HomeMy WebLinkAboutStaff Report 6-18-2019 (2)KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA STAFF REPORT
AGENDA DATE: June 18, 2019
ACTION REQUESTED: Request to Approve a Special Event Application authorizing
Richard Hoyt to hold Cascade Classic at Lost Pair Ranch.
BACKGROUND: The Commissioners office received a Special Event
Application from Richard Hoyt to hold the Cascade Classic
at Lost Pair Ranch on the following days August 2, 3, 4 of
2019 from (7:00 a.m. – 7:00 p.m.).
INTERACTION: The applicant is requesting a waiver to the Penal Bond -
Kittitas County Code Chapter 5.20.100 – Penal Bond – Bond
of Indemnity. They stated that the event was held last year
with no impacts to the road and they were fully refunded
their Penal Bond in 2018.
The applicant is not requesting a waiver to Kittitas County
Code Chapter 5.20.160 – Closing Hours.
The permit fee has been paid and Staff has routed the
application and received a recommendation of approval or
contingent approval from the following departments: Sheriff,
Public Health, Public Works, Solid Waste, Prosecutor, and
Fire Marshal. (Specific comments may be seen in the
Department Memo’s attached).
RECOMMENDATION: Approve the Special Event Application from Richard Hoyt
to hold the Cascade Classic at Lost Pair Ranch 2019 on the
following days August 2, 3, 4 of 2019. With the following
contingencies:
Public Works:
Public Notice given two weeks before the event to
notify local residents of the upcoming event.
Auditor:
Based upon review of the application for the
Washington State Sporting Clay Championship to be
held on August 2 through August 4, 2019, this event
would be exempt from the collections of Admission
tax based upon Kittitas County Code 3.2 Admissions
Tax section 3.22.030 exemptions (d) which states:
d. The admissions tax imposed by this ordinance shall not
apply to a charge or fee paid by contestants in order to
participate in an event or activity, if the charge or fee paid is
actually used to fund cash payouts to the contestants. Any
portion of such charge or fee that is not used to fund cash
payouts to the contestants is still subject to the admissions
tax. This exemption does not apply to charges or fees paid by
spectators to the event or activity, even if such charge or fee
is used to fund cash payouts.
However, if admission is going to be charged to spectators
then admission tax needs to be collected and remitted. Also
as stated above, if any portion of such charge or fee that is
not used to fund cash payouts to the contestants is still
subject to the admissions tax.
In 2018, there was not any admissions tax online-registration
or remittance of any tax collected, leaving me with the
assumption, the event did not have any additional funds.
Staff recommends approval noting that the obligations are
met by the Public Works and the County Auditor.
HANDLING: Staff will notify the applicant of the Board’s decision & send
a copy to the Sheriff, Public Works, Public Health, Solid
Waste, Prosecutor, Fire Marshal, Auditor, Code Enforcement
and KITTCOM.
ATTACHMENTS: Special Event Application
Memo’s from County departments
Proof of Ins. & TR -Receipt
LEAD STAFF: Mandy Buchholz, Deputy Clerk of the Board II