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FISH Community Food Bank
Part V: Application to Kittitas County
1. Name and Address of Organization:
FISH Community Food Bank
Pantry: 1513 North B Street
Corporate Offices: 115 North Fourth Avenue
Ellensburg, WA 98926
Type of Organization:
Not for Profit (IRS Determination Letter Included)
3. Building Usage:
FISH is proposing to use the building as a temporary location for FISH Community Food
Bank, FISH Community Food Pantry and FISH's corporate and Food Bank administrative
offices.
The building will be open Monday through Thursday between 9:00 a.m. and 5:00
p.m. and between 9:00 a.m. and Noon on Friday for office hours and Food Bank and
Food Pantry management. The building will be occupied by staff and volunteers
totaling approximately eight people prior to distribution each day. During
distribution, the number of people will be between 20 and 60 depending on the
number of clients who come for service.
Monday through Thursday the building will be open for distribution between
1:30 and 5 for food distribution and between 9 a.m. and Noon on Friday.
The land surrounding the building will be used for parking. Daily usage could
reach 25-30 cars, again depending on the number of clients who come for service and
not necessarily at the same time. Clients also use the Public Transit System and
HopeSource Dial -a -Bus. Both bus systems will make a loop to the FISH building during
the day especially during distribution hours. (The exact route is still being
determined by the Public Transit Committee.)
FISH Community Food Bank
Part V: Application to Kittitas County
Page Two
4. Names and qualifications of personnel who will be part of the daily activities:
a. Peggy Morache, Executive Director
More than 20 years experience in operating not-for-profit agencies throughout the
nation, Including Food Pantries. Three years experience with FISH.
b. Jeff Duncan, Operations Director
Lt. Col. US Army Retired; former Board member for FISH; more than 4 years experience
working in Food Bank and Food Pantry.
c. John Poyner, Warehouse and Pantry Manager
More than five years experience in managing FISH's Food Bank and Food Pantry.
Experienced Warehouse manager.
d. Elise Warren, Community Outreach Coordinator
More than four years of experience coordinating FISH's social media; website; and
assisting with development and community outreach.
e. Lyndsey Halte, Administrative Assistant
Experience in office management and administrative functions, including assisting with
deposits and accounting.
S. Tools, Equipment and Inventory included in building usage proposal:
Food Bank:
FISH will have two delivery trucks parked at the building for use in distributing
food from the Food Bank to the five food pantries in the County. Fork lift and pallet
jack.
The equipment will include scales for weighing food, refrigeration and freezers
for food storage, shelving for food storage, dumpsters and spoiled food receptacles
that are cleared twice weekly. Computers, office furniture and office supplies used
in Food Bank management. Canned, dried and fresh food warehoused for distribution.
Food poundage varies depending on food deliveries but will generally be more than
150,000 pounds. Miscellaneous signage used in organizing storage and distribution.
Miscellaneous tools and accessories used in maintaining equipment and building.
Food Pantry:
The equipment will include refrigeration and freezers used in food storage,
shelving used in food storage. Baskets and bins used in distributing fresh fruit and
vegetables.
Computers and office furniture, supplies and equipment used in registering and
managing client grocery distribution. Chairs, signage used in organizing and distributing
groceries.
FISH Community Food Bank
Part V: Application to Kittitas County
Page Three
5. Tools, Equipment and inventory included in building usage proposal:
Offices:
Computer, office equipment and furniture used in managing FISH's operations.
Three rooms are expected to be used for offices.
Storage:
Shelving and boxes used for storing archived materials related to client services in accordance
with government requirements for retention. Miscellaneous seasonal storage items such as
supplied for Picnic in the Park (summer meals) and other seasonal programs and events.
6. Commencement of usage and term:
FISH would propose moving into the building beginning September 16 with a target for opening
for client services on Monday, 9/29.
FISH is requesting a 12 month lease with an option for two month renewals of six months each;
up to two years total.
7. Estimated cost of any structure or facility to be furnished, specifications, site plans.
FISH expects to use the building as it is with very few modifications to allow for the equipment
needed to operate the Food Bank and Food Pantry. The addition of refrigeration and freezers in the
Food Bank and Food Pantry, telephone systems, and Internet service will be added to the current
building. Site plans for those modifications are not available at this time, but will be supplied to the
County prior to commencing the work.
Any construction will be done to strengthen the existing building to assure that it is safe from
rodents or other vermin.
FISH would paint the areas to be used for public access and offices as well as hire a cleaning
service to thoroughly clean the common areas, including bathrooms.
FISH would add signage to the outside of the building and would clear the overgrown trees and
shrubs that are encroaching the building.
Estimated costs for work is attached to this application.
8. Proof of Insurance naming County as co-insured has been secured and Jerry Lael of Farmer's
Insurance delivered the proof of insurance to the Commissioner's on 6/17.)
9. Disclosure of denied licensure. (not applicable to this application)
Financial Information:
Operating Expenses — separate email
May 2019 Financials — separate email
Estimated and Actual Expenses to date—separate email.
Remaining requested financial information will be completed and delivered prior to 7/2/19 public
hearing.
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LL%TIQL
NfE SERVICE
DIRECTOR
. S
- , ..
OWNTEREYC •r
F.I.S.H.
P.O. BOX S5
ELLENSBURG, WA 98926
Employer Identification Number<
91-1059920
Case Number:
956253493
Contact Person:
TYRONE THOMAS
Contact Telephone Number:
(213) 894-2289
Accounting period Ending:
December 31
Form 990 Required:
Yes
Addendum Applies.
Yes
Basad on information supplied, and assuming your operations will be as
stated in your application for recognition of exemption, we have determined
you are exempt from federal intone tax under section 501(a) of the Internal
Revenue Code as an organization described in section 501(c)(3),
We have further determined that you are not a private foundation within
the meaning of section 5O9(a) of the Cade, because you are an organisation
described in sections 909(a)(1) and 170(b)(1)(A)(vi).
If your sources of support, or ycn= purposes, Character, or method of
operation change, please let us know so we can consider the effect of the
change OM YOUX exempt status and foundation status. in the case of an amend-
ment to your organizational document or bylaws, please send us a copy of the
amendbed document or bylaws. Also, You should inform us of all changes in your
As of January 1, 1984, you axe liable for taxes under the Federal
Insurance Contributions Act (social security takes) on r'e:muneratioa of $100
or more you pay to each of your employees during a calendar year. You are
not liable for the tax imposed wider the Federal Unemployment Tax Act (FOTA).
Since you are not a private foundation, you are not subject to the excise
taxes under Chapter 42 of the Code. uowever, you are not automatically exempt
from other federal excise taxes. If you have any questions about excise,
employment, or other federal taxes, please let us know.
Grantors and contributors may rely on this determination unless the
Internal Revenue Service publishes notice to the contrary. However, if you
lose your section 509(x.)(1) status, a grantor or contributor may not rely
on this determination if he or she was in part responsible for, or was aware
of, the act or failure to act, or the substantial or material change on the
Part of the organization that resulted in your loss of such status, or if he or
she acquired knowledge that the Internal Revenue Service had given notice that
you would no longer be classified as a section sO9(a)(1) organization.
Donors may deduct contributions to you as provided in section 170 of theM
Letter 947 (DO/DG)
Internal Revenue Service
P.O. Box 2508
Cincinnati, Oil 45201
r
Deem: SUN Luw
MERLE GILMOUR TREASURER
FISH
PO BOX 85
ELLENSBURG WA 98926-0085
Dear Sir or Madam:
Department of the Treasury
Person to Contact
R
Jones ••
Toll!Free Telephone,Number:
877-829-5500
�R
Appendix _ ^
This is in response to your request of April 21, 2006, regarding your tax -exert Ipt status.
140-2 In
tY-
Our reds also indicate you are not a private foundation within the meaning of section 509(x) of the Code
because you are described in sections 509(ax1) and 170(b)(1)(A)(A).
+ r ♦ r • • r _ _ _ {'r sits - {y -s- _ - • r ♦ • +i •.- -
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if you have any questions. Please call us at the telephone number shown in the heading of this tetter.
Sincerely,
Cindy Vypstcott
Managef, Exempt Organizations
Determinations
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Friends In Service to Humanity
Statement of Financial Position
As of May 31, 2019
As of Date: 05/31/2019
05/31/2019 05/31/2018 Total Change 06/30/2018 Total Change
Assets
Current Assets
9,074
4,859
4,215
8,487
87%
Cash and Cash Equivalents
311,736
329,026
(17,290)
316,316
(5) %
Accounts Receivable
42,939
6,957
35,982
17,495
517%
Investments
129,983
99,096
30,887
108,291
31 %
Prepaid Expense
12,912
0
12,912
0
0%
Total Current Assets
$ 497,570
$ 435,080
$ 62,490
$ 442,102
14%
Fixed Assets
0
0
0
0
0%
Furniture and Equipment
58,127
47,291
10,836
47,291
23%
Vehicles
22,969
6,968
16,001
11,968
230%
Construction In Progress
56,573
56,573
0
56,573
0%
Leasehold Improvements
11,773
8,591
3,182
8,591
37%
Accumulated Depreciation
(16,179)
(16,179)
0
(16,179)
0%
FISH Relocation
5,196
0
5,196
0
0%
138,459
103,244
35,215
108,244
34%
Employee Advances
0
0
0
12
0%
Other Assets
0
4,763
(4,763)
0
(100)
Total Assets $ 636,030 $ 543,087 $ 92,943 $ 550,358 17%
Liabilities & Net Assets
Accounts Payable
9,074
4,859
4,215
8,487
87%
Other Accrued Expenses
Credit Cards:Credit Card - US Bank
3,324
3,070
254
3,055
8%
General Clearing Account
0
0
0
0
0%
Accrued Expenses
0
0
0
0
0%
Accrued Payroll Liabilities
Payroll Liabilities:WA Workers Comp,
0
0
0
0
0%
Payroll Liabilities:Employee Garnishment
0
0
0
0
0%
Payroll Clearing
0
0
0
0
0%
Payroll Liabilities:Accrued Wages
6,457
7,635
(1,178)
4,065
(15) %
Sales Tax Payable
0
0
0
0
0%
Payroll Liabilities: Federal Taxes (941/944)
545
587
(42)
311
(7) %
Payroll Liabilities:WA SUI Employer
0
10
(10)
6
0%
Total Liabilities
Net Assets
Net Assets
Change In Net Assets
Total Net Assets
Total Liabilities & Net Assets
Created on:
$ 19,400 $ 16,161 $ 3,239 $ 15,924 20%
534,434 576,520 (42,086) 560,359 (7) %
82,196 (33,421) 115,617 (25,925) (346) %
616,630 543,099 73,531 534,434 14%
$ 636,030 $ 543,099 $ 92,931 $ 550,358 17%
Friends In Service to Humanity
Statement of Activities
As of May 31, 2019
As of Date: 05/31/2019
Month Ending Year To Date
05/31/2019 05/31/2019
Revenue
Direct Contributions
22,697
148,162
Indirect Contributions
2,991
36,024
Government Funding
18,187
171,611
Programs & Events
10,017
100,901
Donated Goods & Services
32,258
480,488
Other Income
(7,024)
12,888
Total Revenue
$ 79,126
$ 950,074
Expenditures
General & Administrative
Salaries & Related Expenses
24,999
212,776
Contract Services
3,973
31,667
Dues & Subscription Fees
831
6,304
Operations
1,966
14,383
Facilities & Equipment
2,352
24,793
Travel & Meetings
490
2,823
Total General & Administrative
34,611
292,746
Program -Specific Expenses
5000- Program Expenses
50
6,191
5010- Food Purchases
2,923
47,843
5020 - Program Supplies
417
35,385
5030 - Shelter Expenses
0
3,780
5050 - In -Kind Food and Supplies
31,609
476,060
5060 - In -Kind Goods and Services
648
4,428
5070 - Volunteer Appreciation
0
30
Total Program -Specific Expenses
35,647
573,717
Other Expenses
279
1,416
Total Expenditures
$ 70,537
$ 867,879
Change In Net Assets
$ 8,589
$ 82,195
Created on:
Friends In Service to Humanity
Edward Jones Investment Income Detail
For the month ending May 31, 2019
As of Date: 5/31/2019
Dividend Income Unrealized Gain/Loss Total
5/31/2019 761.13 (7,802.48) (7,041.35)
Friends In Service to Humanity
Budget vs Actual
As of May 31, 2019
As of Date: 05/31/2019
Revenue
Direct Contributions
4010 - Individual Contributions
4020 - Business/Corp Contributions
Total Direct Contributions
Indirect Contributions
4400 - Indirect Public Support
4410 - Partners & Foundations
4420 - Churches, Other Charitable
Total Indirect Contributions
Government Funding
4500 - Government Funding
4510 - State Government Grants
4520 - Federal Government Contracts
4540 - State government contracts/fees
Total Government Funding
Programs & Events
4600 - Program and Event Revenue
Total Programs & Events
Restricted Contributions
4700 - Restricted Contributions
Total Restricted Contributions
Donated Goods & Services
4810 - Gifts in Kind - Goods
4830 - Food & Supplies - In -Kind
Total Donated Goods & Services
Other Income
4900 - Other Revenue
4940 - Unrealized Gains/Losses on EWJ
4950 - Interest -Savings, Short-term CD
4960 - Dividend Income
Total Other Income
Month Ending Year To Date Year Ending
05/31/2019 05/31/2019 06/30/2019
Actual Budget Actual Budget Vanance
19,236 8,333 115,000 $ 100,000 15%
3,461 917 33,162 $ 11,000 201%
$ 22,697 $ 9,250 $ 148,162 $ 111,000 33%
204 0 2,245 $ 5,000 -55%
1,541 429 4,745 $ 5,150 -8%
1,246 2,567 29,034 $ 30,000 -3%
$ 2,991 $ 2,996 $ 36,024 $ 40,150 -10%
0
0
6,260 $
-
18,187
0
142,187
0
4,019
0 $
80,798
-100%
0
4,613
23,164 $
27,782
-17%
$ 18,187
$ 8,632
$ 171,611 $
108,580
58%
10,017
8,212
100,901 $
105,670
-5%
$ 10,017
$ 8,212
$ 100,901 $
105,670
-5%
0
2,792
0 $
33,000
-100%
$ 0
$ 2,792
$ 0 $
33,000
-100%
$
6,463
648
0
4,427 $
1,900
133%
31,610
0
476,061 $
6,000
7834%
$ 32,258
$ 0
$ 480,488 $
14,363
3245%
0
0
988 $
-
(7,802)
0
7,439 $
-
17
0
252 $
-
761
0
4,209 $
$ (7,024)
$ 0
$ 12,888 $
-
Total Revenue $ 79,126 $ 31,882 $ 950,074 $ 412,763 130%
Expenditures
General & Administrative
0
16
160 $
200
-20%
Salaries & Related Expenses
40
167
1,278 $
2,000
-36%
6110 - Staff Wages
23,039
10,444
196,608 $
122,316
61%
6120 - Payroll Taxes
1,960
1,442
15,641 $
17,610
-11%
6130 - Hiring Expenses
0
0
527 $
-
-25%
Total Salaries & Related Expenses
$ 24,999
$ 11,886
$ 212,776 $
139,926
52%
Contract Services
6210 -Accounting Fees
0
1,333
11,732 $
16,000
-27%
6230- Outside Contract Services
159
84
4,611 $
1,000
361%
6240 -Sub -contractor Billings
3,814
3,653
15,324 $
43,836
-65%
Total Contract Services
$ 3,973
$ 5,070
$ 31,667 $
60,836
-48%
Dues & Subscription Fees
6320 - PayPal Service Fees
0
16
160 $
200
-20%
6410 - Blackbaud Fees
40
167
1,278 $
2,000
-36%
6420 - Computer & Software Fees
100
117
2,194 $
1,400
57%
6430 - Membership Dues
691
33
2,522 $
4,713
-46%
6440 - Business Registration Fees
0
17
150 $
200
-25%
Total Dues & Subscription Fees
$ 831
$ 350
$ 6,304 $
8,513
-26%
Operations
6610 -Supplies
0
208
54 $
2,500
-98%
6620 - Postage, Mailing Service
92
382
2,457 $
4,575
-46%
6630 - Printing and Copying
183
500
3,963 $
6,000
-34%
6640- Telephone, Telecommunications
185
234
3,037 $
2,813
8%
6650 - Computer
1,506
208
4,758 $
2,500
90%
6660 - Interest Expense
0
0
114 $
-
Total Operations
$ 1,966
$ 1,532
$ 14,383 $
18,388
-22%
Facilities & Equipment
6710 -Rent
1,200
250
3,925 $
-
6715 - Building Maintenance
371
334
8,302 $
4,000
108%
6725 - Property Insurance
0
289
53 $
1,658
-97%
6730 -Utilities
583
1,000
8,088 $
12,000
-33%
6735 - Vehicle Expenses
0
0
128 $
-
6740- Equip Rental and Maintenance
198
264
3,217 $
3,168
2%
6750 - Vehicle Maintenance
0
209
1,080 $
2,500
-57%
6755- Vehicle Purchase and Registration
0
541
0 $
6,500
-100%
Total Facilities & Equipment
$ 2,352
$ 2,887
$ 24,793 $
29,826
-17%
Travel & Meetings
6810- Conference, Convention, Meeting
490
125
2,570 $ 1,500
71%
6820 - Travel
0
0
253 $
Total Travel & Meetings
$ 490
$ 125
$ 2,823 $ 1,500
88%
Total General & Administrative
$ 34,611
$ 21,850
$ 292,746 $ 258,989
13%
Program -Specific Expenses
5000 - Program Expenses
5010 - Food Purchases
5020 - Program Supplies
5030 - Sheller Expenses
5050 - In -Kind Food and Supplies
5060 - In -Kind Goods and Services
5070 - Volunteer Appreciation
Total Program -Specific Expenses
Other Expenses
6310 - Bank Fees
6510 - Liability, E and O
6520 - Auto Insurance
6900 - Event / Fundraising Expense
Total Other Expenses
Total Expenditures
Change In Net Assets
Created on.
50
0
6,191 $
2,923
1,145
47,843 $
13,740
248%
417
834
35,385 $
10,000
254%
0
0
3,780 $
-
31,609
0
476,060 $
-
648
0
4,428 $
7,900
-44%
0
0
30 $
-
$ 35,647
$ 1,979
$ 573,717 $
31,640
. 1713%
0
0
54 $
-
0
280
(912) $
1,068
-185%
279
89
2,229 $
3,364
-34%
0
4,350
45 $
48,903
-100%
$ 279
$ 4,719
$ 1,416 $
53,335
-97%
$ 70,537 $ 28,548 $ 867,879 $ 343,964 152%
$ 8,589 $ 3,334 $ 82,195 $ 68,799 19%