HomeMy WebLinkAboutResolutionPFAgmt2020_ChamberofCommerceKITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
AGENDA DATE:
ACTION REQUESTED:
AGENDA STAFF REPORT
November 5, 2019
Request to Approve a Resolution for the 2020
Distressed County Sales and Use Tax
Infrastructure Improvement Program
Agreement with Kittitas County Chamber of
Commerce.
BACKGROUND: Kittitas County Conference of Governments
(COG) met on September 4, 2019 to review the
2020 submitted applications. COG
recommended awarding $92,000 to the Kittitas
County Chamber of Commerce. This
Agreement is the final step in the award
process.
INTERACTION: Public Works; Kittitas County Chamber of
Commerce
RECOMMENDATION: Approve & Sign the Resolution and the 2020
Distressed County Sales and Use Tax
Infrastructure Improvement Program
Agreement.
HANDLING: Return one (1) original to Public Works
ATTACHMENTS: Resolution; 2020 Distressed County Sales and
Use Tax Infrastructure Improvement Program
Agreement
LEAD STAFF: Mark Cook
Director of Public Works
BOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION NO: 2019 -
RESOLUTION TO APPROVE THE 2020 DISTRESSED COUNTY SALES AND USE TAX
INFRASTRUCTURE IMPROVEMENT PROGRAM AGREEMENT WITH THE KITTITAS
COUNTY CHAMBER OF COMMERCE
WHEREAS: The 1999 Legislature did pass RCW 82.14.370 Sales and Use Tax for Public
Facilities in rural counties; and
WHEREAS: These funds may only be used to finance public facilities serving economic
development purposes in rural counties and finance personnel in economic
development offices in the State of Washington; and
WHEREAS: The 2020 Distressed County Sales and Use Tax Infrastructure Improvement Program
Agreement with the Kittitas County Chamber of Commerce has been executed by
said entity with funding available January 1, 2020; and
NOW, THEREFORE BE IT RESOLVED: The Kittitas County Board of County Commissioners
hereby approves the attached 2020 Distressed County Sales and Use Tax Infrastructure Improvement
Program Agreement with the Kittitas County Chamber of Commerce.
ADOPTED this 5th day of November, 2019.
Attest:
❑ Clerk of the Board- Julie Kjorsvik
BOARD OF COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
Cory Wright, Chairman
Brett Wachsmith, Vice -Chairman
❑ Deputy Clerk of the Board- Mandy Buchholz
Laura Osiadacz, Commissioner
2020 DISTRESSED COUNTY SALES AND USE TAX INFRASTRUCTURE
IMPROVEMENT PROGRAM AGREEMENT
BETWEEN KITTITAS COUNTY AND KITTITAS COUNTY CHAMBER OF
COMMERCE
This Contract, dated , 2019 is made and entered into by and
between KITTITAS COUNTY ("County"), a subdivision of the State of Washington, and
KITTITAS COUNTY CHAMBER OF COMMERCE ("Funding Recipient").
WHEREAS, the purpose of this Agreement is to provide for public facility
construction and foster economic development opportunities within Kittitas County;
NOW THEREFORE, in consideration of the terms and conditions contained herein,
or attached and incorporated and made a part hereof, the County and the Funding
Recipient mutually agree as follows:
Section 9. Scope of Work.
a. Funding Recipient shall provide the services and staff described in its Application
for Funds submitted to the Council of Governments, attached hereto as Exhibit "A"
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Funding Recipient shall
furnish the following as required to perform the services, described in Paragraph (a)
above, in accordance with this Agreement: Personnel, labor and supervision;
technical, professional and other services. All such services, property and other
items furnished or required to be furnished, together with all other obligations
performed, or required to be performed, by Funding Recipient under this Agreement
are collectively referred to herein as "Services."
Section 2. Payment.
a. As full compensation for satisfactory performance of the Funding Recipient Services,
the County agrees to pay Funding Recipient the sum of ninety-two thousand dollars
($92,000).
b. Additional payment terms: The County will make payment to the Funding Recipient
only on a reimbursement basis, as receipts for any items including marketing and/or
advertising are submitted to the County.
c. Requests for reimbursements must be submitted to:
Kittitas County Public Works
Attn: Joyce White
411 North Ruby, — Suite 1
Ellensburg, WA 98926
io ce.white co.kittitas.wa.us
Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement 1
Page
d. Reporting requirements of your events will be required on prescribed forms from the
Kittitas County Public Works Department.
Section 3. Performance by Funding Recipient.
a. Funding Recipient shall not (by contract, operation of law or otherwise) delegate or
subcontract performance of any Services to any other person or entity without the
prior written consent of the County. Any such delegation or subcontracting without
the County's prior written consent shall be voidable at the County's option.
b. Funding Recipient shall at all times be an independent Funding Recipient and not an
agent or representative of the County with regard to performing the Services.
Funding Recipient shall not represent that it is, or hold itself out as, an agent or
representative of the County. In no event shall Funding Recipient be authorized to
enter into any Agreement or undertaking for or on behalf of the County. It is
understood that the Funding Recipient and the Funding Recipient's staff and
employees are not employees of the County and are not, therefore, entitled to any
benefits provided employees of the County.
c. Funding Recipient shall comply with all applicable laws, ordinances, rules,
regulations, orders, licenses, permits, and other requirements, now or hereafter in
effect, of any govemmental authority (including, but not limited to, such requirements
as may be imposed upon the County and applicable to Services). Funding Recipient
shall furnish such documents as may be required to effect or evidence such
compliance. All laws, ordinances, rules, and orders required to be incorporated into
agreements of this character are incorporated into this Agreement by this reference.
Funding Recipient agrees to obtain all required licenses and permits, and further
agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Funding Recipient agree that in fulfilling the terms and
conditions of this Agreement neither shall discriminate on the basis of race, creed,
color, national origin, age, sex, marital status, or the presence of a physical, sensory,
or mental handicap.
e. The Services shall at all times be subject to inspection by and approval of the
County, but the County's making (or failure or delay in making) such inspection or
approval shall not relieve Funding Recipient of its responsibility to perform the
Services in accord with this Agreement, notwithstanding the County's knowledge of
defective or non -complying performance, or the substantiality or ease of discovering
the same. Funding Recipient shall provide the County with sufficient, safe, and
proper facilities and equipment for such inspection and free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Funding Recipient
shall promptly fumish the County or its designee, or such Federal or State auditor
with such information related to the Services as may be requested by the applicable
govemmental entity. Funding Recipient shall preserve and maintain all financial
records and records relating to performance of Services under this Agreement for six
(6) years after contract termination. For such duration after the County makes final
payment of compensation due hereunder, Funding Recipient shall provide the
County access to (and the County shall have the right to examine, audit and copy,
Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement 2
Page
with or without notice) all of Funding Recipient's books, documents, papers and
records related to the Services or this Agreement.
g. Funding Recipient understands and acknowledges that Funding Recipient is solely
responsible for its own reporting and accounting of all state, federal, social security, and
local taxes, of every nature, arising from Funding Recipient's performance of this
Agreement. All compensation received by the Funding Recipient will be reported to the
Internal Revenue Service at the end of the calendar year in accord with the applicable
IRS regulations.
Section 4. Release Indemnity, and Hold Harmless.
The County assumes no liability for the Funding Recipient's actions under this Agreement.
Funding Recipient releases and shall defend, indemnify, and hold harmless the County, its
officers and employees, agents, representatives, attorneys and/or volunteers, from and
against all claims, costs, liabilities, damages, and expenses, (including, but not limited to,
reasonable attorney fees) which arise or may arise or be alleged to arise out of or by
reason of this Agreement including:
• Any fault, negligence, strict liability or product liability of Funding Recipient in
connection with the Services for this Agreement;
• Any lien asserted upon any property of the County in connection with the Services
for this Agreement;
• Any failure of Funding Recipient, or of the Services, to comply with any applicable
law, ordinance, rule, regulation, order, license, permit and other requirement, now or
hereafter in effect, of any governmental authority; or
• Any breach of or default under this Agreement by Funding Recipient.
Section 5. Compliance with Public Records Law.
a. In compliance with Washington's public records law, the County will retain copies of
any documents associated with this Agreement, which may be required by law
unless legally exempt from such retention, for any applicable legally required
retention period.
b. In the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability
of any documents under federal or state public records laws, the County shall
provide notice to Funding Recipient pursuant to Washington's public records act,
chapter 42.56 RCW, to allow Funding Recipient to seek a court injunction.
c. The County specifically shall not be liable to Funding Recipient for the County's
release under public records laws of any documents not protected by trademark,
copyright or other law.
Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement
Page 3
Section 6. Industrial Insurance Waiver.
With respect to performance of this Agreement and as to any claims against the County, its
Additional Insureds, officers, agents and employees, the Funding Recipient expressly waives
its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act,
for injuries to Funding Recipient's employees and agrees that the obligations to indemnify,
defend and hold harmless provided in this Agreement extend to any claim brought by or on
behalf of any employee of the Funding Recipient. This waiver is mutually negotiated by the
parties to this Agreement.
Section 7. Insurance and Endorsements.
a. The County may require through a request in writing that the Funding Recipient
provide the County with a certificate, binder, or policy of liability insurance,
acceptable to the County in an amount specified by the County.
b. Such liability insurance shall be such as will protect Funding Recipient, its
employees, agents and representatives, from all claims, losses, harm, costs,
liabilities, damages and expenses arising out of personal injury (including death) or
property damage that may result from performance of the Services or this
Agreement, whether such performance is by Funding Recipient or any of its
employees, agents or representatives.
c. Should the County require such 'liability insurance, the Funding Recipient agrees to
provide proof of insurance prior to commencing performance of this Agreement.
d. Copies of the County's written request and the insurance documents provided by
Funding Recipient shall be attached to this Agreement and by this reference will be
made part hereof.
e. Where insurance is requested by the County, all liability insurance policies shall be
endorsed to include the County as an Additional Insured and shall stipulate that the
insurance afforded by the policies shall be primary insurance, and that any
insurance, self-insured retention, deductibles, or risk retention trusts maintained or
participated in by the Parties shall be excess and not contributory to any other
insurance maintained by the County. Funding Recipient shall furnish the County a
certificate of insurance with Endorsement as evidence that the required policies are
in full force and effect.
Section 8. Termination.
The County may, by written notice thereof to Funding Recipient, terminate this Agreement
as to all or any portion of the Services not yet performed, whether or not Funding Recipient
is in breach or default. Upon receiving such notice of termination, Funding Recipient shall,
except as otherwise directed by the County, immediately stop performing the Services to
the extent specified in the notice. In the event the County terminates the Funding
Recipient's Services, the Funding Recipient is obligated and hereby agrees to refund to the
County all monies paid for Services not yet rendered by the Funding Recipient, if any, as of
the date of the notice of termination.
Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agmemeent
Page 4
Section 9. Miscellaneous.
a. Funding Recipient shall not (by contract, operation of law or otherwise) assign this
Agreement or any right or interest in this Agreement without the County's prior
written consent.
b. This Agreement embodies the entire Agreement between the County and Funding
Recipient, and supersedes any and all prior oral or written communications, proposals,
conditions, promises, representations, or understandings regarding the Services. No
change, amendment or modification of any provision of this Agreement shall be valid
unless set forth in a written amendment to the Agreement signed by both parties.
c. Notice for any purpose under this Agreement, except service of process, shall be
given by the Funding Recipient to the Kittitas County Commissioners and the Kittitas
County Public Works Director, 411 North Ruby, Suite 1, Ellensburg, WA 98926. For all
purposes under this Agreement, any notice by the County to the Funding Recipient
shall be given to the Funding Recipient's address provided on the signature page.
Notice may be given by delivery or by depositing in the U.S. Mail, first class, postage
prepaid, certified mail, return receipt requested.
d. The section and paragraph headings of this Agreement are for reference
convenience only and are not intended to restrict, affect or be of any weight in
interpreting or construing the provisions of such sections or paragraphs.
e. This Agreement may be executed in one or more counterparts and by facsimile,
each of which will be deemed an original, but all of which together will constitute one
and the same instrument.
Funding Recipient warrants to the County that the individual signing on Funding
Recipient's behalf has the requisite power and authority to enter into and to perform
Funding Recipient's obligations under this Agreement. Funding Recipient further
warrants to the County that Funding Recipient has made no misrepresentation or
misleading statement in connection with this Agreement, and is not in violation of any
applicable law, ordinance, or regulation the consequence of which will or may
materially affect Funding Recipient's ability to perform its obligations under this
Agreement.
g. If any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions
or applications which can be given effect without the invalid term, condition or
application. To this end, the terms and conditions of this Agreement are declared
severable.
h. The exclusive venue for any action brought to enforce this Agreement or any of its
terms shall be in Kittitas County, State of Washington.
Distressed County Sales and Use Tax Infrastructure Improvement Progmm Funding Agreement $
Page
KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
Cory Wright, Chair
Brett Wachsmith, Vice- Chair
Laura Osiadacz, Commissioner
Dated:
ATTEST:
Clerk of the Board
APPROVED AS TO FORM:
Deputy Prosecuting Attorney
KITTITAS COUNTY
CHAMBER OF COMMERCE
RepreseNtatiW
C*WA"W of CtA'nrWC.F-
6-Ele�., Wa °fib
Address
(60q)012-S.IWZ 00 2T
Telephone
Dated: loll 112CA q
Distressed County Soles and Use Tax Infrastructure Improvement Program Funding Agreement
Page 6
J*9e; 2019
Mttitas county Department of PWWM works
Distressed County Sales and Use Tax Grant ProMm
411 N Ruby St, Ste *1
Elienebum WA 96926
JUL 15 20110
RE: DFstreesed County Sales and Use Tax Grant Application — Economic Development Offiim Pommel
To Wham It May Concern:
Please find enedosed a eampleted application for the Dwh esaed County No and Use Tkx Grant Program with the
foIIawing attac ments:
• Att A — continued answer to question #g
• Attachment B — ADO Chad Template/Perfo rrmance Targets
• Attacbme nt C — Chamber Economic Marketing Outline for ADO Scope of Work
• Attachment D — ADO CeafifiCation, RCW 43,W.o8o
• Attaehment E — Local fwWhg Agreements
• Amt F —Jab D on/Org Chart
• Attachment G — RCW 82.14.97
• Attachment H — Kittitas County Resolution No. 2016-024 and exempts fmm the Yakima and Mtn Ooh
Rqoonal ConPraheiWwa Economic Drmlopmnent Plan
• Attachment I — Etaerft firm the 2009 T.I.P. Strategies Report
Additionally, I have included with this submittal 12 copies of the completed application with attachments as requested
in the application.
Thank you for this opportunityand for coneidcring this grant request. Please do not hedtato do eontaet me if you have
any questions.
any McGuffin
Chief Executive Officer
609 N Bain street CONNECT WITH US
Ellensburg, WA 98926 MtesCowdyChamber.own
(888) 925.2204 (509) 925-2002
Kittites County
Department of Public Works
DISTRESSED COUNTY SALES AND USE TAx APPLicATION FOR
lG+ CONOMIC DEVELOPMENT OFFICE PERSONNEL
The Distraeed County $ales and Use Tax supports improvements to Infrastructure systems that
foster economic development In Kittltaa Coynty as well as providing funding for personnel In
economic development offices. The goal Is to create economic opportunity through local
Inv eft
APPLICANT INFORMATION
Applicant: _KITTITAS COUNTY CHAMBER OF COMMERCE
Cone Nem: AMY_MCGUFFIN CEO
Address: 609 N MAIN STREET
Address:
Cfty: ELLENSBURG WAZIP: 98926
Telephone: 509.925.2002 EXT 27 FAX: NIA
E -mall address: AMY@KITTITASCOUNTYCHAMBER.COM
Office Location: ELLENSBURG Jurisdiction Population: 46,157
Funds Request Staffing for economic development department W help assist startups, exisitng or expending
businesses including business recruitment and relocation in Kittitas County.
APPLICA'ITION THRESHOLDS
Applicant Requirement:
Check -off:
1. The request is to provide funding for personnel in an economic devsloprrrent office In
Kittitas County.
W] 2. Distressed County funds are not being substituted for other funds that are already seauhxL
10 3. Applicant has submitted only one application this round.
v i 4. The Iocallreglonal economic development organization has been Informed of this request.
Proposed Budget:
Funding Sources
Distressed County Funds Request:
*Other Funding Sources:
Federal (Iist sources):
State (list sources): WA State
Department of Commerce
Local Government (list sources):
Municipal Lodging Tax and Tourism Funds
Other (list sources):
Member dues, Program Sales and Events
Project Total:
Amounts
92,000
Funding Secured?
Oyes / no 91
ayes / no
$50,000 Dyes / no
$816,996
$547,350
$1,5069346
**Distressed County Fund Matching Ratio: 93.89%
Ayes / no 0
✓0 yes / no F1
*Note: You must include documentation for all other funding sources listed (i.e. grant
requests, award letter nota; fwations, legislative resolutions, etc.).
"Note.- Your Distressed County Fund matching ratio must beat least or greater than 10%
in order to qual fy for funding consideration. The COG will not consider any requests which
do not provide at least 10% matching f tads from a local source.
6
PROJECT NARRATIVE
1. Request Description: Please describe the work this position will perform. Include a Job d4scription and
any other pertinent Infornnatlon.
These funds will be used to help fund staffing for the Kitt Co Chamber of Commence Economic
Development Department. The core functions of the department are to provide assistance to the
businesses that are looking to locate within the county, to provide assistance to those businesses
already doing business here. and to assist individuals who are looking to start a new business.
The department also tracks and maintains Information pertinent to the business community such
as incentives, grants, and demographics. Multiple staff members share responsibilities to support
and accomplish these functions and tasks. The funds requested will also support staffing,
management and operation of the two catalyst Co -working Spaces in Ellensburg and Cie Elum.
2. Is this a new position for your organizedon? If so, please describe wiry this position is needed. if not,
wiry Is it a necessary for this fund to continue to support this poshlon'7
The positions and related support staffing described above currently exist, but are not fully funded
through other revenue sources. The Kitt Co Chamber of Commerce is the only countywide
organization offering businesses technical assistance, assistance with the site selection as well as
business start-up assistance. As the County's designated Associate Development Organization
we maintain an inventory of business resources, track Inoentives, make business referrals to the
State and Federal Departments of Commerce and are responsible for reporting all activity to the
State Department of Commerce. We regularly conduct surveys with local businesses to keep kap
wish the local trends and uncover barriers that Inhibit economic vitality.
3. Will your organinddh be capable of supporft this position in the future without support from this fund?
Please describe your pian and Include target dates for implementation end completion. If no plan is
ouNenW In place and/or no plans are feeing made, please exptaln why.
No, the Kltt Co Chamber of Commerce cannot continue to support its current efforts of
business recruitment, retention and asslstanoe without Umm funds. The State Legislature
realized this and provided a provision in RCW 82.14.370 section 3 c(III) to fund an "economic
development office". The legislature also recognized the importance of consulting with a
local authority on economic development In making the decisions for use of these funds in
RCW 82.14.370 section b 'in implementing this section, the count shall consult with cities,
towns, and port districts located within the county and the associate development
organization serving fire county to ensure that the expenditure meets the goals of chapter
130, laws of 2004 and the requirement of (a) of this subsection." (Please see attachment A
for remainder of answer)
4. Will this position serve the needs and/or Interests of Multiple Jurisdictions and/or organimuons? Please
explain In detall.
Yes, we worts throughout all of Kittitas County and with all of the municipalities. We are currently working
closely with the Sate Department of Commerce on local business assistance and funding opportunities.
Through our business retention and start-up efforts we provided 64 businesses that were looking to
located within Central Washington, starting a business, or expanding a current business. Additionally,
we were part of 9 alta visits to Kittitas County specifically. By conducting surveys and hosting industry
round -tables we have been able to identify some of the Issues facing our businesses and channel them
to the appropriate city, county or state entity. We continue our partnerships with the local munlclpalitles,
Centeriuse (formerty EBDA), Central Washington University, the Ellensburg Downtown Association, Cie
Elum Downtown Association, SBDC and the Yaldma Development Association with projects like Cie
Elum Main Street Revitalization, Downtown Master -plan, the Enterprise Challenge Business Plan
Competition and small business incubation through the Catalyst Co -working spaces.
5. What goals and deliverables have you set for this position? Haw will you measure success?
The goals for the Kitt County Chamber of Commerce Economic Development department are
attached and our success will be measured by the some performance measures/targets as
reported to the State Department of Commerce which is reported quarterly. (Please see
attachment B for sample of ADO requirements; please see attachment C for Marketing outline
provided as a requirement for the State Department of Commerce)
B. Indicate E the proposed position is consistent with the following applicable state, regional and local plana
and priorities for economic development. Nesse include the pertinent sections of the respective plan(s)
as juatificallon. please explain In detail how this position is compatible with the plan(s):
7 Overall Economic Development Plan — Officially Adopted Jan 19, 2016 KC BOCC
❑ Community Action Plan (or other community -basad plan) — Officially Adopted
W1 Other 2009 TIP Strategies
7. How will this position meet the economic development goals of the County and region?
The staff members supported by this funding will continue to work on the implementation of
the Kitt Co Chamber of Commerce's comprehensive economic development strategy (CEDS)
which has been adopted by reference in the County's Comprehensive Plan and Resolution
2016-014. It was also commented on and endorsed by Incorporated cities within Kitiitas
County during the county involvement phase of the CEDS.
The Kitt Co Chamber c f Commerce is encouraged by the goals that are being referenced in
the March 2019 Kitt Cc Comprehensive Plan Draft for the regions Economic Development
plans. The staff members supported will work to implement such goals of the County Staff
and Board of County Commissioners.
8. Describe arty research your orpanizetlon hoe conducted which shows the need for this position. Please
Include Me data upon which your claimp sro bood for our rw4m.
A 2009 analysis prepared by T.I.P. Strategies of Austin, Texas concluded that successful
economic development efforts in the county would require double the current staffing, or 4
full time positions. If anything, that need is even greater today. Business assistance at the
local level has always been critical, which Is why the State Department of Commerce
established the ADO designation and the Federal Economic Development Administration
formed Economic Development Districts. Another Kitt Co Economic Impact Analysis was
completed by Herbert Research Inc. In September of 2010. Both studies reached similar
conclusions in that the most eff olive form of business assistance comes from local sources
that understand the business environment and know the local development and business
regulations.
Submit the original application to:
Kittitas County Department of Public Works
411 N. Ruby, Suite N1
Ellensburg, WA 98926
Applicant Certification
Certification is hereby given that the informadon provided is wcurate and the applicable wachnients are
complete and included as part of the application package.
I certify that application thresholds are met at the time of application.
R
CM
Sign re of Officid Representative
Sponging Agency
(If Applicable)
Signature of Agency Representative
Typed or Printed Name
-rlks-kavity
Date
Date
Date
Associate Economic Development Organization Notitcation
The organization listed below has received notification of this application as demonstrated by the
signature of the organization's representative.
.....�.r
-r /Saw
Date
Kittitas County Department of Public works Receipt of Application
Signature of Kittitas County DPW Representative
Typed or Printed Name
Date
10
KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS
DISTRESSED COUNTY INFRASTRUCTURE IMPROVEMENT PROGRAM
APPLICATION DUE DAM
FY 2020
Distressed Cmmty Sales and Use Tax Application for Economic Development Office Personnel:
Applicants are invited to appear at the COG meeting when the project's criteria is reviewe&
APPLICATIONS DUE
2020 Am&ation due Date
COG MEETING DATES
COG Meetings
July 15, 2019 ....... ................................................August 2019 COG Meeting
**Funding available January 1, 2020
Attachment A
(Continued answers to questions)
Question 3 cont.: Over the past biennium we have seen continued efforts both in the State and Federal
funding for economic development. At the Federal level, the SBDC office only has one office to serve
three counties. This year we continued to strengthen our relationship with the Yakima County Economic
Development Association to eliminate areas of overlap on regional Issues that will strengthen businesses
throughout Kittitas County. By creating more efficiencies and looking regionally where it make sense,
we are able to provide a greater level of service to our business community without causing them any
undue burden. Additionally, we have revitalized our relationship with local agencies that will provide
support to each other for the purpose of recruitment to the area. Our partnership with Centerfuse,
formerly EBDA, we will have additional staff to support in the of forts of attracting businesses to Central
Washington. Through that relationship, Foreign Trade Ione partner Port of Moses Lake has now been
revived and being put to use to help assist manufacturing companies in our County to defer rising costs
of tariffs that become a hardship for companies in Kittitas County.
It f Achm er+ t�
r10rT# t+
epartment of i
Office of Economic Development & Competltl enggs
Associate Development Organization
Grant Contract Development
Template
Biennium 2019-2021 - (July 1, 2019 -June 30, 2021 )
*FY20 — (07/0112019 — 06/3012020)
FY21 — (07/01/2020 — 06/30/2021)
*Fiscal Year = FY Revised (05/28/19)
The intent of RCW 43.330.080
'The legislature finds that economic development success requires coordinated state and local efforts.
The legislature further finds that economic development happens at the local level. County -designated
associate development organizations serve as a networking tool and resource hub for business retention,
expansion, and relocation in Washington. Economic development success requires an adequately funded
and coordinated state effort and an adequately funded and coordinated local el%rt. The legislature
Intends to bolster the partnership between state and local economic development efforts, provide
increased funding for local soorgmic development services, and increase local economic development
service effectiveness, efficiency, and outcomeC" [2007 c 249 § 1.]
Please return the completed template to gdoQMmmerce.wa.gov by June 15, 2019. Once we have your
information we Wit develop your c ontrad and send it to you for signature. If you have any questions
piease contact Diana Divens at 380-7254187 or ado@commerce.wa.00v
"Fiscal Year = FY Revised (05/28/19)
Each ADO will enter Projects into the Sales Foroe ADO Portal under the Projects tab. Commeroe WIG
use this system of reporting to provide numbers to the Legislature in the Priorities of Government (POG)
quarterly reports.
ADO —Required Metrics
M
of Commerce
Required Metrics -- Results Washington andloir Leglslathre Repordng
for Projects via Salesforce ADO Portal
ADO will'Identlfy and describe Projects and buslnesses in the Selesforos ADO portal.
Portal will have selections to define the type of business (e.g. recruitment, retention, expenslon. start-ups)
will tally totals to report aggregate metrics for the following every quarter to the legislature:
• Number of businesses sited, retained, expanded, or startups
• Number of jobs created
• Number of jobs retained
• Amount of investment generated
• Average amusl wage of crested jobs (in dollars)
• Amount of new state tax dollars generated
Please submht the completed template to Diana Divens at: ado0commerce.waxov
Also, please remember to attach your Marketing Outline (Marketing Plan) for the biennium.
*Fiscal Year= FY Revised (05/28/19)
• Number of businesses requesting assistance—Prov4de a target
16
32
for FY20 and FY21.
• Number of follow-up EriterimAms with businesses—Provide a
24
48
target FY20 and IFY21.
4. READINESS A CAPACITY BUILDING
Readiness & Capacity Building The purpose of readiness and capacity building is to raise the living standards and to
improve the quafty of life for all citizens in a community. It is a comprehensive initiative tc improve all aspects of a
community's interdependent human infrastructure, social infrastructure and physical irifrastructure. It seeks to build initiatives
around shared values, opportunities, problems, threats and conoems, Posibve change begins with creating shared vision
that can be transformed into reality by goals, objectives and action plans. It encourages leaders to amid conflicts of interest,
seek consensus and disengage from activities #hat might benefit one group or individual at the expense of others, It also
Involves consensus building that looks for the best solutions rather than politically expedient or popular It is directed towards
increasing a community's leadership capacrty for solving problems. Leaders in community initiatives are shared so that
responsibility and commitments are encouraged among broad base of the population_ Leaders work to transform their
communities for the better and inspire others to do the some It is and educational process that helps atizen to understand
the economrc, social, political, environments and psychological aspects of various solutions. Readiness and capacity
budding is focused on action that improves communities by transfomung learning into peribi n ante.
Performance
Performance
Measure Targets
Measure Targets
FY 20
FY 21
• Number of engagements with other orgaribution and local
governments to increase community asseWcapaW Provide a
20
41D
target for 1FY20 and FY21.
Definition, This counts meetings, events, and contacts with other
groups and 'individuals where the purpose is to increase the
community's ability to grow and prosper economically
• Number of activities involved in within the community Provide a
target for FY20 and FY21.
24
48
Definition This includes fans, parades, global entrepreneur week,
business plan competitions, farmers markets, seminars, and other
structured activities involving the community In which the ADO is
involved in planning, ogani¢ing sponsoring or coo -sponsoring
*Fiscal Year= FY Revised (05/28/19)
• Current Marketing Outline with work items and tiamelirm on file?
Enter a"1" for FY20 and FY21(combined). i FY20 and FM
4tjw, r:9zr'Se)ti'.'is-ii :Z`
* F'!eas� Ai�i�� �'� �;� i ; r��F f rut! t'~., - �: r.. • •
#4i� :tii:'.a7E" �';l�.ii��.J` . �- Y•.�!i e"�,`+i: ! 1 r' . �t)�!:'#R': � i
2, BUSINESS RETENTION & EXPANSION ACT111lTIES:
Relerrtion & Expansion — Businesses retention and expansion (BRE) a a cone Program of any economic development
plan. These programs are designed to 1) retain or keep existing businesses In the community, and 2) provide assistanoe for
businesses to expend. Retention and expansion programs can be implemented at the local, regional and stabs levels in a
variety of ways. Some programs might focus on central business districts in downtown areas or on the commercial and
industrial areas where many smelt and medium-sized firms compmw a large portion of the employment base. Others may
focus on allocating resources to support specific industry or channeling resouroes to support economic dnreredootion
strategies.
*Fiscal Year= FY Revised (05/28/19)
Iaerbrirmrioe
Mei nure Targets
PM110,vI sine
Measure Targets
FY 20
FY 21
• Number of outreach interactions initiated with existing
35
40
businesses such as phone calls. site visits, or surveys. Provide
s target Mr FY20 and FY21.
• Number of follows -up Interactions initiated with existing
20
25
businesses- 9mldo a target for FY20 and FY21.
s. BUSINESS ASSISTANCE
Buslnees Assletarice (Including sta"ps) Small and emerging businesses generate wealth end provide a signftwu
Bounce of employment m today's high technology global economy. They stanulate job creations, develop crucial Innovations
in both products and services, and diversely the economic base, It is critical that communities' economic development
strategies dedicate resources to developing and promoting new business start-ups and establishing effecthre support
systems so these new businesses can grow successfully. A community that meets the needs of its entrepreneurs increases
its chances of lob growth within small businesses, and those gains translate Into a more vibrant community.
Perfonnanes
Performenre
Msaswe
Msssime
Targets
Targets
FY 20
FY 21
*Fiscal Year= FY Revised (05/28/19)
TABLE B
ADO - Performance Measures Tsr9 is
2019-2027 Biennium Grant Sc6in of Work
County: Klttltas
ADO Name: Weltas County Chamber of Commerce
FY20 - Fiscal Year 20 runs - (07/01/2019 - 06130/2020)
FY21 - Fiscal Year 24 runs - (07/01/2020 - 06/3012021)
1. RECRUITMENT& MARKETING ACTIVITIES
Recruitment & Marketing — Business attraction (recruitment and marketing) Is a means of oontributM to the economic
vitality of the community to enhance and dwff3iry the local tex base, to iricrease the number of fobs amiable to residents in
the community, and to improve the local quality of life. For communities to maintain and boost their economic vitality, they
must persuade businesses or investors to locate, expand or remain in the area rather than in a competing location,
Economic development marketing and attraction is not just selling business sites or attracting businesses, it is a means of
promoting the community as a viable location for economic activity. Marketing techniques to reach targeted audience and
attract potential investors could include advertising (e.g.,, electronic media, mailings, catalogs, magazine or crews Inserts or
supplements, directories, billboards. broadcasts (reft, television commercials, online advertwing)); publicity (a-g., press kits,
public official speeches, crews releases, public relations), promotional materials (e.g., trade exhibits, economic development
nawslelters, slWe and video presentations, brochures, fact books, webeites); direct mail (e g., letters, e-mail, postcards,
brochures); personal selling (e.g., trade fairs, trade shows, business envoys, events), email (e.g., electronic newsletters,
event invitations: announcements, links to your website for prospects); social media (e-g., Facebook Linkedln)
Performance Manure
Per[ormance
Targefs
Measure Targets
FY20
FY21
• Number of businesses contacts in&A d, site selector contacts
10
15
milliated and trade shows attended - Provide a target for FY20
and FY21.
Definition, The contacts should be unique or first-time oontiscts
during the grant year. Follow-up or repeat conteds throughout the
year should not be included in the count Web site hits should not be
included in tine count
Performance Measure
T
*Flscal Year = FY Revised (05/28/19)
PnwAding or fadlltong the provision of =wort aealabnce through workshops or one -on -ons eaaistance
ii�':1: ; �: tif!: �.�•I N'fii ii: l%ir�; i!. �. •si �11'� i;:' . `�+lri:t
We wr7V continue to work closely w*i ori local s)grart+ara, prfm&* h9y companies, and seek to adairess the
doftnges they low WE eN also continue cite -ons budness v1sJlW16n and round itabAn wM eWsd
oflkl A Pot+enilhl exporfers and the Pdrft of Seatt and Tacoma to Ilde Wfy needg barriers and potWM a►
sakftn to obsiaobe pmventi V g mwth Links to resouraw wilf be provided an ore' m9mVe and GOAD nue iD
providle referrals ib commerce, SBDC aft
8. Support for regional economlo research and regional planning afilorls to implement target industry sector
strategies and other economic development strato No, including cluster6based s&eftles. RMNiarch and
planning efforts should support increased living standards and Increased foreign detect investrneret, and be
aligned with the statewide economic development strategy. Regional associate development organimbons
ruin their mdeperdenoe to address local concerns and goals. Acbvities include:
PsrgaValting with the state board for community and technical colleges as created In ROW 210.80.0501 and any
community end bchnlad colleges in the coordination of the lob skills training program and the ousiomized training
program within tits region
i s�SA! "d -f,
Jr•L' Si !�` , •'17x1 `�J.'zri :�.', : LC _ i "qi ii•+f i;f.: f .'S:i•r '. ,' �: `h. =i .
We will continue working with the South Central Worldoros D mWopment Council, Central Washington
University and Yakima Valley Commundy College along with the Ellensburg School District, Kittites School
Drat, Thorp School D[etrict and Cie EluwRoslyn School District to integrate CTE Programs In the region
We refer leads and coordinate iMroduchons to pule and programs for businesses and for workforce
needs.
Partlolpab in development of a awff , Ide econornic development plan In conjunction with other governmental
jurisdictions and institutions
''�l:t:fr,'•: i;. J •ii" �'.'•r;I'i�!Ff... JL`YF.'1?ffW JIF. i .. .:� �., .0-lnTv ':: .r.r, yJ .
"i ' h ! . t : :Lct. 'I'+j. irl" s7:.:r:• i:.rr' . .: V?' S,: r'i "�l• iii
We will continue our extensive engagement in the cement comprehensive pian revision of Kittitas County,
City of Ellensburg. City of Cie Elum, and City of Roslyn. We will seek to make those plans more open to
business development and growth. and will seek to neat changing needs. The coordinaUcin of the county
wWa strategies in our current economic development plan, as well as other regional planning efforts by
project managing or participating In the processes.
--
*Fiscal Year= FY Revised (05/28/19)
Marketing Washington and local areas as excellent locations to expand or relocate a business and positioning
Washington as a globally oompetihve place to grow business. which may include developing and executing regional
plans to attract companies from out of state.
1 ' lk' F i, ��• i N.r �a :: "J,^.f 1• il'Jf: J('J' im'� yr' �'hr:;f.'ft=•4 .:: i!'+:vKiti •'IlL�1?S�l:l 'i..r •F'.
■.J .ti.:l rr: Y �:J' .i�J{; ;4 ( Yr' q!I�.i ! a � , ♦ 41: r •t i ,
We will pmvide the information through our website, brochures, social media campaigns, partnerships with site
seieclbom and similar organizations that promote Washington State and the Kittitas County, and at trade shows and
other stakeholder meetings Regionally via have developed the Central Washington Economic Development District in
coordination with the Yakima County Development Association Additionally, we are included in FTZ OMS with the Port
of Mases Lake. which will help support the promotion of manuracturing businesses in Washington State
Working with businesses on site location and selection asshitance
.:.'�..:'':�!:r i"•'l.•�., l+r'. .7..i'+i 1.'�r': �.f.:'iJti:... �1:- Vin. eP i�!�i',..;: .,;�'.-'.rr'�i;
We keep an Inventory of evelable property odes and their dwacbriefts, provided by our reel estate percners. We also comple
utilities, demographic, workfare, tax, permitting and Oomrurndy wdomietion that is shared wdh moreshad pathos in person, via email
and mad as requested Custamaed inror nation wdl be provided based onto needs or the prospixk" businesses.
Providing business retention and Mansion services throughout the county Such services must include, but are
not limited to, business outreach and mondonng efforts to identify and address challenges and opportunities faced by
businesses, assistance to trade impacted businesses in applying for grants from the federal trade adjustment
assistance for firms program, and the provision or information to busmesim on
• Resources available for micr ientorprize development.
• Resources available on the revitalization of commercial di kKft
• The opportunity to maintain lobs through shared work programs authorized under chapter RCW
iJ"i,r'�ih' %rt:r'#,'s•_.. l:F'•l�'•:;4':rF. S•J��YsFt: �Y!�Ci'. iJi�)1 i'/�11 t:kl�'S/!:�f�... tj,•;`� .d; G f/�'f':%X!�i'.•`:i tr'�• ^,rD,Cr"
We will continue to meet with local businesses and conduct periodic surveys to identity business trends,
challenges, and opportunities. WE vinll employ existing close ties (as a chamber of commerce) wdh local
businesses to identify trade impacted businesses and top provide assistance. To assist microenterprise
development, we will provide links an our webske and through personal introductions to organization that
offer such assistance Including the Department of Commerce, Washington State Miamenterprise
Association, Ellensburg Business Development Authority, SEDC etc.. Engagement with TIB. CERB, tim
local downtown association and other commerce programs will assist local communi GS with revItallzation of
commercial distracts. Job share programs will be highlighted in social media, websites, email newsletters, at
event with follow up to interested parties and conned them to the available resources.
Par llcipating In economic development stem -wide dismselons regarding gaps in business start-up assistance In
Washington,
G'rs `!i`7 !�i:' :')!J v�: ::+lf s.'7.`::1: -+.`�' ,;7RJ� '!` lr:t. ,i{'E";:•s 3i 1•_ •::!; ��:r;' {�.':}A
We w#1 spend ADO rneedngs, &yiasrly ht/EDA can0erence4 PedwOole rM h oWaftirs and conftnue to man Fwward
wdh the CenbW WavfilrWm Ecmww Devok pment Dkibld wadi Yakan Couri(r Dowkpnwnt AesomUm and Punt of
Moses Laker'.
*Fiscal Year c FY Revised (05/28%19)
Business Pian
Each ADO will describe their business plan and how it meets legislative reporting requirements which represents
Mo broad areas of work, direct assistance and support for regional economic research and regional planning.
TABLE A
ADO Business Plan Reporting ObOgations
2019-2021 Biennium
County: Kittites
Q Name: KN tas County Chamber of Commerce
I . Direct asr3islance, Including business planning, tD comparuee throughout the county who need Support to stay in
business, expand, or rebcata to Washington from out of state or other countries, Aas"istance must comply with
kwineas recruitment and retention protocols established m RCW 43.330.06 , and includes:
orking with the appropriate partners throughout the county including, but not limited t% local governments,
workforce development councds, port districts, community and technical Wages and higher education instrtuhons,
export aiesistence providers, impact Washington, the Washington state quality award council, small business assistance
programs, innovation partnership zones, and other federal, elate, and local programs to fadihate the alignment of
planning efforts and the seamiess delivery of business support services wdhln the entire county,
�ln "i":If L'Srl% vfJrg 1r�o� �., f-t�'•{•1 '.:� ;�bf`%ii 5, {SIl,.. ,:;, .:yej7:�-.., pis �, t. r.. } r+ int' .,f �'•r"
Wb wi N continue dnd pato pilon m current KOW Cour(! Crly of Effisnaburg, Cir of RiD*4% Cid► cf ICrtdtas and Clay
of Cie Elam cauriyorefaenslve plan revwons Also, vire wry ricarpanala those pkM oft mes> w with cu rpartrier
at kkncicx ft but not 1Nnllied tq cNy and county local govemmank Central ftdWoon UnhnarW, SISDC,
Cental WaslicWtorn E=aomre Development DvsM Washington State► Depwfinent of Commerce, Puget Sound
EraaW, IQflllas Connate ConservOo n Dir Wt WSU Extension, and ofTiae of Economic Dembpwnt EHena6ug
Buairwas Deevelopmerd Authority, Downtown Assodegavas and Meat Streetprograms} soclfaf awvx es provWrs,
arsmunding Part Di Kck and private sector busrnessea
l mWc ing Information on state and local penntiting processes, tax issues, export assist m, wtd other essential
information for operating, expanding, or locating a business in Washington.
We provide this knlbrmefib n dwough our webeft Wath *&of hnks for do caftipm AWed above, as wsN as wo
MftafmalaMsmouroffice In addhon we wN prowde public ou&em* via amat, news ardklesl social media, and
prasentabons at avant and at mee ft of service organ s (Rdery, Kt nils), elided oMmft and commw*
atakahoidera
*Fiscal Year= FY Revised (05/28/19)
Attachment A — Scope of Work
A. Required reporting by ADOs on performance measures listed below represent two broad areas of work
mandated by statute RCW 43.330.Qt3U
• Direct assistance, including business planning, to companies throughout the county who need support to
stay in business, expand, or relocate to Washington from out of stare or other countries. Assistance must
comply with business recruitment and retention protioc:ois established in RCW 43.330.052.
Support for regional economic research and regional planning efforts to implement target Industry sector
strategies and other economic development strategies, including cluster -based strategies. Research and
planning efforts should support increased living standards and Increased foreign direct investment, and
be aligned with the statewide economic development strategy. Regional associate development
organizations retain their independence to address local concerns and goals.
2. Deliverables:
A. The GRANTEE will describe to COMMERCE their business pian as outlined in Table A.
B. The GRANTEE and COMMERCE have negotiated the required GRANT performance measures that will be
used by the GRANTEE and COMMERCE to annually assess GRANTEE performance. These performance
measure targets are identified in Column (A) in Table B below. These performance measures are specific
deliverables under this GRANT.
Q The GRANTEE shall collect data and using the web -based information system provided by COMMERCE,
provide quarterly reports on all required data in Table B below Performance Measures and Table C
Outcomes below. These reports are a GRANT deliverable.
D. Only those activities identlfled in Table B "Perlbrmance Measure Targets" in "Column K will be used by the
GRANTEE and COMMERCE to assess achievement of `Perfornance Measure Tergal.
E. Summary of Best Practices Sheered and Implemented by the contracting organizations. Annual reports must
include the information to straw the contracting organizatlan's impact on employment and overall changes in
employment
Quaftft Reports will be outifnittod b toll n
October 1 S. 2019
January 15, 2020
April 18, 2020
July 9, 2020
Summary of Bed Cas S and Implemented submiltwd by the following ate:
July 9, 2020
*Fiscal Year = FY Revised (05/28/19)
Grantee Information
Grant recipient name (organization)
I Kittitas County Chamber of Commerce
Grant recipient name - Doing Business as W if applicable
n/a
Grant Redplent UBI number
801133921
Grant recipient fiscal year end date - month/date - examplel2131
17!31
Grant recipient mailing address
809 N Main Streets; Ellensburg WA 98928
Grant recipient physical address
809 N Main Street; Ellensburg WA 98928
Grant recipient representative name and title
Amy McGuffin, CEO
Grant recipient representative phone number
509.925.2002 ,
Grant recipient representative e-mail address
amy@kittftascountychamber.com
Name of person authorized to sign contract
Title of person authorized to sign contract
Amy McGuffin
CEO
Email of the person authorized to sign contract
amy@klttitascountychamber.cam
Name of the contact person within your organization for financial
Information: person submitting on-line A-19 requests and Match
reports
Amy MaGuf ln, CEO
Phone number of contact person for financial information
509.825.20x2 ext 27
Name of person(s) and email address you would like on our e-mail
distribution list
Amy McGuffin, CEO
amy@kitiitasoountychamber,com
List the Tr1be(s) you are working with in your county
Yakama Notion
*Fiscal Year= FY Revised (05/28/19)
The contract development templaW is designed to provide Commerce the Information required to
negotiate a oontrect with each ADO.
The template includes the following:
Grantee Information Page
t Scope of Worm, Attachment A
Table A Business Plan
t Table B Performance Measure Targets
Q Table C Results Washington Metrics
*Fiscal Year= FY Revised (05/28/19)
AKa(+m.ein f C
Chamber of Commerce of Kittitas County
Economic Development— Marketing Outline 2020/2021
This pian is structured to fulfill the requirements of our ADO contract with the Washington
State Department of Commerce and personnel funding from .09 county funding. Priority has
been given to the action items outlined in our departmental work plan that are "next steps" in
the implementation of the TIP Strategies Report and feasible to accomplish with existing budget
and stag The ADO requirements take time equivalence of one staff person to fulfill.
"Our Mission is to provide active leadership and achieve measurable results by creating a
business climate that supports job creation, business recruitment, retention and expansion
which increases the tax base and supports family wage employment.'
Marketing Plan Basis
"1 want a diverse and vibrant economy in Kittitas County"
• Partnerships
• Sustainable Family Wage ]obs
+ Economic Vitality
• Tourism
• Economic Diversity
+ Infrastructure Funding
Goal 1. Recruitment of Professional Service Businesses to Klttitas County
Research lists of professional service associations and contact their members about the
opportunities available for business in Kittitas County.
Develop a recruitment brochure that can be customized to target specific industries.
Redesign website including a streamlined business startup resource page.
Utilize DOC template and customize when responding to recruitment opportunity
announcements. Respond to all recruitment opportunities from DOC that are applicable
to Kittitas County. Maintain file of all recruitment opportunity announcements to
determine gaps In service that are feasible to address.
+► Assist clients with pre -permitting and permitting process and obtaining appropriate
licenses.
• Maintain an Inventory of available properties, Infrastructure: Power, Sewer, Water, and
Natural Gas, cable, Utilities, Broadband, Redundancy, Fiber and demographics.
• Participate and invest in regional economic develop marketing efforts with
organizations such as WEDA, AWC, AWB.
Goal 2. Provide Assistance to our existing Kittitas County Businesses to help maintain and
create employment.
• Conduct 10 business visitations per month giving priority focus to tier two businesses.
Visitations will be conducted to assess, workforce needs, gaps in service along with any
issues businesses are facing with state and local government. This information will be
used to determine next steps order to grow their employment base and expand.
• Promote NKLevel Course and Enterprise Challenge.
• Meet with businesses at their request to discuss their pians, needs and concerns.
• Track grant and continuing education opportunities.
Compile a list of traditional and non-traditional financing sources.
Maintain a list of business incentives.
• Create a list of referral resources (Center for Economic Vitality, SBA, SCORE, and
Workforce). Publicize labor resources.
• Coordinate with Membership Services to send business assistance Invites/outreach to
new members. Create leave -behind brochure outlining services and resources.
Goal 3. Foster a common vilsion and collaboration
• Establish regular meetings with City Manager, Elected Officials, Business Leaders,
Partner organizations such as EDA, Work Source, CWU, DOC, SORE, WEDA, SBA, South
Central Workforce Council.
• Re-establish Partners' Luncheons to discuss what is happening with the various major
employers, associations, municipalities, and county. Luncheons will Include Downtown
Association, KVCH, School Superintendents, a City Council Member from all
incorporated cities, a Commissioner, Work Source, Roslyn Revitalization, etc.
Send our newsletter to all partner organizations and invite submission of content.
Provide legislative agenda and work with AWC and AWB on legislative issues specific to
Cities.
Promote existing assets throughout the county and marketing messages for the county
to help encourage the branding and messaging for the sense of place.
Goal 4. Assist start-up businesses and entrepreneur to ensure their success.
Create and Maintain Inventory of existing businesses and industries
Maintain a Reference library and business resource inventory.
+ Utilize CEV Industry Snapshots as a component of outreach activity.
• Create a list of referral resources (Center for Economic Vitality, SBA, SCORE, and
Workforce).
• Assist business start-ups with business planning, marketing and financial planning.
• Help prepare business for financing.
Establish business start-up workshop series through CRAFTS.
Work to establish entrepreneurial/start-up program for Women & Minority Businesses.
Use social media to communicate relevant and timely information that supports
economic development mission.
o Ribbon Cuttings, business—related events, shop local program.
a Eblasts to businesses with relevant info for business owners, like projects,
funding resources, labor resources, training, etc.
Assoclate Development Organization Cer[ification/Designation Form
(For use by County officials.)
afFirmsl designates the Mil * S X00 04
(Name of County} (Name of ADO)
as the Associate Development Organization to coordinate economic development services for
the county under contract with the Washington State Department of Commence. Consletent
with statutory requirements:
1. LEE The prospective ADO is a non -pre ft organization.
OR
A public entity that has formed an authority or committee with full
operating authority to cavy out the duties of the ADO. It is Important to
recognize that this group would have Its own authority and budget, not just
the power to recommend actlonslplansfexpenses.
2. Economic development Is the primary mission of the prospecWe ADO,
and not just a secondary activity. This can be demonstrated with a written
mission statement In a brochure, web -page, newsletter, etc. It may also be
documented in the organizatlon's by-laws.
3. For economic interests In the county, this organization serves as a
networidng tool and resource hub for business retention, expansion, and
relocation In Washington.
4. This organization haaMll have the capacity during the perfod under
contract with Commerce to carryout work activities as detailed in RCW
43.330.080
This designation Is effective on the date signed below, and shall remain in effect for the 2019-
2021
01S-•2021 biennium (07!011201846/3012021). Please provide documentation of the County
executive or governing body's action designating the above4clentified organization as
-r
Signature Print Name
Title Date
PLEASE SUBMIT THIS FORM AND DOCUMENTAMN TO:
Diana Divans, Contracts Coordinator
Office of Boonomic Development and Competillveness
Washington State Department of Commerce
Post Office Box 42525
Olympia, WA 985042525
380-725-4187
Reviead (04/04/19)
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A Him'er)t -6
LT -2019 -01 -PSA -CHAMBER OF COMMERCE
PROFESSIONAL SERVICES AGREEMENT
This Agreement dated as of January 01, 2019 is made by and between Kittitas
County (hereinafter "the County') and Kittitas County Chamber of Commence (hereinafter
"Contractor"). The County and Contractor agree as follows:
General Conditions; Attachment #01 (Lodging Tax Application) Exhibit A
(Scope of Work); Exhibit B (Metrics/Deliverables); Exhibit C (Budget).
copies of which are attached hereto and incorporated herein by this reference as fully as if
set forth herein.
The term of this Agreement shag commence on the 1'd day of January, 2019, and
end on the 319t Day of December 2019. Any party may terminate this Agreement by
giving thirty (30) days notice in writing either personally delivered or mailed postage -
prepaid by certified mail, return receipt requested, to the party's last known address for the
purposes of giving notice under this paragraph.
Contractor acknowledges and by signing this Agreement agrees that the
Indemnification provisions set forth in Paragraphs 7 (Independent Contractor), 9 (Tares),
15 (Defense and Indemnity Agreement), 21 (Patent/Copyright Infringement) and 24
(Confidentiality), are totally and fully part of this Agreement and have been mutually
negotiated by the parties.
Professional Services Agreement
Page 1
LT -2019 -01 -PSA -CHAMBER OF COMMERCE
It
j WITNESS WHEREOF, the parties have executed this Agreement this 5*1 day
&JIMN019.
Kittitas County Chamber of Commerce
HIMil'CY. rr.t r
APPROVED:
BOARD OF COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
GbTyVnght, Chairman
�f
Britt Wachsmttl% VIc6-Chairman
ABSENT
Laura Osiadacz, Commissioner
1!41111,,,,,,',,
..A-- off
�• y s
,Oard
"'�fi t'
Approved as to Form:
By:
Deputy Prosecuting Attorney
Contractor Address: County's Address:
Kittitas County Chamber of Commerce Kittitas County
609 North Main Street 205 West 5t' Avenue, Suite 108
Ellensburg, WA 98926 Ellensburg, WA 98926
Professional 5evices Agreement
Page 2
Project Contacts:
Amy McGuffin
Chamber of Commeme
Professional Services Agreement
Page 3
LT -2018 -01 -PSA -CHAMBER OF COMMERCE
Project Contacts;
Laura Osiadacz, County Commissioner
Judy Pless, Budget & Finance Manager
Kil#itas County
LT -2019 -01 -PSA -CHAMBER OF COMMERCE
GENERAL CONDITIONS
1. Scove of Contractors Services:
Contractor agrees to provide to the County services and any materials set forth in the
project narrative identified in Attachment "A" during the Agreement period. No material,
labor, or facilities will be furnished by the County, unless otherwise provided for in the
Agreement.
2. Performance of Work:
Contractor shall perform work in accordance with, and shall comply with, all of the
provisions of this Agreement. All work shall comply with applicable codes and ordinances.
3. Schedule of Performance:
Unless directed otherwise by the County, Contractor shall perform the work in accordance
with any schedules made a part of this Agreement.
4. tuitions:
4.1 "Additional Insured's" means the County, its successors and assigns, and
the respective directors, officers, employees, agents and representatives of
the County and its successors and assigns.
4.2 Support" means the following. Contractor's directors, officers, employees,
agents and representatives; and sub -Contractors of any tier, the respective
directors, officers, employees, agents and representatives of these sub -
Contractors of any tier; and any other person or entity acting under the
direction or control of, or on behalf of, Contractor or any Contractor's sub -
Contractors of any tier in connection with or incident to the performance of
the Work or this Agreement.
4.3 The "Worm' means all of the duties listed in Exhibit A and the performance of
all other obligations, under this Agreement by Contractor or its Support.
a. Accounting and Payment for Contractor Services:
Payment to the Contractor for services rendered under this Agreement shall be as set
forth in Exhibit "C". Where Exhibit "C" requires payments by the County, payment shall be
based upon billings, supported unless otherwise provided in Exhibit "C", by documentation
of units of work actually performed and amounts earned, including where appropriate, the
actual number of days worked each month, total number of hours for the month, and the
total dollar payment requested. Unless specifically stated in Exhibit "C" or approved in
writing in advanoe by the Kittitas County Board of Commissioners, the County will not
Professional Services Agreement
Page 4
LT -201 9-01 -PSA-CHAMBER OF COMMERCE
reimburse the Contractor for any costs or expenses incurred by the Contractor in
performance of this Agreement.
Where required, the County shall, upon receipt of appropriate documentation, compensate
the Contractor, no more often than monthly, through the County voucher system, for the
Contractorws service pursuant to the The schedule set forth in Exhibit "Cu.
B. Assignment and Subcontracting:
No portion of this Agreement may be assigned or subcontracted to any other individual,
firm or entity without the express and prior written approval of the County.
7. Independent Contractor:
The Contractor's services shall be furnished by the Contractor as an independent
Contractor and nothing herein contained shall be construed to create a relationship of
employer-employee or master -servant, but all payments made hereunder and all services
performed shall be made and performed pursuant to this Agreement by the Contractor as
an independent Contractor.
The Contractor acknowledges that the entire compensation for this Agreement is specified
in Exhibit "C" and the Contractor is not entitled to any County benefits including, but not
limited to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance
benefits, or any other rights or privileges afforded to Kittitas County employees.
Contractor will defend, indemnify and hold harmless the County, its Additional Insured's,
officers, agents or employees from any loss or expense, including but not limited to
settlements, judgments, setoffs, attorneys' flees or costs incurred by reason of claims or
demands because of breach of the provisions of this paragraph.
B. No Guarantee of Employment:
The performance of all or part of this Agreement by the Contractor shall not operate to
vest any employment rights whatsoever and shall not be deemed to guarantee any
employment of the Contractor or any employee of the Contractor or any sub -Contractor or
any employee of any sub -Contractor by the County at the present time or in the future.
9. Taxes:
The Contractor understands and acknowledges that the County will not withhold Federal
or State income taxes. Where required by State or Federal law, the Contractor authorizes
the County to make withholding for any taxes other than income taxes Q.e. Medicare). All
compensation received by the Contractor will be reported to the Internal Revenue Service
at the end of the calendar year in accordance with the applicable IRS regulations. It is the
responsibility of the Contractor to make the necessary estimated tax payments throughout
the year, if any, and the Contractor is solely liable for any tax obligation arising from the
Professional Services Agreement
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LT -2019 -01 -PSA -CHAMBER OF COMMERCE
Contractor's performance of this Agreement The Contractor hereby agrees to indemnity
the County against any demand to pay taxes arising from the Contractor's failure to pay
taxes on compensation earned pursuant to this Agreement.
The County will pay sales and use taxes imposed on goods or services acquired
hereunder as required by law. The Contractor must pay all other taxes including, but not
limited to: Business and Occupation Tax, taxes based on the Contractor's gross or net
income, or personal property to which the County does not hold title. The County is
exempt from Federal Excise Tax.
10. Regulations and Requirement:
This Agreement shall be subject to all laws, rules and regulations of the United States of
America, and State of Washington, and political subdivisions of the State of Washington,
and to any other provisions set forth herein or in the attached exhibits.
11. Right to Review:
This contract is subject to review by any Federal or State auditor. The County or its
designee shall have the right to review and monitor the financial and service components
of this program by whatever means are deemed expedient by the County. Such review
may occur with or without notice, and may include, but is not limited to, on-site inspection
by County agents or employees, inspection of all records or other materials which the
County deems pertinent to the Agreement and its performance, and any and all
communications with or evaluation by service recipients under this Agreement The
Contractor shall preserve and maintain all financial records and records relating to the
performance of work under this Agreement for fi years after contract termination, and shall
make them available for such review, within Kittitas County, State of Washington, upon
request.
12. Modifications:
12.1 Either party may request changes in the Agreement. Any and all agreed
modifications shall be in writing, signed by each of the parties.
12.2 The County may, at any time, by written notice thereof to Contractor
`Change Notice') makes changes in the Work within the general scope of
this Agreement, including, but not limited to: (a) changes in, revisions to,
substitutions for, additions to or deletions of any Work; (b) changes in
schedule; and (c) acceleration, deceleration or suspension of performance
of any Work.
12.3 If any change in the Work causes an increase or decrease on Contractor's
cost of, or the time required for, performance of the Work, an equitable
adjustment in the compensation to Contractor and in the schedule for the
Prafessionsl Services Agreement
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LT -2019 -01 -PSA -CHAMBER OF COMMERCE
performance of the Work shall be made to reflect such an increase or
decrease.
12.4 Notwithstanding any dispute or delay in arriving at a mutually acceptable
equitable adjustment, Contractor shall proceed in accordance with all
Change Notices. Contractor must, within thirty (30) days after receipt of any
Change Notice that does not set forth any acceptable adjustment, submit to
the County a written statement setting forth any adjustment claimed.
12.5 If any change results in a decrease in the Work performed, Contractor shall
be entitled to compensation associated with changing the Work, such as
revising design already completed, revising calculations already performed,
and revising documents.
13. Termination for Default:
If the Contractor defaults by failing to perform any of the obligations of the Agreement or
becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency
or makes an assignment for the benefit of creditors, the County may, by depositing written
notice to the Contractor in the U.S. mail, postage prepaid, terminate the Agreement, and at
the County's option, obtain performance of the work elsewhere, if the Agreement is
terminated for default, the Contractor shall not be entitled to receive any further payments
under the Agreement until all work called for has been fully performed. Any extra cost or
damage to the County resulting from such default(s) shall be deducted from any money
due or coming due to the Contractor. The Contractor shall bear any extra expenses
incunned by the County in completing the work, and all damage sustained, or which may be
sustained by the County by reason of such default.
If a notice of termination for default has been issued and it is later determined for any
reason that the Contractor was not In default, the rights and obligations of the partles shall
be the same as if the notice of termination had been issued pursuant to the Termination for
Public Convenience paragraph hereof.
14. Termination far Public Convenience:
The County may terminate the Agreement in whole or In part whenever the County
determines, in Its sole discretion that such termination is in the best interests of the
County. Whenever the Agreement is terminated in accordance with this paragraph, the
Contractor shall be entitled to payment for actual work performed at unit contract prices for
completed items of work. In the event of such termination, an equitable adjustment shall
be made in the compensation payable to Contractor.
An equitable adjustment in the contract price for partially completed items of work will be
made, but such adjustment shall not include provision for loss of anticipated profit on
Professional Services Agreement
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LT -2019 -01 -PSA -CHAMBER OF COMMERCE
deleted or uncompleted work. Termination of this Agreement by the County at any time
during the term, whether for default or convenience, shall not constitute a breach of
contract by the County.
15. Defense & Indemn regiment:
The Contractor agrees to and shall defend, indemnify and hold harmless the County, its
Additional Insured's, appointed and elective officers, agents and employees, from and
against all loss or expense, including but not limited to judgments, settlements, attorneys
fees and costs by reason of any and all Bairns and demands upon the County, its
Additional Insureds, its elected or appointed officials, agents, or employees for damages
because of personal or bodily injury, including death at any time resulting therefrom,
sustained by any person or persons and on account of damage to property including loss
of use thereof, whether such injury to persons or damage to property is due to the
negligence of the Contractor, its sub -Contractors, its elected officers, employees or their
agents, except only such injury or damage as shall have been occasioned by the sole
negligence of the County, its Additional Insured's, appointed or elected officials, agents, or
employees. It is further provided that no liability shall attach to the County by reason of
entering into this contract, except as expressly provided herein.
16. Industrial Insurance Waives:
With respect to the performance of this Agreement and as to claims against the County, fts
Additional Insured's, officers, agents and employees, the Contractor expressly waives its
immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act,
for injuries to its employees and agrees that the obligations to indemnify, defend and hold
harmless provided in this agreement extend to any claim brought by or on behalf of any
employee of the Contractor. This waiver is mutually negotiated by the parties to this
Agreement
17. Venue and Choirs of Law:
In the event that any litigation should arise concerning the construction or interpretation of
any of the terns of this Agreement, the venue of such action of litigation shall be in the
Superior Court of the State of Washington in and for the County of Kittites. This
Agreement shall be governed by the law of the State of Washington.
18. Wit holding Payme:
In the event the Contractor has failed to perform any obligation to be performed by the
Contractor under this Agreement within the time set forth in this Agreement, then the
County may, upon written notice, withhold all monies due and payable to Contractor,
without penalty, until such failure to perform is cured or otherwise adjudicated.
19. Futurg Non Allocation of Funds:
Professional Services Agreement
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LT -2019 -01 -PSA -CHAMBER OF COMMERCE
If sufficient funds are not appropriated or allocated for payment under this Agreement for
any future fiscal period, the County will not be obligated to make payments for services or
amounts incurred after the end of the current fiscal period. No penalty or expense shall
accrue to the County in the event this provision applies.
20. Contractor Commitments. Warranties and Representations:
The Contractor represents and warrants to the County as follows:
20.1 The Contractor is duly incorporated, validly existing and in good standing
under the laws of the State of Washington, and has all requisite corporate
power and authority to enter into and to perform its obligations under this
Agreement.
20.2 The Contractor has the authority to execute this Agreement, to make the
representations and warranties set forth in it and to perform the
obligations of the Contractor under this Agreement in accordance with its
terms.
20.3 This Agreement has been validly executed by an authorized
representative of the Contractor and constitutes a valid and legally
binding and enforceable obligation of Contractor.
20.4 The Contractor has or will obtain prior to the commencement date such
licenses, permits and other authorizations from federal, state and other
governmental authorities, as are necessary for the performance of its
obligations under this Agreement.
20.5 The Contractor Is not in violation of any applicable law, ordinance or
regulation the consequence of which will or may materially affect
Contractor's ability to perform its obligations under this Agreement. The
Contractor is not subject to any order or judgment of any court, tribunal or
governmental agency which materially and adversely affects its
operations or assets in the State of Washington, or its ability to perform
its obligations under this Agreement.
20.6 None of the representations or warranties in this Agreement, and none of
the documents, statements, certificates or schedules furnished or to be
furnished by Contractor pursuant hereto or in connection with the
performance of the obligations contemplated under this Agreement,
contains or will contain any untrue statement of a material fact or omits or
will omit to state a material fact necessary to make the statements of fact
contained therein not misleading.
21. Patent/Cooyrioht Infrinaement:
Contractor will defend and indemnify the County from any claimed action, cause or
demand brought against the County; to the extent such action is based on the claim that
information supplied by the Contractor infringes any patent or copyright, The Contractor
will pay those costs and damages attributable to any such claims that are finally awarded
Professional Services Agreement
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LT -20119 -01 -PSA -CHAMBER OF COMMERCE
against the County in any action. Such defense and payments are conditioned upon the
follo+Mng:
21A Contractor shall be notified promptly in writing by County of any notice of
such claim.
21.2 Contractor shall have the right, hereunder, at its option and expense, to
obtain for the County the right to continue using the information, in the event
such claim of infringement is made, provided no reduction in performance or
loss results to the County.
22. Disputes:
22.1 General
Differences between the Contractor and the County, arising under and by
virtue of the Agreement Documents shall be brought to the attention of the
County at the earliest possible time in order that such matters may be settled
or other appropriate action promptly taken. Except for such objections as are
made of record in the manner hereinafter specified and within the time limits
stated, the records, orders, instructions, and decisions of the Kittitas County
Commissioners shall be final and conclusive.
22.2 Notice of Potential Claims
The Contractor shall not be entitled to additional compensation which
otherwise may be payable, or to extension of time for (1) any act or failure to
act by the County, or (2) the happening of any event or occurrence, unless
the Contractor has given the County a written Notice of Potential Claim
within ten (10) days of the commencement of the act, failure, or event giving
rise to the claim, and before final payment by the County. The written Notice
of Potential Claim shall set forth the reasons for which the Contractor
believes additional compensation or extension of time is due, the nature of
the cost involved, and insofar as possible, the amount of the potential claim.
Contractor shall keep full and complete daily records of the woric performed,
labor and material used, and all costs and additional time claimed to be
additional.
22.3. Detailed Clai
The Contractor shall not be entitled to claim any such additional
compensation, or extension of time, unless within thirty (30) days of the
completion of the portion of the work from which the claim arose, and before
final payment by the County, the Contractor has given the County a detailed
written statement of each element of cost or other compensation requested
and of all elements of additional time required, and copies of any supporting
documents evidencing the amount or extension of time claimed to be due.
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LT -2019 -01 -PSA -CHAMBER OF COMMERCE
23. Ownership of Items Produced'.
All writings, programs, data, public records or other materials prepared by the Contractor
and/or its consultants or sub -Contractors, in connection with performance of this
Agreement shall be the sole and absolute property of the County.
24. Confidential i :
The Contractor, its employees, sub -Contractors, and their employees shall maintain the
confidentiality of all information provided by the County or acquired by the Contractor in
performance of this Agreement, except upon the prior written consent of the Kitt tas
County Prosecuting Attorney or an order entered by a court after having acquired
jurisdiction over the County. Contractor shall Immediately give to the County notice of any
judicial proceedings seeking disclosure of such information. Contractor shall indemnify
and hold harmless the County,, its Additional Insured's, officials, agents or employees from
all loss or expense, including, but not limited to settlements, judgments, setoffs, attorneys'
flees and costs resulting from Contractor's breach of this provision.
25. Notice:
Except as set forth elsewhere in the Agreement, for all purposes under this Agreement,
except service of process, notice shall be given by the Contractor to the department head
of the department for whom services are rendered, and to the Kittitas County
Commissioners, 205 W 5th Ave, Suite 108, Ellensburg, WA 98926. Notice to the
Contractor for all purposes under this Agreement shall be given to the address reflected on
the signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first
class, postage prepaid.
26. Severability:
If any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect other terms, conditions or
applications which can be given effect without the Invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
27. Miscellaneous:
27.1 The County's failure or delay to insist upon strict performance of any of the
provisions of this Agreement or to exercise any rights or remedies under this
Agreement shall not be construed as a walver or relinquishment to any
extent of its right to assert or rely upon any such provisions, rights or
remedies in that or any other instance; rather the same shall be and remain
in full force and effect.
27.2 This Agreement embodies the entire Agreement between the County and
Contractor, and supersedes any and all prior agreements, regarding the
Work. No change, amendment or modification of any provisions of this
Pmfessianel Servicas Agre ment
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LT -2019 -01 -PSA -CHAMBER OF COMMERCE
Agreement snail be valid unless set forth in a written instrument signed by
the party to be bound thereby.
27.3 The rights and remedies of the County set forth in any provision of this
Agreement are in addition to and do not in any way limit any other rights of
remedies afforded to the County by any other provisions of this Agreement,
by any of Contractor's Support or by law.
274 The headings of sections and paragraphs of this Agreement are for
convenience of reference only and are not intended to restrict, affect or be
of any weight in the interpretation or construction of the provisions of such
sections or paragraphs.
28. Waiver:
Waiver of any breach or condition of this Agreement shall not be deemed a waiver of any
prior or subsequent breach. No terms or conditions of this Agreement shall be held to be
waived, modified or deleted except by an instrument, in writing, signed by the parties
hereto.
29. Survival:
The provisions of paragraphs 7, 9, 11, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 28,
30, and 31, shall survive, notwithstanding the termination or invalidity of this Agreement for
any reason.
30. Nondiscrimination:
30.1 The County is an equal opportunity employer.
30.2 Nondiscrimination in Em In ent
In the performance of this Agreement, the Contractor will not
discriminate against any employee or applicant for employment on the
grounds of race, creed, color, national origin, sex, sexual orientation,
marital status, age or the presence of any sensory, mental or
physical handicap; provided that the prohibition against discrimination
in employment because of handicap shall not apply if the particular
disability prevents the proper performance of the particular worker
involved. The Contractor shall erisure that applicants are employed,
and that employees are treated during employment without
discrimination because of their race, creed, color, national origin, sex,
sexual orientation, marital status, age or the presence of any sensory,
mental or physical handicap. Such aeon shall include, but not be
limited to: employment, upgrading, demotion or transfers, recruitment or
recruitment advertising, layoff or termination, rates of pay or other
forms of compensation, and programs far training including
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LT -204g -01 -PSA -CHAMBER OF COMMERCE
apprenticeships. The Contractor shall take such action with respect tc
this Agreement as may be required to ensure full compliance with
local, state and federal laws prohibiting discrimination in employment.
30.3 Nondiscrimination in Services
The Contractor will not discriminate against any reciplent of any services
or benefits provided for in this Agreement on the grounds of race,
creed, color, national origin, sex, sexual orientation, marital status, age or
the presence of any sensory, mental or physical handicap.
30.4 If any assignment and/or subcontracting has been authorized by the
County, said assignment or subcontract shall include appropriate
safeguards against discrimination. The Contractor shall take such
action as may be required to ensure full compliance with the
provisions in the immediately preceding paragraphs herein.
31. Prevailing Wage:
Contractor shall pay the prevailing rate of wages to all workers, laborers, or mechanics
employed in the performance of any part of the Work in accordance with RCW 39.12
and the rules and regulations of the Department of Labor and Industries. The schedule
of prevailing wages rates for the locality or localities of the Work is determined by the
Industrial Statistician of the Department of Labor and Industries. It Is the Contractor's
responsibility to verify the applicable prevailing wage rate. It is understood that the
Contractor is responsible for obtaining and completing all required govemmerd forms
and submitting same to the proper authorities.
Disputes regarding prevailing wage rates shall be referred for arbitration to the Director
of the Department of Labor and Industries. The arbitration decision shall be final and
conclusive and binding on all parties involved in the dispute as provided for by RCW
39.12.060.
32. Insurance:
The Contractor shall secure and maintain in effect at all times during performance of
the Work such insurance as will protect Contractor, its Support and the Additional
Insured's from all claims, losses, harm, costs, liabilities, damages and expenses arising
out of personal injury (ncluding death) or property damage that may result from
performance of the work or this Agreement, whether such performance is by
Contractor or any of its Support.
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LT -2019.01 -PSA -CHAMBER OF COMMERCE
All insurance shall be issued by companies admitted to do business in the State of
Washington and have a rating of A-, Class VII or better in the most recently published
edition of Best's Reports unless otherwise approved by the County. If an insurer is not
admitted, all insurance policies and procedures for issuing the insurance policies must
comply with Chapter 48.15 RCW and 284-15 WAC,
The Contractor shall provide proof of insurance for:
1) Commercial General Liability Insurance.
Coverage limits not less than:
$1,000,000 per occurrence per project
• $2,000,000 general aggregate
• $1,000,000 products & completed operations aggregate
• $1,000,000 personal and advertising injury, each offense
■ Certificate Holder — Kittitas County
■ The Certificate must name the County as additional insured as
defined in the Agreement
Sixty (60) days written notice to the County of cancellation
of the insurance policy.
2) Stop Ga Em to ers Liabili
Coverage limits not less than:
$1,000,000 each accident
$1,000,000 disease — policy limit
.$1,000,000 disease —each employee
Thirty (30) days written notice to the County of cancellation
of the insurance policy.
3) Commercial, Automobile Liability Insurance.
Automobile Liability for owned, non -owned, hired, and leased
vehicles, with an MCS 90 endorsement and a CA 9946
endorsement attached if 'pollutants' are to be transported.
Coverage limits not less than:
e $1,000,000 combined single limit
■ Thirty (30) days written notice to the County of cancellation
of the insurance policy.
4) Workers' Compensation.
Workers' Compensation in amounts required bylaw.
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LT -2019 -01 -PSA -CHAMBER OF COMMERCE
Contractor shall fumish the County a Certificate of Insurance with Endorsement as
evidence that policies providing insurance required by this Agreement are in full force
and effect. Contractor hereby waives all nights of recourse, including any right to which
another may be subrogated, against Kittitas County for personal injury, including death,
and property damage. Contractor's insurance policies required above shall be primary
Insurance and shall be non-contributing with any other Insurance maintained by Kltdtas
County.
The Contractor shall assume full responsibility for all loss or damage from any cause
whatsoever to any tools, Contractor's employee -owned tools, machinery, equipment, or
motor vehicles owned or rented by the Contractor, or the Contractor's agents, suppliers
or contractors as well as to any temporary structures, scaffolding and protective fences.
The Contractor shall have sole responsibility for ensuring the insurance coverage and
limits required are obtained by subcontractors.
NOTE: No contract shall form until and unless a copy of the Certificate of Insurance
with Endorsement, properly completed and in the amount required, is attached hereto.
Professional Services Agreement
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LT -2019 -01 -PSA -CHAMBER OF COMMERCE
EXHIBIT W
SCOPE OF WORK
In addition to providing all material and labor, the Contractor shall perform the foilowing:
See Exhibit A —Scope of Work in Attachment #01, the 2019 Kittitas County Lodging Tax
Grant Application Packet
Professional 3eMose Agreement
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LT -2019 -01 -PSA -CHAMBER OF COMMERCE
EXHIBIT "B"
METRICS FOR EVALUATION
DELIVERABLES
See Exhibit B — Metrics for Evaluation/Deliverables in Attachment #01, the 2019 Kittitas
County Lodging Tax Grant Application Packet
Professional Serviom Agreement
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LT -2019 -01 -PSA -CHAMBER OF COMMERCE
EXHIBIT "C"
BUDGET
OPTION C-2019
As full compensatlon for satisfactory performance of the work, the County shall pay
Contrador compensation not to exceed: up to $249,316.00.
See Exhibit B — Budget in Attachment #01, the 2019 Kittitas County Lodging Tax Grant
Application Packet
Professional-ServicesAgreement
Page I$
ATTROMEN1100
2019
Kittitas County
Lodging Tag Grant
Application Packet
2019 KITTITAS COUNTY LODGING TAX
GRANT APPLICATION FOR TOURISM
Applicant Information
Organization Name: KITTITAS COUNTY CHAMBER OF COMMERCE
Organization Mailing & Physical Address: 609 N MAIN STREET ELLENSBURG 95926
Organization Contact Person and Title: AMY MCGUFFIN, CEO
Organization/Contact Phone: 50 5.2002 Email: Aw—&crrrrrascouwryammmC1)M Fax: We
Preferred days and hours to calUcontact: MONDAY — FRIDAY SA -5P
Organization Website: CENTRALWASHINGTONCOLOR.COM
Federal Tax ID Number. 91-0210430 UBI Number: 601133921
Organization is u Government Entity 0 501(c) 3 X 501(c) 6 0 Other
Year's organization has been involved in tourism promotion in the Kittitas County: Intensively since
2000.
Fundine Request Detail
1. 2019 Kittitas County Lodging Tax Funding Request: up to $249,316.00
2. Identify the specific tourism audienceimarket located more than SQ miles f m the County
that your organization will target with these finds: Being in Centra.] Washington we have
the abilb to draw from at least an hour mm in all directions: Wenatchee Chelan,
Okanogan. Osyoos Canada, Spokane, Coeur d'Alene, Sandpoint. Kell2gg, Pullman.
Lewiston, Tri -Cities, The Dalles, Portland. Tacoma,'Yelm, Lacey, Seattle Metro, Bellevue.
Bqllingham, Mt Vernon, and Vancouver Canada Our interestrg aups are outdoor recreatiom
historic and educational, festival and event specific activities, sports. Resort Get -a -ways and
Just simply weather related get -a -ways
3. Describe in detail the tourism promotion activities that will be performed or provided with
the funding request above, that specifically target the tourism audiencehnarket listed in #2:
In comuniction with county promotions we will promote creat weather, activities such as hikms
il�ldng iishi�� huntinhunting, wildlife viewing— scenic drives, festivals, evecrts, downtown destination
shopasi s and other active activities that our area and our dowrnowns provide. We have found over
the put ym that simplythe 1if le that the communities is a draw to VoLle who are looldng
to get away from their residences. This -will help us with messaeft directed at business patrons and
leisure travelers. Even those that W just Rming on 1-90.
4. List on the following page the proposed quantity of specific tourism promotional activities
described in #3 above and the corresponding funding request for each activity,
ACTIVITY NUMBER PROJECTED NUMBER PROJECTED
In Person Contacts
2019
7000 Oust VIC) 7350 (just VIC)
Physical location and days/hours and
when/where contacts are to take place:
EllensbureVisitor Center and Cle Elum Visitor Cerner. The Potations will be open year round
six da s a week Monday -Friday 9a -5p and Saturday's 10"-4 . May thru SWtember seven
days a week eeken I0a-4
Staffing of PIT rece*anpersonnel for the front counter and additionally 1 PIT events
coordinator to help festival events throout the year and calendar updates etc. I F/T
Tourism Director that supervises and manages the VIC. Festival and Events. Marketinnr.
Collateral. Website and Partner interaction.
Lodging Tax Partners
2020
E-msil or Phone Contacts 9,000 9,450
E-mail, address and Phone #; anticipated
schedule when phone contacts will be made:
Currently the chamber of commerce has a database of 9000 email addresses that have been acaulMd
throuith festivals and event. We also hawamements withriodlcals to raelve leads of woole who
are interested in the Itlttkas County and will soon launch a monthly digital tourism newsletter. (Please
also see the above description for staffing and supervision.
Brochures Produced/Printed 50,000 55,000
The Tourism Departmeat_ uses_ approximately 60.000 visitor guides each year that feature activities
available including festivals and events. retail, lod ng listings and other commurnty information that
most travelers will base their trips upon. This is done in partnership for the di tribution of said guides.
Brochures Distributed/Mailed
Distribution method: 1 $,500 8,925
Under the contract of services. 1 M time person is supervised for the purpose of distribution of local
bme uses &ALval odd events) and Visitor information (visitor guides, maps) throughout 27 locations
in the Kittitas CounLy. We also respond to a wide varipq of ingWries on k ca such as relocation
intent to travel wedding parties, conferences, meetings and other business requests. We have bad 993
Iead reguestj have mailed in 2018
Unavailable Unavailable
DigitaUSocial Media
Sites):
89,000 people 96,450 people
Tourism promotion uses different approaches to diggLsocial media by poigigatingin Facebqo
Twitter, fi t wain. PinteresL and both Google AdWords and Network. This teebnology has been verb,
successful for general promotions and for specific event advertisiM. We are able to track eneaaement
and website hits from all of these web locations. Additionally we have 31 partners that have been kind
enou
Zh to link our URL in theirwe bsites and bra
Website
Fags Views:
Social Media — Facebook
Social Media — Instagram
Social Media—Twitter
Social Media — Google Adwords
254 417 762 049
45,955 page likes 47,333 page I1kes
14354 followers 14784 followers
115,994 tweets . 119,473 tweets
358,851 ad clicks 369,616 ad clicks
DECLARATION
I understand the Washington State limitations pled on use of Hotel/Motel Tax funds,
and certify that the requested funds will be used only for purposes described in this
application and established by state law and county policy. I have the authority of the
organization/entity represented in this application to submit this request for funding on
its behalf, I understand the use of funds is subject to audit by the State of Washington.
I declare that the foregoing is true and correct to the best of my knowledge.
AM McGuifin, .
Print Name
signature
Title
CEO
DECLARATION
I understand the Washington State limitations pled on use of Hotel/Motel Tax funds,
and certify that the requested funds will be used only for purposes described in this
application and established by state law and county policy. I have the authority of the
organization/entity represented in this application to submit this request for funding on
its behalf, I understand the use of funds is subject to audit by the State of Washington.
I declare that the foregoing is true and correct to the best of my knowledge.
AM McGuifin, .
Print Name
signature
Title
CEO
EXHIBFr "A"
EXHIBIT A
SCOPE OF WORK
The Chamber agrees to provide the following services and engage in the following activities in support of the
Kittitas County tourism development effort:
1. Marketing Overhead
a. To serve as a direct report to the Lodging Tax Advisory Committee, attending monthly
meetings to provide updates and reports on marketing activities and where promotions are
being done.
b. Prepare an annual marketing plan to present to the LTAC at the beginning of each year.
c. Serve as liaison to members of the tourism industry and event organizations.
d. Submit a monthly accounting of expenses incurred.
e. Obtain, analyze and apply data related to tourism -related activities in such a manner as to aid
the review of the effectiveness of Kittitas County's tourism development efforts.
g. Submit quarterly reports to.the County about services completed and the state and
effectiveness of tourism promotion efforts. As requested, but at leasttwice during the year,
present such reports in person to the Board of County Commissioners.
Z. Website Maintenance and Social Media
a. Maintain, Including periodic updates as needed, a public web site that promotes Kittitas
County tourism and provides Information for visitors
b. Manage, maintain and update on a regular basis, social media used for tourism purposes.
c. Track web site traffic statistics including, but not limited to, page views, unique visitors,
search terms, entry and exit pages.
3. Collateral Materials
a. Develop promotional materials
1. Brochures
fl. Maps
iii. Press Kits
Iv. Video Clips
v. Photo Library
b. Distribute County tourism information and literature in the county and in other markets
c. Maintain stock and periodically review the effectiveness of county racks and rack locations.
Q. Marketing and Advertising
a. Administer and oversee County tourism promotion efforts to promote the County's events,
attractions, facilities, and destination downtown, Including
I. marketing campaigns,
IL advertising,
iii. brochures,
iv. solicitation of conventions and meetings,
v. participation In trade shows, and
A. other activities agreed to by the parties from time to time.
EXHIBIT "B"
EXHIBIT B
METRICS FOR EVALUATION
DELIVERABLES
Assessment:
Performance will be assessed by the County Lodging Tax Advisory Committee based upon information
provided by the Chamber which will include:
1. The Star Report of hotel/motel occupancy
2. Organic Search
3. Form Fills
4. Engagement Rates
5. in addition to the goal for Lodging Tax receipts to increase by five percent (5%) annually overall
County Lodging Tax revenue will be compared with previous year receipts.
6. Sales tax summary for tourism based business categories (to be supplied monthly by the County).
EXHIBIT "S'
BUDGET
Option C - 2019
Work Item 2019
Budget
CONTRACT OF SERVICES - CHAMBER OF COMMERCE
OPERATION EXPENSES
$45,560.00
�
WEBSITE
$15,800.00
' ON MARKETING
$120,C00.00
PRINT ADVERTISING
TRVL, LODGING, MILEAGE, CDNE EXPENSE
$10,000.00
$3,000.00
BRANDING
$12,000.00
EVENT CENTER PROMOTIONS
ltMYN CAMPAIGN
$18,170.00
$24,150.00
TOTAL OPERATIONS
TOTAL ADVERTISING
$45,560.00/YR
$203,720.00/YR
TOTAL CONTRACT
$249,316.00/YR
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF ELLENSBURG
AND
KITTITAS COUNTY CHAMBER OF COMMERCE
RELATING TO: VISITOR INFORMATION CENTER OPERATIONS
THI LUMP SUM AGREE ENT is made and entered into this day of
r!e hal , 20_(-Ef be ive Date'), by and between THE CITY OF
ELLENSBURG, municipal corporation of the State of Washington, (hereinafter called
the 'CITY") and Kittitas County Chamber of Commerce, a Washington non-profit
organization authorized to do business in the state of Washington (hereinafter calf the
"CONSULTANT'.
1. RECITALS.
1.1. The CITY desires to obtain professional services for work related to the
operation of the Visitor Information Center for tourism within the CITY.
1.2. ' The CITY has solicited for such professlonal services as required by law,
including RCW Chapter 39.80 If applicable.
1.3. CONSULTANT represents that it is available and able to provide qualified
personnel and facilities necessary for the work and services contemplated herein, and
can accomplish the work and services within the required time period and in accordance
with CITY's specifications and professional standards.
1.4. CONSULTANT agrees to perfomn the work and services specified herein
in accordance with the terms and condftions of this Agreement.
NOW, THEREFORE, In consideration of the above representations and the
terms, conditions, covenants, and agreements set forth below, the parties hereto agree
as follows:
2. SCOPE OF WORK.
2.1. The supe of professional services to be performed and the results to be
achieved by the CONSULTANT shalt be as detailed in the attached Exhibit A and shall
Include all services and material necessary to accomplish the work rServicesw}.
2.2. The CITY may review the CONSULTANT'S work product, and if it is not
satisfactory, the CONSULTANT shall rnake such changes as may be required by the
CITY. Such changes shall not constitute "Exna Work° as related in Section 12 of this
Agreemen#
Professional Services Agreement for NIC Operations Page 1 of 13
2.3. The CONSULTANT agrees that all services performed under this
Agreement shall be in accordance with the standards of the profession and in
compliance with applicable federal, state and local laws.
2.4. The Scope of Work may be amended upon written approval of both
parties.
3. TIME OF PERFORMANCE — DURATION - RENEWAL. The CONSULTANT
may begin work upon the Effective Date of this Agreement by both parties, or the
CITY's issuance of a Notice to Proceed, whichever is applicable. This Agreement shall
extend through December 31, 2020, and shall be renewed upon such written terms as
the parties may agree for an additional four (4) year term unless either party provides
written notice by no later than September 30, 2020 of the party's election not to renew
the agreement. The work performed and results of marketing efforts will be evaluated by
the Lodging Tax Advisory Committee ("LTAC") annually, using metrics for evaluation as
listed in the attached Exhibit B. Either party may terminate this Agreement as set forth in
Section 13, below.
4. PAYMENT. The CITY shall pay the CONSULTANT as set forth in this section of
the Agreement. Such payment shall be full compensation for work performed, services
rendered, and all labor, materials, supplies, equipment and Incidentals necessary to
complete the work.
4.1.' The CITY shall pay the CONTRACTOR asset forth in this section. In no
event shall the amount paid by CITY exceed the Maximum Compensation as set forth in
Section 5, unless otherwise agreed to by the CITY in writing. Such payment shall be full
compensation for work performed, services rendered, and all labor, materials, supplies,
equipment and incidentals necessary to complete the work.
4.2. The CONSULTANT shall submit invoices to the CITY for work completed
in accordance with Exhibit A. Invoices shall detail the work, and shall Itemize with
receipts and invoices the non -salary direct costs.
4.3. The CITY shall review the invoices and make payment for the .portion of
the project cr tasks that have been completed less the amounts previously paid.
4.4. The CONSULTANT invoices are due and payable within 30 days of
receipt. In the event of a disputed billing, only the disputed portion will be withheld from
payment.
4.5. Payment shall be made from the City's Lodging Tax Fund to the Chamber
for the provision of its services based upon the budget included in 'Exhibit C' which is
made a part of this agreement. Payments for those budget items shown on 'Exhibit C'
for Visitor Information Services shall be made on a monthly basis. Payment for the
services and products covered by this agreement shall be on a reimbursable basis to
the Chamber for costs incurred. Payments made by the City to the Chamber under this
Professlonal Services Agmement for VIC Operations - Page'2 of 13
agreement shall In no event exceed the total amount shown on the budget In 'Exhibit C'
of this agreement,
4.6. Payment for mE tra Work" performed under Section 12 of this Agreement
shall be as agreed to by the parties in writing.
5. MAXIMUM COMPENSATION.
5.1. The CONSULTANT's total compensation and reimbursement under this
Agreements including labor, direct non -salary reimbursable costs and outside services,
shall not exceed the maximum sum of $115,000.00 each calendar year of the
Agreement: This amount is the maximum amount to be paid under this Agreement and
shell not bdexceeded without prior written authorization from CITY in the form of a
negotiated and executed amendment of this /Agreement.
5.2. The budget for each task is as set forth in the attached Exhibit C. Budgets
for task(s) may be modified upon mutual agreement between the two parties, but in any
event, the total payment to CONSULTANT shall not exceed the maximum amount per
Section 5.1 above.
S. RELATIONSHIP OF PARTIES.
6.1. _ - The relationship created by this Agreement is that of owner -independent
contractor. ' Neither the CONSULTANT nor CONSULTANTs employees are employees
of the CITY and are not entitled to the benefits provided by the CITY to its employees.
The CONSULTANT, as an independent contractor, has the authority to control and
direct the performance of the details of the services to be provided. No employee,
agent, representative or subconsukant of CONSULTANT shall be or shall be deemed to
be the employee, agent representative or subconsultant of the CITY. The
CONSULTANT shall assume full responsibility for all wages, along with any f=ederal,
State, and local taxes or contributions imposed or required, including, but not limited to,
unemployment Insurance, Social Security, and Income tax, payable as a result of work
performed under this Agreement.
6.2. Employbes of the CONSULTANT, while engaged in the performance of
any work or services under this Agreement, shall be considered employees of the
CONSULTANT only and not of the CITY, and claims that may arise under the
Workman's Compensation Act on behalf of said employees while so engagdd, and any
and all claims made by a third party as a consequence of any negligent actor omission
on the part of the CONSULTANTS employees while so engaged, on any of the work or
services provided to be rendered herein, shall be the sole obligation and responsibility
of the CONSULTANT. On or before the Effective Date, CONSULTANT shall file,
maintain and/or open all necessary records with the Internal Revenue Service and the
State of Washington, and as may be required by RCW 51.08.195, to establish
CONSULTANT's status as an independent contractor.
Pmftssional Services Agreement for VIC Operations - Page 3 of 13
7. OWNERSHIP OF DOCUMENTS. Upon completion of the work, all documents,
exhibits, photographic negatives, or other presentations of the work shall become the
property of the CITY for use without restriction and without representation as to
suitability for reuse by any other party unless specifically verified or adapted by the
CONSULTANT. However, any alteration of the documents, by the CITY or by others
acting through or on behalf of the CITY, will be at the CITY's sole risk.
8. NONDISCRIMINATION. The CONSULTANT shall conduct its business in a
manner, which assures fair, equal and non-discriminatory treatment of all persons, in
particular:
8.1. The CONSULTANT shall maintain open hiring and employment practices
and will we[bome applications for employment in all positions, from qualified individuals
who are members of minorities protected by federal equal opportunity/afrirmative action
requiremerb; and,
8.2. The CONSULTANT shall comply with all requirements of applicable
federal, state or local laws or regulations issued pursuant thereto, relating to the
establishment of non-discriminatory requirements in hiring and employment practices
and assuring the service of all persons without discrimination as to any person's race,
creed, color, religion, national origin, status as a military veteran, marital status, gender,
sexual orientation, disability or other legally protected classification.
9. SUBCONTRACTING.
9.1.:', The CONSULTANT shall not sublet or assign any of the work covered by
this Agreement without the written consent of the CITY.
9.2. In all solicitation either by competitive bidding, RFP process, or negotiation
made by the CONSULTANT for work to be performed pursuant to a subcontractor,
including procurement of materials, equipment, website maintenance or marketing
services, each potential subconsultant or supplier shall be notified by the
CONSULTANT of CONSULTANT's obligations under this Agreement, including the
nondiscrimination requirements. The CONSULTANT shall solicit competitively for
services or subcontracts that are in excess of ($15,000) dollars.
9.3., in performing this Agreement, the CONSULTANT shall not subcontract
with or employ any CITY employee without the CITY's written consent.
10. SUPERVISION, INSPECTION AND PERFORMANCE_
10.1. Even though CONSULTANT is an independent contractor with the
authority to control and direct the performance and details of the Servioes, the Services
must meet the approval of CITY and shall be subject to CITY's general right of
inspection and supervision to secure the satisfactory completion of this Agreement.
Professional Services Agreement for VIC Operations - Page 4 of 13
10.2. CONSULTANT represents that it has or will obtain all personnel
necessary to perform the Services and that such personnel shall be qualified,
experienced, and licensed as may be necessary or required by applicable laws and
regulations 10 perform the Services. All Services shall be performed by CONSULTANT,
its employees, or by subconsultants whose selection has been authorized by CITY;
provided that CITY's authorization shall not relieve CONSULTANT or Its, suboonsultants
from any duties or obligations under this Agreement, or at law, to perform the Servir;es
in a satisfactory and competent manner. CONSULTANT shall ensure that all contractual
duties, requirements and obligations that CONSULTANT owes to CITY shall also be
owed to CITY by CONSULTANT's subconsuitants ruined to perform the Services.
10.3. CONSULTANT shall be responsible for the professional quality, technical
adequacy, accuracy, timely completion, and coordination of the Services and all pians,
designs, drawings, specifications, reports, and other work performed pursuant to this
Agreement, CONSULTANT shall perform the Services in accordance with the standard
of care of its profession in the same or similar localities at the time services are
performed. CONSULTANT shall be responsible for the professional standards,
performance, and actions of all persons and firms performing the Services under this
Agreement. CONSULTANT shall, without additional compensation, correct any specfic
breach of a contractual obligation In the Services and revise any errors or omissions in
any plans, designs, drawings, specifications, reports, and other products prepared
under this Agreement.
11. CHANGES IN. WORK. Other than changes directed by the CITY asset forth in
Section 1 move, either party may request changes in the scope of work. Such changes
shall not become part of this Agreement unless and until mutually agreed upon and
incorporated herein by written amendments to this Agreement executed by both parties.
12. EXTRA WORK. The CITY may desire to have the CONSULTANT perform work
or render services in connection with this project, in addition to the Scope of Work set
forth in Exhibit A and minor revisions to satisfactorily completed work. Such work shall
be considered as "Extra Work" and shall be addressed in a written supplement to this
Agreement. The CITY shall not be responsible for paying for such extra work unless
and until the written supplement is executed by both parties.
13. TE"INATION.
13.1: The CITY may terminate this Agreement at any time, for the convenience
of the CITY, upon not less than thirty (30) days written notice to the CONSULTANT.
Written notice will be by certified mail sent to the consultant's designated representative
at the address provided by the CONSULTANT.
13.2. The CITY may terminate this Agreement, in whole or in part and at any
time, in writing if CONSULTANT substantially fails to fulfill any or, all of its material
obligations through no fault of CITY. if CITY terminates all or part of this Agreement for
Professional 1$erview Agreement for VIC Operations Page 5 of U
default, CITY shall determine the amount of Services satisfactorily performed to the
date of termination and the amount owing to CONSULTANT using the criteria set forth
below; provided that (a) no amount shall be allowed for anticipated profit on
unperformed Services or other work, and (b) any payment due to CONSULTANT at the
time of termination may be adjusted to the extent of any additional costs CITY incurs or
Will incur because of CONSULTANT's default. In such event, CITY shall consider the
actual costs incurred by CONSULTANT in performing the Services to the date of
termination, the amount of Services originally required which was satisfactorily
completed to the date of termination, whether the Services or deliverables were in a
form or of a type which is usable and suitable to CITY at the date of termination, the
cost to CITY of either completing the Services itself or employing another firm to
complete the Services in addition to the inconvenience and time which may be required
to do so, and other factors which affect the value to CITY of the Services performed to
the date of termination. Under no circumstances shall payments made under this
provision exceed the -Schedule of Charges. This provision shall not preclude CITY from
tiling claims andlor commencing litigation to secure compensation for damages incurred
beyond that covered by withheld payments.
13.3. In the event this Agreement is terminated prior to the completion of the
work, a final payment shall be made to the CONSULTANT, which, when added to any
payments previously made, shall compensate the CONSULTANT for the portion of worts
completed.
14. INDEMNIFICATIONIHOLD HARMLESS.
14.1. The indemnification and defense obligations specified in this Section 14
("Indemnity'Obligations") have been mutually negotiated and shall survive the
expiration, i3Ybandonment, or termination of this Agreement. The Indemnity Obligations
shall extend to claims that are not reduced to a suit and to any claims that may be
compromised prior to the culmination of any litigation or the institution of any. litigation.
Inspection,' acceptance or payment by CITY of or for any Services performed by
CONSULTANT shall not be grounds for avoidance of any Indemnity Obligations.
14.1.1. Professional errors and omissions. For any losses that arise from
any error, omission, negligence or other malpractice in the exercise of CONSULTANT's
professional judgment in the performance of architectural, landscape architectural,
engineering, or land surveying services such that RCW 4.24.115 would apply,
CONSULTANT shall .defend, indemnify, and hold the CITY harmless from all such
losses to the extent caused, or alleged to be caused, by any violation of law, including
state, fedeh'al or municipal law or ordinance, or negligent act,- omission, breach of
contract, or willful or intentional misconduct of CONSULTANT. The obligation of
indemnity under this subparagraph does not, however, extend to losses caused by the
negligence (whether sole, concurrent or contributory) of the CITY.
14.2. In any and all claims against the CITY by any employee of
Professional Ssrftes Agreement for VIC Operations - Page 6 of 13
CONSULTANT, the indemnification obligations set forth Move shall not be limited in
any way by any limitation on the amount or type of damages or compensation benefits
payable by or for CONSULTANT under the applicable workefs or workmen's
compensation, benefit, or disability laws (including but not limited to, the Industrial
Insurance laws, Title 5.1 of the Revised Code of Washington). CONSULTANT expressly
waives any;immunity CONSULTANT might have under such laws, and, by entering into
this Agreerrient, acknowledges that this waiver has been mutually negotiated.
15. INSURANCE.
15.1. The CONSULTANT shall procure and maintain for the duration of the
Agreement, insurance against daims for injuries to persons or damage to property
which may arise from or in connection with the performance of the work hereunder by
the CONSULTANT, its agents, representatives, employees or subcontractors.
15.2. CONSULTANTS maintenance of insurance as required by the Agreement
shall not b6 construed. to limit the liability of the CONSULTANT to the coverage
provided by such insurance, or otherwise limit the CITY'S recourse to any remedy
available of law or in equity.
15.3. Minimum Scope of Insurance. CONSULTANT shall obtain Insurance of
the types described below:
15.3.1. Automobile Liability insurance covering all owned, non -owned,
hired and leased vehicles. Coverage shall be written on Insurance Services Office
(ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If
necessary, the policy shall be endorsed to provide contract liability coverage; and,
15.3.2. Commercial General Liability insurance shall be written on ISO
occurrence -form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors, and personal injury and advertising Injury. The CITY shall be
named as an additional insured under the Consultant's Commercial General Liability
insurance policy with respect to the work performed for the CITY; and,
15.3.3. Workers' Compensation coverage as required by the Industrial
Insurance laws of the State of Washington; and
15.3.4. Professional Liability insurance appropriate to the CONSULTANTs
profession.
15.4.- Minimum Amounts of Insurance. CONSULTANT shall maintain the
following insurance limits:
15.4.1. Automobile Liability insurance with a minimum combined single
limit for bodily injury and property damage of $1,000,000 per accident.
Professional Services Agreement for VIC Operations - Page 7 of 13
15.4.2. Commercial General Liability insurance shall be written with limits
no less than $1,000,000 each occurrence, $2,000,000 general aggregate.
15.4.3. Professional Liability insurance shall be written with limits no less
than $1,000,000 per claim and $1,000,000 policy aggregate limit.
15.5. Other Insurance Provisions. The insurance policies are to contain, or be
endorsed INj contain, the following provisions for Automobile Liability, Professional
Liability and Commercial General Liability insurance:
15.5.1. The CONSULTANT's insurance coverage shall be primary
insurance with respect to the CITY. Any insurance, self-insurance, or insurance pool
coverage maintained by the CITY shall be excess of the CONSULTANTS insurance
and shall not contribute with It.
15.5.2. The CONSULTANT's insurance shall be endorsed to state that
coverage shall not be cancelled, suspended or materially changed by either party,
except after thirty (30) days prior written notice by certified mail, return remipt
requested,' has been given to the CITY.
15.5.3. Any payment of deductible or self -Insured retention shall be the
sole responsibility of the CONSULTANT.
15.5.4. The CONSULTANTS insurance shall contain a clause stating that
coverage shall apply separately to each insured against whom claim Is made or suit is
brought, except with respects to the limits of the Insurer's liability.
15.6. Acceptability of Insurers. Insurance is to be placed with insurers with a
current A.M. Best rating of not less than A:VII.
15.7; Verification of Coverage. CONSULTANT shall furnish the CITY with
original oerificates and a copy of theamendatory endorsements, including but not
necessarily limited to the additional insured endorsement, evidencing the insurance
requirements of the CONSULTANT before commencement of the work.
15.8. Cancelation. No cancellation of the foregoing coverage shall be effective
without thirty (30) days prior notice to the CITY.
16. APPLICABLE LAWIVENUE. This Agreement shall be construed and interpreted
in accordance with the laws of the State of Washington, and in the event of dispute the
venue of any litigation brought hereunder shall be Kitti#as County.
17. NOTICE. All communications regarding this Agreement shall be sent to the
parties at the addresses listed below, or at such other address as given pursuant to this
Section, and shall be effective on the next business day if sent by registered or certfied
mail or deposited with an overnight delivery service.
Professional Services Agreement for VIC Operations - Page 8 of 13
City of Ellensburg
City Manager's office
S01 N. Anderson
Ellensburg, WA 98926
Klttititas County Chamber of Commerce
609 North Main Street
Ellensburg, WA 98926
18. ENTIRE AGREEMENT. The written terms and provisions of this Agreement,
together with all referenced Exhibits, supersede all prior verbal statements of any officer
or other representative of CITY, and such statements shall not be effective or be
construed as entering into or forming a part of, or altering in any manner whatsoever,
this Agreement. The entire agreement between the parties with respect to the subject
matter hereunder is contained in this Agreement and the referenced Exhibits.
19. PRIORITY OF DOCUMENTS. In the event that the language and provisions of
this Agreement are contrary to or conflict with any language or provisions set forth in
any exhibit to this Agreement, the language and provisions of this Agreement shall
control, and the contrary or conflicting language or provisions of the exhibit(s) shall be
disregarded and shall be considered void.
20. MODIFICATION. No waiver, alteration, or modification of any of the provisions
of this Agreement shah be binding unless in writing and signed by a duly authorized
representative of CITY and CONSULTANT.
21. ASSIGNMENT. Any assignment of this Agreement by CONSULTANT without
the prior written consent of CITY shall be void.
22. WAIVER. A waiver of any breach by either party shall not constitute a walver of
any subsequent breach.
f
23. THIRD -PARTY BENEFICIARIES. There are no third -party beneficiaries to this
Agreement.
24. EXHIBITS AND SIGNATURES. This Agreement, including its exhibits,
constitutes the entire Agreement, supersedes all prior written or oral understandings,
and may only be changed by a written amendment executed by both parties. The
following exhibits are hereby made a part of this Agreement:
Exhibit A — Scope of Worts
Exhibit B -- Metrics for Evaluation of Performance
Exhibit C — Budget for Each Task
Profmicnal Services Agreement for VIC apsmWns - Page 9 of 13
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of
the day and year first written above.
CONSULTANT:
By:
Printed
Name: �1►
Title: t
Tax ID#:
THE Cl F ELLENS17:
By:
Printeda4 ,
Name:
Title: 11 '
ATTEST:
—CI&
Clerk
Approved as to Form:
City Attomey
Professional Services Agreement icor VIC Operations -Page 10 of 13
EXHIBIT A
SCOPE OF WORK
The Chamber agrees to provide the following services and engage in the following
activities in support of the City of Ellensburg tourism development ef%rt.
1. Visitor lnformatbr; Center
a. Establish, operate and maintain a Visitor Information Center for the
purpose of
i. greeting visitors,
it displaying promotional brochures,
iii. of bring assistance, and
!v. answering requests for tourism and visitor information.
b. Operate the Visitor information Center Monday -Friday from 9 am to 5
pm, Saturdays between the hours of 10 am and 2 pm, and Sundays
between the hours of 10 am and 4 pm during the months of June, July,
August and September through Saturday of Labor Day Weekend
c. Ensure that Chamber personnel and volunteers receive regular visitor
information training
d. Maintain a year-round toll-free number for tourism information.
e. Operate and maintain the Downtown Visitor lnfomration Center located
at 4m and Peart Skeet; which Includes the items listed above and hours
of operation from Friday through Sunday, 11 am to 7 pm during the
months of June, July, August, September and October, and staffed
during events at that location.
Professional Services Agreement for VIC Operations -Page 11 of 13
EXHIBIT B
METRICS FOR EVALUATION
Assessment:
Performance will be assessed by the Ellensburg Lodging Tax Advisory Committee
based upon information provided by the Chamber which will include:
9. Track brochure counts from additional locations throughout Ellensburg
2. Organic Search
3. Form Fills/Leads Requestllnformation Requests
4. Engagement Rates/Log book entries in each of the locations
5. Track sales of ticketed events, recreation permits, and maps to be compared
with previous years.
B. Track 800# calls into the Vistlor Information Center providing date, location
called from to be compared with previous years.
Profesional Services Agreement for ViC Operations - Page 12 of 13
EXHIBIT C
BUDGET
Work Item -_— 1--�" Unit
- - - ---- -------_- -
j VISITOR INFORMATION CENTER
Visitor Center Space (rent/maint/ins/Wines) Lump Sum
E Office Expenses (phone,postapAopier ak) Lump sum
Visitor Center Staffing Lump 'sum
Staff Training - Lump sum
I- contract Administration ' Lump Sum
TOTAL CONTRACT
Cost
.$2000/rime.
$833.33/mo
- $5583.33/mo
$166.67/mo
$1000/mo: _ --
Total Collateral Materials
2019 2020
ftdw BudW
$24,000 •-$24,000
$10,000 $10,000
.$67,000
$67,000
$2,000 i
$2,000
— $.12,000
$115,000
$115,000
- i
$115;0001$1 5,000
Professional Services Agreement for VAC Operations - Page 13 of 13
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF ELLENSBURG
AND
KITTITAS COUNTY CHAMBER OF COMMERCE
RELATING TO: MARKETINGIADVER71SING CAMPAIGN
TH! LUMP SUM AGREEMENT Is made and entered into this 19 11" day. of
NQVe" J��, 20 ("Effective Date"), by and between THE CITY OF
ELLENSBURG, a municipal corporation of the State of Washington, (hereinafter called
the "CITY"), and Kittitas County Chamber of Commerce, a Washington non-profit
organization authorized to do business in the state of Washington (hereinafter called the
"CONSULTANT"),
1. RECITALS.
1.1. The CITY desires to obtain professional services for work related to the
operation of the marketing/advertising for tourism within the CITY.
1.2: The CITY has solicited for such professional services as required by law,
including RCW Chapter 39.80 if applicable.
1.3. CONSULTANT represents that it is available and able to provide qual'dred
personnel and facilities necessary for the work and services contemplated herein, and
can accomplish the work and services within the required time period and in accordance
with CITY's specifications and professional standards.
1.4. CONSULTANT agrees to perform the work and services specified herein
in accordance with the terms and conditions of this Agreement.
NOW, THEREFORE, In oonsideration of the above representations and the
terms, conditions, covenants, and agreements set forth below, the parties hereto agree
as follows:
2. SCOPE OF WORK.
2.1. The scope of professional services to be performed and the results to be
achieved by the CONSULTANT shall be as detailed In the attached Exhibit A and shall
Include all services and material necessary to accomplish the work ("Services").
. 2.2:-'-` The CITY may review the CONSULTANTS work product, and if it is not
satisfactory, the CONSULTANT shall make such changes as may be required by the
CITY. Such changes shall not constitute "Extra Work" as related In Section 12 of this
Agreement.
Professional Services Agreement fior Tourism Marketing/Advertising - Page I of 14
2.3. The CONSULTANT agrees that all services performed under this
Agreement shall be in accordance with the standards of the profession and in
compliance with applicable federal, state and local laws.
2.4. The Scope of Work may be amended upon written approval of both
parties.
3. TIME OF PERFORMANCE — DURATION - RENEWAL. The CONSULTANT
may begin work upon the Effective Date of this Agreement by both parries, or the
CITY's issuance of a Notice to Proceed, whichever is applicable. This Agreement shall
extend through December 31, 2020, and shall be renewed upon such written terms as
the parties may agree for an additional four (4) year term unless elther party provides
written notice by no later than September 30, 2020 of the party's election not to renew
the agreement. The work performed and results of marketing efforts will be evaluated by
the Lodging Tax Advisory Committee ("LTACJ annually, using metrics for evaluation as
listed in the attached Exhibit B. Either party may terminate this Agreement as set forth in
Section 13, below.
4. PAYMENT. The CITY shall pay the CONSULTANT as set forth in this section of
the Agreement. Such payment shall be full compensation for work performed, services
rendered, and all labor, materials, supplies, equipment and incidentals necessary to
complete the work.
4.1. The CITY shall pay the CONTRACTOR as set forth in this section. In no
event shell the amount paid by CITY exceed the Maximum Compensation as set forth in
Section 5, unless otherwise agreed to by the CITY in writing. Such payment shall be full
compensation for work performed, services rendered, and all labor, materials, supplies,
equipment and incidentals necessary to complete the work.
4.2. The CONSULTANT shall submit invoices to the CITY for work completed
in accordance with Exhibit A. Invoices shall detail the work, and shall itemize with
receipts and, invoices the non -salary direct costs.
4.3. The CIN shall review the invoices and make payment for the portion of
the project or tasks that have been completed less the amounts previously paid.
4.4. The CONSULTANT invoices are due and payable within 30 days of
receipt. In the event of a disputed billing, only the disputed portion will be withheld from
payment.
4.5. Payment shall be made from the City's Lodging Tax Fund to the Chamber
for the provision of its services based upon the budget included. in 'Exhibit C' which is
made a part of this agreement. Payments for those budget items shown on `Exhibit C'
for Administration of Marketing shall be made on a monthly basis. Payment for the
services and products covered by this agreement shall be on a reimbursable basis to
the Chamber for costs incurred. Payments made by the City to the Chamber under this
Professional Services Agreement for Tourism Mericeting/Advertising - Page 2 of 14
agreement shall in no.event exceed the total amount shown on the budget in 'Exhibit C'
of this agreement.
4.6. Payment for °Extra Work' performed under Section 12 of this Agreement
shall be as agreed to by the parties in writing.
5, MAXIMUM COMPENSATION.
5.1. The CONSULTANT's total compensation and reimbursement under this
Agreement,= including labor, direct non -salary reimbursable costs and outside services,
shall not exceed the maximum sum of $346,680.00 in 2019 and $338,885 in 2020. This
amount is -the maximum amount to be paid each year under this Agreement and shall
not be exceeded without prior written authorization from CITY in the form of a
negotiated and executed amendment of this Agreement.
5.2. The budget for each task is as set forth in the attached Exhibit C. Budgets
for task(s) may be modified upon mutual agreement between the two parties, but in any
event, the total payment to CONSULTANT shall not exceed the maximum amount per
Section 5.1 above.
6. RELATIONSHIP OF PARTIES.
6.1. The relationship created by this Agreement is that of owner -independent
contractor, A Neither the CONSULTANT nor CONSULTANT's employees are employees
of the CITY and are not entitled to the benefits provided by the CITY to its employees.
The CONSULTANT, as an independent contractor, has the authority to control and
direct the performance of the details of the services to be provided. No employee,
agent, representative or subconsultant of CONSULTANT shall be or shall be deemed to
be the employee, agent representative or subconsultant of the CITY. The
CONSULTANT shall assume full responsibility for all wages, along with any Federal,
State, and- local taxes or contributions imposed or required, including, but not limited to,
unemployment insurance, Social Security, and income tax, payable as a result of work
performed tinder this -Agreement.
6.2. Employees of the CONSULTANT, while engaged in the performance of
any work or services under this Agreement, shall be considered employees of the
CONSULTANT only and not of the CITY, and claims that may arise under the
Workman's Compensation Act on behalf of said employees while so engaged, and any
and all claims made by a third party as a consequence of any negligent act or omission
on the part of the CONSULTANTS employees while so engaged, on any of the work or
services provided to be rendered herein, shall be the sole obligation and responsibility
of the CONSULTANT. On or before the Effective Dft CONSULTANT shall file,
maintain and/or open all necessary records with the Internal Revenue Service and Me
State of Washington, and as may be required by RCW 51.08.195, to establish
CONSULTANT's status as an independent contractor.
Professional Services Agreement for Tourism Markating/Advertising - Page 3 of 14
7. OWNERSHIP OF DOCUMENTS. Upon completion of the work, all documents,
exhibits, photographic negatives, or other presentations of the worts shall become the
property of the CITY for use without restriction and without representation as to
suitability for reuse by any other party unless specifically verified or adapted by the
CONSULTANT. However, any alteration of the documents, by the CITY or by others
acting through or on behalf of the CITY, will be at the CITY's sole risk.
B. NONDISCRIMINATION. The CONSULTANT shall conduct its business in a
manner, which assures fair, equal and non-discriminatory treatment of all persons, in
particular:
8.1. The CONSULTANT shall maintain open hiring and employment practices
and will welcome applications for employment in all positions, from qualified individuals
who are rrfembem of minorities protected by federal equal opportunity/affirmative action
requirements; and,
8.2. The CONSULTANT shall comply with all requirements of applicable
federal, state or local laws or regulations Issued pursuant thereto, relating to the
establishment of non-discriminatory requirements in hiring and employment practices
and assuring the service of all persons without discrimination as to any person's race,
creed, color, religion, national origin, status as a military veteran, marital status, gender,
sexual orientation, disability or other legally protected classification.
9. SUBCONTRACTING.
9.1. The CONSULTANT shall not sublet or assign any of the work covered by
this Agreement without the written consent of the CITY.
9.2. In all solicitation either by competitive bidding, RFP process, or negotiation
made by the CONSULTANT for work to be performed pursuant to a subcontractor,
including procurement of materials, equipment, website maintenance or marketing
services, each potential subconsultant or supplier shall be notified by the
CONSULTANT of CONSULTANT's obligations under this Agreement, including the
nondiscrimination requirements. The CONSULTANT shall solicit competitively for
services or subcontracts that are in excess of ($18,000) dollars.
9.3.. In performing this Agreement, the CONSULTANT shall not subcontract
with or employ any CITY employee without the CITY's written consent.
10. SUPERVISION, INSPECTION AND PERFORMANCE.
10.1. Even though CONSULTANT is an independent contractor with the
authority to control and direct the performance and details of the Services, the Services
must meet the approval of CITY and shall be subject to CITY's general right of
inspection and supervision to secure the satisfactory completion of this Agreement.
Professional Services Agreement for Tourlam MarketinglAdvertising •- Page 4 of 14
10.2. CONSULTANT represents that it has or will obtain all personnel
necessary to perform the Services and that such personnel shall be qualified,
experienced, and licensed as may be necessary or required by applicable laws and
regulations to perform the Services. All Services shall be performed by CONSULTANT,
its employees, or by subconsultants whose selection has been authorized by CITY;
provided that ClWs authorization shall not relieve CONSULTANT or its suboonsultents
from any duties or obligations under this Agreement, or at law, to perform the Services
in a satisfactory and competent manner. CONSULTANT shall ensure that all contractual
duties, requirements and obligations that CONSULTANT owes to CITY shall also be
owed to CITY by CONSULTANT's subconsultants retained to perform the Services.
10.3: CONSULTANT snail be responsible for the professional quality, technical
adequacy; accuracy; timely completion, and coordination of the Services and all plans,
designs, drawings, specifications, reports, and other work performed pursuant to this
Agreement: CONSULTANT shall perform the Services in accordance with the standard
of care of its profession in the same or similar localities at the time services are
performed. CONSULTANT shall be responsible for the professional standards,
performance, and actions of all persons and firms performing the Services under this
Agreement. CONSULTANT shall, without additional compensation, cornett any specific
breach of a contractual obligation in the Services and revise any errors or omissions In
any plans, designs, drawings, specifications, reports, and other products prepared
under this Agreement.
11. CHANGES IN WORK, Other than changes directed by the CITY as set faith in
Section 1 move, either party may request changes in the scope of work. Such changes
shall not beibome part of this Agreement unless and until mutually agreed upon and
Incorporated herein by written amendments to this Agreement executed by both parties.
12. EXTRA WORK. The CITY may desire to have the. CONSULTANT perform work
or render services in connection with this project, in addition to the Scope of Work set
forth in Exhibit A and minor revisions to satisfactorily completed work. Such work shall
be considered as "Extra Work" and shall be addressed in a written supplement to this
Agreement. The CITY shall not be responsible for paying for such extra work unless
and until the written supplement is executed by both parties.
13. TERMINATION.
13.1: The CITY may temninate this Agreement at anytime, for the convenience
of the CITY, upon not less than thirty (30) days written notice to the CONSULTANT.
Written notice will be by certified mail sent to the consultant's design representative
at the address provided by the CONSULTANT.
13.2. The CITY may terminate this Agreement, in whole or in part and at any
time, in writing if CONSULTANT substantially fails to fulfill any or all of its material
obligations through no fault of CITY. If CITY terminates all or part of this Agreement for
Professional I,ervices Agreement far Tourism Marketing/Advertising - Page 5 of 14
default, CITY shall determine the amount of Services satisfactorily performed to the
date of termination and the amount owing to CONSULTANT using the criteria set forth
below; prided that (a) no amount shall be allowed for anticipated profit on
unperformed Services.or other work, and (b) any payment due to CONSULTANT at the
time of term"enation may be adjusted to the extent of any additional costs CITY incurs or
will incur because of CONSULTANTs default. In such event, CITY shall consider the
actual costs incurred by CONSULTANT in performing the Services to the date of
termination, the amount of Services originally required which was satisfactorily
completed to the date of termination, whether the Services or deliverables were in a
form or of a type which is usable and suitable to CITY at the date of termination, the
cost to CITY of either completing the Services itself or employing another firm to
complete the Services in addition to the inconvenience and time which may be required
to do so, and other factors which affect the value to CITY of the Services performed to
the date of termination. Under no circumstances shall payments made under this
provision exceed the Schedule of Charges. This provision shell not preclude CITY from
filing claimsrandlor commencing litigation to secure compensation for damages incurred
beyond thai covered by withheld payments.
13.3. In the event this Agreement is terminated prior to the completion of the
work, a final payment shall be made to the CONSULTANT, which, when added to any
payments previously made, shall compensate the CONSULTANT for the portion of work
completed.
14. INDEMNIFICATIOWHOLD HARMLESS.
14.1. The indemnification and defense obligations specified in this Section 14
ClndemnitiObligations) have been mutually negotiated and shall survive the
expiration abandonment, or termination of this Agreement. The Indemnity Obligations
shall extend to claims that are not reduced to a suit and to any claims that may be
compromis'd prior to the culmination of any litigation or the institution of any litigation.
Inspection, acceptance or payment by CITY of or for any Services performed by
CONSULTANT shall ndt be grounds for avoidance of any Indemnity Obligations.
14.1.1. Professional errors and omissions. For any losses that arise from
any error, omission, negligence or other malpractice in the exercise of CONSULTANTS
professional judgment in the performance of architectural, landscape architectural,
engineering, or land surveying services such that RCW 4.24.115 would apply,
CONSULTANT shall defend, indemnify, and hold the CITY harmless from all such
losses to the extent caused, or alleged to be caused, by any violation of law, including
state, federel or municipal law or ordinance, or negligent act, omission, breach of
contract, or willful or Intentional misconduct of CONSULTANT. The obligation of
indemnity under this .subparagraph does not, however, extend to losses caused by the
negligence (whether sole, concurrent or contributory) of the CITY.
14.2. In any and all claims against the CITY by any employee of
Professional Services Agreement for Toudsm Meftting/Adverdsing - Page 6 of 14
CONSULTANT, the irxtemnilic ation obligations set forth above shall not be limited in
any way by any limitation on the amount or type of damages or compensation benefits
payable by or for CONSULTANT under the applicable worker's or workmen's
compensation, benefit, or disability laws (including but not limited to, the Industrial
Insurance laws, Title 51 of the Revised Code of Washington). CONSULTANT expressly
waives any immunity'CONSULTANT might have under such laws, and, by entel'ing into
this Agreement, acknowledges that this waiver has been mutually negotiated.
15. INSURANCE.
15.1. The CONSULTANT shall procure and maintain for the duration of the
Agreement, insurance against claims for injuries to persons or damage to property
which may arise from or in connection with the performance of the work hereunder by
the CONSULTANT, its agents, reproentatives, employees or suboontmetors:
15.2. CONSULTANTS maintenance of insurance as required by the Agreement
shall not bOrconstrued .to limit the liability of the CONSULTANT to the coverage
provided by such insurance, or otherwise limit the CITY'S recourse to any remedy
available at'iaw or in equity.
15.3: Minimum Scope of Insurance. CONSULTANT shall obtain insurance of
the types described bekw.
15.3.1. Automobile Liability insurance covering all owned, non -owned,
hired and leased vehicles. Coverage shall be written on Insurance Service Office
(180) form CA 00 01 or a substitute form providing equivalent liability coverage. If
necessary, the policy shall be endorsed to provide contract liability coverage; and,
'F5.3.2. Commercial General Liability insurance shall be written on ISO
occurrence -form CG 00 01 and shall cover liability arlsing from premises, operations,
Independent contractors, and personal injury and advertising injury. The CITY shall be
named as an additional insured under the Consultant's Commercial General Liability
insurance policy with respect to the work perlbrmed for the CITY; and,
15.3.3. Workers' Compensation coverage as required by the Industrial
Insurance laws of the State of Washington; and
15.3.4. Professional Liability Insurance appropriate to the CONSULTANTS
profession.
15.4; Minimum Amounts of Insurance. CONSULTANT shall maintain the
following insurance limits:
15.4.1. Automobile Liability insurance with a minimum combined single
limit for bodily injury and property damage of $1,000,000 per accident.
Professional Servioes Agreement for Tourism MarkstinglAdvertising - Page 7 of 14
15.4.2. Commercial General Liability insurance shall be written with limits
no less than $1,000,000 each occurrence, $2,000,000 general aggregate.
15.4.3. Professional Liability insurance shall be written with limits no less
than $1,000,000 per claim and $1,000,000 policy aggregate limit.
15.5: Other Insurance Provisions. The insurance policies are to contain, or be
endorsed to contain, the following provisions for Automobile Liability, Professional
Liability and Commerbial General Liability insurance:
15.5.1. The CONSULTANT's insurance coverage shall be primary
insurance with respect to the CITY. Any insurance, self-insurance, or insurance pool
coverage maintained by the CITY shall be excess of the CONSULTANT's insurance
and shall not contribute with it.
15.5.2. The CONSULTANT's insurance shall be endorsed to state that
coverage shall not be cancelled, suspended or materially changed by either party,
except after thirty (30) days prior written notice by certified mail, return receipt
requested; has been given to the CITY.
15.5.3. Any payment of deductible or self-insured retention shall be the
sole responsibility of the CONSULTANT.
15.5.4. The CONSULTANT'S insurance shall contain a clause stating that
coverage shall apply separately to each insured against whom claim is made or suit is
brought, except with respects to the limits of the insurer's liability.
15.6. Acceptability of Insurers. Insurance is to be placed with insurers with a
current A.M. Best rating of not less than A:VII.
15.7,1 Verification of Coverage. CONSULTANT shall fumish the CITY with
original certificates and a copy of the amendatory endorsements, including but not
necessarily limited to the additional insured endorsement, evidencing the Insurance
requirements of the CONSULTANT before commencement of the work.
15.8. Cancelation. No canoelation of the foregoing coverage shall be effective
without thirty (30) days prior notice to the CITY.
16, APPLICABLE LAWIVENUE. This Agreement shall be construed and interpreted
in accordance with the laws of the State of Washington, and in the event of dispute the
venue of any litigation brought hereunder shall be Kittitas County.
17., NOT.dCE. All communications regarding this Agreement shell be sent to the
parties at the addresses listed below, or at such other address as given pursuant to this
Section, and shall be effective on the next business day if sent by registered or certified
mail or deposited with an overnight delivery service.
Professional Services Agreement for Tourism Markedrig/Advertising Page 8 of 14
City c f Ellensburg
City Manager's office
501 N. Anderson
Ellensburg, WA 98926
Kieffitas County Chamber of Commerce
609 North Main Street
Ellensburg, WA 98926
18. ENTIRE AGREEMENT. The written terms and provisions of this Agreement,
together with all referenced Exhibits, supersede all prior verbal statements of any officer
or other representative of CITY, and such statements shall not be effective or be
construed as entering into or forming a part of, or altering In any manner whatsoever,
this Agreement. The entire agreement between the parties with respect to the subject
matter hereunder is contained in this Agreement and the referenced Exhibits.
19. PRIORITY OF DOCUMENTS. In the event that the language and provisions of
this Agreement are contrary to or conflict with any language or provisions set forth in
any exhibit to this Agreement, the language and provisions of this Agreement shall
control, and the contrary or conflicting language or provisions of the exhibit(s) shall be
disregarded and shall, be considered void.
1
20. M06IFICATION. No waiver, alteration, or modification of any of the provisions
of this Agreement shall be binding unless in writing and signed by a duly authorized
representative of CITY and CONSULTANT.
21. ASSIGNMENT. Any assignment of this Agreement by CONSULTANT without
the prior written consent of CITY shall be void.
22. WAIVER. A waiver of any breach by either party shall not constitute a waiver of
any subsequent breach.
23. THIRD -PARTY BENEFICIARIES. There are no third -party beneficlades to this
Agreement;
24. EXHIBITS AND SIGNATURES. This Agreement, including its exhibits,
constitutes the entire Agreement, supersedes all prior written or oral understandings,
and may only be changed by a written amendment executed by both parties. The
following exhibits are hereby made a part of this Agreement
Exhibit A -- Scope of Work
Exhibit B — Metrics for Evaluation of Performance
Exhibit C — Budget for Each Task
Professional Services Acresment for Tourism Marketing/Adverdsing - Page 9 of 14
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of
the day and year first written above.
CONSULTANT:
i/�I r:-1 G1.to, .�r
Printed
Narnw.lltt��L r K 1
rtie:
Tax ID* -
THE CITY OF ELLENSPURG:
By:
Printed
Nan -A,
Title: h
ATTEST:
— U.&LL
Clerk
Approved as to Foran:
City Attorney
Profealonai Services Agreement for Tourism Marketing/Adv&lWng Page 10 of 14
EXHIBIT A
SCOPE OF WORK
The Chamber agrees to provide the fallowing services and engage in the following
aciivifies in :support of the City of Ellensburg tourism development effort. -
1.
f ort.1. Hine Tourism Director
a. To serve as a direct report to the Lodging Tax Advisory Committee,
attending monthly meetings to provide updates and reports on
marketing activities and where promotions are being done.
b. Prepare an annual marketing plan to present to the LTAC at the
beginning of each year.
c. Serve as liason to members of the tourism industry and event
organizations.
d. Prepare the cNy's applications to the Lodging Tax Advisory Committee
for funding.
6. Submit a monthly accounting of expenses incumad.
f Obtain, analyze and apply data related to tourism -related activities in
such a manner as to aid the review of the effectiveness of City of
Ellensburg tourism development efforts.
g. Submit quarterly reports to the City about services completed and the
state and effectiveness of tourism promotion of forts. As requested, but
at least twice during the year, present such reports in person to the City
Council.
2. Website Maintenance and Social Media
a. Maintain, including periodic updates as needed, a pubic web site that
promotes City of Ellensburg tourism and provides ink madon for
visitors
b. Manage, maintain and update on a regular basis, social media used for
tourism purposes.
c. Track web site traffic statistics including, but not limited to, page views,
unique visitors, search tens, entry and exit pages.
3. Collateral Materials
a. Develop promotional materials
i. Brochures
ii. Maps
N. Press Kits
iv. Video Clips
v. Photo Library
b. Distribute Ellensburg tourism information and literature in Ellensburg
and in other markets
c. Maintain stock and periodically review the effectiveness of Ellensburg
racks and rack locations.
Professional Services /agreement for Tourism Markefing/Advertising - Page 11 of 14
4. Marketing and Advertising
a. Administer and overmw Ellensburg tourism promotion efforts to
promote the City's events, attractions, fiecilitles, and destination
downtown, including
i. marketing campaigns,
ii. advertising,
M. brochures,
iv. solicitation of oonventions and meetings,
v. participation in trade shows, and
vi. other activities agreed to by the parties froom time to time.
5. Signage
a. Staff the entryway and directional signage committee when meetings of
the committee are recommended by the City.
Professional Services Agreement for Tourism AAsrketing/Advertising - Page 12 of 14
EXHIBIT B
METRICS FOR EVALUATION
Assessment:
Performance will be assessed by the Ellensburg Lodging Tax Advisory Committee
based upon informatlon provided by the Chamber which will include:
1. The Star Report of hotaltmotel occupancy
2. Organic Search
3. Form Fills
4. Engagement Rates
5. In addition to the goal for Lodging Tax receipts to increase by five percent
(5%) annually overall Ellensburg Lodging Tax revenue will be compared with
previous year receipts.
6. Sales tax summary for tourism based business categories (to be supplied
monthly by the City).
Professional Services Agreement for Tourism Markefing/Advertising - Page 13 of 14
EXHIBIT C
BUDGET
Work Item�Unit---
MARKETNG & ADVERTISING
! Weiisite Maintenance Lunip.Sum
Collateral Materials
Lump sum
Marketing & Advertising Lump sum
Tourism Strategy S year plan/Implementation Lump sum
Director of Tourism - Lump Sum
Contract Administration (L&[, Insurance, Acctg, Lump Sum
Mktg pees)
Cost 2019 2070
Budipt mot
$1083.33/mo
$13,000
$13,000
$2500/mo in 2019
$30,000
$32,000
$2666.67/mo in 2020
$.154,680
.$171,353
$50,000
$20,000
$3916.67./mo 'in 201'9
$47,000
$50,000
$4166.67/rho in 2020
$52,000
$50;000
Total Collateral • Materials $,346,680 "$336,885
i
TOTAL CONTRACT $346,680 $336,885
Professional Services Agreement for Tourism Marketing/Adver[leing
- Page 14 of 14
TOURISM PROMOTIONS AGREEMENT
Between the City of Cie Elum
and
The Kittitas County Chamber of Commerce
This Agreement is made and entered Into this 23rd day of October, 2015, by and between the
Kittitas County Chamber of Commerce, hereinafter "Chamber," and the City of Cie Elum, a
municipal corporation, hereinafter "City."
W ITN ESS THAT:
WHEREAS, the City and the Chamber seek to cooperate in the provision of tourism
development services for the community, and
WHEREAS, the Chamber Is qualified and willing to continue providing such services to the City;
NOW THEREFORE, for and In consideration of the mutual covenants and promises of the parties
hereinafter set forth, it is agreed as follows:
A. Chamber's Obligations. The Chamber agrees to provide the following services and engage in
the following activities in support of the Cie Elum tourism development effort;
1. Establish, operate and maintain a Visitor Information Center for the purpose of
greeting visitors, displaying promotional brochures, offering assistance, and
answering requests for tourism and visitor information. Hours of operation will be
Monday - Friday from 10 a.m. to 4 p.m., and Saturdays between the hours of 10 a.m.
and 4 p.m.
2. Ensure that Chamber personnel and volunteers receive regular visitor information
training.
3. Distribute Cie Elum tourism information and literature in Cie Elum and in other
markets. Maintain stock and periodically review the effectiveness of Cie Elum racks
and rack locations.
4. Develop and maintain a separate web site devoted entirely to Cie Elum tourism.
S. Develop and implement external public relations throughout City attractions,
facilities, and events.
6. Submit monthly reports to the City about services completed and the state and
effectiveness of tourism promotion efforts. As requested, but at least twice during
the year, present such reports in person to the City Council.
7. Submit a monthly accounting of expenses incurred for reimbursement.
S. Obtain, analyze and apply data related to tourism -related activities in such a manner
as to aid the review of the effectiveness of Cie Elum tourism development efforts.
1
B. CitVs Obligations. The City agrees to provide the following services and engage in the
following activities in support of the Cie Elum tourism development effort:
1. Assign a member of the City staff to serve as liaison and contact with Chamber
representatives in support of the implementation of this agreement.
2. Make payment from the City's Lodging Tax Fund to the Chamber for the provision of
Its services based upon the budget included In 'Exhibit A—Tourism Services Budget'
which is made a part of this agreement. Payments for those budget items shown in
'Exhibit A - Tourism Services Budget' for Visitor Information Services shall be made on
a monthly basis. Payment for the services and products covered by this agreement
shall be on a reimbursable basis to the Chamber for costs incurred. Budget lines in
"Exhibit A—Tourism Services Budget" areapproximate. However, payments made
by the City to the Chamber under this agreement shall in no event exceed the total
amount shown on the budget In 'Exhibit A - Tourism Promotions Budget' of $106,000
without the prior written agreement of the parties.
C. Additional Obligations. The parties further agree as follows:
1. The City, and any agents and employees of the City, in the performance of this
agreement, shall act In an Independent capacity and not as officers or employees or
agents of the Chamber. Likewise, it is agreed that the Chamber, and any agents and
employees of the Chamber, in the performance of this agreement, shall act in an
Independent capacity and not as officers or employees or agents of the City.
2. This agreement is not assignable by either party in whole or in part without mutual
written agreement of the parties.
3. All of the provisions of this agreement shall extend to and be binding upon and inure
to the benefit of the heirs, executors, administrators, successors, and assigns of the
respective parties hereto.
4. It is mutually understood and agreed that no alteration or variation of the terms of this
agreement shall be valid unless made in writing and signed by the parties hereto, and
that no oral understandings or agreements not incorporated in this agreement shall be
binding on any of the parties.
S. Both parties agree that in fulfilling the terms and conditions of this agreement that
neither shall discriminate on the basis of race, creed, color, national origin, age, sex,
marital status, or the presence of a physical, sensory or mental handicap.
6. This agreement is a contract for services. The Chamber remains a private nonprofit
association of business and professional people, and the Chamber's acceptance of
this contract does not result In Chamber membership, or convey the benefits of
Chamber membership, to non-members.
i. The Chamber's membership directory, web page, displays and other Chamber
referral services remain the property of the Chamber and its members, and listing is
'at the discretion of the Chamber.
S. The term of this contract shall be for one (1) year, from January 1, 2019 through
December 31, 2019.
9. Either party may terminate this agreement after giving ninety (90) days written notice
of its intent to terminate.
2
IN WITNESS WHEREOF, this agreement has been executed by and on behalf of the parties on
the day and year first above written.
W ITAS COUNTY CHAMBER OF COMMERCE
CITY OF CLE EWM
W
Jay McGowan
Mayor
A tfa chm en t F
plMRl OF WIIY�E
Job Title: Director of Economic Advancement
Status: Full -rime / Salaried / Exempt
Salary Range: MOOO - $68,000 depending on qualifications and tenure
Department: Economic Development/Tourism
Reports to: Chief Executive Officer
SUMMARY
Responsible for all economic development informat€on and related services in Kittitas County. The Director
assists businesses and connects them with federal, state, regional and local programs. This Includes serving as
the county's primary economic development contK% administering the ADO requirements. To promote
economic development by marketing IQttitas County as a visitor and event destination through programs
which include advertising, community relations, promotions and visitor services.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Serve as the primary contact for the county as ADO.
o Attend required tralnings, conferences, etc.
a Complete ADO reporting requirements
• Assist county businesses seeking to start, maintain, or expand. This includes:
o Knowledge of economic development programs and services
a Meet with and assisting businesses
o Advise potential new/startup businesses
o Knowledge of properties and landowners,
• Assist out -of -county businesses seeking to relocate to the county.
o Meet with and assisting businesses from out of the county.
o Arrange sight visits; working with other economic development contacts.
• Publicize the Chamber's Business Development services. This includes:
o Oversee updates to Chamber website.
o Publicize services offered to include but not limited to
■ Relocation Packet, promotions of the county
o Create business planning events, socials„ networking
■ Job creation/job fair
■ Technology trends
N Networking/referrals
o Create workshops that focus on but not limited to:
■ Local, state and federal regulations
• Government advocacy
Track available economic development/tourism grants and opportunities:
o Opportunity Zoning
a .09 Funding County
609 Nanh Main Street, Ellensburg, WA 99926 (509)925-2002 w-ww.kittitascountychamber.com
o Yakima County's Development Association Partnership 'Enterprise Challenge"
o Lodging Tax Contract of Services -- Ellensburg, City of Cie Elum, County
• Coordinate and nurture communications and relationships among the Chamber and its tourism related
members, City and County administrators.
• Future Development — develop tourism education presentations or workshops for use within the
county, and work via press releases and personal contact to promote the county in a positive Iight
nationally, regionally, and locally. This includes editorial content in national magazines, newspapers,
blogs, websites, and N promotion.
• Research and develop comprehensive marketing strategies, aimed at increasing travel through the
area.
Work with the hospitality industry to Increase room occupancy through advertising strategies, stay
packages, training and other methods.
• Collect pertinent travel research and report findings.
KNOWLEDGE & SKILLS NEEDED
1. Outgoing personality who enjoys people
2. Writing, reading, and analytical skills
3. Public relations and marketing experience
4. Some data entry skills, competence with office management software
S. Strong customer service attitude
5. Organizational skills and attention to detail
7. Reliable transportation
PHYSICAL REQUIREMENTS
1. Must be able to lift up to 25 pounds
2. The employee Is occasionally required to stand, walk, climb stains, and stoop, kneel, crouch or crawl.
JOB SPECIFICATIONS
i. Advanced writing, reading, arithmetic and analytical skills required.
2. High school diploma/equlvalent required.
3. Internet communication skills.
4. Strong customer service skills required in order to communicate effectively with all levels of management,
business and government offices/
S. Excellent organizational, attention to detail, follow through and proWem-solving skills required.
6. Experience in planning special eventslmeetings.
7. Must have reliable transportation.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those that an employee encounters
while performing the essential functions of this jab. Reasonable accommodations may be made to enable
Individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and
fumes or airborne particles. The noise level in the work environment is usually moderate.
609 North Main Strwt, Ellensburg, WA 98926 (509)925-2002 www.ldttitasoountychsmber.com
DISCLAD OEL The above statements are intended to describe the genual nature and level
of work being performed by individuals assigned to this position They are not intended to
be construed as an exhaustive list ofreaponsibfiities, duties and skills requirod by pmabnei
so classified.
Employee Signature
Chief Executhm Office
Date
Date
609 North Main. Street, Ellensburg, WA 98926 (509)925-2002 wvww.kitdtasmuntychamber.com
CIAMBECOMMICE
Job Title: Business Development Coordinator
Status: FuB--Time / Salaried / Exempt
Salary Range: $41,500 - $43,000 depending on qualifications and tenure
Department: Economic Development/Tourism
Reports to:. Chief Executive Officer
SUMMARY
To support the Chamber's core mission of business development through the coordination business attraction
and retention related activities, and serving as a secondary point of contact far the Economic Development
team.
ESSENTIAL DUTIES AND RESPONSIBILITIES;
• Serve as the secondary contact for the county as ADO.
o Attend required trainings, conferences, etc.
• Assist county businesses seeking to start, maintain, or expand. This includes:
o Knowledge of economic development programs and services
o Meet with and assisting businesses
o Advise potential new/startup businesses
o Knowledge of properties and landowners.
a Assist out -of -county businesses seeking to relocate to the county.
o Meet with and assisting businesses from out of the county.
c Arrange sight visits; working with other economic development contacts.
o Serve as "property expert' for the Chamber. Manage and update KCCC's property data base
under the supervision of the Director of Economic Advancement. Update building and site
availability on a monthly basis internally for KCCC's website and externally with state
Department of Commerce. Scrub property Information annuallyfor accuracy and designated
featured properties quarterly.
• Track available economic development/tourism grants and opportunities:
o Opportunity Zoning
o .09 Funding County
o Yakima County's Development Association Partnership "Enterprise Challenge"
• Ald In the production of a semi-annual newsletter. This Includes gathering pertinent Information,
drafting and formatting articles, and disseminating to the appropriate industry list.
• Participate In various external and internal meetings and events that require KCCC staff support and
Involvement. This may include Chamber functions, Centerfuse meeting and other possible functions.
• Other duties as assigned.
609 North Main Street, Ellensburg, WA 98926 (509)925-2002 wwwldttitasmuntyrhamber.com
KNOWLEDGE & SKILLS NEEDED
1. Outgoing personality who enjoys people
2. Writing, reading, and analytical skills
3. Public relations and marketing experience
4. Some data entry skills, competence with office management software
S. Technically savvy (ability to use online resources for research)
5. Strong customer service attitude
7. Organizational skills and attention to detail
& Reliable transportation
PHYSICAL REQUIREMENTS
1. Must be able to lift up to 25 pounds
2. The employee is occasionally required to stand; walk, climb stairs, and stoop, kneel, crouch or crawl.
JOB SPECIFICATIONS
1. Advanced writing, reading, arithmetic and analytical skills required.
2. High school diploma/equivalent required.
3. Internet oommunlcation skills.
4. Strong customer service skills required In order to communicate effectively with all levels of management,
business and government offices/
5. Excellent organizational, attention to detail, follow through and problem -solving skills required.
6. Experience in planning special eventsfineetings.
7. Must have reliable transportation.
MINIMUM REQUIREMENTS
• Bachelor's degree with significant coursework In business administration, economy;, marketing or public
relations.
• Relevant work experience In development authority, chamber of commerce, business development or research.
• Superior recommendations from prior employer(s)
• Professional chamber or authority, marketing, research or public relations work experience preferred.
WORK ENVIRONMENT
• The work environment characteristics described here are representative of those that an employee encounters
while performing the essential functions of this job. Reasonable accommodations maybe made to enable
Individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and
fumes or airborne particles. The noise level in the work environment is usually moderate.
DiSCLAMMR: The above stateanents are intended to desmile the genual nature and level
of work being performed by individuals assigned to this position. They are not intended to
be construed as an exhaustive list of responsibilities, duties and slabs required by personnel
so classified.
609 North Main Street, Ellensburg, WA 98926 (509)925-2002 www.kittitascountydwmbear.com
Employee Signature
Chief Executive Office
Date
Date
609 Nioi#h Main Street, EIlensburg, WA 98926 {509}925-2002 www.kittitascountycbambcw.com
AIMED �EIlE
Job Title: Commercial Property manager
Status: Part Time/Hourly/Exempt
Hours: Monday -Friday 9.^00 am -5:00 pm with evening and weekend work during events
Salary Range: $14,00 - $16.00 depending on qualifications and tenure
Department: Economic Development/Real Estate
Reports to: Chief Executive Officer
Summary
The commercial Property manager will help organize and coordinate administration duties and office
procedures. Their role is to create and maintain a pleasant work environment, managing the day-to-day
financial operations of the property, including finding and placing qualified tenants, and they ensure ftproperty is In good working order.
Ultimately, Property Manager should be able to ensure the smooth running of the office and help to
Improve Catalyst Co -working procedures and day -today operation.
Responsibilities
Tenant Relations - responsibilities include scheduling meetings and appointments, making office supplies
arrangements, greeting visitors and providing general administrative support to other departments (by
request, depending on availability).
Develop rental agreements, selects qualified tenants, and collects deposits and rents.
Enforces terms of rental agreements. resolves tenant complaints, and overseas eviction
proceedings If necessary.
Create and maintain office policies.
FaocOUGS Manageawnt — schedules maintenance and repairs, negotiates contracts wish vendors, regularly
Inspects property to ensure R Is In good working order, and quickly resolves emergency maintenance
Issues.
Marketing — keeps properties occupied with qualified tenants through advertising, lead follow up, property
showings for prospective tenants.
Schedule meeting and appointments for the meeting rooms in all locations.
Pin In-house or off -sits activities, like partles, celebrations.
Coordinate social media, blog and outreach marketing for Catalyst locations (local publications,
Art Walk, & by other requests.
Knowledge & Sidlis Needed!
is
• Familiar with applicable local, state, and federal laws and regulation
609 North Main Street, Ellensburg, WA 99926 (549)925-2002 wvww.k ttfasmuntvchamber.corn
fi Strong interpersonal & business communication skills
High level of organization and attention to detail
• Competenoe with office management software
{ Knowledge of financial reporting
Physical Requirements
1. Must be able to lift up to 25 pounds
2. The employee is occasionally required to stand; walk, climb stairs, and stoop, kneel, crouch or
Crawl.
Job Specifications:
1. Advanced writing, reading, arithmetic and analytical skills required.
2. High school diplomalequivalent required.
3. Internet communication skills.
4. Strong customer service skills required in order to communicate effectively with all levels of
management, business and government offices!
5. Excellent organizational, attention to detail, follow through and problem -solving skills required.
S. Experience in planning special event's/meetings.
7. Must have reliable transportation.
Work Environment:
The work environment characteristics described here are representative of those that an
employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this job, the employee is occasionally exposed to moving
mechanical parts and fames or airborne particles. The noise level in the work environment is
usually moderate.
DISCLAIMER: The above statements are intended to describe the general nature and level of work
being performed by indivWuals assigned to this position. They are not intended to be construed as
an exhaustive list of responsibliiHes, duties and skills required by personnel so dasstfied.
Employee Signature Date
Chief Executive Officer Date
609 North Main Street, Ellensburg, WA 98926 (509)925-2002 www.kittkwcountychomber.com
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RCW 82.74.370
Sales and use tax for public facilities in rural oountlee.
RCW 82.7 4.370 {3xlii} "Economic development office" means an office of a county, port
dist�s, or an associate development oigar&aVon as defined in RCW 43.330.010,
which promotes economic development purpoess within the county.
� cement
®OARD OFCOUNTY COMMISSIONK,RS
COUNTYMMIMAN
STATE OF WASHV40DN
IN TH9 MAT1'IRR OF APPROVAL OR Tf111C KrMjrA8 R YAKINA Cho
[XMRHRMVR scomow DEVRLDlmm'f ""TwY.
WMMUCASr Kittitas Cowty and Ysldm COOKY and its public and private lea wm to
Rte' and mvwwfy the MO nal na wmy;
dRFr,St a K ,comic
M&OVA"hWP mar W Daae U and drive r;Il7adi a per ' ) for the
WIICRZABt it (SDS wB also help dao mjkw gars aWWoo sadv
JPPMIbrspmft
Pmt WA the
l: WWW Beuomic DeW"NU t Ade�bwlwmkw4
the tm COUDW CEDS wig be d dm by a broadly MPueakdve local mwrbW
W AS: sav"(PA&forwuna will tv hald to VAS ;pant and inn" in tlas C%DS p1m;
WmwmuB: m extan" ow,etreacb POO= will be adminiamd to:pocalimWIY MUM that
WWMWjPF0 � nd kWuw -� wmt1
WHUMASr the CEM pbu will help rmWisb a two cool*EaMMc
that am help dib important p� l iM
Wim: it is bexKli W to Main de CBDS so dW the i400rxr * DewbMM
Ad"02 butiou (RDA) can oaneider s wmdo;nvoomm" wi is our herr;
Now THICK an 1T RESOLVED that the Kittilas C
oumty BoIrd 0fCbmWnjuwn ad"
do bHowing dom merit (+mel mft A) as dw ffmal CEN plan for 2016 - 2019.
DATED Iris 19th day of iswi y, 2016 at Elm, W .
BOARD Op' COUNTY COM1yUMNR.
K1TT1 p COUIwITY, WASRIl11G`T[>gi
teary Bee A Comm w
J A
Excerpts from the Yakima and Kitti#as Counties Comprehensive Economic �veioprnen# Man . �0 noes Regional
5
F—�- .L �t ,,.,_�: A ..`-tiy�p4 �,�� ,,,,, — •� ,
provide usfstance to upending or trlaub ed comp,,Mes MVCDA, babas
an efilialt to suPPat)WH and privau hnmstment within Chernber South
Ysbm County. Central Work&ra
Coundl-
`IN+;'all IV ►,
�.. �I•�� � •.tit 7 -� ,�� •
MOMPt the region as a balness ioatbnfqg f
115 �- 1ftAA, bb> .
newsletters, websites prospecting U*4 public relations and Chamber, port
other straw,
.40 hWke1k*W
Vw* and
Implement coopelatil+e n1lwrioetlrAg Ind that raise the1`6111119l4tt#taa
''a and mon as a business location Clamber► ftrt
kobld"16, JW saaOMb to- � ol►
tem hw%m
i
My In corlst with site selection.. _ } . • :: ..
pnofessiaMIS through e-
newalattors, cored "WIL end special tr* or events. yaw . K
ticas
r� bu ynepps !p V411as and end r
Ite the fialssibfbyaf expantSng exl�lrlg business �, iClttgas .
plan contests and other inittrtiM that support Chamber, local
entrepreneurs and ernerOM bu3inesses In the taro county&
region
UntV sties
46
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a•rnplfl ul;atlwrOMP Petall lrh�ub r ors ram In ,
Amis Gw end * bM DMu s to irnolpi" pt tflFs .
MOW In Voldmp �.. of
OrRanite and offer pertodk seminars for entrepreneurs and
establhW businesses that pra W help in the arms of
fluence, rnarkettng, management, getting started, etc.
M*q* to kf� Ioaaf e • ~ - -..
tiedhrhical and mpis �
to _ _ pr lor»i employees to Central
tiuslriess educatlon partnerships for K-12 and
posUSAVndary schools
:gyp w�i'be�retl porlrr� s�.� s i
1ht 'f1M $ whirmhlnec fl< }
(M Am" Sum Ifiltripoes.
Implement a series of topical seminars to sapport key local
Indra" clustars end VWr hey arnpbyeas,
riu fhp�vlt e�� in tfle � nkW !apporEhr
Inose technical tr*hft opportunities bYeWnding the
Yakksa Vocational' Technical Skills Center and bugling a
satelllt+e facif y in Sunnyside.
art plat i,lAagr�M.;rh
ifaapn�to�; '
Initlate a Mechinir4gApprship Program to provide in
depth training to the Was incumbent worMbm and
support the state's sarospaoe industry
YCDA, SBDC,
SCORE, ELMsWg
Downtown
Association, RCDR,
Kiltltas Chamber
�yCDA, fCittitas
Chamber
iEsn 10, YCDA,
Stwoc c",
IRtttea Chamber
l vem
YCDA,10ttltas
Chamber, St~1=
VMCH, Yakima
School DbUtt
yl K
���hriNahf
4F
Car*,," Foss 14,Wftelvaim
-�a�Jrne>dtr�
_ VVGCi M
:Ac loltd
+� Cum Cola
hnpravements lneludiKg, roadway, water, sewer, NOM" and Port Districts,- at t
and pedei, 3, 4, 6 regbm
s#rlan access rip pr10 ty .MW Kittftsgr umber
WA
Fuad dppropriate infrastructures prolem nth each ms's Val�rna
OM% sslps tax ferning dedicated towards economk County. Kktltas
day pment prvj ctc County, metas
�tlt �setes toandatraq belt
incorporate local brewmaries and disiilleft into promationai
and trludsm mad Ming inkktives.
Opt
l�rfs110 ithd1
Wyk*
YM, YCDk
Kttt%u Membw
�r area
OdbA*
Pursue securing funds to make improvement to fairgrounds K"I"s
and other landmark facilities in the region to enhance their Chambe• KittKas
capablKies to support enhanced tourism. y
% is
11
M
I
7., ry,
AsSemand Mventory the
OW's current retell offerings and of Yaklrrra,
,cre;u a fwmkmM and J"arkOtIng strategy for d meaftre
Downtown
c1tv of
dAW *01"0. Bleniftrs
Downtown
Detemono Pmlble ba dans for parks, PIOM and a
Pem*ne"t 10=bn for an annual farmer's r"gaM that
e"hwwft overall downtown re*aibmbn worts. CItV of Yakima
st Of
d
Develop n,g&ftlAgand
PMmatloonalal mateftb that hIghlW of Y4kkna,
downtown and nekhbwhood businessEkmd"
devniopment
OPPOftnkbL Downtown
Association
A0§*rent .Of Mot
vion ft clw. of Oilb
n
Implement Planned Infrab=ure Improvement that
support North 1st Street RevitalkatlDn I CitV of Yakima
34
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8
4
31
I
In accordance with IrDA guidelines, annual report$ data
development actfvftfes will be progress echky+�ed on ecanamfc
needled to antic) prepared. The yearly reports will effectively adlust the CEoS as
pate new opportunfties, address new issues, Identify new projects and
strategies and remove finished projects and strategies.
Since the CEPS Is a living document, annual reports will
will be
Years efforts toward defined oats. provide details regarding the previous
g KeV obimives will be tracked and "next steps"
stated for the coming year. These projected plans wilt continue to idea
estkrlaftd costs and timeframes, funding mechanisms, +esponsible specific prem'
partners. parties, and project
The following performance measures wig be used to evaluate how well st
are producing desired outcomes and impacts for the Kktrtas Yakima region and projects
GOAL ONE; Support the fel tntlon andbWanhmof
Clusters and Industries
Number of new Jobs created `
Number of Jobs retelned { •
hwease In private k"stment
Number of key companies receiving -depth
counseling hi or more hours)
Number and $ value of key lndustrV/buskress '
capital expansion projects,,
e Number and types of neral and State F
Investments secured to s y "
upport specllic ciustrr or
industry collabonove h*btwa
° $ ban capital Ped"ed to support
expendr4l lausirfesses
0 $ value of tax eredNs secured to support expanding businesses
Eau Two. support smaN lwslness &=ass and EnvqWene
wsw
• Number of new ventures anted
Number of workshops offered for srna! business and entrepreneurs
Number 01 1=1 businesses recelvk g imdepth counseq
ng (4 or more hours)
0
Number of Jobs created by small businesses rec:emft help from k termediarks
Number and types of Federal and State Imrestments secured to support small business
deweJopment
$ Increase in private Investment from expanding smA businesses
$ ban capital packaged to support expanding businesses
GouLL TMEE: DaM ft a Wolid Class Woskj e
+ Number of camrrpenies investing In customized worldbirce training
• Number of employees Participating In customlxed training activities
• $ value of company investments In ur "Mized worker training
• $ value of funds secured for general or customized workform training
• Number and type of new trainingeducatlon degree p, ms and cel
• Number and types of Federal and Srate
development invertmwft secured to support worldorce training or
Number of STEM graduates from arm colleges and technical schools
* Number of disadvantaged workers successfully placed Immo Joe
Goat Foun: Invest In CapIW ftc!M les and
Imre
Number and types of Federal and Stare
knestments made to support specdic
Companies or prepare for economic
development opportunities
+ Number and $ SwOunt of funded
water/sewer irnpnernent projects
• Number of new jobs created
" $ private investment trinered
OA
AMWAIWIt
• Number of acres of IndAwrIal property Improved or readied
Goan. FNL- Promote Tourism sad DevWbp Vbik r Armes
• Number of vismn using websites, vh for centers, etc
• $ value of publicity generated In support of tourism amenities end attractk=
• # days of ramvartlons/meeongs booked at ley pd& fedNtles
• Number of events rrested/supported D estimated economic impact
increase In overall economic impact from visitor spending
91
6ow.Sor. Monte powntwAM and Nalghborhood 8ashuas Mbft
Number of businesses started or reau ted to to !►
Number of cornpanles rxpandkig within to mad business dist
Number of meted business dhtricts
hooray MY companies raoeM"S �-depth counsef g (4 or more
Number nts of"ecreated/wpported & estimated amnomk Impact
Number of naw jobs cm ted
Number and $ amount of Federal and State Investments in revitalization
Number of jobs retained
$ 'w9w In Irrtmts broestment from expanding businesses
��l � - 9M
6
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The Yeldma and Klttltas County CDmmisslons will rMir ain a CEDS or use the committee
of a regional Economic Development DisM to evaluate the CEDS Board
group will update perlbrmance, measures as necessa plan on an annual basis, The
Implementation. based based upon actual eaperience wft pllan
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