others
acting through or on behalf of the CITY, will be at the CllYs sole risk.
8. NONDISCRIMINATION. The CONSULTANT shall conduct its business in a
manner, which assures fair, equal and non-discriminatory treatment of all persons, in
particular:
8.1. The CONSUL TANT shall maintain open hiring and employment practices
and will wetcome applications for employment in all positions , from qualified Individuals
who are members of minorities protected by federal equal opportunlty/afflnnatlve action
requirements; and,
8.2. The CONSULTANT shall comply with all requirements of applicable
federal, state or local laws or regulations issued pursuant thereto, relating to the
establishment of non-discriminatory requirements in hiring and employment practices
and assuring the service of all persons without discrimination as to any person's race,
creed, color, religion, national origin, status as a military veteran, marital status, gender,
sexual orie~tation, disability or other legally protected classification.
9. SUBCONTRACTING.
9.1. The CONSUL TANT shall not sublet or assign any of the work covered by
this Agreement without the written consent of the CITY.
9.2. In all solicitation either by competitive bidding, RFP process, or negotiation
made by the CONSUL TANT for work to be perfonned pursuant to a subcontractor,
ihcludlng procurement of materials, equipment, website maintenance or marketing
services, each potential subconsultant or supplier shall be notified by the
CONSUL TANT of CONSUL TANT's obligations under this Agreement, including the
nondiscrimination requirements. The CONSUL TANT shall solicit competitively for
services or:subcontracts that are in excess of ($15,000) dollars.
9.3. . In perfonning this Agreement, the CONSULTANT shall not subcontract
with or employ any CITY employee without the C ITY's written consent.
10. SUPERVISION, INSPECTION AND PERFORMANCE.
10.1. Even though CONSUL TANT is an independent contractor with the
authority to control and direct the performance and details of the Services, the Services
must meet the approval of CITY and shall be subject to CITY's general right of
inspection and supervision to secure the satisfactory completion of this Agreement.
Professional Services Ag~ment for Tourism Marketing/Advertising .. _ Page 4 of 14
10.2: CONSUL TANT represents that it has or will obtain all personnel
necessary to perform the Services and that such personnel shall be qualified,
experien009, and licensed as may be necessary or required by applicable laws and
regulations to perform the Services . All Services shall be performed by CONSULTANT,
its employees, or by subconsultants whose selection has been authorized by CITY;
provided that CITY's authorization shall not relieve CONSUL TANT or its subconsultants
from any duties or obligations under this Agreement, or at law, to perform the Services
in a satisfactory and competent manner. CONSUL TANT shall ensure that all contractual
duties, requirements and obligations that CONSULTANT owes to CITY shall also be
owed to CITY by CONSUL TANT's subconsultants retained to perform the Services.
10.3;· CONSUL TANT shall be responsible for the professional quality, technical
adequacy,· accuracy; timely completion, and coordination of the Services and all plans,
designs, drawings, specifications, reports, and other work performed pursuant to this
Agr:eement7 CONSUL TANT shall perfonn the Services in accordance with the standard
of care of its profession in the same or similar localities at the time services are
performed. CONSULTANT shalt be responsible for the professional standards,
performance, and actions of all persons and firms performrng the Services under this
Agreement. CONSUL TANT shall, without additional compensation, correct any specific
breach of a contractual obligation in the Services and revise any errors or omissions In
any plans, designs, drawings, specifications, reports, and other products prepared
under this Agreement.
11. CHANGES IN WORK. Other than changes directed by the CITY as set forth in
Section 1 e1?ove, either party may request changes in the scope of work. Such changes
shall not become part of this Agreement unless and until mutually agreed upon and
incorporated hereiri by written amendments to this Agreement executed by both parties.
12. EXTRA WORK. The CITY may desire to have the CONSULTANT perform work
or render services in connection with this project, in addition to the Scope of Work set
forth in Exhibit A and minor revisions to satisfactorily completed work. Such work shall
be considered as 11 Extra Work" and shall be addressed in a written supplement to this
Agreement. The CITY shall not be responsible for paying for such extra work unless
and until the written supplement is executed by both parties.
13. TER_~INATION.
13.1; The CITY may tenninate this Agreement at any time, for the convenience
of the CITY~ upon not less than thirty {30) days written notice to the CONSUL TANT.
Written notice will be by certified mail sent to the consultant's designated representative
at the address provided by the CONSULTANT.
13.2. The CITY may terminate this Agreement, in whole or in part and at any
time, in writing if CONSUL TANT substantially fails to fulfill any or all of its material
obligations through no fault of CITY. If CllY terminates all or part of this Agreement for
Professional Bervlces Agreement for Tourism Marketing/Advertising -Page 5 of 14
default. CITY shall determine the amount of Services satisfactorily performed to the
date of tennination and the amount owing to CONSUL TANT using the criteria set forth
below; provided that (a) no amount shall be allowed for anticipated profit on
unperformed Service~.or other wor1<, and (b) any payment due to CONSUL TANT at the
time-of termination may be adjusted to the extent of any additional costs CITY incurs or
will incur because of CONSUL TANT's default. In such event, CITY shall consider the
actual costs incurred by CONSUL TANT in performing the Services to the date of
termination, the amount of Services originally required which was satlsfaoto(il.y
completed to the date of termination, whether the Services or deliverables were in a
fonn or of a type which is usable and suitable to CITY at the date of tennination, the
cost to CITY of either completing the Services itself or employing another firm to
complete the Services in addition to the Inconvenience and time which may b·e requited
to do so, and other factors which affect the value to CITY of the Services performed to
the date of termination. Under no circumstances shall payments made under this
provision eiceed the Schedule of Charges . This provision shall not preclude CITY from
filing claim~·.and/or commencing litigation to secure compensation for damages incurred
beyond that covered by withheld payments.
13.3. In the event this Agreement is terminated prior to the completiqn of the
work, a final payment shall be made to the CONSUL TANT, which, when added to any
payments previously made, shall compensate the CONSUL TANT for the portion of work
completed.
14. INDEMNIFICATION/HOLD HARMLESS.
14.1. The indemnification and defense obligations specified in this Section 14
("Indemnity ObUgations") have been mutually negotiated and shall survive the
expiration " abandonment, or termination of this Agreement. The Indemnity Obligations
shall exten~ to claims that are not reduced to a suit and to any claims that may be
compromi~d prior to the culmination of any litigation or the institution of any litigation.
lnspectior:i, acceptance or payment by CITY of or for ~oy Services performed by
CONSUL TANT shall not be grounds for avoidance of any Indemnity Obligations.
14.1.1. Professional errors and omissions. For any losses that arise from
any error, omission , negligence or other malpractice in the exercise of CONSUL TANT's
professional judgment in the performance of architectural, landscape architectural.
engineering, or land surveying services such that RCW 4.24.115 would apply,
CONSUL TANT shall defend, indemnify, and hold the CITY hannless from all such
losses to t~e extent caused I or alleged to be caused, by any violation of law I including
state , feder;:al or municipal law or ordinance, or negligent act, omission, breach of
contract, or willful or intentional misconduct of CONSUL TANT. The obligation of
indemnity 1.tnder this subparagraph does not, however, extend to losses caused by the
negligence (whether sole, concurrent or contributory) of the CITY.
14.2. In any and all claims against the CITY by any employee of
Professional Services Agreement for Tourism Marketing/Advertising -Page 6 of 14
CONSULTANT, the indemnification obligations set forth above shall not be limited in
any way by any !Imitation on the amount or type of damages or compensation benefits
payable by or for CONSUL TANT under the applicable workefs or workmen's
compensation, benefit, or disability laws (including but not limited to, the Industrial
Insurance laws, Title 51 of the Revised Code of Washington). CONSUL TANT expressly
waives anyimmunity 'CONSULTANT-might have under such laws, and, by entering into
this Agreement, acknowledges that this waiver has been mutually negotiated.
15. INSURANCE.
15.1. The CONSUL TANT shall procure and maintain for the duration of the
Agreement, insurance against claims for injuries to peraons or damage to property
which may arise· from or in connection with the performance of the-work hereunder by
the CONSULTANT, Its agents, representatives, employees or subcontractors·.
15.2. CONSULTANT'S maintenance of insurance as required by the Agreement
shall not be' construed . to limlt the liability of the CONSULT ANT to the coverage
provided bY. such fns4rance, or otherwise Omit the CITY)S recourse to any remedy
available at'law or In equity.
15.3: Minimum Scope of Insurance. CONSULTANT shall obtain insurance of
the types described below: ·
15.3.1. Automobile Liability insurance covering all owned, non-owned,
hired and leased vehicles. Coverage shall be written on Insurance Services Office
(ISO) form CA 00 01 or a substitute fonn providing equivalent liability cove~ge. If
necessary, the poli~y shall be endorsed to provide contract liability coverage; and,
1:5.3.2. Commercial General Liability insurance shall be written on ISO
occurrence·;form CG 00 01 and shall cover liability arising from premises; operations,
Independent contractora, and personal injury -and advertising injury. The CITY shall be
named as an additional insured under the Consultant's Commercial General Llabllity
Insurance policy with respect to the work performed for the CITY; and,
15.3.3. Workers' Compensation coverage as required by the Industrial
Insurance laws of the State of Washington; and
15.3.4. Professional Liability Insurance appropriate to the CONSULTANT's
profession.
15A: Minimum Amounts of Insurance. CONSUL TANT shall maintain the
following insurance limits:
15.4.1. Automobile Liability insurance with a minimum combine'd single
limit for bodily injury a~d property damage of $1,000,000 per accident.
Professional SeNices Agreement for Tourism Marketing/Advertising -Page 7 of 14
15.4.2. Commercial General Liability insurance shall be written with limits
no less than $1,000,000 each occurrence, $2,000,000 general aggregate.
15.4.3. Professional Liability Insurance shall be written with limits no less
than $1,000,000 per claim and $1,000,000 policy aggregate limit.
15.5, Other Insurance Provisions. Toe insurance policies are to contain, or be
endorsed to contain, the following provisions for Automobile Liability, Professional
Liability and Commercial General Liability insurance:
15.5.1. The CONSULTANT'S insurance coverage shall be primary
insurance with respect to the CITY. Any insurance, seff-insurance, or insurance pool
coverage maintained by the CITY shall be excess of the CONSUL TANT's insurance
and shall not contribute with it.
15.5.2. The CONSULTANT's insurance shall be endorsed to state that
coverage shall not be cancelled, suspended or materially changed by either party,
except after thirty (30) days prior written notice by certffied mail, return receipt
requested; has been given to the CITY.
15.5.3. Any payment of deductible or self-insured retention shall be the
sole responsibility of the CONSULTANT.
15.5.4. The CONSULTANT'S insurance shall contain a clause stating that
coverage shall apply separately to each insured against whom claim is made or suit is
brought, except with respects to the llmits of the insurer's liability.
15.6. Acceptability of Insurers. Insurance is to be placed with insurers with a
current A.M. Best rating of not less than A:VII.
' 15.7! Verification of Coverage. CONSULTANT shall furnish the CITY with
original certificates a,:id a oopy of the amendatory endorsements, including but not
necessarily limited to the additional insured endorsement, evidencing the insurance
requirements of the CONSUL TANT before commencement of the work.
15.8. Cancelation. No cancelation of the foregoing coverage shall be effective
without thirty (30) days prior notice to the CITY.
16. APPLICABLE LAWNENUE. This Agreement shall be construed and interpreted
in accordance with the laws of the State of Washington, and in the event of dispute the
venue of any litigation brought hereunder shall be Kittitas County.
17. Nonce. All communications regarding this Agreement shall be sent to the
parties at lfle addresses listed below, or at such other address as given pursuant to this
Section, arid shall be effective on the next business day if sent by registered or certffied
mail or deposited with an overnight delivery service.
Professional Services Agreement for Tourism Marketing/Advertising -Page 8 of 14
City of Ellensburg
City Manager's office
501 N. Anderson
Ellensburg, WA 98926
Kittititas County Chamber of Commerce
609 North Main Street
Ellensburg, WA 98926
18. ENTIRE AGREEMENT. The written terms and provisions of this Agreement,
together wi~h all referenced Exhibits, supersede all prior verbal statements of any officer
or other representative of CITY, and such statements shall not be effective or be
construed as entering Into or forming a part of, or altering In any manner whatsoever,
this Agreement. The entire agreement between the parties with respect to the subject
matter hereunder is contained in this Agreement and the referenced Exhibits.
19. PRIORITY OF DOCUMENTS. In the event that the language and provisions of
this Agreement are contrary to or conflict with any language or provisions set forth in
any exhibit to this Agreement. the language and provisions of this .Agreement shall
control, and the contrary or conflicting language or provisions of the exhiblt(s) shall be
disregard~~ an~ shaH be considered void.
l
20. MODIFICATION. No waiver, alteration, or modification of any of the provisions
of this Agreement shall be binding unless in writing and signed by a duly authorized
representative of CITY and CONSUL TANT.
21. ASSIGNMENT. Any assignment of this Agreement by CONSUL TANT without
the prior written consent of CITY shall be void.
22. WAIVER. A waiver of any breach by either party shall not constitute a waiver of
any subsequent breach.
23. THIRD-PARTY BENEFICIARIES. There are no third-party beneficiaries to this
Agreement,
24. EXHIBITS AND SIGNATURES. This Agreement, including its exhibits,
constitutes the entire Agreement, supersedes all prior written or oral understandings,
and may only be changed by a written amendment executed by both parties. The
following exhibits are hereby made a part of this Agreement
Exhibit A -Scope of Work
Exhibit B -Metrics for Evaluation of Performance
Exhibit C -Budget for Each Task
Professional Services Agreement for Tourism Marketing/Advertising -Page 9 of 14
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of
the day and year first written above.
CONSULTANT:
By: ~ '
Printed /J t,_
Name: Ulilij!Oc.Gu f@,
Title: CED
Tax ID#: _______ _
THE CITY OF ELLENS \URG:
By: C;1& I
Printed () -Z-J \l
Name: \D 6\t'0:-: V · 'l },
THle: ~1~
ATTEST: ~
Clerlc
Approved as to Fann:
~m:v
Profesalonal Services Agreement for Tourism Marketing/Advertising -Page 10 of 14
EXHIBIT A
SCOPE OF WORK
The Chamber agrees to provide the following seNlces and engage in the following
activities in .support of the City of Ellensburg tourism development effort:
1. Hire Tourism Director
a. To serve as a direct report to the Lodging Tax Advisory Committee,
attending monthly meetings to provide updates and reports on
marketing activities and where promotions are being done.
b. Prepare an 8/lnual marketing plan to present to the L TAC at the
beginning of each year.
c. Serve as liason to members of the tourism industry and event
organizations.
d. Prepare the City's applications to the Lodging Tax Advisory Committee
for funding.
e. Submit a monthly accounting of expenses incurred.
f. Obtain, analyze and apply dat,9 related to tourism-related activities in
such a manner as to aid the review of the effectiveness of City of
El/ensburr, tourism development efforts.
g. Submit quarterly reports to the City about. services completed and the
state and effectiveness of tourism promotion efforts. As requested, but
at least twice during the year, present such reports in person to the City
Council.
2. Website Maintenance and Social Media
a. Maintain, including periodic updates as needed, a public web site that
promotes City of Ellensburg tourism and provides information for
visitors
b. Manage, maintain and update on a regular basis, social media used for
tourism purposes.
c. Track web site traffic statistics including, but not limited to, page views,
unique visitors, search terms, entry and exit pages.
3. Collateral Materials
a. Develop promotional materials
i. Brochures
ii. Maps
iii. Press Kits
iv. Video Clips
v. Photo Ubrary
b. Distribute Ellensburg tourism information and literature in Ellensburg
and in other markets
c. Maintain stock and periodically review the effectiveness of El/ensburr,
racks and rack locations.
Professional Services Ag~eement for Tourism Marketing/Advertising -Page 11 of 14
4. Marketing and Advertising
a. Administer and oversee Ellensburg tourism promotion efforts to
promote the City's events, attractions, fscilit/es, and destination
downtown, Including
i. marketing campaigns,
ii. advertising,
Iii. brochures,
iv. solicitation of conventions and meetings,
v. participation in trade shows, and
vi. other activities agreed to by the parties from time to time.
5. Signage
a. Staff the entryway and directional signage oommittee when meetings of
the committee are recommended by the City.
Professional Services Agreement for Tourism Marketing/Advertising • Page 12 of 14
Assessment:
EXHIBIT B
METRICS FOR EVALUATION
Performance will be assessed by the Ellensburg Lodging Tax Advisory Committee
based upon information provided by the Chamber which ,ivill include:
1. The Star Report of hotel/motel occupancy
2. Organic Search
3. Form Fills
4. Engagement Rates
5. In addition to the goal for Lodging Tax receipts to increase by five percent
(5%) annually overall Ellensburg Lodging Tax revenue will be compared with
previous year receipts.
6. Sales tax summary for tourism based business categories (to be supplied
monthly by the City).
Professional Services Agreement for Tourism Marketing/Advertising -Page 13 of 14
,· l Work Item
: MARKETNG & ADVERTISING
I
j ~ebslte Maintenance
Collateral Materials
Marketing & Advertising
Tourism Strategy 5 year plan/Implementation
Director of Tourism .
Contract Adminlstratio~ (L&I, Insurance, Ac:c:t:g,
~kta Fees)
EXHIBIT C
BUDGET
Unit Cost
Lump Sum $1083.33/mo
Lump sum $2500/mo in 2019
$2666.67 /mo in 2020
Lump sum
Lump sum
Lump~um $3916.67/mo I~ 20t9
$4166.67/mo in 2020
Lump Sum
Total Collateral -Mate,rlals
I -·--·----. --TOT AL CONTRACT . ' ; , __ ,. _____ _ ___ ,.--
Professional Services Agreement for Tourism Marketing/Advertising
2019 2020
ludpt Budget
$13,000 $13,000
$30,000 $32,000
$154,680 .$171,353
$50,000 $20,000
$47,000 $50,000
$52,000 $50;000
$.346,680 $336,885
-$~~-~!.6~~ $336,885
-Page 14 of 14
TOURISM PROMOTIONS AGREEMENT
Between the City of Cle Elum
and
The Kittitas County Chamber of Commerce
This Agreement Is made and entered Into this 23rd day of October, 2018, by and between the
Kittitas County Chamber of Commerce, hereinafter 11 Chamber," and the City of Cle Elum, a
municipal corporation, hereinafter "City."
WITNESS THAT:
WHEREAS, the City and the Chamber seek to cooperate in the provision of tourism
development services for the community; and
WHEREAS, the Chamber Is qualified and willing to continue providing such services to the City;
NOW THEREFORE, for and In consideration of the mutual covenants and promises of the parties
hereinafter set forth, it Is asreed as follows:
A. Chamber's Obligations. The Chamber agrees to provide the following services and engage In
the following activities in support of the Cle Elum tourism development effort:
1. Establlsh, operate and maintain a Visitor lnformatJon center for the purpose of
greeting visitors, dlsplaylng promotional brochures, offering assistance, and
answering requests for tourism and visitor information. Hours of operation will be
Monday -Friday from 10 a.m. to 4 p.m., and Saturdays between the hours of 10 a.m.
and4 p.m.
2. Ensure that Chamber personnel and volunteers receive regular visitor Information
training.
3. Distribute Cle Elum tourism information and literature In Cle Elum and in other
markets. Maintain stock and periodically review the effectiveness of Cle Elum racks
and rack locations.
4. Develop and maintain a separate web site devoted entirely to Cle Elum tourism.
5. Develop and implement external publlc relat1o·ns throughout City attractions,
facilities, and events.
6. Submit monthly reports to the City about services completed and the state and
effectiveness of tourism promotion efforts. As requested, but at least twice during
the year, present such reports in person to the City Council.
7. Submit a monthly accounting of expenses incurred for reimbursement.
8. Obtain, analyze and apply data related to tourism-related activities In such a manner
as to aid the review of the effectiveness of Cle Elum tourism development efforts.
l
B. City's Obligations. The City agrees to provide the following services and engage in the
following activities in support of the Cle Elum tourism development effort:
1. Assign a member of the City staff to serve as liaison and contact with Chamber
representatives In support of the Implementation of this agreement.
2. Make payment from the City's Lodging Tax Fund to the Chamber for the provision of
its services based upon the budget included In 'Exhibit A -Tourism Services Budget'
which is made a part of this agreement. Payments for those budget Items shown in
'Exhibit A -Tourism Services Budget' for Visitor Information Services shall be made on
a monthly basis. Payment for the services and products covered by this agreement
shall be on a reimbursable basis to the Chamber for costs incurred. Budget lines in
NExhibit A-Tourism Services Budget" are approximate. However, payments made
by the City to the Chamber under this agreement shall in no event exceed the total
amount shown on the budget In 'Exhibit A -Tourism Promotions Budget' of $106,000
without the prior written agreement of the parties.
C. Additional Obligations. The parties further agree as follows:
1. The City, and any agents and employees of the City, in the performance of this
agreement, shall act In an Independent capacity and not as officers or employees or
agents of the Chamber. Likewise, it is agreed that the Chamber, and any agents and
employees of the Chamber, in the performance of this agreement, shall act in an
independent capacity and not as officers or employees or agents of the City.
2. This agreement is not assignable by either party in whole or in part without mutual
written agreement of the parties.
3. All of the provisions of this agreement shall extend to and be binding upon and inure
to the benefit of the heirs, executors, administrators, successo~, and assigns of the
respective parties hereto.
4. It Is mutually understood and agreed that no alteration or variation of the terms of this
agreement shall be valid unless made In writing and signed by the parties hereto, and
that no oral understandings or agreements not incorporated in this agreement shall be
binding on any of the parties.
5. Both parties agree that in fulfllllng the terms and conditions of this agreement that
neither shall discriminate on the basis of race, creed, color, national origin, age, sex,
marital status, or the presence of a physical, sensory or mental handicap.
6. This agreement is a contract for services. The Chamber remains a private nonprofit
association of business and professional people, and the Chamber's acceptance of
this contract does not result In Chamber membership, or convey the benefits of
Chamber membership, to non-members.
7. The Chamber's membership directory, web page, displays and other Chamber
referral services remain the property of the Chamber and its members, and listing is
·at the discretion of the Chamber.
8. The term of this contract shall be for one (1) year, from January 1, 2019 through
December 31, 2019.
9. Either party may terminate this agreement after giving ninety (90) days written notice
of Its intent to terminate.
2
IN WITNESS WHEREOF, this agreement has been executed by and on behalf of the parties on
the day and year first above written.
KITTITAS COUNTY CHAMBER OF COMMERCE
J A ,w\/).. w--. ...-V-31 ~
C.E.0,
3
CITY OF CLE ELUM
Jay McGowan
Mayor
Job Title: Director of Economic Advancement
Status: Full-Time/ Salaried/ Exempt
Salary Ranae: $50,000 -$68,000 dependln1 on qualiflcatlons and tenure
Department: Economic Development/Tourism
Reports to: Chief Executive Officer
SUMMARY
/J Hachment f
Responsible for all economic development Information and related services in Kittitas County. The Director
assists businesses and connects them with federal, state, re1lonal and local proarams. This Includes servfn1 as
the county's primary economic development contact, administering the ADO requirements. To promote
economic development by marf<etlng Kittitas County as a visitor and event destination through programs
which Include advertising, community relations, promotions and visitor services.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Serve as the primary contact for the county as ADO.
o Attend required trafnlnss, conferences, etc.
o Complete ADO reporting requirements
• Assist county businesses seeking to start, maintain, or expand. This includes:
o Knowledge of economic development programs and services
o Meet with and asslst1n1 businesses
o Advise potential new/startup businesses
o Knowledge of properties and landowners.
• Assist out-of-county businesses seeking to relocate to the county.
o Meet with and assfst1111 businesses from out of the county.
o Anange sight visits; working with other economic development contacts.
• Publlclze the Chamber's Business Development services. This includes:
o Oversee updates to Chamber website.
o Publicize services offered to Include but not limited to
• Relocation Packet, promotions of the county
o Create business planning events, socials, networking
• Job creation/job fair
• Technology trends
• Networkina/referrals
o Create workshops that focus on but not ltmlted to:
• Local, state and federal regulations
• Government advocacy
• Track available economic development/tourism grants and opportunities:
o Opportunity Zoning
o .09 Funding County
609 North Main Street, EJJensburg, WA 98926 (509)925-2002 "'-ww.kittitascountychamber.com
o Yakima County's Development Association Partnership •enterprise Olallenge.,
o Lodging Tax Contract of Services -Ellensburg, City of Cle Elum, County
• Coordinate and nurture communications and relationships among the Chamber and its tourism related
members, City and County administrators.
• Future Development -develop tourism education presentations or workshops for use within the
county, and work via press releases and personal contact to promote the county in a positive light
nationally, regionally, and locally. This Includes editorial content In national magazines, newspapers,
biogs, websites, and 1V promotion.
• Research and develop comprehensive marketing strategies, aimed at increasing travel through the
area.
• Work with the hospitality industry to Increase room occupancy throush advertising strategies, stay
packages, trainins and other methods.
• Collect pertinent travel research and report findings.
KNOWLEDGE & SKIL15 NEEDED
1. Outgoing personality who enjoys people
2. Writing, readina, and analytical skills
3. Public relations and marketing experience
4. Some data entry skills, competence with office management software
5. Strong customer service attitude
6. Organizational skills and attention to detail
7. Reliable transportation
PHYSICAL REQUIREMENTS
1. Must be able to lift up to 25 pounds
2. The employee Is occasionally required to stand; walk, climb stairs, and stoop, kneel, crouch or crawl.
JOB SPECIFICATIONS
1. Advanced writing, reading, arithmetic and analytical skllls required.
2. High school diploma/equivalent required.
3. Internet communication skills.
4. Strong customer service skills required In order to communicate effectively with all levels of management,
bus iness and govemment offices/ ·
5. Excellent organizational, attention to detail, follow through and problem-solving skills required.
6. Experience in planning special events/meetings.
7. Must have reliable transportation.
WORK ENVIRONMENT
• The work environment characteristics described here are representative of those that an employee encounters
while performing the essential functions of this job. Reasonable accommodations may be made to enable
Individuals with disabilities to perform the essential functions,
• White performing the duties Of 1hls Job, the employee Js oc~slonally exposed to moving mechanical parts and
fumes or airborne particles. The noise level In the work environment is usually moderate.
609 North Main Street, Ellensburg, WA 98926 (509)925-2002 www.kittitascountychamber.com
DISCLAIMER: The above statements are intended to descnbe the general nature and level
of work being performed by individuals assigned to this position. They are not intended to
be construed as an exhaustive list of responsibilities, duties and skills required by personnel
so classified.
Employee Signature Date
Chief Executive Office Date
609 North Main Street, Ellensburg, WA 98926 (509)925-2002 www.kittitascounfychamber.com
Job Title: Business Development Coordinator
Status: Full-Time / Salaried / Exempt
salary Range: $41,600-$43,000 depending on qualificatlons and tenure
Department: Economic Development/Tourism
Reports to:. Chief Executive Officer
SUMMARY
To support the Chamber's core mission of business development through the coordination business attraction
and retention related activities, and serving as a secondary point of contact for the Economic Development
team.
ESSENTIAL DUTIES AND RESPONSIBIUTIES:
• Serve as the secondary contact for the county as ADO.
o Attend required trainings, conferences, etc.
• Assist countv businesses seeking to start, maintain, or expand. This Includes:
o Knowledge of economic development programs and services
o Meet with and assisting businesses
o Advise potential new/startup businesses
o Knowledge of properties and landowners.
• Assist out-of-county businesses seeking to relocate to the county.
o Meet with and assisting businesses from out of the county.
o Arrange sight visits; working with other economic development contacts.
o Serve as "property expert" for the Chamber. Manage and update KCCC's property data base
under the supervision of the Director of Economic Advancement. Update building and site
availability on a monthly basis internally for KCCC's website and externally with state
Department of Commerce. Scrub property Information annually for accuracy and designated
featured properties quarterly.
• Track available economic development/tourism grants and opportunities:
o Opportunltv Zoning
o .09 Funding Countv
o Yakima County's Development Association Partnership ·Enterprise Challense"
• Aid In ~he production of a semi-annual newsletter. This Includes satherlng pertinent Information,
drafting and formatting articles, and disseminating to the appropriate industry list.
• Participate in various external and Internal meetings and events that require KCCC staff support and
Involvement. This may Include Chamber functions, Centerfuse meeting and other pos~ible functions.
• Other duties as assigned.
609 North Main Street, Ellensburg, WA 98926 (509)925-2002 \\'Ww.kittitascountychamber.com
KNOWLEDGE & SKILLS NEEDED
1. Outgoing personality who enjoys people
2. Writing, reading, and analytical skills
3. Publlc relations and marketing experience
4. Some data entry skills, competence with office management software
s. Technically sawy (ability to use online resources for research)
6. Strong customer service attitude
7. Organizational skills and attention to detail
8. Reliable transportation
PHYSICAL REQUIREMENTS
1. Must be able to lift up to 25 pounds
2. The employee is occasionally required to stand; walk, climb stairs, and stoop, kneel, crouch or crawl.
JOB SPECIFICATIONS
1. Advanced writing, reading, arithmetic and analytical skills required.
2. High school dlploma/equlvalent required.
3. Internet communication skllls.
4. Strong customer service skills required in order to communicate effectively with all levels of management,
business and government offices/
5. Excellent organizational, attention to detail, follow through and problem-solving skills required.
6. Experience in planning special events/meetings.
7. Must have reliable transportation.
MINIMUM REQUIREMENTS
• Bachelor's degree with significant coursework in business administration, economics, marketing or public
relations.
• Relevant work experience In development authority, chamber of commerce, business development or research .
• Superior recommendations from prior employer(s)
• Professional chamber or authority, marketing, research or public relations work experience preferred.
WORK ENVIRONMENT
• The work environment characteristics described here are representative of those that an employee encounters
while performing the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
• While performing the duties of this Job, the employee Is occasionally exposed to moving mechanical parts and
fumes or airborne particles. The noise level In the work environment is usually moderate.
DISCLAIMER: The above statem.en1B are intended to descnl>e the general nature and level
of work being performed by individuals assigned to this position. They are not intended to
be construed as an exhaustive list of responsibilities, duties and skills required by personnel
so classified.
609 North Main Street, Ellensburg, WA 98926 (509)925-2002 www.kittitascountychamber.com
Employee Signature Date
Chief Executive Office Date
. 609 Nm1h Main StTeet, EJJensburg, WA 98926 (509)925-2002 www.kittitascou.ntychamber.com
l
Job Trtle: Commercial Property Manager
Status: Part llme/Hourly/Exempt
Hours: Monday-Friday 9:00 am-5:00 pm with evenln1 and weekend work durlna events
Salary Ranae: $14.00 -$16.00 dependlna on qualifications and tenure
Department: Economic Development/Real Estate
Reports to: Chief Executive Officer
Summary
The commerclal Property manager wlll help organize and coordinate administration duties and office
procedures. Their role is to create and maintain a pleasant work environment, managing the day-to-day
financial operations of the property, including finding and piecing qualified tenants, and they ensure the
property is In good working order.
Ultimately, Property Manager should be able lo ensure the smooth running of the office and help to
Improve Catalyst Co-working procedures and day-to-day operation.
Responsibilities
Tenant Relations -responsibilities include scheduling meetings and appointments, making office supplies
arrangements, greeting visitors and providing general administrative support to other departments (by
request. depending on availability).
Develop rental agreements, selects qualified tenants, and collects deposits and rents.
Enforces terms of rental agreements, resolves tenant complaints, end oversees eviction
proceedings If necessary.
Create and maintain office policies.
Facilities Management-schedules maintenance and repairs, negotiates contracts with vendors, regularty
Inspects property to ensure It Is In good W'Orklng order, end quickly resolves emergency maintenance
Issues.
Marketing -keeps properties occupied with qualified tenants through advertising, lead follow up, property
showings for prospective tenants.
Schedule meeting and appointments for the meeting rooms in all locations.
Plan In-house or off-site activities, llke parties, celebrations.
Coordinate social media, blog and outreach marketing for catalyst locations (local publications,
Art Walk, & by other requests.
Knowledge & Skills Needed
• Familiar with applicable local, state, and federal laws and regulations
609 North Main Street, Ellensburg, WA 98926 (509)925-2002 www.klttitascountychamber.com
• Strong Interpersonal & business communication skills
• High level of organization and attention to detail
• Competence with office management software
• Knowledge of financial reporting
Physlcal Requirements
1. Must be able to lift up to 25 pounds
2. The employee is occasionally required to stand; walk, climb stairs, and stoop, kneel, crouch or
crawl.
Job Specifications:
1. Advanced writing, reading, arithmetic and analytical skills required.
2. High school diploma/equivalent required.
3. Internet communication skills.
4. Strong customer service skills required In order to communicate effectively with all levels of
management, business and government offices/
5. Excellent organizational, attention to detail, follow through and problem-solving skills required.
6. Experience in planning special events/meetings.
7. Must have reliable transportation.
Work Environment:
• The work environment characteristics described here are representative of those that an
-employee encounters while perfonnlng the essential functions of 1his job. Reasonable
acoommodattons may be made to enable ln dlvfduals with disabilities to perform the essential
functions .
• While performing the duties of this job, the employee is occasionally exposed to moving
mechanical parts and fumes or airborne particles. The noise level in the work environment is
usually moderate.
DISCLAIMER: The above statements are Intended to describe the general nature and level of wort<
being performed by indlvlduals assigned to this position. They are not Intended to be construed as
an exhaustive list of responslbllttles, duties and skills required by personnel so dasslfled.
Employee Slsnature Date
Chief Executive Officer Date
609 North Main Street, Ellensburg, WA 98926 (509)925~2002 www.kittltascountychamber.com
KITT C.O
CHAMBER ·OF
COMMERCE
ORGANIZATION
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RCW 82.14.370
Sales and use tax for public facilities in rural counties.
RCW 82.14.370 (3)(Ni) "Economic de.velopment office" means an office of a county. port
districts, or an associate development organization as defined in RCW 43.330.010,
which promotes economic development purposes within the county.
Attachment H-
. . ..... ~-. ·---/
BOAKD OF COUNTY COMMISSIONERS
COUNTY OF K.l'ITITAS
STATE OF WASHINGTON
RESQLUJ]ON
NIK: 2016• Q/1
IN THE MAffD OJ" APPROVAL OP TRI KJ'M'ITAI A YAKIMA COUNTIES
COMPREHENSJVE ECONOMIC PEV&LO.PMENT STIU.~Y.
WJIEREASs Kittitas County and Yakima County and its public and private pmtners want to
stralgthen and divcniify the regional economy;
wuraus, dn'oloplna a Compn:beDliw Econm;alc Devo~t 8tndelY (CEDS) for the
rqlon will help manlal re10urces and drive eftactive partnmhips;
WHIRM8' a <.,'EDS wffl 1180 help the re,ion aatn ltfontion ud tupport for apecif"ee projeots wilh lhe
fednral liconomic 0oveio,,.aen1· Adminislrldan;
WHl'«us, the two COUDly CEDS will be driven by I broadly repretelltltlvo local steerins
committee:
WIIERl,\S: Affral public fontm1 will be held to generate input and interat in the CEDS plan;
WHEREAS= an extensive out~ procas will be adminiatm,d to 1pedficaJly request that
inten:s&od jurildlo&lona and ellaible nonprofit uaopiatk>nl IUbn,ft ocononuc development
pn>Jecta for prioritization and inollllion within tho CBDS;
WHER&A.St 1he CBDS plan will heJp reestablish a two county Economic Devolopment District
that can holp implement thi1 important plan; and
WHERgAS: i1 is benefidal to maintain the CBDS so thu the Economic Development
~illration (BDA) cm comi~ OGOJIODlic illVOlhnCDtt within our reaioni
NOW TJBREFORJ; 81 IT RESOLVED 1hat the Kittitu Coamty Boll'd of ConuniKio~ adoplS
the A>llowins document (at11chmcnt A) as the fina1 CEDS plan for 2016 -2019.
DA TED this I 9th day of January, 2016 at Ellembura, W11ihinaton.
Oaty Berndt, Comm' • ISSIOner
Excerpts from the Yakima ~nd Kittitas Counties Regional
Comprehensive Economic Development Plan -?015
Provide asslltlnce to expa"4lng or troubled r:ompe~les ln
an effort to suppott jobs and private Jnvestment wtthln
Yaldma County.
YCOA, k1ttttas
Chamber, South
Central Wortcrun:e
Council . ,.... . .
' . ' ..
6 • I ~ .. • -. • •: . . , ... . ,
Market the reaton as a business location ustrw e· YCOA, Kittitas
t1ewsletters, websnes prospec:ttna trips, pubk relations and Chamber, Port
oth:,er stra~les. dlstrk:11
• • ... ~ • • I • • • • • • J ~ • ,~tontenf"9-~~-----. ' . .. . . ._..,.. d.,._-~· ·==.!jail · ·--..._., '. ..... ioN'll.&;f' 'a· • ·· ~,.,. an . , '~ ,• "T'4" • , . !l • I • .,~.'fir~ . • . , • , .... ~ II~ 1,id ·~ . fn htt11 · · . . ' . . ' ~ ... , . . . ~: . " -' ... ~"·-.. ·. ·-
~· • -• ~ I • 1,. •• ' • -~ •• • 'L . • . T" -.. • .. -;
VQ)A, l<Jttttas Implement cooperatlYe markettnc Initiatives that raise the Chlim.,.r, ~ort
reslon's Jmase and reputation as a business locetlon .,...rlcts
Stay in contact with site selection professionals throush e· YQ>~ "1ttttu
newslelte _rs, c:Jtreet man. 1111d spedet trtr,s or events. O..mber
t,ri-.mem bumess planmnt~ ~ ~rs and
eme bt.1$~ In~ ,nd
0
Ve_, eountres
tnvestfpte the feaslbJUty of expandtna exlstlrw business
plan a>ntests and other initiatives that support
entrepreneurs end emet'llnl businesses in ttie two county
reaton
·:m»A,CWU
YCDA, Kittitas
Chamber, local
Colleaes&
UnJversttles
I ,'
~ l .mulU, UJedt,w~lQWn ,..11 Jt\C4iblttOJ Prptt1m In -Ktttlte:s Cha~. --5 CQi,nty.ah~~lb~ opp(ll'tunftla tofmsilcm,eht ttils . t~ thy of
~· ·~ Yakima ~nty. · . .. _v-'~r:tM
Orpnlze and offer periodic seminars for entrepreneurs and
established businesses that provide help In the areas of
flnenc:e, m1rbtln8, management, getting started, etc.
·,mptement stratestes to help local employens attract
tedmlcal and p~esslon1I employees to Central
W.Shln n. .
Develop business education partnerships for IC-12 and
postsecondary schools
YCDA,SBDC,
SCORE, Ellensbuq
Downtown
Association, RCDR,
Kittitas Chamber
YCDA,, Kittitas
a.amber
ESD 105, YCDA,
scwoc.cwu.
Klttttu Chamber
... ~ .
Implement a series of to~I seminars to support key local YCDA,, Kittitas
Industry clusters find tlMilr key emplayees. Chamber, SCWDC ""'*'~---~ -~ ~~8"(1 .. · . . . :: ; .' ·:
suppc,,t adUlts lnthe,nns1tton to new. ~~pportllnltlet . ·~ ···..-' .
ltu,fefl)an~ ~ ·. . : . ~-: ·. -. . · . ·: · ·· .. , .. . . .
Increase technical trafni,w opportunities by expanding the
Yakima Vocational Tedmk:al Skills Center and bulldtng a
satellte facllity In Sunnyside.
Initiate a Machining Apprenticeship Program to provide In
depth training to the areas Incumbent wor1c:force and
support the state's 1arospace Industry
VVTECH, Yakima
School District
~'/fech~t,:ial
~ute.jPTt)
vvcc
.. · ..
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Fund a.pproprlate Infrastructure prOjects with each Cquntv's
0.0!* s~'-5 tax fu'ldlna dedicated towards economic
development prqJects
Incorporate local breweries and dlstlfferles Into promotional
end ~ourlsm marketing lnltiatlyes.
·, .
~--_ , ·. -~ . -:• .
I-• . ' ,~ oil rotnbtJlt ,A1'r~urlsm 'and hoft.,.i..J ........ .... .,..... ... ..,., p . ,.. ,.,. ~ .. ,~ll''""~ .... "if
·W~tb,e ~OP. . . .
~ . . ..
Pursue securing funds to make Improvement to falrarounds
and other landmark facilities In the region to enhance their
capablffties to support enhanced tourism.
1, 2, 3, 4, 6
1,2, 6
...
' >
11
unds,
5(j
..
Assess and Inventory t'1e Ctty's current retaJI offerlnss and Oty of Yatdma, ~ a recruitment and marlcetlng siratesv for downtown Ellensburg
.._11 redevelopment. ==~
• ·:': •. :: ·: ; •. :,.; .. ·:-~v ·-. ·_., · .. -. . .-I '~'.,,,:·_,'._':·.: OtyofYaldma,
~e:•·~-~eviffltttla~-wtU.~ ,~P·-~-· Ellensburg ~~-~--.d-.s· :·. ,,t_ :·,;·-. ~: ••• · , ... Downtown
: · . . ,_ • · · : : , · : · · .'·, · ., . · .. --. Assodatlon
Oetennln, possible locations for paoo, platas and a
pemMtnent location for an annual farmer's maricet that
enhances overall downtown revltalfultlon efforts.
Develop m1rf<ettn, and promotional materials that hJghhlht
downtown a~ neighborhood business dev,tlopmen1
opportunities.
Implement planned Infrastructure Improvements that
support North 1st Street Revttaf111tlon
Qty of Yakima
Oiy of Y•ktm·1,
Elensburg
Downtown
Assoclation
'. ,.
Q&J. of'ij,:tlJ>n ~IP. . ,
·~
City of Yakima
14
. ·.·
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.. ·.
4
8
51
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In acmrdance wl~h EDA guldellnes, annual reports detaHins progress achieved on economic
development activities wlll be prepared. The yearly reports wlll effectively adjust the CEDS as
~ to anticipate new opportunities, address neVJ Issues, identify new projects and
strategies and remove finished projects and strat egJes.
Since the CEOS Is a IMns document, annual reports wlll provide details regarding the previous
year's efforts toward defined goals. key objectives will be tracked and _,next step~ will be
statff for the coming year. These projected plans wtll continue to Identify specific projects,
estimated costs and tlmeframes, funding mechanisms, responslble parties, and project
partners.
The following performance measures wlll be used to evaluate how well stratqles and projects
are producing desired outcomes and Impacts for the Kittitas Yakima region.
GOAL ONE: Support the Retention and Expansion of
ReslDIIII austen and lndlistrt•
• Number of new Jobs aeated
• Number of Jobs retained
• Increase In private Investment
• Number of key companies receiving In-depth
counseling (4 or more hours)
• Number and$ value of key industry/business
capital expansion projects
• Number and types of Federal and State
Investments secured to support spedflc duster or
Industry collaborative Initiatives
o $ loan capltaf packqed to suppon expanding businesses
e $ value of tax credits secured to support expanding businesses
GOAL Two: Support Smafl Business success and Ennpren1unhlp
• Number of new ventures creeted
• Number of workshops offered for smaH business and entrepreneurs
o Number of small businesses receiving ln~h counsellq (4 or more hours)
52
#-t I I
• Number of jobs creeted bv small businesses rec:efvlns help from Intermediaries
• Number and types of Federal and State Investments secured to support smaH business
development
• $ Increase In private Investment from expanding s~1U businesses
o $ loan capita! packaged to support expandl111 businesses
GoAL THREE: Develop• Wortd aau Wortforce
• Number of ~panles lnvestlns In a.estomlzed worlcfon:e tralnlns
• Number of employees participating In customized traJnq adMtles
" $ value of company Investments In a,stomlzed worker training
• $ value of funds secured for general or customized worllforce tralnlns
• Number and type of new tralnlng/educatJon dearu prosrams encl certtfates
o Number •nd types of federal and State Investments secured to. support workforce training or
developmen~
• Number of STEM 81"1duates from area colleges and technical schools
• Number of dlsadvantlled workers successfullv placed Into Jobs
GoM. fOUR: Invest In Cllpll:al Faclllliu and
lnfruttucture
• Number and types« Fedenl and State
Investments niade to support specific
companies or prepare for economic
development opportunities
• Number and$ amount of funded
water/sewer Improvement projects
• Number of new Jobi created
• $ private Investment tr'81ered
11 Number of acnlS of Industrial property Improved or readied
GOAL FM: Promote Towlsln end Develop Visitor Amenities
• N11mber of vlsttorl using websites, vlsllor centers, etc.
o $ value of pubtldty senerated In support of u,urtsm amenities and attraction$
• # days of r.onventlons/meetlngs booked at key public facllltles
o Number of events aeated/supported & estimated eoonomk: Impact
• Increase In overall economk Impact from vlsltor spend!•
' •J I ,A
G~SIX: Enhance Downtown and Neflhbo,hood Busln• Dlstr1ct Vltlllty
• Number of businesses started or recruited to tarpted business districts
• Number of companies expandinl within tat'Beted business districts
• Number of key companies receMna ln--depth counselfn8 (4 or more
hours)
• Number of events created/supported & estimated economic Impact
• Number of new Jobs created
• Number and$ amount of Federal and State Investments In revitalization
projects
• Number of Jobs retained
c $ Increase In prtvate investment from expandins businesses
The Yakima and KlttJtas County CommlSsions wlll maintain a CEDS committee or use the Board
of a regJonal Economic Development District to evaluate the CEDS plan on an annual basis. The
group Will update performance measures as necessary based upon actual experience with plan
Implementation.
54 ·
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