HomeMy WebLinkAboutLT-2019-027 KVEC ChillaxleLT-2019-027-KVEC-CHILLAXLE
2019 LODGING TAX SERVICES AGREEMENT
BETWEEN KITTITAS COUNTY AND KITTITAS VALLEY EVENT CENTER FOR CHILLAXLE EVENT
This Contract, effective January 1, 2019 is made and entered into by and between KITTITAS
COUNTY ("County"), a subdivision of the State of Washington, and KITTITAS VALLEY EVENT CENTER
(KVEC) FOR THE 2019 CHILLAXLE CLASSIC CAR SHOW AND RC CAR RACE ("Contractor").
WHEREAS, the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Section 1. Scope of Work.
a. Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A"
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in
accordance with this Agreement: Personnel, labor and supervision; technical, professional
and other services. All such services, property and other items furnished or required to be
furnished, together with all other obligations performed, or required to be performed, by
Contractor under this Agreement are collectively referred to herein as "Services."
c. Contractor shall commence, perform and complete such Services in accordance with Exhibit
"B" which is attached hereto and incorporated herein by this reference.
Section 2. Payment.
a. As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of ten thousand dollars ($10,000.00) (Kittitas Co. lodging
tax funding).
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts/invoices for any items including marketing and/or
advertising are submitted to the County, not to exceed the sum of ten thousand dollars
($10,000.00) (Kittitas Co lodging tax funding).
c. Services/Expenses that are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January 15, after this date funds lapse.
d. Requests for reimbursements must be submitted to:
Kittitas County Auditor
Attn: Auditor's Accounting
---'2019 County Lodging Tax Funding Agreement Pagel
LT-2019-027-KVEC-CHILLAXLE
205 West 5th Ave -Suite 105
Ellensburg, WA 98926
auditorsacco unting@co. kitt itas. wa .us
e. Reporting requirements of your events will be required on prescribed forms from the
County Auditor.
f. Contractor is eligible to claim reimbursement for the following items and amounts only:
• Printing, design fees, labor, and postage for direct mailings or sponsor search
• Supplies and labor to mail or promote event; paper, envelopes, postage
• Radio, print, online, digital, radio, and lV promotional advertising, and poster printing
• Supplies for event: dirt, safety material: fencing, cones, ribbon, gravel, plywood
• Equipment rentals to hand pack RC Car track
• Location beautification: time, materials & contingency
g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and
is further expressly denied funding for the following items as requested in the application as
defined in Section l(a): N/A
h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation.
I. Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Auditor's office prior to filing reimbursement claim. Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed. The training may be found online at the Kittitas County Auditor's website at the
following address: http://www.co.kittitas.wa.us/auditor/default.aspx
Sect ion 3. Pe r formance by Contractor.
a. Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County. Any such delegation or subcontracting without the County's prior written
consent shall be voidable at the County's option.
b. Contractor shall at all times be an independent contractor and not an agent or representa-
tive of the County with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or representative of the County. In no event shall
Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the
County. It is understood that the Contractor and the Contractor's staff and employees are
not employees of the County and are not, therefore, entitled to any benefits provided
employees of the County.
c. Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
authority (including, but not limited to, such requirements as may be imposed upon the
County and applicable to Services). Contractor shall furnish such documents as may be
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L T-2019-027-KVEC-CH ILLAXLE
required to effect or evidence such compliance. All laws, ordinances, rules, and orders
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, marital status, or the presence of a physical, sensory, or mental handicap.
e. The Services shall at all times be subject to inspection by and approval of the County, but
the County's making (or failure or delay in making) such inspection or approval shall not
relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County with sufficient, safe, and proper facilities and equipment for such inspection and
free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or its designee, or such Federal or State auditor with such information
related to the Services as may be requested by the applicable governmental entity.
Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County makes final payment of compensation due hereunder,
Contractor shall provide the County access to (and the County shall have the right to
examine, audit and copy, with or without notice) all of Contractor's books, documents,
papers and records related to the Services or this Agreement .
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractor will be reported to the Internal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4 . Release, Indemnity, and Hold Harmless.
The County assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnify, and hold harmless the County, its officers and employees,
agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities,
damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or
may arise or be alleged to arise out of or by reason <?f this Agreement including:
• Any fault, negligence, strict liability or product liability of Contractor in connection with the
Services for this Agreement;
• Any lien asserted upon any property of the County in connection with the Services for this
Agreement;
• Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
any governmental authority; or
___ 2019 County Lodging Tax Funding Agreement Page3
L T-2019-027-KVEC-CHILLAXLE
• Any breach of or default under this Agreement by Contractor.
Section 5 . Compliance with Public Records Law.
a. In compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. In the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County shall provide notice to
Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
c. The County specifically shall not be liable to Contractor for the County's release under public
records laws of any documents not protected by trademark, copyright or other law.
Section 6. Industrial Insurance Waiver.
With respect to performance of this Agreement and as to any claims against the County, its Additional
Insureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 51
of the Revised Code of Washington, the Industrial Insurance Act, for injuries to Contractor's employees
and agrees that the obligations to indemnify, defend and hold harmless provided in this Agreement
extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is
mutually negotiated by the parties to this Agreement.
Section 7. Insurance and Endorsements.
a. The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all cla i ms, losses, harm, costs, liabilities, damages and expenses
arising out of personal injury (including death) or property damage that may result from
performance of the Services or this Agreement, whether such performance is by Contractor
or any of its employees, agents or representatives.
c. Should the County require such liability insurance, the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
d. Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
___ 201 9 County Lodging Tax Funding Agreement Page4
LT-2019-027-KVEC-CHILLAXLE
e. Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County as an Additional Insured and shall stipulate that the insurance
afforded by the policies shall be primary insurance, and that any insurance, self-insured
retention, deductibles, or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance maintained by the County.
Contractor shall furnish the County a certificate of insurance with Endorsement as evidence
that the required policies are in full force and effect.
Section 8. Termination.
The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. In the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to
refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of
the date of the notice of termination.
Section 9. Miscellaneous.
a. Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or
any right or interest in this Agreement without the County's prior written consent.
b. This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
c. Notice for any purpose under this Agreement, except service of process, shall be given by
the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W.
5th Ave. Ste. 108, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by
the County to the Contractor shall be given to the Contractor's address provided on the
signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class,
postage prepaid, certified mail, return receipt requested.
d. The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
e. This Agreement may be executed in one or more counterparts and by facsimile, each of
which will be deemed an original, but all of which together will constitute one and the same
instrument.
f. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
___ 2019 County Lodging Tax Funding Agreement Pages
L T-2019-027-KVEC-CH I LLAXLE
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
violation of any applicable law, ordinance, or regulation the consequence of which will or
may materially affect Contractor's ability to perform its obligations under this Agreement.
g. If any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
h. The exclusive venue for any action brought to enforce this Agreement or any of its terms
shall be in Kittitas County, State of Washington.
Deputy Prosecuting Attorney
CONTRACTOR
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___ .2019 County Lodging Tax Funding Agreement Page6
CL TAC: Application for Lodging Tax Grant Funding
Grant Application
Workshop -2018 *
Submittal Instructions
& General
Information *
Dd you attend the G-ant Application Workshop -2018 hosted by the Kittitas County a,antier of Comrerce?
r Yes
i-No
r-Yes,
I have read and understand Subrrittal Instructions and General lnfonrntion for the 2018 Lodging Tax 0-ant Funding
A-ocess
EXHIBIT "A"
You are strongly encouraged to compose your responses to the questions of this form with a desktop text
editor and save your work, then copy and paste the information into the form. You may also save a draft by selecting
the button at the bottom of this page. When you do this you will be logged out and must log back in to continue. In order
to save a draft you 'Nill need to provide an email address and a pass1M>rd. After completing the save draft, you 'Nill be
redirected to landing page containing a link to log back into the form. We suggest you save this link as a bookmark. The
link will also be sent to you in an email.
Organization Information -------
Name of Organization * Kittitas Valley Event Center
Organization Address * Street Address
Website
Federal Tax ID#*
UBI#*
Organization is a:*
901 E. 7th Ave. Suite 1
Address Line 2
Oty
Ellensburg
Rlstal / Zip Code
98926
91-6001349
192-002-673
r-Government Entity
r 501(c)3
r 501(c)4
r 501(c)6
r Other
state/ A-ovince / Rggion
WA
Country
UNITED STATES
(Note: you must submit 501 (c)3, 501 (c)4, or 501 (c)6 approval documentation.)
Click here to view sample documents (redacted).
Upload Proof of business license Fair Grounds.JPG
Organization Status * Acceptable file forrmts include: JFG, RF or TIFF.
Contact Information
First Name *
Last Name *
Karey
Connor
104.43KB
"' '
Phone Number* 509-962-7639
Email* karey.connor@co.kittitas.w-a.us
Project or Event Information
Project/Event Name* 2019 ChillAxle Classic Car Show and RC Car Race
Event Dates
Please provide any specific dates, or range of dates, on which your event or project wll be held. You may add as many
dates or date ranges as necessary.
Event Dates
Start Dates*
6/29/2019
Project/Event
Location*
New or Ongoing
Project/Event?*
Amount of Funding
Requested*
End Dates
6/29/2019
Kittitas Valley Event Center
r Ongoing Project/Event (More than four years in existence)
r. New Project/Event (Four or fewer years in existence)
$ 10000.00
If yoo selected "Oigoing A'oject/Eitent" above this annunt rray not exceed 10% of the total expense budget of this
project.
Funding Request Max 15 ,500
Tourism Seasons* From the list below, what season will your project enhance lourisni? Select any which appy.
r Year-round (January -December)
r Off Season (November -February)
r Shoulder Season (October or March -May)
~ High Season (June -September)
Application Questions: Part 1
Please answer each question completely, in the order listed. Please include any supporting data within the
response narrative.
11 Project/Event Description
Please provide a description of your project/event and identify the specific tourism audience/market that your
organization wll target wth these funds . You must include an itemized list of exactly how any grant funds
awarded will be utilized.
Response 1:
Project/Event
Description*
Every color you can imagine shines and gleams at you tv.inkling from more than
100 classic and custom vehicles that have traveled far and INide to enjoy a
beautiful day at the Kittitas Valley Event Center.
Your ears pick up the distant sound of little RC cars zoom ing and racing around a
hand packed track, inside a covered arena lined INith bleachers ; spectators
grinning INith eyes bright and fingers pointing at their favorite RC Car.
This is all located on the parklike grounds, lined INith mature trees, green grass,
and fluttering butterflies of the 22 acre facility perfectly set up to host over 100
classic vehicles and RC Cars as well as a massive audience.
A number of commercial vendors selling their wares \Nill be present for guests to
peruse, and hopefully find something to bring home. The event is filled INith the
smells of a variety of food options available in a beautiful central courtyard in sight
of all \Mlo attend the 2019 ChillAxle classic car show and RC Car race.
Music greets your ears as you join the crowd of happy children and adults of all
ages. Announcements for prizes and awards are held at the end of the car show
inside the Gazebo located by the central courtyard. This location is a great place to
announce the INinners of the Classic Car shows different award categories. RC Car
race INinners announced inside bloom separately after all heats.
A classic, family friendly, vibe invites people to take a walk down our boulevard
filled INith colorful vehicles of all varieties. This oonderful family friendly event
located at the Kittitas Valley Event Centers ' beautiful venue includes plenty of
space for the classic cars and RC car enthusiasts to wander , eat , listen to lively
tunes , watch mini cars , and enjoy the site of over 100 classic, custom, and unique
vehicles on Saturday June 29th , 2019.
The RC car race \Nill run consecutively INith the classic car show in bloom pavilion.
A variety of different heats running at several times throughout the day to be
enjoyed by an audience found in the crowded bleachers. An in kind sponsor has
agreed to help organize and implement this part of the event IMlich has been a
highlight of note to many \Mlo attended the 2018 event. Many of the racers
indicated that they loved the show and expressed a great deal of interest in future
events . RC Car racing has become quite popular over the last few years INith a lot
of excitement about an event of this nature being offered in our small community.
2500 cha racter lirrit
List of Intended Use of Funds*
Printing, design fees, labor, and postage for direct
mailings or sponsor search
Supplies and labor to mail or promote event; paper,
envelopes, postage
radio , print, online, digital, radio, and TV
PROMOTIONAL advertising, and poster printing
Supplies for event: dirt, safety material: fencing,
cones, ribbon , gravel, plyoood,
Equipment rentals to hand pack RC Car track
Location beautification : time, materials &
contingency
21 Projections of Increased Tourism
Please provide the follovving estimates of how any money received \Nill result in increases in the number of people
traveling for business or pleasure on a trip:
1. Away from their place of residence or business and staying overnight in paid accommodations;
2. To a place fifty miles or more away from their place of residence or business for the day or staying overnight;
3. or from another country or state outside of their place of residence or business.
You must provide the evidence utilized in determining your projections.
Response 2.1 ;
Projection*
1. Away from their place of residence or business and staying overnight in paid accomrodations;
Lodging tax funds will be spent on Promotional Advertising ($7500), design and
printing expenses for promotional materials to include labor, paper, postage, staff
time, and envelopes ($2500), Operating expenses including dirt, gravel, labor,
safety fencing and materials, spray paint, pipe, nails, gravel, cones etc. ($2500).
Contingency ($2500.00)
We project that ChillAxle will bring in 3375 people into Kittitas County with
approximately 420 people from more than 50 miles away from Kittitas County .
We are hoping they will come from as far away as Spokane, Seattle, Vancouver,
Tri-Cities, Wenatchee, and Moses Lake. For a first year (2018) our estimated
attendance exceeded 900 -1200 people in 2018.
We project that this event will triple next year (2019).
We conducted two surveys during the course of our 2018 event sampling
approximately 1120th of the audience and registrants.
The survey was completed by 45 people, this was a small sampling of the actual
attendance, (45 people surveyed * 1 /20th of estimated actual attendance= 1125
overall in 2018. I project that more then 3000 will join us for the 2019 event on
Saturday June 29th, 2019.
We are hoping that this event can also encourage attendees to enjoy the Kittitas
County Farmers Market, and possibly Roslyn Farmers Market so that they can
make a whole weekend of Kittitas County.
We will market and promote this event to a wider audience as well as print, radio,
online, television, direct mailing, digital marketing, and poster promotional
advertising in more locations and implemented in stages.
With the data from the survey we can project that there will be approximately 240
people staying overnight in Kittitas County. This is based on discussions with the
RC Car racers, classic car show registrants, and audience members as well as the
completed survey questionnaire.
2500 character lirrit
Response 2 .1:
Evidence*
ChillAxle will bring in approximately 3375 people to our county.
Using the survey questionnaire I believe that 420 people will come from more than
50 miles away from Kittitas County. We are hoping they will come from as far away
as Spokane, Seattle, Vancouver , Tri-Cities, Wenatchee, and Moses Lake.
For a first year (2018) our estimated attendance exceeded 900 -1200 people.
This event will triple in attendance next year (2019).
We conducted tv.o surveys during the course of our 2018 event sampling
approximately 1 /20th of the audience and registrants.
The 2018 survey was completed by 45 people this was a small sampling of the
actual attendance. (45 people surveyed* 1120th of estimated actual attendance=
900-1200 overall. I project that
We wll see over 3000 people on Saturday June 29th, 2019, and are aiming for
approximately 2700 -3600 people to attend or participate in this event.
With the data from the survey 1/1/e can project that there will be approximately 240
people staying overnight in Kittitas County .
This is based on discussions with the RC Car racers, classic car show registrants,
and audience members as well as the completed survey questionnaire, and other
events of this nature
2500 character lirrit
Response 2.2:
Projection*
2.To a place fifty rriles or rrore away from their place of residence or business for the day or staying overnight;
Lodging tax funds Ill/ill be spent on Promotional Advertising ($7500), design and
printing expenses for promotional materials to include staff labor, paper , postage,
and envelopes ($2500), Operating expenses including dirt, gravel, labor, safety
fencing and materials, spray paint, pipe, nails, gravel, cones etc. ($2000).
Contingency ($1500.00)
We project that ChillAxle Ill/ill bring in 3375 people into Kittitas County approximately
420 people from more than 50 miles away from Kittitas County.
We are hoping they Ill/ill come from as far away as Spokane, Seattle, Vancouver,
Tri-Cities, Wenatchee, and Moses Lake. For a first year (2018) our estimated
attendance exceeded 900 -1200 people in 2018.
We project that this event Ill/ill triple next year (2019).
We conducted two surveys during the course of our 2018 event sampling
approximately 1120th of the audience and registrants.
The survey was completed by 45 people, this was a small sampling of the actual
attendance, (45 people surveyed* 1120th of estimated actual attendance= 1125
overall in 2018. I project that more then 3000 Ill/ill join us for the 2019 event on
Saturday June 29th, 2019.
We are hoping that this event can also encourage attendees to enjoy the Kittitas
County Farmers Market, and possibly Roslyn Farmers Market so that they can
make a vvt,ole weekend of Kittitas County.
We Ill/ill market and promote this event to a 111/ider audience as well as print, radio,
online, television, direct mailing, digital marketing, and poster promotional
advertising in more locations and implemented in stages.
With the data from the survey we can project that there Ill/ill be approximately 240
people staying overnight in Kittitas County. This is based on discussions 111/ith the
RC Car racers, classic car show registrants, and audience members as well as the
completed survey questionnaire.
2500 character linit
Response 2.2 :
Evidence*
Response 2.3 :
Projection*
Lodging tax funds will be spent on Promotional Advertising ($7500), design and
printing expenses for promotional materials to include staff labor, paper , postage,
and envelopes ($2500), Operating expenses including dirt, gravel, labor, safety
fencing and materials, spray paint, pipe, nails, gravel, cones etc. ($2000).
Contingency ($1500.00)
We project that ChillAxle will bring in 3375 people into Kittitas County approximately
420 people from more than 50 miles away from Kittitas County.
We are hoping they will come from as far away as Spokane, Seattle, Vancouver,
Tri-Cities, Wenatchee, and Moses Lake. For a first year (2018) our estimated
attendance exceeded 900 -1200 people in 2018.
We project that this event will triple next year (2019).
We conducted two surveys during the course of our 2018 event sampling
approximately 1120th of the audience and registrants.
The survey was completed by 45 people, this was a small sampling of the actual
attendance, (45 people surveyed* 1 /20th of estimated actual attendance= 1125
overall in 2018. I project that more then 3000 will join us for the 2019 event on
Saturday June 29th, 2019.
We are hoping that this event can also encourage attendees to enjoy the Kittitas
County Farmers Market, and possibly Roslyn Farmers Market so that they can
make a wiole weekend of Kittitas County.
We WII market and promote this event to a Wder audience as well as print, radio,
online, television, direct mailing, digital marketing, and poster promotional
advertising in more locations and implemented in stages.
With the data from the survey we can project that there will be approximately 240
people staying overnight in Kittitas County. This is based on discussions Wth the
RC Car racers, classic car show registrants, and audience members as well as the
completed survey questionnaire.
2500 character linit
3, or from another counlry or state outside of lheir place of residence or business.
Using the Survey responses we were not able to capture any audience members
that completed the survey that were from another county or state, but with the
increased reach from our promotional advertising campaign we are hoping for at
least 150 people arrive from out of state .
We believe that the location for this event is perfectly suited for a HUGE car show
and an event larger RC Car Race in years to come so we project that this number
will grow substantially if it is able to continue.
It will be out goal to target market the event to as far away as Spokane, and
Vancouver WA.
It will hopefully capture some attendees from other states as well .
2500 character linit
Response 2.3 :
Evidence*
Events of this nature do have attendees come from far and wide to see rare and
unique vehicles.
We will be adding some different questions to my survey to include: Are you from
out of state? and Are you a local?
So -we can drill do1N11 and capture some more evidence that -we can share with you .
We know this is possible because of my discussions with car and race car
enthusiasts. There is a lot of potential in this event that has room to grow and
become more fun filled if given the chance by adding other activities to it such as
bmx racing, carnival, swap meet, or a comedy show to name a few.
2500 character lirrit
Application Questions: Part 2
31 Measuring Results
What tools will you use to measure your event's impact on tourism? Please be specific and provide examples. Include the
following information:
A. Is your projecUevent year-round or is it seasonal or date-specific? Go to definitions of terms.
8. What strategies will you employ to assure you are attracting tourists from at least 50 miles away?
C. What strategies will you use to assist in marketing all of Kittitas County as a tourist destination with your
evenUproject funding request?
Response 3 :
Measuring Results*
Response 3 A :
Measuring Results*
Wiat tools will you use to rreasure your event's irrpact on lourisni? Rease be specific and provide exarrples.
The event is date specific -the weekend prior to 4th of July. 6/29/19
We will target advertise to cities and towns outside of Kittitas County with
advertising campaigns geared towards capturing the interest of young and old via
print, radio, tv, digital, and poster advertising strategically placed.
We wll also direct mail to our custom mailing list created from out 2018 event.
We will create and foster a relationship with some of our local businesses by
V1.0rking closely with them to have a role as in kind sponsors or level cash sponsors.
We ½ill also develop a relationship INith the Kittitas County Farmers market as it
runs in conjunction with my event on that Saturday.
We ½ill be including brochures and information about our community in all our
goodie bags and I ½ill make these available to our attendees at the event so they
can see what else is happening on that weekend in our community.
We ½ill create a custom survey INith survey monkey. I ½ill ask specific questions
about attendees plans while in Kittitas County. See below:
1) Will you be enjoying any other activities in Kittitas County?
2) Will you return to Kittitas County to attend another event INithin the next year?
3) How did you hear about ChillAxle?
4) Was it your first time you attended an event in Kittitas County?
5) Did you travel from more then 50 miles away?
6) Are you a local to Kittitas County?
7) Did you enjoy this event?
8) Will you attend this event in the future?
9) Will you be staying overnight in Kittitas County?
10) Did you pay for accommodations?
We ½ill offer incentives to people that complete the survey by entering them into a
dralNing for swag.
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A Is your project/event year-round or is it seasonal or dale-specific?
r Year Round r Seasonal r-Date Specific
Your selection here should be supported by the dates you provided above , in the Roject c,; 5ienl lnfomstion section.
Response 3 B:
Measuring Results*
Response 3 C:
Measuring Results*
B. V\hal strategies will you errploy to assure you are attracting tourists from at least 50 niles away?
We will create a custom survey with survey monkey.
We will ask specific questions about attendees plans mile in Kittitas County. See
below:
1) Will you be enjoying any other activities in Kittitas County?
2) Will you return to Kittitas County to attend another event within the next year?
3) How did you hear about ChillAxle?
4) Was it your first time you attended an event in Kittitas County?
5) Did you travel from more then 50 miles away?
6) Are you a local to Kittitas County?
7) Did you enjoy this event?
8) Will you attend this event in the future?
9) Will you be staying overnight in Kittitas County?
10) Did you pay for accommodations?
We will offer incentives to people that complete the survey by ending them into a
drawing for swag.
We will create and foster a relationship with some of our local businesses by
working closely with them to have a role as inkind sponsors or level cash sponsors.
We will also develop a relationship with the Kittitas County Farmers market as it
runs in conjunction with my event on that Saturday.
We will be including brochures and information about our community in all our
goodie bags and I will make these available to our attendees at the event so they
can see \Mlat else is happening on that weekend in our community.
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C. VI.hat strategies will you use to assist in mirketing all of Kitt~as County as a tourist destination with your
event/project funding request?
We will create a custom survey with survey monkey , I will ask specific questions
about attendees plans mile in Kittitas County. See below:
1) Will you be enjoying any other activities in Kittitas County?
2) Will you return to Kittitas County to attend another event within the next year?
3) How did you hear about ChillAxle?
4) Was it your first time you attended an event in Kittitas County?
5) Did you travel from more then 50 miles away?
6) Are you a local to Kittitas County?
7) Did you enjoy this event?
8) Will you attend this event in the future?
9) Will you be staying overnight in Kittitas County?
10) Did you pay for accommodations?
We will offer incentives to people that complete the survey by ending them into a
drawing for swag.
We will create and foster a relationship with some of our local businesses by
working closely with them to have a role as in kind sponsors or level cash
sponsors.
We will also develop a relationship with the Kittitas County Farmers market as it
runs in conjunction with my event on that Saturday.
We will be including brochures and information about our community in all our
goodie bags and we will make these available to our attendees at the event so they
can see what else is happening on that weekend in our community.
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Application Questions : Part 3
41 Collaboration
If your organization collaborates or has created partnerships with other organizations, groups, or other
events, how is this accomplished?
Collaboration*
51 Future Plans
The Kittitas Valley Event Center is a large facility with a significant number of
people coming for many reasons .
We have a close W'.lrking relationship with the Kittitas County Fair Board, and we
will collaborate with members of that Fair Board for the 2019 ChillAxle.
We believe a large number of our citizens in Kittitas County have either held an
event at the Kittitas Valley Event Center or attended an event here .
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Please expla in what plans exist to allow this project to become self-sustaining. Include any plans for ticket
sales, event sponsors, and other cost-recovery models.
Future Plans* This event is anticipated to be self sustaining within 3 years. It received a lot of very
positive feedback and I believe that thru W'.lrd of mouth th is event will only continue
to get bigger.
The Kittitas Valley Event Center will be able to host this event as it continues to
expand and become a reliable event and destination for a W'.lnderful family friendly
event.
ChillAxle has the unique ability to grow and expand in many directions by hold more
space for more classic vehicles and upgrading the RC Car race from Bloom to the
Rodeo Arena if the event continues to receive such positive reviews from
attendees, registrants, business owners , and community members.
This is the perfect event to add to our growing list of events that are offered in our
small community by fostering a unique vibe that allows for our cultural curiosity in
classic vehicles from our past and mini cars that will amaze you!
Carnival rides, BMX Racing, family fun day activities , Food truck expo, cheese
festival, clothing/food drive, comedy night...you name it and we can add it.
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Application Questions : Part 4
61 Additional Information
Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your
project and its benefit to tourism.
Additional Information There are no events like this in Central Washington, and the Kittitas Valley Event
Center has the ideal site for people to travel away from home to enjoy a delightful
array of activities found in Kittitas County.
Our Goal at the Kittitas Valley Event Center is to offer a unique environment that
serves this community and allows for an environment Vvhere families can go to
enjoy a variety of events.
This event meets that goal by providing activies that appeals to groups of all ages .
Foodies, RC car race enthusiasts, Classic Car enthusiasts, or shoppers looking for
the perfect gift.
The Kittitas Valley Event Center has a lot of flexibility in Vvhat it can do with many
different halls of all different sizes that we can customize to meet the need of any
kind of venue .
We consider this space an opportunity to spread our potential and invite the
community to partake in Vvhat the Kittitas Valley Event Center has to offer.
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Supporting Documents You rmy upload any supporting docun-ents such as graphs, irmges. diagram;, rmrketing miterials, etc
Chillaxle Poster 6.25.18.pdf 1.8MB
You are allowed to subrrit up to 3 single page (US Letter) docU1Tents in Jffi, R:F or TlFFforrrat
71 Previous Lodging Tax Grant Information
f-as your event received Lodging Tax funds in previous years? Previous Years
Awarded Lodging Tax
Grants*
r No , this event/project has not previously received Lodging Tax Funding.
r-Yes, 1 year previous
r Yes, 2 years previous
r Yes, 3 or more years previous
How many participants and spectators attended last year's activity and/or will attend
this year?
Prior Year*
1,200
Projected*
3,600
1--fow many days did/will your event occur?
Prior Year* Projected*
How many paid overnight stays were and/or will be booked as a result of your
project/ event?
Prior Year*
80
Paid Overnights' Data Support
Projected*
240
Explain how the room nights data above from the prior year was collected and how the projection for the next year is
derived. (For example, if there was a survey conducted for the prior year, explain the methodology. For the projections,
Vvhat are they based upon and how is that basis justified?)
Prior Year Paid
Overnight's Stay
Response*
Prior Year Paid
Overnight Stay Data
We used a survey and by using that survey we can determine an aproximate
number of people Vvt,o stayed overnight.
We Vliill conduct another survey and capture a larger group of survey participants
for 2019.
We \Nill also be marketing to audiences from areas more then 3 hours away as well
as collaborating INith other events or activities to bring people to Kittitas County.
See the survey response spreadsheet attached that records the responses from
the survey questionnaire.
2500 character lirrit.
11 addition lo field above, you rmy upload the evidence to support the prior years' rooninighl infornBtion.
ChillAxle Survey Answers.pdf 225.94KB
You rray upload up to three single pages (US Letter). of inforrmtion ff you a single rrulti-page docurrent, only the first
three pages will be considered , 1hefollowing forn-ets, will be accepted: JFG, ITT or 17FF
Application Questions: Part 5
Bl Funding
A
Does your organization have, or have you applied for, grant funding from other sources? If not , wt,y not? If yes, please
list the funding you have for the project, including any volunteer and in-kind sources in Question 91 Project Budget
Overview.
Funding sources and amounts Vvf7ich have not yet been secured \Nill be listed separately, in the field(s) directly below.
Finally, Vvf7at changes would occur if the project couldn't be funded?
other Funding* Cbes your organization have, or have you applied for funding from other sources?
r-Yes r No
Funding for which you have applied but not yet secured
Funding Source Amount
Level Cash Sponsors $ 3 ,700.00
In Kind Sponsors $ 10,000.00
Volunteer hours $ 2,000.00
Funding Shortfalls* Wlat changes would occur if the project co uldn't be f und ed?
ChillAxle was in its first year , and required a great deal of effort to implement a
plan , protocols, and procedures to organize it so we could make it a success .
We believe that staff time \Nill be greatly reduced because the procedures have
been implemented. A lot of attendees to the event stated that it was a very well
organized and well planned event.
We would like to enhance this event with out promotional advertising efforts , and
Vliill make that a priority for next year.
We Vliill also be reaching out and netv>.orking Vliith local businesses to invite them to
participate again.
With the increased effort in promotional advertising W8 believe that our registered
RC car and classic car entries IMII double Vvf7ich Vliill increase the visitors to Kittitas
County.
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Matching Funds
Percentage
183 .00
%
This field will auto fill with the correct percentage based on you r input to budget section below .
91 Project Budget Overview
Please complete budget for this projecUproposal. If your agency operates independently of this project application it may
not be necessary to submit the entire agency budget. You must submit a budget which specifically pertains to the
project/event for which you are requesting funding and adheres to the basic budget format shown below.
The budget must include anticipated revenues, expenditures , and any potential profit or loss . For projects/events \Nhich
are ongoing for more than one (1) year, please also submit actuals from the previous three (3) years of operations
(need not be consecutive) for the project/proposal if applicable .
For any claimed in-kind contributions valued at $500 or more and related to marketing/advertising, you must
submit verifying documentation which assures the contribution will be provided. For instance, if you are
claiming in-kind contributions in the form of advertising match , a binding contract itemizing the matching value and
obligating each party must be provided.
ATTENTION: In an effort to allow an adequate level of flexibility for all applicants, not all fields in the budget portion are
required to be filled before this form is submitted. Providing all applicable data is your responsibility, failure to do
so will potentially jeopardize your application's chance for review.
Verification of In-kind For any claimed in-kind contributions valued at $500 or more and related to rrarketinglactvertising . you m1St subnit
Contributions verifying docurrentation which assures the contribution will be provided.
Budget Year
Edit if necessary 2016 2017 2018 2019
Revenues From Consolidated Lodging Tax Grant
Past Actual 3 Past Actual 2 Past Actual 1 Projected
LTAC Grant $ 0.00 $ 0.00 $10,000.00 $10,000.00
Funding
All Other Revenues
Account Name Past Actual 3 Past Actual 2 Past Actual 1 Projected
sponsorships $ 0 .00 $ 0.00 $ 3700.00 $ 5000 .00
car registration $ 0 .00 $ 0.00 $ 1736 .00 $ 2500 .00
revenue, and
souvenir sales
Food Concession $ 0 .00 $ 0.00 $ 105.00 $ 300.00
booth rent
Commercial Vendor $ 0 .00 $ 0.00 $ 0.00 $ 500.00
Booth Rent
In-Kind Contributions (except volunteerism)
Account Name Past Actual 3 Past Actual 2 Past Actual 1 Projected
Sponsors $ 0 .00 $ 0.00 $ 7660.00 $ 10000.00
Contributions of Volunteer Time
Past Actual 3 Past Actual 2
Number of Hours
Past Actual 1
185
Projected
200
Evidence of Volunteer Rease upload a single file which offers evidence in support of the projected volunteer hours
Contributions *
Calculated Value of
Projected Volunteer
Time
Revenue Totals
Expenses
Account Name
Staff Salaries and
benefits
Office and operating
supplies
Promotional
advertising
Printing and binding
Expense Totals
Profit & Loss
ChillAxle Volunteer Hours.pdf
$4,712.00
Past Actual 3
$ 0.00
Past Actual 3
$ 0 .00
$ 0 .00
$ 0 .00
$ 0 .00
Past Actual 3
$ 0.00
Past Actual 3
$ 0 .00
Past Actual 2
$ 0.00
Past Actual 2
$ 0 .00
$ 0.00
$ 0.00
$ 0.00
Past Actual 2
$ 0.00
Past Actual 2
$ 0.00
Application Certification
Past Actual 1
$ 23201.00
Past Actual 1
$ 6415.28
$ 1988.25
$ 6295.34
$ 480.25
Past Actual 1
$ 15179.12
Past Actual 1
$ 8021.88
Projected
$ 33012 .00
Projected
$ 4500.00
$ 2500.00
$ 7500.00
$ 1000.00
Projected
$ 15500.00
Projected
$ 17512.00
97.56KB
The applicant here certifies and affirms: 1. That it does not now, nor will it during the performance of any contract arising
from this application, unlawfully discriminate against any employee, applicant for employment, client, customer, or other
person w,o might benefit from said contract, by reason of age, race , color, ethnicity, sex, religion , military status, sexual
orientation, creed, place of birth, or disability; 2. That it will abide by all relevant local, state and federal law., and
regulations and; 3. That it has read the information contained in the Instructions on pages 1 and 2 and understands and
will comply with all provisions thereof.
Certified by:*
Name * Karey Connor
Applicant's Title * Office Manager
ChillAxle Volunteer Hours
1.) Ali Anderson -Intern at Kittitas Valley Event Center -# of Hours 50
2.) Raylene Crawford -Fair Board Director--# of Hours 40
3.) Patsy Tenney -Fair Board Director -# of hours 40
4.) Jarred Fudacz -Fair Board Director -# of hours 5
5.) In Kind Sponsor hours -Daily Record -Amy Jenkins & Robin -# of hours 40
6.) Gene Ketzenberg -Friend -Car Club Member -# of Hours 5
7.) Car Club -Central Valley Rodders -# of Hours 5
Total volunteer hours 185
~ My DOR Unauthenticated > Business Lookup > KITTITAS COUNTY FAIRGROUNDS
License lnfonnation:
Entity name:
Business name:
Entity type:
UBI#:
Location:
Location address:
Mailing address:
View Additional Locations
Excise tax account and reselle r
permit status:
KITTITAS COUNTY AUD ITOR
KITTITAS COUNTY FAIRGROUNDS
Municipality
192-002-673
Open
512 N POPLAR
Business ID : 001
ELLENSBURG WA 98926 USA
205W5TH
ROOM 105
ELLENSBURG WA 98926 USA
Open (View)
Location ID: 0001
Govemi ng People May include governing people not registered-secrei.,y of Stare
Governing people Title
Officer JUDY M PLESS
The Business Lookup information is updated nightly.
Searc h date and time : 9/22/2018 10:56:11 AM
New search Ba
KELLEHER-FORD.COM
"Out family serving yout family since r 97 7"
2018 Car Show Registration form
CAR # _______ ,(office use only)
Contact Information :
Name: ________________ Phone : ____________ _
Address : ______________________________ _
City: __________ State: ___ Zip: ____ _
Email: ___________________ _
Club Affiliation (if applicable) ____________ _
Release: In consideration of and to permit my participation in showing one or more vehicles in the Central
Washington Car Show and RC Car Race to be held in Ellensburg, Washington on June 30, 2018 , I hereby
acknowledge and accept the risk of possible personal injury resulting from or caused by my participation in the
car show. I hereby acknowledge and affirm my continued willingness and desire to participate . Further, and of
my own free consent and volition and in consideration of my participation in the car show, I hereby agree to in-
demnify and hold harmless the Kittitas County, Kittitas Valley Event Center, and all other affiliated sponsors and
volunteers and do hereby waive claims for any and all injuries caused of action, or damages that I or my vehicle
or vehicles may sustain while participating in the show. By signing below, I acknowledge that I have read and
understood this waiver and release of liability and I am signing it voluntarily.
Signature : __________________ Date : _____ _
Vehicle Information:
Year: ____ Make : ____ Model : _____ _
Engine: ____ Horsepower: ____ Color:
Check One:
DUnrestored DStock DModified
Please list any special features, options, interesting history or any other information of special interest:
Payment Options :
Entry fee is $25.00 per vehicle
DCheck (# ___ ) DCash DCredit Card
DCard # ____________ _
Exp. Date: _____ V-Code : ____ _
Total Amount Due : ________ _
Please take this short, voluntary survey to help us improve the event in the future-thank you!
This information is used by our local lodging tax committee to determine future funding , thank you!
1. Are you staying overnight in Ellensburg? DYes ONo
If yes , how many nights will you be staying? __
Are you staying in D Paid accommodations D With Friends/Family
2 . How many people are traveling with you? ___ _
3 . Approximately, how many meals are you planning on having in Ellensburg? __ _
4 . How many times have you visited Ellensburg? __ _
5. How did you hear about this event? (Facebook, radio, website, friend s) _____________ _
7 . Do you participate in other car related events? If so , which ones? _______________ _
For more information please contact:
Karey Connor (509) 962-7639 / 901 East 7th Ave, Suite 1, Ellensburg, WA 98926
ka rey.connor@co.kittitas.wa .us
• •
$100
Listing & logo on website , name announced as sponsor during event, opportunity to
include brochures or literature distributed to all car show entrants in 'goody bag' (75
pieces minimum)
$250
In addition to benefits above ... listing & logo on poster & program. Opportunity to hang
banner near announcing stage, and naming rights to an award. (Business must supply
banner)
$500
In addition to benefits above ... recognition in all ChillAxle radio Ads, lOXlO booth space
to promote your business.
$1,000
For more information please contact: THE EVENT CENTER@
509-962-7639 or karey.connor@co.l<ittitas.wa.us
www.co.kittitas.wa.us/kvec/chillaxle
,,.
II
Address City State Zip
I :
Catlin Campbell 604 Cascade Street Richland WA 99354
Kevin Little 7281 Wilson Creek Rd Ellensburg WA 98926
Gayla Ringer 909 E Seattle Ave Ellensburg WA 98926
Janette Rengee 909 E Seattle Ave Ellensburg WA 98926
Kody Corey Bremerton WA
Biff Corey 2791 Schnebly RD Ellensburg WA 98926
James Sheldon 1900 N Alder St #12 Ellensburg WA 98926
Mike Krentzer PO Box 15 Throp WA 98926
Justin Blackburn 2900 Red bridge Rd Cle Elum WA 98922
Erin Leland 206 S Ruby st Ellensburg WA 98926
Matthew Nieni 604 Cascade Street Richland WA 99354
Joe Meldrum 4105 220th Pl SE Issaquah WA 98029
Matthew Mathisan 4720 Vantagew Hwy Ellensburg WA 98926
Wayne Hanson 10690 Vantage Hwy Ellensburg WA 98926
Gene & Sandy Ketzenb 915 S Gregory PL Ellensburg WA 98926
Kris Sullivan 310 Grant Street Ellensburg WA 98922
Jeff Nolls 2309 N Ellington Ellensburg WA 98926
Cindy & Bob Doveh PO Box 737 Othello WA 99344
Chuck Tierney 807 Viewridge St Ellensburg WA 98926
Roy Vidonne 414 E Border Rd Ellensburg WA 98926
Brian Cooke 3080 Hanson Rd Ellensburg WA 98929
Larry Stother 4581 Fairview Rd Ellensburg WA 98926
Greg Armstrong 1631 Vantange Hwy Ellensburg WA 98926
G. Graham 500 East 28th Ave Ellensburg WA 98926
Dave Walsh 19871 Reecer Cr. Rd Ellensburg WA 98926
Ron Johnson 10121 Reecer Creek Rd Ellensburg WA 98929
Bob Greenman 120 Scquioa Ln Ellensburg WA 98926
Randy Enelx 4001 Fairview Rd Ellensburg WA 98926
John Tierney 835 S 4th st Loop Selah WA 98942
Peter J Eberle 350 -Sisters Rd Thorp WA 98946
Kip Fox 951 White Rd Cle Elum WA 98922
Darrel & Sandy Swaffie 9814 lyons Rd Ellensburg WA 98926
Larry Loveless 349 Susan Rd Ellensburg WA 98926
Craig Hatton 4735 Shishele Ave NW Seattle WA 98107
Steve Hozt 391 Riverbottom Rd Ellensburg WA 98926
Pat Lambert 120 McLaughlin Rd Gleed WA 98908
Bill Hosmer 2220 Game Farm Rd Ellensburg WA 98926
Wes Masters 5401 Number 81 Rd Ellensburg WA 98926
Paul Mathes 1900 N Alder St #35 Ellensburg WA 98926
Mike & Sharee Pierce 450 Trinity Ln #11 Ellensburg WA 98926
Gary Campbell 1011 N 34th Ave #54 Yakima WA 98902
Don Klaue 1010 N 29th Ave Yakima WA 98902
Anna Longanecker 13555 Vantage Hwy Ellensburg WA 98926
Staying If YES how lfVESwher e How many peop le
overnig ht many night$ are you ate you traveling How Many
stay ing? witfl y.ou? meals
Yes 1 Paid Aecom 1
Local
Local
Local
Yes 2 Fam/Friend 6 6
Local
Local
No 4 1
No 3 2
Local
-=
Yes 1 Paid Aecom 1 3
Yes 3 Fam/Friend 0
Local
Local
Local
Local
Local 1
No 2
Local 2
Local
Local
Local 2 1
=
Local 1 0
Lo cal
Lo cal 1
Lo cal
Lo cal
Lo cal
No 0 1
No 0 1
No 1
Local
Local
No 1 1
Local
Local
Local 3 1
Local
Local
Local
No
No 2 1
Local
How many How did you times have Do you participate other car related events if so, hear about this visited which ones? event? Ellensburg
10+ Facebook
Organizer
Jerrolds
Newspaper
10+ Friends Wood Burn Drag Strip
Facebook
Newspaper RC Car Race
10+ Store
Poster Eburg Hospices, Issy Front Street., Easton and Cle Elum
Friends Eburg Hospices, Kittitas Car Show Cle Elum Car Show
Coffee Club
Friends Hospice, Red Horse and Rossow Car Car show
Car Club
Car Club Local Car Shows
1 Cruzin' Mag. Yes, all we can
Poster
Radio Hospice
Poster Many
Poter All Local Shows
Friends Rosso
Daily Record Hospice
Friends Yes
Newspaper
10+ Another Car Show Selah,yakima, prosser and Issaquah
All Local Shows
Facebook All Local Shows
Friends Yes
Website
Newspaper Other Car Shows
Cruzin' Mag
Radio
Friends & Radio
Friend
Friend First One
10+ Friends
10+ Cruizin' Magazine All types
Facebook Moxee, Old Steel Car show, Selah
Section 1. Branding
Exhibit "B"
Guidelines and Requirements for
Advertising Expenditures of Lodging Tax
EXHIBIT "B"
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism
information as follows:
A. Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo with an operational link to the site(s). The logo must be displayed on the
contractor's home page; it must be sized no smaller than½ inch in height, and must be
surrounded by appropriate white space to allow easy recognition and legibility. Contractors
shall not change the logo(s) in color or appearance.
B. Print Advertising and Online Display Advertising of all types ( including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party
websites, streaming displays, etc.) must include the County's and appropriate City's tourism
website logo. The logo must be sized no smaller than½ inch in height, and must be surrounded
by appropriate white space to allow easy recognition and legibility. Contractors shall not change
the logo(s) in color or appearance.
C. Video Ad\Jertjsing of all types (including but not limited to television, online, electronic kiosks,
motion billboards, etc.) must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller than½ inch in height, and must be surrounded by appropriate
white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
Section 2. Advertising Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized .
A. Print Advertising :
1. Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed at 100% of the cost, including any production costs. To
operate exclusively outside of Kittitas County, the provider must not be physically located in
the County and/or not distribute any media within the County.
2. Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 10 days prior to
the event may be reimbursed at 100% of the cost, including any production costs.
EXHIBIT "B"
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 A, (2)(a) above, advertising reimbursement requests must include a
statement from the media provider specifying the percentage d istribution to areas
outside of Kittitas County. Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs.
B. Television Advertising :
1. Television advertising placed with any media provider outside the Yakima/Kittitas OMA will
be reimbursed at 100% of the cost, including any production cost.
2. Television advertising placed with any media provider inside the Yakima /Kittitas OMA will
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed at 100% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time -
frame in Section 2 B, 2(a) above, advertising may be reimbursed at the rate of 70% of
the total cost, including any production costs.
C. Online Advertising :
1. Online advertising and promotion may be reimbursed at 100% of the cost, including any
production cost.
2. Streamed media (radio, television, other) requests for reimbursement must include a
statement from the media provider specifying the percentage of recipients which are
outside of Kittitas County. Reimbursements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs.
0. Direct Mail :
1. Direct mail advertising may be reimbursed at 100% of the cost, including any production
cost, for each item mailed or shipped to a destination outside of Kittitas County. In order to
receive reimbursement, a list of the addresses and a signed statement from the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
required documentation.
E. Fl yers/Posters :
1. Flyers or posters which are placed outside of Kittitas County may be reimbursed at 100% of
the cost, including any production cost. In order to receive reimbursement, a list of the
locations where flyers or posters were posted outside of Kittitas County, a signed statement
from the contractor that the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.
F. Radio Advertisi ng:
1. Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed at 100% of the cost, including any production cost.
EXHIBIT "B"
2. Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed at 100% of the cost, including any production cost.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 F, 2(a) above, advertising may be reimbursed at the rate of 30% of
the total cost, including any production costs.