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Home My WebLink AboutResolutionRatifyCityofCleElumUtilitiesKITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS AGENDA STAFF REPORT AGENDA DATE: July 16, 2019 ACTION REQUESTED: Request to Approve a Resolution to Ratify the City of Cle Elum's Award to Construct Utility Extensions to the County's Upper County Shop at the Request of the Public Works Director BACKGROUND: For the past several years, Public Works has been working to develop property on No. 5 Mine Road in Cle Elum for a new county maintenance facility. At the request of the Public Works Director, the City solicited contractors for bids extending utilities to the proposed shop location. A qualified low bid was received by the City on 07-08-2019. City council took action awarding the construction bid to DJB Construction on 07-09-2019. DJB's bid was approximately $87,000 under Engineer's Estimate. This work enables the fire suppression system at the Solid Waste Transfer Station, located across the street from the proposed maintenance facility. INTERACTION: Public Works RECOMMENDATION: Ratify the City's action awarding utility extension construction to the proposed county maintenance facility on No. 5 Mine Road in Cle Elam. HANDLING: Return one original to Public Works ATTACHMENTS: Resolution; Bid Summary LEAD STAFF: Mark R. Cook, Director BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2019 - RATIFYING THE CITY OF CLE ELUM'S CONSTRUCTION AWARD TO DJB CONSTRUCTION FOR THE EXTENSION OF CITY WATER AND SEWER TO THE KITTITAS COUNTY PUBLIC WORKS PROPOSED MAINTENANCE FACILITY ON NO.5 MINE ROAD AT THE REQUEST OF THE PUBLIC WORKS DIRECTOR WHEREAS: Public Works recently received building permits for constructing a new County Road Maintenance Facility at No. 5 Mine Road in Cle Elum, WA; and WHEREAS: The City of Cle Elum recently solicited contractors for extending City water and sewer utilities to the new County road maintenance shop site; and WHEREAS: The City of Cle Elum awarded the construction project to DJB Construction as the lowest responsible bidder on July 9, 2019; and WHEREAS: Public Works has project funding in Fund 501 supporting completion of all utility extension work; NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby ratify the City of Cle Elum's utility extension construction contract award to DJB Construction pursuant to the request of the Director of Public Works. DATED this 16th day of July, 2019, at Ellensburg, Washington. BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Cory Wright, Chairman Attest: ❑ Clerk of the Board- Julie Kjorsvik Brett Wachsmith, Vice -Chairman ❑ Deputy Clerk of the Board- Mandy Buchholz Laura Osiadacz, Commissioner EnoiHLA lv July 8, 2019 City of Cie Elum 119 West First Street Cie Elum, WA 98922 Attn: Mayor Jay McGowan Re: City of Cle Elum SR 903 UTILITY EXTENSIONS HLA Project No.: 18101 Recommendation of Award Dear Mayor McGowan: The bid opening for the above referenced project was held at Cie Elum City Hall at 10:00 a.m. on Monday, July 8, 2019. A total of nine (9) bids were received with the low bid of $656,969.40, being offered by DJB Construction, LLC, of Wenatchee, Washington. This low bid is approximately eleven (11) percent below the Engineer's Estimate of $744,616.80. We have reviewed and checked the bid proposals of all bidders and recommend the City of Cie Elum award a construction contract to DJB Construction, LLC, in the amount of $656,969.40. Kittitas County concurred with the bid award recommendation, consistent with the Interlocal Agreement for reimbursement. Please send us a copy of the City of Cie Elum Council minutes authorizing award of this project. Enclosed are copies of the project Bid Summary for your review. Please advise if we may answer any questions or provide additional information. V�ly yourG�� f Roy . Lewis, PE REL/rmp Enclosures Copy: Rob Omans, City Administrator (Email) Mike Engelhart, Public Works Director (Email) Mark Cook, Kittitas County (Email) Caroline Fitzsimmons, HLA Racheile Pacsuta, HLA G OJECTSQ018%18101 C CE SR 903 UTILITY E%TENSIONS- DJC CONSTRUCTION, LLC@019-07.08 RECAWARD d. 2803 River Road A Yakima, WA 98902 A 509.966.7000 A Fax 509.965.3800 A www.hlaciviLcom BID SUMMARY BIDDER01 BioDER12 BIDDER 11 Ownec CITY OF CLE ELUM Project: $R 903 UTILITY EXTENSIONS HLA Project No.: 16101 Bid Opening Date: July 8, 2019 Noda- Item Description Unit Quantity Unit Pro. ESTIMATE Amount DUE Construction, LLC R 0. Box 2130 Wenatchee, WA 9800] Unit Price Amount Graide Construction SO Pond Road Yakima, WA 98901 Company Advantage OM Cpntraet.., Inc. P.O 0. 1011 glass, WA 98934 Unll Price Amount Unit Price gmaunt SCHEDULE A - MILLER AVENUE 8 SR 903 SEWER EXTENSION 1 Minor Change FA EST, $5.000.DD $5,000.00 $5,000.00 $5.00050 $5,000.00 $5,000.00 $5,000.00 $5,00000 2 Mobilization L8 1 51,500.00 51,500.00 43,000.00 53.000.00 $13,220.00 513,22000 $2.523.95 $2,523.95 3 Project Temporary Traffic Control LS 1 $5,000.00 ES,M.00 E3,NO 00 $3,200, 52420.00 $2,420.00 $12,436.]7 g12,436,77 4 Crushed Surfacing Base Course TON 36 345.00 51,62000 550.00 31800.00 $20.00 $720., $46.23 $1,864,28 5 Crushed Surfacing Top Course TON 26 345.00 51,1]000 350.00 51300.00 520.00 $52000 $76.12 $1979.13 fi HMA CL 112InchFG 64-28 TON 20 $110.00 52,00000 5150.00 $3,00000 5130.00 52600., 320591 $4,11820 7 Manhole 48 in, Clem. Type 1 EA 1 $3,800.00 33,000.00 $5,000.00 $5,000.00 18,000.00 $6,00000 $6,043.80 $6.843.80 8 Shoring or Extra Excavatw LF 220 Kid) $080.00 $5.00 $1110000 31.00 5220.00 $1298 $2.855., 9 $eMct Back 80, as Directed Cy 20 $40.00 $800.00 $70,00 $1.400.00 $20.00 5560,00 $92.36 $1,84].20 10 PVC Sanitary Sewer Pipe 121n. Diad. LF 1 220 $7000 $15,400.00 (20,60000 $110.00 §24,200,00 Ii $169.16 $37,21530 SCHEDULE A SUBTOTAL $37,970.00 �Sl30.00 $53400.00 i55,4fi0.00 876.41102 B.O%STATE 8.915$7.9% $3,037.00 $4,2]2.00 54,436.80 5611873 SCHEDULEATOTAL $41,007.60 $5],6]2.00 $59,896.6(1 $52,$02.56 SCHEDULE B - NUMBER 5 MINE ROAD 8 SR EXTENSION 903 SEWER it Minor Change FA EST. §5,000,00 SS oo,00 $5,000.00 $5,000.00 $5 NOW 55,00000 $5,000.00 $5,00000 12 Moblllzatam LS 1 $5,0011.00 35,000., $15,000.00 $15,000.00 $800,0., $8,000.00 $875.82 $675.82 13 Project Temporary Trade Coniml LS 1 $2,00000 52000.00 $3.000.00 $3,000.00 $4,800.00 $4,800.00 $8,104.58 $8,104.58 14 Clearing and Grubbing LS 1 $70.0,.00 $70,000.00 $15,0, 515000.00 $5]00.00 $5.70000 $18.29671 $18.29371 15 Crashed Surfacing Base Course TON 165 $45.00 57,425.04) $3500 $5,]]5.00 $20,00 $3,300.00 $31.06 $5,12490 16 Crushed Surfacing Top Course TON 65 $45.00 $2.925.00 $35.00 $2,27500 $20.00 1513,00 $3756 $2.441.40 17 HMA Cl 112 -inch PG 64-28 TON 65 $140.00 19.100.00 5150.00 39]50.00 $130.00 $6,450,00 $18252 $11,863.00 18 Maintain 48 In, DIam. Type 1 EA 4 $3,800.00 $15,200.00 $5,000 .00 20. $000.00 56.000.00 $29,00000 54,810.48 518,941.92 19 1 Shoring or Extra Excavation LF 1,140 $4.00 $4,56000 $2.00 $2,280.00 51.00 $1,14000 $219 $2,496.60 20 Select Backfill, as Directed CY 40 $40.00 $1,600,00 $70,00 $2,80000 $211., $1,12000 $7546 $3,010.40 21 PVC Sanitary Sewer Pipe Bln. Clem. LF 1.140 §65.00 $74,100.00 $65.00 $74,100.00 585., $74.100.00 $4248 $48427.20 to PVC Sanitary Sewer Pipe Gln. Diam. LF 30 $65.00 $1,950.00 y81.00 $243000 $40.00 $1200.00 $13.24 $219].20 23 $ewer Cleanout EA 1 $760.00 $750.00 $1,500.110 $1,500.00 $100.00 slotoo $1.16633 $1.186.33 SCHEDULE B SUBTOTAL 5199,610.00 $158,910.00 $138,210.00 1127,25$.6$ 8.0% STATE SALES TAX $15,960.80 $12,712.80 5111055.80 310,100.55 SCHEDULE B TOTAL 3171,622.8e $149,266.80 Et J7p3].41 SIO SUMMARY BIDDER81 SIDDER92 BIDOER03 Owner: CITY OF CLE ELUM project: SR 003 UTILITY EXTENSIONS HLA Project Nor, IBIO1 Bid Opanln00at.: July B, 2019 DIB ConSWGIOn, P O. Box 2138 Wenatchee, WA LLC 98007 Granite Constmchon 80 Pond Road Yakima, WA 90901 Company Advantage Dirt C.M.1chi P 0, Sox 1011 Nitlitas, WA 98934 Inc Item No. Item Descritin D Unit Ouantlly ENGINEER'S ESTIMATE Un4 be Amount Unit Price Amount Unil Price Amount unit Price I Amount SCHEDULE C - NUMBER 5 MINE ROAD & SR 903 WATER EXTENSION 24 Minor Change FA EST. $500000 (51000.00 $5.000.00 15000.00 $5000.00 $5,00000 $5,000.00 $5,000.00 25 Mo011aalion LS 1 $9,000.00 $9.000.00 (14,00000 $14,000.00 $2,000.110 $2.00000 51,001.17 $1,00717 26 Protect Temporary Traffic Control LS 1 $2,00000 $2,000.00 $1,000.00 51,00000 $2,500.00 $2,50000 $10.87173 $10,811)3 27 Clearing and Grubbing LS 1 $70,000.00 $70,00000 $4,500.00 $4,500.00 $5.700.00 $5,700.00 526,939.02 $25939.021 28 Crushed Sudacin9 Base Corrie TON 325 $45.00 $14,525.00 $35.00 $11,375.00 $20.00 $8,500.00 52571 $9,330.75 Z 29 Crushed Surfacing Top Course TON 140 $4500 $6.30000 $35.00 $4,90000 $2000 $2,80000 13165 $4,431.00 30 HMA Cl. 112 -Inch PG fi4-28 TON 145 $14000 $20,30000 $150.00 $21,75000 $130,00 $18,85000 $17678 $25,633.10 31 Shoring or Extra Excavation LF 1,510 54.00 $6,040.00 $1.00 $1,510.00 $1.00 $1.510.00 $1.65 $2.491.50 32 Select Backfill, as Directed CY 85 $40.00 $2,600.00 $7000 $20.00 $1.820.00 $68.56 $4,456.40 33 C -90D PVC Pipe lot Water Main 121n. Olam. LF 1,510 $60,00 190,60000 $47.00 $55,00 583,05000 $52.19 $18,806.90 34 C-900 PVC Pipe for Water Main 6 ln, Dam, LF 70 $65.00 $4,55000 $129.00 "$70,970.00 $34.00 52380,00 $4410 $30810035 Tapping Sleeve and Valve Assembly 121rt EA 1 $4500.00 $4,500.00 $0,00000 $12,60000 $12.600.00 $10,715.55 $10,775.55 36 1 Embody Valva 121n. EA 4 $2.00000 $8,000.00 $2,000.00 10.000.00 $3,00000 $12,00000 $2,64140 $to565- 37 Gate Valve B In. EA 2 $1,000.00 $3,60D 00 51,10000 $3,40000 $2.400.00 $1,100.00 $2,16601 $4,332.02 38 Gate Valve 6In. EA 2 $1,600.00 $3,20000 $1,100.00 §2,200.00 $1,900.00 $3,800.00 $1,757.53 $3,515.06 39 Como, Air ReieaselAir Vacuum Valve Assam by 2 In. EA 2 $4,00000 $0,00000 $5,000.00 $10,00000 56,860.00 (13,720.00 45,05503 $10,111.66 40 Hydrant Assembty EA 6 $4.500.00 $27,000,00 $5,000.00 $30,000.00 36,50000 $39,00000 $4,557.97 $27,347.82 41 Bottom EA 18 $34500 $5.44000 $400.00 $6,400.00 $69000 $11.04000 $595.36 $8,525.76 42 Service Conneplon 2 In. Dam. EA 1 $220000 (2,20000 $6,000.- §8,00000 51,6-.00 11600.00 $541634 $5,476.34 43 HOPE OR11 Pipe for Watermain 12In, Diem. LF 95 $70,- $8,65000 5111000 19,5-.00 $14700 $13,96500 $139.57 $13.259.15 SCHEDULE C SUBTOTAL $290,605.00 1252,085.00 $244,635.00 $256,963.53 8.0% STATE SALES TAX $23,968.40 518,568.80 $19,570.80 521,351.08 SCHEDULE CTOTAL $323,57340 E350,65L80 $264205.00 $288,320.61 BID SUMMARY BIDDERIH BIDDER 02 10IDDER83 Owner. CITY OF CLE ELUM Project: SR 003 UTILITY EXTENSIONS HLA Project Ng.: 18101 Bid Opening Dat.: Jury e, 2019 OJB Construction, PO, Bax 2138 Wenetchae, WA LLC 00001 Granite Construction SO Pond Road Yakima, WA 90901 Company AOvantage Did Contractors P.O. Box 1011 Kidder, WA W934 Inc Item No. Nem Description Umt Quantity ENGINEER'S ESTIMATE Unit Price Amount Una Pdu Amount Unit Pdce Amount Uni(Pdce Amount SCHEDULE 0 -ZONE 3 TO ZONE 2 PRESSURE REDUCING VALVE STATION 44 MMor Change FA EST. ES,WOCO $5,000.00 $5,000.00 $5,000.0 $5,000.00 $5,000.OD $5,000.00 $5,000.00 45 Moblli7ation LS 1 $2.300.00 $2,300.00 $3,400.00 3546060 30.000 OD $8,000.00 85,502.68 $5,50260 46 Clearing and Grubbing LS 1 350000 E5W.W $1,000.00 $1000.00 $5150.00 $8,15000 $2,494.00 $2,494.00 47 Unclassified Excavation Ind. Haul CY 45 $35,00 $1,5MID0 $200.00 $9,OODOD $2500 $1,305.00 $40.36 $2.176.20 48 Pressure Reducing Valve Station- Complete, In Plaza LS 1 $80,000.00 580,000.00 $75,000.00 $75,00000 $87,530.00 587,53000 $86.222.63 $86,22283 SCHEDULE D SUBTOTAL $30.375.00 $83,400.00 $107,9115.00 $101,475.71 8.0% STATE SALES TAX 371150.00 $7.472.00 $8,833.80 $3,118.06 SCHEDULE D TOTAL $08,52500 $100,072.00 3116.623.80 $109,503.77 SCHEDULE E-KOJITAS COUNTY TRANSFER STATION WATER CONNECTION 49 Mobdianown LS 1 $2,000.00 $2,000.00 $3,000.00 $3,DOD .DO $0,000.00 $8,000,00 $5.502.68 $6,58268 50 PrOjert Temparary Tra0ic Control LS 1 $500.00 $50000 $500.00 $500.00 $50500 $500.00 $8,104.50 $8.104,58 51 Clearing and Grubbing LS 1 $1,000.00 $1=000 $1,000.00 $1,00050 $5,710.00 E5,>1000 SB,OR30 $0,01220 52 Shpnng or Extra Excavation LF 60 $600 $240.00 $1.00 $60.00 $1.00 $60.00 $41.56 $249O60 53 Select Backrill, is Directed CY 55 $40.00 $2,200.00 $70.00 $3,050.00 $2800 31,540.00 $7045 $3,87475 54 C-900 PVC Pipe for Water Main B In Clam, LF 36 $60.00 $2,160.00 $150.00 $5,400.00 $15500 $5.500.00 $190.31 $6,051.16 55 Gate Valve 9 in. EA t $1,800.00 $.80000 $1,100.00 $1,70000 3200000 $2.000.00 52,099.94 $2,09994 56 8' Double Check Valve Detector Backfloa Assembly LS 1 $27,000.60 $27.00000 $25,000.00 $25.D00.00 $30 ,900.00 $30. 90000 $21,054.98 321,054.98 57 1 8' Fire ServIce Meter Assembly LS 1 $26,009W $20,000.00 $30,000.00 $30,000,00 $41,780.00 1 $41]60,00 $25,028.50 1 $25,028.50 SCHEDULE E SUBTOTAL $62,000.00 $70,510.00 $96,05D.00 $83,102.39 8.0%STATESALESTAX $5,032.00 $5,840.00 $7,08100 $5648.19 SCHEDULE E TOTAL $67,832.00 $76,150.50 $103,734.00 $39,750.58 SCHEDULE A+B t C a 0 a E TOTAL $744,618.80 $850,089.40 $693.727.20 37%.70522 BID SUMMARY BIDDER #1 BIDDERd2 BIDDER d3 Owner CITY OF CLE ELUM Project: SR 903 UTILITY EXTENSIONS HLA Project No.: Istel Bid Opening Date: July 0. 2019 WB Constacblon, LLC P.O. Box 2136 Wenatcbee. WA M807 Gorge Construction Company 60 Pend Read Yakima, WA 98901 Advantage Did Contractors, Inc. P.O. Bax 1011 Rebels, WA 90934 INo Item Description Unit Quantity ENGINEER'S ESTIMATE Unit Price Amount Unll Rlce Amount Unll Pdw AmountUnit Price Amount ENGINEER'S REPORT Compe tIve bids were opened on July B, 2019. All bids have been reviewed by this often. We recommend the contract be awarded W: DJB Cmatmmion, LLC / l g L i L,act ADDITIONAL BIO TOTALS BIDDER SIDTOTAL TTG Construction, Inc. $766.559.16 JIM Eadhvarks, LLC $775.479 But Pipkin, Inc. dba Pipkin Construction $796.920 fie Beleaas d Sm1M Construction. Inc. $790.36840 NIX1hwEst Ca9caoe. me. Plats Plus, Inc. $09299800 $1,150.090.66 Engin er Date A* HLA ' ed mwlls can be bund el: —Medi... • Wpbygbwe aessela uw ym mrMld