HomeMy WebLinkAboutSTAFF REPORT 08.06.2019KITTITAS COUNTY
TREASURER’S OFFICE
AGENDA STAFF REPORT
AGENDA DATE: August 6, 2019
ACTION REQUIRED: Request to Approve Balanced Action CashTax Addendum #9 to the
License Agreement
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BACKGROUND: The Kittitas County Treasurer’s Office is requesting approval from the Board of
County Commissioner’s to add or change items within the CashTax software that will improve
functionality and productivity.
Sympro Interface: When it was approved to be a pooling county it was necessary to
begin utilizing a software program specifically designed for investment tracking
(Sympro). As we distribute accrual interest or collect fees from the pool participants, it is
necessary to add information to CashTax to ensure the correct reporting of cash
balances for all funds. it will save staff time and increase accuracy to have this
automated via an interface between Sympro and CashTax.
Receipt Date Modified Action: The Auditor’s office has requested that information
related to the date a receipt is created and/or modified by added to CashTax receipts.
This will assist with backtracking for information as well as in auditing.
G/L Report Format Change: The G/L Detail Reports printed from CashTax have grown to
include data from many of the additional program modules acquired over the years. At
this time, the data presentation has proven difficult for departments and junior taxing
districts to understand and requires often significant training to interpret. We have
asked Balanced Action to redesign these reports to be more readable. In addition to
providing a clearer representation of month end balances for each fund, the new format
also offers a summary page for quick reference.
INTERACTION: The Treasurer’s office and Auditor’s office have discussed the necessary
changes to CashTax with the developer.
RECOMMENDATION: Request to Approve Balanced Action CashTax Addendum #5 to the
License Agreement
HANDLING: 1 Original - Clerk of the Board
1 Original - Treasurer’s Office
ATTACHMENTS: Addendum #9 to License Agreement
LEAD STAFF: Amy Cziske, Treasurer